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HomeMy WebLinkAboutcc min 1989/05/30 OF THE CITY OF CHULA VISTA Tuesday, Nay 30, 1989 Council Conference Room 4:00 p.m. City Hall ROLL CALL PRESENT: Mayor Cox, Councilmembers ~lcCandliss, Nader, Malcolm and Moore ABSENT: None ALSO PRESENT: City Manager Goss, Budget Officer Byers 1. BUDGET OVERVIEW City Manager Goss presented an overview of the fiscal position of the City, gave comparisons to those of previous years and reported the structural problems of the current budget are hidden by the good economy and growth of the City over the past few years. He reported the Police budget as significantly larger because of specific requirements and that, in terms of the future, there are definite issues to be confronted such as the staffing of new facilities, the cost and operation of which will further add to the budget total. The fiscal impact of the General Plan as prepared by consultants will show General Fund deficits through 1995-1996. For these reasons, as a plan of action, City Manager Goss stated the need to look at cost reduction and revenue enhancement opportunities to establish whether the City is getting full support for City operations. The Transient Occupancy Tax and business license fees and an expansion of the tax base will be examined for a recommendation to maintain the City's current monthly service levels and revenue forecasts. City Manager Goss pointed out the use of discretionary funds by function on a pie chart, the proposed General Fund expenditures and General Fund Revenue for Fiscal Year 1989-90 explaining "this is a hold the line budget." Mr. Goss discussed some the Highlights of the proposed Budget and stated the Budget Documents are available for public view in the Administration Offices. The General Fund Summary and, specifically, the Reserve Fund balance was discussed by Council which discussion included the many issues other cities have addressed successfully and unsuccesfully. City Manager Goss' declared his goal to maintain at least $5,000,000 in the Reserve Fund and not have the City's service levels disintegrate. MINUTES 2 May 30, 1989 Councilman Malcolm stated his feeling that the Reserve Fund is too low and that interest income is being lost because of shrinkage in this account. He suggested a path that should be taken when an appropriations are requested from the Reserve Fund, such as, whoever makes the request for funds should first examine the budget accounts and make a determination establishing the source of funds. Mayor Cox suggested that Council proceed with the budget items but to accept the philosophy that, before adding items to the budget, it should be referred to a "wish list" for a later determination. 2. PUBLIC SAFETY SERVICES BUDGET FOR FISCAL YEAR 1989-1990 a. POLICE The major staff related issues, identified under Highlights, were explained by City Manager Goss as (1) that six Police Officers and two Community Service Officers be added to the Patrol Division based on an analysis completed; (2) to recommend an Agent of Crime Prevention be transferred to Crimes of Violence and to replace that position with a Community Service Officer; (3) to put more resources into Crime Prevention such as adding an Anti-Gang and Graffiti Project for which an application for a grant was submitted for funding; and (4) a Drug Prevention and Gang Diversion Pilot Program for education through the Parks & Recreation Department designed to take another approach to the problem. City Manager suggested the City hold off on the Anti-Gang and Graffiti Project and, if State funds are not received, to not fund one of the 6 Police Officers and to delay hiring another in order to use the fundin9 for the Gang Project. Additionally, other areas are being examined for the use of clerical workers to release personnel to other duties. Councilwoman McCandliss referred to Supplemental Budget Memo No. 2 which discusses staffing needs in the Police Patrol Division and asked for an explanation of the methodolgy. Deputy City Manager Thomson Director reported the model developed by the Policy Analysis and Program Evaluation Unit (PAPE) for the Fiscal Year 1989-90 was refined from the model used for 1985 when some information was incorrectly interpreted. Since that time, staff has accomplished a major analysis; the reporting system now produces evaluations on a monthly basis and staff is lO0% confident of the information being correct. Public Safety Winters reported the addition of a Police Officer in each squad results in less overtime to maintain the minumum amount of 9 Officers at night and ll in the daytime. He also reported the proposed Communication Center, which is in Phase 1 of 6 phases of new construction preparing for the start of construction in August with completion expected by the first of 1990. The complete project should be completed by November 1990. MOTION MSUC (Malcolm/McCandliss) to approve the Police Department Budget. a. The 1989-1990 Supplemental Budget Reports (list attached to Minutes): Item 1, Budget Graphics (Administration); and Item 2, FY 1989-90 Staffing Needs in Police Patrol Division (PAPE/Police) discussed previously. Item 3, Handicapped Parking Enforcement Program (Police Department) the requirements of the law for signs was discussed; Councilman Moore suggested the provision of "above and beyond" for the City. Suggestions were offered by Councilmembers for consistency of the signs, eye-level signs for handicapped spaces and alternatives, if allowed to be provided by law, and that the signmakers be provided with the City's regulations and information given to the property owners that the City is not responsible for maintenance of the signs. MOTION MS (Cox/McCandliss) to refer the Item 3 back to staff to come back with a cost breakdown of what the cost is for signage purposes, the required striping and a better definition of what is required by the State and whether it is within the City's abilities to provide more direct guidance on the signage or markings in the City. RESTATED MOTION MSUC (Cox/McCandliss) to ask that staff come back before the end of the Budget Sessions with Item 3 with some recommendations regarding the type of signage or striping, dependent upon the city Attorney's review of the law, and to take into consideration the comments made by City Council and to come up with a suggested vendors' list and a recommendation whether the City should provide that service at cost by City forces or whether they should use the private vendors. Item 4, PAPE Review of Traffic Operations Maintenance Section (Management Services) (Council deferred to a later time) Item 5, Long-Range Planning for Police Department & Request to Reclassify Police Record Assistant II; and Item 6, Reclassification of Evidence Technician to Latent Print Examiner City Manager Goss recommended approval. (Deferred until the end of the Budget Session.) Item 7, Report on Cases Developed by Crime Suppression Unit MOTION MSUC (McCandliss/Malcolm) to refer Item 7 back to the Staff for more information. Item 8, Gang Programs and Priority ~ Director Winters reported the application for a Grant has been received and a decision is expected within two weeks. b. FIRE City Manager Goss reported there are no major program issues but did highlight that as the City grows, there is expected to be need of a new Fire Station in four to five years, for which $600,000 to $700,000 for funding. Another item for the "wish list" would be $47,000 for the overtime budget for staffing of personnel 100% of the time as a desireable goal. Funding of the Bonita Fire Station was questioned; it is submitted under 5298, "Other Contractual Services". MOTION MSUC (Moore/Cox) to approve the Fire Department Budget. MOTION MSC (Moore/Nader) that Item 5298, Other Contractual Services in the amount of $50,720 be removed from the Fire Department Budget to the "wish list." City Manager Goss reported that new development pays for itself from which monies, this item would be paid; he warned that the money should now be set aside to be sure this is covered. MOTION MS (Nader/McCandliss) to refer to staff a request for a specific report on anticipated operating costs for new fire facilities and other facilities to serve new development, from where the costs are expected to come or from where else in the budget, if the report is not already contained in the General Plan in a specific way. 3. ORAL COMMUNICATIONS - None 5. CITY MANAGER'S REPORT ~ None 6. MAYOR'S REPORT - None 7. COUNCIL COMMENTS - None ADJOURNMENT AT 6:05 p.m. to the Saturday, June 3, Council Tour at 8:00 a.m. beginning at Sun Ridge Park at the corner of East "J" Street and Beech Glen; and to the Regular Meeting of Tuesday, June 6, 1989 at 4:00 p.m.