HomeMy WebLinkAboutAgenda Packet 1991/08/20
Tuesday, August 20, 1991
6:00 p.m.
"I dedare unaer penalty ofperju1"Y t1'fa'f ram
emplo)cd by the City of Cl1ula Vista in ti19
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DAH:!); / /. ;''::LL S;Gf'JED0L- /~ Council Chambers
. / ~P~blic Services Building
Re~lar Meeting- of the City of Chula Vista City Council
CAl.l.ED TO ORDER
1.
CALL THE ROU.:
Councilmembers Grasser Horton -' Malcolm _' Moore _' Rindone -'
and Mayor Nader _'
2. PLEDGE OF AI1..EGIANCE TO THE FLAG. SILENT PRAYER
3. APPROVAL OF MINlITES: August 6, 1991 (Joint City Council/Redevelopment Agency)
4. SPECIAL ORDERS OF TIlE DAY:
a. Introduction and Recognition of Foreign Exchange Students . International Friendship
Commissioner Doris Cox will introduce the foreign exchange students from Japan
participating in the Lions Club Youth Exchange Program. Mayor Nader will present
Certificates of Recognition to the following students: Michio Yoshida, Kazue Komiya, Kyoko
Kudo, Shigehisa Fukuzumi, Yuuta Tsukahara, Hiroe Onodeca, Satomi Sunohara, Kyoko
Motoyama, Mutsuko Suzuki, Eriko Niura, Ricko Yamazaki, Masaki Yamamoto, John
Gonzales (Japan), Gregory Goldman (Japan), Alejandra Castanares (Belgium).
b. Presentation by CalTrans and California Transportation Ventures on State Route-125
Proposal. Oral presentation by Richard D. Bauman, President, California Transportation
Ventures, Inc. and Jesus Garcia, District Director, California Department of Transportation.
CONSENT CALENDAR
(Items 5 through 12)
The staff recommendations regarding the following items listed under the Consent Calendar will be enacted by the
Council by one motion without discussion unless a Councilmember, a member of the public or City staff requests
that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a "Request to
Speak Formw available in the lobby and submit it to the City Clerk prior to the meeting. (Complete the green form
to speak in favor of the staff recommendation; complete the pink form to speak in opposition to the staff
recommendation.) Items pulled from the Consent Calendar will be discussed after Public Hearings and Oral
Communications. Items pulled by the public will be the rust items of business.
5. WRITTEN COMMUNICATIONS:
a. Claims against the City. Claimant No.1: Lany Hill, c/o Raymond H. Wood, Attorney at
Law, 1810 Palm Avenue, National City, CA 91950; Claimant No.2: Edmund Mitkievicz,
by and through his Joint Conservators, Leo Mitkievicz and Nancy Crouse; Claimant No.3,
4 and 5: Nancy Crouse, William Crouse, Bikesmith of Williamsburg, c/o The Law Offices
of James T. Shaw, 25909 Pala Road, Suite 300, Mission Viejo, CA 92691. It is
recommended that the claims be denied.
Agenda
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August 20, 1991
b. Letter requesting relocation of transit bench on Palomar and Broadway - Edmund R. Scharff,
350 Broadway, Space 54, Chula Vista, CA 91910. It is recommended that the request be
referred to staff for review.
6. ORDINANCE 2474 AMENDING SECTION 1.20.010 OF THE CHULA VISTA MUNICIPAL CODE
REIATING TO PENALTY PROVISIONS (second readin~ and adoption) - The
Municipal Code Section 1.20.010 provides for penalties for an infraction of
up to $500. This conflicts both with State law and City Charter, both of
which limit the penalty for an infraction to $250. In order to make the
Municipal compatible, both with the Charter and State law, Section
1.20.010 should be amended. Staff recommends Council place ordinance
on second reading and adoption. (City Attorney)
7. RESOLUTION 16286 APPROVING SECOND AMENDMENT TO THE CITYWIDE STREET
SWEEPING AGREEMENT EXTENDING SAME FOR ONE ADDITIONAL YEAR
- On 9/15/87, Council approved a contract with Laidlaw Waste Systems,
Inc. to provide street sweeping. The agreement provided for three years of
street sweeping with the contract price to be adjusted each year by the San
Diego Area CPI. In addition, the agreement permitted two additional one-
year extensions upon satisfactory negotiation of a contract price. On
9/11/90, Council approved the first amendment to the agreement which
extended the contract through 8/31/91. Staff and Laidlaw have negotiated
a price to provide citywide street sweeping services through 8/31/92 for
the second and fmal year extension as included in the contract. Staff
recommends approval of the resolution. (Director of Public Works).
Continued from the meeting of 8/6/91.
8. RESOLUTION 16303 AWARDING CONTRACT FOR THE CITY'S ANNUAL REQUIREMENT OF
IJBRARY BOOKS - Council Resolution No. 6132 authorizes the City to
participate in cooperative bids with the City of San Diego for the purchase
of materials or supplies of common usage. The City of San Diego has
awarded its contract for library books. The City is able to purchase its
books at the contract price. Staff recommends approval of the resolution.
(Director of Finance)
9. RESOLUTION 16304 RATIFYING AN ORAL AGREEMENT WITH MCMILIJN DEVELOPMENT FOR
SOIL 1RANSPORTATION; APPROVING ASE'ITLEMENT AGREEMENT AND
RELEASE BElWEEN THE CI1Y OF CHULA VISTA AND WILIJAM
KIRCHNAVY CONSTRUCTION, INC.; APPROVING CHANGE ORDER
NUMBER FOUR FOR SOIL TRANSPORTATION; APPROVING CHANGE
ORDER NUMBER FIVE FOR ADDITIONAL IRRIGATION MATERIAL AND
LABOR; AND APPROPRIATING FUNDS TI-lEREFOR IN THE ROHR PARK
IMPROVEMENf PROJECT - The Rohr Park Improvement Project
construction began on 1/14/91 and was temporarily halted on 1/24/91.
Council requested staff review and revise the plan in order to save a
number of trees scheduled for demolition. The new plan approved by
Council in February reduced the earthwork on Fort Apache Hill and created
additional landscaped areas (including the old pool site) and intermediate
slopes when the sport fields were shifted out of the flood plain. Staff
Agenda
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August 20, 1991
recommends approval of the Resolutions and appropriate $97,000. (Parks
and Recreation Department) 4/5's votes required
lOA RESOLUTION 16305 APPROVING AGREEMENT WI1H WOODLAWN PARK COMMUNIlY
CENTER AND AUnIORIZING TI-IE MAYOR TO EXECUTE SAID
AGREEMENT - The City Council approved allocation of $213,800 CDBG
funds to public service organizations and $133,900 to community
development and fair housing organizations on 5/21/91. The U.S. Housing
and Urban Development Department (HUD) requires a written agreement
between the City and each sub-recipient of CDBG funds. Staff recommends
approval of the resolutions. (Director of Community Development)
B. RESOLUTION 16306 APPROVING AGREEMENT WIlli SOUnI COUNlY COUNQL ON AGING
AND AUnIORIZING TI-IE MAYOR TO EXECUTE SAID AGREEMENT
C. RESOLUTION 16307 APPROVING AGREEMENT WIlli RESIDENT RELATIONS OF CAIlFORNIA
AND AUnIORIZING 11iE MAYOR TO EXEClITE SAID AGREEMENT.
D. RESOLUTION 16308 APPROVING AGREEMENT WIlli EPISCOPAL COMMUNIlY SERVICES
(FOR OPTIONS FOR RECOVERY) AND AUnIORIZING 11iE MAYOR TO
EXECUTE SAID AGREEMENT
E. RESOLUTION 16309 APPROVING AGREEMENT WIlli EPISCOPAL COMMUNllY SERVICES
(FOR OTAY COMMUNIlY CLIMe) AND AUnIORIZING 11iE MAYOR TO
EXEClITE SAID AGREEMENT
F. RESOLUTION 16310 APPROVING AGREEMENT WIlli BOYS AND GIRLS CLUB OF CHULA
VISTA AND AUnIORIZING 11iE MAYOR TO EXECUTE SAID AGREEMENT
G. RESOLUTION 16311 APPROVING AGREEMENT WI1H COMMUMlY SERVICE CENTER FOR
11iE DISABLED AND AUnIORIZING TI-IE MAYOR TO EXECUTE SAID
AGREEMENT
H. RESOLUTION 16312 APPROVING AGREEMENT WIlli SWEE1WATER UNION lliGH SCHOOL
DIS1RICT AND AUnIORIZING 11iE MAYOR TO EXECUTE SAID
AGREEMENT
1. RESOLUTION 16313 APPROVING AGREEMENT WIlli AIDS FOUNDATION SAN DIEGO AND
AUlHORIZING TI-IE MAYOR TO EXECUfE SAID AGREEMENT
J. RESOLUTION 16314 APPROVING AGREEMENT WIlli METRO AND AUnIORIZING 11iE
MAYOR TO EXECUTE SAID AGREEMENT
K. RESOLUTION 16315 APPROVING AGREEMENT WIlli YMCA OF METROPOLITAN SAN DIEGO
COUNlY (FOR YMCAFAMILYSfRESS CENTER) AND AUnIORIZING 1HE
MAYOR TO EXEClITE SAID AGREEMENf
L. RESOLUTION 16316 APPROVING AGREEMENT WITH YMCA OF METROPOliTAN SAN DIEGO'
COUNlY (FOR SOUTH BAY FAMILY YMCA SUNSHINE COMPANY) AND
AUlHORIZING 11iE MAYOR TO EXECUTE SAID AGREEMENT
Agenda
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August 20, 1991
M. RESOLUTION 16317 APPROVING AGREEMENT WIlli YMCA OF METROPOIJTAN SAN DIEGO
COUNIY (FOR SOUTIf BAY FAMILY YMCA SUMMER DAY CAMP) AND
AUTIfORIZING 1HE MAYOR TO EXEClITE SAID AGREEMENT
N. RESOLUTION 16318 APPROVING AGREEMENT WIlli LUTIIERAN SOCIAL SERVICES OF
SOUTI-IERN CAIlFORNIA AND AUTIfORIZING 1HE MAYOR TO EXEClITE
SAID AGREEMENT
O. RESOLUTION 16319 APPROVING AGREEMENT WIlli ADULT PROTECTIVE SERVICES AND
AUTIfORIZING 1HE MAYOR TO EXEClITE SAID AGREEMENT
P. RESOLUTION 16320 APPROVING AGREEMENT WIlli SENIOR ADULT SERVICES AND
AUTIfORIZING 1HE MAYOR TO EXEClITE SAID AGREEMENT
Q. RESOLUTION 16321 APPROVING AGREEMENT WIlli JOBS FOR YOum: AND AUTIfORIZING
1HE MAYOR TO EXECUfE SAID AGREEMENT
R. RESOLUTION 16322 APPROVING AGREEMENT WIlli SOUTIf BAY COMMUNITY SERVICES
AND AUTIfORIZING 1HE MAYOR TO EXEClITE SAID AGREEMENT
S. RESOLUTION 16323 APPROVING AGREEMENT WI1H SOUTIf BAY COMMUNITY SERVICES
(FOR GRAFFITI ERADICATION) AND Aum:ORIZING 1HE MAYOR TO
EXEClITE SAID AGREEMENT
T. RESOLUTION 16324 APPROVING AGREEMENT WI1H SOum: BAY COMMUNITY SERVICES
(FOR COMMUNlTYDEVELOPMEN11 AND AUTIiORIZING 1HE MAYOR TO
EXEClITE SAID AGREEMENT
11. RESOLUTION 16325 APPROVING AN AGREEMENT WIlli CAIJFORNIA DEPARTMENT OF
TRANSPORTATION FOR 1-805 AND TELEGRAPH CANYON ROAD
INTERa-IANGE IMPROVEMENrS AND APPROPRIATING $338,000
TIfEREFOR - On 7/24/90, Council approved Resolution 15735 expressing
willingness to fund the City's portion of the cost for Phase I of I-80S and
Telegraph Canyon Road interchange improvements. This action was
necessary to enable CalTrans to complete their project report and obtain
State funding approval. The project report is completed and CalTrans is
now prepared to proceed with the project. The total cost for the proposed
project is $594,000. The City's share of the total cost is $297,000. The
subject project is identified in the City's Transportation DIF Program.
Sufficient funds are available to cover the City's share of the cost. Staff
recommends approval of the resolution and appropriating $338,000 from
the unappropriated balance of the Transportation DIF Account. (Director
of Public Works) 4/5'5 vote required
12. RESOLUTION 16326 APPROVING AN AGREEMENT WIlH HNTB FOR SERVICES REQillRED IN
CONNEQ10N WIlli A FACIIJTY IN 1HE STATE ROUTE-125 CORRIDOR
AND APPROPRIATING FUNDS FROM 1HE TRANSPORTATION
DEVELOPMENT IMPACf FEE FUND - The firm of HNTB was selected to
provide engineering, legal, and financial consulting services in connection
with an interim facility in the SR-125 corridor. The scope of work also
includes engineering, financial, and legal expertise in connection with the
Agenda
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August 20, 1991
analysis of the SR-125 toll facility. Staff recommends approval of the
resolution and authorization to the Mayor to execute said agreement.
(Director of Public Works) 4/5'5 vote required
* * END OF CONSENT CALENDAR. * *
PUBUC HEARINGS AND RELAlED RESOLUI10NS AND ORDINANCES
The following items have been advertised and/or posted as public hearings as required by law. If you wish to speak
to any item, please fill out the wRequest to Speak Formw available in the lobby and submit it to the City Clerk prior
to the meeting. (Complete the green form to speak in favor of the staff recommendation; complete the pink form
to speak in opposition to the staff recommendation.) Comments are limited to five minutes per individual
13.
PUBUC HEARING
TO CONSIDER TIlE DEFERRAL OF UNDERGROUNDING ELECfRICAL
SERVICE TO RETAIL BUSINESS AT 1130 TIllRTIElli STREET - San Diego
Gas and Electric Company (SDG&E) has requested that the City grant a
deferral of the undergrounding requirements imposed on the Toys R Us
project on Thirtieth Street. The request was made because the
underground conduit would be placed within a portion of the old
Sweetwater River. SDG&E feels there is a high chance of damage to the
conduit and fuses by storm water and undue disturbance of the wetlands
if the line were placed underground. Section 15.32.130 of the Municipal
Code states that all deferrals of undergrounding must be considered by
Council at a public hearing and that the owner must enter into an
agreement with the City. Staff recommends that Council hold the subject
public hearing, adopt the subject resolution approving the deferral
agreement, authorize the Mayor to sign the agreement on behalf of the City
and direct the City Clerk to record the resolution and agreement. (Director
of Public Works)
RESOLUI10N 16327 APPROVING DEFERRAL AGREEMENT WIlli SAN DIEGO GAS AND
ELECfRIC AND AUTIIORIZING TIlE MAYOR TO EXEClITE SAME
14.
PUBUC HEARING
CONSIDERATION OF LOCAL COASTAL PROGRAM ALTERNATIVE EIGfIT-
Chula Vista Investors is the major landowner of property located in the
Chula Vista Bayfront north of "P" Street. Since purchasing the property in
August of 1988, Chula Vista Investors has been working on a complete
revision of the City's certified Local Coastal Program (LCP) referred to as
an LCP Resubmittal. Pursuant to a request from the applicant, Alternative
8 (a reduced density alternative concept plan proposed by the applicant)
is being considered by the Planning Commission, rather than the original
proposed project, which included the text and graphics constituting a Local
Coastal Program Resubmittal, as well as a proposed concept plan. The
Alternative 8 concept plan for. the Midbayfront proposes a mixed use
project totaling approximately 3.9 million square feet of building area. The
concept plan proposes 1,400 residential units; 1,800 hotel units; 150,000
square feet of commercial retail use; 640,000 square feet of professional
office use (approximately 560,000 square feet of the office space is within
the Rohr campus); and approximately 246,000 square feet, which includes
athletic facilities and a conference center. Staff recommends approval of
Agenda
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August 20, 1991
the resolution. (Director of Community Development and Director of
Planning)
REPORT CONSIDERATION OF FINAL EIR-89-08 MIDBAYFRONT LOCAL COASTAL
PROGRAM RESUBMITTAL NO.8 AMENDMENT (Related item; but not a
public hearing.)
RESOUfnON 16328 CERTIFYING FINAL EIR-89-08 AND CONTINUING CONSIDERATION OF
LOCAL COASTAL PROGRAM ALTERNATIVE 8
ORAL COMMUNICATIONS
This is an opportunity for the general public to address the City Council on any subject matter within the Council's
jurisdiction that is not an item on this agenda. (State law, however, generally prohibits the City Council from
taking action on any issues not included on the posted agenda.) If you wish to address the Council on such a
subject, please complete the yellow -Request to Speak Under Oral Communications FormR available in the lobby
and submit it to the City Clerk prior to the meeting. Those who wish to speak, please give your name and address
for record purposes and follow up action. Your time is limited to three minutes per speaker.
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit substantial discussions and deliberations by the
Council, staff, or members of the general public. The items will be considered individually by the Council and staff
recommendations may in certain cases be presented in the alternative. Those who wish to speak, please fill out
a RRequest to Speak:" form available in the lobby and submit it to the City Clerk prior to the meeting. Public
comments are limited to five minutes.
15.
REPORT
REPORT ON TRAFFIC CONCERNS ON POINT BARROW DRIVE - The City
Council received a letter with a petition from Mrs. Jean Adams, a resident
of the Robinhood Point area, requesting that something be done to reduce
the speed of vehicles on Point Barrow Drive. Staff recommends denial of
Mrs. Adams' request for speed bumps and acceptance of staff and Safety
Commission's recommendation. (Director of Public Works)
16.
REPORT
SURVEY ON CllY-WIDE USE OF CONSULTANTS AND CONTRACTUAL
SERVICES - At the 7/23/91 City Council meeting, Council requested a
report on the City's use of consultants and service contracts. This report
represents a broad review of all existing contracts for services required city-
wide, regardless of contract costs. In addition, several recommendations
for further study are requested to be formally referred to the City Manager.
Staff recommends acceptance of the report, approval of the referrals
recommended, and further direction provided as necessary. (City Manager)
Agenda
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August 20, 1991
BOARD AND COMMISSION RECOMMENDATIONS
17Us is the time the City Council will consider items which have been forwarded to them for consideration by one
of the City's Boards, Commissions and/or Committees.
None submitted.
ITEMS PULLED FROM THE CONSENT CALENDAR
17Us is the time the City Council will discuss items which have been removed from the Consent Calendar. Agenda
items pulled at the request of the publU:. will be considered prior to those pulled by Councilmembers. PublU:.
comments are limited to five minutes per individuaL
OTIIER BUSINESS
17. CI1Y MANAGER'S REPORTCS)
a. Scheduling of meetings.
18. MAYOR'S REPORTCS)
a. Ratification of appointment to Boards or Commissions - International Friendship Commission
b. Authorization for trip to Washington, D.C., September 8 through 12, 1991.
19. COUNCIL COMMENTS
Councilman Moore
a. Consideration of staffing costs for Board/Commission/Committee Meetings.
ADJOURNMENT
The City Council will meet in a closed session immediately following the Council meeting to discuss:
Pending litigation pursuant to Government Code Section 54956.9 - Robert L. Smith versus City of
Chula Vista, et al.
Potential litigation pursuant to Government Code Section 54856.9 - City of Chula Vista versus
Edmund Mitkievicz, et al.
Potential litigation pursuant to Government Code Section 54956.9 - Proposed Southbay Airport
Imminently potential litigation pursuant to Government Code Section 54856.9 - City of Chula Vista
versus County of San Diego - Institution of litigation to enjoin the diversion of Country trash to Dtay
landfill.
Agenda
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August 20, 1991
Potential litigation pursuant to Government Code Section 54956.9 - SR-125 Proposal.
The meeting will adjourn to (a closed session and thence to) a Regular City Council Meeting/Worksession
on August 22, 1991 at 4:00 p.m. in the City Council Conference Room.
A Special Redevelopment Agency Meeting will be held immediately after the City Council Meeting.
August 16, 1991
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council
John D. Goss. C;ty Manager ~-
City Council Meeting of A~st 20, 1991
This will transmit the agenda and related materials for the regular
City Council meeting scheduled for Tuesday, August 20, 1991. Comments
regarding Written Communications are as follows:
5a. IT IS RECOMMENDED THAT THE CLAIMS AGAINST THE CITY FILED BY LARRY
HILL, EDMUND MITKIEVICZ, NANCY AND WILLIAM CROUSE, AND BIKESMITH
OF WILLIAMSBURG BE DENIED.
5b. This is a letter from Edmund R. Scharff requesting relocation of
a transit bench on Palomar and Broadway. IT IS RECOMMENDED THAT
THIS REQUEST BE REFERRED TO STAFF FOR REVIEW.
JDG:mab
COUNCIL AGENDA STATEMENT
ITEM k
MEETING DATE 8/20/91
ITEM TITLE: Introduction & Recognition of Foreign Exchange Students
SUBMITTED BY: Mayor Tim Nader,,"" (4/5THS VOTE: YES_ NO~
:/'-11
International Friendship Commissioner Doris Cox will introduce the
foreign exchange students from Japan participating in the Lions Club
Youth Exchange Program. Mayor Nader will present Certificates of
Recognition to the following students:
M.ichio Yoshida
Kazue Komiya
Kyoko Kudo
Shigehisa Fukuzumi
Yuuta Tsukahara
Hiroe Onodeca
Satomi Sunohara
Kyoko Motoyama
Mutsuko Suzuki
Eriko Niura
Ricko Yamazaki
Masaki Yamamoto
John Gonzales (Japan)
Gregory Goldman (Japan)
Alejandra Castanares (Belgium)
4~-1
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
COUNCIL AGENDA STATEMENT
Item 5' A..
Meeting Date 8/20/91
Claims Against the City
Director of personne~~
(4/5ths Vote: Yes
No~)
t." 1L.-
City Manager 1~
{.r
Claimant No.1: Mr. Larry Hill
c/o Raymond H. Wood
Attorney at Law
1810 Palm Avenue
National City, CA 91950
On July 10, 1991, a claim was filed against the City of Chula vista by
Mr. Larry Hill seeking $1,000,000.00 in damages. The claim alleged improper
conduct on the part of the Chula vista Police Department who allegedly caused
injuries to Mr. Hill during an altercation on June 8, 1991.
Due to remote liability on the part
administrators, Carl Warren & Company, and Risk
claim be denied.
of the city, our claims
Management recommend the
Claimant No.2:
Claimant No.3:
Claimant No.4:
Claimant No.5:
Edmund Mitkievicz, by and
through his Joint Conservators, Leo
Mitkievicz and Nancy Crouse:
Ms. Nancy Crouse
Mr. William Crouse
Bikesmith of Williamsburg
c/o The Law Offices of James T. Shaw
25909 Pala Road, suite 300
Mission Viejo, CA 92691
On July 22, 1991, Claims were filed against the city on behalf of the
above claimants seeking the following amounts:
Edmund Mitkievicz
Nancy Crouse
william Crouse
Bikesmith of Williamsburg
$71,600,200.00
1,026,800.00
500,000.00
1,000,000.00
Mr. Mitkievicz was severely injured when he attempted to cross Otay Lakes
Road and was struck by a vehicle. The claimants allege the City is respon-
sible for the accident that occurred on January 24, 1991 on Otay Lakes Road
at Camino Del Cerro Grande due to the city's ownership, control, design, etc.
of a dangerous condition of roadway.
Form A-113 (Rev. 11/79)
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S1I8IHX3
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MEETING DATE 8/20/91
Due to remote liability on the part of the City, it is the recommenda-
tion of our claims adjustors, Carl Warren & Company, and Risk Management,
that the above claims be denied.
RECOMMENDATION: Deny the above claims.
J
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ORDINANCE 2~71 ~\)O'?"'5\Ot\
~~\)
AN ORDINANCE OF THE CITY OF CHULA VIS~~r~~DING
SECTION 1.20.010 OF THE CHULA VIs....~"UMcIPAL
CODE RELATING TO PENALTY PROVI~-
-
The City Council of the City of Chu1a Vista does ordain
as follows:
SECTION I: That Section 1.20.010 is hereby amended to
read:
Sec. 1.20.010 Designated-Applicability.
A.
Any person
failing to
requirements
guilty of an
violating any of the provisions or
comply with any of the mandatory
of the ordinances of the city shall be
infraction or a misdemeanor.
B. An infraction is punishable by:
IJ /-.1 J./lMI Aio+I If/tctf/f/~yrtq I tJn.~1 :MA/U,eA! I~~ licit I ;!
iltl>;'..I'IltJl;!;'..itJ,U
7./ l<1,fAMlfi#//f/tctf/f/c1Yriql;'..~tJlM.ilA.tkA/~/icltl;!
$~ttJn.~/Af~~/pt/~~/$;!~~/~~~q~/~l;'..~ln.
tJn.~/l~;!t'
Z/ A fine not exceeding tApklll~~n.~t~~ two
hundred and fifty dollars. ttJtl I IaI I l$irttJn.~
"i~l;!tt~~//~t//t~~//I>;!~illtJt~ln;!n.t~ll~i;'..MlnlltJn.i
'I~;!tJ
C. An infraction is not punishable by imprisonment. A
person charged with an infraction shall not be
entitled to a trial by jury. A person charged with
an infraction shall not be entitled to have the
public defender or other counsel appointed at
pUblic expense to represent him unless he is
arrested and not released on his written promise to
appear, his own recognizance, or a deposit of bail.
D. A misdemeanor is punishable by:
1. Imprisonment in the county jail not exceeding
six months, or by fine not exceeding one
thousand dollars ($1,000), or by both.
-1-
_4-1
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E. Each such person shall be guilty of a separate
offense for each and every day during any portion
of which any violation of any provision of the
ordinances of the ci ty is commi tted, continued or
permitted by any such person, and he shall be
punished accordingly.
F. Payment of a fine shall not excuse payment of any
fee required by the Municipal Code.
G. In addi tion to the foregoing, any violation of the
provisions of the ordinances of the City is deemed
to be a public nuisance. Such violations may be
abated by civil action or pursuant to applicable
abatement procedures.
Section II: This ordinance shall take effect and be in
full force on the thirtieth day from and after its adoption.
Presented by and approved as to form by
Ruth M. Fritsch, Assistant City Attorney
9l5la
-2-
t.,J,
-:
COUNCIL AGENDA STATEMENT
Item ?
ITEM TITLE:
Meeting Date Auqust 20. 1991
Resolution II, ~8'{' Approving second amendment to
the Citywide street Sweeping Agreement extending
same for one additional year.
Director of Public works~
t;~
City Manager f.' 1'(, (4/5ths Vote: Yes_No-K-)
SUBMITTED BY:
REVIEWED BY:
On September 15, 1987, the City Council approved a contract with
Laidlaw Waste Systems, Inc. to provide citywide street sweeping.
The agreement provided for three years of street sweeping with the
contract price to be adjusted each year by the San Diego Area CPl.
In addition, the agreement permitted two additional one-year
extensions upon satisfactory negotiation of a contract price. On
September 11, 1990, Council approved the first amendment to the
agreement which extended the contract through August 31, 1991.
Staff and Laidlaw have negotiated a price to provide citywide
street sweeping services through August 31, 1992 for the second and
final year extension as included in the contract.
RECOMMENDATION: That City Council adopt the resolution approving
the second amendment to the citywide Street Sweeping Agreement
which would extend that agreement through August 31, 1992.
BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable.
DISCUSSION: The city entered into a three-year agreement with
Laidlaw Waste Systems, Inc. for citywide street sweeping services
on September 15, 1987. The agreement ran from September 1, 1987
through August 31, 1990. The agreement allowed for changes in the
compensation for contract years two and three based on the July to
July CPI increase for the San Diego region. In addition, the
contract allowed for adjustments in landfill fees and the addition
of new subdivision streets. Further, section I of the agreement
permitted the contract to be extended on a year-to-year basis for
a period not to exceed two additional years by written mutual
agreement. This section of the contract permits us to negotiate
with Laidlaw in lieu of going to bid.
The City Council on September 11, 1990 approved the fourth year of
the agreement which runs through August 31, 1991 at $13.85 per mile
with the rate for parking lots remaining the same ($.90/100 sq.
feet). The amendment to the contract further provided that Laidlaw
submit their price for the fifth year by June 1, 1991. This would
permit us to examine the price and go to bid if necessary. Laidlaw
has submitted a price of $14.02 per curb mile and $.91 per 100 sq.
7~/
,-~._.~.__.,~,~_.--~_.~,.,.._"".,..,.~.._-,._._,,..._.-.,,--~--~---~-
Page 2, Item
Meeting Date AUQUst 20.1991
ft. for parking lots. Basically, this is a 1.2% increase which
represents the 27.7% county landfill increase. In other words,
Laidlaw is not increasing by CPI as they could have done in the
first three years and is not making any allowances for the increase
in fuel costs that the City, Laidlaw, and private industry has
experienced since July 1990.
Last year before submitting the first amendment for the contract to
City Council, staff contacted other cities in the area that
contract for street sweeping and contacted the two other providers
in the region that provide street sweeping services to obtain
estimates on what their bid might be if the city went to bid. At
that time, staff determined that the $13.85 per curb mile rate that
Laidlaw charged for the period September 1, 1990 through August 31,
1991 was a very fair rate to the city. The 1.2% increase is
considered reasonable in light of the following:
. The landfill costs will increase this fiscal year by 27.7%.
This was reflected in the city's budget for Public Works -
Operations.
. Fuel prices (diesel) for the city during this past fiscal
year have ranged from a high of 110% over this time last
year to 21% with the latest fuel drop in July.
. The brushes that the sweepers use are made of plastic which
are petroleum based. The cost on these brushes have
increased sharply due to increase in petroleum products.
. When the original contract was bid in 1987, the city
also responded as a bidder. The city's bid was $15.36 per
curb mile as compared to Laidlaw's 1987 cost of $10.20 per
curb mile. It would undoubtedly be higher at this time.
. The $14.02 per curb mile being charged by Laidlaw is lower
than the informal estimates provided last year at this time
to city staff by the two service providers in this area.
When staff prepared the budget for FY 1991-92 a 6% increase was
estimated. Since the 1.2% is lower than that, no additional funds
will be required. Additionally, in prior years a 5% estimated
increase in curb miles due to new streets added to the city had
been used. This year a 2.2% increase which reflects historical
increases over the last five years was used.
As this is the final year that the contract can be amended, next
year staff will issue a request for bid for this item and will
examine what the cost might be for the city to provide this
service.
MODIFIED STREET SWEEPING SCHEDULE DURING WINTER MONTHS
During this past year Laidlaw had agreed to increase sweeping in
residential areas from once every two weeks to once every week
7-~
Page 3, Item
Meeting Date August 20. 1991
during a one-month period prior to the rainy season. The
residential street sweeping schedule was then reduced during a dry
period of the year. This was done in an effort to remove
pollutants prior to the major rainy season so that they would not
wash into the storm drains and, hence, into San Diego Bay. In
addition, staff has made contact with the Regional Water Quality
Control Board in an effort to try to determine if there have been
any scientific studies on the effectiveness of street sweeping and
which pollutants are removed by street sweeping. It is expected
that this will be one of the areas studied during the NPDES
(National Pollutant DisCharge Elimination System) permit processing
study that is also underway.
FISCAL IMPACT:
Contract cost is $328,500. These funds are included in the fiscal
year 1991-92 operating budget.
DB:mp
(CASTSW)
7--3
RESOLUTION NO. \\D'2..<i~
....
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING SECOND AMENDMENT TO THE
CITYWIDE STREET SWEEPING AGREEMENT EXTENDING
SAME FOR ONE ADDITIONAL YEAR, AND AUTHORIZING
MAYOR TO EXECUTE SAID AGREEMENT
The City Council of the City of Chula Vista does hereby
resolve as follows:
WHEREAS, on September 15, 1987, the
approved a contract with Laidlaw Waste Systems,
citywide street sweeping: and
City Council
Inc. to provide
WHEREAS, the agreement provided for three years of
street sweeping with the contract price to be adjusted each year
by the San Diego Area CPI: and
WHEREAS, in addition, the agreement permi t ted two
additional one-year extensions upon satisfactory negotiation of a
contract price: and
I
WHEREAS, on September 11, 1990, Council approved the
First Amendment to the Agreement which extended the contract
through August 31, 1991: and
WHEREAS, staff and Laidlaw have negotiated a pr ice to
provide citywide street sweeping services through August 31, 1992
for the second and final year extension as included in the
contract.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Chula Vista does hereby approve the Second Amendment
to the Citywide Street Sweeping Agreement extending same for one
additional year, a copy of which is on file in the office of the
City Clerk.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista is hereby authorized and directed to execute said
agreement for and on behalf of the City of Chula Vista.
John P. Lippitt, Director of
Public Works
9l25a
Presented by
Clty Attorney
(
7,1
SECOND AMENDMENT TO AGREEMENT
WITH
LAIDLAW WASTE SYSTEMS, INC.
FOR
CITY-WIDE STREET SWEEPING
This Aqreement, dated this , 1991 for the purposes
of reference only, and effective as of the date last axecuted by
the parties .("Effective Date"), by and between the City of Chula
Vista, California, a chartered municipal corporation of the state
of California, and Laidlaw Waste Systems, Inc., a California
corporation, hereinafter referred to as Contractor, is made with
reference to the following facts:
Whereas, City and Contractor entered into an agreement dated
September 15, 1987, and entitled Agreement for the purposes of
Street Sweeping ("Original Agreement"); and,
Whereas, pursuant to Section 1 of the Original Agreement, the
term may be extended on a year-to-year basis for a period not to
exceed two additional years by written mutual agreement without
rebidding for the service; and
Whereas, the parties hereto desire to modify the terms of
original Agreement in the following respects only, and in no other
regard.
Now, therefore, the parties hereto do hereby agree as follows:
1. Section 1, "Term of Agreement" of the Original Agreement
is hereby modified to extend the term to August 31, 1992.
2. section 2, "Compensation" of the Original Agreement is
hereby modif ied as set forth in Exhibit A attached hereto and
incorporated herein by reference.
3. All other terms and conditions of the Original Agreement
shall remain in full force and effect.
(End of Page. Next Page is Signature Page.)
7-->
...
Signature Page to
Second Amendment to Agreement
with
Laidlaw Waste Systems, Inc.
for
City-wide Street Sweeping
In witness whereof, the parties. hereto have executed this
Agreement in duplicate at Chula Vista, California, aa of the date
and year adjacent to their signature, thereby indicated their full
and voluntary consent to the terms of this Agreement.
Dated:
CITY OF CHULA VISTA
By:
Tim Nader, Mayor
Attest:
Beverly Authelet, City Clerk
Approved as to form by
(
Bruce M. Boogaard, City Attorney
Approved as to content:
David C. Byers, Deputy Director
of Public Works/Operations
Dated:
Laidlaw Waste Systems, Inc.
By:
Ag\Laidlaw2
I
7~t,
TEL:
07/25/91 14115
Jul 26,91 11:02 No.002 P.02
IE t>1'1 b'JIl ('I". ~"'Ul.." "1:-'" roo"... r."...
77IB CITY OF CHULA nSTA PARTY DISCLOSURE STATEAfENT
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matte. )
which wll1 require discretionary action on the part of the City Council, Planning Commission, a~d all other
official bodies. The following information must bo disclosed:
1. Us, the names of an perlons having' a financial interest in the contract, i.e., contractor,
aubcuntractor. material supplier.
Laidlaw Waste Systems
...
San Dle20 SweeD~n2
-
2. If any person identified pursuant to (1) above Is fl corporation or partnership, list the names of all
individuals owning more than ]0% of the shores in the corporation or owning any partnership
interest in tbe partnership.
~an Diego Sweeping
Steve Reid
II
T
---"
3. If 8ny person identified pursuant to (1) above"b non-profit orgBniution or it trustt lilt the names
of any person serving as director of the non.profit organlUltion or as trustee or beneficbu')' r',
trustor of the trust. ..J
v
v
4. Hove you hod more than $250 worth of business transDcted with any member of the City staff,
BOtlrds, Commissions, Commfttees and Council within the past twelve months? Yes_
No....z.. If yes, please indicate person(s): -"-- .
5. Havo you and/or your officers or agents. in the aagrcgate, contributed more than $1.000 to n
Councilmember In the current or preceding election period? Yes _ No ~ If yes, state which
Councilmember(s): .
Ptr~on il defined as: · An)'lndMdunl, flm" co.p""nt,shlp, Joint vtnlUrt, (lSlocint;olf, ,0eMl dub, fMftrtlfl/ orgnnizntion, co'po'''fion,
CSlnlC, ,ru,t, net/w" lyI,tlictrft', ,11/, "lId nn)' ol1l('r co"nt)~ city and 'ollnt"~ C;')~ munlcipalil)'. district or ollle'r polilief" sClbdMslon,
or tmy OilIer grOllp or cDnlblntltlDl' (lctilf, tlI n Itnil." ,
Dnte:
July 26,. 1..991
-"-
.0N~~
Siinature of contractor/applicunt
LAIDLAW WASTE SYSTEMS/DONALD BLIND
Print or type name of comrftctor/nppllcnm
a
(NOTE: Au.eh addJtlonlll raleS .s noco5sal)'>
[A- J J3\A:DISCLOSE.TXT]
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7"Y
ItemL
Meeting Date 8-20-91
ITEM TITLE: Resolution I~JflJ Awarding contract for the City's annual
requirement of library books.
SUBMITTED BY: Director of Finance~~
REVIEWED BY: City Manager b ~~ (4/5ths Vote: Yes_No-L)
f..r
COUNCIL AGENDA STATEMENT
Council Resolution No. 6132 authorizes the City to participate in cooperative
bids with the City of San Diego for the purchase of materials or supplies of
common usage. The City of San Diego on Bid No. P2392/91 awarded a contract to
Baker and Taylor Company for furnishing it's library book requirement for the
period of July 1, 1991 through June 30, 1992
RECOMMENDATION: That Council award the contract to Baker and Taylor.
BOARDS/COMMISSIONS RECOMMENDATION: NA
DI SCUSS ION:
The City of Chula Vista has participated on the City of San Diego bid for
purchase of 1 i brary books since 1987. Because of the 1 arge number of books
they purchase each year, the City of San Diego is able to receive large
di scounts off the publ i sher' s standard pri ce. Through the cooperat i ve bi d
process, Chula Vista will benefit and receive the same discounts as the City
of San Diego. The contract provides for the following discounts:
DESCRIPTION
PERCENT OFF PUBLISHER'S
STANDARD PRICE
7. Processing
44.6%
44.6% to 0%
44.6%
40.6%
16.1%
1 copy per title-40%
2-4 copies per title-41%
5-9 copies per title-42%
10+ copies per title-43%
$ .39 per unit
1. Trade Books
2. Technical and Textbooks
3. Books of Trade Nature
4. Single Binding Editions
5. Publisher's Library Binding
6. Mass Market Paperbacks
The firm of Baker and Taylor has been a reliable, prompt and responsive
supplier to the City. The Library Director concurs with this recommendation.
FISCAL IMPACT: $327,420 have been budgeted in the Library Department for FY
1991-92 book and reference material purchases. A majority of the purchases
will be through Baker and Taylor.
WPC 0294U
l,/
RESOLUTION NO. j~JdJ
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING CONTRACT FOR THE CITY'S
ANNUAL REQUIREMENT OF LIBRARY BOOKS
The City Council of the City of Chula Vista does hereby
resolve as follows:
WHEREAS, Council Resolution No. 6132 authorizes the City
to participate in cooperative bids with the City of San Diego for
the purchase of materials or supplies of common usage; and
WHEREAS, the City of San Diego on Bid No. P2392/9l
awarded a contract to Baker and Taylor Company for furnishing
it's library book requirement for the period of July 1,1991
through June 30, 1992; and
WHEREAS,
discounts:
the contract provides for
following
DESCRIPTION
1. Trade Books
2. Technical and Textbooks
3. Books of Trade Nature
4. Single Binding Editions
5. Publisher's Library Binding
6. Mass Market Paperbacks
7. processing
the
PERCENT OFF PUBLISHER'S
STANDARD PRICE
44.6%
44.6% to 0%
44.6%
40.6%
16.1%
1 copy per title-40%
2-4 copies per title-4l%
5-9 copies per title-42%
10+ copies per title-43%
$ .39 per unit
WHEREAS, the firm of Baker and Taylor has been a
reliable, prompt and responsive supplier to the City and the
Library Director recommends awarding the contract to Baker and
Taylor for the City's annual requirements of library books.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the Ci ty of Chula Vista does hereby award the contract for the
Ci ty' s annual requi rement of library books to Baker and Taylor
through the city of San Diego Bid No. P2392/92.
Presented by
Lyman Christopher, Director of
Finance
9l9la
8"~
Attorney
COUNCIL AGENDA STATEMENT
Item
Meeting Date
q
8/20/91
ITEM TITLE:
Resolution /b !()~ ratifying an oral
agreement between the City and McMillin Development
for soil transportation; approving a Settlement
Agreement and Release between the City of Chula
vista and Wm. Kirchnavy construction, Inc. ;
approving Change Order No. 4 for soil
transportation; approving Change Order No. 5 for
additional irrigation material and labor; and
appropriating funds therefor in the Rohr Park
Improvement project
SUBMITTED BY: Director of Parks and R::t1atio~
Director of Public Work~ ~ I
REVIEWED BY: city Manager t (4/sths Vote: Yes-'LNo_l
The Rohr Park Improvement project construction began on January 14,
1991, and was temporarily halted on January 24, 1991. At that
time, Council requested staff to review and revise the project plan
in order to save a number of trees scheduYed for demolition.
On February 12, 1991, Council approved the new project plan in
concept and directed the project architect to revise the
construction plan. The new plan reduced the earthwork on Fort
Apache Hill and created additional landscape areas (including the
old pool site), and intermediate slopes when the sport fields were
shifted out of the floodplain. The new project plan called for the
import of soil to create the landscape areas and the slopes. The
soil was provided by McMillin Development at no cost to the City,
except the transportation charge for hauling the soil to the site.
This Council action necessitates approval of the oral agreement
made with McMillin for the transportation of soil; approval of a
Settlement Agreement and Release which covers Change Orders No. 1
and 2; approval of Change Order No.4 for the soil transportation,
and approval of Change Order No. 5 for additional work required.
RECOMMENDATION: That the City Council ratify the oral agreement
with McMillin Development; approve a Settlement Agreement and
Release between the City of Chula vista and Wm. Kirchnavy
Construction, Inc., implementing the previously approved Change
Orders No. 1 and 2; approve Change Order No. 4 for soil
transportation; approve Change Order No. 5 for additional
irrigation material and labor, and appropriate $75,887 from the
unappropriated Park Acquisition & Development Fund (Fund 420).
BOARDS/COMMISSIONS RECOMMENDATION:
Not applicable.
[roh r]
1
'1... ,
Item
Meeting Date
'}
8/20/91
DISCUSSION:
Under direction of the city council on February 12, 1991, the
original Rohr Park Improvement project construction plan was
revised to reduce the number of existing trees scheduled for
removal. The new plan reduced the earthwork on Fort Apache Hill,
which significantly reduced the amount of soil to be displaced
affecting the new landform. Once the earthwork and removal of soil
from Fort Apache Hill had been completed, there was a need for
additional soil to complete the new landform.
originally, Kirchnavy Construction estimated 2,000 additional cubic
yards of soil would be required to complete the new landform. This
amount was confirmed by Sholders & Sanford, the civil engineer
subcontractors on the project. The city Engineering Department
arranged (with Parks and Recreation Department concurrence) for
free soil to be imported from construction at McMillin's Rancho del
Rey project. The agreement with McMillin provided for the free
soil and the City would pay for the transportation of the soil.
The amount of soil actually imported was approximately 10,000 cubic
yards. The transportation cost for 771 truck loads of soil was
$38,900. The City was able to realize sizable savings in the
agreement with McMillin. The soil transportation cost to the City
was approximately $50 per truck load; wherein the normal cost is
70% higher. The soil transportation costs will be Change Order No.
4.
Although there is a large difference between the original estimate
and the actual amount of soil imported, the City is presently
taking readings throughout the project to determine if the grading
is per plan. Should a miscalculation be determined, the City will
attempt to recover some or all of the transportation costs of the
soil from the responsible party.
The transportation cost of the soil had not been included in the
original construction contract, nor were funds appropriated for
such an expense in the budget.
In the discussion at the February 12, 1991 Council meeting, staff
recommendations were approved by the Council as follows:
a.
Modify the grading of Fort Apache Hill to allow the
installation of a ballfield per the existing construction
document and commence therefore a slope approximately 4: 1
in gradient to a new top of slope that would provide
sufficient buffer and preserve the grove of eucalyptus
and their root zones.
[rohr]
2
q...z
Item
Meeting Date
9
8/20/91
b. Raise the parking lot to the design specifications.
c. Raise the western most ballfield to the revised design
specifications.
d. Raise the eastern ball fields to the revised design
specification with the architect to determine the need to
retain the storm drain pipe and authorize the contractor
to install the storm drain.
There have been various costs associated with the approved staff
recommendations. They are:
1. The revised plan eliminated the Rohr Park Pool, which
created a large landscape area. The cost for demolition
of the pool (Change Order NO.1) was $26,589.00.
2. The shifting of the sport fields out of the floodplain
created a 3: 1 intermediate slope that required irrigation
for slope stabilization. The costs for the new
irrigation plan took into consideration the new drought
regulations for the application of water to turf and
landscape areas. To meet these guidelines, the main line
pipe size was increased, additional control valves and
lateral lines were added, and a new pumping facility
system was designed to carry the necessary flow to
irrigate in an 8-hour window of time. The costs came in
at $60,000. These project costs will be Change Order No.
5.
The existing contract with Kirchnavy Construction is for
$1,371,249.43. The project budget includes a contingency amount of
$115,000. $106,506 has been expended from the contingency to date
for:
A. Change Order No. 1 for the demolition of the pool at
$26,589;
B.
As a result of the cessation of construction on January
24, 1991; certain delay costs were incurred by the
contractor. These costs accrued to $23,736, adjusted by
previously approved Change Order No.2. However, the
City contends it is entitled to a credit on the contract
price because excavation of less earth was required on
the re-designed project. The city Attorney believes it
is necessary to reduce these terms of settlement to
writing to avoid future claims due to the delay and a
[rohr]
3
q..3
Item
Meeting Date
9
8/20/91
Settlement Agreement and Release is attached for your
approval. The Settlement Agreement states the City
agrees to pay for the delay costs (Change Order NO.2)
and Change Order No.1; and Kirchnavy agrees to adjust
the contract price to $1,421,574.43, due to the
excavation of less earth.
C. Change Order No. 3 (installation of lights in parking
lot), for a total of $41,927; and
D. Contractor and staff approved work items (staff
authorized by Change Order NO.3) such as demolition of
concrete pads and shade pads, repairs to electrical,
channel grading extras, and disposal of rock wall for a
total of $14,254.
The adjusted proj ect budget will be $1,585,149.43 and includes
$8,494 for contingencies. The funds which need to be further
appropriated into the construction contract are to cover the soil
import transportation costs of $38,900 and the irrigation costs of
$60,000. In the project budget there remains $23,013 in
unencumbered funds which can be transferred to the contract. Park
Acquisition and Development (PAD) funds are presently available to
support the balance of the request for an additional $75,887.
Staff is aware of recent Council action which restricted the use of
PAD funds to acquisition, rather than renovation. However, staff
believes this request for PAD funds for the Rohr Park Improvement
project are a legitimate use because of the revised contract
requirements compelled in February due to plan changes.
FISCAL IMPACT: Funds will be required in the amount of $75,887
from the unappropriated Park Acquisition and Development Fund.
[roh r]
4
'1-- 'f
RESOLUTION NO. 16304
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA RATIFYING AN ORAL AGREEMENT
BETWEEN THE CITY AND McMILLIN DEVELOPMENT FOR
SOIL TRANSPORTATION; APPROVING A SETTLEMENT
AGREEMENT AND RELEASE BETWEEN THE CITY OF
CHULA VISTA AND WM. KIRCHNAVY CONSTRUCTION,
INC.; APPROVING CHANGE ORDER NO. 4 FOR SOIL
TRANSPORTATION; APPROVING CHANGE ORDER NO. 5
FOR ADDITIONAL IRRIGATION MATERIAL AND LABOR;
AND APPROPRIATING FUNDS THEREFOR IN THE ROHR
PARK IMPROVEMENT PROJECT
The City Council of the City of Chula Vista does hereby
resolve as follows:
WHEREAS, the Rohr Park Improvement project construction
began on January 14, 1991, and was temporarily halted on January
24, 1991 at which time Council requested staff to review and
revise the project plan in order to save a number of trees
scheduled for demolition; and
WHEREAS, on February 12, 1991, Council approved the new
project plan in concept and directed the project archi tect to
revise the construction plan; and
WHEREAS, the new plan reduced the earthwork on Fort
Apache Hill and created additional landscape areas and
intermediate slopes when the sport fields were shifted out of the
floodplain; and
WHEREAS, the new project plan called for the import of
soil to create the landscape areas and the slopes, which soil was
provided by McMillin Development at no cost to the Ci ty, except
the transportation charge for hauling the soil to the site; and
WHEREAS, this Council action necessitates approval of
the oral agreement made wi th McMillin for the transportation of
soil, approval of Change Order No. 4 for addi tional wor k, and
approval of an appropriation for the soil transportation and the
additional work required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the Ci ty of Chula Vista does hereby ratify the oral agreement
with McMillin Development and approve a Settlement Agreement and
Release between the City of Chula Vista and Wm. Kirchnavy
Construction, Inc., implementing the previously approved Change
Order No.2, a copy of which is on file in the office of the City
Clerk.
9-$' -1-
BE IT FURTHER RESOLVED that the Mayor of the Ci ty of
Chula Vista is hereby authorized and directed to execute said
Agreement for and on behalf of the City.
BE IT FURTHER RESOLVED that the City Council does hereby
approve Change Order No. 4 for soil transportation and Change
Order No.5 for additional irrigation material and labor.
BE IT FURTHER RESOLVED that the sum of $97,000 is hereby
appropriated from the unappropriated balance of the Park
Acquisition and Development fee account.
Presented by
Approved
iL- Ih.
Jess Valenzuela, Director of
Parks and Recreation
, City Attorney
9l98a
q.,1
-2-
Settlement Agreement and Release
Kirchnavy CEQA Delay Claim
This agreement ("Agreement ") is made between the City of Chula
Vista, a chartered municipal corporation of the State of California
("City") and Wm. Kirchnavy Construction, Inc., a California
Corporation, ("Kirchnavy") and is made with reference to the
following facts:
I.
Fact Recitals
A. On or about December 27, 1990, City contracted with
Kirchnavy for $1,372,249.43 ("Original Contract Price") to make
certain designated improvements to Rohr Park pursuant to those bid
specifications entitled, "Rohr Park Improvements, Phase I, Chula
Vista, California", on file in the office of the City Engineer
("Job"); and,
B. Subsequent to the execution of the contract and issuance
of the Notice to Proceed, Kirchnavy commenced performance of the
Job, and in that regard, brought men and equipment to the Job Site;
and,
C. Subsequent thereto, specifically, on or about January 22,
1991, the City directed the cessation of work ("Cease Order"),
during which time, City redesigned the Job resulting in the
demolition and removal of less earth by approximately 20,000 cubic
yards, pursuant to the revised plans identified as Replacement
Plans, dated March 5, 1991 ("Redesigned Job"); and,
D. The City contends that it is entitled to a credit on the
contract Drice because excavation of less earth is required on the
Redesigned Job: and.
E. Kirchnavy asserts that it is entitled to extra
comDensation for delay costs incurred durina the cessation of work.
F. The parties desire to settle their differences without
litigation.
II. Settlement Provisions.
Now, therefore, the parties hereto agree as follows:
A. Duty to Issue and Pay Change Order No.2.
Ci ty agrees to pay Kirchnavy, upon execution hereof, by
relrohr3.wp
August 5, 1991
Settlement and General Release Agreement
Page 1
Q'7
"
issuance and payment of Change Order NO.2, a copy of which is
attached hereto, in addition to the Original Contract Price and any
amendments heretofore approved and issued (specifically Change
Order No.1), the sum of $23,736.00 as and for all costs incurred,
of whatever nature and source arising, as a result of issuing the
Cease Order, and from requiring Kirchnavy to perform the Redesigned
Job.
B. Duty to Perform Redesigned Job.
Kirchnavy agrees to perform the Redesigned Job in accordance
with the ReDlacement Plan dated March 5. 1991. at the adiusted
contract Drice of $1.421.574.43.
C. Mutual Release of Claims.
In exchange for the promises herein contained, the Parties,
for themselves, and their heirs, executors, administrators,
successors and assigns hereby release, acquit and forever discharge
each other, and each of its officers, agents, employees, servants,
successors, heirs, executors, administrators and all other persons,
firms, corporations~ associations or partnerships of and from any
and all claims, actions, causes of action, demands, rights damages,
costs, loss of service, expenses and compensation whatsoever, which
the Parties may now have or which may hereafter accrue by reason of
the aforementioned disDutes. aB a reBult of the Ccaoo Order or thc
ReacaifJncd .Job, or any matter aBBooiatea thorcyi th or related
thercto.
1. Waiver of section 1542.
It is further understood and agreed that all rights under
Section 1542 of the Civil Code of California and any
similar law of any state or territory of the United
States are hereby expressly waived. Said section reads
as follows:
"1542. certain claims not affected by general release.
A general release does not extend to claims which the
creditor does not know or suspect to exist in his favor
at the time of executing the release, which if known by
him must have materially affected his settlement with the
debtor. II
2. Waiver critical to Consideration.
The parties hereto acknowledge that they understand
the meaning and import of a waiver of Section 1542 of the
California civil Code. It is expressly understood that
relrohr3.wp
August 5, 1991
\
Settlement and General Release Agreement
Page 2
9-(/
a key element of the consideration passing between the
parties to resolve their disputes is the wai ver of
Section 1542 of the California civil Code.
D. No Adverse Construction Intended.
The parties to this Agreement acknowledge that all of the
signatories hereto have jointly participated in the preparation of
this Agreement. Based upon that fact, the parties agree that this
Agreement shall not be interpreted for or against any party hereto
and no rule of construction will apply such that any ambiguity
within this Agreement may be construed for or against any party
hereto.
Now therefore, the parties hereto, having read and understood
the terms and conditions of this agreement, do hereby express their
consent to the terms hereof by setting their hand hereto on the
date set forth adjacent thereto.
Dated: August 5, 1991
City of Chula vista
by:
Tim Nader, its Mayor
Attest:
Beverly Authelet
City Clerk
Approved as to Form:
Bruce M. Boogaard
City Attorney
Dated: August 5,1991
Wm. Kirchnavy construction, Inc.
by:
william Kirchnavy, President
relrohr3.wp
August 5, 1991
Settlement and General Release Agreement
Page 3
C;~
COUNCIL AGENDA STATEMENT
Item It) II --r
Meeting Date 08/20/91
ITEM TITLE: a) RESOLUTION /Is,JD S Approving agreement between the City of
Chula Vista and Woodlawn Park Community Center and authorizing the
Mayor to execute said agreement
b) RESOLUTION ,1,30 L, Approving agreement between the City of
Chula Vista and South County Council on Aging and authorizing the Mayor
to execute said agreement
c) RESOLUTION If::, 3D, Approving agreement between the City of
Chula Vista and Resident Relations of California and authorizing the Mayor
to execute said agreement
d) RESOLUTION J /:;, 30 i Approving agreement between the City of
Chula Vista and Episcopal Community Services (for Options for Recovery)
and authorizing the Mayor to execute said agreement
e) RESOLUTION I" 3 D 1 Approving agreement between the City of
Chula Vista and Episcopal Community Services (for Otay Community Clinic)
and authorizing the Mayor to execute said agreement
1) RESOLUTION I ~ '3 I D Approving agreement between the City of
Chula Vista and Boys and Girls Club of Chula Vista and authorizing the
Mayor to execute said agreement .
g) RESOLUTION I/e, -; II Approving agreement between the City of
Chula Vista and Community Service Center for the Disabled and authorizing
the Mayor to execute said agreement
h) RESOLUTION II, 3 12. Approving agreement between the City of
Chula Vista and Sweetwater Union High School District and authorizing the
Mayor to execute said agreement
i) RESOLUTION I{, 31 .3 Approving agreement between the City of
Chula Vista and AIDS Foundation San Diego and authorizing the Mayor to
execute said agreement
j) RESOLUTION I {P 3/V Approving agreement between the City of
Chula Vista and METRO and authorizing the Mayor to execute said
agreement
I~ .../
Page 2, Item !lJ,4
Meeting Date 08/20/91
k) RESOLUTION I/' 5 IS- Approving agreement between the City of
Chula Vista and YMCA of Metropolitan San Diego County (for YMCA
Family Stress Center) and authorizing the Mayor to execute said agreement
1) RESOLUTION 1'-3/~ Approving agreement between the City of
Chula Vista and YMCA of Metropolitan San Diego County (for South Bay
Family YMCA Sunshine Co.) and authorizing the Mayor to execute said
agreement
m) RESOLUTION /L,,; '7 Approving agreement between the City
of Chula Vista and YMCA of Metropolitan San Diego County (for South Bay
Family YMCA Summer Day Camp) and authorizing the Mayor to execute
said agreement
n) RESOLUTION it. 31 a Approving agreement between the City of
Chula Vista and Lutheran Social Services of Southern California and
authorizing the Mayor to execute said agreement
0) RESOLUTION I ~ ;11 Approving agreement between the City of
Chula Vista and Adult Protective Services and authorizing the Mayor to
execute said agreement
p) RESOLUTION II. ~ 2.D Approving agreement between the City of
Chula Vista and Senior Adult Services and authorizing the Mayor to execute
said agreement
q) RESOLUTION t (,,3 '2...1 Approving agreement between the City of
Chula Vista and Jobs for Youth and authorizing the Mayor to execute said
agreement
r) RESOLUTION l ~~ 2..'2.. Approving agreement between the City of
Chula Vista and South Bay Community Services and authorizing the Mayor
to execute said agreement
s) RESOLUTION J LP-;t3 Approving agreement between the City of
Chula Vista and South Bay Community Services (for Graffiti Eradication) and
authorizing the Mayor to execute said agreement
t) RESOLUTION J ~ 3 2 ~ Approvin~ agreem~nt between the City.of
Chula Vista and South Bay Commumty ServIces (for Commumty
Development) and authorizing the Mayor to execute said agreement
SUBMITTED BY: Community Development Director C...S.
It; ,,2.
Page 3, Item IDA
Meeting Date 08/20/91
REVIEWED BY: City Manager9'
V
(4/5ths Vote: Yes _ No X)
(Council Referral 2332)
BACKGROUND:
The City Council approved allocation of $213,800 CDBG funds to public service organizations
and $99,245 to community development and fair housing organizations on May 21, 1991. The
U.S. Housing and Urban Development Department (HUD) requires a written agreement between
the City and each sub-recipient of CDBG funds. As yet, the City has not received its Funding
Approval Agreement from HUD; however, HUD staff has informed City staff that the
agreement is in the mail.
RECOMMENDATION: That the City Council adopt the resolutions approving agreements
with the public service, community development, and fair housing organizations; and, authorize
the Mayor to execute the agreements conditioned on execution of Addendum 1 by each of the
grantees.
BOARDS/COMMISSIONS RECOMMENDATION: The Commission on Aging, the Youth
Commission, and the Human Relations Commissions made funding recommendations in April
1991 which were considered by Council in approving the CDBG budget on May 21, 1991.
DISCUSSION:
Each contract agreement has several exhibits attached which are incorporated into the
agreements. The exhibits are as follows:
Exhibit A: The Statement of Work and Performance Schedule describes the services the
agency will be providing and the estimated number of people who will be provided each of
these services each month. This performance schedule will be used to monitor each
agency's progress in completing the scope of work.
Exhibit B: The Itemized Budget shows exactly how the agency intends to expend the CDBG
funds. This itemized budget will be used to monitor expenditures throughout the year.
Exhibit C: City of Chula Vista Party Disclosure Form
Exhibit D: The HUD Income Limits for the San Diego Standard Metropolitan Statistical
Area (revised April 1991) will be used to determine the number of low and moderate
income households/persons served. Each program is required to serve a minimum of 70
percent low and moderate income persons/households.
The contract agreements are with the following organizations for the purpose and amount stated:
ID~3
Page 4, Item / () ~
Meeting Date 08/20/91
Woodlawn Park Community Center to provide social and recreational activities for
youth and senior citizens $20,000.00
South County Council on Aging to provide a Shared Housing service, matching
senior citizens or disabled persons with households with extra bedroom(s) 16,500.00
Resident Relations of California to provide fair housing and tenant/landlord
counseling and mediation services 8,000.00
Episcopal Community Services, Options for Recovery program to provide
substance abuse services for pregnant women and young mothers 10,350.00
Episcopal Community Services, Otay Community Clinic to provide perinatal
services for pregnant women and young mothers and their babies 9,000.00
Boys and Girls Club of Chula Vista, Teen Outreach to provide supervised
activities for teenagers 9,500.00
Community Service Center for the Disabled to provide client services for disabled
persons 9,000.00
Sweetwater Union High School District, New Chance program to provide
childcare services and parent education for young, indigent mothers 4,500.00
AIDS Foundation of San Diego to provide client services to persons with HIV,
AIDS and ARC 2,750.00
METRO to provide services to homeless persons and families 2,000.00
YMCA of Metropolitan San Diego County to provide services to abused children
and their families at the YMCA Family Stress Center 20,000.00
YMCA of Metropolitan San Diego County, Sunshine Co. Childcare program to
provide afterschool childcare for school age children at three school sites 15,000.00
YMCA of Metropolitan San Diego County, Summer Day Camp to provide a
summer activity program for youth 5,500.00
Lutheran Social Services of Southern California, Project Hand to provide
emergency services and counseling for homeless families 13,000.00
Adult Protective Services to provide a comprehensive day program for frail elderly
at the South Bay Adult Health Center 9,000.00
Senior Adult Services, Meals on Wheels program to provide meals to homebound
elderly and disabled 5,250.00
Jobs for Youth Program to provide part-time employment opportunities for youth 3,100.00
South Bay Community Services to provide gang prevention, anti-theft groups,
youth employment assistance, and family counseling services 20,000.00
South Bay Community Services to undertake neighborhood revitalization activities
including Graffiti eradication 43,245.00
South Bay Community Services to undertake community development activities,
including affordable housing development and preservation 48,000.00
I () II t.j
Page 5, Item / D fL
Meeting Date 08/20/91
As the City has not yet received its Funding Approval agreement from HUD ("it's in the mail"),
staff has drawn up Addendum #1 to be executed by each of the Grantees. Addendum #1
conditions the Grantee Agreements on receipt by the City of the full entitlement of $1,297,000.
It allows the City the flexibility to cancel the agreements in the event that the CDBG funding
is reduced (although staff does not believe that HUD will do this). If the City receives less than
$1,000,000 (80 percent of the total), then the agreements will be terminated without breach and
discharged without any further obligation on the part of the City. If the City receives more than
$1,000,000 but less than $1,297,000, the City will hold a public hearing to reconsider the
allocations.
Victimoloey Center
Although the City provided $213,800 of CDBG funding for 19 public services programs, the
Council was unable to provide funding for all applicants because of limited resources. One
organization not funded was the California Center on Victimology. The Victimology Center
applied for funding in the amount of $27,300 in order to provide services to victims of violent
crime from an office to be located in Chula Vista.
At its meeting on May 21, 1991 the Council requested information [Council Referral #2332] on
the minimum incremental level of funding needed to fund these services for victims of violent
crime. Staff contacted Judith Rowland, Director of the Victimology Center. She advised they
could set up and run a program in Chula Vista for $10,000 to $15,000 if they had free office
space (e.g., in the new Norman Park Senior Center). This funding level would permit them to
provide services for 10-20 hours per week.
The District Attorney provides a service funded by the State which is similar to services
provided by the Victimology Center. The Victim Witness Assistance program has an office in
Chula Vista and works in cooperation with our Police Department. The program provides direct
assistance to crime victims and refers victims (and their families) to counseling services,
appropriate social services, and emergency assistance services (e.g., American Red Cross, Crime
Victims Fund, Project Hand). They also will assist victims to file claims for compensation from
the State's Victims of Violent Crime Fund.
The Director of the Victim Witness Assistance program indicated that the greatest need in Chula
Vista is for a volunteer "Crisis Team" which would be available 24 hours a day to directly assist
victims in the first 8-12 hours after a crime. Another great need is for a battered women's
shelter to serve women in the South Bay.
As the City Council has already budgeted the maximum amount (15 percent) of CDBG funding
to public service organizations for FY91-92, staff recommends that the California Center on
Victimology as well as other agencies serving victims be encouraged to reapply for CDBG
monies in the next funding cycle.
It) .. S'
Page 6, Item jt),iL
Meeting Date 08/20/91
FISCAL IMPACT: The contracts with these organizations will be funded out of the 1991-92
Community Development Block Grant entitlement ($1,297,000) and CDBG program income
funds ($90,000).
[C:\WP51 \COUNCIL\SOCIAL.l13]
IO'~
RESOLUTION NO. J~3pf
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUlA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHUlA VISTA AND WOODLAWN PARK COMMUNITY
CENTER AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT
WHEREAS, the City partiCipates in the Community Development Block
Grant (CDBG) Program, a prinCipal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is eligible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deli ver the serv ices
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHUlA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOllOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Woodlawn Park Community Center
dated August 13, 1991 (Document # ) a copy of which is attached hereto
and incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
I loA f. /
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
APprll: ;r~
Bruce M. Boogaard
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
-?-
loA,2..
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
WOODLAWN PARK COMMUNITY CENTER
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista (.City.) herein, a municipal
corporation of the State of California, and Woodlawn Park Community Center, a
non-profit organization (WGranteeW), and is made with reference to the
following facts:
Bf~lIAJ..~
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chu1a Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
heari ng and all ocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the. terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obligations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
. incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
"PC 4777H
I()A ,...1
3. Low and Moderate Income Reauirement. The services to be
performed by Grantee shall -be provided primarily to persons of low and
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and moderate-income, as determined by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comoensation and Budget. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for general
operating expenses including insurance. The City shall compensate Grantee for
said services up to a maximum amount not to exceed $20,000 (TWENTY THOUSAND
DOLLARS). An itemized budget for said expenses is in Exhibit S, attached
hereto and incorporated herein.
5. Reimbursement Payments. Payment of those City appropriated.
funds shall be made to Grantee in monthly installments following receipt of
the .CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
C1 aim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. Reoorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chu1a Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment. The services of Woodlawn Park Community Center are
personal to that organization. The Performance of this agreement may not, by
subagreement, be assigned to any other entity without prior written consent of
the City.
a
VPC 4777H
/~,4-- (/
-
-
-
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a comp 1 ete fi nanc ia 1 and program aud it of its records. Those
. records $hal1 contain, at a minimum, the following information for each client
c....-~'~~...$erved:. incOlle, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of Woodlawn Park Community
Center, or his/her designated representative, shall represent the Grantee in
all matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on beha1 f of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply'
with the applicable uniform administr,ative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments."
11. Other Proaram Reauirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibil ities described at 24 CFR
570.604; b) The Grantee does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612. .
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations.- The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
addit ional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Re1 iaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUe regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4777H
. ..
/o/l,S "
15. Drua-free Workol ace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract.
16. ~obbving of Federal Off;cials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperat i ve agreement. I f Grantee ut i 1 i zes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public Habil ity and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the conunencement of the services
required under thh agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage p1 us $1,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any poliCY which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as --
members of the general public ("cross-liability coverage").
-
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connect i on wi th the execut i on of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. Susoension and Termination. . In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
-
"PC 4777H
/tJA.- "
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
""""'shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this ____ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
BY:
Exhibit List
Exhibit A.
Exhibit B.
Exhibit C.
Exh; bi t D.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chula Vista Party Disclosure Statement.A()rs~IfAJAJl'-'
HUD Income limits (Revised April 17, 1991)
CDBG Expense Reimbursement Clean Form
WPC 4777K
/()tf-7
EXHIB\l A
-
Woodlawn Park community Center
statement of Work and Schedule
1. statement of Work
The Woodlawn Park Community Center will provide social and
recreational activities for senior citizens and youth from
the immediate neighborhood, and emergency assistance
services. Activities shall include a weekly, nutritious
lunch program for seniors and a weekday afterschool activity
program for children. During the summertime, the Center
will hold a daytime Summer Youth Program. The programs
provided by the Center will serve a total of 900 residents
throughout the year.
2. Schedule for Implementation
The Woodlawn Park Community Center will remain open Monday
through Friday, 9 A.M. to 5 P.M. In addition, the Center
will be open during evenings, weekends, and holidays when
volunteers are available.
~
-
IDA.. r
Attachment (2)
2c Budget
Non Personell
Transportation
Insurance
Supplies
Utilities
Other
Youth & Senior Activities
Community Beautification
Postage
Gasoline & oil (for project
vehicle)
Repairs & Maintenance
License & Permits
Printing & Publication
Rubbish Disposal
EXHIBIT 8
$3,200
$6,500
$1,200
$3,600
$4,500
$3,620
$ 150
$1,200
$2,400
$ 400
$ 250
$ 180
Total Non Personell $27,200.00
loA -tt
THE CJ7Y OF CHULA. VISTA PARlY DISCWSURE STATEMENT flHlRIT (~
-
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretionary action on the part of the Qty Council, Planning Commission, and all other
official bodies. The following information must be disclosed:
1. list the names of all persons having a financial interest m the contract, i:e., contractor,
subcontractor, material supplier.
\1Jqt't~PW^ Pec.rk.. GVIl:. LUtrL
2. H any person identified pursuant to (1) above is a corporation r partnership, list the names of all
individuals owning more than 10% of the shares in the co oration or owning any partnership
interest in the partnership.
NIA-
.
3. If any person identified pursuant to (1) above is non-pr fit organization or a trust, list the names
of any person serving as director of the non-profit or anization or as trustee or beneficiary or
trustor of the trust. .
(Yle. qtl~u 115+)
~
4. Have you had more than $250 worth of business t nsacted with any member of the City staff,
Boards, Commissions, Committees and Council wit in the past twelve months? Yes
No ~ If yes, please indicate person(s):
5. Please identify each and every person, including any agents, employees, consultants or independent
contractors who you have assigned to represent yo before the City in this matter.
~\'i1'" G"~'J€.
..,,- _ L
6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a
Councilmember in the current or preceding electi n period? Yes _ No X If yes, state which
Councilmember(s ):
Person is defined as: -Any individual, /inn, co-partnership, joint ventuli , association, social club, fraternal organization, corporatiolt,
estate, t1Ust, receiver, syndicate, this and any other county, city and co try, city, municipality, district or other political subdivision,
or any other group or combination acting as a uniC
.
(NOTE:
-
Date:
fC:\ WP51\COUNCIL\DlSCLOSE. TXTJ
.b)
4
Board of Directors and
Maire F. Thompson
Fannie McFarlin
Synetha Anderson
Evelyn L. Gillespie
Advisory Committee
President
Vice President
Secretary/Teasurer
Vol. Project Director
Advisory Committee
Julia Hassler
Consuela Garcia
Gloria Bowen
Nellie Galberth
Hosea Battle
Charlie L. Smith
Sanita Reid
Norma Miller
Julia Rosales
Pamela Tipp
Leila Cheatheam
Vivian Mosely
Board of Directors
Project Director
!of/,Ib
Exofficio
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g
RESOLUTION NO. J tJo /,
.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUlA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHUlA VISTA AND SOUTH COUNTY COUNCIL ON AGING
AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City 's annual CDBG ent it 1 ement and also ant i c i pates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is eligible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHUlA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOllOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with South County Council on Aging
dated August 13, 1991 (Document # ) a copy of which is attached hereto
and incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby di rect and authori ze the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
JPP"/
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and sha 11 make a mi nute of the passage and adopt i on hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Approved as to form by
Bruce~O~~dr
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
IPI} -'~-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
SOUTH COUNTY COUNCIL ON AGING
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chula Vista ("City") herein, a municipal
corporation of the State of California, and South County Council on Aging, a
non-profit organization ("Grantee"), and is made with reference to the
following facts:
.R.E'lIA.L~
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDSG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDSG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obl igations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Agreement. The term of this agreement sha 11 be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein~
"PC 4766H
JO~. J-
3. low and Moderate Income Reauirement. The services to be
performed by Grantee shall be provided primarily to persons of low and -
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and moderate-income, as determined by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. ComDensat i on and Budaet. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for general
operating expenses including personnel costs for the Shared Housing Program.
The City shall compensate Grantee for said services up to a maximum amount not
to exceed $16,500 (SIXTEEN THOUSAND, FIVE HUNDRED DOLLARS). An itemized
budget for said expenses is in Exhibit B, attached hereto and incorporated
herein.
5. Reimbursement Pavrnents. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of
the "CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
C1 aim" form shall be Hmited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the servic.es provided and an -
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment. The services of South County Council on Aging are
personal to that organization. The Performance of this agreement may not, by
subagreement, be assigned to any other entity without prior written consent of
the City.
--
vpe 4766"
JI/~ "'-'1-
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
. 9. Reoresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of South County Council on
Aging, or his/her designated representative, shall represent the Grantee in
all matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply
with the appl icab1e uniform administrative requirements as described in HUD
regulation .24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments."
11. Other Proaram Reau i rements.. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume envi ronmenta 1 respons i bil it i es descri bed at 24 CFR
570.604; b) The Grantee does not assume responsibility for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
...
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Reliaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
"PC 4766H
J()(j :;5
15. Drug-free WorkDlace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract. ~
16. Lobbvina of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress 1n connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperat i ve agreement. I f Grantee ut i 1 i zes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying,. in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public liability and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will prov i de, pri or to the comencement of the servi ces
required under this agreement the following certificates of insurance to the
City: a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry (.primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connect i on wi th the execut i on of the work
covered by this Agreement, except only for those cl~ims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such . inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California. .
WPC 4766"
I () "t$~(,
~
.-
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any COBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of COBG funds, including
any program income derived from COBG funds.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this _ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVEO AS TO FORM BY:
Bruce M. Boogaard
City Attorney
SOUTH COUNTY COUNCIL ON AGING
~~
BY: ~ .
Ma ine Whittington - irector
Exhibit list
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit O.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chula Vista Party Oisclosure Statement
HUO Income Limits (Revised April 17, 1991)
COBG Expense Reimbursement Clean Form
"PC 4766M
1()fJ-s: 7
-
BlANK PAGE
-
.-.
EXHIBIT A
SOUTH COUNTY COUNCIL ON AGING
SHARED HOUSING
F/Y 7/1/91-6/30/92
STATEMENT OF WORK
1. Description Section
The main activities of our organization is to provide
a Shared Housing Program where two or more persons
share living arrangements and share in housing related
expenses. We also strive to find home sharers who may
assist the handicapped homeowner. This may be in lieu
of rent and helps the homeowner remain in their home,
and not become institutionalized.
2. Schedule Section
Our program is staffed by a Director and two Counselors
trained to assess client needs in a placement program.
We network with providers, community agencies, and
attend seminars to enable us to provide our clients with
housing opportunities.
In a recent previous year,we registered 343 persons for
Shared Housing. Of this total, we placed 172 in home-
sharing arrangements or 50% of those registered. About
76% in home sharing arrangements are low income seniors
and residents of Chula Vista.
3. Bud~et
Our resources for the projected fiscal year 91-92 will
be from CDBG funds; $16,500. - City of Chula Vista and
$10,000. - County of San Diego.
Funds will pay one full-time Director, one part-time
Bi-lingual counselor and one part-time clerk-counselor.
Other expenses include printing (monthly newsletter),
postage, advertising, insurance and mileage (covering
home visits). See detailed budget - Exhibit B.
10tJ-8'
EXHIBIT B
SOUTH COUNTY COUNCIL ON AGING
-
SHARED HOUSING
PROGRAM BUDGET
{Amended~
F/Y 7/1/91- /30/92
EXPENSE CITY CHULA VISTA COUNTY SAN DIEGO TOTAL
ACCOUNT 13lock Gr. Funds Block Gr. Funds
SALARIES 11,856. 7,033. 18,889.
FRINGE (taxes) 1,037. 720. 1,757.
Bookkeep. Serve 491. 254. 745.
INSURANCE 312. 267. 579.
Travel/Training 302. 278. 580.
OFFICE SUPPLIES 285. 323. 608.
TELEPHONE 365. 370. 735.
OTHER 1,852. 755. 2,607.
(Adv.Post.prtg.)
-.
TOTALS j 16,500. j10,000. j26,500.
-
/plJ"1
THE CI1Y OF CHULA VISTA PAR1Y DISCLOSURE STATEMENI' fX,I~IRIT C
~tatement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretionary action on the part of the City Council, Planning Commission, and all other
official bodies. The following information must be disclosed:
1. List the names of all persons having a financial interest in the contract, i:e., con~ractor,
subcontractor, material supplier.
SOUTH COUNTY COUNCIL ON AGING
BOARD OF DIRECTORS
(Non-Profit'Organization)
2. IT any person identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals owning more than 10% of the shares in the corporation or owning any partnership
interest in the partnership.
None
3. If any person identified pursuant to (1) above is non-profit organization or a trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the ~rust. '
An~ta RA~AnnA~ _ ~A~~nAn~
Anne Nute - Vice-President
Shere Mann - Secretary
Dorothy Showman - Treasurer
4. Have you had more than $250 worth of business transacted with 'any member of the City staff,
Boards, Commissions, Committees and Council within the past twelve months? Yes
No ---! IT yes, please indicate person(s):
5. Please identify each and every person, including any agents, employees, consultants or independent
contractors who you have assigned to represent you before the City in this matter.
None
6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a
Councilmember in the current or preceding election period? Yes No -!. If yes, state which
Councilmember(s): '
Person is dermed as: ~ny individual, /inn, co-partnership, joint venture, association, social dub, fratemaJ organization, corporatioll,
estate, trust, receiver, syndicate, dlis and any odler county, city and country, city, municipality, district or other political subdi,'isioll,
or any other group or combination acting as a unit: '
(NOTE: Attach additional pages as necessary)
......ate: August 5, 1991
(C:\ WP51 \COUNCIL\DISCLOSE. TXT)
I()~" III
~~,,~~~
Sig a ure of contractor/applicant
Shared Housing
Maxine Whittington - Director
Print or type name of contractor japplicant
{Revised: l1/30/90J
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RESOLUTION NO. J t, :3/J 7
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND RESIDENT RELATIONS OF
CALIFORNIA AND AUTHORIZING THE MAYOR TO EXECUTE
SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
servi ces whi ch will benefit low and moderate- income Chul a Vi sta househol ds;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21t
1991, a portion of which was allocated for the Grantee; and,
WHEREASt the City is desirous of having certain services for low and
moderate-income households which staff has determined is el igible for CDBG
fundingt performed by the Granteet and
WHEREASt HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; andt
WHEREAS t Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del i ver the servi ces
requ i red of Grantee with in the time frames here in provi ded all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FINDt DETERMINE ORDERt AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Res i dent Re 1 at ions of Ca 1 Horn i a
dated August 13, 1991 (Document # ) a copy of which is attached hereto
and incorporated hereint the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
Jt) C - /
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
APprzs ~.f~
Bruce M. Boogaard
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
J()~C-:2
-2-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
RESIDENT RELATIONS OF CALIFORNIA
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista ("City") herein, a municipal
corporation of the State of California, and Resident Relations of California,
a non-profit organization ("Grantee"), and is made with reference to the
following facts:
Bf'IIA1~
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual ob1 igations of the
parties as herein expressed, the parties hereto agree as follows:
. 1. Term of Agreement. The term .of this agreement shall be for a
period of one (I) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein. ,
UPC 4765M
IIJG(~j
3. Low and Moderate Income Reauirement. The services to be
performed by Grantee shall be provided primarily to persons of low and -
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and moderate-income, as determined by the most current HUO
Income Limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comoensation and Budget. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for general
operating expenses including office rent and personnel costs. The City shall
compensate Grantee for said services up to a maximum amount not to exceed
$8,000 (EIGHT THOUSAND DOLLARS). An itemized budget for said expenses is in
Exhibit B, attached hereto and incorporated herein.
5. Reimbursement Pavments. Payment of those City appropriated.
funds shall be made to Grantee in quarterly installments following receipt of
the "CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
Cl aim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
-
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assignment. The services of Resident Relations of Cal ifornia
are personal to that organization. The Performance of this agreement may not,
by subagreement, be assigned to any other entity without prior written consent
of the City.
~,>>
WPC 4765H
loc-~i
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of thh agreement. The
City. at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum. the following information for each client
served: income, residency. and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director. or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer thh
agreement on behalf of the City. The Director of Resident Relations of
California, or his/her designated representative. shall represent the Grantee
in all matters pertaining to the services rendered pursuant to the agreement
and shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply
with the appl icable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 .Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments."
11. Other Proaram Reauirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570. Subpart K, with the following exceptions:. a) The
Grantee does not assume environmental responsibil ities described at 24 CFR
570.604; b) The Grantee does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income h on hand
when this agreement expires. or is received after expiration of this
agreement. then said program income shall b~.paid to the City.
. 14. Conditions for Rel iaious Oraanizations. If the Grantee is a
religious entity. affiliated with a religious entity. or sponsor of religious
activities. then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which.prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4765H
loc_!f
15. Drua-free Workolace. The Grantee shall maintain a drug-free -
workplace at all times for the duration of this contract.
16. Lobbving of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee utilizes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-LLL, -Disclosure Form to Report Lobbying,- in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under publ ic 1 iabil ity and property damage insurance policies which
thi s Agreement requi res to be demonstrated in the form of a cert i fi cate of
insurance. Grantee will provide, prior to the commencement of the services
required under this agreement the following certificates of insurance to the
City : a)" Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage"). ~"
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or emp 1 oyee, or others in connect i on wi th the execut i on of the work
covered by this ~greement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. Susoension and Termination. "In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
-"
WPC 4765"
I/)G~"
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived-from CDBG funds.
IN WITNESS WHEREOF, City and Grantee have executed thi s Agreement
this ____ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
A TIEST :
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
Exhibit li st
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit D.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chula Vista Party Disclosure Statement
HUD Income limits (Revised April 17, 1991)
CDBG Expense Reimbursement Clean Form
WPC 4765H
I tJ C:-; '1
~_..,.".,.--"----"'-_..._....._..."'.........._'~
B~ rAGE
-
_c
----
SAN ~lijWIT
(@~ RESIDENT
21/ ~~RELAnONS
FOUNDATION
1011 Can\ino Delli<> South
Suite 20J
San DIego. California 92108
(619) 297-8282
EmlISI!' A
STATEMENT OF WORK:
Resident Relations of Califo~nia will provide residents and
owners/managers of rental property in the Ci ty of Cbula Vista
with counseling and mediation services involving landlord/tenant
\ issues. These services will he provided at no cost 'to ~esidents
of Chula Vista who call 297-8283.
STATEMENT OF SCHEDULE:
Resident Relations of California is open HonCiay th:rough Friday
from 9' a .111. to noon and 1 p.m. to 5 p.m. The offices are closed
holidays and week-ends.
)OG' f(
RJ; 15 '91 13:56 5DAA
P.V6
~XHIBIT 8
RBSIDUt" RBLI.'fIOHS or CALIPOUIA
-
Proposed Budget
JG1y 1, 1991 - JUDe 3', 1992
Pr:ograa Budget
'I'oul
199~-1"2
ChuJ.a Vista
n Sbar:e
1991-1992
JIJCOME
Associate Member Pzog~am
Civil COde Books
Contributions
Gol f Tournament
HIM ~aining Video
Other cosa Requests
Rent Sense P~ogxam SCripts
SDAA Contributions
SOMB Contributions
~ibute Dinne% NET
"l'rade Show
$ 7,289
$ 3,'"''
$ 28, rn"
$ 15,"90
$ 5,"99
, 4,588
$ 1,e'0
$ 1,289
S 26,780
$ 59,"""
$ 39"
Total Income
~--~~~~~~-~-~~~~~~~-----~~~~----~~~~~~~~-~-~~~~~-----
$ 1tl,9BfJ
***************************************************************** ~
BXPEBSB
Accounting $ 1,588 $ fJ
Associate Member Pxog!:aIn $ 31" $ "
Bank Charges $ 84 .$ "
Bookkeeping $ 3,809 $ (IJ
.Da1:a Processing $ 1,890 $ ,
Employee Benefits $ 6,6"" $ 8
EquipmQnt Maintenance $ 1,679 $ ,
Ins\1rance $ 1,51e S "
Miscellaneous .$ 88 $ ..
Newsletter $ 4'0 $ e
Office Suppl lea .$ 2,810 $ I
nl1~q i rI. ~TTr i c." , ?2B Q -
Pilyxol~ ~es $ 8,3" $ 58.
Postage $ 2,118 .$ ,
Printing $ 2,488 .$ rI
Reat: $ ~8,... $1,26.
ltentsense P.r og J: a.ul $ 380 $ 1
1fe1epbooe . 3.9.. , 27.
'travel/Heels $ 1,298 .$ ,
Otl1ities .$ 1,688 .$ II
Wages t .t,... .5,8911
Total Expense
~--"""'-----'-""---"""~""""'---..-~.......--..-._---....-.~...,.........-...................---".................-
$8,0811
$141,413
--.._----==--.~.__..==---_......~.=.-.........==~.........===....
-- ---.
.......,
/oc-,
FAX NO. 6194765310
PtJHIBIT l
THE CITY OF CHCILA t'lSTA P.&rIY DISCLOSURE STATEMI':Nr
StAtCIJ:).ent of disclosure of 4:erlain ownership bUtrcsts, p~t.ns, or eampai8n contrlburiot".s. on an m~aCTS
which will require diJicretionary action on the p:\lt of the City Council. PlannIng Commission. and all other
official bodies. Tbe following information must be disclosed: .
1. llst the names of all persons having a fUlo.'Ulcial interest in the contract, Le.. contractor,
subcontractor. material suppUer.
~*I~~~:"OT
2. If Any person idcntl1kd pr,llsuan: to (1) above is a corporation or ptrtnership. list the names oC an
individuals ownina more chan 10% of tbe shate~ in the COIpOratiotl Dr owning any partnership
interel>"t in the partnership_
~11
3. If any person id~t1tified pUI:$uant to (1) above ls non-profic CJrganization Dr a tr\l$t. list the names
of. any ~rson serving as director or the non.profil organiul.tion or a.s trUstee or beneficiary or
trustor of the Jrust.
\
See a.,tJteLi},p,,L JI.srt)~tlrd 1 n\r~i<ttrs
4. Have you had more than 5250 worth of business ttan.~cted with any member of the City ,~
Boar~mmissionst Committees and Couneil within tbe past twelve months? Yes_
No _ If yes, plea$e indicate person(s):
S. Please identify each and evexyperson, including any agents, employecs, coD.SUlWlIS or ind~pendent
contractors who you ~ assigned to represent you before the Oty in this maUer.
~ rtJ )1 ;!.9.lJ. 1\ c;.., I'l
Wy
6. Have you &t1d/or your officers or agents, in the "ggregate. contn'buted more tban $1,000 to a
Councflmember in the current or ptecedlnlel~ction. period? Yes _ No!::: Ii yes. state whicb
Councnmember(s):
Pf!1'!tM it dcr~d as: ~y iIIdf.iJuCl( Jirm. ~~UJl,JoUl' '""4I'r. ussodlldon. ttKilI/ c1kb, fttJIt!m41 DPFIt&tlllOl", C(Pportll;On,
atclM. tJUrl. rlcalot:!; 1j'tId'JaJl~. diU 41'ld fPJl odter ~1IlY, (ity tmd CUll/illy, city, numklpalily, dlll1'kt M IJIIkl' poUtktll SffbJMsion,
or 11111 other ,oup tIT ctJmbvultiOl'/ tlcdng M tI unll:
(NOTE: Attach additic)tUl plac. as nCCCSW)')
onle:~~/S; 17fJ
~
.-ALU .
. n ture Of cont r/applicant
1ShlJ YO#') 9? .JDhnSDI1). &~~. :LA,..
Print or type name Or~onUQc:t()r/applic:ant
(Reviled: 111)Q~J
.
.
lC\WS'SI\CO'l,'NCL\DlSQ.OSl"..TXi]
J~C "/~
RESOLUTION NO. I (, 3~~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUlA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHUlA VISTA AND EPISCOPAL COMMUNITY SERVICES
(FOR OPTIONS FOR RECOVERY) AND AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services whi ch wi 11 benefit low and moderate- income Chu1 a Vi sta households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chu1a Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-i ncome househo1 ds whi ch staff has determined is e1 igi b1 e for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHUlA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOllOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Episcopal Community Services dated
August 13, 1991 (Document # ) a copy of which is attached hereto and
incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chu1a Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
/lJp-1
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said Ci ty; and sha 11 make a mi nute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
APprzs;, zra
Bruce M. Boogaard
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
IQ!)-~
-2-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
EPISCOPAL COMMUNITY SERVICES
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chula Vista ("City") herein, a municipal
corporation of the State of Cal ifornia, and Episcopal Convnunity Services, a
non-profit organization ("Grantee"), and 1s made with reference to the
following facts:
RfklIA1~
WHEREAS, the City participates in the Convnunity Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chu1a Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obligations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
WPC 4769H
-1-
lOp - ')
3. low and Moderate Income ReQuirement. The services to be
performed by Grantee shall be provided primarily to persons of low and ~
moderate income househo1ds..A minimum of 70% of the persons provided services
sha 11 be of low- and moderate- income, as determi ned by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. ComDensation and Budoet. The Grantee agrees to expend
City-appropriated funds to meet bona fide obl igations incurred for
transportation, including vehicle lease, insurance, and maintenance for
persons/families participating 1n the Options for Recovery Program in Chula
Vista. The City shall compensate Grantee for said services up to a maximum
amount not to exceed $10,350 (TEN THOUSAND, THREE HUNDRED AND FIFTY DOLLARS).
An itemized budget for said expenses is in Exhibit B, attached hereto and
incorporated herein.
5. Reimbursement Payments. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of
the "CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
Claim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
-
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chu1a Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assionment. The services of Episcopal Community Services are
personal to that organization. The Performance of this agreement may not, by
subagreement, be assigned to any other entity without prior written consent of
the City.
-
WPC 4769H
-2-
IOP.,Lj
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum; the following information for each client
served: income, residency, and ethnicity. The records shall al so contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of Episcopal Community
Services, or his/her designated representative, shall represent the Grantee in
all matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments."
11. Other Proaram Reau i rements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibil ities described at 24 CFR
570.604; b) The Grantee does not assume responsibility for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost' Principles for Non-Profit
Organizations.1I The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proqram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Re1 iqious Orqanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, .then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
"PC 4169M
-3-
IPj)-5'
15. Drug-free Workol ace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract. ~
16. Lobbvina of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
coopera t i ve agreement. I f Grantee ut ill zes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public liability and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the commencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage pl us $1,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
-
19. SusDension and Termination. In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability ls due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
-
WPC 4769H
-4-
I~])-(,
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall .transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this _ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
EPISCOPAL COMMUNITY SERVICES
BY: k__ ~
-
Exhibit List
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit D.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chula Vista Party Disclosure Statement
HUD Income Limits (Revised April 17, 1991)
CDBG Expense Reimbursement Clean Form
VPC 4769H
-5-
If) 7/- 7
EXHIBIT A
EXHIBIT A
EPISCOPAL COMMUNITY SERVICES
O~tions For Recoverv
STATEMENT OF WORK
DESCRIPTION
The Options Day Treatment program serves minority, low-income
needy women who are pregnant and post-partum who have an alcohol
or drug problem. Approximately 70' are from the Chula Vista
Area. Part of the currently operating day-treatment program is
to provide transportation services to Head Start, Medical
services, sober/social activities and to self-help meetings. The
funds to be awarded will be used to lease a 7 passenger mini-van,
pay for a portion of the insurance costs of operating the van and
provide for bus tokens for other transportation needs such as
providing the means for some of the women to get to the program.
The program provides services to approximately 20 women a month
and a minimum of 15 children who are three years old or less a
month.
/~ J)- ~
EXH~RJT A
.----
EXHIB:IT B
EP:ISCOPAL COMMUNITY SERVICES
Qptions For Recovery
SCHEDULE
The schedule of services will be from July 1 1991 to June 30,
1992. The transportation activities will occur daily during the
program's hours of operation which are from 8 am to 8 pm.
Weekends will also be incorporated. The program provides 5 hours
of day treatment services along with evening support services
daily.
-."
-
Jp])-,
EXHIBIT C
EPISCOPAL COMMUNITY SERVICES
Options For Recovery
BUDGET
EXHIRIT D
EXHiBIT 8
The funds to be provided will be expended in FY 1991-92 for the
following purposes:
Vehicle lease
.Bus tokens
Insurance (partial payment)
/t/j)-IP
$6,000
3,312
1.038
$10,350
THE CI1Y OF CHULA VISTA PARTY DISCLOSURE STATEMENI' {X.NIBll r~
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
""hieb will require discretionary action on the part of the City Council, Planning Commission, and all other
)fficial bodies. The following information must be disclosed:
L.
List the names of all persons having a financial interest .
subcon etor, material supplier. .
contractor,
If any person identi .pursuant to (1) above is a corpora on or partnership, list the names of all
individuals owning mo'Jhan 10% of the shares in the corporation or owning any partnership
interest in the partnershl . .
SEE ATTACHED LIST
n-profit organization -or a trust, list the names
fit organization or as trustee or beneficiary or
NONE
If any person identified pursuant to
of any person serving as director of t
trustor of the ~rust.
-
Have you had more than $250 worth of
Boards, Commissions, Committees and
No ~ If yes, please indicate person ):
Yes
Please identify each and every perso
contractors who you have assigned
HANK DAVENPOR~B.
WILHEMINA HOOPER
including any agents,
represent you before
ployees, consultants or independent.
City in this matter.
Have you and/or your officer or agents, in the aggregate, contribute more than $1,000 to a
Councilmember in the curren or preceding election' period? Yes -.:-. No X If yes, state which
Councilmember{s ):
. \
,
arpartnership, joint venture..lISSociatiOn, socUz/ dub, fraternal organ' . n, co.~ation,
lY other. ~unty, city and country, city, municipality, district or other politi sub 'vision,
as a umt. . . . . \
~ is defined as: "Any indi..:A.--1 L
Ite, trust, receiver, syndiCQte,~;;
1ny other group or combinatian actin
:>TE: Attach additional pages as n
,....,..
II/P-/I
~.~~-
Signature of contractor/applicant
Glenn Allison, CAO
Print or type name of contractor/applicant
lte: August 1 If, 1991
'\"'<'1\ r"", !"''''f "'.r_. _....- __'-~
RESOLUTION NO. / ~ 3 t!J '1
RESOLUTION OF THE CITY COUNCI L OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND EPISCOPAL COMMUNITY SERVICES
(FOR OTAY COMMUNITY CLINIC) AND AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City part i c i pates in the Commun i ty Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
servi ces which will benefit low and moderate- income Chul a Vi sta househol ds;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG ent it 1 ement and also antic i pates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is el igible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expendi ture of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deli ver the servi ces
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Episcopal Community Services dated
August 13, 1991 (Document # ) a copy of which is attached hereto and
incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby di rect and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
/tJE-'j
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Approved as to form by
Bruc::o~~rT
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
-2-
IOE,.2.
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
EPISCOPAL COMMUNITY SERVICES
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made thi s August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chula Vista ("City") herein, a municipal
corporation of the State of Cal ifornia, and Episcopal Convnunity Services, a
non-profit organization ("Grantee"), and is made with reference to the
following facts:
Bf~lIAJ..~
WHEREAS; the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;'
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a publ ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del her the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obl igations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term .of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the .Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
WPC 4768H
-1-
/&E-3
3. low and Moderate Inc~me ReQuirement. The services to be
performed by Grantee shall. be provided primarily to persons of low and
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and moderate-income, as determined by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comoensation and Budget. The Grantee agrees to expend
City-appropriated funds to meet bona fide obl igations incurred for personnel
costs for the Perinatal Services Coordinator at the Otay Convnunity Clinic.
The City shall compensate Grantee for said services up to a maximum amount not
to exceed $9,000 (NINE THOUsAND DOLLARS). An itemized budget for said
expenses is in Exhibit Bt attached hereto and incorporated herein.
.
5. Reimbursement Payments. Payment of those City appropriated
. funds shall be made to Grantee in monthly installments following receipt of
the wCOBG Expense Reimbursement Claimw form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the wExpense Reimbursement
C1 aim" form shall be 1 imited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. Reoorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/households _receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
Cd) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanlc, ASian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assignment. lhe services of Epi scopal COlllllunity Services are
personal to that organization. The Performance of this agreement may not, by
subagreement, be assigned to any other entity without prior written 'consent of
the City.
WPC 4768H
-2-
/~E"l/
.--
-
-
8. Financial Records and Audits. The Grantee shall maintain all
fi nanci a 1 records for three years fo 11 owi ng the term of thi s agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of 1ts records. Those
records .shall contain, at a minimum, the following information for each c1 ient
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of Episcopal Community
Services, or his/her designated representative, shall represent the Grantee in
all matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
. 10. Uniform Administrative Reauirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments." .
11. Other Proaram Reau i rements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume envi ronmenta 1 respons i bi 1 it i es descri bed at 24 CFR
570.604; b) The Grantee does not assume responsibility for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on 'hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Rel iaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4768..
-3-
/tJ€,,5
15. Drua - free Worko 1 ace. The Grantee shall ma i nta in a drug - free -
workplace at all times for the duration of this contract.
16. Lobbv;na of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the ~xtension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee utilizes any other funds for any of the
aforement i oned purposes, then the Grantee shall complete and submi t Standard
Form-lll, "Disclosure Form to Report lobbying,. in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public liability and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the commencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage pl us $1,000,000 Employers
liability coverage; b) General and Automobile liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit 'or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or" subsequent declaration by the Grantee.
19. Susoension and Termination. . -In accordance with HUD regul ation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
wri t ten not i ce to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
WPC 4768H
-4-
/~;;.,(,
-
-
20. Breach of Contract. The parties reserve the right to pursue .any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any COBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of COBG funds, including
any program income derived from COBG funds.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this _ day of , 1991.
CITY OF CHULA VISTA
BY:
Ti m Nader
Mayor, City of Chula Vista
ATTEST:
CUy Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
EPISCOPAL COMMUNITY SERVICES
By:A_, ~
Exhibit List
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit D.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chula Vista Party Disclosure Statement
HUD Income Limits (Revised April 17, 1991)
COBG Expense Reimbursement Clean Form
WPC 4768H
-5-
10 E - 7
a
E~~3~=~e~~~h~E~~E~~~~YEXHIBIT A
(619) 425-1780
-
EXHIBIT A
Otay Community Clinic
Statement of Work and Schedule
The Otay Community Clinic will continue the Perinatal Services
Program already established and will continue the position
of the Perinatal Services Coordinator.
The clinic will expand the hours that actual medical services
are provided to pregnant and post-partum women from the current
4 hours per week to 8 hours per week effective 8-1-91. The
goal is to increase the number of low-income pregnant women
served from an average of 30 per month during FY 1990-91 to
50 per month in FY 1991-92. The increasing number of low-income
pregnant women served will be monitored and reflected in the
quarterly reports the clinic submits.
~"h
, -- ~
-
DOWNTOWN
952 12th Avenue
San Diego, CA 92101
(619) 232-9331
ENCINITAS
610 Second Street
Encinitas, CA 92024
(619) 632-9393
FALLBROOK
120 ~ Hawthorne Street
Fallbrook, CA 92028
(619) 728-3816
OCEANSIDE
101 Copperwood Way, Suite G
Oceanside, CA 92054
(619) 433-20'72
f
Programs of Episco~ Co~unity Seroices
IPC .., ~
l
~
EXHIBIT B
OTAY COMMUNITY CLINIC
1991-92 BUDGET
REVENUE
MEDI-CAL
MEDICARE
STATE OFP
STATE=HIV
EAPC
COUNTY OF SAN DIEGO
CHDP
CHDP-TR
SERVICE FEES
OFP CO-PAY
PRIVATE INSURANCE
GREE
NALTREXONE
FEDERAL HOMELESS
DONATIONS
CITY OF CHULA VISTA-CDBG
67,000
500
31,800
12,000
6,100
81,000
120,000
9,000
60,000
1,500
400
5,300
12,000
15,000
8,000
9,000
TOTAL
4.H~/j:;nn
EXPENSES
SALARIES
BENEFITS
PROFESSIONAL FEES
FISCAL MANAGEMENT
OFFICE SUPPLIES
HOUSEHOLD SUPPLIES
TELEPHONE
POSTAGE
RENT
UTILITIES
BLDG. MAINT./JANITOR/SECURITY
PRINTING
TRAVEL/MILEAGE
STAFF DEV.
PUBLICATIONS/SUB
DUES/LICENSE FEES
EQUIPMENT/EQUIP. MAINT.
INSURANCE
PHARMACY
LABORATORY
MEDICAL SUPPLIES
MISCELANEOUS
?1*',?nn
41,4nn
~7,c:;.nn
41,Ann
3,000
1,500
5,300
900
29,800
2,800
5,400
100
1,300
800
300
1,100
3,900
8,000
11 ,500
22,000
3,900
100
TOTAL
438,600
Ill&" ,
EXur.i)!1' 8
. rd~~ '1
THE CITY OF CHULA VISTA PARTY DISCLOSURE STATEMENT
f)(l!lR~T ~
Statement of disclosure of certain ownership interests, payments, or campaign contribu . ons, on all matters
",hicb will require discretionaIy action on the part of the Oty Council, Planning Co . sion, and all other
)fficiaI bodies. The following information must be disclosed:
t.
es of all persons having a financial interest in
material supplier. .
. Services
Le., contractor,
If any person identified rsuant to (1) above is a corporatio r partnership, list the names of all
individuals owning more an 10% of the shares in the co oration or owning any partn~rs.hip
interest in the partnership.
If any person identified pursuant to (1)
of any person serving as director of the
trustor of the ~rust.
Glenn S Allison
See Attached List
ove is non- ofit organization or a trust, list the names
rganization or as trustee or beneficiary or
........
Have you had more than $250 worth of bus.
Boards, Commissions, Committees and Coun
No -!. U yes, please indicate person(s):
"
Please identify each and every person, inclu
contractors who you have assigned to rep
M Jean Seraf .
Wendy MIller
g any agents, em oyees, consultants or independent
ent you before the 'ty in this matter.
Have you and/or your officers or a nts, in .the aggregate, contribute more than $1,000 to a
Councilmember in the current or pr ding election- period? Yes ~ No X
Councilmember(s):
IPE- If)
~~~
Signature of contractor/applicant
Glenn S Allison
Print or type name of contractor/applicant
-
~ is defined as: "Any individual, finn, co-p
ue, trust, reui~ syndicate, this and any 0
"1~y odJer group or C{}mbination acting as
hip, joint ~ association, social club, fratenuJl 0T8 .
county, city and country, city, municipality, district or other
"t:
:>TE: Attach additional pages as necessary)
lte: 8/5/91
'\ft'U:,\ ,"'ro., !"I'....' \ .,'~,..., _,..... ..........._
RESOLUTION NO. J~ 3JtJ
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND BOYS AND GIRLS CLUB OF CHULA
VISTA AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT
WHEREAS, the City part i c i pates in the Commun i ty Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG ent it 1 ement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is eligible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Boys and Girls Club of Chula Vista
dated August 13, 1991 (Document # ) a copy of which is attached hereto
and incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
lof ,/
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Approved as to form by
Br"c1:o~'rdr
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
/{}f,;J.
-2-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
BOYS AND GIRLS CLUB OF CHULA VISTA
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista ("City") herein, a municipal
corporation of the State of California, and Boys and Girls Club of Chu1a
Vista, a non-profit organization ("Grantee"), and is made with reference to
the following facts:
B.E'lIA.L~
WHEREAS, the City participates in the Comunity Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chu1a Vista households;.
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chu1a Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obl igations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term .of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties. described in the Statement of Work in Exhibit A; attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
WPC 4778H
IP~.31-
3. low and Moderate Income ReQuirement. The services to be
performed by Grantee shall be provided primarily to persons of low and
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and moderate-income, as determined by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comoensation and Budaet. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for personnel
costs for program staff for the Teen Outreach Program. The City shall
compensate Grantee for said services up to a maximum amount not to exceed
$9,500 (NINE THOUSAND, FIVE HUNDRED DOLLARS). An itemized budget for said
expenses is in Exhibit B, attached hereto and incorporated herein.
5. Reimbursement PaYments. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of.
the .CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
Claim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which incl udes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous -
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/householdsxeceiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assignment. The services of Boys and Girls Club of Chula Vista
are personal to that organization. The Performance of this agreement may not,
by subagreement, be assigned to any other entity without prior written consent
of the City.
WPC 4178H
-2-
I()r-'-I
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8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on-behalf of the City. The Director of Soys and Girls Club of Chula
Vista, or his/her designated representative, shall represent the Grantee in
all matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments."
11. Other Proaram Reauirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the fOllowing exceptions: a) The
Grantee does not assume envi ronmenta 1 respons i bili ties descri bed at 24 CFR
570.604; b) The Grantee does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-I22 "Cost Principles for Non-Profit
Organizations.w The Grantee shall account for use of Slock Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Re1 iaious Organizations. If the Grantee is a
rel igious entity, affil iated with a religious "entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4778M
-3-
11)~-5
15. Orua-free WorkDl ace. The Grantee shall maintain a drug-free .-
workplace at all times for the duration of this contract.
16. Lobbving of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee util izes any other funds for any of the
aforement i oned purposes, then the Grantee shall comp 1 ete and submi t Standard
Form-LLl, "Oisclosure Form to Report Lobbying," in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has.
coverage under public liabil ity and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the commencement of the services
requi red under thi s agreement the fo 11 owi ng cert i fi cates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employer's
liability coverage; b) General and Automobile liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
-
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suU or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. - -In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California. .
-
"PC 4778K
-4-
Illr"/'
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any COBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of COBG funds, including
any program income derived from COBG funds.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this ____ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
BOYS AND GIRLS CLUB OF CHULA VISTA
BY:
~.~~
Exhi bi t li st
Exhibit A. Statement of Work and Schedule
Exhibit B. Budget '
Exhibit C. City of Chula Vista Party Disclosure Statement
Exhibit O. HUD Income Limits (Revised April 17, 1991)
Exhibit E. COBG Expense Reimbursement Clean Form
WPC 4778H
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I()f' -7
EXHIBIT A
STATEMENT OF WORK AND SCHEDULE
The Boys & Girls Club of Chula vista helps build the self-esteem
and self-confidence of young people and helps prepare them for a
responsible and self-sufficient adulthood. This occurs through
activities including homework help/tutoring, substance abuse
prevention, specialized health education programs, fine arts,
social recreation, and individual and team sports. This is aug-
mented by several special interest group clubs and youth devel-
opment programs.
This grant will help fund our new Teen Outreach program. Teen
Outreach is a program designed to build the self-confidence and
self-esteem of teens at risk. The program provides teens with a
place to go of their own which is safe, supervised, and conducts
positive activities.
The Boys & Girls Club has re-designed their facility to provide a
teen room. As well as having access to other club activities,
this room is designed specifically for teens. Activities will
include homework help/tutoring, leadership development, teen
employment training, community service, social recreation, as
well as pertinent teen issues including substance abuse preven-
tion, staying in school, relationships, wtc.
CDBG funds will be used to hire two part time program specialists
to conduct these program activities.
The Teen Room will initially be open Monday - Friday, twenty-five
hours per week.
Teen Outreach will serve 200 unduplicated youth ages 13-18, 50%
of which will be from low-income families.
starting July 1, 1991, equipment will be ordered for the Teen
Room. By August 30th, the room will be set-up and the staff will
be hired. The Teen Room will open on september 1st. From Sep-
tember 1st - June 30th, at least 200 unduplicated teens will be
served. Services will be delivered five days a week, Monday -
Friday.
IIJ~-~
EXPENSES
SalariesjBenefits
Space Costs
Materials & Supplies
Total
INCOME
COBG
United Way
ContributionsjFundraising
TOTAL
BUDGET
~
$9,500
$9,500
IO~-' ~
$ 9,500
8,560
2,425
$20,485
EXHIBIT B
-
OTHER FUNDS
$5,729
4,236
1,020
$10,985
-
-
.
I
;
THE CITY OF CHULA VISTA PAR1Y DISCLOSURE STATEMtNT
!
{)(,HIRIT (~
Statement of disclosure of certain ownership interests, payments, or campaign contbutions, on all matters
which will require discretionary action on the part of the City Council, Planning stommission, and all other
official bodies. The following information must be disclosed: l .
1. having a financial interest in thl contract, i:e., contractor,
j
l
I
i
I'
uant to (1) above is a corporation partnership, list the names of all
, ration or owning any partnership
3. If any person identified pursuant to (1) ab is non-p
of any person serving as director of the non-
trustor of the ~rust. \
-l~ O~etJ h~+:J
If any person identified p
individuals owning more ill
interest in the partnership.
None
'2.
4. Have you had more than $250 worth of busin s transacted any member of the City staff,
Boards, Commissions, Committees and Coun within the past tw e months? Yes
No XX If yes, please indicate person(s):
5.
Please identify each and every person, inclu mg any agents, employees, co
contractors who you have assigned to repr. sent you before the City in this
w S
tants or independent
ter.
6. Have you and/or your officers or a nts, in the aggregate, contributed more than $1,
Councilmember in tbe current or pr eding election period? Yes _ No xx... If yes, state
Councilmember(s ):
Person is defined as: ':Any individual, /inn, co-p hip, joint venture, association, social dub, fratemal organization, corporation,
estate, bUSt, receiver, syndicate, this and any other ounty, city and country, city, municipality, district or other political subdivision,
or any odJer group or combination acting as a un :
(NOTE: Attach additional pages as necessary.
Date: August 6, 1991
[C:\ WP51\COUNOL\DJSCLOSE. TXT)
-z.v~ -->L;ij '^~~ l -
Signature of contractor/applicant
W. Scott Mosher, Executive Director
Boys & Girls Club of ChulaVista
Print or type name of contractor japplicant
[Revised: 11/30/90)
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RESOLUTION NO. 11,:1 / /
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUlA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHUlA VISTA AND COMMUNITY SERVICE CENTER FOR
THE DISABLED AND AUTHORIZING THE MAYOR TO
EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
wi th HUD for the City's annual CDBG ent it 1 ement and also ant i c i pates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chul a Vi sta hel d a publ i c
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is el igible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHUlA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOllOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Community Service Center for the
Disabled dated August 13, 1991 (Document # ) a copy of which is attached
hereto and incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
IPG -/
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Approved as to for.
ILth.
e~~
Chris Salomone
Community Development Director
Bruce M. Boogaard
City Attorney
WPC 4789H/4790H
-2-
I~G .,.,2
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
COMMUNITY SERVICE CENTER FOR THE DISABLED
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of' Chula Vista ("City") herein, a municipal
corporation of the State of California, and Comunity Service Center for the
Disabled, a non-profit organization ("Grantee"), and is made with reference to
the following facts:
Bft.lIA1.~
WHEREAS, the City participates in the Comunity Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-i ncome households, herei nafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deli ver the servi ces
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obl igations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of th is agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit 'A, attached
hereto and incorporated herein.
we 4780H
-1-
IP& -;3
3. Low and Moderate Income Reauirement. The services to be
performed by Grantee shall be provided primarily to persons of low and
moderate income househo1ds.-A minimum of 70% of the persons provided services
sha 11 be of 10w- and moderate- income, as determi ned by the most current HUD
Income Limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. ComDensation and Budaet. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for general
operating expenses for services to Chu1a Vista clients. The City shall
compensate Grantee for said services up to a maximum amount not to exceed
$9,000 (NINE THOUSAND DOLLARS). An itemized budget for said expenses is in
Exhibit B, attached hereto and incorporated herein.
5. Reimbursement Payments. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of
the "CDBG Expense Reimbursement C1aim"form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
C1 aim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. Reports. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous -
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
..-.,
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chu1a Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (B1 ack,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment. The services of Community Service Center for the
Disabled are personal to that organization. The Performance of this agreement
may not, by subagreement, be assigned to any other entity without pri-or
written consent of the City.
-
"PC 4780M
-2-
l~tT "'1
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of Community Service Center for
the Disabled, or his/her designated representative, shall represent the
Grantee in all matters pertaining to the services rendered pursuant to the
agreement and shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUO
regulation 24 CFR 570.502. This HUO regulation requires compliance with
certain sections of 24 CFR Part 85 .Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments..
I!. Other Proaram Reauirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume envi ronmenta 1 res pons i bi 1 it i es descri bed at 24 CFR
570.604; b) The Grantee does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accounting Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 .Cost Principles for Non-Profit
Organizations.. The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from COBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Religious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUO regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
UPC 4780M
-3-
II) G .,.5'
15. Drua-free WorkDl ace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract. ~
16. Lobbvina of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee util izes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-LLL, .Disclosure Form to Report Lobbying,. in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public Habil ity and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the comencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
-
19. SusDension and Termination. In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California. .
.-
we 4180M
-4-
/PG--~
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement. Grantee
shall transfer to the City any CeBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds. including
any program income derived from CDBG funds.
IN WITNESS WHEREOF. City and Grantee have executed this Agreement
this ..!L day of Auqust . 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor. City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
COMMUNITY SERVICE CENTER FOR THE
DISABLED
BY: ~.~ 13r;..;tC&;t;., (Ph. ~.
Exhibit List
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit e.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chula Vista Party Disclosure Statement
Hue Income Limits (Revised April 17. 1991)
CeBG Expense Reimbursement Clean Form
UPC 4780H
-5-
/IJG.. '1
-
EXHIBiT A
osoe
(619) 293-35-
1295 University Ave. San Diego, CA 92103 · TOO 293-77t"
FAX 293-3508
The Community Service
Center for the Disabled
EXHIBIT A
-STATEMENI' OF WORK-
CanmmityService Center for the Disabled (COCO) will increase the
provision of Independent Living Services to nenbers of the Chula Vista
Disabled Camunity by twenty percent (20%) during the tenn of this Block
Grant (July 1, 1991 thru June 30, 1992).
This should increase the total Chula Vista residents served to over 130
people. At least ninety percent (90%) of our clients are classified as low
incane. C9:D Errp10yment Services will continue to be provided in the
California Department of Rehabilitation office in Chula Vista. The hours
of service will be fran 9am to 5pn instead of the previous 9em to lpn. The
Job Club Coordinator who provides this service will be housed in that
office ~y thru Thursday each week.
Service providers specializing in Accessible Housing Referral, Personal
Assistance Service, Benefits Counseling and Ccmm.mity Living Training will
make weekly visitations to Chula Vista to provide rrore convenient service
to Chula Vista residents. All service providers can be contacted by
telephone during the week at our Hillcrest Office.
-"
Supported. VI part. by
"
-
......WlIy/CHAC
~
/PG:' g" Dedicated to Independent Living
-
CSCD
The Community Service
Center for the Disabled
Incare:
Expenditures:
Salaries
Benefits
11)6 .,~
EXHIBIT t
(619) 293-3500
1295 University Ave . San Diego, CA 92103 · TOD 293-7757
FAX 293-3508
EXHIBIT B
- BUIXiET -
Monthly
$750.00
Annually
$9000.00
$633.00
117 . 00
$7596.00
6600.00
$750.00
$9000.00
Supported. in pan. ~
10
unllIadWllll/CHAD
CIn1p8ign
Dedicated to Independent Living
....._-_._.,-,----~--
71lE Cl1Y OF CHULA VISTA PAKlY DISCWSURE STATEMENT {YHIRIT t
-,
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretiomuy action on the part of the City Council, Planning Commission, and all other
official bodies. The following information must be disclosed:
1.
List the names of all persons having a financial interest in
subcontract material supplier.
Cl:ntsr fir tre f)i~'M, 1n:.
contractor,
2. If any person identifie rsuant to (1) above is a corporation 0 artnership, list the names of all
individuals owning more n 10% of the shares in the corp ation or owning any partnership.
interest in the partnership.
NCM:
3.
If any person identified pursuant to (1) a ve is non-pr It organization or a trust, list the names
of any person serving as director of the n -profit 0 anization or as trustee or beneficiary or
trustor of the trust.
Kini:>erly Bartlett Ph.D.
(s,~ crfhrcJ1ad 11$1 )
-
4.
Have you had more than $250 worth of busin
Boards, Commissions, Committees and Coun
No -L If yes, please indicate person(s):
ed with any member of the City staff,
ast twelve months? Yes_
5. Please identify each and every person, inel ing any agents, empl es, consultants or independent
contractors who you have assigned to rep, sent you before the Ci
Kimberl Bartlett Ph.D.
6. Have you and/or your officers or ents, in the aggregate, contributed more an $1,000 to a
Councilmember in the current or p ceding election period? Yes _ No :..x If y
Councilmember(s): .
Person is defined as: "Any individual, Jinn, co- ership, joint venture, association, social club, fraternal organization, corporation,
estate, trust, receiver, syndicate, this and any other county, city and country, city, municipality, district or other political subdivision,
or any other group or combination acting as a unit."
(NOTE: Attach additional pages as necessary)
Date:
AllgJl~1- 1::1, 1991
~':1ftc ~J ~.fj,
Signature of ontractor/applicant
-
IC:\ WP51\COUNCIL\DlSCLOSE. TXT)
IPG-IP
Kimberly Bartlett. Ph.D.
Print or type name of contractor/applicant
. [Revised: 11/30/90]
..y V.eta
Assistant Director
Chicano Federation
610 22nd Street.- work
San Diego CA 92102
236-1228 - work
276-9211 - home
DiaDe Ward
CPA
6540 Lusk Blvd, Ste 259 - work
San Diego CA 92121
558-8840 - work / 558-8965 fax
566-6840 - home
Arnold I'luster
Management Analyst
10449 Westchester Ave - ho..
San Diego CA 92126-3340
553-4723 - work/553-6582 fax
271-1028 - home
-
I certify that the foreqoinq n..e. are true which comprise of CBCD'.
current Board of Directors' .embers.
~fM,~~ t8QA:t;l.M;t; ,(9;,. f).
Kimberly rtlett, Ph~D.
Actinq ZZecutive Director
cjJ 13/q 1
Date
-
-
/d(5--/)..
RESOLUTION NO. ) ~ :J J ;L.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUlA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHUlA VISTA AND SWEETWATER UNION HIGH SCHOOL
DISTRICT AND AUTHORIZING THE MAYOR TO EXECUTE
SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is el igible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requ i res the execut i on of a writ ten agreement sett i ng
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHUlA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOllOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Sweetwater Union High School
District dated August 13, 1991 (Document # ) a copy of which is attached
hereto and incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Counc il does hereby direct and authori ze the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
I~H"I
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said Ci ty; and shall make a mi nute of the passage and adopt i on hereof in
the minutes of the meeting at which the same is passed and adopted.
~~
Approved as to form by
BrU:!;Bo~~aT
City Attorney
Presented by
Chris Salomone
Community Development Director
WPC 4789H/4790H
/11-1";"
-2-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
SWEETWATER UNION HIGH SCHOOL DISTRICT
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT 1 s made thi s August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chula Vista ("City") herein, a municipal
corporation of the State of California, and Sweetwater Union High School
District, a non-profit organization ("Grantee"), and is made with reference to
the following facts:
Bft.lIA1~
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;.
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual COBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a publ ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obl igations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term .of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
heretp and incorporated herein.
"PC 4781"
IPH--:;
-1-
3. low and Moderate Income ReQuirement. The services to be
performed by Grantee shall be provided primarily to persons of low and
moderate income households. A minimum of 70% of the persons provided services
shall be of 10w- and moderate-income, as determined by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Compensat i on and Budget. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for rental
expenses for a portable classroom for the New Chance Daycare Program. The
City shall compensate Grantee for said services up to a maximum amount not to
exceed $4,500 (FOUR THOUSAND, FIVE HUNDRED DOLLARS). An itemized budget for
said expenses is in Exhibit B, attached hereto and incorporated herein.
5. Reimbursement PaYments. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of'
the .CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
Claim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDSG funds during the previous
quarter. In addition, said report shall include the follOWing statistical
data for persons/households served during the previous quarter:
(a) . the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chu1a Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assignment. The services of Sweetwater Union High School
District are personal to that organization. The Performance of this agreement
may not, by subagreement, be assigned to any other entity without prior
written consent of the City.
WPC 4781H
-2-
/~fI"i
-.
-.
-.
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on. behalf of the City. The Director of Sweetwater Union High School
District, or his/her designated representative, shall represent the Grantee in
all matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative ReQuirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUD
regulation 24' CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 .Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments..
11. Other ProQram ReQuirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b) The Grantee does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-I22 .Cost Principles .for Non-Profit
Organizations.. The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived. from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the CUy will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Rel iaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by.the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4781M
/dH,f-3-
15. Drua-free Workpl ace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract. ~
16. lobbvina of Federal Official s. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency. a Member
of Congress, an officer or employee of Congress. or an employee of a Member of
'Congress in connection with the awarding of any Federal contract. the making
of any cooperative agreement. and the extension. continuation. renewal.
amendment. or modification of any Federal contract. grant. loan. or
cooperat i ve agreement. I f Grantee ut il i zes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-lll. .Disclosure Form to Report lobbying.. in accordance with its
instructions.
17. Insurance. Grantee represents that it. and its agents. and
staff employed by it are protected by worker's compensation insurance and has
coverage under publ ic Habil ity and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will prov i de. pri or to the commencement of the serv ices
required under this agreement the following certificates of insurance to the
City: a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured. and which
is primary to any policy which the City may otherwise carry ("primary
coverage"). and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City. its elected and appointed officers and employees, from and
against all claims for damages. liability. cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee. or others in connect i on wi th the execut i on of the work
covered by this Agreement. except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers. or employees.
Grantees indemnification shall include any and all costs, expenses. attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City. its officer.
agents. or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. Susoension and Termination. . In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
.disputes shall be based on the laws of the State of California. .
WPC 4781"
-4-
IPl/.,/,
-
-.
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
.21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds.
.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this ____ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
SWEETWATER UNION HIGH SCHOOL
DISTRICT
BY: 7k ~--
Exhibit list
Exhibit A. Statement of Work and Schedule
Exhibit B. Budget
Exhibit C. City of Chula Vista Party Disclosure Statement
Exhibit O. HUO Income limits (Revised April 17, 1991)
Exhibit E. COBG Expense Reimbursement Clean Form
,J f;.D
t ~,1
".1' s
"PC 4781H
I~H"7-5-
EXHIBIT A
Statement of Work CDBG Funds Sweetwater Union High School District
New Chance/Childcare Component
-
Description
The CDBG funds which we were awarded will be used to
partially pay for the rental costs on one of our two portable
childcare buildings.
The building designated to receive the
benefit of this funding is our toddler/preschool facility.
Eighteen children between the ages of 2 years and 4 years old
receive develcpmentally oriented childcare in this facility
between the hours of 7: 00 a.m. and 2: 30 p.m. Monday-Friday on
a year round basis.
The center is staffed by a licensed pre-
school teacher and teacher aide.
The youngsters enrolled in our preschool facility are the
children of 17-22 year old AFDC (welfare) mothers who have been
randomly assigned to the New Chance demonstration. These clients
-
were referred to us by the Department of Social Services. During
the time the children are with us (up to eighteen months) their
mothers are enrolled in academic and vocational education through
the Sweetwater Union High School District.
In addition, all
mothers complete a mandatory parenting class, taught by the
Sweetwater childcare director.
Our preschool serves as a laboratory model for what is taught
to the young mothers in both the parenting and health (nutrition)
classes.
We provide free breakfast, snack, and lunch for all
children and assist moms in their home menu planning. We also
provide a model of positive ways to discipline young children.
Individual counseling is given to the mothers as needed.
-.
IPH.,f('
The preschool program is developmentally and cognitively
oriented, using many components of the Head Start model. Children
engage in a variety of educational activities on a daily basis,
as well as enjoying free play, both indoors and outdoors.
Sweetwater is proud to provide a safe, secure and happy
environment for these needy children.
Schedule
New Chance is a year round, three year national demonstration
research project. We are currently in our second year. Some
of the children in our childcare facility have been with us for
about one year and others, only a few weeks. We currently have
a short waiting list and are hoping to have space to accommodate
everyone r S needs as our first groups of mothers graduate and
move into the workforce.
Our pre-school capacity is 18 children (as determined by
Communi ty Day Care Licensing regulations) with a staff of one
credentialed teacher and teacher aide. We have a physical plant
which would allow us to expand to 39 children should the need
arise and additional funds become available. At this time our
center is operating at capacity.
Budget
(see att;ached)
I~H"9
SWEETWATER UNION HIGH SCHOOL DISTRICT
DIVISION OF ADULT EDUCATION
EXHlSlr E
CHILDCARE PROGRAM
Line ~ (Foundation)
-
Working Budget Transfers Estimated Pinal Prop.Budge
1990-1991 90-91 1990-1991 1991-92
d.iU.50
00.01
()0.02
iJO.03
"iO.90
- Curri.culum Wrlters
- CIs. Taachers
.. Sub. '~eachers
'II
- Tchrs.Ex.Duty
-Other Cert.Sal.
<lO.01 - lnst.Alde Reg.
,00.02 -'lnst.Aide Sub.
)OlLOl - Clerlcal Reg.
::lO.03 - Clerlcal Ex.Duty
.;00.21 - CuStodlan Reg.
00.90 -Other CldSSlf.
JO.OO - Beneflts
'10.01 - Class.SuPl?lies
.....02 - Postage
"I . 90 - G r n 1. Sup P 11 e 5
: (). 01 - l.:onsul tants
210.00 -Mileage
220.02 - Confel'ence
SOO.04 .. Telephone
~OO.Ol -'Rent~l of Fac.
,0-0. Sl - Admisslon Fees
1S0.00 - Dupli.cated Mat.
762.00 .. Computer Rep.
"63.00 - Maint. Depart.
'71.00 - Olst.Vahlc:le
iuO.09 - OtherAdmln.Exp.
'0 0 . 0 7 - Pes t Co n t 1" 0 1
'.<.01 - Ins:.Equlj)~cn:;
.'HJ.02 - Nonlnst. EqU1p.
~u. OY - t.anc.lscap..ng
*b1ock grant
...
..
4"'^
',"
.11
. 2,000
-.
. . . ',- . t...:," ."
14,400*
.
.
.
5,300
.,
,
'20 000
~7oD
-
/PH.,/(J
. .
THE CITY OF CHULA VISTA PAR1Y DISCLOSURE STATEMENT f){HIRIT (~
-Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
,hicb will require discretionary action on the part of the City Council, Planning Commission, and all other
official bodies. The following information must be disclosed:
1. list the names of all persons baving a financial interest in the contract, i:e., contractor,
subcontractor, material supplier.
SWe.etwa....p.... "Un If'lt'\ \-l i 5 h ~~ ~O"!) \ D is.h'- \ C,.
2. H any person identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals owning more than 10% of (the shares in the corporation or owning any partnership
interest in the partnership. .
-er~
3. H any person identified pursuant to (1) above is non-profit organization or a trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
L;+~ Do..v icl (\J ic..K Aju, lOJV
LD re t\J"2..0 Prn uP ~ i 0 ~ W\ ell,. ~ r'V\' , ,
R u~ C- kr-L P """ fA t"'\
4. Have you had more than $250 worth of business transacted with any member of the City staff,
Boards, Omunissions, Committees and Council within the past twelve months? Yes_
No ~Hyes, please indicate person(s):
5. Please identify each and every person, including any ~gents, employees, consultants or independent
contractors who you have assigned to represent you before the City in this matter.
L-i l"\da.. G. T "''f lo r-
6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a
Councilmember in the current or preceding election period? Yes _ No _ If yes, state which
Councilmember(s): ,
rn",-ybe.- see Q~-el1
Person is defined as: -Any individual, ftnn, C()-partnership, joint venture, association, social club, fraternal organization, corporation,
estate, trust, receiver, syndicate, this and any other county, city and country, city, municipality, district or other political subdivision.,
or any other group or combination acting as a uniC
(NOTE: Attach additional pages as necessary)
.Date: August 9, 1991
[C:\ WP51\COUNOL\DISCLOSE. TXT)
Print or type name of contractor/applicant
It) H. I) [Revised: 11/30/90)
6) Maybe for the purpose of disclosure only. If
employees of
-
the Sweetwater Union High School District, may be considered
"agents" or officers as the term is used on the disclosure form,
they have, to our collective knowledge, given more than $1,000,
in the aggregate, in contributions to Jerry Rindone' s campaign.
However, to my knowledge, there was no coordinated contribution
program by which each of tht~ contributors made contributions,
therefore, any individual who may also be considered an agent
or officer of Sweetwater Union High School District in this
context, and may also have contributed to Mr. Rindone's campaign,
did so as a private citizen without regard to his or her position
or employment in the district.
-
-
J~fI"'l:J.
RESOLUTION NO. / ~ J / .3
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND AIDS FOUNDATION SAN DIEGO AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG ent it 1 ement and also ant i c i pates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is el igible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement; .
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOLLOWS:
SECTION 1. The Ci ty Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with AIDS Foundation San Diego dated
August 13, 1991 (Document # ) a copy of whi ch is attached hereto and
incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
I~[ - /
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
APprzs ~. fzre
Bruce M. Boogaard
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
//lJ,;L
-2-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
AIDS FOUNDATION SAN DIEGO
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made thi s August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista ("City") herein, a municipal
corporation of the State of CaHfornia, and AIDS Foundation San Diego, a
non-profit organization ("Grantee"), and is made with reference to the
following facts:
B.EklIA1~
WHEREAS, the City participates in the Community Development Block
Grant (COBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated COBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
. WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obl igations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of AQreement. The term .of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. ~tatement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
WPC 4782H
l~f-3
-1-
3. low and Moderate Income Reauirement. The services to be
performed by Grantee shall. be provided primarily to persons of low and -
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and moderate-income, as determined by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comoensation and Budget. The Grantee agrees to expend
City-appropriated funds to meet bona fide ob1 igations incurred for general
operating expenses including personnel costs for services to Chula Vista
clients. The City shall compensate Grantee for said services up to a maximum
amount not to exceed $2,750 (TWO THOUSAND, SEVEN HUNDRED FIFTY DOLLARS). An
itemized budget for said expenses is in Exhibit B, attached hereto and
incorporated herein.
5. Reimbursement PaYments. Payment of those City appropriated
funds shall be made to Grantee in monthly in.stallments following receipt of
the "CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
C1 aim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payr.olls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. Reoorts. ThE! Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
.-
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment. The services of AIDS Foundation San Diego are
personal to that organization. The Performance of this agreement may not, by
subagreement, be assigned to any other entity without prior written consent of
the City. .
-
"PC 4782H
I~I-i
-2-
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records. shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on- behalf of the City. The Director of AIDS Foundation San Diego,
or his/her designated representative, shall represent the Grantee in all
matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reouirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments.-
11. Other Proaram Reouirements. The Grantee shall. carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b) The Grantee does not assume responsibi1 ity for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accounting Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations.- The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Re1 igious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
"PC 4782H
I~F.5
-3-
15. Drug - free WorkD 1 ace. The Grantee shall ma i nta in a drug - free
workplace at all times for the duration of this contract.
.16. lobbvinQ of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooper at i ve agreement. I f Grantee ut i 1 i zes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-lll, "Disclosure Form to Report lobbying," in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and.
staff employed by it are protected by worker's compensation i~surance and has
coverage under public liabil ity and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the corrmencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or emp 1 oyee, or others in connect i on wi th the execut i on of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall 'include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. "In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
WPC 4782M
-4-
I~J./,
-
-
-
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for Temedy in instances where contractors
violate or breach contract terms.
. 21. Reversion of Assets. Upon expiration of this agreement. Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds. including
any program income derived from CDBG funds.
IN WITNESS WHEREOF. City and Grantee have executed this Agreement
this ____ day of . 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor. City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
AIDS FOUNDATION SAN DIEGO
BY: ~ ~
Exhibit List
Exhibit A. Statement of Work and Schedule .
Exhibit B. Budget
Exhibit C. City of Chula Vista Party Disclosure Statement
Exhibit D. HUD Income Limits (Revised April 17, 1991)
Exhibit E. CDBG Expense Reimbursement Clean Form
VPC 4782M
1/).7- 7
-5-
SUPPORT
EDUCATE
ADVOCATE
4080 Centre St.
San Diego, CA 92103
(619) 686-5060
FAX (619) 497-5252
rol Eucalyptus Avenue
Vista. CA 92084
(619) 945-<<lOO
(i)
PriaIed OIl RecydecI PIper
EXHIBIT A
ATIACHMENT TO AGREEMENT
ChuIa Vista 1991-92 CDBG Funding for AIDS Foundation San Diego
EXHIBIT A
1. DESCRIPTION
-
Chula Vista CDBG funding shall be applied to the _ AIDS Foundation San
Diego (AFSD) Clinical and Social Services Program as compensation for Case
Management services provided directly to ChuIa Vista residents. These
services are provided at the AFSD offices at 4080 Centre Street, except in
cases where a borne or hospital visitation is required.
Access to these services by Chula Vista residents will be enhanced through
outreach and education. programs provided by AFSD.
Case Management Services. AFSD's Oinical and Social Services Program
provides a variety of ongoing services which are available to ChuIa Vista
individuals and families affected by HIV disease. People with AIDS or ARC
who work with AFSD Case Managers are assisted with the proper and timely
filing of public benefit forms and applications, are provided with a
psychological assessment, legal guidance, and referrals to social services,
housing and health care facilities. Case Managers also provide help with
client's families, counseling services, and referrals to all the other programs
and services provided by AFSD including Truax House, the Food Bank,
Buddy Program, Support Groups, Recreation and Transportation Services.
-
Number or Chula Vista Clients Served. 35 residents of ChuIa Vista benefitted
from AFSD Clinical and Social Services in 1990-91, and we estimate that
more than 50 residents will use these services in 1991-92. As HIV disease
continues to become more prevalent among Latino and African American
populations, AFSD expects to serve an increasing client case load from Chula
Vista. Most of these clients fall below the Federal "low income" status.
AFSD identifies clients through outreach activities, walk-ins, and referrals
from County agencies, medical care providers and other social service
agencies. From the Chula Vista area AFSD will be receiving referrals from
the Episcopal Community Services, Social Security Offices in Chula Vista,
UCSD, and community clinics in other cities.
To supplement these case management services, AFSD has initiated a weekly
Public Benefits Clinic which offers people with HIV disease the opportunity
to be assisted by professionals from a variety of fields of expertise with Public
Benefits procedures and entitlement applications.
-
I~f.g
Community Education and Outreach. Community education and access to these services
and programs are made available through outreach and education programs which include
the Speaker's Bureau, AIDS in the Workplace Programs and street outreach. In addition,
all Cbula Vista residents have access to AFSD English and Spanish-language Information
Hotlines, a service which provides current information on all aspects of mv disease, as well
as counseling and referrals to other services and programs.
2. SCHEDULE
Expected Number of Cbula Vista Oients to Be Served by
AFSD Case Management Services in 1991-92:
50
Because the Cbula Vista CDBG funds cover Case Management Services, the only milestones
that will be applied will be to provide these services to the expected number of clients from
Cbula Vista. Should the number of received clients fall below expectations, AFSD will
access outreach and referral systems to make sure that Cbula Vista clients and local social
and health care providers are maximizing their use of the AFSD case management program.
The number of clients from particular areas of the County vary over periods of time;
therefore, the number of hours deditated byAFSD Case Managers to a residents from
- Cbula Vista will be monitored on an annual average. During 1990-91, AFSD served 35
clients from Cbula Vista which represented approximately 35% of the total AFSD case
load. Although AFSD expects this percentage of the total client case load to increase in
coming years, for the purpose of this funding cycle AFSD will assume 35% for 1991-92.
Three full-time case managers provide a minimum of 120 staff hours per week. At an
average rate of $ 16.50jhour, clients from Cbula Vista receive $90 in AFSD Case
Management services each week or $3,603 per year ($900 per quarter). This does not
include the Director of Oinical and Social Services salary, rent, office equipment, or
administration expenses. Chula Vista CDBGfund will be applied directly to staff salaries
of the Case Managers (see budget).
ID addition to Case Management services, Chula Vista residents will also receive other
services provided by AFSD such as Food Bank, Transportation, Buddy Program, Emergency
Assistance Fund, Support Groups, Recreation Programs and other Educational services.
These services are not covered by the current Cbula Vista CDBG funding.
Other services that will be provided to Cbula Vista residents but are not covered under the
CDBG funding include the Oient Education program, Education and Outreach Programs
and Services, the Information Hotline, and the support groups for individuals and families
affected by mv disease.
I~J -1
[vu~nIT .8
!\rnu~ '
EXHIBIT B: BUDGET
-
ITEM CDBG AFSD TOTAL
Salaries/Benefits 2,750 92,500 95,250
Rent 18,000 18,000
Equipment &, Supplies 6,500 6,500
J\dmini~trative Overhead 10,000 10,000
TOTAL 2,750 127,000 129,750
BUDGET FOR CHULA VISTA SERVICES
ITEM PCf TOTAL CDBG AFSD
SaIaries/Benefits 3.5 3,334 2,750 584
Rent 3.5 630 0 630
Equipment &, Supplies 3.5 228 0 228
Administrative 3.5 350 0 350
TOTAL 4,542 2,750 1,792
-
-
/~I"/p
THE CITY OF CHULA. VISTA PARTY DISCWSURE STATEMENT {'(HIBIl t
-<;tatement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretionary action on the part of the City Council, Planning Commission, and all other
official bodies. The following information must be disclosed:
1. List the names of all persons having a financial interest in the contract, i:e., contractor,
subcontractor, material supplier.
Aids Foundation San Diego
Board of Directors
2. If any person identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals owning more than 10% of the shares in the corporation or owning any partnership
interest in the partnership.
3. If any person identified pursuant to (1) above is non-profit organization or a trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the ~rust.
See Attached List
4. Have you had more than $250 worth of business transacted with any member of the City staff,
Boards, Commissions, Committees and Council within the past twelve months? Yes_
No -t- If yes, please indicate person(s):
5. Please identify each and every person, including any agents, employees, consultants or independent
contractors who you have assigned to represent you before the City in this matter.
AMll wmtJ~
f1x.fl'J1~\J'\.. Q~t~
6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a
Councilmember in the current or preceding election period? Yes _ No K If yes, state which
Councilmember(s ):
Person is defined as: -Any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation,
estate, trust, receiver, syndicate, this and any other county, city and country, city, municipality, district or other political subdivision,
or any other group or combination acting as a unit: .
(NOTE: Attach additional pages as necessary)
'~ate: t l.il q I
IC:\ WP51\COUNOL\DlSCLOSE. TXTJ
IPy /1
~
Sign~ntractor japplicant
~ ~iJS fG~ fQu\d~O"\ ~ D,'l.1C
Print or type name of contractor j applicant
. [R~sed: 11/30/90)
<,.__a~'___~__""'-_"_~_'~_"_"_<_~__'_'_.
RESOLUTION NO. 1&3/'1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND METRO AND AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City part i ci pates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
wi th HUD for the City's annual CDBG ent it 1 ement and also ant i c i pates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is el igible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with METRO dated August 13, 1991
(Document # ) a copy of which is attached hereto and incorporated herein,
the same as though fully set forth herein.
SECTION 2. The City Counc il does hereby direct and authori ze the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
/1).1'-1
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Res'olution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
/& ~.2
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...
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
METRO
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chula Vista (WCity") herein, a municipal
corporation of the State of California, and METRO, a non-profit organization
(wGrantee"), and is made with reference to the following facts:
BItlIAJ..~
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a pub1 ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obligations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
WPC 4783H
/#J:J
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3. Low and Moderate Income Reauirement. The services to be
performed by Grantee shall be provided primarily to persons of low and -.
moderate income households. 'A minimum of 70% of the persons provided services
shall be of 10w- and moderate-income, as determined by the most current HUD
Income Limits for the San Diego SMSA, a CDPY of which is attached hereto and'
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. ComDensat i on and Budaet. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for general
operating expenses including personnel costs for the Good Neighbor Center
South Bay. The City shall compensate Grantee for said services up to a
maximum amount not to exceed $2,000 (TWO THOUSAND DOLLARS). An itemized
budget for said expenses is in Exhibit B, attached hereto and incorporated
herein.
s. Reimbursement Pavrnents. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of
the "CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
C1 aim" form shall be 1 imited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submi tted no 1 ater than 40 days after the 1 ast day of the previ ous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chu1a Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment. The services of METRO are personal to that
organization. The Performance of this agreement may not, by subagreement, be
assigned to any other entity without prior written consent of the City.
WPC 4783H
J~:r: if -2-
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8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City COBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of METRO, or his/her designated
representative, shall represent the Grantee in all matters pertaining to the
services rendered pursuant to the agreement and shall administer this
agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply
with the applicable uni form admini strative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments."
11. Other Proaram Reaui rements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibil ities described at 24 CFR
570.604; b) The Grantee does not assume responsibi1 ity for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations. II The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from COBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Reliaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUO regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions a~d
limitations on the Grantee.
\We 4783"
IpJ= ~
-3-
.'
,
15. Drua-free WorkDlace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract.
16. lobbvina of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee utilizes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public liability and property damage insurance poliCies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the commencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
11 abil i ty coverage; b ) General and Automobil e Li abil i ty coverage to $ 1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general publiC ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connect i on wi th the execut i on of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
\We 478311
-4-
//):r:~
-,
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. '.
.
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
.
. 21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any COBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of COBG funds, including
any program income derived from COBG funds.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this ____ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVEO AS TO FORM BY:
Bruce M. Boogaard
City Attorney
METRO
B~;f~
~~(v.= b/~~
Exhibit Li st
Exhibit A. Statement of Work and Schedule
Exhibit B. Budget
Exhibit C. City of Chula Vista Party Disclosure Statement ".r S-e/tllllEb
Exhibit D. HUD Income Limits (Revised April 17, 1991) '1
Exhibit E. COBG Expense Reimbursement Clean Form ~
"PC 4783"
I~Y:?
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EXHIBIT A
-,
STATEMENT OF WORK AND SCHEDULE
WORK DESCRIPTION
The Good.Neighbor Center South Bay, located near the International
Border at 1120 Nestor Way, San Diego, CA 91953 (P.O. Box 530146,
San Diego, CA 91953), will offer emergency assistance to people
in need without regard to ethnicity/race, nationality, religious
beliefs, gender, age or physical disability.
This assistance will include food, clothing, shelter referral, and
case management services. They will be provided by the Center
Director and a group of trained volunteers.
Services will be offered to a projected case load of 3300 cases
representing 12,500+ persons. It is anticipated that 400 cases
representing '1500+ persons will be from Chula Vista.
.........
SCHEDULE
The Center offers Emergency Assistance Services each week on
Tuesday - Friday from 11 a.m. - 5 p.m.
The Center staff projects that the 3300 cases to receive service
will be, in general, s~rved equally in each quarter of the year
(825/quarter).
~,
!/);J: ~
EXHIBITB
GOOD NEIGHBOR CENTER SOUTH BAY
PROGRAM BUDGET
Expenditures General Funds CDBG Funds Total
Salaries/Benefits $ 14,116 $ 1,227
Rent/Utilities 1,082 93
Supplies/Equipment 230 20
Food Assistance 4,600 400
Insurance 200 -0-
Transportation Costs 240 -0-
Program Services/Dev. 2.565 260
Totals $ 23,033 $ 2.000 $ 25,033
Note:
Much of the food used at the Center plus rent is provided
on an in-kind basis by United Methodist Churches.
/~r~7
. ~
THE ClTYOFCHULA l'1STAPAR1YDISCLOSURESTATEMENT ('(uIBIT. t
Statement of disclosure of certain ownership interests, payments, or camp 'gn contributions, on all matters .-.,
which will require discretionaIy action on the part of the Oty Council, PI 'g Commission, and all other
official bodies, The following information must be disclosed:
1.
2
3.
4.
5.
List the names of all persons having a financial
subcontractor, material supplier.
METRO - a Department of the San Diego
District Church Union
the contract, tee, contractor,
H any perso ' entified pursuant to (1) above is a corpor
individuals 0 more than 10% of the shares in the
interest in the part hip.
N/A
w
r
ion or partnership, list the names of all
rporation or owning any partnership
H any person identified pursuant t
of any person serving as director of
trustor of the trust.
(See Attached)
refit organization or a trust, list the names
rganization or as trustee or beneficiary or
-
Have you had more than $250 worth of busin trans
Boards, Commissions, Committees and Coun ' ;within the
No l H yes, please indicate person(s):
d with any member of the City staff,
t twelve months? Yes
Please identify each and every person, includi
contractors who you have assigned to repre
The Rev, Carroll Parker, Director
Nei hbor Center South Ba
any agents, employees, nsultants or independent
t you before the City in t
6. Have you and/or your. officers or agen in the aggregate, contributed more than $1,000 to a
Councilmember in the current or precede g election period? Yes _ No L If yes, state which
Councilmember(s ):
Person is defined as: -Any individual, finn, co-partnershi joint venture, association, social dub, fraternal organization, corporation,
estate, tnlSt, receiver, syndicate, this and any other coun city and country, city, municipality, district or other political subdMsioll,
or any other group or combination acting as a unit"
(NOTE: Attach additional pages as necessary)
I)ate: ~~~~~~
-
IC:\ WP51\COUNOL\D1SCLOSE. TXT)
/~j:/P
ure of contractor/applicant
~/ltc.5 aJ. ~5#t.6e
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(Revised: 11/30/90)
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RESOLUTION NO.
/~3 Is"
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND YMCA OF METROPOLITAN SAN
DIEGO COUNTY (FOR YMCA FAMILY STRESS CENTER) AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
servi ces whi ch will benefi t low and moderate- income Chul a Vi sta househol ds;
and,
WHEREAS, the City will be entering into a separate funding agreement
wi th HUD for the City's annual CDBG ent it 1 ement and also antic i pates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-i ncome househol ds whi ch staff has determi ned is el igi bl e for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with YMCA of Metropol itan San Diego
County dated August 13, 1991 (Document # ) a copy of which is attached
hereto and incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby di rect and authori ze the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
;01<-1
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
APproz ~~o~
Bruce M. Boogaard
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
-2-
/#1\ -)
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
YMCA OF METROPOLITAN SAN DIEGO COUNTY
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chula Vista ("City") herein, a municipal
corporation of the State of California, and YMCA of Metropolitan San Diego
County, a non-profit organization ("Grantee"), and is made with reference to
the following facts:
R.E~lIA.L~
WHEREAS, the City participates in the ConununUy Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and.
services which will benefit low and moderate-income Chul a Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chu1a Vista held a pub1 ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obligations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term ()f th is agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
WPC 4176M
It) I{ --- J
-1-
3. low and Moderate Income Reauirement. The services to be
performed by Grantee shall ,be provided primarily to persons of low and
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and moderate-income, as determined by the most current HUD
Income Limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comoensation and Budget. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for personnel
costs for Child Abuse Treatment Services staff at the YMCA Family Stress
Center. The- City shall compensate Grantee for said services up to a maximum
amount not to exceed $20,000 (TWENTY THOUSAND DOLLARS). An itemized budget
for said expenses is in Exhibit S, attached hereto and incorporated herein.
5. Reimbursement Pavments. Payment of those City appropriated
funds shall be made to Grantee in quarterly installments following receipt of'
the .CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
Claim" form shall be 1 imited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. Reoorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day ,of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous -
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
-
(a) the total number of persons/households served;
(b) the number of persons/households. receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assignment. The services of YMCA of Metropol itan San Diego
County are personal to that organization. The Performance of this agreement
may not, by subagreement, be assigned to any other entity without prior
written consent of the City.
-
"'PC 4776H
IP 1(' tf
-2-
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at it~ discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records. shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity.' The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on- behalf of the City. The Director of YMCA of Metropolitan San
Diego County, or his/her designated representative, shall represent the
Grantee in all matters pertaining to the services rendered pursuant to the
agreement and shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply'
with the app1 icab1e uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments."
11. Other ProQram Reaui rements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b) The Grantee does not assume responsibi1 ity for initiating the
review process under the provisions of 24 CFR 570.612. .
12. AccountinQ Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. PrOQram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Rel igious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4776H
/PK".5 -3-
15. Drua-free Worko1ace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract.
16. lobbying of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperat i ve agreement. I f Grantee ut i 1 i zes any -other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under pub 1 i c 1 i abi 11 ty and property damage insurance pol i c i es wh i ch
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the commencement .of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage pl us $1 ,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connect i on wi th the execut i on of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such c1 aims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior .or subsequent declaration by the Grantee.
19. Susoension and Termination. In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
WPC 4776H
I#~-'~
-4-
-
-.
.....-..,.,
20. Breach of Contract. The parties reserve the right to'pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
.21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds.
IN WITNESS WHEREOF, City and Grantee have executed thi s Agreement
this _ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
"
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
YMCA OF METROPOLITAN SAN DIEGO
COUNTY
BY:~O~Jb~
Exhibit List
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit D.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chul a Vista Party Disclosure Statement JlfW S~ANAI~!>
HUD Income limits (Revised April 17, 1991).
CDBG Expense Reimbursement Clean Form
.,
.
UPC 4776H
/#1\ ., 7-5-
EXHIBIT A
-
CITY OF CBOLA VIS~A
COMMUNITY DEVELOPMENT BLOCK GRAHT
YMCA Famdly stress Center
STATEMENT OF WORK FOR 1991-92
1. Description
The CDBG funds will be used towards the personnel costs
of staff of the Child Abuse Treatment Services (CATS)
program. CATS staff will provide individual, family and
group counseling services for a minimum of 400 Chula
Vista residents (children and adults) who are dealing
with the issues of child physical, sexual and emotional
abuse. Services will be provided at our main location
of 571 Third Avenue, Chula Vista, 91910, and at
satellite locations in the South Bay area (generally
donated space in public schools or community churches.)
-
2. Schedule Section
Due to the long term nature of treatment for child
sexual abuse, which constitutes approximately eighty
per cent of the total service delivery at Family Stress
Center, there are a number of cases which are carried
over to the next fiscal year. In light of this, it is
anticipated that the number of "new" clients will be
largest in the first quarter. The estimated schedule is
as follows:
Cumulative number of individuals seen by:
End of first quarter: 190
End of second quarter: 260
End of third quarter: 330
End of fourth quarter: 400
3. Budget - See attached.
-
/P,f., r
CITY OF CHULA VISTA
COMMUNITY DEVELOPMENT BLOCK GRANT
YMCA Family Stress Center
Budget For 1991-92
Gross Salary
FICA
Unemployment
Workers' Compensation
Retirement
Medical
$16,870.00
$1,289.00
$45.00
$670.00
$700.00
$426.00
TOTAL:
$20,000.00
IPI( , i
EXHIBIT B1
THE CITY OF CHULA VISTA PARTY DISCWSURE STATEMENT f)(HIRIT (~
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters .-
which will require discretionary action on the part of the Qty Council, Planning Commissio~ and all other
official bodies. The following information must be disclosed:
ontractor,
1.
List the names of all persons having a financial interest in the contract,
subcontractor, material supplier.
YMCA OFFICERS AND DIRECTORS
(see att ched I1st1ng
2.
If any person identified p ant to (1) above is a corporation or partnership,.
individuals owning more tha 10% of the shares in the corporation or 0
interest in the partnersbip.
N/A
· st the names of all
. ng any partnership
3. If any person identified pursuant to (1) ab ye is non.profit org .. tion or a trust, list the names
of any person serving as director of the no -profit organiza'n or as trustee or beneficiary or
trustor of tbe trust.
YMCA 'OFFICERS AND DIRECTORS
(see attached listinq)
6.
Have you and/or your officer
Councilmember in tbe curren
Councilmember(s ):
-
4. Have you bad more tban $250 worth of busines .: 'f acted with any member of the City staff,
Boards, Commissions, Committees and Coun. , . thin Yes
No ~ If yes, please indicate person(s):
5.
'''l..
Please identify eacb and every perso~ fncl ing any agents, e
contractors who you have assigned to resent you before th
ail Edwards
loyees, consultants or independent
City in this matter.
r agents, in the aggregate, contribute more than $1,000 to a
r preceding election period? Yes _ No If yes, state whicb
Person is defmed as: "Any individual,
estate, trust, receiver, syndicate, this
or any other group or combination
co-ptl11nership, joint venture, association, social club, fraternal organizo . n, corporation,
any other county, city and country, city, municipality, district or other political subdivision,
.ng as a unit."
(NOTE: Attach additional pages as necessary)
Date:
August 5, 1991
fl~a~
Signature of contr tor /applicant
-
[C:\ WP51\COUNCIL\DISCLOSE. TXTJ
IPI(-)()
Richard A. Co11ato, President & CEO
Print or type name of contractor/applicant
[Revised: 11/30/90]
YMCA OffICeRS AND D1RtcrORS
" ICSEHT E AllEl.fm
"tJ!dCIIl
Hatrdtd ~
DRD t SIGnor
.\\anagt"i Partner
AI1h.. Andersen Company
IAI1fR I BllRWII
InGlIenls
IR BmOO.I.
YMCA Va Chamnan
PresJdenI
BoWes! CorIlcnbon
ANP/8IJ1lR
YMCA Va CItanDmon
ilrtsIdenI
50uthwestem ~ TV
IIJlBllSS
becu!rve Vice Pres1denl
Oliver McM.1an
DR. CHmHIlI .
CIIamn.l 0I1Ile Board
Chevcrfal & ~
lIRIlY tlIIlRCII1
Atea Va ~
Paa6cBd
VIm R. CIRUZ2I
YMCA Treasurer
Prestdcnl & CEO
San 0Ieg0 5poIts Arena
FDRIa I CIDlID.
~ 5urgean
RIClIARIl " COIl.CJD
Prestdent & CfO
YMCA 01 San ~ County
srm CONNEI
YMCA Board of Governors
Char
Real fslatc InvesImcr.Is
JAMES II. COWlEY
YMCA VICe Chauman
rartner
Lt.'Iam & 'w.kms
WElROlIGII
President & Ger.eral MInaReT
KiiSD Chinnel j9
&WI H. ESTELl
b,dl M3nager
-.'a
.......
RON l FllIlIR
j-'eSI:lrll!
:.Iesa o.>lnbulir~
E:CHAIlD l FREEMAI
;.~:e!
:;- ;.~;~ iladres Basebad o~~
H~RlIY n FRElS
: ~ :':3:e BrOl:er
IJlE 6ABRIRSlI
:':.:::c.t
=.:.< E.-;:r.eenne CDIr.pany
PoB H. 601DSMITII
~'!!:Cer.1 & CfO
~:"1 b:ustnes. Inc
CUfFORD I GRMS
......1.:.:.. 5ecrelarv
:. ~::C'J
.: ~;;:;' G13\'es
UqllEJl L HARRAH
:-:.-:::',":ce i'resldent &
:.~!.;a;er
:- ::: T:!:e insl.ll'lllCe
~ORMAN H1cm
.: -.t: .:':;'1'mlStrabve OtrlCer
~..~ ':::~ County
ROY t HOUTZ
... :e r:es:aenl & Man.,
~"r. . -:trSla!e Bank of CalJrOIl'o,a
MliRRAJ Il HlI1tIID/SllI
.: -1.:-:-1.~ of !he Board
::- c..-:-:J.'3bcI1
M IIYHDMAI
~.~::ern
:- - ~ :'1ecunve Camrndtee
GOnnON II. JOHNS
~7.a
;~:::e & Touche
HUBERT L 00lNBACH
'," :e c.~zuman
..:;:~ j~
J~VES 6. ORa
?'~.:!:'l & Owrmar.
..~:.t.:~
1 ;- G"!.-.t Company
At WlCh
~.~:~!
. :::~.:-.~ ~
::.cr MtGROllY
.::.:, ,-,Iy Man.
: 7, :: 53n Oleao
Rem a Me UDD
. :' '.:e c.'l.1Irman
:.:~:~t
',;. !~~ VOtlIllr.c; I ~ /(., II
RICHARD L MANNING
\ '~e P:.:s;:U! ?~bk Re!abor.s
~.r (;,~o Gas & fiectr"
JOSEPH MARTINEZ
i':es:~e;lt
1/.ar.:r.ez, WOrR &~.
. RICHARllw. MEADS
c.":alllr.an & em
;;".o!.~ & {,leads u.npany
BBUClI. MOORE
fxecubve Pinner
Barney & Barney INI.Il'IIlCe
JOSIAH L mPER
c.~alTll'.an 01 L'1e Board
G:ay. Wry Ames & ~
THOMAS E NOLW
fresJdent
~~ea Homes
OSCAllI'QlA
Y.'.~CA Vice Chatnnan
President
Oscar Mila Insurance
THOMAS PAY1AMT
5uDeIlr.tendetll
.san Diego Urufied Ciy Schools
RAYMOND t. PElIICE
IniematJOr.ai Management Cansulanl
ALANR.PERRf
Y,\1CA AsslstanI5ecreIary
5er.IOI'Pinner
MU5l4. Peeler & GwIl
IlAVJ/) l PHIMOTH
Cha:rman & CfO
Jl'P West
fA/Jl R. PIIUWI
Pastor
hrsI ~ Churcll
JAMES H. RmI
5en10l ViCe PresidenI
(reored)
." 0 Reed & Ccmoany
PAIIU.IIICIfY
'(j',~CA C"lrmaIl or IIle Board
Mar.a;ln~ Par1ner
!\p,', ~G ?eat M.nd Compar,y
flIZA8ETH 4. RIGGS
;;,;c.e oi toe MuIllClOal Court
:1 U,CI1 JudlCiai Dastnd
snmRlOS
P'e5leer.'
filS! Sect,nty Mor~~
DONALD ROON
('.~C^ irr-:-ellia:e Past o.amnan
r~~~'Ctn!
T"~ ~ rcu~~ahon
MARGE ROUlffiI
OIrec!Ol "'D.<o and
Sr.r':DS anu:
ROBERT SCHACr
5e:-.or VIce rreslaenl
~tclJn!y i'ao!:c Nanonal Bank
JAlfES 1 SIIIPSllII
YMCA Va Owrmar.
rre5loen!
Trade 5eMce Cornorabon
HAROLD a STARKlY
5en:or becubve Vice Pre$ldcnl
C=as: Si;,r ~ & i.oan
IlICIIARIl L THOMPSON
PresIdent & ao
Sciar iurilmes. '"'
ROBERT" TJOSVOlD
5enlor Vu Fre5ldenl
8ar~ or ~enca
ROD E. TOWNSEND
Prestdenl
Ta.nser.ci l.JnaliI Mercury
m VASQUEZ
Pte!ldenl
lr.dus!nal Ca!a unk
\.OIilOmlOn
ROBERT WATKINS
Fresldenl
R J. '4;ilkms & Colr.nany
nousw p. U
Mar.ai-.r~ Gentrai Pinner
3)mpnony ioweIs
IAl1BIl ZABLE
YMCA Va. c.'latnran
Presrder.t & CfO
CIiDlC Co.~
PAlU ZICDS
rro!!'oer-l
f:&ar Cc:;;:abon
!\ 00 00 00 00 00 00 00 00 00 00 00
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RESOLUTION NO. /~.3} t,
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND YMCA OF METROPOLITAN SAN
DIEGO COUNTY (FOR SOUTH BAY FAMILY YMCA SUNSHINE
CO.) AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is eligible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requi res the execut i on of a wri tten agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deli ver the servi ces
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOLLOWS:
SECTION 1. The Ci ty Counci 1 does hereby approve the agreement and
Standard Addendum #1 to said agreement with YMCA of Metropol itan San Diego
County dated August 13, 1991 (Document # ) a copy of which is attached
hereto and incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby di rect and authori ze the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
/PL"/
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
jIlL-,)
-2-
APproz ~.fy
Bruce M. Boogaard
City Attorney
II
.
.
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
YMCA OF METROPOLITAN SAN DIEGO COUNTY
IN REGARD TO THE {XPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT 1 s made thi s August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista (WCityW) herein, a municipal
corporation of the State of California, and YMCA of Metropolitan San Diego
County, a non-profit organization (WGranteeW), and is made with reference to
the following facts:
Bf'lIA1~
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chu1a Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual COBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chul a Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desi rous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of COBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement; .
NOW, THEREFORE, in consideration of the mutual obl igations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
"PC 4nSH
IPL ~} -1-
~
."
3. low and Moderate Income Reauirement. The services to be
performed by Grantee shall be provided primarily to persons of low and
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and moderate-income, as determined by the most current HUD
Income Limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served. ~~
4. ComDensatlon and Budaet. The Grantee/~grees to expend
City-appropriated funds to meet bona fide obl igation~.J.~~urred for general
'operating expenses including personnel costs for the YMCA Sunshine Company
Childcare Program. The City shall compensate Grantee for said services up to
a maximum amount not to exceed $15,000 (FIFTEEN THOUSAND DOLLARS). An
itemized budget for said expenses is in Exhibit B, attached hereto and
incorporated herein.
5. Reimbursement PaYments. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of
the "CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
Claim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an -
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
..._IIt"
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment. The services of YMCA of Metropol itan San Diego
County are personal to that organization. The Performance of this agreement
may not, by subagreement, be assigned to any other entity without prior
written consent of the City.
-
WPC 4775M
I~L-'I -2-
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all. expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of YMCA of Metropolitan San
Diego County, or his/her designated representative, shall represent the
Grantee in all matters pertaining to the services rendered pursuant to the
agreement and shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply
with the appl icable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments."
11. Other Proaram Reauirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b) The Grantee does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Reliaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
UPC 4775M
-3-
)/)1,-5
15. Drua-free WorkDl ace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract.
16. Lobbving of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee utll izes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-LLL, .Disclosure Form to Report Lobbying,. in accordance with its
instructions.
17. Insurance. Grantee r~presents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public 1 iabil ity and property damage insurance pol icies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the conrnencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which t~e City may otherwise carry (.primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or emp 1 oyee, or others in connect i on wi th the execut i on of the work
covered by this Agreement, except only for those claims arising from the sole
negligen~e or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any.and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
tn defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
"PC 4715"
-4-
j;t-f,
-
-
-
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds. .
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this ____ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
YMCA OF METROPOLITAN SAN DIEGO
COUNTY
~y: ~jk4-r. ~
/
Exhibit List
Exhibit A. Statement of Work and Schedule
Exhibit B. Budget .
Exhibit C. City of Chula Vista Party Disclosure Stat~ment .
Exhibit D. HUD Income Limits (Revised April 17, 1991) _\~t.
Exhibit E. CDBG Expense Reimbursement Clean Form ~D~ ~r
,. st
"PC 4775H
I/)L .. 7
-5-
South Bay Family YMCA
Chlldcare Program
Statement of Work ElR\B\l B
The Sunshine Company is a state licensed, national YMCA childcare
program offered by the South Bay Family YMCA. The program provides
childcare for children in kindergarten through sJxth grade. No child shall be
discrimlnated against because of race, sex, color, nationality, age, or handicap.
Each child will be treated equally. There will be no physical segregation not any
dlscrlmlnation against any child.
CDBG finds will be used to provide YMCA Sunshine Company Chlldcare to
low income families residing In the community, Funds will be used for supplies
and equipment such as: books, games, sports equipment, first aid supplies, craft
and science projects, nutritional snacks; as well as staff wages, benefits,
insurance, and other necessary operational costs.
Our school age ehildcare sites will operate during the school year on a dally
basis when school is in session. The after school sites; Feaster, Vista Square, &
Harborside; will begin upon school dismissal and continue until 6:00 pm. Our all
day site at Hilltop Elementary School will open at 6:30 am and operate until 6:00
pm.
EXHIBIT A
'"
Revised Budget
for Block Grant Funds
Equipment/Supplies
Vehicles (youth bus)
lease, insurance, gas & maintenance
$11,700
$1,000
$600
$1,600
Salaries/Benefits
Food/Snack
. Training, workshops, conferences
$200
$16,000
Ill- ~
.,_.~~._",,",-~...--~~--.,_.........-_.-
THE CITY OF CHULA JIlSTA PAKIY DISCLOSURE STATEMENT (lHIRIT C
-
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretionary action on the part of the City Council, Planning Commissio~ and all other
official bodies. The following information must be disclosed:
1.
2.
3.
a financial interest in
contractor,
~J\-J:!.t> of M~~
. H any person identified purs
individuals owning more tha
interest in the partnership.
N/A
t to (1) above is a corporation or B. ership, list the names of all
0% of the shares in the corpor Ion or owning any partnership
H any person identified pursuant to (1)
of any person serving as director of the
trustor of the trust.
.. sn: A-ITrtCHEb LIST.
fit organization or a trust, list the names
ganization or as trustee or beneficiary or
-
4. Have you had more than $250 worth of b iness ansacted with any member of the City staff,
Boards, Commissions, Committees and .,. ncll wit .n the past twelve months? Yes_
No ~ If yes, please indicate person( .
5.
6.
.
Please identify each and every perso
contractors who you have assigned
Chris Chase
cluding any agen employees, consultants or independent
represent you befor the Oty in this matter.
Have you and/or your 0
Councilmember in the
Counci1member(s ):
rs or agents, in the aggregate, con .buted more than $1,000 to a
nt or preceding election period? Yes No.1L If yes, state which
Person is defined as: "Any indi .
estate, trust, receiver, syndiCD1e,
or any other group or combin
I
.~ ftnn, co-portnenhip, joint venture, association, social club, frate al otganizotion, corporation,
and any other county, city and country, city, municipality, disbict 0 ther political subdivision,
acting as a unit."
Date:
(NOTE: Attach addition
Augus
ges as necessary)
1991
y AJ~~L;4-
Sign;;lture of contractor/applicant
--
IC:\ WP51\COUNCIL\DISCLOSE. TXl1
/1)[ "'1
Richard A. Collato, President & CEO
Print or type name of contractor/applicant
[Revised: 11/30/90]
South Bay Family YMCA
Board of Management Roster 1991-92
Vince Acosta, Member Dick Kau, Member
CA DepL of Rehabilitation Sells Dirt
Penny Allen, 0Wr Rosemary Lane, Member
Allen & Company Chula Vista Public library
Ken Baumgartner, Member Sandra Mmphy, Vice Chair
McMillin Communities Cox Cable of San Diego
Mickie Beyer, Member Kathy Parker, Vice Chair
Paradise Valley Hospital San Diego Trust & Savings
Don Blind, Member Mike Pradels, Member
Laidlaw Waste Systems, Inc. CreaserlPrice Insurance
Joanne Carson, Member Ken Screeton, Member
McMillin Communities
Art Sellgren, Member
clo Rohr Industries
Dr. John Shockley, M.D., Member
Pat Cavanaugh, Member
The Star News
Dr. Dan Cepin, M.D., Member
Larry Cunningham, Sec- Trea
The Plumbing Store
Chuck Day, Member
Scripps Memorial Hosp. C.V.
Mary Lynn Deddeh, Member
,
Pam Smith, Member
Social Secmity Administration
Patricia Smith, Member
Rohr Industries
Mel Taunt, Member
INFOCON
John Vugrin, Immediate Past Chair
Chula Vista School District
Ric Williams, Member
Pointe Builders
Katy Wright, Member
FJ:I!d'T J:l1ce :Development Company
Chris Chase, Executive Director
South Bay Family YMCA
Susie Conners, Member
SDG&E
Melvin Cowherd, Member
Ge:ri Dillingham, Member
North Island Federal Credit Union
Mike Finch, Vice Cbair
R.C.P. Block
Doug Fuller, Vice Chair
Fuller FordIHonda
Keith Gentry, Member
Rohr Industries
Fred Harder, Member
Paradise Valley Hospital
Carl Harry, Member
Bill Hauf, Member
San Miguel Partners
Barbara Hunsaker, Member
Senator Wadie Deddeh
I/)L -/IJ
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RESOLUTION NO. /~317
.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND YMCA OF METROPOLITAN SAN
DIEGO COUNTY (FOR SOUTH BAY FAMILY YMCA SUMMER
DAY CAMP) AND AUTHORIZING THE MAYOR TO EXECUTE
SAID AGREEMENT
WHEREASt the City participates in the Community Development Block
Grant (CDBG) Programt a principal goal of which is to fund projects and
servi ces whi ch will benefi t low and moderate- income Chul a Vi sta households;
andt
WHEREASt the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; andt
WHEREASt the City Council of the City of Chula Vista held a publ ic
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21 t
1991t a portion of which was allocated for the Grantee; andt
WHEREASt the City is desirous of having certain services for low and
moderate-income households which staff has determined is eligible for CDBG
fundingt performed by the Granteet and
WHEREASt HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS t Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDERt AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with YMCA of Metropol itan San Diego
County dated August 13, 1991 (Document # ) a copy of which is attached
hereto and incorporated hereint the same as though fully set forth herein.
SECTION 2. The City Counc il does hereby direct and authori ze the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
jP/1-' I
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and sha 11 make a mi nute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
~~
APpro4.: ~~Or
Bruce M. Boogaard
City Attorney
Presented by
Chris Salomone
Community Development Director
WPC 4789H/4790H
-2-
1~/1',2
,",
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
YMCA OF METROPOLITAN SAN DIEGO COUNTY
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chula Vista ("City") herein, a municipal
corporation of the State of California, and YMCA of Metropolitan San Diego
County, a non-profit organization ("Grantee"), and is made with reference to
the following facts:
B.EtlIAl~
WHEREAS, the CUy participates in the Convnunity Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chu1a Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Counei 1 of the City of Chul a Vi sta held a publ ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obligations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term -of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the t~rm of this
agreement and according to the Performance Schedule in Exhibit A, attached-
hereto and incorporated herein.
WPC 4774M
I~;f#? -1-
3. Low and Moderate Income Reauirement. The services to be
performed by Grantee shall. be provided primarilY to persons of low and
moderate income households. A mini~um of 70% of the persons provided services
sha 11 be of low- and moderate- income, as determi ned by the most current HUD
Income Limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D).' Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comoensation and Budaet. The Grantee ~e~to expend
City-appropriated funds to meet bona fide obligations incurred for general
operating expenses including personnel costs for the . Family YMCA
SUlIIIler Day tamp. The City shall compensate Grantee for said services up to a
maximum amount not to exceed $5,500 (FIVE THOUSAND, FIVE HUNDRED DOLLARS). An
itemized budget for said expenses is in Exhibit B, attached hereto and
incorporated herein.
5. Reimbursement PaYments. Payment of those City appropriate~
funds shall be made to Grantee in a single installment following receipt of
the .CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. . Expenses itemized on the "Expense Reimbursement
Cl aim" form shall be 1 imited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. Reoorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size. (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment. The services of YMCA of ,Metropol itan. San Diego
County are personal to that organization. The Performance of this agreement
may not, by subagreement, be assigned to any other entity without prior
written consent of the City.
WPC 4774H
1~/1- ~ -2-
-
-
.
-
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
. . served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of YMCA of Metropolitan San
Diego County, or his/her designated representative, shall represent the
Grantee in all matters pertaining to the services rendered pursuant to the
agreement and shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reouirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulatioQ requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments."
11. Other Proaram Reou i rements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibil ities described at 24 CFR
570.604; b) The Grantee does not assume responsibility for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Ci rcul ar A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Rel iaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUn regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
"PC 4774M
/#11- 5
-3-
15. Drua-free WorkDlace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract. ~.
16. lobbvina of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee util izes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-lll, "Disclosure Form to Report lobbying," in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public liabil ity and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the convnencement of the services
required under this agreement the following certificates of insurance to the
City : a} Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b} General and Automobile liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connect i on wi th the execut i on of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
~ircumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
"PC 4174M
IP/}-(,
-4-
-
-
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
. 21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds.
IN WITNESS WHEREOF, City and Grantee have executed th is Agreement
this _ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, .City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
YMCA OF METROPOLITAN SAN DIEGO
COUNTY
~BY: ~~ ;~t;~'4
Exhibit List
Exhibit A. Statement of Work and Schedule
Exhibit B. Budget D
Exhibit C. City of Chula Vista Party Disclosure State~ent ....'
Exhibit D. HUD Income Limits (Revised April 17, 1991) tA
Exhibit E. CDBG Expense Reimbursement Clean Form l'
,10
"PC 4774H
/tJ/1- 7
-5-
South Bay Family YMCA
..Snmmer Day Camp
EXHIBIT A
Statement of Work
EXHIBIT 8
The YMCA Day Camp provides a safe, supportive, stimulating, age
appropriate program for all campers. No child shall be discriminated against
because of race, sex, color, nationality, age, or handicap. Each child will be
treated equally. There will be no physical segregation nor any discrimination
against any child.
Children served will primarily be those who need all day supervision while
parents are working or attending school. Our Day Camp is designed to serve girls
and boys entering kindergarten through 8th grade. We also have a counselor-in-
training program for youths entering 9th through 12th grades which provides
training and develops leadership skills.
CDBG finds will be used to provide Summer Day Camp services Monday
through Friday, 6:30 am to 6:00 pm to low income families residing in the
community. Funds will be used for supplies and equipment such as books,
games, craft supplies, sports equipment, first aid supplies, science project
supplies, and nutritional snacks; as well as field trips, staff wages, benefits, and
insurance, and other necessary operational costs.
Swnmer Day Camp will begin on June 20,1991 and continue through the
entire school break. Camp will end on September 9, 1991. (This covers the entire
summer break in the Chula Vista City School District schedule.)
Revised Budget
for Block Grant Funds
SalarieslBenefits
$1,000
$1,500
$2,000
$1,000
Equipment/Supplies
Field Trips
Vehicles (for field trips)
lease, insurance, gas & maintenance
$5,500
/~11- !'
THE CITY OF CHULA VISTA PAR7Y DISCLOSURE STATEMENT F.XHIRIT t
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretionary action oil the part of the City Council, Planning Commission, and all other
official bodies. The following information must be disclosed:
-,
1. List the names of all persons having a financial interest in the contract, i:e., contractor,
subcontracto m terial supplier.
2. ursuant to (1) above is a corporation or pa irship, list the names of all
individuals owning more an 10% of the shares in the corporatio }br owning any partnership
interest in the partnership. i!'.
N/A
3.
4.
5.
6.
If any person identified pursuant to 1) above is non-profi
of any person serving as director of e non-profit org
trustor of the trust.
-~.
rganization or a trust, list the names .
tion or as trustee or beneficiary or
.-
Have you had more than $250 worth of busi
Boards, Commissions, Committees and Cou
No ~ If yes, please indicate person(s):
transacted with any member of the City staff,
in the past twelve months? Yes_
Please identify each and every person, .
contractors who you have assigned to
Chris Chase
uding any age , employees, consultants or independent
present you befo tbe City in this matter.
Have you and/or your office or agents, in the aggregate, cont
Councilmember in the curre or preceding election period?
Councilmember(s ):
uted more than $1,000 to a
No -2:... If yes, state which
Date:
(NOTE: Attach additional p
August 5,
-.
Person is defined as: ~y individu
estate, tluSt, receiver, syndicate, this
Dr any other group Dr combinatio
nn, co-partnership, joint venture, association, social club, fratema rganizotion, corporation,
d any other county, city and country, city, municipality, district or 0 I political subdivision,
ring as a unit."
.~
Si ature of contractor applicant
{C:\WP51\COUNOL\DISCLOSE.TXTj IR/1-'
Richard A. Collato, President & CEO
Print or type name of contractor/applicant
(Revised: 11/30/90)
South Bay Family YMCA
Board of Management Roster 1991-92
Vmce Acosta, Member
.. CA Dept of Rehabilitation
Penny Allen, Chair
Allen & Company
Ken Baumgartner, Member
McMillin Communities
Mickie Beyer, Member
Paradise Valley Hospital
Don Blind, Member
Laidlaw Waste Systems, Inc.
J~e Carson, Member
Pat Cavanaugh, Member
The Star News
Dr. Dan Cepin, M.D., Member
Dick Kau, Member
Sells Dirt
Rosemary Lane, Member
Chula Vista Public library
Sandra Murphy, Vice Chair
Cox Cable of San Diego
Kathy Parker, Vice Chair
San Diego Trust & Savings
Mike Pradels, Member
CreaserlPrice Insurance
Ken Screeton, Member
McMillin Communities
Art Sellgren, Member
clo Rohr Industries
Dr. John Shockley, M.D., Member
Chris Chase, Executive Director
South Bay Family YMCA
Susie Conners, Member
SDG&E
Melvin Cowherd, Member
Lmy Cunningham, Sec- 'Ii'ea
The Plumbing Store
Chuck Day, Member
Scripps Memorial Hasp. C.V.
Mary Lynn Deddeh, Member
Pam Smith, Member
Social Secmity Administration
Patricia Smith, Member
Rohr Industries
Mel Taunt, Member
INFOCON
John Vugrin, Immediate Past Chair
Chula Vista School District
Ric Williams, Member
Pointe Builders
Katy Wright, Member
F.09~tT ~1ce Development Company
Geri Dillingham, Member
North Island Federal Credit Union
Mike Fmch, Vice Clair
RoC.P. Block
Doug Fuller, Vice Chair
Fuller FordIHonda
Keith Gentry, Member
Rohr Industries
Fred Harder, Member
Paradise Valley Hospital
Carl Harry, Member
Bill Hauf, Member
San Miguel Partners
Barbara Hunsaker, Member
Senator Wadie Deddeh
J~/1'/~
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RESOLUTION NO. 1/,31 r
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND LUTHERAN SOCIAL SERVICES OF
SOUTHERN CALIFORNIA AND AUTHORIZING THE MAYOR TO
EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG ent it 1 ement and also ant i c i pates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is eligible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Lutheran Social Services of
Southern Cal Hornia dated August 13, 1991 (Document # ) a copy of which
is attached hereto and incorporated herein, the same as though fully set forth
herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
10 N' I
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a minute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Approved as to form by
Bruce~o~:r~
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
I~AI-J.
-2-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
LUTHERAN SOCIAL SERVICES OF SOUTHERN CALIFORNIA
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista ("City") herein, a municipal
corporation of the State of California, and Lutheran Social Services of
Southern California, a non-profit organization ("Grantee"), and is made with
reference to the following facts:
B.E.tlIA.L.~
WHEREAS, the City participates in the Conununity Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chu1a Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual COBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chu1a Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUO requires the execution of a written agreement setting
out the terms and obligations for the expenditure of COBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual ob1 igations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of thi s agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
WPC 4771"
/P/V-J -1-
3. Low and Moderate Income Reauirement. The services to be
performed by Grantee shall. be provided primarily to persons of low and
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and moderate-income. as determined by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and
... incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comoensation and Budaet. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for personnel
costs for the Project Hand caseworker and emergency assistance for homeless
persons/families. The City shall compensate Grantee for said services up to a
maximum amount not to exceed $13,000 (THIRTEEN THOUSAND DOLLARS). An itemized
budget for said expenses is in Exhibit B, attached hereto and incorporated
herein.
5. Reimbursement Payments. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of
the "CoBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
Claim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CoBG funds during the previous
quarter. In addition. said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d)
annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
race or ethnicity according to standard categories (81 ack,
Hispanic,Asian/Pacific Islander, Native American, White);
number of female-headed households served.
(e)
{f}
7. Assionment. The services of Lutheran Social Services of
Southern California are personal to that organization. The Performance of
th is agreement may not, by subagreement, be ass i gned to any other ent i ty
without prior written consent of the City.
"PC 4171M
II)N.,1 -2-
-,
-,
-
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a 'complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of Lutheran Social Services of
Southern California, or his/her designated representative, shall represent the
Grantee i n all matters perta in i ng to the servi ces rendered pursuant to the
agreement and shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Requirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments."
11. Other ProQram Requirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations.
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibil ities described at 24 CFR
570.604; b) The Grantee does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612.
12. AccountinQ Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proqram Income. Any program income derived from COBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substanti ally disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Rel i9ioUS Orqanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUO regulations 24 CFR 570.200 (j)
which prohibits disc~imination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4771"
/ ~AI., f -3-
15. Drua-free Worko1 ace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract.
16. lobbving of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperat i ve agreement. I f Grantee ut i 1 i zes any other funds for any of the
aforement i oned purposes, then the Grantee shall complete and submi t Standard
Form-lll, -Disclosure Form to Report lobbyihg,- in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and.
staff employed by it are protected by worker's compensation insurance and has
coverage under public liability and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the convnencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public (.cross-liability coverage"). --
.-
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. Susoension and Termination. ,In accordance with HUD .regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
-
WPC 4711H
/t//1/-~ -4-
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
. 21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds.
IN WITNESS WHEREOF, City and Grantee have executed th is Agreement
this _ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
LUTHERAN SOCIAL SERVICES OF
SOUTHERN CALIFORNIA
BY: J0~ ~.~
Exhi bi t li st
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit D.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chula Vista Party Disclosure Statement ,-0
HUD Income limits (Revised April 17, 1991) ~tl
CDBG Expense Reimbursement Clean Form ~e~
"o(
WPC 4771H
I~AI- 'l -5-
..-
EXHIBIT A
City of Chula Vista
1991-92 Community Development Block Grant
Statement of Work
The staff and volunteers at Project Hand provide basic needs
to individual clients and families lacking the resources to
secure these goods without assistance. "Basic needs" include
shelter, food, infant formula, diapers, clothing, prescriptions,
utilities and rent. Virtually all of our clients fall in the
very low income catagory according HUD guidelines.
The linchpin of our program is casework. All the material
support we provide our clients is given in the context of a ~
casework relationship where we, along with the client/s, develop
a caseplan. Here we assess the problem, set out a plan of action
and define a realistic timeline. A successful caseplan should
result in mare longterm stability and a greater degree of self-
sufficiency for the client.
-
The staff at Project Hand includes one fulltime and one
halftime counselor working at the site and a program director who
divides time between two centers. Approximately ten volunteers
support our work in a variety of ways from screening clients to
maintaining food supplies.
These funds will be used to support our basic emergency
assistance program but especially for the agency's work with the
Interfaith Shelter Network CISN). Project Hand staff provide all
the screening and casework for clients staying in the South Bay
branch of the ISN, as well as support for the volunteer congrega-
tions operating the shelter. This shelter houses approximately
12 guests and is located at a church for a two week period, then
moves on to the next church on a rotational schedule. Each guest
can stay for as long as six weeks. The I.S.N. program was open
for 16 weeks during the winter of 1990-91. This is the only
emergency shelter open in South Bay at this time.
-
/ ~/I/- g/
EXHIBIT A
City of Chula Vista
1991-92 Community Development Block Grant
Schedule
ihe numbers of clients interviewed and served and the services
provided to clients should agsregate as follows.
monthly 9uartet~ I y annually
Interviews 200 600 2,400
Unduplicated clients 450 1,350 5,400
Services provided and numbers of clients
Food 400 1,200 4,800
Shelter 35 105 420
Clothing 50 150 600
Transportation 75 225 900
We provide a range of other resources to clients as needed but on
a less regular basis. These include hygiene items, prescriptions,
infant care items, blankets, and utility bill and rent assistance.
j()A/-'
City of Chula Vista
--
EXHIBIT B
1991 - 92 Community Development Block Grant
Bud~et
Expenses
Salaries and Benefits
one fulltime coordinator and
one prosram director - halftime
one halftime caseworker
Rent and utilities
Equipment and Supplies
telephone
copier - maintenance
printing
office expenses
Other expenses
insut"ance
travel
conferences
storage locker rent
program grant (funds for client services)
administrative fees (10%)
Total
Income
Thrift Shop
National Church Bodies
Local Congresations
Individual gifts
Walkathon
Food for All
MAZON: A Jewish Response to Hunser
County Employees Charitable Orsanization
City of Chula Vista, CDBS
Total
/,f)#--/P
$39,861. SO
. 10,590.00
o
1,200.00
180.00
500.00
500.00
-
276.00
500.00
200.00
85.00
6,000.00
5,989.25
$65,881.75
$16,000.00
5,000.00
11,000.00
5,600.00
8,500.00
2,000.00
3,000.00
1,800.00
13,000.00
.......,
$65,900.00
THE CITY OF CHULA. VISTA PARlY DISCLOSURE STATEMENT fX."IR~T (.:
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretionary action on the part of the City Council, Planning Commission, and all other
official bodies~ The following information must be disclosed:
1. list the names of all persons having a financial interest in the contract, i:e., contractor,
subcontractor, material supplier. .
.' Lu.theJLa.n Soc..i.at SeJtvic.u o~ SoutheJLn
CaLl.~o.mia., Boalld o~ vaec;ColLil
2. If any person identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals o~ more than 10% of the shares in the corporation or owning any partnership
interest in the partnership. .
'Not a.pplicable.
3. If any person identified pursuant to (1) above is non-profit organization or a trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
See a.t:ta.ched
.
4. Have you had more than $250 worth of business transacted with any member of the City staff,
Boards, Commissions, Committees and chuncil within the past twelve months? Yes _ .
No ~If yes, please indicate person(s):
.
5. Please identify each and every person, including any agents, employees, consultants or independent
contractors who you have assigned to represent you before the City in this matter.
Ju.cU.th John..son, VilLec:tolL od EmeILg~nc.y
SelLv.i.c.u
6. Have you and/or your officers or ag~nts, in the aggregate, contributed more than $1,000 to a
Councilmember in the current or preceding election period? Yes _ No...!. If yes, state which
Councilmember(s): .' .
Person is defined as: ':Any individual, finn, co-partnership, joint ~ lISSociation. social dub, fraternal organization, corporation,
~e, trust, naiver, syndicale, this tlIId tlIIY other counO'. dty tlIId countJy, dO'. municipality, district or odJer poliliC41 subdivision,
or llny otller group or CQmbinauon llCting lIS II unil: .
(NOTE: Attach additional pages as necessary)
IQ\WPSl\COUNCIL\DJSa.O~TXI]
/~AI~/I
/)~~~~ ~-;n~~~)
Signature of contractor/a~ .-
V.i.a.ne E. t..UA.6e.n, f'1Le6.i..d.e.nt
Print or type name of.contractor/applicant .
(~: 11/JO/901
./
ate.: AU~u.6t I), 1991
J
Name
Raymond LeBlanc
Nancy Jackson
[Vice Chair]
John Donovan
[Board Secy]
Borgny Baird
Ted Hartman
Melissa Salomon
. ,
Lutheran Social Services of Southern California
-
1991 Board of DirectOIS
Phone
o 213-631-6189
H 213-321-6842
ELCA - Parish Clergy
H 213-519-9440
LCMS - Public Health Nurse
0619-243-4969
H 619-244-9718
ELCA - Business Owner
H 213-427-9622
ELCA - Retired Attorney
H 805-832-3102
o 805-834-1412
[CMS - Parish Clergy
H 818-508-7725
LCMS - Attorney
/##-1)"
Mailing Address ~ Class Pos
19707 S. Central Ave. 1989 1(92) 1
Carson, CA 90746-3195
6417 Via Canada 1989 1(92) 2
R.PalosVerdes, CA 90274
R & R Auto Electric . . 1989 1(92) 3
2402 Industrial Blvd.
Bldg. #E, Suite #8
VictoIVille, CA 92392
-
4221 Chestnut 1989 1(92) 4
Long Beach, CA 90807
6416 Landfair 1989 1(92) 5
Bak~ficld,CA 93309
4370 Troost Ave., #106 1989 II(90) 6
Studio City, CA 91604
.-,
" -. . ...--..-..----,.....-.-..-... ..".... . .-..
;,
-r;wen Bergh
Arthur Tomlinson
[Treasurer]
Patrick Jow
V. V. Motley
Andrew Jensen
[Board Chair]
Gazy Hunstad
Janice Hannon
Don Lazerus
H 714-684-7973
ELCA - Homemaker
o 818-592'()()91
H 805-529-7913
ELCA - Bank Executive
o 818-289-3664
LCMS - Parish Clergy
H 818-355-6950
ELCA - Retired ARCO Executive
o 818-761-6124
H 818-763-4653
ELCA - Parish Clergy
o 619-483-2300
H 619-272-8024
ELCA - Parish Clergy
0213-731-0615
H 213-295-4836
ELCA - Business Owner
o 213-821-8989
H 213-823-4833
LCMS - Business Owner - Real Estate
11J/1/-IJ
3040 Cimarron Road
Riverside, CA 92506
4467 Aspentree Court
Moorpark, CA 93021
840 S. Almansor
Alhambra, CA 91801
2221 Canyon Road
Arcadia, CA 91006
1989 II(90) 7
1989 11(90) 8
1989 II(90) 9
1989 II(90)10
6020 North Radford St. 1989 II(90)11
N.Hollywood,CA 91606
4761 Cass Street 1989 IIl(91)12
San Diego, CA 92109
3749 S. Genesee Street 1989 IlI(91)13
Los Angeles, CA 90016
4500 Via Marina 1989 111(91)14
Marina Del Rey, CA 90292
,~~-,_.........>--,.-.,~".__......~-_.,~,,".,---"~""'.-----
.,
.-.
Ken Eggers 0 805-498-4812
[Ex Carom At Large] H 805-498-6842
ELCA - Parish Clergy
2500 Borchard Boulevard 1989 III(91)16
Newbury Park, CA 91320
Ron Carlson
H 619-456-1390
o 69-456-2265
6584 Avenida Manana 1990 III(91)17
La Jolla, CA 92037
ELCA - Bank President
J. Roger Anderson
o 213-387-8183
H 805-492-4507
1340 S. Bonnie Brae St.
Los Angeles, CA 90006
Ex-Officio
ELCA - Bishop, Southern California (West) Synod
-
Loren T. Kramer
o 714-854-3232
H 619-240-9751
1530 Concordia
Irvine, CA 92715
Ex-Officio
LCMS - President, Pacific Southwest District, LC-MS
Robert Miller o 714-970-2791 23655 Via Del Rio, #B Ex-Officio
H 714-871-7820 Yorba Linda, CA 92686
ELCA - Bishop, Pacifica Synod
Diane Nissen o 213-254-3911 5015 Eagle Rock B1.#204 Ex-Officio
H 619-427-0982 Los Angeles, CA 90041
ELCA - President, Lutheran Social Services of Southern California
Gary Wheeler
o 213-254-3911
H 818-951-3166
SOlS Eagle Rock B1.#204
Los Angeles, CA 90041
Ex-Officio
-,
ELCA - CEO, Lutheran SoCial Services of Southern California
/IIAI-/1
, . '
. _ _,. ...___..4.......... "...-..
RESOLUTION NO. J".:J 1'1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUlA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHUlA VISTA AND ADULT PROTECTIVE SERVICES AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City/s annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is el igible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requi res the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del i ver the servi ces
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHUlA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOllOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Adult Protective Services dated
August 13, 1991 (Document # ) a copy of which is attached hereto and
incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. Thi s Resol ut ion shall take and be in full force and
effect immediately upon the passage and adoption hereof.
J~~-I
. _' ,_ _ ~_~,,_"_~'~~"___"'"'~"~_'_'_k'_.~"'"""_"""__~'""__."'''____,_____,__,~_,_.."..".~"~_'._M...'
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a mi nute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Approved as to form by
~~
iL-Ih.
Chris Salomone
Community Development Director
Bruce M. Boogaard
City Attorney
WPC 4789H/4790H
IP.O-2
-2-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
ADULT PROTECTIVE SERVICES
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chula Vista ("City") herein, a municipal
corporation of the State of California, 'and Adult Protective Services, a
non-profit organization ("Grantee"), and is made with reference to the
following facts:
Bft.lIAL~
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUO for the City's annual COBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a publ ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deHver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obl igations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of AQreement. The term ,of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
.hereto and incorporated herein.
"PC 4767..
IP "p..;J
-1-
___,.,.~~._.___",~~."."----'-_'~"'_"-_W'
3. Low and Moderate Income Reauirement. The services to be
performed by Grantee shall _ be provided primarily to persons of low and -
moderate income households. A minimum of 70% of the persons provided services
shall be of 10w- and moderate-income, as determined by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and'
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comoensation and Budaet. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for
transportation for clients attending the South Bay Adult Health Center. The
City shall compensate Grantee for said services up to a maximum amount not to
exceed $9,000 (NINE THOUSAND DOLLARS). An itemized budget for said expenses
is in Exhibit B, attached hereto and incorporated herein.
5. Reimbursement Pavments. Payment of those City approprhted,
funds shall be made to Grantee in monthly installments following receipt of
the .CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
Claim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. Reoorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
-
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of thf(! persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (B1 ack,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment. The services of Adult Protective Services are
personal to that organization. The Performance of this agreement may not, by
subagreement, be assigned to any other entity without prior written consent of
the City.
-
WPC 4767M
-2-
//),p,lf
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records' shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with Cit1 CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the servi ces rendered pursuant to the agreement and shall admi n i ster th is
agreement on behalf of the City. The Director of Adult Protective Services,
or his/her designated representative, shall represent the Grantee in all
matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative ReQuirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUO
regulation 24 CFR 570.502. This HUO regulation requires compliance with
certain sections of 24 CFR Part 85 .Uniform Administrative. Requirements for
Grants and Cooperative Agreements to State and local Governments."
11. Other ProQram ReQuirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b) The Grantee does not assume responsibility for initiating the
review process under the provisions of 24 CFR 570.612.
12. AccountinQ Procedure. The Grantee. agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. ProQram Income. Any program income derived from COBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substant~ally disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for ReliQious OrQanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4767H
It?..p. .5'
-3-
15. Drua-free WorkDlace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract.
16. lobbYing of Federal Officials. The Grantee shall not use any
funds provided under this agreement to. pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee util izes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-lll, "Disclosure Form to Report lobbying," in accordance with its
instructions.
-
17. Insurance. Grantee represents that it, and its agents, and.
staff employed by it are protected by worker's compensation insurance and has
coverage under public liability and property damage insurance policies which
this Agreement requi res to be demonstrated in the form of a cert i fi cate of
insurance. Grantee will provi de, pri or to the commencement of the servi ces
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any poliCY which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage"). -
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. -In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
-
"PC 476.7"
/t/--r;--r,
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20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy 1n instances where contractors
violate or breach contract terms.
.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
..,'".shal1 transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds.
IN WITNESS WHEREOF, City and Grantee have executed thh Agreement
this _ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
ADULT PROTECTIVE SERVICES
BY: ~f/>lhfl1z1~
Exhibit list
Exhibit A. Statement of Work and Schedule
Exhibit B. Budget
Exhibit C. City of Chula Vista Party Disclosure Statement ~~D
Exhibit D. HUD Income Limits (Revised April 17, 1991) I~~
Exhibit E. CDBG Expense Reimbursement Clean Form { S~
II'
WPC 4767H
IP.p. 7
-5-
EXHIBIT A
EX~U3IT A
Statement of Work and Schedule
South Bay Adult Day Health Center is a Department of Adult Protective Services>>
Inc., a non-profit 501 (C) 3 agency. The Center located in the City of Chu1a Vista
is part of a community based system of long-term care and provides the following
services: medical supervision, nursing>> social work, rehabilitation, nutrition,
recreation, transportation and psychological services. These services are designed
to serve the specialized needs of those at risk of being placed in a nursing home.
City of Chu1a Vista Community Development Block Grant Funds will be used to trans-
port disabled elderly Chu1a Vista residents to the South Bay Adult Day Health Care
Center. The center serves 106 residents at anyone time, 100% are disabled and all
are within the low income guidelines. Eight thousand (8,000) trips at $1.125 per
one way trips will be purchased from Handy trans to transport the disabled resident
back and forth between their home and the center:
Adult Protective Services, Inc. will furnish the City of Chula Vista with quarterly
reports which will contain the following information.
(a) the total number of persons/households served;
(b) the number of persons/households receiving eacy type
of service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low>> moderate>> other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American>> White);
(f) number of female-headed households serve?
Handy trans trip booklets will be purchased at the rate of $2,250 (2,000 one
way trips) quarterly with all of the funds expended by June 30, 1992.
I~.,P-Y'
SOUTH BAY ADULT DAY HEALTH CARE CENTER
EXHIBIT B
~
BUDGETED EXPENSES & REVENUES
FY-89-90 FY-90-91 FY-91-92
PROGRAM REVENUE
Medi-Cal Fees $430,000 450,000 470,531
Veterans Administration 28,424
CDBG - Chula Vista 8,500 8,250 9,000
Participant Fees & Donations 65,000 65,000 44,376
TOTAL PROGRAM REVENUE $503,500 $523,750 $552,331
EXPENSES
Wages & Salaries $290,595 $303,960 $325,452
Payroll Taxes & Fringe 69,500 72,697 80,309
Consulting & Contract 26,000 27,214 26,426
Professional Fees 3,055 3,198 2,070
Purchased Services 6,200 6,490 4,560
Space Costs 31,000 32,448 32,616
Consumable Supplies 9,250 9,682 9,500 -
Leased Equipment 2,100 0 0
Travel & Transportation 32,500 30,268 35,220
Other Costs 33,300 37,293 36,178
TOTAL ALL EXPENSES $503,500 $523,750 $552,331
-
IP-I/- 7
THE CI1Y OF CHULA VISTA PAR1Y DISCLOSURE STATEMENT fX~~IRIT C
..itatement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretionary action on the part of the City Council, Planning Commission, and all other
official bodies. The following information must be disclosed:
1. list the names of all persons having a financial interest in the contract, Le., contractor,
subcontractor, material supplier.
Adult Protective Services, Inc.
Handy trans - City of Chula Vista
2. If any person identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals owniI}g more than 10% of the shares in the corporation or owning any partnership
interest in the partnership.
NA
3. If any person identified pursuant to (1) above is non-profit organization or a trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the ~rust. .
Guy Deeks, President
(s~~ attached list)
4. Have you had more than $250 worth of business transacted with any member of the City staff,
Boards, Commissions, Committees and Council within the past twelve months? Yes
No -.!... If yes, please indicate person(s):
5. Please identify each and every person, including any agents, employees, consultants or independent
contractors who you have assigned to represent you before the City in this matter.
Nancy Hitchcock, Program Manager
Malachy J. Murphy, Executive Director
Ann Day-Bardach, Assistant Administrator .
6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a
Councilmember in the current or preceding election period? Yes _ No --!. If yes, state which
Councilmember(s): .
Person is defmed as: ':Any individual, finn, co-partnership, joint venture, association, social club, fraternal organization, corporation,
estate, trust, receiver, syndicate, dtis and any other county, city and country, city, municipality, district or other political subdi,'isioll,
or any other group or combination acting as Q unit:
frlOTE: Attach additional pages as necessary)
vate: August 8, 1991
?Pl.JA.lJ't~. ~ .
Signature ( contracto 7applicant
IC:\ Wl'51\COUNOL\D1SCLOSE. TXT)
/ IJ, f)-/tJ Malachy J. Murphy'
Print or type name of contractor/applicant
{Revised: 11/3O/9OJ
RESOLUTION NO. I~j 2t.:J
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND SENIOR ADULT SERVICES AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a publ ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is eligible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deli ver the servi ces
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Senior Adult Services dated August
13, 1991 (Document # ) a copy of which is attached hereto and
incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
!IJP"/
,.,",,~,~_~_..,,_~=,~___~."~_'_V~_...~.__...'__~"M~_~""_~___~_~_._.._~~.""'__.'~_~___._
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said Ci ty; and shall make a mi nute of the passage and adoption hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Approved as to form by
Bruc1::oo~~r~
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
-2- ,
JPP-~
-;
\.~:.-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
SENIOR ADULT SERVICES
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is ..ade this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista (WCityW) herein, a municipal
corporation of the State of California, and Senior Adult Se~vices, a
non-profit organization (WGranteeW), and is .ade with reference to the
following fa~ts:
B.E'lIAl~
WHEREAS, the City participates in the Community Development Block
Grant (COBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual COBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving" Fund; and,
WHEREAS, the City Council of the City of Chu1 a Vi sta held a pub1 ic
hearing and allocated COBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those 'certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of COBG funds by the
Grantee; and, "
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein prOVided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE., in consideration of the mutual obligations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall "be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
upe 47728
-'Ii' -"3
-1-
..
3. Low and Moderate Income Reauirement. The services to be
performed by Grantee shall -be provided primarily to persons of low and
moderate income households. A minimum of 70% of the persons provided services
shall be of low- and lDOderate-income, as determined by the .most . current HUO
",..- -,' Income Limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit 0). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. Comnensation and Budaet. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for preparation
and delivery -of _a1s to Chu1a Vista residents. The City shall compensate
Grantee for'said services up to a maximum amount not to exceed $5,250 (FIVE
THOUSAND, TWO HUNDRED fIFTY DOLLARS). An itemized budget for said expenses is
in Exhibit B. attached hereto and incorporated herein.
5. Reimbursement Pavrnents. Payment of those City appropriated.
funds shall be made to Grantee in quarterly installments following receipt of
the .CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) frOlD the Grantee. Expenses itemized on the "Expense Reimbursement
Claim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. Renorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of COBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
,
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate,' other);. .
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment.
to that organization.
subagreement, be assigned
the City.
The services of Senior Adult Services are personal
The Performance of this agreement may' not, by
to any other entity without prior written consent of
UPC 4772M
I~P-'1
-2-
-.
-
-
8. . Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. . The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: incOllle, residency, and ethnicity. The records shall also .contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of Senior Adult Services, or
his/her designated representative, shall represent the Grantee in all matters
pertaining to the services rendered pursuant to the agreement and shall
administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reouirements. The Grantee shall comply
with the appl icable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments."
11. Other Proaram Reou i rements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with' the following exceptions: a) The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b) The Grantee does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612.
. .
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMS Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDSG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Relioious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 ,CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, an~ places other restrictions and
limitations on the Grantee.
WPC 4772M
IIIP.,f
-3-
15. Drua-free WorkDlace. The Grantee shall maintain a drug-free
workplace at all time~ for the duration of this contract.
16. Lobbvina of Federal Officials.' The Grantee shall 'not use any
.......~._..~_.-fundsprovided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, -renewal,
amendment, or ~dification of any Federal contract, grant, loan, or
cooperat i ve agreement. I f Grantee ut i 1 i zes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
form-LlL, .Disclosure Form to Report Lobbying,. in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public liabil ity and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the commencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry (.primary
coverage-), and which treats the employees of the City in the same manner as
members of the general public (-cross-liability coverage-).
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in. connect i on wi th the execut i on of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further,' Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,.
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. . -In accordance with HUD regulation
24 CfR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CfR 85.44. Settlement of any
~isputes shall be based on the laws of the State of California.
VPC (,nZH
-4-
IPP-.(,
-
--
--
;
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any COBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of COBG funds, including
any program income derived from COBG funds.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this ____ day of " 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVEO AS TO FORM BY:
Bruce M. Boogaard
City Attorney
SENIOR ADULT SERVICES
BY: ~~~
Exhibit list
Exhibit A. Statement of Work and Schedule
Exhibit B. Budget . LI)
Exhibit C. City of Chula Vista Party Oisclosure Statement ~.
Exhibit O. HUD Income Limits (Revised April 17, 1991) ~~
Exhibit E. COBG Expense Reimbursement Clean Form ~~
,..4
wpe 4772"
IP?" ?
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-
EXHIBIT A.
Statement of Work & Schedule
1. Description Meals-On-Wheels will deliver two nutri-
tious meals per day, five days (Monday-Friday) per week
to qualified residents of the City of Chula Vista. Deli-
veries of a hot dinner and cold supper are made simulta-
neously, between 11:30 a.m. and 1:30 p.m. Special diets
(low sodium, dietetic, etc.) are provided if required.
2. Schedule Meal delivery program is on a continuous
basis, 12 month a year. Meals are delivered 5 days
(Monday-Friday) a week including legal holidays that fall
on a regular delivery day. Meals-On-Wheels anticipates
delivery of approximately 46,000 meals in 1991 to resi-
dents of the City of Chula Vista.
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-
1~?-1
Schedule
Budget The total Meals-On-Wheels budget
services ~o Chula Vista residents for F.Y.
$271,702, including the $250 grant from the
Vista. Grant funds vill be used exclusively to
and supplies used to deliver meals to residents
Chula Vista.
[xHIBIT B
projected for
1991-1992 is
City of .Chula
purchase food
of the C;ity of
Additional funds are being provided for Cbula Vista from a
county-vide annual fundraising campaign.
/oJ?- 'j
THE crry OF ClIUI..A JIlSTA PARTY DISCLOSURE STATEMENT
(X.HI8IT C
-\
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretiomuy action on the part of the Qty Council, Planning Commission, and all other
official bodies. The fonowing information must be disclosed:
1.
List the names of all
subcontractor, material su
Salvation &r.y - Door of
Scripps Nedical 8Osp. of 1a Vista
Coamunity Bospl~.l of Chula ista
interest in the contract,
Basic Pour Service
contractor,
2. If any person identified pursuant t 1) above is a corporation or partners
individuals owning more than 10% f the shares in the corporation 0
interest in the partnership_
3. If any person identified pursuant to (1) ab ye is non-profit or . tion or a trust, list the names
of any person serving as director of the n -profit orga' ion or as trustee or beneficiary or
trustor of the ~rust. 'i
MODe
.
5. Please identify each and every person, inel anyagen , employees, consultants or independent
contractors who you have assigned to re esent you befo the City in this matter.
Mrs. Quentin Stokes - Ac!v. COIUII. M er'
Mr. Pred Crawford - Ac!v. CoIUII. Me er
lis. Dana Burak - "ployee
-.
11>
4. Have you bad more than $250 worth of business 'ansacted with any member of the City staff,
Boards, CoJlullisslOns, Committees and Council 't' the past twelve months? Yes
No....1- If yes, please indicate person(s):
6.
Have you and/or your officers
Counci1member in the current
Counci1member(s):
agents, in the aggregate, con 'buted more than $1,000 to a
preceding election period? Yes No.!- If yes, state which
organizI:ttion, corporation,
oth~ political subdivision,
Person is defined as: ~ indiIIiduaI.
estate, trust, receiver, syndic4te. this
or any otlJu group or combinlllion
~pa.rtnership, joint wntuI'e, lISSodation, socillJ club, frt1
any other~, d(y and COWIby, city, municipaJiJy, district
g tlS Il unit:
(NOTE: Attach additional pages as nec:eswy)
J)ate: ~~~
6~4<<,..' ~-~ \
Signature of contractor/applicant
~~,/~~ ~/;~
Print or type name of contractor/applicant
fR.-ui~...". 1 1 l"in HV\.'t
-
IC:\WPSl\COUNOL\DlSa.osE.TXT] I~P' II)
RESOLUTION NO. I"JJ..I
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND JOBS FOR YOUTH AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
servi ces whi ch will benefi t low and moderate- income Chu1 a Vi sta households;
and,
WHEREAS, the City will be entering into a separate funding agreement
wi th HUD for the City's annual CDBG ent it 1 ement and also ant i c i pates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chu1a Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-i nCOl11e househol ds whi ch staff has determi ned is e1 i gi b1 e for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deli ver the servi ces
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, .THEREFORE, THE CITY OF THE CITY OF CHULA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with Jobs for Youth dated August 13,
1991 (Document # ) a copy of which is attached hereto and incorporated
herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
I~?-/
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a mi nute of the passage and adopt i on hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Approved as to form by
Bruceif:O~:d r
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
/~?-~
-2-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
. JOBS FOR YOUTH
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista (WCityW) herein, a municipal
corporation of the State of California, and Jobs for Youth, a non-profit
organization (wGranteeW), and is made with reference to the following facts:
B.Et.lIA1~
WHEREAS, the City participates in the Community Development Block
Grant (COBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chu1a Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUO for the City's annual COBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chu1 a Vi sta held a pub1 ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUO requires the execution of a written agreement setting
out the terms and obligations for the expenditure of COBG funds by t~e
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obligations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform thos~
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
UPC 4770H
IP(J" ;1
-1-
3. Low and Moderate Income Reauirement. The services to be
performed by Grantee shall. be provided primarily to persons of low and
moderate income households. A minimum of 7~ of the persons provided services
shall be of low-and moderate-income, as determined by the most current HUD
Income Limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
. 4. ComDensation and Budaet. The Grantee agrees to expend
City-appropriated funds to meet bona fide obltgationsincurred for general
operating expenses, including personnel costs. The City shall compensate
Grantee for-said services up to a maximum amount not to exceed $3,100 (THREE
THOUSAND, ONE HUNDRED DOLLARS). An itemized budget for said expenses is in
Exhibit B, attached hereto and incorporated herein.
5. Reimbursement PaYments. Payment of those City appropriated.
funds shall be made to Grantee in monthly installments following receipt of
the -CDBG Expense Reimbursement Claim- form (a blank copy of which 1s
attached) from the Grantee. Expenses itemized on the -Expense Reimbursement
Cl aim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any antiCipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
. -
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assignment. The services of Jobs for Youth are personal to that
organization. The Performance of this agreement may not, by subagreement, b~
assigned to any other entity without prior written consent of the City.
upe 4nON
l~f-1
-2-
-
-
-
f- 8. Financial Records and Audits. The Grantee shall maintain all
financial records for three 'years following the term of this agreement. The
City, at 1ts discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of 1ts records. Those
records shall contain, at a minimum, the following information for each client
. '.'served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of. all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of Jobs for Youth, or his/her
designated representative, shall represent the Grantee in all matters
pertaining to the services rendered pursuant to the agreement and shall
administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in Hue
regulation 24 CFR 570.502. This Hue regulation requires compliance with
certain sections of 24 CFR Part 85 .Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments..
11. Other Program Reau i rements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptiol1s: a) The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b) The Grantee does not assume responsibility for initiating the
review process under the provisions of 24 CFR 570.612.
-12. Accounting Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 .Cost Principles for Non-Profit
Organizations.. The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Program Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income 15 on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Reliaious Oraanizations. If the Grantee 15 a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUe regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
UPC 4770M
/pt.p.,~
-3-
15. Drua-free Worknlace. The Grantee shall maintain a drug-free -:.
workplace at all tt~s for the duration of this contract.
16. Lobbvina of federal Officials. The Grantee shall not use any
;:-':':~~',:.:-"...funds -p'rovtded under this agreement to pay any person for influencing or
' attempting to influence an officer or employee of any Federal agency, a Member
of Congress. an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or ~iflcation of any Federal contract, grant, loan, or
cooperative agreement. If Grantee utilizes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-lLl, -Disclosure Form to Report lobbying,. in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public liability and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee win provide, prior to the commencement of the services
required under this agreement the follOWing certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City lIay otherwise carry (.primary
coverage.), and which treats the employees of the City in the same manner as
members of the general public (.cross-liability coverage.).
-
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and apPOinted officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole
negl igence or sole willful conduct of the City, its 9fficers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. 'In accordance with HUD regulation
24 eFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award lIay be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California. '
-
upe 4770M
IP~. /,
-4-
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds. .
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this _ day of , 1991.
CITY OF CHUlA VISTA
BY:
T1m Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
JOBS FOR YOUTH ~ .
BY: A-, ~<"fII/L) a...J
Exhibit list
Exhibit A. Statement of Work and Schedule
Exhibit B. Budget
Exhibit C. City of Chula Vista Party Disclosure Statement ~D
Exhibit D. HUD Income limits (Revised April 17, 1991) ~~
Exhibit E. CDBG Expense Reimbursement Clean Form se~
"o(
we 4170K
IPq-7
-5-
EXHIBIT A
EXHIQIT R
Jobs for Youth
statement of Work and Schedule
1. statement of Work
,Jobs for Youth will assist local youth, ages 14-22, to find
temporary employment. We will intake employment opportunities
from local businesses, churches, and households and match them to
youth who are looking for temporary work assignments. We will
also assist the youth to prepare for job interviews. The program
will serve 1,000 youth from low and moderate income households.
2. Schedule for Implementation
Jobs for Youth will operate Monday, Wednesday, and Friday form 10
A.M. to 4 P.M. at Lauderbach Community Center, 333 Oxford st.,
Chu1a vista. during the term of this contract.
Budaet
Salaries/Benefits
Rent/Utilities
Equipment/Supplies
Other EXDenses
$ 2,400.00
285.50
299.50
115.00
Total
$ 3,100.00
II/~~~
THE Cl7Y OF CHULA VISTA PARTY DISCLOSURE STATEMENT
fl.HIRIT C
-.
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretionary action on the part of the City Council, Planning Commission, and all other
official bodies. The following information must be disclosed:
1. List the names of all persons having a financial interest in the contract, i:e., contractor,
subcontrartor, _ material_ sUl?olier. .
Jobs
2. rsuant to (1) above is a corporation or partners , list the names of all
individuals owning more an 10% of the shares in the corporation 0 .... wning any partnership
interest in the partnership. f. .
'i~
) above is non-profit 0 nization or a trust, list the names
e non-profit organi Ion or as trustee or beneficiary or
3.
IT any person identified pursuant to
of any person serving as director of
trustor of the ~rust.
Nora Sears, Director
June Brines, Treasurer
-
4.
Have you had more than $250 worth of busine
Boards, Commissions, Committees and Council
No.-!.... If yes, please indicate person(s):
ansacted with any member of the City staff,
in the past twelve months? Yes
5.
.
Please identify each and every person, includ. any age
contractors who you have assigned to repr ent you befo
. ;,#
employees, consultants or independent
the City in this matter.
6. Have you and/or your officers or ~nts, . in the aggregate, contrio ed more than $1,000 to a
Councilmember in the current or eceding election period? Yes 0 X- If yes, state which
Councilmember(s): 'f - -
tutnership, joint venture, association, social dub, fraternal org. . 'lion, corporation,
er county, city and country, city, municipality, district or other pOlitical subdivision,
a unit."
Person is defined as: ':Any individual, finn,
estate, tIUSt, receiver, syndicate, this and an
or any oOzer group or combination acting
(NOTE: Attach additional pages as
Date: [/9/91
ry)
':4-t1 ,. ~ ~ ~~
Signature of contractor/applicant
Ifora Sears
-
/~q- 9
(C:\ WP51 \COUNCIL \DISCLOSE. TXTJ
Print or type name of contractor/applicant
(Revised: 11/30/90)
RESOLUTION NO. J~ 3 .2.:l.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUlA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHUlA VISTA AND SOUTH BAY COMMUNITY SERVICES
AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG ent it 1 ement and also ant i c i pates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate- income househol ds whi ch staff has determi ned is el igi bl e for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execut i on of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deli ver the servi ces
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHUlA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOllOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with South Bay Community Services dated
August 13, 1991 (Document # ) a copy of which is attached hereto and
incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Counc il does hereby direct and authori ze the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
/1Jf\ ~ /
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of sa i d City; and sha 11 make a mi nute of the passage and adopt i on hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Approved as to form by
~~
Chris Salomone
Community Development Director
;!~ fit.
Bruce M. Boogaard
City Attorney
WPC 4789H/4790H
-2-
IP~-~
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
SOUTH BAY COMMUNITY SERVICES
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista ("City") herein, a municipal
corporation of the State of Ca1 i fornia, and South Bay CORll1unity Services, a
non-profit organization ("Grantee"), and is made with reference to the
following facts:
Bf.'lIA1~
WHEREAS, the City participates in the CORll1unity Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chu1a Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chu1 a Vista held a pub1 ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obligations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
UPC ,roH
//)~..3
-1-
3. low and Moderate Income Reauirement. 'The services to be
performed by Grantee shall be provided primarily to persons of low and -
moderate income households. -A minimum of 70% of the persons provided services
shall be of low- and moderate-income, as determined by the most current HUD
Income limits for the San Diego SMSA, a copy of which is attached hereto and
incorporated herein (Exhibit D). Grantee shall use reasonable means to
determine the income level of each person or family served.
4. ComDensation and Budget. The Grantee agrees to expend
City-appropriated funds to meet bona fide obligations incurred for office rent
at 315 Fourth Avenue. The City shall compensate Grantee for said services up
to a maximum amount not to exceed $20,000 (TWENTY THOUSAND DOllARS). An
itemized budget for said expenses is in Exhibit B, attached hereto and
incorporated herein. .
5. Reimbursement Payments. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of
the .CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
Claim" form shall be limited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
6. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
-
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
7. Assianment. The services of South Bay Community Services are
personal to that organization. The Performance of this agreement may not, by
subagreement, be assigned to any other entity without prior written consent of
the City.
-
UPC 4173H
Id/(-'1
-2-
8. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
9. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City. The Director of South Bay Community
Services, or his/her designated representative, shall represent the Grantee in
all matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
10. Uniform Administrative Reauirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 "Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments."
11. Other Proaram Reau i rements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with' the following exceptions: a) The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b) The Grantee. does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612.
12. Accountina Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
13. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
14. Conditions for Rellaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4173M
/P~...5' -3-
15. Drug - free WorkD 1 ace. The Grantee sha 11 ma 1 nta 1 n a drug - free
workplace at all times for the duration of this contract. ~
16. ~obbYina of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
'Congress 1n connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee util izes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-lll, "Disclosure Form to Report lobbying," in accordance with its
instructions.
17. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under pub1 ic liabil ity and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provi de, pri or to the comencement of the servi ces
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
18. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connection with the execution of the work
covered by this Agreement, except only for those cl~ims arising from the sole
neg 11 gence or sole wi 11 fu 1 conduct of the City, its offi cers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
19. SusDension and Termination. In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
"'PC 4773M
-4-
Itllf- ~
-
-
20. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
21. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this _ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
SOUTH BAY COMMUNITY SERVICES
Exhibit List
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit D.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chula Vista Party Disclosure Statement ~b
HUD Income Limits (Revised April 17, 1991) ~~
CDBG Expense Reimbursement Clean Form ~
"fJ4
~o(
"PC 4773H
-5-
/P<-7
1IfWf-='?f:- .
"..... "...r_"---' ..' .;
.. ~~*7:~~~~~:5:!~:~
-..- -:--. -..:.. ,.... ....
- -'::.:7".-~ ,
~---
EKhibi t A
~:",:;:,":,'!,:scribe the main objectives your organization strives to attain:
~;. ~. The overall p~rpose of South Bay Community Services is to
~,';' linforce the family's role 'in the community and to assist YQuth
.... "to.."".spire .realistically to lives of self-fulfillment.
(;- /
. /
!
--
Main objectives include:
1. Juvenile
risk" youth
system.
Crime Pr'evention - reduction in delinquency among "high
and reduction in recidivism among youth in the justice
2. Prevention of the Exploitation of Children and Youth - this
includes services aimed a child abuse prevention.
3. Improve school performance
truancy.
of youth,l"educe drOp out rate,
4. ,Increase youth employability and youth employment rate
5. Improve family functioning
. -
6. Improve parenting skills
7:
--Reunification of families.
~ . ;. .~~"'t-'::
B. Provide quality services for runaway and~homeles~;youth and their
families ~ncluding, crisis intervention, street outreach, counseling
and shelter. )' ~
-.
. ,-.....
9. Provide qual ity after school care :-program 'for 'young people
.-- .....~..~.,,', -.-:'. '-:-';:---, ";":. .
10. Provide
prevention
intervention
gang prevention/intervention services
educat ion to parent. and teacher ,
services, recreation,and gr~~fi~~~em~val
11. Provide AIDS prevention education to youth.
including: gang
counseling and
.services.
12. Train peer educator/counselors
13. Provide training and experience 'to students and community member
thr'ough volunteer work.
14. Work cooperatively with other agencies local, statewide and
nationally in insuring effective human services.
15. .To provide a quality fee based counseling
area. Cases dealt with include domestic
counseling, individual adult issues and other
problems not addressed by current funding.
clinic for South Bay
violence, marriage
'~ersonal and family
-
)~,f-r
NON-PERSONNEL
Rent
TOTAL CONTRACT
SOUTH BAY COMMUNITY SERVICES, INC.
GENERAL OPERATION
BUDGET
91-92
EXPLANATION
Rent for Office Space
/~{.,
Exhibit B
TOTAL
20,000
20.000
THE CITY OF CHULA VISTA PARTY DISCLOSURE STATEMENT
fX.HIR~T C
~
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
. which will require discretionary action on the part of the City Council, Planning Commission, and 1 other
official bodies. The following information must be disclosed:
Kathr n Lembo
list the names of all
. ng any partnership
1. List the ilames of all persons having a fmancial interest in the contrac~
subcontractor, material supplier. .
. S rvices
2
If any person identified pu t to (1) above is a corporation or partnersh.
individuals owning more than 0% of the shares in the corporation or
interest in the partnership.
3.
If any person identified pursuant to (1) a
of any person serving as director of the
trustor of the ~rust.
ve is non-profit or nization or a trus~ list the names
Ion or as trustee or beneficiary or
(see attached list)
...--.
~.
Have you had more than $250 worth of busine
Boards, Commissions, Committees and Coun .
No ~ If yes, please indicate person(s):
acted with any member of the City staff,
.thin e past twelve months? Yes
).
.
Please identify each and every person, incl
contractors who you have assigned to re
ng any agents, e' loyees, consultants or independent
sent you before tll . City in this matter.
.
t.
Have you and/or your officers
Councilmember in the current 0
Councilmember(s): .
agents, in the aggregate, contribut
receding election period? Yes
mqre than $1,000 to a
A If yes, state which
~ is defmed as: -Any individual, fi "partnership, joint venture, associQtion, social club, frQtemal org .
trace, trust, receiver, syndicQte, this an . ~ other county, city and counby, city, municiPQlity, district or other
r Qny. otller group or combinQtion acting as a unit.-
::\ WP51 \COUNCII.\DISCLOSE.ThI)
/~~/P
-
~OTE:
)ate:
Attach additional pages as necessary)
sf? -'l/
. 7
Print or type name of contractor japplicant
IRc\iscd: 11/30/901
--.
BOARD OF DIRECTORS ROSTER
SOUTH BAY COMMUNITY SERVICES
....
Shirley Ferrill, President
Program Coordinator
Metro, Inc.
2112 14th Street
National City, CA 91950
234-3158 (work)
267-2516 (home)
Ranie Hunter, Secretary'
The Baldwin Company
11995 EI Camino Real, Ste 200
San Diego, CA 92130
259-2900 (work)
Ty Compton
Compton & Associates
299 Landis Ave., Suite 201
Chula Vista, CA 91910
425-6040 (work)
- -.~ - -. .
Joan McMurtry
215 Rogan Road
Chula Vista, CA 91910
426-6521 (home)
Artistry by Design (shop)
1223A Third Avenue
Chula Vista, CA 91911
426-2900
Ray-Etta Morrell
Altrusa Club
116 Palomar Street
Chula Vista, CA 91911
422-3628 (home)
William J. Winters
Chief of Police
Chula Vista Police Dept.
376 Fourth Avenue
Chula Vista, CA 91910
691-5185/5055/5150 (work)
475-5338 (home)
//J~~/I
Reyes Franco, Vice President
Agent, C.V. Police Dept.
453 Smokey Circle
Chula Vista, CA 91910
691-5243 (work)
Charles L. Pugsley, Treasurer
Agent, C.V. Police Dept.
3702 Wild Oats Lane
Bonita, CA 91902
691-5203 (work)
Kathryn Lembo
Executive Director
315 4th Avenue, Suite E
Chula Vista, CA 91910
420-3620 (work)
CharI es 'Moore__
Sales Mgr, Laidlaw Waste Sys.
881 Energy Way
Chula Vista, CA 91911
421-9400 (work)'
Robert R. Sutherland
Sutherland Management Co.
.4394 Bonita Road
Bonita, CA 91902
415-4041
415-5338 (home).
..- .
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0 lI8IHX3
RESOLUTION NO. I (P.3 ~ :1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUlA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHUlA VISTA AND SOUTH BAY COMMUNITY SERVICES
(FOR GRAFFITI ERADICATION) AND AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is eligible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHUlA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOllOWS:
SECTION 1. The City Council does hereby approve the agreement and
Standard Addendum #1 to said agreement with South Bay Community Services dated
August 13, 1991 (Document # ) a copy of which is attached hereto and
incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
J~5.;/
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a mi nute of the passage and adopt i on hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
//)5" ).
-2-
Bruce M. Boogaard
City Attorney
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
SOUTH BAY COMMUNITY SERVICES
IN REGARD TO THE EXPENDITURE OF CITY FUNDS 'APPROPRIATED
THIS AGREEMENT is made this August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chu1a Vista ("City") herein, a municipal
corporation of the State of California, and South Bay Conmunity Services, a
non-profit organization ("Grantee"), and is made with reference to the
following facts:
B.E~lIA~~
WHEREAS, the City participates in the Convnunity Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which wH 1 benefit low and moderate-income Chu1 a Vista households;
and, .
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Council of the City of Chu1a Vista held a public
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual obligations of the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of thi s agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
"PC 4787H
/1).$'" J -1-
3. Compensation. and Budget. The Grantee agrees to expend -
CUy-appropriated funds to meet bona fide obligations incurred for.
neighborhood revitalization activities including graffiti eradication for
Chula Vista businesses and residences. The City shall compensate Grantee for
said services up to a maximum amount not to exceed $43,245 (FORTY-THREE
THOUSAND, TWO HUNDRED FORTY-FIVE DOLLARS). An itemized budget for said
expenses is in Exhibit B, attached hereto and incorporated herein.
4. Reimbursement PaYments. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of
the "CDBG Expense Reimbursement Claim" form (a blank copy of which is
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
C1 aim" form shall be 1 imited to actual expenses incurred during the period
specified on said form, and shall -not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
5. Reports. The Grantee shall provide 'the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of CDBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter: -
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
-
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race or ethnicUy according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
6. Assianment. The services of South Bay Community Services are
personal to that organization. The Performance of this agreement may not, by
subagreement, be assigned to any other entity without prior written consent of
the CUy.
7. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and, ethnicity. The records shall also contain
receipts or other proof of all expenditures made with City CDBG funds.
-.
WPC 4787M
/ If)"s ., '-/ -2-
8. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall administer thi s
agreement on behalf of the City. The Director of South Bay Community
..- Services, or his/her designated representative, shall represent the Grantee in
all matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
9. Uniform Administrative Reouirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUD
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 .Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments..
10. Other Proaram Reouirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a) The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b) The Grantee does not assume responsibil ity for initiating the
review process under the provisions of 24 CFR 570.612.
11. Accounting Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 "Cost Principles for Non-Profit
Organizations." The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
12. Proaram Income. Any program income derived from CDBG funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
-when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
13. Conditions for Re1iaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUD regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
14. Drua-free WorkD1ace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract.
15. Lobbvina of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee-of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
WPC 4787H
I~..>" 5 -3- ·
Congress in connection with the awarding of any Federal contract, the making -
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee utilizes any other funds for any of the
- aforementioned purposes, then the Grantee shall complete and submit Standard
Form-lll, -Disclosure Form to Report lobbying,R in accordance with its
instructions.
16. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under public liability and property damage insurance policies which
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the commencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile liability coverage to $1,000,000
combined single limit which names the City a~ an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverageR), and which treats the employees of-the City in the same manner as
members of the general public (Rcross-liability coverage").
17. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or employee, or others in connection with the execution of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, its officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in' defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prior or subsequent declaration by the Grantee.
-
18. Susnension and Termination. In accordance with HUD regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
19. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
-
\We 4787H
JP.5 -I, -4-
20. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any COBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of COBG funds, including
any program income derived from COBG funds.
IN WITNESS WHEREOF, Ci ty and Grantee have executed th is Agreement
this ____ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVEO AS TO FORM BY:
Bruce M. Boogaard
City Attorney
Exhibit List
Exhibit A.
Exhibit B.
Exhibit C.
Exhibit O.
Exhibit E.
Statement of Work and Schedule
Budget
City of Chula Vista Party Oisclosure Statemen
HUO Income Limits (Revised April 17, 1991) ~"t)
COBG Expense Reimbursement Clean Form ~~p
( "eo
~O
"PC 4787M
I~S ~?
-5-
EXHiBIT A
-
GRAFFITI ERADlCATICN PRCGRAM
STATEMENT 0' WORK AND SCHEDULE
EXHIBIT A
CVBG funds will be utilized for the following project
A neighborhood revitalization project which provides graffiti eradication to
City of Chula Vista businesses and private residences. The program utilizes
youth who are responsible for graffiti and other crimes into work crews.
Over the twelve month period a minimum of 200 sites will be eradicated.
A .inimum of 240 youth will participate in the project.
-,
-
I~.$-r
Exhibit B
SOUTH BAY COMMUNITY SERVICES
GRAFFITI ERADICATION
BUDGET
91-92
PERSONNEL
1 Graffiti Coordinator
1 Admin. Assistant
1 Executive Director
TOTAL SALARIES
\ OF CHARGED PROJECT
100\
5\
6\
FRINGE BENEFITS (Taxes)
FICA - 27,080 x 7.65\
Fringe Benefits (other)
Flex Benefit Package - 200fmth x 12 mths x 1.073
TOTAL FRINGE BENEFITS
TOTAL PERSONNEL
NON PERSONNEL
Equipment/Supplies
Other Expenses
Total Non-personnel
TOTAL CONTRACT
/1).5 -- '1
EXPLANATION
Paint & Sandblasting
Mileage, Insurance, Liability
TOTAL
23 ,180
900
3,000
TI .080
2,071
2.574
4.645
31.725
TOTAL
10 , 000
1,520
n.520
43.245
THEClTYOFCHULA VISTAPAR1YDISCLOSURESTATEMENT {X.HIBIT C
-.
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretiomuy action on the part of the City Council, Planning Commission, and all other
.. .official bodies. Jbe following information must be disclosed:
1. List the names of all persons having a financial interest in the contract, ie., contractor,
subcontractor, material supplier. .
. r ices
If any person identified
individuals owning more
interest in the partnership.
2
uant to (1) above is a corporation or partnership, list J'e names of all
n 10% of the shares in the corporation or ownin ('any partnership
3. If any person identified pursuant to ( above is non-profit organiza . of'll or a trust, list the names
of any person serving as director of tn non-profit organization . as trustee or beneficiary or
trustor of the ~rust.
Kathryn Lembo
-
(see attached list)
4.
Have you had more than $250 worth of busines
Boards, Commissions, Committees and Council wi
No ~ If yes, please indicate person(s):
ed with any member of the City staff,
. e past twelve months? Yes
.
5. Please identify each and every person, including
contractors who you have assigned to represen
6.
Have you and/or your officers or age , in the aggregate, con 'buted ~~ than $1,000 to a
Councilmember in the current or pre ,ding election peri~d? No If yes, state which
Councilmember(s ):
ership, joint venture, association, social club, frate.
coun(y, ci(y and country, ci(y, municipality, district
nit"
organizotion, corporation,
ZeT political subdivision,
Person is defined as: -Any individual, finn, ~
estate, trust, rueiver, syndicote, this and any 0
or OilY other group or combination acting os
Date:
(NOTE: Attach additional pages as Decessary)
~~/
......
/~5-IO
Kathryn Iembo
Print Qr type name of contractor/applicant
[Revised: 11/30/90)
[C:\ WP51\COUNCIL\DISCLOSE.TXT)
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.
RESOLUTION NO.
J~3 .2'1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHUlA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHUlA VISTA AND SOUTH BAY COMMUNITY SERVICES
(FOR COMMUNITY DEVELOPMENT) AND AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, the City participates in the Community Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chula Vista households;
and,
WHEREAS, the City will be entering into a separate funding agreement
with HUD for the City's annual CDBG entitlement and also anticipates program
income from the Housing Rehabilitation RevolvinQ Fund; and,
WHEREAS, the City Council of the City of Chula Vista held a public
heari ng and allocated CDBG ent it 1 ement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having certain services for low and
moderate-income households which staff has determined is eligible for CDBG
funding, performed by the Grantee, and
WHEREAS, HUD requi res the execut i on of a written agreement sett i ng
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experi enced
and staffed in a manner such that they can prepare and del iver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, THE CITY OF THE CITY OF CHUlA VISTA DOES HEREBY
FIND, DETERMINE ORDER, AND RESOLVE AS FOllOWS:
SECTION 1. The Ci ty Counci 1 does hereby approve the agreement and
Standard Addendum #1 to said agreement with South Bay Community Services dated
August 13, 1991 (Document # ) a copy of which is attached hereto and
incorporated herein, the same as though fully set forth herein.
SECTION 2. The City Council does hereby direct and authorize the
Mayor of the City of Chula Vista to execute said contract for and on behalf of
the City of Chula Vista.
SECTION 3. This Resolution shall take and be in full force and
effect immediately upon the passage and adoption hereof.
/~ j-- /
SECTION 4. The City Clerk shall certify to the passage and adoption
of this Resolution; shall enter the same in the book of original Resolutions
of said City; and shall make a mi nute of the passage and adopt i on hereof in
the minutes of the meeting at which the same is passed and adopted.
Presented by
Bruce M. Boogaard
City Attorney
~~
Chris Salomone
Community Development Director
WPC 4789H/4790H
/P':,) -2-
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
SOUTH BAY COMMUNITY SERVICES
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT is made this. August 13, 1991, for the purposes of
reference only, and effective as of the date last executed between the
parties, between the City of Chula Vista (WCityW) herein, a municipal
corporation of the State of Ca1 ifornia, and South Bay Convnunity Services, a
non-profit organization (WGrantee.), and is made with reference to the
following facts:
Bf~lIA1~
WHEREAS, the City participates in the Convnunity Development Block
Grant (CDBG) Program, a principal goal of which is to fund projects and
services which will benefit low and moderate-income Chu1a Vista households;
and,
WHEREAS, the City has entered into a separate funding agreement with
HUD for the City's annual CDBG entitlement and also anticipates program income
from the Housing Rehabilitation Revolving Fund; and,
WHEREAS, the City Counci 1 of the City of Chu1 a Vi sta held a pub1 ic
hearing and allocated CDBG entitlement and program income funds on May 21,
1991, a portion of which was allocated for the Grantee; and,
WHEREAS, the City is desirous of having those certain services for
low and moderate-income households, hereinafter enumerated, performed by the
Grantee, and
WHEREAS, HUD requires the execution of a written agreement setting
out the terms and obligations for the expenditure of CDBG funds by the
Grantee; and,
WHEREAS, Grantee warrants and represents that they are experienced
and staffed in a manner such that they can prepare and deliver the services
required of Grantee within the time frames herein provided all in accordance
with the terms and condition of this Agreement;
NOW, THEREFORE, in consideration of the mutual ob1 igationsof the
parties as herein expressed, the parties hereto agree as follows:
1. Term of Aareement. The term of this agreement shall be for a
period of one (1) year, from July 1, 1991 through June 30, 1992.
2. Statement of Work and Schedule. The Grantee shall perform those
duties described in the Statement of Work in Exhibit A, attached hereto and
incorporated herein. These services shall be provided during the term of this
agreement and according to the Performance Schedule in Exhibit A, attached
hereto and incorporated herein.
WPC 4788H
)~r;.J
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3. ComDensat i on and Budget. The Grantee agrees to expend
City-appropriated funds tQ meet bona fide ob1 igations incurred for
neighborhood revitalization and community economic development activities,
including affordable housing development and preservation. The City shall
compensate Grantee for said services up to a maximum amount not to exceed
$48,000 (FORTY-EIGHT THOUSAND DOLLARS). and no more than 50% (50 PERCENT) of
total amount incurred for said obligations over the term of the contract.
Prior to expenditure of City-appropriated funds exceeding $24,000 (TWENTY-FOUR
THOUSAND DOLLARS), Grantee shall provide evidence of expenditure of an equal
amount of non-City appropriated funds for said obligations and whenever
requested by the City thereafter. An itemized budget for said expenses is in
Exhibit B, attached hereto and incorporated herein.
4. Reimbursement PaYments. Payment of those City appropriated
funds shall be made to Grantee in monthly installments following receipt of
the "COBG Expense Reimbursement Claim" form (a blank copy of which is.
attached) from the Grantee. Expenses itemized on the "Expense Reimbursement
C1 aim" form shall be 1 imited to actual expenses incurred during the period
specified on said form, and shall not include any anticipated costs. Grantee
shall attach documentation, such as receipts, bills, payrolls, etc. as shall
provide reasonable proof of actual expenses incurred.
5. ReDorts. The Grantee shall provide the City with a quarterly
report, submitted no later than 40 days after the last day of the previous
quarter, which includes a brief narrative of the services provided and an
itemized accounting of the expenditures of COBG funds during the previous
quarter. In addition, said report shall include the following statistical
data for persons/households served during the previous quarter:
(a) the total number of persons/households served;
(b) the number of persons/households receiving each type of
service provided;
(c) of the persons/households served, the number of residents
and non-residents of Chula Vista;
(d) annual gross household income by standard categories,
adjusted for family size (low, moderate, other);
(e) race, or ethnicity according to standard categories (Black,
Hispanic, Asian/Pacific Islander, Native American, White);
(f) number of female-headed households served.
6. Assianment. The services of South Bay Community Services are
personal to that organization. The Performance of this agreement may not, by
subagreement, be assigned to any other entity without prior written consent of
the City.
WPC 4788H
IOT~'1
-2-
~.
.........
.........,
7. Financial Records and Audits. The Grantee shall maintain all
financial records for three years following the term of this agreement. The
City, at its discretion may require the Grantee to provide or allow the City
to undertake a complete financial and program audit of its records. Those
records shall contain, at a minimum, the following information for each client
served: income, residency, and ethnicity. The records shall a1 so contain
receipts or other proof of all expenditures made with City CDBG. funds.
8. ReDresentatives. The Community Development Director, or his/her
designated representative, shall represent the City in all matters pertaining
to the services rendered pursuant to the agreement and shall admini ster this
agreement on behalf of the City. The Director of South Bay Community
Services, or his/her designated representative, shall represent the Grantee in
all matters pertaining to the services rendered pursuant to the agreement and
shall administer this agreement on behalf of the Grantee.
9. Uniform Administrative Reauirements. The Grantee shall comply
with the applicable uniform administrative requirements as described in HUe
regulation 24 CFR 570.502. This HUD regulation requires compliance with
certain sections of 24 CFR Part 85 wUniform Administrative Requirements for
Grants and Cooperative Agreements to State and local Governments.w
10. Other Program Reauirements. The Grantee shall carry out each
activity specified under this agreement with all Federal laws and regulations
described in 24 CFR 570, Subpart K, with the following exceptions: a} The
Grantee does not assume environmental responsibilities described at 24 CFR
570.604; b} The Grantee does not assume responsibility for initiating the
review process under the provisions of 24 CFR 570.612.
11. Accounting Procedure. The Grantee agrees to abide by the
requirements of OMB Circular A-122 wCost Principles for Non-Profit
Organizations.w The Grantee shall account for use of Block Grant funds
separately from other funds so as to demonstrate that the funds are used for
their designated purposes.
12. Proaram Income. Any program income derived from CDBG .funds
shall be reported to the City and shall only be used by Grantee for the
services funded under this agreement. All provisions of this agreement shall
apply to the use of program income for said activities. Said program income
shall be substantially disbursed for said services before the City will make
additional reimbursements to the Grantee. If said program income is on hand
when this agreement expires, or is received after expiration of this
agreement, then said program income shall be paid to the City.
13. Conditions. for Re1 iaious Oraanizations. If the Grantee is a
religious entity, affiliated with a religious entity, or sponsor of religious
activities, then Grantee shall abide by the HUe regulations 24 CFR 570.200 (j)
which prohibits discrimination on the basis of religion and prohibits the use
of funds for religious activities, and places other restrictions and
limitations on the Grantee.
WPC 4788H
11l~5
-3-
14. DruC}-free WorkDl ace. The Grantee shall maintain a drug-free
workplace at all times for the duration of this contract.
15. Lobbvina of Federal Officials. The Grantee shall not use any
funds provided under this agreement to pay any person for influencing or
attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making
of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement. If Grantee utilizes any other funds for any of the
aforementioned purposes, then the Grantee shall complete and submit Standard
Form-LLl, "Disclosure Form to Report lobbying," in accordance with its
instructions.
16. Insurance. Grantee represents that it, and its agents, and
staff employed by it are protected by worker's compensation insurance and has
coverage under pub 1 i c H abil i ty and property damage insurance po H ci es wh i ch
this Agreement requires to be demonstrated in the form of a certificate of
insurance. Grantee will provide, prior to the commencement of the services
required under this agreement the following certificates of insurance to the
City : a) Statutory Worker's Compensation coverage plus $1,000,000 Employers
liability coverage; b) General and Automobile Liability coverage to $1,000,000
combined single limit which names the City as an additional insured, and which
is primary to any policy which the City may otherwise carry ("primary
coverage"), and which treats the employees of the City in the same manner as
members of the general public ("cross-liability coverage").
17. Hold Harmless. Grantee shall defend, indemnify and hold
harmless the City, its elected and appointed officers and employees, from and
against all claims for damages, liability, cost and expense (including without
limitation attorney's fees) arising out of the conduct of the Grantee, or any
agency or emp 1 oyee, or others in connect i on wi th the execut i on of the work
covered by this Agreement, except only for those claims arising from the sole
negligence or sole willful conduct of the City, Us officers, or employees.
Grantees indemnification shall include any and all costs, expenses, attorney's
fees and liability incurred by the City, its officers and agents, or employees
in defending against such claims, whether the same proceed to judgement or
not. Further, Grantee at its own expense shall, upon written request by the
City, defend any such suit or action brought against the City, its .officer,
agents, or employees. Grantee's indemnification of City shall not be limited
by any prio~ or subsequent declaration by the Grantee.
18. Suspension and Termination. In accordance with HUO regulation
24 CFR 85.43, Grantee may be suspended or terminated by the City after 30 days
written notice to the Grantee due to default by the Grantee or the Grantee's
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the Grantee's control. The award may be
terminated for convenience in accordance with 24 CFR 85.44. Settlement of any
disputes shall be based on the laws of the State of California.
WPC 4788H
/~ T-'{,
-4-
-
-
-
19. Breach of Contract. The parties reserve the right to pursue any
remedy provided under California law for remedy in instances where contractors
violate or breach contract terms.
'20. Reversion of Assets. Upon expiration of this agreement, Grantee
shall transfer to the City any CDBG funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG funds, including
any program income derived from CDBG funds.
IN WITNESS WHEREOF, City and Grantee have executed this Agreement
this _ day of , 1991.
CITY OF CHULA VISTA
BY:
Tim Nader
Mayor, City of Chula Vista
ATTEST:
City Clerk
APPROVED AS TO FORM BY:
Bruce M. Boogaard
City Attorney
SOUTH BAY COMMUNITY SERVICES
Exhibit list
Exhibit A. Statement of Work and Schedule
Exhibit B. Budget
Exhibit C. City of Chula Vista Party Disclosure Statement I)
Exhi bit D. HUD Income Limits (Revi sed April 17, 1991) ~tl
Exhibit E. CDBG Expense Reimbursement Clean Form S'~
~Oi
WPC 4788"
/~r=7
-5-
EXHIBIT A
-
STATEMENT OF WORK AND SCHEDULE
EXHIBIT A
CDBG funds will be utilized for the following project.
To initiate a Co..unity Development Component to address the need for
affordable housing, small business development, and community services in low
income areas of tbe City.
Over the next 12 .onths the following activities will occur.
Assessment co..unity need and identify specific CD projects
Design projects and explore their feasibility
Develop a relationship witb the Redevelopment Agency
-
Recruit volunteer for the formation of an advisory board.
Secure 24,000 in other funds as match.
-
/p/,=y
SOUTH BAY COMMUNITY SERVICES
COMMUNITY DEVELOPMENT CORPORATION
BUDGET
91-92
PERSONNEL
1 CONNU' n'Y DBv. DnBC'l'OR
1 EXBCU'l'IVB DnBC'l'OR
% OF CHARGED PROJECT
100%
3%
TOTAL SALARIES
FRINGE BENEFITS (TAXBS)
FICA - 35,157 x 7.65\
FRUOB BB..rns (oun)
Fux BB..rn PACKAOB - 200/N'l'H x'12 N"RS x 1.073
TOTAL PERSONNEL
TOTAL FRINGE BENEFITS
NON PERSONNEL
Rail"
EQol.NB.,,/Su.rLIBs
O'l'RBa EX'B,sBS
EXPLANATION
RBII'l' rOR OrrICB S'ACB
OrrICB Sur'LUS
MI LBACB
TOTAL CONTRACT
TOTAL NON-PERSONNEL
It) /.,,1
EXHun B
TOTAL
33,500
1,657
35.157
2,689
2.456
5.145
40.302
TOTAL
6,000
600
576
7.176
47.47.8
. rVMiRiT' ~
THE ClTYOFCHULA VISTA PAR1Y DISCLOSURE STATEMENT f. A...,~D\!I.in r. 1.2
-
Statement of disclosure of certain ownership interests, payments, or campaign contributions, on all matters
which will require discretionary action on the part of the City Council, Planning Commission, and all other
official bodies. The following information must be disclosed:
Board of Director
m the contract, lie., contractor,
1.
list the names of all persons
subcontractor, material supplier. .
Services
2.
If any person identified pursuant to (1)
individuals owning more than 10% of t
interest in the partnership.
ove is a corporation or p < hip, list the names of all
shares in the corporatio . lor owning any partnership
, .
{;r
-Ii
iX'
rganization or a trust, list the names
tion or as trustee or beneficiary or
3.
If any person identified pursuant-to (1) above' non-profi
of any person serving as director of the non-pr fit org
trustor of the ~rust. j._~'
(see attached list)7~
-
).
~:'
Have you had more than $250 worth of bUS..ii#.~S tra cted with any member of the City staff,
Boards, Commissions, Committees and CoujJCil within e past twelve months? Yes
No X:- If yes, please indicate person(s)/f
Please identify each and every p~rson. iJIuding any agents, ployees, consultants or independent
contractors who you have assigned t:fepresent you before e City in this matter.
Kathr n Lembo
.s or agents, in the aggregate, con
t or preceding election period? Yes
uted ~~ than $1,000 to a
No, If yes, state which
t.
.
).
Have you and/or your offi
Councilmember in the cur
Councilmember(s ):
m2n is defmed as: ':Any indi a1, finn, co-paTtnership, joint venture, association, social dub, frate al organization, corporation,
tUlle, trust, receiver, syndicate, this and any other county, city and country, city, municipality, district 0 odler political subdivision,
r allY other group or combinatioll acting as a unit."
)ate:
Attach additional pages as necessary)
8/-; ~/
_ 7
/l/. /1
Sig/ ature 0 contractor/applicant
/
. Kathryn Lembo
/tJ-r=/1l Print or type name of contractor/applicant
rRc:,;scd: 11/30/901
-
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COUNCIL AGENDA STATEMENT
Item / I
Meeting Date 8/20/91
ITEM TITLE: Resol ut i on )~'3.25 Approvi ng an agreement with Cal i forni a
Department of Transportati on for I -805 and Tel egraph Canyon
Road interchange improvements and appropri at i ng $338,000
therefor
SUBMITTED BY: Director of PUblicWork~
REVIEWED BY: City Manager ~f-~ (4/5ths Vote: Yes-X-No___>
d'"
On July 24, 1990, Council approved Resolution 15735 expressing willingness to
fund the City's portion of the cost for Phase I of I-80S and Telegraph Canyon
Road interchange improvements. This action was necessary to enable CalTrans
to complete their project report and obtain State funding approval. The
project report is completed and CalTrans is now prepared to proceed with the
project.
The cooperat i ve agreement presented here i dent ifi es des i gn, construct i on and
funding responsibilities. The City's share of the total cost is $338,000
including staff charges. The subject project is identified in the City's
Transportation DIF Program. Sufficient funds are available to cover the
City's share of the cost.
RECOMMENDATION: That Council adopt the resolution approving the agreement
and appropriating $338,000 from the unappropriated balance of the
Transportation DIF Account for Phase I improvement.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The proposed improvements at I-80S and Telegraph Canyon Road interchange is
identified as a Transportation DIF project in the City's Capital Improvement
Program. It was the City's intent that all funding for the proposed project
is to be advanced by the developer of Sunbow II Subdivision for future credit
against the Transportation DIF. Staff requested the funds from the developer
of Sunbow II development. Unfortunately, the Sunbow Subdivision development
has not proceeded as expected. In the meantime, CalTrans has completed their
study at the City's request and has received funding approval for their share
of the cost. State funds may be reallocated if they are not expended for the
subject project. CalTrans has advised us that if their funds are not
committed by December 1991, they would not likely be reallocated.
The proposed improvements at the I-80S and Telegraph
consist of installing a traffic signal, widening the
Canyon Road and other minor ramps improvements.
divided into two phases.
Canyon Road interchange
south side of Telegraph
These improvements are
//-/
Page 2, Item
Meeting Date 8/20/91
Phase I improvements include signalizing the southbound to westbound off-ramp
and eastbound to southbound on - ramp intersection. I n add it i on to signal i zing
the intersection, some minor road and drainage improvements are needed with
Phase 1. Phase I improvements, because it is identified by CalTrans as a
safety project (a now need) t will be shared equally by the State and the
City. With certain exclusionst the City's maximum cost of Phase I is $326t700
plus $11t300 for staff time cost. This total of $338,000 is exclusive of cost
overrunst attorney's fees and claims plus any unanticipated public and/or
private utilities that may need to be protected, relocated or removed.
Phase II improvements will consist of widening under the 1-805 bridge to
provide an additional eastbound lane. Phase II improvementst because its need
is primarily due to growtht will be funded entirely by the City.
Phase I and II improvements of 1-805 and Telegraph Canyon Road interchange are
identified in the City's Transportation DIF program for a total cost of
$862t500.
Because of the City resolution expressing willingness to fund the City's
portion of the subject improvement and our interest in proceeding with this
safety improvements, staff is recommending that Council approve the agreement
and allocate the necessary funds out of the Transportation DIF account for
Phase I improvements onlYt Phase II will be done later. All other road
improvements in the Transportation DIF account that were to be completed prior
to SR-125 are either completed or committed. Therefore, the DIF funds on hand
may be allocated to this project.
Allocating funds out of the Transportation DIF account will not relieve Sunbow
from contribution to the DIF program. Instead of advancing Transportation DIF
funds for the subject project, Sunbow will pay fees to the DIF account at the
time they pull building permits for their development.
FISCAL IMPACT: There are sufficient funds available in the Transportation
DIF account. Recent savings in the DIF account from a low bid (25% below
Engineer's estimate) on the Telegraph Canyon Road Phase III construction
between Apache Dri ve and Rutgers Avenue are avail abl e for thi s project. The
City DIF cost of this project is expected to be approximately $338,000
including staff time (621-6210-TF225).
ZAO/HX-012
WPC 5715E
11-)..
~ ~" C:L5
STATE OF CALIFORNIA - BUSINEss. TRANSPORTATION AND HOUSING AGENCY
PETE WILSON, Governor
DEPARTMENT OF TRANSPORTATION
DISTRICT 11, P.O. BOX 85406, SAN DIEGO 92186-5406
r, '.! J
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688-6792
March 28, 1991
11-50-805
6.0/6.3
11359-164170
Agreement No. 11-0434
Telegraph Canyon Road
Mr. John Lippitt
Director of Public Works
City of Chula Vista
PO Box 1087
Chula Vista, Ca. 91912
Dear Mr. Lippitt:
Enclosed are three (3) originals and one (1) copy of proposed
Cooperative Agreement No. 11-0434, with the City of Chula vista and
Caltrans, to install a traffic control signal(s), and safety lighting;
and to perform roadwork at the intersection(s) of Telegraph Canyon
Road with Interstate Route 805.
If the agreement is acceptable as written, please arrange for it
to be executed. Return the three (3) signed original agreements with
certified copies of the resolution, authorizing the agreement and
signature, attached to each.
Upon execution by the state, we will return one (1) original, and
as many conformed copies as you request.
If you have any questions, please contact Jim Roy at 688-6792.
Sincerely,
JESUS M. GARCIA
District Director
By
~~~~ Streets
and Roads Engineer
Enclosure
II..;
RESOLUTION NO. /~ 32 5
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE
CITY OF CHULA VISTA AND CALIFORNIA DEPARTMENT
OF TRANSPORTATION FOR I-80S AND TELEGRAPH
CANYON ROAD INTERCHANGE IMPROVEMENTS AND
APPROPRIATING $338,000 THEREFOR
The City Council of the City of Chula Vista does hereby
resolve as follows:
NOW, THEREFORE, BE IT RESOLVED by the Ci ty Counci 1 of
the City of Chula Vista that that certain agreement between THE
CITY OF CHULA VISTA, a municipal corporation, and CALIFORNIA
DEPARTMENT OF TRANSPORTATION entitled Cooperative Agreement
#11-0434, dated the day of 1991, a copy of which is
on file in the Office of the City Clerk as Document # , and
incorporated herein, the same as though fully set forth herein
be, and the same is hereby approved.
BE IT FURTHER RESOLVED that the sum
hereby appropriated from the unappropriated
Transportation DIF Account for Phase
(621-6210-TF22S) .
of $338,000 is
balance of the
I improvement
BE
Chula Vista
execute said
Vista.
IT FURTHER RESOLVED that the Mayor of the Ci ty of
be, and he is hereby authorized and directed to
agreement for and on behalf of the Ci ty of Chula
Presented by
m:o
John P. Lippitt, Director of
Public works
ity Attorney
9160a
J/~'-/
..
11-SD-805
6.0/6.3
11359-164170
Agreement No. 11-0434
Telegraph Canyon Road
COOPERATIVE AGREEMENT
THIS AGREEMENT, ENTERED INTO ON , is between
the STATE OF CALIFORNIA, acting by.and through its Department of
Transportation, referred to herein as "STATE," and
CITY OF Chula Vista, a body
politic and a municipal
corporation of the State of
California, referred to herein
as "CITY."
RECITALS
1. STATE and CITY contemplate installing a traffic control
signal(s) and safety lighting and performing roadwork at the
intersection(s) of Telegraph Canyon Road with Interstate Route
805, referred to herein as "PROJECT," and desire to specify
the terms and conditions under which PROJECT is to be
engineered, constructed, financed, and maintained.
SECTION I
STATE AGREES:
1. To provide all necessary preliminary engineering, including
plans and specifications, and all necessary construction
engineering services for PROJECT and to bear STATE's share of
the expense thereof, as shown on Exhibit A attached and made
a part of this Agreement.
2. To construct PROJECT by contract in accordance with the plans
and specifications of STATE.
3. To pay an amount equal to 50% of PROJECT construction costs,
as shown on Exhibit A, but in no event shall STATE's total
obligation for PROJECT construction costs under this
Agreement, excluding costs referred to in Section III, Article
(9), exceed the amount of $247,500: provided that STATE may,
at its sole discretion', in writing, authorize a greater
amount.
11-'5
.
4. Upon completion of PROJECT and all work incidental thereto,
to furnish CITY, with a detailed statement of the portion of
the engineering and construction costs to be borne by CITY,
including resolution of any claims which may be filed by
STATE's contractor, and to refund to CITY promptly after
completion of STATE's audit any amount of CITY's deposit(s)
required in Section II, Article (1) remaining after actual
costs to be borne by CITY have been deducted, or to bill CITY
for any additional amount required to complete CITY's
financial obligations pursuant to this Agreement..
5. To maintain the entire traffic control signal(s) and safety
lighting as installed and pay an amount equal to 50% of the
total maintenance costs, and electrical energy costs.
6. To operate the traffic control signal(s) as installed and pay
100% of the operation cost.
SECTION II
CITY AGREES:
1. To deposit with STATE within 25 days of receipt of billing
therefor (which billing will be forwarded immediately
following STATE's bid advertising date of a construction
contract for PROJECT), the amount of $297,000, which figure
represents CITY's estimated share of the expense of
preliminary engineering, construction engineering, and
construction costs required to complete PROJECT, as shown on
Exhibit A. CITY's total obligation for said anticipated
project costs, exclusive of claims and excluding costs
referred to in Section III, Article (9), under this Agreement
shall not exceed the amount of $326,700; provided that CITY
may, at its sole discretion, in writing, authorize a greater
amount.
2 . CITY's share of the construction cost (estimated to be
225,000), shall be an amount equal to 50% of the total actual
construction cost, including the cost of claims, the cost of
STATE defense of any claims and the cost of STATE-furnished
material, if any, as determined after completion of work and
upon final accounting of costs.
3. CITY's share of the expense of preliminary engineering shall
be an amount equal to 50% of the actual costs for preliminary
engineering for entire PROJECT.
4. CITY's share of the expense of construction engineering shall
be an amount equal to 50% of the actual costs of construction
engineering for entire PROJECT.
5. To pay STATE upon completion of all work and within 20 days
of receipt of a detailed statement made upon final accounting
of costs therefor, any amount over and above the aforesaid
II-/'
2
.
advance deposit required to complete CITY's financial
obligation pursuant to this Agreement.
6. To reimburse STATE for CITY's proportionate share of the cost
of maintenance and electrical energy of said traffic control
signal (s) and safety lighting, such share to be an amount
equal to 50% of the total maintenance costs, and electrical
energy costs.
SECTION III
IT IS MUTUALLY AGREED AS FOLLOWS:
1. All obligations of STATE under the terms of thfs Agreement are
subject to the appropriation of resources by the Legislature
and the allocation of resources by the California
Transportation Commission.
2. STATE shall not award a contract for the work until after
receipt of CITY' s deposit required in Section II, Article (1).
3. Should any portion of PROJECT be financed with Federal funds
or State gas tax funds all applicable procedures and policies
relating to the use of such funds shall apply notwithstanding
other provisions of this Agreement.
4. After opening of bids, CITY's estimate of cost will be revised
based on actual bid prices. CITY's required deposit under
Section II, Article (1) above will be increased or decreased
to match said revised estimate. If deposit increase or
decrease is less than $1,000, no refund or demand for
additional deposit will be made until final accounting.
5. After opening bids for PROJECT and if bids indicate a cost
overrun of no more than 10% of the estimate will occur, STATE
may award the contract.
6. If, upon opening of bids, it is found that a costs overrun
exceeding 10% of the estimate will occur, STATE and CITY shall
endeavor to agree upon an alternative course of action. If,
after 15 days, an alternative course of action is not agreed
upon, this Agreement shall be deemed" to be terminated by
mutual consent pursuant to Article (8) of this Section III.
7. Prior to award "of the construction contract for PROJECT, CITY
may terminate this Agreement by written notice, provided th~t
CITY pays STATE for all costs incurred by STATE.
8. If termination of this Agreement is by mutual consent, STATE
will bear 50% and CITY and will bear 50% of all costs incurred
prior to termination, except that any utility relocation costs
shall be prorated in accordance with STATE's/CITY's
responsibility for utility relocation costs.
//-7
3
.
9. If existing public and/or private utilities conflict with the
construction of PROJECT, STATE will make all necessary
arrangements with the owners of such utilities for their
protection, relocation or removal. STATE will inspect the
protection, relocation, or removal, which if there are any
costs of such protection, relocation or removal which the
STATE and CITY must legally pay, STATE and CITY will share in
the cost of said protection, relocation or removal, plus costs
of engineering overhead and inspection, in the amount of 50%
STATE and 50% CITY. Required protection, relocation or
removal of utilities shall be performed in accordance with
STATE policy and procedure.
10. Upon completion of all work under this Agreement, ownership
and title to all signal(s), materials, equipment and
appurtenances installed will automatically be vested in STATE
and no further agreement will be necessary to transfer
ownership to STATE.
11. The cost of any engineering or maintenance referred to herein
shall include all direct and indirect costs (functional and
administrative overhead assessment) attributable to such work,
applied in accordance with STATE's standard accounting
procedures.
12. Neither STATE nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason
of anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction delegated
to CITY under this Agreement. It is also agreed that,
pursuant to Government Code Section 895.4, CITY shall fully
indemnify and hold STATE harmless from any liability imposed
for injury (as defined by Government Code Section 810.8)
occurring by reason of anything done or omitted to be done by
CITY under or in connection with any work, authority or
jurisdiction delegated to CITY under this Agreement.
13. Neither CITY nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason
of anything done or omitted to be done by STATE under or in
connection with any work, authority or jurisdiction delegated
to STATE under this Agreement. It is also agreed that,
pursuant to Government Code Section 895.4, STATE shall fully
indemnify and hold CITY harmless from any liability imposed
for injury (as defined by Government Code Section 810.8)
occurring by reason of anything done or omitted to be done by
STATE under or in connection with any work, authority or
jurisdiction delegated to STATE under this Agreement.
14. That, in the construction of 'said work, STATE will furnish a
representative to perform the functions of a Resident
Engineer, and CITY may, at no cost to STA~E, furnish, a
representative, if it so desires, and that said representat1ve
and Resident Engineer will cooperate and consult with each
other, but the decisions of STATE's engineer shall prevail.
11..<:/
4
15. That execution of this Agreement by CITY grants to STATE the
right to enter upon CITY-owned lands to construct PROJECT
referred to herein.
16. That this Agreement shall terminate upon completion and
acceptance of PROJECT construction contract by STATE or on
December 31, 1993, whichever is earlier in time: however, the
ownership, operation, and maintenance clauses shall remain in
effect until terminated, in writing, by mutual agreement.
Should any construction-related claim arising out of the
contract to construct this project be asserted against STATE,
CITY agrees to extend the termination date of this Agreement
and provide additional funding as required to cover CITY's
proportionate share of costs or execute a subsequent agreement
to cover those eventualities.
STATE OF CALIFORNIA
Department of Transportation
A. A. Pierce
Interim Director of Transportation
CITY OF Chula vista
By
Mayor
By
Chief Deputy District Director
Attest:
City Clerk
Approved as to form and procedure
Attorney
Department of Transportation
certified as to funds and procedure
District Accounting Administrator
11-']
5
.
EXHIBIT A
COST ESTIMATE
(Teleqraph Canyon Road at Interstate 805)
TYPE OF CONSTRUCTION STATE COST CITY COST TOTAL COST
Siqnals & Liqhtinq $60,000 $60,000 $120,000
Roadwork & Drainaqe 165.000 165.000 330.000
Construction Costs $225,000 $225,000 $450,000
Preliminary Enqineerinq $27,000 $27,000 $54,000
(j:12 %)
Construction Enqineerinq $45,000 $45,000 $90,000
(j:20%)
TOTAL PROJECT COSTS $297,000 $297,000 $594,000
* (Includes 20% continqencies)
City's Maximum Cost of PROJECT
$297,000 + ($297,000 x 10%) = $326,700
State's Maximum Cost of CONSTRUCTION
$225,000 + ($225,000 x 10%) = $247,500
J I-If)
6
COUNCIL AGENDA STATEMENT
Item loZ.
ITEM TITLE:
Meeting Date 8/20/91
Resolution J&J2~Approving an agreement with HNTB for services
required in connection with a facility in the SR 125 Corridor and
appropriating funds from the Transportation Development Impact Fee
Fund
SUBMITTED BY: Director of Public Work~
REVIEWED BY: City Manager (; tv,)~ (4/Sths Vote: Yes X No->
)'1'1
During a review of the Transportation Phasing Plan in the update of the Growth Management
Plan, it became clear that all of the major roads that would handle traffic caused by new
development prior to the construction of SR 125 were already constructed or committed. Since
some type of facility within this alignment is critical to the future traffic flow, staff sent out a
request for proposals (RFP) for consulting assistance in connection with this concern.
After a review of the proposals, the team headed by the firm of HNTB was selected to provide
engineering, legal, and financial consulting services in connection with an interim facility in the
SR 125 Corridor. The scope of work also includes engineering, financial and legal expertise
in connection with the analysis of the SR 125 toll facility.
Staff has reviewed the proposed scope of work, fee proposal, and the proposed schedule for the
contract and recommends that it be awarded to HNTB. Council also needs to appropriate funds
from the Transportation Development Fee Fund for the study.
RECOMMENDATION: That Council adopt the resolution and authorize the Mayor to execute
said agreement.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
During the update of the Transportation Phasing Plan as part of the recent Growth Management
Plan Update, it was determined that additional development beyond the level already approved
in the eastern area would trigger the need for a high capacity roadway in the State Route 125
corridor. The traffic studies indicated that all of the approved tentative and final subdivision
maps, when built up, would use up the capacity in the existing circulation system without
violating the traffic threshold standards. However, additional tentative maps and SPA plans are
being pursued by other developers and without a facility in this corridor, all proposed new
developments would have to be stopped.
/;1. - /
Page 2, Item
Meeting Date 8-20-91
The analysis also indicated that an interim four lane SR 125 facility with only at grade crossings
may not provide the necessary roadway capacity to support additional developer phasing as
proposed. Further, the current DIF Program, which includes the SR-125 interim facility, will
not accrue at a sufficient rate to be able to construct the facility when needed. Therefore, it
became clear that an in depth study to determine the type of interim facility and how it could
be financed would be needed. The level of effort required is beyond the capacity of existing
staff to complete and within the needed time frames.
At the same time, the State of California has entered into a franchise agreement with California
Transportation Ventures (CTV) for the construction of a toll road facility within the SR 125
corridor. Such a facility may have a definite impact on the City of Chula Vista and it's future
eastern area residents. Analyzing CTV's proposal to Caltrans, the franchise agreement and
answering the questions that may come up in connection with the toll road proposal are complex
issues that staff needs additional expertise to advise us on. Since the interim and toll road
facilities are tied very closely together, it was determined that an RFP for both issues could be
prepared.
City staff sent out a request for proposals for consulting services in connection with the need for
an interim facility in the SR 125 corridor and the analysis of the proposed toll road facility and
franchise agreement between Caltrans and CTV. The City received seven proposals as follows:
Howard Needles Tammen & Bergendoff (HNTB),
Wil1dan Associates,
JHK & Associates,
Kimley Horn & Associates,
EBASCO Services, Inc.,
BRW, Inc.,
David Taussig & Associates, Inc.
After a review of the proposals, a committee consisting of Deputy City Manager Krempl,
Director of Planning Leiter, Director of Finance Christopher, Director of Public Works Lippitt
and City Engineer Swanson interviewed the top four firms. This committee weighed each
proposal on the basis of their understanding of the work, the completeness of their proposed
work tasks, the ability of the consultants to acceptably complete the work, the background of
the assigned staff, cost, and, [mally, a check of references. HNTB was selected for further
negotiation of the scope of work and contract cost. A mutually satisfactory scope of work and
contract price has been reached and staff proposes that an agreement for consulting services be
given to the firm of HNTB.
/ -2 ..;J..
Page 3, Item
Meeting Date 8-20-91
The team headed by HNTB as the prime consultant consists of:
HNTB
All phases of work except finance and legal, but
including project coordination.
Traffic and capacity analysis
Engineering, Alternative and feasibility analysis.
Financial and feasibility analysis.
Project coordination.
Legal
Wilbur Smith Associates
NBS Lowery
Fieldman, Rolapp Associates
John Meyer Company
Brown, Harper, Bums & Hentschke
The general scope of work is broken into two distinct phases. The first phase is to provide
consulting services in connection with the feasibility and financing of an interim facility within
the SR 125 corridor from Orange Avenue to SR 54. The second phase is to provide consulting
services in connection with the impacts of a toll facility, an overview and analysis of the
franchise agreement between Caltrans and CTV, and other assistance in the ongoing analysis of
the proposed toll road facility.
More specifically, the phase one study will develop a financing plan for an interim facility and
will:
a. Determine the minimum interim facilities plus any additional General Plan circulation system
improvements required for the five possible stages of development expressed in Equivalent
Dwelling Units (EDU) of 19,500 EDU's; 22,000 EDU's; 24,500 EDU's; 27,000 EDU's and
29,500 EDU's as shown in the RFP.
b. Develop a preliminary feasibility and financing plan for each such interim facility and general
circulation system improvemeilt for each of the five stages of development indicated above. The
plan shall identify any potential financial impacts as a result of feasible funding alternatives and
the impact to properties within the eastern area.
c. After consultation with City staff and input from affect property owners, develop a final
comprehensive financing plan for the improvement plan selected by staff. This shall include any
possible phasing program by development stage.
d. Development of any necessary legal and financial documents necessary to implement the plan.
The second phase provides the engineering, legal, and financial expertise to fully analyze and
respond to the impacts of a toll road facility. The fact that we are pursuing this portion of the
contract does not indicate that the City is supportive of the toll facility. A partial, non-inclusive
listing of some of the questions or issues which may need to be considered under this phase of
the contract are listed below. Some of these questions may not need to be analyzed and/or are
dependent on further information.
a. Become fully familiar with the franchise agreement and advise on issues affecting Chula Vista.
b. Review CTV proposal and point out issues impacting Chula Vista.
I,), - J
Page 4, Item
Meeting Date 8-20-91
c. Analyze "competing facilities" part of the franchise agreement and advise City of its impacts on
our local circulation network.
d. In conjunction with City staff and Otay Ranch project team, determine trip division from toll road
and also the impacts of diversion on the local street system.
e. Review and analyze the pro forma of CTV and advise if it is financially feasible to build the toll
road.
f. Determine and advise how financial resources of CTV are guaranteed by the major partners, i.e.
Flour Daniels, Parsons, Breckerhoff, TransNet, and Prudential-Bache, if they are.
g. Advise on the use of public financing methods to use in this venture, i.e. Mello Roos, DlF, etc.
Advise on the impact of these public financing methods in regard to the tax status with IRS.
h. Advise on land use impacts and phasing issues as a result of a potential toll road facility.
i. Suggest ways that the City/developers could participate or become partners in the venture with the
goal of reducing or eliminating tolls for eastern Chula Vista Residents.
J. Review legal relationships and responsibilities between Chula Vista, Caltrans, CTV, as it relates
to contracts, franchises, and laws.
k. Advise on cost estimates provided for by CTV, especially where those estimates are different from
Caltrans estimates.
The compensation for the first phase of the study is a fixed fee of $310,000. The compensation
for the second phase of the study is to be paid on an actual cost time and materials basis with
a $50,000 not to exceed amount.
FISCAL IMPACT:
The CIP did not include funds for this study, however, the need for the study was made clear
during the review of the Transportation Phasing Plan in the recent Growth Management Plan
Update. Funds are available in the Transportation Development Impact fee fund.
CLS:SB/ A-I13S/HNTBSR.125
081591
/;2 .,'1
RESOLUTION NO.) ~ 3 ~I",
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT WITH HOWARD
NEEDLES TAMMEN & BERGENDOFF (HNTB) FOR INTERIM
SR 1~5 FACILITY FEASIBILITY STUDY AND TOLL
FACILITY CONSULTING SERVICES, AUTHORI ZING THE
MAYOR TO EXECUTE SAID AGREEMENT AND
APPROPRIATING FUNDS FROM THE TRANSPORTATION
DEVELOPMENT IMPACT FEE FUND
The City Council of the City of Chula Vista does hereby
resolve as follows:
WHEREAS, during a review of the Transportation Phasing
Plan in the update of the Growth Management Plan, it became clear
that all of the major roads that would handle traffic caused by
new development prior to the construction of SR 125 were already
constructed or committed; and
WHEREAS, since some type of faci i ty wi thin this
alignment is critical to the future traffic flow, staff sent out
a request for proposals (RFP) for consulting assistance in
connection with this concern; and
headed
legal,
interim
WHEREAS, after a review of the proposals, the team
by the firm of HNTB was selected to provide engineer ing,
and financial consul ting services in connection wi th an
facility in the SR 125 Corridor.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Chula Vista does hereby approve an agreement with
Howard Needles Tammen & Bergendoff (HNTB) for Interim SR-125
Facility Feasibility Study and Toll Facility Consulting Services,
a copy of which is on file in the office of the City Clerk.
BE IT FURTHER RESOLVED that the Mayor of the Ci ty of
Chula Vista is hereby authorized and directed to execute said
Agreement for and on behalf of the City of Chula Vista.
BE IT FURTHER RESOLVED that the sum of $360,000 is
hereby appropriated from the Transportation Development Fee Fund
for the study.
John P. Lippitt, Director of
Public Works
9l92a
~das
Bruce M.~009 a
Presented by
12-/P
COUNCIL AGENDA STATEMENT
Item 13
Meeting Date 8-20.,.91
ITEM TITLE:
Public Hearing to consider the deferral of undergrounding electrical
service to retail business at 1100 Thirtieth Street
Resolution I ~ :J). 7 approving the deferral agreement with San Diego
Gas and Electric . _ /
Director of Pub~ic Work~ ~
City Manager(;-+~r& (4/5 Vote: Yes_No...x...l
San Diego Gas and Electric Company (SDG&E) has requested that the City grant a deferral of
the undergrounding requirements imposed on the Toys R Us project on Thirtieth Street. The
request was made because the underground conduit and fuses would be placed within a portion
of the old Sweetwater River. SDG&E representative Rick Gardner feels that there is a high
chance that the conduit and fuses would be damaged by stormwater and undue disturbance of
the wetlands would occur, if it were to be placed underground.
SUBMITTED BY:
REVIEWED BY:
Section 15.32.130 of the Municipal Code states that all deferrals of undergrounding must be
considered by Council at a public hearing and that the utility company must enter into an
agreement with the City.
RECOMMENDATION: That Council hold the subject public hearing, adopt the subject
resolution approving the deferral agreement, authorize the Mayor to sign the agreement on
behalf of the City and direct the City Clerk to record the resolution and agreement.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The owners of the properties at 1100 Thirtieth Street are leasing the site to Toys R Us for a
retail store. The southeast comer of the site is a parcel of land within the City of Chula Vista.
It so happens that this is also the area from which the store is to receive its electrical power.
The existing distribution lines are overhead and are located within a designated wetlands area
adjacent to the Sweetwater River, at the rear of the property. There are no electric facilities in
Thirtieth Street which can serve the site.
According to Section 15.32.130 of the Municipal Code, all new developments are to have
underground utility services. SDG&E has requested that it be allowed to install a pole at the
/3-1
Page 2, Item
Meeting Date .8-~D~~1
top of slope, at the rear of the property. SDG&E will own and maintain this overhead line.
The line will serve both Toys R Us and the new retail center proposed to the east. The service
to Toys R Us will be placed underground from the pole to the building.
Section 15.32.070 states that an owner or public utility company may request a deferral of the
undergrounding requirements. It also states that if, after all evidence is submitted and the public
hearing is held, it is shown that both of the following facts exist, the Council may grant a
deferral:
1. That extraordinary conditions exist that enforcement of the undergrounding would
cause unnecessary hardship to the owner or the utility company and;
2. That such a deferral will not be detrimental to the health, safety or general
welfare of the neighborhood.
The reasons given for the deferral request are:
a) The undergrounding will cause disturbance to the wetlands.
b) The flow of the stormwater will cause serious maintenance problems.
c) SDG&E does not want to install the necessary fuses underground in the wetlands.
Due to its location (at the rear of the property), the overhead line will not be obtrusive and
probably not noticeable from the street. There are already overhead lines visible from the Route
54 Freeway and the addition of one minor line will not impact the visual environment
appreciably. Staff believes the initial and ongoing costs of maintaining the underground facilities
outweigh the benefit of undergrounding the lines. The deferral, if granted, will not be
detrimental to the health, safety and welfare of the neighborhood. There are no other facilities
planned to be placed on the new pole.
All utility companies and property owners within a 300-foot radius have been notified by letter
of this public hearing. It has also been noticed in the Star News in accordance with normal
noticing requirements.
Based on the findings contained herein, staff recommends approval of the deferral request.
FISCAL IMPACT: None.
File No. PB-027
JWH
\PD\PB027.A13
/3....2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE DEFERRAL AGREEMENT
WITH SAN DIEGO GAS AND ELECTRIC AND
AUTHORIZING THE MAYOR TO EXECUTE SAME
The City Council of the City of Chula Vista does hereby
resolve as follows:
WHEREAS, San Diego Gas and Electr ic has requested that
the City grant a deferral of the undergrounding requirements
imposed on the Tory R Us project on Thirtieth Street; and
WHEREAS, the r eques twas
condui t and fuses would be placed
Sweetwater River; and
made because the
wi thin a portion
underground
of the old
WHEREAS, SDG&E feels that there is a high chance that
the condui t and fuses would be damaged by stormwa ter and undue
disturbance of the wetlands would occur, if it were to be placed
underground; and
WHEREAS, Section 15.32.130 of the Municipal Code states
that all deferrals of undergrounding must be considered by
Counci 1 a t a publ ic hear ing and that the uti 1 i ty company must
enter into an.agreement with the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Chula Vista does hereby approve the deferral
agreement wi th San Diego Gas and E lectr ic to not protest the
formation of an underground district, a copy of which is on file
in the office of the City Clerk.
BE IT FURTHER RESOLVED that the Mayor of the Ci ty of
Chula Vista is hereby authorized and directed to execute this
agreement for and on behalf of the City of Chula Vista.
John P. Lippitt, Director of
Public Works
9124a
~
Presented by
City Attorney
JJ~;>
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EXHIBIT "A"
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FILE NO. P6- 02.7
OWN BY: J,.J
DATE: '1/~/4' .-
OEFE/2Il.AL Of:" UJlOE~GI20{,/IIOINc;
8e#IIJO /100 THIIlTIETII ST/2.,u~T 13''-/
AGREEMENT BETWEEN THE
CITY OF CHULA VISTA AND
SAN DIEGO GAS AND ELECTRIC COMPANY
TO NOT PROTEST THE FORMATION OF
AN UNDERGROUNDING DISTRICT
THIS AGREEMENT, made and entered into this day of ,
1991, by and between THE CITY OF CHULA VISTA, a municipal corporation, (City) and
SAN DIEGO GAS AND ELECTRIC COMPANY (SDG&E)
WINESSETH
WHEREAS, City has heretofore approved the request of SDG&E, owner of the electrical
lines proposed to serve the proposed projects in the lIDO-block of Thirtieth Street, for a deferral
of the undergounding requirements in accordance with Chapter 15.32 of the Chula Vista
Municipal Code, and
WHEREAS, one of the conditions of the approval of said deferral was that SDG&E
waive all rights to protest the formation of an undergrounding district or any other similar
proceeding to place thetxisting overhead utilities underground.
NOW THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto
as follows:
1. SDG&E does hereby agree to waive all rights of protest against the formation of
an undergrounding district or any other similar proceeding to place the existing
overhead utilities underground.
2. SDG&E agrees to undergound the overhead utilities upon demand of City.
IN WITNESS WHEREOF. the parties hereto have caused this agreement to be executed
the day and year first hereinabove set forth.
THE CITY OF CHULA VISTA
SAN DIEGO GAS AND ELECTRIC CO.
Mayor of the City of Chula Vista
ATTEST
City Clerk of the City of Chula Vista
(Attach notary acknowledgment)
Approved as to form:
City Attorney of City of Chula Vista
J:3 -.5"
COUNCIL AGENDA STATEMENT
Item fl
Meeting Date 08/20/91
ITEM TITLE:
PUBLIC HEARING: Consideration of Local Coastal Program
Alternative 8
RESOLUTION 1/;3.l~ Certifying Final EIR-89-08 and Continuing
Consideration of Local Coastal Program Alternative 8
SUBMITTED BY: Community Development Director
Director of Planning
REVIEWED BY:
City Manager.J6, ~~
(4/Sths Vote: Yes _ No _XJ
BACKGROUND:
Chula Vista Investors is the major landowner of property located in the Chula Vista Bayfront
north of "F" Street. Since purchasing the property in August of 1988, Chula Vista Investors has
been working on a complete revision of the City's certified Local Coastal Program (LCP)
referred to as an LCP Resubmittal. Pursuant to a request from the applicant, Alternative 8 (a
reduced density alternative concept plan proposed by the applicant) is being considered by the
Planning Commission, rather than the original proposed project, which included the text and
graphics constituting a Local Coastal Program Resubmittal, as well as a proposed concept plan.
A letter from the applicant's attorney making the request for consideration of Alternative 8 is
attached as Exhibit A.
The Alternative 8 concept plan for the Midbayfront proposes a mixed use project totalling
approximately 3.9 million square feet of building area. The concept plan proposes 1,400
residential units; 1,800 hotel units; 150,000 square feet of commercial retail use; 640,000 square
feet of professional office use (approximately 560,000 square feet of the office space is within
the Rohr campus); and approximately 246,000 square feet, which includes athletic facilities and
a conference center.
Should the City Council choose to approve Alternative 8, the applicant would be required to
prepare a revised LCP Resubmittal document, which would reflect the reduced density plan
proposed by Alternative 8. The revised LCP Resubmittal and associated General Plan
Amendment would require a Planning Commission recommendation and City Council approval
prior to being forwarded to the California Coastal Commission for certification. Thus, this staff
analysis focuses on the major issues raised by the Alternative 8 concept plan.
An EIR was prepared to address the potential environmental impacts associated with the
applicant's LCP Resubmittal and six reduced density alternatives (Alternative 8 was one of those
alternatives). Any changes to the LCP would require corresponding changes to the General
Plan, Zoning Code, and Bayfront Redevelopment Plan. Thus, the EIR also addressed changes
to those plans.
JJ/-I
Item
Meeting Date 08/20/91
Page -2-
PEIR-89-08 is included in the members' packets and is available for public review at the
Community Development Department.
RECOMMENDATION:
It is recommended that the City Council adopt a resolution: (a) Continuing this item and
directing staff to work with the applicant and the Bayfront Planning Subcommittee to resolve the
key issues raised by the proposed project.
Resolution of those key issues would entail:
. Determination of appropriate land use intensity
. Location of buildings exceeding two stories away from the perimeter of the site
where they conflict with public open space uses and uses of the adjacent National
Wildlife Refuge
. Preservation of public views to the bay from "E" and "P" Streets and removal of
buildings west of Marina Parkway to ensure public views to the bay and wetlands
from Marina Parkway
. Evaluation of the potential for inclusion of a cultural arts facility in the plan
. Exploration of alternative phasing and financing programs to increase the financial
feasibility of the plan
. Resolution of unmitigated impacts in the areas of traffic, land use, visual quality,
parks/recreation/open space and schools
BOARDS/COMMISSIONS RECOMMENDATION: The minutes of the July 22, 1991
Resource Conservation Commission meeting and the minutes of the July 24, 1991 Planning
Commission meeting on this item are attached as Exhibits B and C, respectively. Both
Commissions unanimously recommended that the City Council accept the staff recommendation
to continue this item and direct staff to work with the applicant and the Bayfront Planning
Subcommittee to resolve the key issues as listed under the staff recommendation.
Both Commissions expressed the desire to expedite the planning process described in the
recommendation. The Resource Conservation Commission stated that they would like to have
the item before them again in October 1991; and the Planning Commission recommended a four-
month time frame for the process.
J '1.~
Item
Meeting Date 08/20/91
Page -3-
DISCUSSION:
Alternative 8 includes parks and part of a man-made lagoon at the northern and western
perimeter of the Midbayfront Planning Area. The lagoon, which is a positive feature of the
proposal, would be salt water, and would extend east from the Bay into central portion of the
Midbayfront (Exhibit D). The parks and the lagoon would be available for public use, as well
as for resident and visitor use.
The attractive visitor serving land uses proposed by Alternative 8, including hotels, retail shops,
restaurants, a conference center, and athletic facilities (a tennis complex, swimming facility and
an ice rink) are consistent with the visitor serving focus outlined in the goals and objectives for
Bayfront development adopted by the Redevelopment Agency in 1988. Further, the proposal
to incorporate underground parking included in Alternative 8 would improve the aesthetics of
the project because it would allow more productive uses of the limited bayfront acreage, more
flexibility in site planning (building placement), and avoid an unappealing expanse of asphalt and
parked cars.
Although the number of potential employers resulting from implementation of Alternative 8 is
not yet known, it is anticipated that the proposed project will result in substantial employment
opportunities. Those employment opportunities would result in beneficial impacts to the City
and the regional economy. In addition, the residential component of the project would add to
the Citywide and regional supply of housing.
While Alternative 8 includes the appealing visitor serving land uses and community benefits
detailed above, the proposal raises several key issues. Those issues include consistency with the
1988 goals and objectives for Midbayfront development approved by the Redevelopment Agency;
overall intensity; economic feasibility; and unmitigated environmental impacts.
Consistency with 1988 Redevelopment Agency Approved Goals and Objectives
An analysis was conducted to determine the extent to which the proposed Alternative 8 is
consistent with or implements the goals and objectives for Midbayfront development approved
by the Redevelopment Agency in 1988. The highlights of that consistency analysis follows.
(Summarized objectives/criteria are underlined; analysis/comments are presented without the
underline. )
The Midbayfront should include uses which balance the existine development in other areas
of the Bayfront. These could include compatible office or residential: uses which do not
detract from the destination resort focus. Alternative 8 generally does include uses which
complement and balance uses in other areas of the Bayfront and the benefits of a mixed use
development could be realized. However, it also has a substantial high density residential
component (approximately 1.4 million square feet) and a 640,000 square office component
(560,000 square feet is for the Rohr campus). When combined, the office and residential
/t/-J
Item
Meeting Date 08/20/91
Page -4-
elements exceed the Visitor Commercial component, potentially detracting from the "destination
resort" focus specified in the goals and objectives.
Because of the broad mix of uses on the project site and adjacent properties. the
development plan should be responsive to critical edee conditions. inteeratine compatible
adjacent uses and buffering: conflictine uses. Alternative 8 has incorporated a significant
buffer adjacent to the wildlife refuge. However, the nature and scale of the project may create
conflicts regardless of buffer size or setbacks. The location of intense land uses adjacent to the
public open space and National Wildlife Refuge is not considered to be responsive to the critical
edge conditions.
Provide opportunities for public coastal access Hncludine visual access). open space. park
and recreation uses adjacent to the natural resources of the bay. Alternative 8 provides
public park and open spaces along the perimeter of the Midbayfront, adjacent to the National
Wildlife Refuge and bay. Pedestrian and bicycle trails are proposed for this area, with
connections to off-site destinations. Alternative 8 does, however, include a luxury hotel west
of Marina Parkway. This luxury hotel would obstruct views to the Bay and wetlands from
Marina Parkway. In addition, the location of public open space immediately adjacent to high
density residential uses in the northern portion of the Midbayfront also raises the concern that
the public open space would tend to function as a private amenity.
Alternative 8 would also result in significant visual access impacts including: (1) obstruction of
existing scenic bay views from public use areas; and (2) creation of a visually dominant
landscape from the Nature Interpretive Center, where aesthetic enjoyment of the natural
environment is a significant part of the visitor experience.
Overall Intensity
The total proposed development for Alternative 8 includes approximately 3.9 million square feet
(s.f.) of building space in the Midbayfront subarea. In comparison, the certified LCP allows
1.9 to 2.5 million s.f. of building space in the Midbayfront subarea (Exhibit E). Thus, the
proposed Alternative 8 building space is approximately 1.4 million square feet greater than the
maximum allowable density in the Midbayfront under the certified LCP. Exhibit F provides a
land use comparison between Alternative 8, the certified LCP, and other alternatives addressed
in the EIR for the Midbayfront subarea.
Increased intensity is not necessarily negative. The acceptability of increased intensity depends
on factors such as translation into building bulk and scale, the resultant environmental impacts,
economic viability, and character and overall relationship with the rest of Chula Vista.
/'1-''/
Item
Meeting Date 08/20/91
Page -5-
Building Heights
The height of many of the buildings exceed the maximum height limitations allowed by the
certified LCP. In general, the prevalent building height within the Midbayfront subarea in the
certified LCP is 4 stories (or 44 feet). A small 5 story (55 feet) area, and a single 70-foot focal
point are, however, provided for under the certified LCP.
.
In addition, the General Plan defines the categories of development in Chula Vista with respect
to height as follows:
Lowrise
Midrise
Highrise
0- 3 stories
4-7 stories
8-15 stories
U sing a general guideline of 14 feet per story, those ranges would translate to the following
building heights.
Lowrise
Midrise
Highrise
0-42 feet
43-98 feet
99- 210 feet
In comparison to these existing standards, Alternative 8 proposes: one 229 foot-high hotel which
exceeds the parameters established for highrise development in the General Plan; two hotels and
three apartment buildings in the highrise category; and one hotel, approximately fifteen
apartment buildings, eight specialty retail buildings, two commercial buildings, one office
building, one conference/theater facility, one ice rink, and one light industrial building in the
midrise range. The balance of the structures proposed under Alternative 8 are below 43 feet in
height (within the lowrise category).
Acceptable building heights will vary with specific uses, specific locations on the site, and the
overall character of a plan. Generally, taller buildings would be acceptable with decreased bulk,
increased open space, or other public or aesthetic benefits. They should be located in the
interior of the site providing a low profile adjacent to open space and existing low-rise
development on the perimeter of the site. Preservation of views, including on and off site view
corridors, views on "arrival", views to public areas, and views to the bay, should be considered
in the placement of buildings.
Although the Alternative 8 plan includes taller buildings, the proposal would not result in
decreased building bulk on the site. Regarding the issue of increased open space, Alternative 8
would actually provide slightly less (approximately three acres) of public parks than the certified
LCP. Alternative 8 also proposes to locate several tall buildings at the perimeter of the site
adjacent to the open space and the National Wildlife Refuge, particularly in the northern portion
of the Midbayfront where three highrise residential buildings are proposed to be located adjacent
to the public open space, proximate to the National Wildlife Refuge.
;0/-5"
Item
Meeting Date 08/20/91
Page -6-
Residential Intensity
The certified Local Coastal Program allows 15 to 30 dwelling units per acre in the residentially
designated areas of the Midbayfront. The General Plan outlines the Residential High category
as allowing 18 to 27 + dwelling units per gross acre and specifies that any new project under
this category must contain substantial landscaped open space for use by residents of the project.
There is no maximum density for this category. The density shown as maximum indicates only
that projects in the City have traditionally been constructed below this density.
Section 6.2 of the General Plan provides guidelines for establishing residential densities within
the range. It provides the criteria used in determining the appropriate gross density for project
implementation within any given range. In the City's evaluation to determine the appropriate
density for a project, the assumed density, in any residential range begins at the "baseline
density" (or lower end of the range) and may move toward the upper end of the range.
Alternative 8 proposes residential densities in the northern area of 63.1 dwelling units per acre.
This density substantially exceeds the low end of the Residential High category. The analysis
of General Plan criteria for determining the appropriate density within the range does not support
the density proposed for the following reasons.
1. The intensity of the proposed project is not compatible with the intensity of existing
and proposed surrounding land use patterns. The intensity of the proposed residential
and hotel development is out of scale with the surrounding area, particularly, the
National Wildlife Refuge and Chula Vista Greenbelt which are located immediately
west of the proposed project.
For residential development, the existing densities in the .5 mile surrounding area
range from an average of 15 dwelling units per acre to a high of approximately 35
to 40 dwelling units per acre in the older areas. The newer residential developments
have maximum densities of 22 to 28 dwelling units per acre.
2. The proposed project does not appear to be sensitive to the physical characteristics
of the site because:
. The proposed building placement would result in shadow/shading impacts to
park areas. Those impacts were quantitatively determined in studies undertaken
for the EIR.
. Buildings are located in areas where they adversely impact public views of the
Bay and wetlands.
ILj -t
Item
Meeting Date 08/20/91
Page -7-
ECONOMIC FEASIBILITY
Summary of Economic Analysis
Williams-Kuebelbeck & Associates, Inc. (WK&A) was retained by the Redevelopment Agency
to evaluate the financial feasibility of the developer's original proposal and two reduced density
alternatives, and the fiscal impacts of each. (This summary does not include the fiscal impact
analysis.)
It is important to note that Alternative 8, the developer's current proposal, is slightly less dense
than the developer's original proposal, and slightly more dense than the first reduced density
alternative included in the economic feasibility analysis. The economic study conducted by
WK&A analyzed the Developer's proposal, Alternative 3 and Alternative 5 as described in
Exhibit F.
Two financial performance measures were used to evaluate the financial feasibility of the
proposed project to the developer: internal rate of return (IRR) and net present value (NPV).
The proposed project and both the reduced density alternatives are financially infeasible
according to both measures used.
According to WK&A there are several potential modifications to the proposed project that would
improve its financial performance. First, it may be appropriate to reevaluate the heavy up-front
costs of the project. Items such as public improvements, subterranean parking, and sports
facilities were identified as resulting in heavy up-front costs. It is important to determine which
nonrevenue producing amenities the project should provide so that non-essential elements with
high costs can be eliminated to reduce those heavy up-front costs. Second, the project phasing
could be adjusted to include some of the heavy up-front costs in later phases to improve the
project's economic feasibility. In addition, it should be noted that alternative financing options
were not analyzed. Such options could also positively impact the financial feasibility of the
proj ect for the developer.
Unmitigated Environmental Impacts
Under Alternative 8, significant unmitigated impacts in the areas of geology/soils/groundwater
and hydrology/water quality would remain due to lack of specific mitigation measures at the plan
level. Impacts in the areas of visual aesthetics/community character, land use/general plan
elements/zoning, and parks/recreation/open space would be significant and unmitigable under
Alternative 8. Specific visual concerns include the obstruction of existing public views to the
Bay from "E" and "F" Streets, and the blockage of future views of the bay and wetlands from
Marina Parkway because of the location of a hotel west of Marina Parkway.
Seven impacts to biological resources would remain significant and not mitigated at the plan
level under Alternative 8. The incremental loss of raptor foraging areas would also be
significant and unmitigable under Alternative 8. Any development of the site would result in
the loss of raptor foraging habitat.
Jt./ - ?
Item
Meeting Date 08/20/91
Page -8-
Traffic impacts were assessed as significant and unmitigable at the plan level under Alternative 8
because of uncertainty regarding the feasibility of mitigation measures.
Finally, the issues of school transportation costs and school sites would remain unresolved, and
therefore, significant under Alternative 8.
Conclusion
In summary, this report provides an analysis of the key issues raised by Alternative 8 including:
consistency with 1988 goals and objectives for Midbayfront development approved by the
Redevelopment Agency; overall intensity; economic feasibility; and unmitigated environmental
impacts. A short synopsis of the conclusion of each of those analyses follows.
. In general, Alternative 8 is consistent with the goals and objectives calling for a
visitor serving focus and a mixed use development, although the proposed
development does include substantial residential and office elements which could
interfere with the visitor serving focus.
. The overall intensity of the proposed project exceeds the intensity parameters
established in the certified LCP and the General Plan. Several other factors that
should be considered in determining the acceptability of increased intensity were also
explored including whether Alternative 8 would result in: decreased bulk, increased
open space, preservation of views, and consolidation of tall buildings away from the
perimeter of the site. Alternative 8, as proposed does not incorporate any of these
factors that would help to make increased intensity more attractive.
. Based on the two measures of financial feasibility tested by the City's economic
consultant, neither the proposed project nor either of the reduced density alternatives
tested were financially feasible. The economic consultant did identify several ways
to increase the financial feasibility of the project including re-evaluation of heavy
up-front costs such as public improvements, subterranean parking, and sports
facilities. Adjusting project phasing to include some of the high cost items in later
phases of the project was also identified as a way to make the project more
financially feasible. No alternative financing options were evaluated in the financial
feasibility analysis. Such options could increase the financial feasibility of the
proposal.
. Alternative 8 would result in numerous unmitigated environmental impacts. Impacts
in the areas of land use and visual aesthetics can only be mitigated by project
redesign. Traffic, schools, geology/soils/groundwater, hydrology/water quality and
several biological impacts will require resolution at the project level of CEQA
compliance. The significant unmitigable biological impact, loss of raptor foraging
habitat, would occur with any development of the site.
1'-/. r
Item
Meeting Date 08/20/91
Page -9-
Bayfront Planning Subcommittee Process
The Bayfront Planning Subcommittee was established by the City Council in May 1991, in an
effort by the Council to increase public participation in the Bayfront Planning process. In
addition to a nine member appointed Subcommittee, Mayor Nader and Councilwoman Grasser
Horton serve on the Subcommittee. The following list includes the name and the appointing
commissionlcouncilmember for each member of the Bayfront Planning Subcommittee.
Subcommittee Member
Appointing CommissionlCouncilmember
Pat Ables
John Ray
William Tuchscher
Joe Casillas
Larry Dumlao
Russ Bullen
John Moot
William Virchis
Glenn Goerke
Cultural Arts Commission
Resource Conservation Commission
Economic Development Commission
Planning Commission
Mayor Nader
Councilman Moore
Councilman Malcolm
Councilman Rindone
Councilwoman Grasser Horton
To date the Bayfront Planning Subcommittee has considered items such as the history of the
Bayfront, the Subcommittee's vision for development of the Bayfront, the Environmental Impact
Report prepared for the applicant's proposal, and the potential for inclusion of a cultural arts
facility within the Bayfront development. Thus, it would be appropriate to include the Bayfront
Planning Subcommittee in future planning efforts for the Bayfront to ensure an expanded
opportunity for community input into the process.
FISCAL IMPACT: Not applicable.
[C:\WP51 \COUNCIL\ALT -8-PH.113]
/Lj- 9
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[AF~~hku ~ A
PAUL A. PETERSON
GREGORY C. M. GARRATT
EDWARD F. WHITTLER
LYNNE L. HEIDEL
REBECCA MICHAEL
MARSHAL A. SCARR
MATTHEW A. PETERSON
LARRY N. MURNANE
PETE RSON [1 PRICE
A PROFESSIONAL CORPORATION
LAWYERS
530 B STREET. SUITE 2300
SAN DIEGO, CALIFORNIA 92101-4454
JUN 2 4
TELEPHONE
AREA CODE 619
234-0361
'.:,''''
fN<
(619) 234-4786
FILE No.
June 21, 1991
3848.002
Mr. Chris Salomone
Community Development Director
City of Chula Vista
276 4th Avenue
(Public Services Building)
Chula Vista, CA 92010
Re: Chula Vista Bayfront
Local Coastal Program Resubmittal
Dear Chris:
As a follow up to your letter dated June 14, 1991, please be
advised that we would like the Planning Commission and City Council
to consider Alternative 8 rather than the proposed LCP Resubmittal
dated June 28, 1990.
It is our understanding that Alternative 8 has already been
analyzed in terms of environmental impacts and has also been
analyzed by your staff in terms of density, traffic and other
considerations. We recognize that should the Planning Commission
and City Council approve Alternative 8, we would need to prepare a
revised LCP Resubmittal document which would reflect the reduced
density project proposed by Alternative 8.
We believe that we could process such revisions. in a very
short time period and would assume that the City could also docket
the Planning Commission and City Council hearings within a very
short time frame. We are assuming that should the Planning
Commission and City Council approve Alternative 8, that staff would
not need to, once again, independently, analyze or do any-further
work, with the exception of verifying that the modifications
~
'*
l'l-/~
Mr. Chris Salomone
June 21, 1991
Page 2
proposed in the LCP Resubmittal are consistent with the project as
contemplated in Alternative 8. If this is not the case, please
contact us at your earliest convenience so that we can clarify the
appropriate procedure.
Thank you for your courtesy.
Very truly yours,
PETERSON & PRICE
~O~\i~:::
Matthew A. Peterson
cc: Chula Vista Investors
~.
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,
MINUTES OF A SCHEDULED REGULAR MEETING
Resource Conservation Comm1ssion
Chula Vista, California
6:10 p.m.
Monday, July 22, 1991
Conference Roam 1
Public Services Building
CALL MEETING TO ORDER/ROLL CALL: Meeting was called to order
with a quorum at 6:10 p.m. by Chair Robert F~x. City
Environmental Review Coordinator Doug Reid called the roll.
Present: Commissioners Fox, Hall, Kracha and Ray. Comm1ssioner
Johnson arrived at 6:~~ p.m. Absent: Comm1ssioner Ghougassian.
APPROVAL OF MINUTES: MSUP (Ray/Kracha) to approve the m1nutes of
June 24, 1991.
lA RE.VIE,W OF FINAL EIR-89-08 - MIDBAYFRONT LCP REf:)uBMIT'l'AL NO.
B AMENDMENT ·
Principal Community Development Specialist Robin Putnam stated
that the staft report summarizes what is proposed by Alterna~ive
B and also provides an overV1ew of the "Signit1cant, Unm1tigable"
and the "Significant and Not Mitigated at the Plan-Level" impact
associated with proposed Alternative 8. She introduced Diana
Richardson, who helped prepare the EIR, as ava1lable to answer
questions. Staft's recommendation is that the Final EIR-89-08 be
certif ied.
MSUC (Kracha/RayJ to certity that Final EIR-89-08 has been
prepared in compliance with the State CEQA Guidelines and the
Environmental Review Procedures for the City of Chula Vista, and
turther that the ~esource Conservation Comm1ssion has reviewed
and considered the 1ntormation in the Final EIR as it reviews the
Alternative B concept plan.
Commissioner Ray suggested that the Comm1ssion go on record that
specific attention be given to traft1c, traft1c patterns and
congestion that might be caused, not spec1fically trom this
project, but from Rohr, the Soup Plantation and other business
activities nearby.
PROPOSED AMENDMENT: MS (Hall/Ray) that Ci ty Council not adopt a
Statement ot OVerriding Consideration with regard to this
proj ect.
RE.VISED AMENDMENT: At Commissioner Kracha's suggestion and with
the agreement ot the maker and second it was MSUC (Hall/Ray) that
City Council not adopt a Statement ot OVerriding Consideration.
The number ot Significant, Not Mitigated at Plan-Level environ-
mental 1mpacts were noted with concern. The ~esource Conserva-
tion Commission recommends that no Statement ot OVerriding
Consideration be made without extensive stUdy and public hear1ng.
It! -J:<
RCC
2
July 22, 19~1
AMENDED MOTION: MSUC (Hall/Ray) to certify the Final EIR-89-08
has been prepared in compliance with the state CEQA GUidelines
and the Environmental Rev1ew Procedures of the City of Chula
Vista, and further that the Resource Conservation Commission has
reviewed and considered the information in the Final EIR as it
reviews the Alternative 8 concept plan. It is recommended that
the City Council not adopt a Statement of OV~rr1ding
Consideration. The number of Significant, Not Mitigated at Plan-
Level env1ronmental 1mpacts were noted with concern. The
Resource Conservation Commission recommends that no Statement ot
OVerriding Consideration be made without extensive study and
publ ic hearing.
Chair Fox asked that the m1nutes note the concern of the
applicant at not receiving notice of the meeting in time to
prepare a presentation or a letter to the Comm1ssion outlining
the public benefits associated with the project, the extensive
mitigation measures worked out with the u.S. Fish and Wildlite
and other relevant information.
lB REVIEW OF LOCAL COASTAL PROGRAM ALTERNATIVE 8
Principal Community Development Specialist Putnam stated the
staff report provided information on what staff views as some of
the beneficial aspects of the project. It 1S recommended that
the ~CC adopt a motion that the Planning Comm1ssion recommend
adoption by the City Council of the resolution outlined in the
staft report.
A presentation was made by William Barkett, Matt Peterson and
David Smith outlining the Changes made since the first LCP was
approved years ago. The developer ma1nta1ned that they were not
clear on what was being requ1red of them and would like more
specifics than words like "too dense" and similar descriptions.
Staff replied that such policy decisions must be made by City
Council not by staff.
Commissioner Kracha pointed out a mathematical error in the Land
Use Categories Chart (Exhibit D). Alternate 8 under Public and
QuaSi-Public should be 25.75 instead of 23.2 as shown.
MSUC (Fox/Hall) to adopt a motion recommending that the Planning
Commission make the fOllowing recommendation to the City Council:
1. Adopt a resolution:
a. Certifying that FEIR-89-08 has been prepared in
accordance with CEQA and the Environmental Review
Procedures of the City of Chula Vista and that the
/'1- /;1
RCC
3
July 22, 1991
Planning Commission has reviewed these documents; and
b. Direct staff to work with the applicant and the
Bayfront Planning Subcommittee to resolve the key
issues and to develop the hard criteria raised by the
proposed project. Resolution of those key issues would
be no later than Thursday, October 17, 1991 and would
entail:
Determination of appropriate land use intensity.
Location Of buildings exceeding two stor1es away
from the per1meter of the site where they conflict
with public open space uses and uses of the
adjacent National Wildlife Refuge.
Preservation of public views to the bay from "En
and "F" Streets and removal of buildings west of
Marina Parkway to ensure public views to the bay
and wetlands from Marina Parkway
Evaluation ot the potential for inclusion of a
cultural arts fac11ity in the plan
Exploration ot alternative phasing and financing
programs to increase the f1nancial feasibility of
the plan
Resolution ot unmitigated impacts in the areas of
traffic, land use, visual quality,
parks/recreation/open space and schools.
The Commission is not making a recommendation on the
project based on the fact that there is no hard, set
criteria to mitigate whatever unmitigable circumstances
exist. The Commission will pend recommendation until
some recommendations come from stafr or the Bayfron~
Development Subcommittee.
2. REVIEW OF TIME LIMITS ON CONDITIONAL USE PERMITS
Item C Of the RCC meeting of June 24, 1991 dealt with th1S item.
3. REVIEW OF THE ORDINANCE ESTABLISHING RESOURCE CONSERVATION
COMMITTEE
MSUC (Kracha/Hall) to accept the KeV1ew and forward it to the
Ci ty Attorney.
/'-1.. /t(
Planning Commission
-4-
July 24, 1991
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Sa. CONSIDERATION OF FINAL EIR-89-08 ON MIDBAYFRONT LCP
RESUBMITTAL NO. 8 AMENDMENT
Community Development Director Salomone requested that the
Commission consider only Items Sa and Sc. Item Sc recommends
that action be continued until stafr and the Bayfront
Subcommittee work with the applicant to resolve key issues
related to the project. The ~esourceConservation Commission
/'-1 "/~
~..,~""'-------
Planning Commission
5
July 24, 19~1
(RCC) at their meeting of July 22, 1991 concurred with stafr's
recommendation ot certitying the EIR and recommending further
study. Director Salomone then introduced Christine Keller of
Keller Environmental Associates.
Ms. Keller said that the recirculated Draft and Final EIR had
been prepared to address the environmental impacts of the
original LCP Submittal and the six reduced density alternatives
as well as a number of offsite alternatives. Constraints on the
major conclusions of the EIR include potential environmental
impacts ot Alternative 8, the applicant's.proposed project, and
Alternatives 7 and 9 which represent the environmentally
preferable alternatives. She indicated that Walt Crampton was
available to speak to the geotechnical and water aspects of the
EIR as well as Keith Merkel on the biological studies and Dan
Marin on traffic.
She noted that Alternative 8 differs from the original LCP by a
reduction from 4.18 million square feet of development to 3.9
million square feet, the number of residential and commercial
visitor units and by an increase in park space and associated
changes in parking. The basic layout of Alternative 8 remains
similar to the original.
Alternative 7 and 9 are reduced to 2.5 million square feet of
development with a similar mix but provide a larger buffer
between the development and the WE- Street marsh and pond.
The slide presentation illustrated the significant mitigable and
non-mitigable impacts between the original LCP and Alternatives
8, 7 and 9. Relative heights of various buildings throughout the
area were shown and computer-generated illustrations of proposed
structures compared. Visual impacts included blockage of view of
the Bay from Bay Boulevard, Nature Interpretive Center and other
locations. The proposed view corr1dor was illustrated. Also
illustrated was the impact to the proposed park area by the
shading from the tall buildings.
The restrictions to raptor foraging areas were addressed by Mr.
Merkle saying that traftic of even 1/2 of the proposed magnitUde
would have a destructive effect.
The Chair complimented the compilers of the EIR on its
excellence.
MSUC (Tugenberg/Decker) 6-0, to certity that Final EIR-89-08 has
been prepared in compliance with the state CEQA GUidelines and
the Environmental Review Procedures for the City of Chula Vista,
and further that the Planning Commission has reviewed and
considered the information in the Final EIR as it reaches its
recommendation on the Alternative 8 concept plan.
/Lj .../~
Planning Commission
6
July 24, 19~1
5c. PUBLIC HEARING: CONSIDERATION OF OF LOCAL COASTAL PR<X;RAM
ALTERNATIVE 8
Community Development Director ualomone stated that the Planning
Commission is being asked to recommend City Council continuation
of this item because issues about econom1C feasibility of the
project and reduction in density alternatives require final
resolution. He introduced J. Kneip, Centi and Associates, who
made a detailed presentation covering the project descriptions,
the positive features and the unresolved issues (including
density, economic feasibiity and unm1tigated environmental
impacts).
This being the time and the place as advertised, the public
hearing was opened.
An organized presentation was made by Chula Vista Investors.
Participants included Paul Peterson, 530 B St., Ste 2300, San
Diego; Carl Worthington, 913 Ocean Front Walk, Venice, 90~~1; and
William Barkett, 864 Project, La Jolla, 92037.
Mr. Peterson indicated that the project would benefit the City
during construction by providing $600 million, or 500 jobs per
year. When completed, it would provide 1200-1500 hotel jobs plus
400 restaurant and new retail jobs yearly. Other significant
economic benefits to be provided the City would include $5
million in annual taxes, $500,000 in sales tax and hotel-room
taxes of about $2.2 million per year. He contended that the
project was economically feasible. Mr. Peterson contended that
the City has refused to work with the applicant on the
development agreement for 1-1/2 years.
Bill Burkett noted that every change made in the plan had been
with either the traffic or the envrionment in mind.
Carl Worthington gave a slide show presentation summarizing
project highlights and the eftorts made to develop a destination
resort, a 24-hour mixed-use community attractive for residential
and visitor-commercial, appropriate to its bayfront setting and
financially viable.
Jackie McQuade, 339 East "J" st., CV, requested denial of the
project and that the applicant not return with another submittal
unless he can stay within the General Plan guidelines.
Will Hyde, 803 Vista Way, CV, 91911, speaking on behalt of
Crossroads requested denial of the project. He recommended that
the plan be rewritten in its entirety with public input being
provided from inception. Mr. Hyde referenced "The Midbayfront
Planning Program", adopted in peptember, 1986, as an authority
regarding building heights.
It/-I?
Planninq Commission
7
July 24, 19~1
Peter Watry, 81 Second Ave., CV, read a letter from Bill Robens,
Conservation Chairman, South Bay Group, San Diego Chapter, Sierra
Club, noting that the project "...would cause severe and
irremediable harm to the environment." Mr. Robens recommended
that the Commission continue the item for Bayfront Subcomm1ttee
review and specifically indicate a preference for a project of
reduced intensity and one that places more emphasis on reduction
or elimination of environmental impacts. A second alternative
would be to deny the project as submitted and direct the
developer to return with one complying with the existing LCP and
more environmentally sensitive.
No one else wishing to speak, the public hear1ng was closed.
Commissioner Tugenberg said he would like to see less bulk to the
entire project. This could be achieved, perhaps, by greater
height while opening up the project to allow views to the bay so
there is not the feeling of intensity generated. by so many
buildings. Fewer buildings and more height would be his
recommendation.
Commissioner Carson said the resource of water should be of
paramount importance whether it is enhanced through the lagoon or
by being able to come up closer without endangering the wildlife.
She indicated that a larger view of the water and open space
should be emphasized rather than a narrow view corridor between
"E" Street and the bay. She wants view, water, open space and
less bulk even if it means a stacking of some of the buildings.
Commissioner Casillas said he would like to compliment both the
staff and the applicant, particularly Mr. Worthington who has
undoubtedly done an outstanding job. Some very significant
issues, however, have not been addressed properly and need work.
For that reason, he would support staff's recommendation to
continue the item so the ~ubcomm1ttee could work on it and public
input be provided. "The City of Chula Vista deserves the best
project we can get because once that land is gone, it's gone
forever. II
Commissioner Martin commented that there was "too much in too
small an area" and he would support staff's recommendation.
Commissioner Decker said that Alternate 8 has focused the eftorts
over the years down to a reasonable but adjustable plan. It is
one with a central theme that still needs some work. He liked
the architect's concept and thought further work toward
improvement would be practical.
Commissioner Fuller said she would like to compliment the appli-
cant and architect for a really innovative design which has a lot
of excellent points. The lagoon feature is truly outstanding.
J'f"/<T
Planning Commission
8
Julv 24, 19~1
She said she was not entirely comfortable with the present layout
and would like to see it reduced somewhat. A remarkable job has
been done in working with the various agencies on the
environmental concerns and the enhancement of the marsh wh1ch is
something desirable in any project of any scale. The
Commissioner said she supported staff's recommendation but had
some reservations about continuing this with the Subcommittee
without putting some time constraints. The environmental ~mpact
document accepted tonight covers anything that Alternate 8 or a
higher density proposal would entail. A lower density is under
discussion, and it is to be hoped that the-Subcomm1ttee would not
feel it necessary to go into further environmental review. She
expressed concern about the continued comparison to the adopted
LCP saying those charts are no longer valid. Ms. Fuller
emphasized that care should be taken that the PUblic does not get
the idea that they will have access to the Bayfront. The public
must be aware that the marsh land is not being developed so they
can go into the marsh or down into the water. The area is now a
National Wildlife ~efuge and there is no access to the water.
MSUC (Decker/Carson) 6-0, to continue this item and direct staff
to work with the applicant and the Bayfront Planning Subcomm1ttee
to resolve the key issues raised by the proposed project as
outlined in the staff report and to return to the Commission
within 4 months.
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RESOLUTION
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA, CALIFORNIA CERTIFYING FINAL EIR-89-08 AND
CONTINUING CONSIDERATION OF LOCAL COASTAL PROGRAM
ALTERNATIVE 8
THE CITY COUNCIL OF THE CITY OF CHULA VISTA does hereby resolve as follows:
WHEREAS, Final EIR-89-08 has been prepared in compliance with the State CEQA
Guidelines and the Environmental Review Procedures for the City of Chula Vista; and
WHEREAS, Alternative 8 as proposed raises several key issues that require further
resolution.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby certifies that Final
EIR-89-08 has been completed in compliance with the CEQA Guidelines and the Council has reviewed
and considered the information contained therein.
BE IT FURTHER RESOLVED that the City Council hereby directs staff to work with the
applicant and the Bayfront Planning Subcommittee to resolve the key issues raised by the proposed
project including:
. Determination of appropriate land use intensity
. Location of buildings exceeding two stories away from the perimeter of the site where they
conflict with public open space uses and uses of the adjacent National Wildlife Refuge
. Preservation of public views to the bay from "E" and "F" Streets and removal of buildings west
of Marina Parkway to ensure public views to the bay and wetlands from Marina Parkway
. Evaluation of the potential for inclusion of a cultural arts facility in the plan
. Exploration of alternative phasing and financing programs to increase the financial feasibility
of the plan
. Resolution of unmitigated impacts in the areas of traffic, land use, visual quality,
parks/recreation/open space and schools
BE IT FURTHER RESOLVED that the City Council reserves for future determination prior to
approval of the project its conclusions regarding CEQA findings, approval of the mitigation and
monitoring, and if necessary, Statement of Overriding Considerations.
~~
Chris Salomone
Community Development Director
Presented by
[C:\WP51 \CQUNCIL\EIR-89-98.RES]
1,/-2;}
COUNCIL AGENDA STATEMENT
Item
Ii/
Meeting Date 08/20/91
ITEM TITLE:
Report:
Consideration of Final EIR-89-08 Midbayfront LCP
Resubmittal No. 8 Amendment
SUBMITTED BY: Community Development Director
Director of Planning
REVIEWED BY: City Manager Vt( ht.~1
(4/5ths Vote: Yes _ No X)
BACKGROUND:
The original Draft EIR prepared on this proposal addressed the potential environmental effects
of a proposed Local Coastal Program Resubmittal including both text and graphics. At the end
of the public review period (Planning Commission hearing on September 26, 1990) Chula Vista
Investors (the applicant) introduced a new revised concept plan. This new proposed project is
termed Alternative 8. Should the City Council choose to approve the Alternative 8 concept plan,
then the applicant would be required to prepare a revised LCP Resubmittal document to reflect
the reduced density plan proposed by Alternative 8.
Two major changes to the certified LCP would occur if Alternative 8 were approved. The first
would involve the redesignation to "open space" on all City plans of the "D" Street Fill and
Gunpowder Point, consistent with the establishment of the Sweetwater Marsh National Wildlife
Refuge which includes those areas. The second major change would be to modify the
arrangement of land uses, building height controls, and development intensity in the Midbayfront
planning subarea.
The Alternative 8 concept plan for the Midbayfront proposes a mixed use project totalling
approximately 3.9 million square feet of building area. The concept plan proposes 1,400
residential units, 1,800 hotel units, 150,000 square feet of commercial retail, 640,000 square feet
of professional office, and approximately 246,000 square feet which includes athletic facilities
and a conference center.
Alternative 8 includes parks and part of a man-made lagoon at the northern and western
perimeter of the Midbayfront planning area. The lagoon is a salt water feature that would
extend east from the Bay to the central portion of the Midbayfront. The parks and lagoon would
be available for public use as well as for resident and visitor use.
;0/--21
Item
Meeting Date 08/20/91
Page -2-
Alternative 8 proposes:
. One 229 foot-high hotel which exceeds the parameters established for highrise
development in the Chula Vista General Plan;
. Two hotels and three apartment buildings in the highrise category (99-210 feet);
. One hotel, approximately fifteen apartment buildings, eight specialty retail buildings,
two commercial buildings, one office building, one conference/theater facility, one
ice rink, and one light industrial building in the midrise range (43-98 feet); and
. The remainder of the structures are below 43 feet in height (within the lowrise
category) .
Wetland setbacks are proposed along the perimeter of the Midbayfront which is adjacent to both
San Diego Bay and Sweetwater Marsh National Wildlife Refuge.
The environmental analysis included in the Final EIR addresses the following issues: geology/
soils/groundwater, hydrology/water quality, visual aesthetics/community character, conversion
of agricultural lands, air quality, noise, biology, archaeology/history/paleontology, and land
use/general plan elements/zoning, community social factors, community tax structure,
parks/recreation/and open space, utility service, and transportation/access. The Final EIR also
examines alternatives to the project, growth inducing impacts, cumulative impacts, and other
environmental summaries required by CEQA. The environmental consultant that prepared this
Final EIR is Keller Environmental Associates, Inc. of San Diego, California.
RECOMMENDATION: Certify that Final EIR-89-08 has been prepared in compliance with
the State CEQA Guidelines and the Environmental Review Procedures for the City of Chula
Vista, and further that the City Council reviewed and considered the information in the Final
EIR as it reached its decision on the Alternative 8 concept plan.
BOARDS/COMMISSIONS RECOMMENDATION: On July 22, 1991 and July 24, 1991 the
Resource Conservation Commission and the Planning Commission, respectively, recommended
certification of Final EIR-89-08.
)'1- -2~
Item
Meeting Date 08/20/91
Page -3-
DISCUSSION:
The Final EIR includes expanded and refined impact definitions to clearly distinguish between
those significant impacts that may be mitigable at a later stage of planning and California
Environmental Quality Act (CEQA) compliance and those impacts that may only be mitigated
through a major redesign of the project or selection of another alternative. In preparing the
August 1990 Draft EIR, the category "Significant and Not Mitigable" was used to categorize a
broad range of impacts -- including those that were not considered to be mitigable except
through project redesign, as well as those considered 1;0 be significant and not mitigated
at the present time, based upon the information provided by the applicant at the plan-level of
CEQA compliance. In various instances, impacts classified in the DEIR as "Significant,
Unmitigable" at the plan level, may be mitigable once more detailed studies and planning are
completed by the applicant and the City.
Consequently, in order to clearly distinguish between these two major impact categories, the
project team refined the impact definitions and re-evaluated all environmental impacts of the
proposed project and alternatives based upon the following criteria and definitions:
. "Significant and Not Mitigable" - This category pertains only to those
significant impacts that would not be mitigated below a level of
significance at any stage of project planning and environmental
compliance. Consequently, this impact category pertains to those
effects that can only be avoided through project redesign or selection of
another alternative.
. llSignificant and Not Mitigated at the Plan-Level of CEQA
Compliance" - This category of impacts applies to those environmental
effects that are not presently mitigated by identifiable measures or the
applicant's commitments. These impacts mayor may not be mitigated
at later stages of planning and environmental compliance. In most
instances, additional baseline studies or project details are needed prior
to determining whether mitigation would be feasible or not.
. II Significant, Mitigable" - Impacts that exceeded the threshold of
significance are categorized as "Significant, Mitigable" in those
instances where mitigation measures are readily available or where the
applicant has already provided sufficient information and mitigation
commitments. In this instance, additional studies and/or design
information are not necessary to establish appropriate measures and
their effectiveness in reducing impacts below the significant threshold.
J tj -,2. (,
Item
Meeting Date 08/20/91
Page -4-
. "Adverse, Not Significant" - Impacts considered to be adverse, but
below a level of significance are listed under this impact level.
. "No or Limited Impact" - Impacts that are considered to be very minor
or undiscernible are classified in this category.
. "Beneficial Impacts" - Impacts that will have a beneficial effect on the
City of Chula Vista, its residents, and/or its environmental resources are
so noted under this category.
An analysis of the significant adverse environmental impacts which would result from
implementation of Alternative 8 follows.
1. Geology/Soils/Groundwater
Development of the proposed project and alternatives would result in the following four
potentially significant impacts. The impacts are described in the right column and level
of each impact is identified in the left column.
Impact Level
Impact Description
Significant Mitigable
1. Ground settlement due to consolidation of the
compressible estuarine/fluvial (bay) deposits and the
artificial fill soils on site;
Significant Mitigable
2. Grading impacts for onsite and offsite water and sewer
pipelines;
Significant, not mitigated at
plan level
3. Seismic hazards, including ground shaking, surface
displacement, liquefaction, tsunamis, and earthquake-
induced flooding; and
Significant, not mitigated at
plan level
4. Potential foundation design and construction difficulties
associated with the construction of foundations and
subterranean parking structures at or near the
groundwater table.
}'1- ~ 7
2. Hydrology/Water Quality
Item
Meeting Date 08/20/91
Page -5-
Five potentially significant hydrology/water quality impacts were cited as a result of
development of the project and the alternatives. These include:
Impact Level
a.andb. Significant,
Mitigable
c. Significant, not mitigated
at plan level
Significant, not mitigated at
plan level
Significant, not mitigated at
plan level
Significant, mitigable
Significant, mitigable
Impact Description
1. Flooding of: (a) low-lying areas from tidal highs,
compounded by run-up from wind-driven waves
(coastal flood hazards); (b) flooding from the
Sweetwater River; (c) flooding associated with
exceeding the capacity of proposed storm drain
facilities on site;
2. Erosion from inland or coastal flooding;
3. Siltation and chemical contamination/degradation of
water quality from surface runoff-pesticides, fertilizers,
oil, grease, etc.;
4. Inconsistency with City of Chula Vista standards,
specifically related to the design storm flow, and
gravity pipe requirements; and
5. Issues regarding quantity and quality of water for both
the lO-acre public lagoon and the semi-public
residential lagoon in the northern portion of the site.
3. Visual Aesthetics/Community Character
Significant visual and aesthetic impacts would occur from development of Alternative 8
and three reduced density alternatives (Alternatives 3, 4 and 5). No significant
aesthetic/visual impacts would occur from development allowed under the existing LCP.
The significant impacts and the level of significance of each impact are summarized
below.
J'/-.,lK'
Item
Meeting Date 08/20/91
Page -6-
Impact Level
Impact Description
Significant, not mitigable
1. Creation of a visually dominant urban landscape from
the Nature Interpretive Center, where aesthetic
enjoyment of the natural environment is a significant
part of the visitor experience, would be permanently
lost.
Significant, not mitigable
2. Obstruction of existing scenic bay views from public
use areas and establishments along Bay Boulevard.
Significant, not mitigable
3. Creation of a visually dominant urban landscape from
areas within the City of Chula Vista and from 1-5, that
would be incompatible with the waterfront image
community identity of Chula Vista.
4. Conversion of Agricultural Lands
The loss of approximately 45 to 65 acres of potential agricultural land to urban uses is
not considered significant at the plan level. The loss of any potential agricultural land
represents an incremental contribution to a regionally significant loss of agricultural land
to development.
5. Air Quality
Potentially significant air quality impacts would occur from development of the proposed
co-generation plant. An incremental contribution to regional air quality problems would
also occur from vehicular sources. In addition, cumulative impacts would occur from
vehicular emissions added to the co-generation plant emissions. Mitigation measures
must be implemented to reduce these impacts to a level below significant, including
compliance with the Air Pollution Control District's requirements for co-generation
emissions, dust control (during construction), construction traffic monitoring, and
implementation of Transportation Control Measures coordinated through a transportation
management agency.
Further, once the proposed parking garages have been designed, an additional air quality
analysis must be conducted to assess potential air quality impacts to the garage users.
J t/ - ~9
Item
Meeting Date 08/20/91
Page -7-
6. Noise
Potentially significant noise impacts could occur from construction activities, and land
use incompatibility. Specifically the location of the child care center close to the noise
from 1-5 and the co-generation facility raise noise concerns. These impacts can be
mitigated to a level below significant by limiting construction activities to certain times,
limiting construction access routes, establishing a noise performance standard for the co-
generation facility, and by requiring a noise barrier along the eastern end of the child
care facility.
7. Biology
Numerous impacts are cited to biological resources including wildlife resources,
threatened and endangered species, and marine resources. Twenty-six mitigation
measures are detailed for biological impacts in the FE1R. These mitigation measures
would help to minimize the impacts of the project on biological resources, but one
significant unmitigable impact would remain. There are not foreseeable mitigation
measures available to compensate for the loss of raptor foraging habitat associated with
the alteration of land uses in the Midbayfront. Thus, this impact is considered significant
and unmitigable.
The project description, environmental safeguards, and the mitigation measures detailed
in the Final E1R provide adequate assurance that impacts associated with degradation of
water quality alterations of predator/competition/prey regimes, human and pet presence,
endangered species concerns, and vector control issue can be mitigated at the project
level by the development and implementation of precise plans which address these
concerns. Currently, there is not enough project-level detail available to adequately
evaluate significance on these issues. A biological resources management plan will be
developed in a completed form during the project level environmental review process.
So, the impacts identified above remain significant and not mitigated at the plan level.
8. Archaeology/History
The impacts to archaeological and historical resources were found to be significant but
mitigable by subjecting off-site improvements (e.g., for utility extension) to
archaeological review.
9. Paleontology
Significant impacts to paleontological resources could occur during project grading. The
standard on-site monitoring requirements are included in the Final E1R as mitigation for
these impacts.
/t(, 311
Item
Meeting Date 08/20/91
Page -8-
10. Land Use/General Plan Elements/Zoning
The significant land use impacts associated with the proposed project and the level of
significance of each impact are summarized below.
Impact Level
Impact Description
Significant, not mitigable
1. Incompatibility of the intense nature of the
development with the land uses of the surrounding
Chula Vista area;
Significant, not mitigable
2. Incompatibility of the intense nature of development
with the adjacent unique open space uses of the
Sweetwater Marsh National Wildlife Refuge and
Nature Interpretive Center;
Significant, mitigable
3. The potential incompatibility of the residences located
above and nearby the commercial retail and
commercial visitor uses in the central core area. Such
potential impacts include noise from traffic and people,
traffic congestion, night-lighting and competition for
parking spaces, all of these largely occurring on
weekends and evenings when most people are home;
and
Significant, not mitigated at
the plan level
4. Inconsistency with the certified LCP, General Plan
(2010), and Bayfront Redevelopment Plan.
The only mitigation measure possible to reduce the impacts from land use intensity
incompatibility (number 1 above) and incompatibility with the adjacent NWR (number
2 above) to below a level of significance would be to redesign the proposed project.
Otherwise, these impacts would remain significant. Mitigation for impact number 3
above would involve building design techniques such as maximum insulation in exterior
and interior walls, floor separation design, and window treatment. Mitigation for number
4 above would also necessitate either project redesign, or approval of an LCP
Resubmittal, a General Plan Amendment, and a Redevelopment Plan Amendment;
otherwise, this land use impact would also remain significant.
It}, 31
Item
Meeting Date 08/20/91
Page -9-
11. Community Social Factors
A significant increase in housing and a resulting population increase would occur on the
project site over what was planned for the site, and a substantial increase in employment
opportunities would occur. Both the increase in housing and employment opportunities
are considered beneficial impacts.
12. Community Tax Structure
No significant adverse impacts would occur in the area of community tax structure. A
positive impact to the City's Redevelopment Agency would occur under all of the
alternatives.
13. Parks. Recreation. and Open Space
The EIR cites the following inadequacies in the proposed project in the area of parks,
recreation, and open space.
. Park development according to the proposed phasing plan would not provide
adequate park area or parking for parks within Phase I to accommodate the
anticipated high public usage;
. Potentially insufficient amount of parking for park users;
. Inadequate information regarding public access from on-site parking areas to
parks, and from areas across 1-5 to the east to the parks.;
. Shade impacts to parks and public open space areas.
Mitigation is possible to reduce the first three impacts to below a level of significance.
These measures are:
. Revise the Phasing Plan to include the parks and adequate public park parking (as
approved by the City) within Phase I.
. Creation of additional public parking spaces per City requirements to be
determined at the project level.
. Provision of access plan, showing designated public parking areas, access routes
to public areas, and access routes and signage from the east side of 1-5 across the
"E" Street bridge. The access plan must be approved by City Planning and
Community Development Departments.
JLj-J-2
Item
Meeting Date 08/20/91
Page -10-
The fourth impact can only be reduced by project redesign, thus, it remains significant
and unmitigable.
14. Utility Service
In the area of schools, the creation of new Mello-Roos districts would provide for the
collection of funds to finance items such as buses, relocatable classrooms, permanent
classrooms, and property on which those facilities could be located. Annual costs for
student transportation including bus maintenance and drivers' salaries are not, however,
eligible for Mello-Roos funding. These costs need to be funded by either a cash
contribution from the applicant or a long-term binding agreement with the applicant to
finance annual school transportation costs. The issue of new school sites or additional
property adjacent to existing schools for the construction of capital improvements must
be resolved during the project level of eEQA compliance and the impact remains
significant at the plan level.
15. Transportation/ Access
Development of the proposed project would result in significant impacts to street and
intersection capacities at streets in the project vicinity.
The Year 2000 condition was analyzed with the traffic generated by the Proposed Project
added to the No-Project condition. This analysis revealed that under this condition, like
the No-Project condition, all study area intersections will operate at LOS e or better
during the a.m. peak hour. During the p.m. peak hour, with the proposed project
generated traffic added to the network, the following intersections will operate at
unacceptable levels of service (LOS D or worse - Arterial Intersections, LOS E or worse
- Freeway Ramp Intersections).
. 1-5 Southbound Ramp/"E" Street (LOS F, leU 1.05)
. 1-5 Northbound Ramp/"E" Street (LOS F, leU 1.30)
. Broadway/"E" Street (LOS F, leu 1.04)
. Broadway/"F" Street (LOS D, leU 0.84)
. Broadway/"R" Street (LOS E, leU 0.95)
Measures have been suggested and analyzed that would result in the following levels of
servIce.
. 1-5 Southbound Ramp/"E" Street (LOS D, leU 0.87)
. 1-5 Northbound Ramp/"E" Street (LOS e, leU 0.74)
. Broadway/"E" Street (LOS e, leU 0.76)
) t/ - ~;J
Item
Meeting Date 08/20/91
Page -11-
. Broadway/"F" Street (LOS C, ICU 0.79)
. Broadway/"H" Street (LOS C, ICU 0.75)
The feasibility of several of the measures including restriping of the "E" Street
overcrossing, and widening Bay Boulevard to provide three northbound lanes has not as
yet, been demonstrated. The feasibility of these measures must, however, be confirmed
by the City Traffic Engineer and CalTrans prior to accepting the measures as appropriate
mitigation at the project level. Thus, many of the traffic impacts associated with the
proposed project remain significant and not mitigated at the plan level. In addition, at
the project level, a determination of the applicant's fair share of the improvements
required at the off-site intersections will be analyzed.
Alternatives
CEQA requires description of a range of "reasonable alternatives, to the project, or to the
location of the project, which could feasibly attain the basic objectives of the project," and to
evaluate the comparative merits of the alternatives. The discussion of alternatives "shall focus
on alternatives capable of eliminating any significant adverse environmental effects or reducing
them to a level of insignificance, even if these alternatives would impede to some degree the
attainment of project alternatives, or would be more costly."
The alternatives analysis in the Recirculated DEIR includes nine alternatives, five of which were
development plans which were analyzed at the same level of detail as the proposed project. The
alternatives are listed below; numbers 2 through 5, and 8, are those that are analyzed in the
same level of detail as the proposed project.
(1) No Project
(2) Development Under Existing Certified LCP
(3) Reduced Density 1 (26 percent intensity decrease from developer's proposal)
(4) Reduced Density lA (26 percent intensity decrease from developer's proposal)
(5) Reduced Density 2 (47 percent intensity decrease from developer's proposal)
(6) Possible Locational Alternatives
(7) Reduced Density/Modified Design Alternative (47 percent intensity decrease from
developer's proposal)
(8) Applicant's Revised Development Plan
(9) Alternative Developed in Response to Public Comments
Eight locational alternatives were analyzed in the DEIR. The alternative site locations are
included in response to the recent Goleta case, in which the Court ruled that EIRs must evaluate
alternative locations for a project, in addition to project alternatives on the same site.
Alternative sites are examined in the EIR not as a viable option to the proposed project, but
J'-I-;JY
Item
Meeting Date 08/20/91
Page -12-
rather to assess whether environmental impacts from the same or a similar project might be
reduced or eliminated at a different site than the proposed location.
The Midbayfront development plan would create reduced impacts in a different location, possibly
in such areas as shown by possible locational alternatives 2 and 6. It was also concluded that
the elements of the development plan that resulted in the significant, unmitigable impacts were
the high density, building bulk, and building heights. Thus, Alternatives 7 and 9, additional on-
site alternatives, were designed by the City's environmental and planning consultants in an effort
to reduce project impacts and to respond to public comments regarding the project density, bulk,
and height. The impacts associated with Alternatives 7 and 9 are summarized below.
Alternative 7
Alternative 7 was developed by reviewing the potentially significant impacts of the proposed
project, and designing a development which maintained the land uses proposed by the project
while avoiding or significantly reducing the cited impacts. The design reduced the overall
intensity to a level allowed by the existing LCP (this alternative assumes a maximum of
approximately 2.5 million square feet of building). The design also reduced the heights of
buildings throughout the project area.
Under Alternative 7, the significant unmitigated impacts in the areas of geology/soils/
groundwater and hydrology/water quality would remain due to lack of specific mitigation
measures at the plan level. It is, however, likely that these impacts could be mitigated to below
significant at the project level. With the mitigation measures outlined in the Final EIR, impacts
in the areas of visual aesthetics/community character, land use/general plan elements/zoning, and
parks/recreation/and open space could be mitigated to a less than significant level.
Five impacts to biological resources would remain significant and not mitigated at the plan level
under Alternative 7. The incremental loss of raptor foraging areas would be significant and
unmitigable under Alternative 7. In addition, traffic impacts were also assessed as significant
and not mitigated at the plan level because of the uncertainty regarding the feasibility of the
mitigation measures. Finally, the issues of school transportation costs and school sites would
remain unrysolved, and therefore, significant under Alternative 7.
In summary, although significant unmitigable impacts would result from implementation of
Alternative 7, the number of unmitigable impacts would be substantially reduced from the
number identified for the proposed project. Alternatives 7 and 9 have fewer significant adverse
environmental impacts than any of the other alternatives analyzed except the No Project
alternative.
1'/";1.5
Item
Meeting Date 08/20/91
Page -13-
Alternative 9
Alternative 9 was developed in response to comments received on the original Draft EIR. The
impacts associated with Alternative 9 would be very similar to the impacts identified for
Alternative 7.
FISCAL IMPACT: Not applicable.
[C:\WP51 \CQUNCIL\EIR89-08.113]
J'I-;3/'
COUNCIL AGENDA STATEMENT
Item
15'
Meeting Date 8/20/91
ITEM TITLE: Report on Traffic Concerns on Point Barrow Drive in Robinhood
Point Subdivision East of Oleander Avenue
SUBMITTED BY: Director of Public Work~
REVIEWED BY: City Manager G i'-/~ (4/5ths Vote: Yes_No-L)
~.JJ Council Referral #2321
BACKGROUND:
The City Council received a letter with a petition from Mrs. Jean Adams, a
resident of the Robinhood Point area, requesting that something be done to
reduce the speed of vehicles on Point Barrow Drive.
RECOMMENDATION:
The Ci ty Council deny Mrs. Adams' request for speed bumps and accept staff's
report and Safety Commission's recommendation.
BOARDS/COMMISSIONS RECOMMENDATION: At the Safety Commission meeting of July
11, 1991, the Safety Commission voted 7-0 to accept staff's recommendation and
recommend that the City Council approve the installation of: 1) curve warning
and 15 MPH adVisory speed limit signs, and 2) a centerline stripe with
reflective markers.
DISCUSSION:
A letter and petition signed by the residents of the Point Robinhood area was
received. These residents are requesting that something be done to reduce the
speed of vehicular traffic using West Point Drive and Point Barrow Drive.
These streets are located in the southeastern portion of the City, east of
Brandywine Avenue and north of Sequoia Street.
West Point Drive is a 32 foot wide north/south residential street. There is a
curb, gutter, and sidewalk along the west side and only curb and gutter along
the east side. Parking is allowed on both sides of the street. West Point
Dri ve becomes Poi nt Barrow Dri ve north of where the roadway curves to the
left. This street serves as the only access point for 53 single family
residences situated on seven cul-de-sacs.
The speed limit on these streets is a Prima Facie (unposted) 25 MPH. The
grade at the centerline of the roadway is almost 12% on the segment from
Sequoia Street to Morro Point Drive. This may account for the motorists
attempt i ng to gain momentum to reach the area north of Morro Poi nt Dri ve.
Once motorists are north of Morro Point Drive the grade levels out to about 3%
just before entering the 100' radius curve.
A review of the accident history for this area shows that there has been only
one reported accident during the 3-1/2 year period from January 1, 1988
/..>: I
Page 2, Item
Meeting Date 8/20/91
through June 20, 1991. This accident resulted from a single vehicle losing
control and hitting the west curb line and a fire hydrant at the intersection
of West Point Drive and False Point Court. The vehicle was driven by an area
resident who had been drinking but was not legally intoxicated.
In an effort to determine a comfortable speed to drive through the 100 ft.
radius curve, staff has completed some runs at different speeds for each
direction. Using an instrument called "Ball Bank Indicator" a speed of
approximately 17-19 MPH was determined to be ideal. The Caltrans Highway
Design Manual shows that the minimum design speed for the 100 ft. radius curve
in question is less than 20 MPH, thus concurring with staff's conclusion.
Since the speed limit is presently an unposted 25 MPH, staff is recommending
that a "Curve Warning" sign (W-3) with a 15 MPH advisory speed limit be posted.
The Traffic Engineering Division has completed 48 hours of surveys to document
prevailing vehicular speeds. The Average Daily Traffic (ADT) over a 2-day
weekday period is approximately 825 vehicles per day.
The results of these surveys have been tabulated below:
NORTHBOUND SOUTHBOUND
5/20/91 5/21/91 5/20/91 5/21/91
ADT 480 423 389 359
Average Speed 27.41 26.87 25.74 25.70
Median Speed 24.30 24.28 24.42 24.68
85th % Speed 30.32 27.62 28.36 28.54
Mode Speed 23.00 23.00 23.00 23.00
10 MPH Pace 23-33 23-33 23-33 23-33
% Within Pace 85.41 87.94 96.65 97.49
GLOSSARY
Average Daily Traffic: Total volume of traffic over a 24 hour
period. By direction if noted.
Average Speed Sum of all the recorded speeds divided by the total number
All Vehicles of vehicles recorded.
ADT
Med i an Speed Speed wh i ch 50% of the veh i c 1 es were above and 50% of the
vehicles were below.
Mode Speed
10 MPH Pace
Often referred to as the critical speed, this speed is the
speed that 85% of the drivers are travelling at or below. This
is the speed used by the State of California to determine what
speed limit should be posted.
The speed the most often was recorded during the time surveyed.
The 10 MPH range which contains the most vehicles during the
time surveyed.
85th
Percentile
1~.2
Page 3, Item
Meeting Date 8/20/91
In the letter Mrs. Adams is requesting that two speed bumps be installed in
the area to slow veh i cul ar speed to 10 MPH. She also ment i oned that speed
bumps have recently been installed on Westbrook Avenue in San Diego for the
same purpose. Si nce Mrs. Adams referred to the San Di ego i nsta 11 at ion, we
have assumed that she is not requesting the type of abrupt bump found on
parking lots, instead she is requesting speed humps which are much less harsh
but do cause some discomfort for motori sts . Speed humps are asphalt mounds
that are three to four inches high and 12 feet wi de. Speed bumps are also
three to four inches high but are less than a foot wide.
Staff has been in contact with the City of San Diego Traffic Engineering
Department and di scussed the topi c of speed humps on Westbrook Avenue and
Granada Avenue. Westbrook Avenue is located north of Bonita and parallels the
South Bay Parkway. The street is 40' wide curb to curb and generally tangent
with a grade of less than 5%. The Average Daily Traffic (ADT) count is
approximately 2700 vehi cl es per day. Granada Avenue is located in the North
Park area of San Diego near the intersection of 30th Street and University
Avenue. The ADT is estimated at 800 vehicles per day. The curb to curb width
is 52 ft. Neither of these two streets has a posted speed limit or centerline
stri pi ng. Both streets have res i dent i a 1 homes fronting on it and on street
parking is allowed.
Several criteria were establ ished for speed humps by the City of San Diego
Traffic Engineering Department for each candidate location based on experience
of other cities throughout the State~
1. The street was to have only one lane of travel for each direction.
2. The original 85th percentile speed was to have been greater than 35 MPH
on a 25 MPH zone.
3. Traffic volumes were to be less than 3000 vehicles per day.
4. The roadway al ignment was to be tangent with a grade of less than 5% so
that all of the speed bumps could be seen from either end of the street.
5. The street is to be wide, at least 40', to provide for a recovery zone if
a vehicle should lose control.
It shoul d be noted that there are numerous c it i es in the State that employ
speed humps under special traffic conditions. It is worth noting that the
criteria used by the various cities are similar to those used by the City of
San Diego. The criteria is modeled after a report produced by the California
Traffic Control Devices Committee.
An observation associated with each of the locations, was that none of the
speed humps were constructed with exactly the same cross-section. Some speed
humps cause more of an abrupt jolt than others. To check the effectiveness of
the speed humps in San Diego, radar speed surveys were conducted by the City
of Chula Vista Traffic Engineering Division. Results show that most vehicles
If'., ;3
Page 4, Item
Meeting Date 8/20/91
are crossing the speed humps at about 16 MPH and the 85th percentile is at
approximately 19 MPH. In between the speed bumps the speed is 22 MPH. In
compari son, Poi nt Barrow Dri ve and West Poi nt Dri ve have an average speed of
approximately 26 MPH and an 85th percentile of approximately 29 MPH.
These speed humps in the City of San Diego have been placed at intervals of
from 225' to almost 400'. As can be seen, speed humps will not lower the
speed to 10 MPH maximum as is being requested. Since the area in question is
a cul-de-sac with only one access point for all residents, it is not affected
by passer-by trips or short-cutters as was the case with the streets in the
City of San Diego study. The speeding is being done by area residents.
The City of Chula Vista does not have any speed humps on public streets.
California courts have held public agencies liable for personal injuries
resulting from faulty design of speed humps. Increased hazard to unwary
motorists, challenges to dare-devils, disruption to the movement of both
emergency vehicles and service vehicles, and an undesirable increase in noise
and pollution are all reasons for not installing speed humps.
Since the subject location is within a curve and the street is narrow, it does
not meet the recommended cri teri a for speed humps. The subject 1 ocat ion is
not a good candidate for speed humps; therefore, staff does not recommend
speed humps on these streets.
Mrs. Adams stated in her letter that children play in the street. Staff feels
that children should not be encouraged to use the street as a playground. It
is the responsibility of parents to ensure that children do not play in the
street. It is also the responsibility of the motorists to drive within the 25
MPH speed limit when driving on residential streets. It is the responsibility
of both the pedestrian and the vehicle operator to look out for and respect
each others right-of-way.
At the Safety Commission meeting, the possibility of reducing the speed limit
to less than 25 MPH was discussed. California Vehicle Code Section 22358.3
does not apply to West Point Drive and Point Barrow Drive, since it is greater
than 25 feet in width. Therefore, staff cannot legally lower the speed limit
below 25 MPH.
Based on staff analysis of traffic conditions, the following actions will be
taken unless otherwise directed by the City Council.
1. The curve at Point Barrow Drive and West Point Drive be delineated with a
double yellow centerline stripe with reflective pavement markers; and
2. That curve warning signs with a 15 MPH advisory speed plate be posted in
advance of each approach to the curve.
All 53 residences in the area have been notified of tonight's meeting.
FISCAL IMPACT: $300 for signs and pavement markings
/.5'- t/
Attachments:
FR/KY -119- (2321)
WPC 5698E
Page 5, Item
Meeting Date 8/20/91
Letter and petition dated April 17, 19~1
Area plats (3)
Ball-bank findings
Northbound speed survey graph
Southbound speed survey graph
California Vehicle Code Section 22358.3
Minutes Safety Commission dated 7/11/91 (Excerpt)
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April 17, 1991
CITY COUNCIL OFFICES
ClilllA VISTA, CA
Leonard H. Moore
Mayor pro Tempore
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA . 91910
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Dear Mayor Hoore:
It is with great concern that this letter and accompanying
petition, which has been signed by 100\ of the residents directly
affected, comes to you regarding a major safety problem in the
Point Robinhood neighborhood.
In the immediate vicinity of the area highlighted on the enclosed
map, there live approximately 50 children under the age of 13.
These children, like any others, are very active and enjoy
walking, running, and riding bicycles and skateboards to transit
from one cul-de-sac to another.
While there is only one ingress and egress point for traffic from
this particular neighborhood, traffic has tended, over the past 2
years, to increase in speed along Point Barrow Drive and on the
blind transition curve from West Point Drive to Point Barrow
Drive.
Unfortunately, immediately adjacent to the blind transition curve
are two cul-de-sacs (Cavern Point Court and Point Hueneme Court)
where an enormous amount of pedestrian cross-traffic occurs. On
numerous occasions there have been extremely close calls where
vehicles entering the area at a rate of speed in excess of 35 HPH
have nearly struck children ~rossing the street between the two
cul-de-sacs.
Furthermore, vehicles exiting the area along Point Barrow Drive
commonly travel at an excessive rate of speed and have come close
to striking pedestrians crossing from one side of the street to
the other.
It is requested, therefore, that the City
speed bumps highlighted with yellow paint
locations as indicated on the enclosed map:
(1) on the blind transition curve between West Point Drive
and Point Barrow Drive and,
immediately install
at the following
(2) on Point Barrow Drive between Cavern Point Court and San
Pedro Point Court.
If,t,
'0
Mayor pro Tempore Hoore
-2-
April 17, 1991
It is Intended that (lj above limit the speed of the
North/Westbound traffic only, but caution should be exercised in
not making the speedbump too short, allowing vehicles to travel
around it to the left. Item (2) above is intended to limit the
speed of vehicles in both East and Westbound directions.
The City of San Diego is currently installing speedbumps in
residential areas (e.g_ Westbrook Avenue, San Diego, CA 92139)
which limit the speed of traffic to a safe speed without
requiring the vehicles to make a complete stop to cross them.
Perhaps this type of application would be appropriate in our
situation, as the goal is to limit the speed of traffic in the
affected areas to approximately 10 MPH maximum.
I hope action can be taken on this request immediately to
preclude an accident from occurring which will most definitely
result in substantial injury to' one or more of the area
residents.
Your attention to this is appreciated.
( Sincerely,
~~
1547 Point Hueneme Court
Chula Vista, CA 91911
Phone: 421-0210
Enclosures: 1) Area map
2) Petition
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PETITION TO CONSTRUCT SPEED BUMP IN POINT ROBINHOOD
THIS PETITION IS SUBMITTED IN ORDER TO PERSUADE THE CITY OF CHULA
VISTA TO CONSTRUCT TWO SPEED BUMPS TO SLOW LOCAL TRAFFIC NEAR A
BLIND TRANSITIONAL CURVE BETWEEN WEST P01NT AND PT BARROW IN
POINT ROBINHOOD.
N A M E
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PETITION TO CONSTRUCT SPEED BUMP IN POINT ROBINHOOD
THIS PETITION IS SUBMITTED IN ORDER TO PERSUADE THE CITY OF CHULA
VISTA TO CONSTRUCT TWO SPEED BUMPS TO SLOW LOCAL TRAFFIC NEAR A
BLIND TRANSITIONAL CURVE BETWEEN WEST POINT AND PT BARROW IN
POINT ROBINHOOD.
ADD RES S
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PETITION TO CONSTRUCT SPEED BUMP IN POINT ROBINHOOD
THIS PETITION IS SUBMITTED IN ORDER TO PERSUADE THE CITY OF CHULA
VISTA TO CONSTRUCT TWO SPEED BUMPS TO SLOW LOCAL TRAFFIC NEAR A
BLIND TRANSITIONAL CURVE BETWEEN WEST POINT AND PT BAR.QOW IN
POINT ROBINHOOD.
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POINT BARROW DRIVE and WEST POINT DRIVE
CURVE # DIRECTION OF TRAVEL SPEED READINGS
1 NORTHBOUND 15 12,12,12
NORTHBOUND 20 15,16,18
NORTHBOUND 25 19,20,20
SOUTHBOUND 15 8,9,9
SOUTHBOUND 20 15,15,14
SOUTHBOUND 25 18,21,20
SAFE .CURVE SPEED-
INDICATOR
The safe driving speed .
for any curve is quickly
and accurately deter-
mined with the Safe
"Curve-Speed" Indica-
tor mounted in the
engineer's car. The
scale reads zero when
the car is level, and shows "tilt" up to 250 each side. The scale is red
beyond 100 each way, to denote danger zones. Designed by Slope-
Meter to the specifications of the Minnesota Highway Dept. Traffic
Division.. Used nation-wide by highway and traffic engineers.
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Please note:
The Ball-Bank Indicator is used to determine a
comfortable speed for driving through a curve. The readings are
based as follows:
Speeds of 0-25 mph not to exceed 14.
Speeds of 25-35 mph not to exceed 12.
Speeds of 35-up mph not to exceed 10.
The rational for this comes from the fact that a driver can
maintain control of a vehicle against centrifugal force at
lower speeds more than at higher speeds. Thus a lower reading
is preferred at high speeds and a higher reading is more
acceptable at lower speeds.
(C:\DENNIS\PBDWPDBB.DOC)
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SAFETY COMMISSION
Thursday, July 11, 1991
7:02 p.m.
Council Chambers
Public Services Building
1. ROLL CALL:
MEMBERS PRESENT: Chair Braden, Co-Chair Thomas, Commissioners Chidester,
Koester, Matacia, Padilla, Pitts
2. APPRO V AL OF MINUTES:
Motion by Koester to approve Safety Commission Minutes of May 9, 1991. Second by
Thomas. MSC 5-0. (Padilla, Pitts abstaining)
3. SPECIAL ORDERS OF THE DAY:
Mr. Militscher declined to attend the Safety Commission Meeting to receive his eight year
service award. It was presented to him by Frank Rivera and Commissioner Bill Koester on
Monday, July 8, 1991.
4. WRITIEN CORRESPONDENCE:
a) Letter from Dr. and Mrs. A. Nagy dated 5/13/91
For commissioners information.
5. REPORT ON TRAFFIC CONCERNS ON POINT BARROW DRIVE
Staff received a letter and petition from residents of Point Robinhood requesting help to
resolve speeding problems with vehicles on Point Barrow Drive and West Point Drive.
Point Barrow Drive is the street leading into seven cul-de-sacs which includes access to 53
homes. It is the only access point to the subdivision. Mr. Rivera indicated the traffic
division conducted speed surveys in the area and found the average speed is approximately
26 MPH with the 85% speed at approximately 30 MPH. The 100' radius curve has a design
speed of approximately 15 MPH. The area is a residential zone with an unposted 25 MPH
speed limit. Staff felt the best recommendation for the area would be install a center line
stripe and curve warning signs with an advisory 15 MPH speed limit sign. Currently, there
is no center line on this street.
The letter received from residents referred to speed bumps that are being utilized in the city
of San Diego. The speed bumps were installed on Westbrook Avenue in Paradise Hills and
Granada A venue in North Park. Commissioners were shown slides of the speed bumps on
Westbrook. The traffic division conducted speed surveys on this stretch of road and found
that speeds were in the 22 MPH range. It was discovered that cars tended to speed up in
between bumps. Because of the curve at Point Barrow and West Point Drives, staff did not
feel speed bumps would be a good alternative since you would not see the speed bump
ahead. The reduced visibility indicated to staff that the striping and curve warning signs
should be tried in order to help reduce speeds. Westbrook Avenue and Granada Avenue
are situated such that they are used as shortcuts through the neighborhood. Point Barrow
Drive is a cul-de-sac and is used only by residents. If there is a speeding problem, it is
being caused by the residents.
/~/1
SAFETY COMMISSION MEETING
JULY 11, 1991 MINUTES
Page 2
Staff also conducted a speed survey in the Point Barrow Drive area and most speeds were
approximately 30 MPH. Over 90% of the vehicles were traveling at less than 30 MPH and
thus, a significant speeding problem was not indicated.
Staff recommendation is to install curve warning signs and center line stripe with reflectors.
Bea Bley, 1550 Pt. Hueneme Courl, Chula Vista, CA 91911
Ms. Eley lives past the curve on Point Barrow Drive and sees near accidents everyday.
Children are riding bicycles and dart on the street. Ms. Eley was the initiator of the petition
received. She felt the teenagers who drive the area will not heed warning signs. In her
opinion, teenagers do a majority of the speeding. Ms. Eley felt that the speed survey
conducted was not accurate because drivers tend to slow down when they are being
monitored. Ms. Eley asked if the police would be in the area to enforce the warning signs.
Mr. Padilla asked staff if the 15 MPH sign is an advisory sign and, therefore, not
enforceable. Mr. Rivera said that the yellow curve warning sign is an advisory sign and not
enforceable.
Ms. Braden asked why the City couldn't post a 15 MPH sign and thus make it enforceable.
Mr. Chidester asked if a City ordinance would be required to change the speed limit to 15
MPH. Harold Rosenberg stated that the Vehicle Code allows for lower speeds (under 25
MPH) only under two conditions: a) If the street is less than 2~' in width, or b) in the
vicinity of a school. Neither of these conditions applied to this situation.
Mr. Matacia asked staff for reasons that speed bumps are used in the City now. Mr. Rivera
indicated that we currently do not have any speed bumps in the City. The only speed bumps
in the City are on private parking lots. Mr. Rivera indicated that speed bumps have not
been used on City property because they cause more out of control accidents, noise increases
as the vehicles go over the bumps, also they need to be placed in succession in order to get
the desired reduced speed effect, and emergency vehicles have difficulty going over the
bumps.
Mr. Chidester asked if the rumble strips or reflective buttons might help the situation in
conjunction with the speed limit signs. Mr. Rivera indicated that it may help but that this
will increase the noise level in the area. Mr. Rivera stated that botts dots probably would
not help because they become loose, can become wet and slippery, bicyclists and pedestrians
have problems going over them. They are a high maintenance item.
Ms. Braden asked what violations could the police enforce if advisory signs were posted and
the striping added. Mr. Rivera said that violations could include travelling unsafe for
conditions or crossing over the double center line strip.
Mr. Matacia moved that the Commission follow staff's recommendation that the curve at
Point Barrow Drive and West Point Drive be delineated with a centerline stri~with
reflective pavement markers and that curve warning signs with a 15 MPH advisory speed
plate be posted in advance of each end of the curve. Koester Second. MSUC 7-0.
/ ~ .2..0
COUNCIL AGENDA STATEMENT
Item
Meeting Date
)&
Auqust 20, 1991
ITEM TITLE:
Report: survey on ci ty-wide use
consultants and contractual services
John Goss, City Manage~
Dawn Herring, Budget Manage~
of
REVIEWED BY:
SUBMITTED BY:
(4/5ths Vote: Yes No-L)
Council Referral No. 2381
At the July 23, 1991 City Council meeting, Council requested a
report on the City's use of consultants and service contracts.
This report represents a broad review of all existing contracts for
services required city-wide, regardless of contract costs. In
addition, several recommendations for further study are requested
to be formally referred to the City Manager. Also attached is a
memo responding to the request by Mr. Joseph Garcia regarding an
alleged City contract with Steven A. Malcoun.(Attachment VIII)
RECOMMENDATION:
the referrals
necessary.
That Council: Accept the report, and approve
recommended, and provide further direction as
BOARD/COMMISSION RECOMMENDATION: N/A
DISCUSSION:
The City of Chula Vista has historically taken advantage of
consultants and contractual services in order to provide a cost-
effective supplement to existing City staff and obtain expertise
not available within staff. The general philosophy has been that
high citizen demand and heavy workloads on a periodic basis do not
necessarily justify staffing up to that level permanently. It has
proven to be more cost effective to look at the realistic,
consistent level of workload in each department and to take
advantage of outside sources when the workload or demand goes above
those expected levels.
When the decision is made to hire a consultant or contract for a
specific service, that decision is closely reviewed by the
department in question as well as city administration. If the
contract amount is over $25,000, it is brought before Council for
their approval. This is done on a case-by-case basis, and each
contract is looked at individually. This report represents an
alternative approach to reviewing this issue in that all
consultants and contractual services contracts are being looked at
on a city-wide and department-wide basis.
J~- ,
Item
/~
Meeting Date
8/20/91
This request by Council to provide a review of all consultants and
contractual services contracts has generated a voluminous amount of
data. In order to facilitate the Council's review of this issue,
this agenda statement will provide a narrative overview of the
data, citing examples of when the City has determined that city
staff is more appropriate, in addition to examples of when we've
determined that contracting for the service or hiring a consultant
has been a better choice.
This report is designed to provide detailed information regarding
the City's use of consultants and contractual services. After
Council has reviewed the report and the attached data, certain
issues outlined in the report will be explored further as part of
the City's normal budget process in order to ensure that the City
is spending its money in the most cost effective way possible.
Attachments
Attached to this report you will find three summary listings. The
first (Attachment I) is a list of city-wide consultants listing a
total of 72 separate contracts which are currently in existence.
The second summary (Attachment III) is city-wide contractual
services which list 62 separate existing contracts and the third
(Attachment V) is a listing of 29 CIP related consultants and
contractual service contracts. Each of these summaries provides
basic information on each contract including; the name of the
consultant or company, the vendor number, what their particular
expertise is, the reason they were hired, the department they
predominantly work for, the date they were originally hired by the
City, what kind of contract it is, whether it is ongoing, a one-
time special project or an annual contract, what the consultant's
general duties are and some funding information.
Funding is divided in fiscal year 1992 by the amount anticipated
from the General Fund, the amount which comes from Redevelopment
and an "other" category. Also listed is the actual amount paid to
this consultant during the last fiscal year. The final entry on
the summary is a miscellaneous category which is used to clarify
the funding if an amount is listed in the "other" category or to
tie this particular contract to a specific project.
The second piece of data that is being included in this package are
the actual consultant and contractual surveys which were completed
by each department on each existing contract (Attachments II, IV,
VI) . These surveys represent a more detailed look at why an
individual or company was hired by the City, especially in relation
to why we hired them versus hiring City staff to complete the
project. When each department submitted this survey, they also
submitted a copy of the Council agenda statement and the contract
related to the consultant or company as well as any additional
2
Ib,2.
Item
lit,
Meeting Date
8/20/91
pertinent information. Those attachments to the survey have not
been included in the Council packages since the volumes of
information would not be logistically feasible to provide to each
Councilmember. However, copies of all of this information are
available at the Council offices.
Past Conversions to Contract or City Staff
Consultant and contractual service contracts are reviewed at many
different levels within the City. The first review is typically
done wi thin the department requesting use of a consultant or
contractual service. That department is responsible for preparing
an analysis determining which type of service is going to be more
cost effective and forwarding a proposal to Administration with
their request. Typically these requests are done wi thin the annual
budget review process. During this budget review, a member of
budget staff completes a thorough review of the department's
request and analysis, provides their own review and analysis and
forwards the information to the City Manager. The Manager then,
looking at city-wide concerns and priorities, recommends to the
Council those changes in service level which he believes will most
benefi t the City. Contracts which are over $25,000 must be brought
before Council for approval. In this case, the agenda statement
will review the decision to enter into a contract and highlight the
pros and cons. Over the last four budget cycles, the Manager has
transferred some formerly contracted services to in-house staff.
Some examples of these include:
1. FY' 89 Sewer System Videoing: A 3-person crew was recommended
and approved to assist in the maintenance of the City's
growing sewer system. This crew is capable of video taping
City sewer lines in contrast to past practice of contracting
for this service. The two prior fiscal years the City paid
$75,000 for this service to a contractor. The cost of the
equipment was $134,780 and the crew was approximately $90,000.
This crew is also responsible for drainage channel cleaning so
staff costs for this purpose were approximately $45,000.
Comparing the annual contract cost to the cost of the crew
this crew paid for itself within 2.4 years. However, sewer
main breaks provide a good example where staff believes the
benefit is significantly higher.
Dealing efficiently with sewer main breaks can create
tremendous benefit both financially to the City and lessen
potential negative health impacts on citizens. A recent
problem discovered in the neighborhood of 4th and "H"
highlights the efficiency this crew has brought to the City.
The TV crew was able to quickly determine that there were
actually two sewer main breaks and pinpoint the exact location
of each in order to dig up only that portion of the street
that was necessary. In the past, when the crew was unable to
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use this service they would dig up large portions of street in
hopes of finding the main break. This was disruptive to
traffic as well as created excess work for the crews digging
the holes, repairing the breaks and filling them back in.
2. FY '89 Chip Seal: The efficiency of the Chip Seal operation
was increased dramatically with the addition of a new piece of
equipment, a self-propelled chip spreader ($68,799). With
this equipment, the need for outside contractual assistance in
the annual chip sealing process has been eliminated. The
annual miles of streets chip sealed has increased by 65% since
this chip spreader was obtained while the cost for this
program has remained fairly constant.
3. FY '90 Building Projects Supervisor: The position of
Buildings Projects Supervisor was created and approved to add
a higher level of internal quality control and cost
containment on CIP projects. Previously, a subcontractor was
hired as a "Clerk of the Works" at a cost of 3-7% of the
construction cost. There are significant long-term savings
expected from the addition of this position. This will give
us an in-house capability to review architect renderings of a
project and follow the progress through to the final project
completion to maintain that the project's standards are
neither inadequate nor excessive.
4. FY' 90 Plan Checking: A Plans Examiner was added in the
Building and Housing Department to reduce the use of
contractual plan review services provided from Esgil
Corporation and Willdan. During FY 88-89 the City spent
$206,081 on plan check consulting fees. During FY89-90
$203,566 was spent and then during FY90-91 when this new
position was hired the annual cost of plan checks sent to
consultants dropped to $38,829. The annual permits during this
time period dropped about 14% which compared to the 80% drop
in consultant costs still represents a significant savings.
5. FY '92 Data Processing: The status of the Data Processing
Manager was changed from contractual to City staff. The cost
of this contract had grown to an amount where it was
determined to be more cost effective to hire an in-house
person. First year cost savings are approximately $800,
however the long term benefits are seen as more significant
than the cost savings. In a similar vein, while having minimal
dollar impact, the City changed the contract for the Town
Gardener to an in-house position in order to provide better
control over the service being provided.
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Summary Hiqhliqhts
Consultant Summary
The attachments include three summaries: 1) Consultants; 2)
Contractual Service; and 3) CIP Projects, which includes both
consultant and contractual services related to CIP. On Attachment
1 (Consultant Summary), you will find a list of 72 total contracts
for consultants although some of these are separate contracts going
to the same consultant or company. A total amount being paid for
these consultants during FY 92 is estimated to be $2,591,348 which
includes the General Fund, Redevelopment Agency and Other funds.
This other fund category includes such sources as Developer Impact
Fees (DIF), developer deposits, grants and open space and
assessment districts fees. The General Fund total of $352,465
represents only 13.6% of the total. If you discount legal services
of $301,000, the figure of $51,465 represents less than 2% of the
total.
The following is a narrative review of the data on the Consultant
Summary, for more detailed information review Attachment I, then
Attachment II which is the actual survey form. Additional
information is available on request.
Attornev
Of the $352,465 which is paid for from the General Fund for
consultants, the bulk of it goes to the attorney's office
($301,000). A contract for Attorney service is for predominately
three (3) reasons. First, services required are fairly specialized
and must be completed in a very timely manner, such as the Jones
Cable litigation being conducted by Silldorf, Burdman, Duigan &
Eisenberg ($80,000). Second, the services required are extremely
specialized such as the SDG&E plant expansion litigation by Shute
& Mihaly ($48,000 General Fund/$48,000 RDA) and Bond Counsel
Services required by Engineering ($263,000 Bonds Sale proceeds).
Daly & Heft have been used for non-police tort litigation cases,
superior court and some eminent domain litigation which is
contracted primarily due to workload. The Attorney's office
workload is at such a level that demands for service cannot be met
with existing staff. (See Attachment VI)
It is recommended that the Attorney, with the assistance of Budget
staff, complete a cost benefit study on the feasibility of
increasing the Attorneys staff.
Buildinq and Housinq
As noted above in the section on past conversions from contracts to
city staff, the Building and Housing Department has reduced its use
of contracts significantly. Although $50,000 is listed as
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anticipated to be paid for out of the deposit accounts, the actual
amount will vary depending on need. The contractual plan checking
is used predominately for cases requiring higher structural
complexity. An example is the Rohr project. This building uses a
unique structural application known as moment space frame, which is
actually a "soft' story. Because of the uniqueness of this building
it is more cost effective to hire a consultant that specializes in
this type of structure.
The department uses Willdan especially when soils analysis is
required, since they have expertise in this area which staff does
not have.
Community Development
Within Community Development, planning expertise is required at a
different level than what is typically done in the Planning
Department. An example is the use of Cinti & Associates, who were
hired to develop a conceptual plan, including design standards for
the Auto Park. In addition, the Bayfront project presents some
urban design issues where design and environmental sensitivity are
major issues. Cinti has a great deal of expertise in this area, an
expertise currently not available within city staff.
The use of Attorneys, such as Remy & Thomas, are required because
they are specialist in CEQA legislation compliance. Sheppard,
Mullin, Richter & Hampton prepare redevelopment contracts and
agreements which could feasibly be done by the City Attorney,
however, due to high workload in the Attorney's office this work
cannot be accomplished in the time frame required.
Torstan Environmental Sciences is used due to their specialized
expertise in the analysis of environmental testing. The City is
required to investigate and mediate environmental problems on any
property that is being acquired or which the City is participating
in the purchase. Examples when these services have been required
recently are the Otay Valley Road project, Auto Park and the
Bayfront.
Enoineerino
The Engineering Department requires the use
consultants to supplement staff for expertise
workload and projects which must be completed
timeframe.
of a variety of
and due to heavy
within a specific
One consultant, William Harshman is used predominately for Sewer
Planning. Mr. Harshman is a retired senior engineer for the City,
with extensive knowledge of our sewer program and the metro sewer
program. His specialized knowledge is needed to assist in the
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sewer program on a limited basis and he could not be hired as a
part time employee without jeopardizing his retirement.
The firm of Kadie-Jensen is used as a Financial Consultant for the
issuance of bonds. Bond issuance requires very specialized
financial skills and the need is cyclical. Financial Consultant
opinions are also independent evaluations used in the sale of bonds
by potential bond purchasers and, therefore, it would be
inappropriate to hire in-house staff.
Municipal Finance Administration provides project management
services for Assessment Districts. This service is less
specialized, but it still requires special knowledge that only a
few people dealing extensively with assessment districts have
obtained. Also, the need for this function is very cyclical
depending upon the use of assessment districts and bond financing.
In addition to Community Development, Engineering also uses the
firm of Torstan for very specialized environmental assessments. A
one time project requiring this specific knowledge is the Paint Pit
Removal. This project has required ground and groundwater
contamination testing and liaison with the State at a projected
cost this year of $211,519, and $193,368 last fiscal year.
Assessment Engineering, a specialty of Willdan, is a required part
of the assessment district and bond financing program. The level
of work effort required in this area is very concentrated during
different time periods. It would require the addition of several
in-house staff with training in assessment engineering to carry out
the peak cyclical work load.
Finance
Wi thin the Finance Department you will notice $30,700 from the
General Fund to pay for the City's annual audit of its financial
and accounting records. This audit must legally be completed by an
outside, independent auditor and therefore no in-house staff could
be hired to perform this function.
Personnel
In the Personnel Department, $1,700 is spent on a firm which
specializes in employment law. Representatives of this firm have
provided employee relations training programs and other specialized
group training workshops for City staff to better prepare them to
administer discipline in a legally defensible manner.
Planninq
The Planning Department uses consultants to generally supplement
staff in areas requiring specialized expertise, or when time frames
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are required for project completion which cannot be met with the
existing level of staff.
During the review of the FY 1991-92 budget, consideration was given
to a request by the Planning Department to add an Associate Planner
in the Advanced Planning Division to assist in working on major
projects assigned to that division. During budget review it was
determined that prior to adding any additional positions the
department should prioritized its projects and present that list to
the Manager and Council so that the Department's resources can be
utilized to meet the most important planning needs. Planning is
preparing a report for Council which will be presented in early
September and include many alternatives to the approach to staffing
and use of consultants.
During FY 1990-91 Council had authorized an additional Senior
Planner position in the Current Planning Division. Part of the
rationale for adding this position was to reduce the need for use
of consultants on review of large scale projects. This position has
been filled and this Planner has been assigned to one large scale
project (Baldwin-Telegraph Canyon Project). However there have been
several other projects filed since this position was filled which
necessitated the use of consultants. At the initiation of each new
project, Planning staff reviews the availability of in-house staff
to conduct the plan review. Any recommendation for use of
consultants is forwarded to the City Manager and the City Council
in conjunction with the approval of the consultant's contract.
There are three contracts with planner Bud Gray. Mr. Gray, a former
acting planning director with the City brings specific expertise in
city operations and development projects. Two of the contracts are
for specific projects, San Miguel Ranch and Eastlake. The Eastlake
project involves two separate SPA Plan amendments, one involving a
Kaiser medical center complex in the Village Center, and the other
involving a 152 dwelling unit density increase in the Eastlake
Greens project. Both of these projects are paid for from developer
deposit accounts.
The third contract provides for the backfill of one Senior Planner
currently assigned to the Otay Ranch project. The Otay Ranch
project was originally to have been only for one year, but has
since been extended for an additional two years. The planning
department originally tried to underfill this position with a lower
level contract planner, however, this proved unsuccessful.
The General Plan Amendment and General Development Plan for the
Otay Ranch Project will be acted on by Planning Commission and City
Council during FY 1991-92. Following adoption of those Plans, Staff
will be able to evaluate long term staffing needs for further
implementation of the Otay Ranch project.
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An expertise not currently on staff is a licensed architect. A
recent study determined that there is currently not sufficient
workload to justify hiring a full-time architect. Douglas Childs
has been used to assist in developing the design review manual
which will provide assistance to both city applicants and staff.
Another one-time project within Planning requlrlng specific
expertise is the sign abatement program, including the notification
and consultation on the City's sign requirements. When the
specific project is completed, the on-going work will be
transferred to the Current Planning section, and no additional
consultant assistance will be required.
Lettieri-McIntyre & Associates have been used to provide analysis
and reports required for Rancho Del Rey project review. All costs
a funded from developer deposits. The Ci ty has now completed
approval of SPA Plans and tentative maps for the entire Rancho Del
Rey Specific Plan Area. It is the Department's intent to deal with
any future implementation of the Rancho Del Rey Plan with in-house
staff.
An environmental planner has been hired to backfill the half-time
position assigned to the Otay Ranch project. As noted above this
project has exceed the time frame originally estimated. An
additional environmental planner has been contracted to assist in
alleviating the current backlog of environmental impact reports
(EIR). An additional Associate Planner will be hired during the
current fiscal year which should alleviate this backlog of EIR's
and reduce the need for contractual planners.
RBF has worked on the Salt Creek Ranch Project, which should
finalized this year.
Willdan, funded through the DIF has prepared the City's Growth
Management Plan. The $2,258 remaining in this contract will provide
for the printing of the final report.
Public Works/ Operations
The Operations Division is responsible for providing building
inspection and testing of construction materials of City projects.
The Redevelopment Agency will fund $10,000 required for testing of
materials related to the Youth Center Project.
Contractual Services
The contractual services summary (Attachment 3) includes 62
separate consultant service contracts, although some of these are
separate contracts going to the same contractor. The FY '92 costs
for these contracts is $4,302,729. Of this total amount, $230,036
is funded from the General Fund while $146,670 is from the
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Redevelopment Agency, and the remaining $3,926,023 comes from
other/special/restricted funds. In this case, other funds include
Transportation Development Act Funds which provide all funding for
the Transit Operations Program, Gas Tax Funds which provide support
for chip sealing, street sweeping and tree trimming city-wide,
Sewer Service Funds and funding from developer fees as well as fees
for services and revenue from the open space districts.
Community Development
The CHIP program in Community Development has been operated by a
contractual employee, Anthony Ciotti. This individual is
approaching retirement and will likely be replaced by an in-house
employee beginning in FY 1992-93.
Property Management is an area that has been contracted
successfully. The cost is minimal in terms of the staff time which
would be required to manage City properties such as the EI Dorado
building. In many cases the City does not hold on to this kind of
property for any length of time and it would not be cost effective
to hire and train staff to manage property.
Enqineerinq
The Engineering Department is responsible for testing of materials
and inspection of CIP and subdivision projects. BSI is used
predominately on inspection of subdivision projects (paid by the
developer) while City staff works on all CIP projects and
subdivisions. One contract inspector was kept busy full time this
last fiscal year and the department is looking into the possibility
of requesting additional staff in the FY 1992-93 budget. The United
States Testing contract provides for materials testing on all
projects (subdivision and CIP) which must be completed by specially
trained indi vidual in a laboratory. The City has neither the
trained individuals or the laboratory at this time. Although this
should be reevaluated as the city grows.
Librarv
The City contracts with a private security guard service to provide
security, crowd control and noise control within the Library six
days per week from October through June. Because of the unusual
hours and only partial year requirement for security services, it
has not proven cost effective to hire City employees to provide
this service.
The Library also contracts for interior plant care and landscaping
to plant the annuals in the Library fountain. These are two areas
which, as a result of this study, have been forwarded to the Parks
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& Recreation Department to determine if they may be able to take
over these services at a more reasonable cost.
Manaqement Services
The Management Services Department coordinates the process of
televising City Council Meetings. The $34,000 annual funding for
this program is split 50/50 between the General Fund (in the Non-
Departmental budget) and the Redevelopment Agency. In order for
City staff to accomplish this task, a large capital investment
would be required to obtain the appropriate equipment and train
staff in its operation. Since this service is used only on a
limited basis, it is not viewed as feasible to move in that
direction at this time.
The Chula Vista Chamber of Commerce provides general information
services to the general public by responding to walk-in, telephone
and mail inquiries about a wide range of city topics. The Chamber
provides information on visitor attractions, lodging facilities,
clubs and organizations, restaurants, recreation sites and
demographics. Several thousand inquiries are responded to each
quarter. The Chamber can perform this service at less cost than if
the City were to hire staff. The annual cost is split 50/50 between
the General Fund (in the Non-Departmental budget) and the
Redevelopment Agency.
The City's telephone system is supported through a contract to NEC
Communications who will repair and replace telephone equipment,
wire in new phones and provide some software assistance for the
programming of the phone system. This contract is listed
specifically because staff has determined that there may be pieces
of this contract which staff may be able to perform. During the FY
1992-93 budget review process, this issue will be looked at more
closely.
The Public Information Section of Management Services uses a
variety of contractors to assist in very specialized work products.
For example, a photographer is used periodically for pictures for
the "Quarterly", brochures and special events. Also contracted are
typesetting and graphic design work to support various City
publications as well as technical assistance in video production.
Since these needs are infrequent, and it would require a large
capital investment for the equipment to provide these services in
house, it is not recommended at this time.
The City operates with a Unisys Mainframe Computer. The annual
computer maintenance contract is more effectively provided by
Unisys at a rate much less then hiring a City employee and training
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them in this specialty. In addition, the life span of these large
computers is approximately five years. When this one is replaced,
it is likely it could be replaced by a different brand of computer
or even by a combination of more powerful microcomputers. In lieu
of an uncertain future this is an area which continues to be more
efficiently contracted out.
Nature Interpretive Center
The Nature Interpretive Center contracts for maintenance, repair
and disease management for their aquariums. This annual contract
is $7,000 which is reasonable especially since the aquariums do not
currently require full time care.
The Nature Interpretive Center prints promotional materials that
are computer generated and require specialized printing
capabilities. The City does not currently have the ability to use
this computer-generated layout nor can they print at the resolution
required. If the City were to attempt to be able to accomplish
this kind of printing, the cost of the printer alone is more than
$100,000 and the volume of work needed does not justify that
purchase.
The Nature Center also contracts for their landscaping maintenance
and irrigation system repair. This issue has been forwarded to the
Parks & Recreation Department to review the needs of the Nature
Interpretive Center and to determine if this contract can be
converted to City staff.
Parks and Recreation
The Parks & Recreation Department is a prime example where services
are continually evaluated in terms of whether contracts or City
staff are most cost effective. Examples include the contract with
a pest control company in order to control gophers within the park
system. Gopher control is very labor intensive and staff formerly
trapped gophers, in fact they found 150 in one day at one park!
Since switchinq to a chemical application, a specialized license is
required. City staff does not currently have that license,
however, a parks employee is receiving training to obtain this
license so that this can be done in house in the future.
The golf course contract is listed in this category, although there
are no funds expended by the City for this contract. This is a
si tuation where the City actually generates revenue from this
contract. For this fiscal year it is estimated that $330,000 will
be generated by the operators of the golf course.
Personnel
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The Personnel Department has very minimal use of contracts. In two
out of three cases the funds are provided from the Insurance Fund
to support the Employee Assistance Program as well as the Hearing
Conservation Program. Personnel Department keeps track of all
applicants for City positions through a SIGMA applicant tracking
system. Technical support of this system must be provided by SIGMA
due to copyright status maintained by the company.
Police
The Police Department has contracted since 1985 with South Bay
Communi ty Services to provide counseling services for juvenile
offenders. Prior to this time, the City provided their own
counselors, but determined that it was much more cost effective to
contract for the services because the quality of supervision was
much improved. Subsequently, added to this contract has been
additional funds to provide outreach counseling for run away and
homeless youths within the City as well as a full time graffiti
coordinator to coordinate the phase of the City's graffiti program
which uses youths from the court system required to complete
community service hours to paint over graffiti on both public and
private property.
Public Works Transit
Within the Public Works's Transit Division, the largest service
which is contracted is the operation of the City's transit service.
This contract totals $2,240,908 for FY 1992. The contracting for
transit operations is recommended specifically because it is much
more cost effective to contract for this service. The contractor
is responsible for all operational aspects of the system including
the hiring of personnel, training, dispatching, road supervision,
vehicle maintenance and fare revenue collection and accounting.
This contract was originally entered into with ATC Management
Corporation in 1988 for three years and has been recommended to be
extended for an additional two years to expire on June 30, 1993.
The total cost of this contract is based on a per mile figure for
FY '91/92. It will be $1.79 per mile and in FY '92/93 that will
increase to $1.91 per mile.
Another City service which has become more effective to contract is
street sweeping. Because the City has no street sweepers, we would
not be able to accomplish this task without a large capital
expenditure. The contract provides for the sweeping of all City
streets and City parking lots as well as an additional contract
which is used during the annual chip seal program. The cost of
this contract can change at any time at the request of the City
since it is based on the frequency of street sweeping. Currently
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the City sweeps residential streets every two weeks, and
commercial/industrial two to three times per week. However, should
the City decide at any time that we need to save additional funds,
this contract can be switched to any other frequency with no impact
on City staff.
Public Works Operations
Tree trimming is also another good example of providing a service
in the most cost effective manner. In determining to contract for
this service, the City has looked at all types of tree trimming
that is accomplished by the City. It has been determined that it
is more cost effective to use the City trimming crew to handle
unique situations such as that where a tree root has grown to a
level that it has broken the sidewalk. Our tree crews will go into
a situation, work with the street crews to tear up the sidewalk,
remove the tree, replace the sidewalk and the tree crew will then
plant another tree. An area that has been determined to be more
cost effective to contract is the trimming of all street trees. A
contractor can come in to an area and trim by block in a much more
cost effective manner than City crews. One reason is that city
crews can be called off on other emergency types of operations.
Qualitv of Work Life Proqram
The Quality of Work Life (QWL) program is operating with a Federal
Grant to expand the program into two new departments, Police and
Public Works, and to implement an additional city-wide committee to
address an issue such as development of a facilitator pool. Since
the grant is for only one year, it is much more cost effective to
contract for the services to meet the goals of the grant.
Capital Improvement Program
Consultants/Contractual Services
Attachment 5 lists all consultant and contractual services related
to the CIP program. This summary is listed by department with the
consultants listed first by department followed by the contractual
services. Wi thin the CIP process the City rarely uses General Fund
support. Each CIP project requires a variety of expertise in
accomplishing the entire project from beginning to end. The
archi tectural planning up front, the property acquisition and
design of engineering projects and roadways require extensive use
of very specialized services which are typically not available
within City staff. You will note in this year's CIP there is no
use of General Fund support. All projects have been funded from
alternative funds such as the Developer Impact Fees, gas tax, state
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grants, Transportation Development Act, residential construction
tax and Community Development Block Grants.
FUTURE ACTION
As part of the City's ongoing budget review and analysis additional
study will be undertaken during 1991-92 to determine if there are
ways to improve city operations.
1. Attorney/Legal Staffing
Review city-wide contracts for legal services and complete
cost benefit study to determine the optimum level of city
staff to contractual assistance.
Assigned to: City Attorney/Budget Staff
Results: To be included in FY 1993 Budget Analysis
2.
Engineering Assessment District Project Management
Review use of consultants for project management
assessment districts. Determine feasibility of training
house staff in this area
Assigned to: Engineering/Budget Staff
Results: To be included in FY 1993 Budget Analysis
for
in-
3. Planning Use of Contractual PlaImers
Review use of Planning Department work which is contracted
and determine the optimum level of city staff to contractual
assistance.
Assigned to: Planning/Budget Staff
Results: To be included in FY 1993 Budget Analysis
4. Library Plant Care and Annual Plantings in Fountain
Refer to Parks and Recreation to determine is these tasks can
be accomplished by Parks staff.
Assigned to: Parks and Recreation/Library
Results: If feasible implement as soon as possible
5. Information Systems Phone System Maintenance Contract
Review of the existing maintenance contract to determine
whether selected areas may be assumed by city staff.
Assigned to: Information Systems/Building and Housing
Results: If feasible implement as soon as possible
6. Nature Interpretive Center Landscape Maintenance
Refer to Parks and Recreation to determine is these tasks can
be accomplished by Parks staff.
Assigned to: Parks and Recreation/NIC
Results: If feasible implement as soon as possible
FISCAL IMPACT: None with this action.
15
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Attachment VI
COMMUNITY DEVELOPMENT
CONSULTANT - CIP
..
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X
Contractual Service
Consultant Name:
Company Name:
Address:
Leedshill-Herkenhoff, Inc.
Leedshill- Herkenhoff, Inc.
10225 Barnes Canyon Road, Suite A-210, San Diego, CA 92121
Vendor Number:
Area of Expertise:
66920
Design of engineering projects (i.e., roadways)
City Staff with same or similar expertise:
Engineering Department Design staff
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise 1 There was not adequate staff time available to commit the required
work effort and also complete other duties.
Department(s) work for:
Duties:
Community Development
Design of the Otay Valley Road widening project including
preparation of environmental compliance documents and permit
processing
Work Type (ongoing, one time...):
One time
Date Originally Hired:
March 15, 1988
Contract term (renewal dates):
Contract terminates when design work is complete
Time remaining on Contract:
It is anticipated that design work will be completed
January 1992
Hourly rate or payment schedule:
Not to exceed contract
Amount Paid FY 1990-91:
$33,828.41
Amount anticipated for FY 1991 -92: Balance of contract
FY 1991-92 budget for Consultant: Funds are in a C.I.P. project
FY 1992-93 and beyond expectations for use:
None anticipated
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other:
FY 1991
FY 1992
o
$152,551.86
o
$118,723.45
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
IC:\WP6 1\AGENCYU.EEDSHILL.TXT]
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X
Contractual Service
Consultant Name:
Company Name:
Address:
Rick Ryals
Ryals & Associates, Inc. [Real Property Consultants]
2103 EI Camino Real, Suite 201, Oceanside, CA 92054
Vendor Number:
Area of Expertise:
92201
Property Acquisition
City Staff with same or similar expertise:
Community Development '
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise?
This area of expertise is not covered by staff.
Department(s) work for: Community Development
Duties: Right of way acquisition services for the Otay Valley Road
widening project
Work Type (ongoing, one time...):
One time
Date Originally Hired:
November 27, 1990
Contract term (renewal dates):
Until acquisition services are completed
Time remaining on Contract:
Estimated time frame for completion: January 1992
Hourly rate or payment schedule:
Principal @ $65/hour; Associate @ $54/hour
Amount Paid FY 1990-91:
$8,682
Amount anticipated for FY 1991-92: $5,818 (which is balance of $14,500 authorization)
FY 1991-92 budget for Consultant: Funds carried forward
FY 1992-93 and beyond expectations for use: None
FY 1991
FY 1992
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: N/A
o
$8,682
o
$5,818
Attach pertinent Information
Contract
Agenda Statement when Hired Consultant
[C:\WP51 \AGENCY\RY ALS-1 .TXT]
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X
Contractual Service
Consultant Name:
Company Name:
Address:
Wheeler-Wimer-Blackman and Associates
Wheeler-Wimer-Blackman and Associates
8989 Rio San Diego Drive, Suite 250, San Diego, CA 92108
Vendor Number:
Area of Expertise:
80080
Architecture
City Staff with same or similar expertise: None
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? A licensed architect would be very expensive to keep as full time
City staff and could not work on multiple projects without
Associate Architects
Department(s) work for: Community Development
Duties: Design of Youth Community Center. [Engineering Department is
responsible for construction portion of this project.]
Work Type (ongoing, one time...):
One time
Date Originally Hired:
September 13, 1988
Contract term (renewal dates):
To completion of project
Time remaining on Contract:
Open [to completion of project]
Hourly rate or payment schedule:
Not less than $95,000 [or 9.5% of actual
construction cost as defined in Section N.B/C of
contract]
Amount Paid FY 1990-91:
$25,211.22 [$2,134.96 returned to fund balance]
Amount anticipated for FY 1991-92: -0-
FY 1991-92 budget for Consultant: -0-
FY 1992-93 and beyond expectations for use: None
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
[Funds carried forward in CIP]
Other:
FY 1991
FY 1992
o
$27,346.18
o
o
Attach pertinent Information
Contract .
Agenda Statement when Hired Consultant
lC:\WP51\AGENCY\WHEELER.TX11
-
ENGINEERING
CONSULTANT - CIP
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Profession" Consultant X Contractual Service
, ^
;::'
~r'
Consultent Name:
Company Name:
Addre..:
Barrett Consulting Group
Barrett Consulting Group
9675 Business Park A venue
Vendor Number:
85326
Project:
Fifth Avenue, L to Naples
Area of Expertise: CivillEnvironmental engineering, land surveying, and city planning
City Staff with same or simlar expertise: One senior civil engineer, two associate civil engineers, and four assistant
civil engineers, two teChnicians, three person survey party
Why hire conaultent rather 1han using existing staff of hiring staff with appropriate expertise: The meet project
schedules and expedite construction of improvements. Staff resources not available to meet demands of design
workload and meet schedules.
Department(s) work for: Public WorkslEngineering
Duties: Design of improvement plans for Fifth Avenue from -L- Street to Naples Street. Conduct geotechnical
investigation and hydrologic studies. Set survey well monuments and during construction provide engineering support
services (staking and plan interpretation).
Work type: (ongoing, one time)
One time
Date originally hired:
August 8, 1989
Contract term (renewal dates):
NIA
Time remaining on contract:
Until completion of project, approximately September 1991 .
Hourly rate or payment schedule:
Not to exceed $107,420
Amount paid FY 1990/91:
$33,650.11
Amount anticipated for FY 1991/92: $21,969.89
FY 1991/92 budget for consultant: $21,969.89
FY 1992/93 and beyond expectations for use:
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Gas Tax revenues 250.2501.ST420B
Gas Tax revenues 250.2501.ST409
Gas Tax revenues 250.2501.ST420A
Attach pertinent information
Contract
Agenda statement when hired consultant
$33,650.11
$21,969.89
KG:SB:CONSUL T/COUNCIU25
.1"-'",
ff
. CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Profellional Conlultant X Contractual Service _
Conlultant Name:
Company Name:
Address:
Bin Darnell
Basmauyan-Darnell, Inc.
964 Fifth Avenue, Suite 200
San Diego, CA 92101
Vendor Number:
Project:
Prepare study report and signal plans for 1-5/Palomar
and 1-805/0tay Valley Road
\
Area of Expertise: Signal design and project studies
City Staff with lame or Iimlar expertise: Ves
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: The work requires a
large amount of concentrated staff time over a short period of time. After this project is completed, the work load
can be handled by existing staff.
Department(s) work for: Public Works/Engineering
Duties:
Work type: (ongoing, one time)
One time
Date originally hired:
October 2, 1990
Contract term (renewal dates):
renew by April 30, 1991
Time remaining on contract:
None (need to be extended)
Hourly rate or payment Ichedule:
Not to exceed $29,048
Amount paid FY 1990/91:
$6,387.18
Amount anticipated for FY 1991/92: $22,660
FY 1991/92 budget for consultant: $22,660 carried over from last fiscal year
FY 1992/93 and beyond expectations for use: No
FY 90/91
FY 91/92
Funding lource for contract:
General Fund Amount:
Redevelopment Amount:
Other: Traffic Signal
$6,387
$22,660
Attach pertinent information
Contract
Agenda statement when hired consultant
ZAO:SB:CONSUL T ICOUNCIU43
-'
~.......... r....
,...,,:...., ..'.... ~."""-,~
-
,
if
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
Company Name:
Address:
William R. Dotson
2826 Eric Street
San Diego, CA 92117
Vendor Number:
83156
Project:
Transponation Consultant Management for 1-805 and
East -H- Street interchange improvements
Area of Expertise: Interchange Improvement Processing
City Staff with .ame or similar expertise: None
Why hire consultant rather 'than using existing staff of hiring staff with appropriate expertise: Project requires a
thorough understanding of Caltrans policies and procedures to obtain design approval. After this project is completed,
the work load can be handled by existing staff.
Departmentls) work for: Public Works/Engineering .
Duties:
Work type: (ongoing. one time)
One time
Date originally hired:
July 18, 1989
Contract term (renewal dates):
Until completion of the study repon
Time remaining on contract:
Hourly rate or payment schedule:
$65/hr
Amount paid FV 1990/91:
$875
Amount anticipated forFY 1991/92: $7,517.60
FV 1991/92 budget for consultant: $7,517.50 carried over from last fiscal year
FV 1992193 and beyond expectationS for use:
FV 90/91
FV 91/92.
Funding .ource for contract:
General Fund Amount:
Redevelopment Amount:
Other: Transportation DIF
$875
$7,517
Attach pertinent information
Contract
Agenda statement when hired consultant
ZAO:SB:CONSUL T/COUNClU48
~
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant .:t::- Contractual Service _
Consultant Name:
Company Name:
Address:
William R. Dotson
2826 Erie Street
San Diego, CA 92117
Vendor Number:
83156
Project:
Management Services for Freeway Interchange Design
Area of Expertise: Transportation planning for interchanges
City Staff with same or simlar expertise: Traffic staff has limited experience with Caltrans Project Study reports,
policies, and procedures. .
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Bill Dotson was the
Caltrans District Director for more than 30 years. When his coordination and management services are completed,
the work load can be handled by existing staff.
Department(s) work for: Public Works/Engineering
Duties:
Work type: (ongoing, one time)
Ongoing
Date originally hired:
August 8, 1989
Contract term (renewal dates):
Renewed January 22, 1991
nrne remaining on contract:
5 months (December 1991)
Hourly rate or payment schedule:
$80/hr
Amount paid FY 1990/91:
$775
Amount anticipated for FY 1991/92: $5,420
FY 1991/92 budget for consultant: $5,420 carried over from last fiscal year
FY 1992193 and beyond expectations for use: No
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Gas Tax
250-2501- TF142
$775
$5,420
Attach pertinent information
Contract
Agenda statement when hired consultant
ZAO:SB:CONSUL T/COUNCIU42
..........
..~ .~~~.
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Fraser Engineering, Inc.
Fraser Engineering, Inc.
2191 EI Camino Real
Oceanside, CA 92054
Vendor Number:
88561
Project:
Main Street, 1-5 to Industrial
Area of Expertise:
Civil Engineering design, surveying, and planning.
City Staff with same or simBar expertise: One Senior Civil Engineer, two Associate Engineers, four Assistant Civil
engineers, two Technicians, three person survey party.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: The meet project
schedules and expedite construction of improvements. Staff resources not available to meet demands of design
workload and meet schedules.
Department(s) work for: Public Works/Engineering
Duties: Drainage study, design of street and storm drain improvements, design of traffic Signals and street lights
improvements, traffic control plans, striping plans, replacement of property monuments, and prepare corner records,
and constructions surveying.
Work type: (ongoing, one time)
One time
Date originally hired:
January 23, 1990
Contract term (renewal dates):
Acceptance of design plans and upon completion of construction period
services as built plans.
Time remaining on contract:
Approximately June 1992
Hourly rate or payment schedule:
Not to exceed $43,630
Amount paid FY 1990/91:
$29,750
Amount anticipated for FY 1991/92: $5,380
FY 1991/92 budget for consultant: $5,380
FY 1992193 and beyond expectations for use: None
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: CIP 603.6030.ST137
$29,750
$5,380
Attach pertinent information
Contract
Agenda statement when hired consultant
KG:SB:CONSUL T/COUNCIU23
- ".~..'
" ~,..-,_~,~,*,,~5oY-
x
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
John C. Tsiknas
Frederic R. Harris, Inc.
16496 Bernardo Center Drive, Suite 218
San Diego, CA 92128
Vendor Number:
61320
Project:
Timing plan for the Traffic master computer (FETSIM)
Area of Expertise: Traffic Signal Timing and design
City Staff with same or slmlar expertise: Traffic staff has limited experience in traffic signal timing.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: John Tsiknas has more
than. 20 year experience in traffic signal design and timing with the City of San Diego, When the project is completed,
maintenance of the signal system can be handled by existing staff.
Departmentls) work for: Public Works/Engineering
Duties:
Work type: .ongoing. one time)
One time
Date originally hired:
January 23, 1990
Contract term .renewal dates):
January 30, 1991
Time remaining on contract:
None
Hourly rate or payment schedule:
Not to exceed $101,500
Amount paid FY 1990/91:
$96,371
Amount anticipated for FY 1991/92: None
FY 1991/92 budget for consultant: None
FY 1992/93 and beyond expectations for use: None
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: State Grant
250-2501- TF103C
Attach pertinent information
Contract
Agenda statement when hired consultant
$96,371
$0
ZAO:SB:CONSUL T/COUNCIU44
~, . ~;(
p
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
C(Jmpan, Name:
Address:
JHK &. Associates
JHK &. Associates
8989 Rio San Diego Drive, Suite 335
San Diego, CA 92108
Vendor Number:
62333
Project:
1990 Traffic Monitoring Program for Growth
Management (intersection level of service study)
Area of Expertise: Traffic engineering
City Staff with same or simlar expertise: Staff has the knowledge, but not the equipment or personnel.
Why hire consultant rather than using existing staff of hiring staff with eppropriate expertise: The work requires a
large amount of concentrated staff time over a short period of time. After this project is completed, the work load
can be handled by existing staff.
Department(s) work for: Public WorkslEngineering
Duties:
Work type: (ongoing, one time)
One time
Date originally hired:
October 9, 1990
Contract term (renewal dates):
June 30, 1991
Tune remaining on contract:
None
Hourty rate or payment schedule:
Not to exceed $63,450
Amount paid FY 1990/91:
$41 ,185
Amount .,ticipated for FY 1991192: $22,265
FY 1991/92 budget for consultant: $22,265 carried over from last fiscal year
FY 1992/93 and beyond expectations for use:
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Transportation DIF
(621-6210:.5201 TF-141A)
Attach pertinent information
Contract
Agenda statement when hired consultant
$63,450
$22,265
ZAO:SB:CONSUL T/COUNCILI39
_"~'~~ .a.r
fi:1iI.
~,~,-~-:;;..,~' -
/
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultent Name:
Company Name:
Address:
William R. Reilly, PE
JHK and Associates
8989 Rio San Diego Drive, Suite 335
San Diego, CA 92108
Vendor Number:
84700
Project:
Bicyle Route Facilities Plan
Area of expertise: Traffic Systems Planning and Management
City Staff with same or similar expertise: Public Works Department, Engineering Division
Why hire consultant rather than using existing staff of hiring Itaff with appropriate expertise: The unique qualifications
of JHK was essential in furthering the City's goal to provide a balanced system which meets the needs of the motoring
public and the recreational commuter cyclist. Work load is highly variable and, at times, would not support full-time
staff .
Department(s) work for: Public Works/Engineering
Duties: Preparation of Bicycle plan
.
Work type: (ongoing, one time)
One time
Date originally hired:
June 13, 1989
Contract term (renewal dates):
June 13, 1989 - October 1989
Time remaining on contract:
Continued--This is a low priority project. Consultant has completed draft, staff
has not completed the review because of higher priority tasks.
Hourly rate or payment schedule:
Not started
Amount paid FY 1990/91:
o
Amount anticipated for FY 1991/92: $11 ,784
FY 1991/92 budget for conlultent: $11,784
FY 1992/93 and beyond expectations for use:
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Transportation Development Act
ST423
$11,784
Attach pertinent information
Contract
Agenda statement when hired consultant
SMN:SB:CONSUL T /COUNCIU88
.~
.J
. CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Nasland Engineering
Nasland Engineering
4740 Ruffner Street
San Diego, CA 92111
Vendor Number:
84685
Project:
Bonita Road Bicycle Lane
Area of Expertise: Civil Engineering, Surveying and land planning.
City Staff with same or similar expertise: One Senior Civil Engineer, two Associate Engineers, two Assistant Engineers,
two Technicians, three person survey party.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Project accelerated
schedule necessitated contracting outside consultant for services. To meet project schedules and expedite
construction of improvements. Staff resources not available to meet demands of design workload and meet schedules.
Department(s) work for: Public Works/Engineering
Duties: Surveying, design of street improvements and storm drainage, design of traffic signals and street lights.
Work type: (ongoing. one time)
One time
Date originally hired:
June 2, 1989
Contract term (renewal dates):
Acceptance of design plans and construction bid documents and upon
completion of project construction.
Time remaining on contract:
Approximately July 3, 1991
Hourly rate or payment schedule:
Not to exceed $41,600
Amount paid FY 1990/91:
$8,396.25
Amount anticipated for FY 1991/92: $41,160 (paid 7-2-91)
FY 1991/92 budget for consultant: $41,600
fY 1992/93 and beyond expectations for use: N/A
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: CIP 250.2501.ST138
$8,396.25
$41,600
Attach pertinent information
Contract
Agenda statement when hired consultant
KG:SB:CONSUL T/COUNCIU22
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Profession" Consultant X Contractu" Service _
Consultant Name:
Company Name:
Address:
Bill Shaw
Robert Bein, William Frost & Associates
71 North Fourth Avenue
Chula Vista, CA 91910-1099
Vendor Number:
85411
Project:
Naples Street Channel East of Hilltop Drive
Area of Expertise: Civil and Land Surveying
City Staff with .ame or .imilar expertise: One senior civil engineer, two associate civil engineers, four assistant civil
engineers, two technicians, three person survey party.
Why hire consultent rather than using existing staff of hiring staff with appropriate expertise: The meet project
schedules and expedite construction of improvements. Staff resources not available to meet demands of design
workload and meet schedules.
DepartmentCs) work for: Public WorkslEngineering
Duties: Design of approximately 770 feet of improved concrete trapezoidal channel to replace existing unimproved
channel between the properties north of Naples Street, east of Hilltop Drive. Conduct geotechnical investigations and
provide construction staking.
Work type: (ongoing, one time)
One time
Date originally hired:
September 19, 1989
Contract term (renewal dates):
Until the acceptance of final plans and specifications.
T.... remaining on contract:
Estimated completion date June 1992
Hourly rate or payment schedule:
Not to exceed $33,500
Amount paid fY 1990/91:
None
Amount ..ticipated for FY 1991/92: $11,725
FY 1991192 budget for consultant: NIA
FY 1992/93 and beyond expectations for use: N/A
FY 90/91
FY 91/92
Funding lource for contract:
General Fund Amount:
Redevelopment Amount:
Other: Residential Construction, tax revenues
6OO.6003.DR 113 $33,500 (FY 89)
o
$11,725
Attach pertinent information
Contract
Agenda statement when hired consultant
KG:SB:CONSUL T/COUNCIU24
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Addrass:
Bill Shaw
Roben Bein. William Frost &. Associates
71 Nonh Founh Avenue
Chula Vista. Ca 91910
Vendor Number:
93741
Project: .
Broadway. L to Naples
Area of Expertise: Civil engineering design. surveying. and planning.
City Staff with same or simlar expertise: 1 senior civil engineer. 2 associate civil engineers. 4 assistant engineers.
2 technicians, three person survey pany.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: To meet project
schedules and expedite construction of improvements. Staff resources not available to meet demands of design
workload and meet schedules.
Department(s) work for: Public WorkslEngineering
Duties: Prepare conceptual and final design plans, meet with property owners, prepare and present preliminary design
repon to Council, design and construction surveying; design of street and storm drain improvements which includes
raised median islands, traffic signals. street lights, geotechnical investigation, row map and plats.
Work type: (ongoing, one time)
One time
Date originally hired:
November 20, 1990
Contract term (renewal dates):
Acceptance of design plans and computer disk and upon completion of
construction staking.
Time remaining on contract:
Estimated completion date: November 1992
Hourly rete or payment schedule:
Not to exceed $147,620
Amount paid FY 1990/91:
$21,835
Amount anticipated for FY 1991192: $125,785
FY 1991192 budget for consultant:
FY 1992193 and beyond expectations for use:
FY 90/91
FY 91/92.
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: CIP ST102
$21,835
$125,785
Attach pertinent information
Contract
Agenda statement when hired consultant
KG:SB:CONSUL T/COUNCIU29
- ,.,.' -.-
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Rick Ryals
Ryals &. Associates
2103 EI Camino Real, Suite 210
Oceanside, CA 92054
Vendor Number:
92201
Project:
Fifth Avenue, Naples to Orange Avenue
Area of Expertise: Real Property Acquisition Services
City Staff with same or similar expertise: None.
Why hire consultant rether than using existing staff of hiring staff with appropriate expertise: The amount and
frequency of land acquisition done by the City for Public Works CIP projects does not justify a full time position.
Department(s) work for: Public WorkslEngineering and Community Development
Duties: Negotiate with property owners for acquisition of right of way.
Work type: (ongoing. one time)
Ongoing for a one year period
Date originally hired:
September 4, 1990
Contract term (renewal dates):
1 year, expired June 30, 1991
Tune remaining on contract:
o
Hourly rate or payment schedule:
Rates per fee schedule attached to contract. Fees for individual projects were
negotiated separately.
Amount paid FY 1990/91:
$11,807.50 + Community Development amount (unknown). Contract amount
$100,000.
Amount anticipated for FY 1991/92: .100,000
fY 1991/92 budget for consultant: Funds will be encumbered from individual elP project accounts. A similar
contract will be awarded for FY 91-92. However, it won't necessarily be the
same consultant.
fY 1992/93 and beyond expectations for use: Same as FY 91/92
FY 90/91
FY 91/92 .
Funding source for contract:
General Fund Amount:
Radevelopment Amount:
Other: CIP (00 159, 4208)
.11,807.50
ST102,ST104,DR108
Attach pertinent information
Contract
Agenda statement when hired consultant
KG:S8:CONSUL T/COUNCIU27
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant -X-- Contractual Service _
ConsultBnt Name:
Company Name:
Address:
Unknown
Not Yet Contracted
Vendor Number:
Project: Geograpttic Information Systems
Area of Expertise:
implementation.
Geographic Information Systems-Feasibility studies, needs analysis, system design,
City Staff with same or similar expertise: GIS Manager
Why hire consultant rather then using existing staff of hiring staff with appropriate expertise: The establishment of
. new city-wide GIS is complex. The City will benefit from the consultant's expertise and experience in setting up
other city GIS systems. Their experience will help minimize the risks and problems the City will encounter in setting
up the new GIS. The consultant will supplement the GIS Manager's knowledge and time.
DepartmentCs) work for: Public Works/Engineering
Duties: GIS needs assessment, develop GIS specifications, and support the City in GIS implementation.
Work type: (ongoing, one time):
One time
Date originally hired:
FY 91-92, 2nd quarter
Contract term (renewal dates):
FY 91-92 to FY 93-94
Tune remaining on contract:
Hourly rate or payment schedule:
Amount paid FY 1990/91:
Amount anticipated for FY 1991/92: $50,000-$65,000
fY 1991/92 budget for consultant: $65,000
fY 1992193 and beyond expectations for use: $20,000
FY 90/91
FY 91/92
funding source for contract:
General fund Amount:
Redevelopment Amount:
Other: GIS CIP (GIS DIF &. Sewer Fund)
$65,000
$10,000
Attach pertinent information
Contract
Agenda statement when hired consultant
FW:SB/CONSUL T/COUNCILI3
:...... --..".
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professionel Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Gary Upska
VTN Consultants
10525 Vista Sorrento Parkway
Vendor Number:
52850
Project:
Telegraph Canyon Road Improvements from Apache
Drive to Rutgers Avenue
Area of Expertise: General Engineering Consultant: Urban and regional planning, environmental planning,
transportation engineer, bridge and structures, sanitary engineers, surveying, land development, etc.
City Staff with same or similar expertise: Design section of Engineering.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Consultant was hired
to prepare plans for the -Improvement of Telegraph Canyon Road from ApaChe Drive to Rutgers Avenue. - The size
of the project was approximately $7,000,000. City was inadequately staffed to handle a project of this size.
Department(s) work for: Public Works
Duties: Plans include roadway improvements landscaping and irrigation, water facilities, drainage channel construction,
right-of-way drawings and descriptions, surveying services, geotechnical services, preparing specification, etc.
Work type: (ongoing. one time)
One time
Date originally hired:
March 7, 1 989
Contract term (renewal dates):
Contract continues in effect until completion of the project (Estimated
September 28. 1992)
Time remaining on contract:
Until September 28. 1992
Hourly rate or payment schedule:
See fee schedule included in contract.
Amount paid FY 1990/91:
$2267.12
Amount anticipated for FY 1991/92: $50.000+
FY 1991/92 budget for consultant: $311,882
FY 1992/93 and beyond expectations for use: $26,000+
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: 621-621 Q-5201-ST131 B
$50.000
$26.000
Attach pertinent information
Contract
Agenda statement when hired consultant
KG:SB:CONSUL T /COUNCILJ5
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Profenional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Wllldan Associates
Wllldan Associates
6363 Greenwich Drive 1250
San Diego, CA 92122
Vendor Number:
55602
Project: Oxford Storm drain, Del Mar to Second Avenue
Area of Expertise: Civil engineering design, surveying, and planning
City Staff with Ame or simlar expertise: 1 senior civil engineer, 2 associate civil engineers, 4 assistant engineers,
2 technicians, three person survey party.
Why hire consultant rather 1I1an using existing staff of hiring staff with appropriate expertise: To meet project
schedules and expedite construction of improvements. Staff resources not available to meet demands of design
workload and meet schedules.
Oepartment(s) work for: Public WorkslEngineering
Duties: Design and construction surveying, design of storm drain, traffic control plans, design geotechnical
investigation and recommend services, replacement of property monuments and prepare corner records.
Work type: <<ongoing, one time)
One time
Date originally hired:
June 5, 1990
Contract term (renewal dates):
Acceptance of design plans and upon completion of construction surveying and
corner records.
Tune remaining on contract:
Approximately 5 months (December 1991)
Hourly rate or payment schedule:
Not to exceed $55,450
Amount paid FY 1990/91:
$24,900
Amount anticipated for FY 1991/92: $30,550
FY 1991/92 budget for consultant: $30,550
FY 1992193 end beyond expectations for use: None
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: CIP OR108
$24,900
$30,550
Attach pertinent information
Contract
Agenda statement when hired consultant
KG:S8:CONSUL T/COUNCIL/30
PARKS AND RECREATION
CONSULTANT - CIP
~ .--
...... ~~,~-, --, ~-~~.--~
Parkway Pool a.novation
COBSULTUlTS/COH'l'RAC'J.'OAL SERVICES SURVSY
>>rof...ioDal Con.ultant ZX Contractual S.rvice
-
COn.ul~aD~ ....s
COapany ....:
a44r..s:
Acquatic Engineering, Inc.
P.O. Box 3373, City of Industry, CA 91744
V.n40r ~.r: 67745
Ar.a of lIZperti..: Design of swimming pool, knowledge of Health and Safety Codes
and expertise in risk management safety relative to aquatics.
City .taff with .... or .1ailar ezp.rtia.: None
ny lair. Gonaul tlUlt rath.r ~han uain; .ziatin; staff or hirinq ataff vi tb
appropriate exp.rtis.?: Provide mechanical consultant services for the
renovation of Parkway Pool.
J)epart:a.nt(a) work for: Parks and Recreation
Duti.s: Evaluate the existing filtration and circulation system, prepare details
study of said mechanical system to include alternatives and cost estimates.
Prepare construction drawings and big specifications according to City standards:
evaluate underwater lights and water treatment: tile, plaster and determine scope
of work needed. Prepare specs, construction drawings and cost estimate. Meet
with staff for plan review.
Work ~. (ongoing, on. ti.....): On going
Dat. originally Hir.4: May 27, 1988
Contract t.ra (r.n.val 4at..): Throuqh completion of plans/construction
Sourly rat. or p.ya.nt schedule: $8,000 for project
~ia. rea.ining Oil Contract: None
_ount pai4 I'Y 1"0-'1: $ 4~301. 04
aaount anticipat.4 for I'Y 1"1-'2:
I'Y 1"1-'2 ~udqet for Consultant:
$. .3~70o. 00
$5,100.00
I'Y 1"2-'3 an4 ~.yoIl4 ezp.ctationa for us.: None
I'Y '1 I'Y '2
WUDdinq Sourc. ~or Contract:
..d.v.lop..nt amount:
"5-"50-PRll1
(Bayfront-T.C.I) $670.00
..si4.ntial Construction !'az:
_00-IOOS-aC31 $3,631.04
attach p.rtinent Inforaation
Contract
aq.nda 8tat...nt when Hir.d Consultant
$3,700.00
'.
aohr Park a.novation
COBSt1LTUTS/COIrl'DCTUAL SERVICES SURVEY
prof...ional Con.ultant ~ Contractual Service
V.neSor lhDlb.r:
ar.a of azp.rti..:
Hiles Nordquist, Greg Parker
Nordquist Associates
9666 Business Park Ave.
Suite 210
San Diego, CA 92131
67911
Landscape arChitecture/planning
Consultant ....:
Co.pany ....:
AeS4r..s:
city .taff with .... or .i.ilar .xpertis.: Martin Schmidt -
Landscape Architect - Parks and Recreation Department
Why hire consultant rather than using .xisting .taff or hiring
.taff with appropriate .xp.rti..?: The scale and magnitude of
these projects are such that additional staff would be required to
facilitate each project. (3-4 additional staff positions per
project)
Departm.nt(8) work for: Parks and Recreation
Duti.s: site analysis, master planning, construction documents,
attend meetings, site observation, project management
Work ~. (ongoing, on. ti.....): One time
Dat. originally HireeS: April 12, 1988
Contract term (rene.al eSates): End of project
Hourly rate or paya.nt .cheeSule: As work performed
~i.. r..aining on Contract: Until project completed
Amount paieS PY 1110-11: $32,700.28
Aaount anticipateeS for PY 1111-12: $7,823.30
WY 1111-12 ~ueSget for Consultant: Encumbered all funds in FY91
PY 1112-13 aneS ~eyoneS exp.ctations for use: None
n 11 n 12
WUDeSing Source for Contract:
CI. - '00-'000-RC44
Stat. .'R Grant - '14-114D-PR1S $32,700
.
$7,823.30
Attach p.rtinent inforaation
Contract .
AgeneSa Stat..ent when Hired Consultant
.orman Park Senior Center
COBSUL'IPTS/COftRACTURAL SBRVICBS SURVEY
>>rofessional Consul~aD~ ~ZX Con~ractural Service
V.ndor JIUa)).r:
area of BKp.r~is.:
Richard Friedson
Visions
740 Thirteenth st., San Diego, CA 92101
64923
Architect, Norman Park Senior Center
COD8ul ~&D~ ....:
Coapan7 ....:
Addr...:
city .taff with .... or .iailar .xpertise: city staff was used for landscape
architecture (Martin Schmidt - Parks and Recreation Department)
Wh7 bire consultant ratber than using .xisting staff or hiring staff with
apppropria~e expertise?: This Capita~ Project was a specialized
design/construction project which needed mUlti-design/engineering under the
direction of an archectural firm. The architect was hired for expertise in
senior building design and ability to deal with accessibility and code issues
relative to the building's use.
Departa.n~(s) work for: Parks and Recreation Department
Duti.s: Preparation of concept plan including colored elevation plan and floor
plan. Reviewed city plans, sheet mylars, lan specifications, all in compliance
with city and State codes. Made a presentation of plans at 5 meetings. Assisted
in bid process: assisted during construction with on-site inspections,
interpretation of drawings and final as-built drawings.
Work ~. (ongoing, on. ~i.....): One project (for period of project)
.>>at. originally Hired: November 21, 1989
Contract t.ra (r.n.val date.): August 31, 1991
Hourly rat. or payment schedule: $75.00 per hour for contract services plus
reimbursable expenses: $85.00 an hour for change order review.
~i.e reaaining on Contract: Renewal coming up for September 1, 1991 through
January 15, 1992
amount paid ~ 19'0-'1: $26,330.40
amount anticipat.d for ~Y 1"1-'2:
~Y 1"1-'2 budg.t for Consultant:
.~ 1"2-'3 and ~.yond exp.ctations
$70,855
$70,855
for use:
None
~Y '1
I'Y '2
7UDdinq 8ourc. for Contract:
..d.v.lop..nt bount:
995-9950-PR1IO (Bayfront/T.C.I)
O~h.r: 600-6003
(Residential Construction Tax) $26,330.40
&ttach p.r~lD.nt Inforaa~ioD
Con~rac~
&q.nda 8tateaen~ when Hir.d Consultant
$70,855
ENGINEERING
CONTRACTUAL SERVICES
CIP
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant _ Contractual Service X
Consultant Name:
Company Name:
Address:
Unknown
Not yet contracted
Vendor Number:
Project:
Fourth Avenue, Kittiwake to Del Rey High School Otay
Town Area Improvements, Phase I
Area of Expertise: Civil Engineering Drafting Services
City Staff with same or similar expertise: Two technicians
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: We are experiencing
short term drafting service back log. Existing staff resources will not enable us to meet schedules.
Department(s) work for: Public Works/Engineering
Duties: Final working plan productions using CAD system compatible with Versa CAD, or hand drafting, or
combination. Close coordination with Engineering.
Work type: (ongoing, one time)
One time
Date originally hired:
N/A
Contract term (renewal dates):
Time remaining on contract:
Hourly rate or payment schedule:
Approximately $50.00/hr
Amount paid FY 1990/91:
Amount anticipated for FY 1991/92: .$35,000
FY 1991/92 budget for consultant: $35,000
FY 1992193 and beyond expectations for use: N/A
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: CIP ST506, RD204
$35,000
Attach pertinent information
Contract
Agenda statement when hired consultant
KG:SB:CONSUl T ICOUNCIU21
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant _ Contractual Service ..lC-
Consultant Name:
Company Name:
Address:
Unknown
Not Yet Contracted
Vendor Number:
Project: Geographic Information Systems
Area of Expertise: Base map conversion and data base development.
City Staff with same or similar expertise: None.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Contractor is
experienced in converting base map information into new GIS format. Conversion requires special equipment and
experienced operators such as aerial photogammetry, stereo plotters, satellite surveying equipment, etc. It is not cost
effective to hire expertise or purchase/rent equipment for one-time need.
Department(s) work for: Public Works/Engineering
Duties: Convert base maps from manual to digital format, develop base map database, and establish new base map
ground control by setting new survey monuments or replacing certain existing monuments.
Work type: (ongoing, one time):
One time
Date originally hired:
FY 91-92, 2nd quarter
Contract term (renewal dates):
FY 91-92 to FY 93-94
Tune remaining on contract:
N/A
Hourly rate or payment schedule:
N/A
Amount paid FY 1990/91:
N/A
Amount anticipated for FY 1991/92: $244,000
FY 1991/92 budget for consultant: $244,000
FY 1992/93 and beyond expectations for use:
FY 90/91
. FY 91/92
Funding source for contract;
General Fund Amount:
Redevelopment Amount:
Other: GIS CIP (GIS DIF & Sewer Fund)
CIP (OP200t
$144,000
$100,800
$114,000
Attach pertinent information
Contract
Agenda statement when hired consultant
FW:SB/COUNCIL/2
- -,_.,._,-~.--------
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant _ Contractual Service -X-
Consultant Name:
Company Name:
Address:
Unknown
Not Yet Contracted
Vendor Number:
Project:
Area of Expertise: Land surveying
City Staff with same or simlar expertise: Survey Crew in Public Works Engineering
Why hire consultant rather than using existing staff of hiring Itaff with appropriate expertise: Survey information is
required to proceed with design of several CIP projects. City's crew has a back log of surveying and cannot collect
the information in a timely manner to meet project schedules. The work load is highly variable and, at times, would
not support full-time staff.
Department(s) work for: Public Works/Engineering
Duties:
Work type: (ongoing. one time:)
Ongoing for a one year period
Date originally hired:
N/A
Contract term (renewal dates):
Will be for one year period expiring on 6/30/92.
Time remaining on contract:
N/A
Hourly rate or payment schedule:
Assumed $100thr for 3 member crew. Fees for projects will be negotiated
individually.
Amount paid FY 1990/91:
Amount anticipated for FY 1991/92: $20,000
FY 1991/92 budget for consultant: Funds will be encumbered from individual project accounts.
FY 1992/93 and beyond expectations for use: N/A
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: CIP SW200, SW203, SW202, SW206, ST154, ST425
Attach pertinent information
Contract
Agenda statement when hired consultant
. KG:SB:CONSULT/COUNCIU4
FIRE
CONTRACTUAL SERVICES
CIP
COIISUL'J.'AftS/C01ft'RAC'ro.u. SERVICES SURVEY
ProfessioDAl Consultant Contractual Service X
- -
Consultant 1Iaae: Da rro 1 d Da vis
C~y~: Dominy Associates Architects
~~ss: 2150 W. Washington, San Diego, CA
Vendor Humber:
Area of expertise: Structura 1 Archi tects
City Staff with same or similar expertise: NONE
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
Architects only hired when major CIP project is being built. Not enough
work to warrant in-house person.
Department (s) work for: Fi re
Duties: Preparation of design plans for construction of a four-story concrete
fire training tower.
Work Type (ongoing,one time...): One time
Date Originally Hired: June 4, 1991
Contract term(renewal dates): through completion of construction December 1991.
Time remaining on Contract:
Five months
Hourly rate or payment schedule: $15,620 flat fee
Amount paid FY 1990-91: ~
Amount anticipated for PY1991-92: $15,620
FY 1991-92 budget for Consultant: $15,620
PY 1992-93 and beyond expectations for use: ~
Punding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other Dif. $15,620
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
PY91 PY92
PARKS AND RECREATION
CONTRACTUAL SERVICES
CIP
~
CO.8ULt'Aft8/COftRAC!'URAL SBaVICB8 8URVBY
WZor...ioaal Coaau1taa~ Coatrao~ural ..zvio. IX
Coaaul~AD~ ....: Construction Testing and Engineering, Inc.
CoapADY ....:
addr...: 2414 Vineyard Ave., Suite G, Escondido, CA 92029
..Ddor ~r: 96294
ar.a of ~.rti..: Testing and inspection .ervices
.0r.a&D .ark 8.nior C.nt.r
Ci~y .~aff wi~b .... or .iailar azp.rti... Hone
ilia!, lIir. _a.ultaa~ ra~lI.r ~Il... udall' exbUall' .~arr or Ilidall'
.~arr .i~1I ~ropria~. eap.r~i..? Heed .pecialized expertiese
Departa.Dt(.) work tor. Parks and Recreation
Du~i... Znspec~ion or aoil, roo~ing, rebar, masonry, concrete,
concre~e rebar and welding at Horman Park Senior Center during
construction.
Work !'D. (oDgoillg, olle ti.....): One time
Dat. OrigiDally Hired: February 1991
CODtract ~.ra (r.D..al dat..): None for this project
Hourly rat. or payaeDt .ch.dul.: N/A
"ill. r.aiaillllJ ..a Coa~rao~. $10.00 - $60.00 per hour depending on
test; $10.00 - $120.00 for different tests .
AaoUDt paid PY 1'.0-.1: $1,920.00
AaoUDt AD~icipa~ed tor Py 1"1-'2: $3,227.00
~ 1"1-'2 bUdg.t tor COIl.ultant: $3,227.00
~ 1"2-'3 ADd beyoDd azp.ctatioD. for U..: Hone
PY '1 PY '2
~diDg Sourc. for CODtract:
G.D.ral ~d &aOUllt:
.ed.velop..Dt AmoUllt:
Other: CDBS-FY87 allocation
635-6350-PRII0
at~cb pertiDeDt iDfor.aatioD
CODtract
agellda Stat".llt wh.1l air.d COD.ultant
$1,920.00
$3,227.00
-
parkw.y Pool a.nov.tion
COBSUL'1'U1'1'8/COIft'DCTVAL S.RVIC.S SURVEY
.zor...ioD&1 Co..ultant Contractual S.rvic. ZX
CODaul~t __..
CoIIpan7 --..
&4dr....
Barry Sullivan
Kission Pools, Inc.
755 W. Grand Ave., Escondida, CA 92055
85853
Aquatic/Swimming Pool Construction
..n40r ~rl
ar.a or bpertl...
City .taff with .... or .tailar exp.rtia.: None
Wby1alre ooDaul taat rath.r than uaing exiating .t.rr or hiring .t.rr .i th
appropriate ezperti..7: No .taff available with appropriate expertise
Departll.Dt (a) work ror: Parks and Recreation
Duti... %nstallation of new mechanical and chemical systems: including filter,
.ink and necessary piping, replastering of swimming pool: installation of new
waterline, tile racing lanes and turn targets; replacement of existing underwater
lights; installation of new main drains and piping and the installation of deck
equipment.
Work ~. CODqoiDq, on. ti.....): One time
Dat. Or1q1.all7 Bir.4: February 26, 1991
COntract ~.ra Cr.....l d.t.a): July 15, 1991 (project completed)
Bour17 rat. or paya.nt .ch.4ul.: Total - $191,160.00
~ta. r...i1li1lq 01l Contract: Completed
~oU1lt pa1d WY 1"0-'1. $157,362.94
aaouat aaticipat.4 ror Py 1"1-'21 $50,117.44
~ 1"1-'2 ~u4q.t ror Consultant: None, project completed
WY l"2-'S aDd ~yon4 exp.ct.tiona for ua.: None
~
" .1
~y .2
WUD4i1lq Bourc. ror Contractl
. ..4.v.lopa.nt hD4s1
"5-"50-.Rl16
"5-"50-.R120
.&0 ~..a 100-1004
a.si4.nti.1 Construction
~az
attachp.rtin.nt. i.formation
COntract
aq.n4. 8tat...nt .h.n 8ir.4 Consultant
$92,093
$65,000
$ 7,544
$42,850
PUBLIC WORKS OPERATIONS
CONTRACTUAL SERVICES
CIP
/
COlISUL'lAH'l'S/COR'1'RAC'1'OAL SERVICBS SURVEY
Prof..sional Con.ultant Contractual Service
Consultant __I t>>~"d b. "Odi\~~
eo.pany .....
Addre... 19.e CA"un pt.. c..+.
C'''AlA "f"felJ l A Clt 1111
Vendor Rumber. ., ~"s
.Area of experti... Cof\,"""eh'or\ t:bt\M-o.t.+ AtAWU't\I"S.JrAko~
./
-
City Staff with same or .imilar experti.e. ~rt~ ffQ~tot1) b"t.lt. ~oW\'\t?~o"" )
(Sui'dt~ ~M'CIS Svpf) (Suild/~ Prejuk ~ Uf'U lI1lcr
Why hire conault.ant. rather than usin; existing ataff or hiring
at.aff ~i~b appropriate expertile? 1"0 sUfft<<W\u'lf ~LI!''''''n5 fw/oPS J'\I\O.~
~ &t\ ~e cOW\ffnLt ~i"fl~t1Il4-tOlo'\. of. 'UAW\C.YOv..S ~'\UA."r"(..." ~ ~or CI P
projects.
Department(a) work fori flAJ!oPS
Duties I Co-'\h-~(.~ AdtlW\"'''~~ A~ f~U+- cC~Nlt'no.~Ot'\. J;" ~cv..", C-tY\~Yj No~ A).)1
ec.Y\~r, C.if.ywt'cie ~y ~J Sy'+tWl. ftAV\dfC4p NCtsS U\~~V\C0VlU\+, LD~
,,(.~ Il.oof rCft'llYS.
Work '1'ype (ongoing, one time...) I oV\~ H~
Date Originally Hiredl 2-2~-'t
Contract termerenewal dates) I 1- 'D-q, -t.'LftrDlho~
'lime remaining on Contract I qs drAV!.
Hourly rate or payment achedule I In. e~ ~r ~t"
Amount paid PY 1990-91. 4 10, "5&flf.ct2..
Amount anticipated for PYl99l-921 . ~soo.-
1'Y 1991-92 budget for Consultantl ~V\L
PY 1992-93 and beyond expectations for usel nOW1~ (ll+ J.h,~ -Hr\1c.
~unding Source for Contractl
General Pund Amountl
aedevelopment Amountl
Other
Attach pertinent information
Contract ·
Agenda Statement when.Hired Consultant
PY9l'
4 &.f,~~-
$ ,~, 1.10.-
PY92
. ----
~
/
/
CORSUL'DftS/COI1TRAC'l'UAL SERVICBS SURVEY
Prof...lonal Conaultant Contractual Service ~
-
Consul taDt ..... b" ~,'",' Es~~
ec.pany _. ~~~ CoV\5~e+;CW\ ~V\O~(WUf'\+ eo..,."tA"1
.Idcb:e.., 10C,"l ~""'~ ~y
!OW\ b,~goJ LA , 2' 1- 'i .
Vendor Number. CJ~ eel .
Area of experti... Xt\$~c.H'oW\s iW'\ QCtord~w..f w,+k, oft'tf crt J+..t. S~~ 4rdo",l-e<<-(a
cedes Qwt rUjufft.MofY\-tl.
Clty Staff wlth .am. or aimilar experti.e. nor\(,
Why hire con.ultant rather than using exi8ting .taff or hiring
.taff with appropriate expertise? I no .u~ s.J.o.ff Ct.r~l'h'~d.
Department (a) work for I fw/ of'S
Duti.sl frovfd~ conhW\~6"S ,Jsfuk"oY\. tSf Q)Y\sH-ve:I""'bl'\
t O\A~ C~ .fo Mt.~+ ~A f.elf uif"tW\-tV\ ~$.
Work 'type ( ongoing, one time...) I OV\.( .J1W\-(.
Date Originally Birecta 3-S"-'t\
Contract t.rm(renevol dates) 1 ~ cluroh'oV\ cJ ~D~ (-t~ (okrhvt~~t'L
'-'1me remaining on Contract. 2.. - 3 MOV\~~~
Hourly rate or payment .chedule a -3D lit ~
Amount paid n 1990-911 :$ L~~. e2..
of ck U!O V ,-s.Ja COM tvI "'~f1
Amount anticipated for FY1991-92. ~ '2-3,000
n 1991-92 J:>udget for Consultant. "WY\L
n 1992-93 and beyond expectations for use. no ~I~!
IUnding Source for Contract.
General Pund Amount. J,
vRedevelopment Amount. f 31,()O6 .
Other
Attach pertinent information
Contract ·
Agenda Statement when Hired Consultant
FY91
PY92
$
_1
Attachment VII
From the Office of. the City Attorney
City of Chula Vista
Memorandum
From:
August 9, 1991
Bruce M. Booqaard, City Attorney
Dawn Herring, Budget Officer
Date:
To:
cc:
Honorable Mayor and Councilmembers
Legal "Consulting" services
Re:
The Consultant study indicates that the following legal services
were "hired" by the City during the last year:
Dwight Worden
Daley & Heft
Shute, Mihaly & Weinberger
Silldorf, Burdman, Duigan & Eisenberg
Sheppard, MUllin, Richter & Hampton
Brown, Harper
Total:
$ 27,000
$192,000
$ 96,000
$ 80,000
$ 30,000
$263.000
$688.000
These attorneys were hired to represent or advise the City in the
following matters:
Dwight Worden:
sildorf:
CEQA litigation against the State and
California Transportation Ventures, Inc., to
preserve the City's statute of limitations on
its CEQA and contract theories that the SR
125 Toll Way Franchise was issued without
proper environmental requirements.
Various Superior Court, non-police tort
(accidents involving personal injuries or
property damages) litigation cases; some
eminent domain litigation.
Hired to represent the City before the
California Public utilities Commission on
SDG&E's proposed expansion of their Chula
vista plant.
Jones Intercable sued the City to declare
Daley & Heft:
Shute, Milaly:
office1.wp
Auqust 9, 1991
Legal Consultant Memo
Page 1
Sheppard:
that it had the right to serve the "eastern
territories" with cable without having to
first obtain a City franchise to do so.
Prepares and negotiates redevelopment
agreements. such as Disposition and
Development Agreement, owners Participation
Agreements. They have participated in the
Scripps Hospital Expansion proposal, Civic
Center Barrio project, and consulting in
regards to the Auto Park.
Brown, Harper: Bond counsel services on various assessment
districts.
Should Any of These outside Leaa1 Services be ReD1aced with In-
House Attornevs?
Each of the above described types of legal services have one
or more of the following characteristics: (1) Concentrated time
requirement for fairly specialized legal services, such as the
Jones Cable litigation (Si1dorf); (2) Extremely specialized
legal services such as the SDG&E plant expansion litigation
(Shute, Mihaly), the bond counsel services (Brown, Harper); or
the SR 125 litigation (Worden); or (3) a separate source for
reimbursement for said services is available, such as in the bond
counsel cases (Brown, Harper) or the SDG&E litigation (Shute,
Mihaly).
Definitions:
For the purposes of this discussion, "In House Legal
Services" means all legal services provided by the three (3)
attorneys and two (2) support staff in the city Attorney's
office. "Outside Legal Services" means all legal services
provided to the City by attorneys and/or support staff who are
not employees of the City, but are retained on a case-by-case
basis.
General Qperatina Practice on Referrals.
As a statement of general operating practice, "Outside Legal
Services" are retained when a particular case requires anyone or
more of the following:
(1) An extraordinary commitment of time, such as superior
court tort litigation. The reason for this is that the "in-
house" staff is most efficient when it can respond to
"purely municipal questions" such as Brown Act issues,
conflicts of interest issues, agenda preparation issues,
officel.wp
August 9, 1991
Legal Consultant Memo
Page 2
etc., or other frequent legal issues which require small
blocks of time--contract preparation, contract disputes,
legal research, planning matters, etc.
(2) A thorough knowledge of a highly specialized area of law
where there is high magnitude risks, such as assessment
district formation, bond counsel matters, CEQA litigation,
LAFCO proceeding litigation (Jones), or utility litigation.
ODinions. Beliefs and Conclusions.
1. It is my opinion that none of the Outside Legal
Services can be replaced by the existing In House Legal Staff.
Basically, all three attorneys are working more than 40 hours per
week on existing demand, and there is a growing backlog of
service requests from Staff. Staff is becoming frustrated with
the ability of our Office to quickly respond to all of the
requests for service.
2. It is my belief that one or two new attorneys and an
additional support staff, with corresponding space and equipment
requirements, may be required just to deal with the existing
demand for In-house Legal Services, ignoring (for the moment) the
issue of whether additional in house attorneys can be hired to
replace some of these presently "externally-provided" legal
services. In other words, we believe that we may be
understaffed, and are presently studying whether, in comparison
to other city attorney's office in "growth" ci~ies, there is a
factual basis to support that belief.
The fact is that we are a growing, active city which is
constantly "bumping up against" regulatory, and other types of
interaction, with other public agencies and private sector
entities. Just for example, in the last few weeks, we are beset
with legal problems relating to airport siting, county permits
for expansion of hazardous waste disposal facilities, and
landfill closure and trash importing problems.
3. In order to assess whether it would be more cost-
effective to increase the capacity of the "In-House Legal
Services" to address legal problems typically assigned to
"Outside Legal Services", we need to make the following
determinations: .
a. Is there a long-term (two or more years) demand for
legal talent of the type typically referred to outside legal
counsel?
b. On a "Full Cost" basis, including salaries, fringe
benefits (including non-productive time such as holidays,
office1.wp
August 9, 1991
Legal Consultant Memo
Page 3
\
vacations, sick leave), secretarial support, space and
equipment, can we deliver the legal services, on an "In
House Basis" at a lower cost than the cost of the outside
Legal ~ervices?
Some additional study would be required to dispositively
respond to these questions. However, the following represents my
current "feel" for the situation:
.
A. There is a long term (continuing) demand for tort
litigation, currently provided by Daley' Heft. However,
this firm currently charges about $85 - $90 per hour, a
price which is very competitive with In House costs for the
same service when you consider the Full Costs. Furthermore,
there is no ongoing commitment other than an hourly
arrangement. If, .in a single year, our demand for such
legal, services drops, we do not have to fire any employees.
Furthermore, as a large outside legal firm, they can
structure their labor resources to handle court commitments
while at the same time permitting assigned attorneys to take
leaves.
B. The Jones litigation could have been handled in
house if we had an additional litigator skilled in writ
matters, and probably could have been handled In House at a
somewhat lower dollar per hour cost. However, there was not
the apparent need for such a litigator on an "on-going"
basis at the time the litigation was instituted.
Given the current level of interest in potential
specialty litigation, such as with regard to North County
trash import, SR 125 CEQA litigation, etc., it may be cost
effective to recruit an In House Writ Litigator who can be
cross-trained to provide transactional assistance, as with
redevelopment matters, contracts review, etc., when not pre-
occupied with litigation. However, current space, equipment
and budget limitations would have to be overcome.
office1.wp
August 9, 1991
Legal Consultant Memo
Page 4
Attachment VIII
CITY OF CHULA VISTA
MEMORANDUM
DATE: August 13, 1991
TO: Honorable Mayor and City Council
VIA: John Goss, City Manager
FROM: Dawn Herring, Budget Manager
SUBJECT: CONSULTANT INFORMATION REQUESTED BY JOSEPH GARCIA
=================================================================
During Oral Communications at the August 6, 1991 City Council
meeting, Mr. Joseph Garcia requested further information on the
City's use of consultants. Mr. Garcia raised several general
questions regarding the City's use of consultants in past fiscal
years. Specifically questioned was an expenditure of $6,000 for
Police Reserves used during the Fourth of July celebration and an
increased number of "porta-potty's" rented for this same event.
These questions were responded to by staff and the Council.
Mr. Garcia was given the opportunity to make additional comments
and during this presentation he requested additional information on
an alleged payment of $6,000 to Steven A. Malcoun during Fiscal
Year 1989-90. Council requested that staff investigate this
allegation and respond in the Consultant report which was due
within two weeks.
Subsequent to speaking before Council, Mr. Garcia submitted a
letter to the City Manager citing two contracts of particular
concern, again the payment of $6,000 to Steven A. Malcoun and the
need for a Chip Seal Consultant for $10,000. Attached to this
letter was the cover sheet to Supplemental Budget Report No. 13 for
FY 1988-89. Although Mr. Garcia has misplaced the attached report
which purportedly list these two proposed expenditure he insists
that the attached report did list the names and amounts he is
requesting further information on.
As a point of clarification, on an annual basis during the
Council's budget review process, The Budget Office prepares a
II Supplemental budget report on the city's anticipated use of
Consul tants for the coming fiscal year. This report lists, by
department, a description of the service and the proposed annual
cost. Specifically excluded is any reference to specific names of
the individual consultant or company. Attached you will find the
supplemental budget reports on consultants from FY 1988-89 and
1989-90. Neither report makes any mention of either a Steve Malcoun
nor any payment to a Chip Seal Consultant.
Chip Seal Consultant
The Public Works Operations Division does contract two aspects of
the chip seal operation. The "chip seal contract services to
support in-house acti vi ties" in the supplemental budget reports
refers to the delivery and spraying of asphalt for the chip seal
program. The second contracted service is for street sweeping of
the loose chips at the completing of the process. No other
consultant or service has been retained for the chip seal program.
Steven A. Malcoun
During our research on this request, we located Mr. Malcoun, who is
an Attorney in Stockton, California. Mr. Malcoun faxed an affidavit
confirming that he has not "rendered any services...nor received
any monies from the City of Chula Vista". Staff did research all
paYments made during those fiscal years in question and noted no
paYment to Mr. Malcoun.
Staff has exhausted all areas for research in this matter and
unless directed by Council will consider the matter completed.
-
..
.
Supplemental Report No. 13
'I
.....1'.'...
( .
I
June 7, 1988
To: The Honorable Mayor and City Council
Via: John D. Goss, City Manage~
From: David Byers, Budget Office~
Subject: Consultant Contracts Contained in the FY 88-89 Budget
During the budget review overview session held on May 26, 1988, Councilman
Moore requested that a list of consultant contracts contained in the FY 88-89
budget be prepared and forwarded to Council. Such a list is attached to this
memo and a similar list will be prepared and distributed to Council in future
. years.
DCB:nr
WPC 2181 A
Attachment
.
Police
GENERAL FUND
Psychological exams, polygraph services and
psychological counseling
Blood testing, ambulance costs and emergency
medical fees for prisoners and physical exams
for victims of rape, child abuse, and molestation
Youth Counseling Services contract
TOTAL
Public Works
Contract project inspections
Underground Alert System
Soils consultant
Traffic consultants
Drainage cleaning by probation crews
Chip seal contract services to support in-house
activities
Street sweeping contract
Tree trimming contract
Building Maintenance Technical Advisor
Pest control services-City buildings
TOTAL
Parks and Recreation
Library
Landscape Architect services
Maintenance-Lauderbach Park
Custodial services-Lauderbach Center
Open Space Inspection (30 hrs/week)
Pest control at Various Centers and Pools
Gopher control at Rohr and Valle Lindo Parks
Third Avenue street tree maintenance (Landscape District)
Pruning and shrub removal by probation crews
Street and parking lot sweeping
TOTAL
Graphics (flyers, posters, etc.)
County contract to operate branches
Security patrol
Miscellaneous (piano tunings, pest control, plant
care service)
TOTAL
9,500
45,000
29,430
83,930
15,000
1 ,200
4,500
2,000
15,600
58,000
253,700
112,400
1 ,000
2 , 1 60
465,560
25,000
18,000
8,400
16,500
3,210
3,000
320
5,200
4,050
83,680
$ 2,900
59,810
14,450
1 ,650
78,810
Non-Departmental
Televising Council meetings
Chamber of Commerce Information Services
Design of Brochure for Bonita Annexation
TOTAL
$ 38,200
24,200
650
63,050
Community Development
Audit for Redevelopment Agency
Design of Economic Development Promotions
TOTAL
2,350
2,000
4,350
Finance
Audits
Cable TV consultant
Microfiche services
TOTAL
45,770
15,000
530
61,300
Planning
Contract Architect
Contract Senior Planner
TOTAL
1 ,520
18,380
19,900
Personnel
Hearing Conservation Program
Employee Assistance Program
TOTAL
5,000
7,800
1 2 ,800
Management Services
DP EDP Management Contract
DP Data Communications Troubleshooting
PAPE Various professional services as needed
63,000
2,000
PUB INFO Video and graphic assistance
TOTAL
4,200
12,000
81,200
Administration
Various professional services as needed
10,000
City Clerk
Municipal Code Index update
6,000
Attorney
Various professional services as needed
TOTAL GENERAL FUND
$ 3,600
$974,180
OTHER FUNDS
Sewer
Sewer billing and collection
Transit
Elderly & Handicapped Transit
SCOOT contract
TOTAL
REDEVELOPMENT AGENCY
Town Centre I Special Counsel-Town Centre I
Appraisal services
Bayfront Special Counse1-Bayfront
Special Consultant for Implementation of LCP
Consultant for Second Harbor Entrance
Biological Studies-Bayfront
Map Preparation-Bayfront
Hazardous Waste Studies-Bayfront
Town Centre II Legal Services-Town Centre II
Low & Mod. Hsg. Housing Rehabilitation Consultant
Appraisal Services-Housing Projects
Feasibility Analysis
Otay Valley Hazardous Waste Consu1tant-Otay Valley
Legal Counsel
Joint Contract Architect
Design and Graphic Services
TOTAL
TOTAL OTHER FUNDS
TOTAL ALL FUNDS
WPC 2181A
$ 52,770
235,000
1,100,000
1,335,000
$ 6,000
1,000
112,000
50,000
1 5 , 000
35,000
10,000
75,000
30,000
27,470
5,000
5,300
10,000
5,000
3,280
5,000
$ 395,050
$1,782,820
$2,757,000
II
r
/
ie,"
,\
Supplemental Report No. _9
June 2, 1989
/.......
To:
Via:
The Honorable Mayor and City Council
John D. Goss, City Manager ~
Stephanie pope~princiPa1 Management Assistant
~
1
\v
From:
Subject: Consultant Contracts Included in the FY 1989-90 Budqet
.
During last year's bUdget overview session, Council requested a list of
consultant contracts included in the budget. When the information was
sUbsequently provided by staff, it was determined that a similar list will be
prepared and forwarded each year. This memo transmits the FY 1989-90 list of
consultant contracts.
SP:nr
WPC 2764A
Attachment
(e
FY 1989-90 CONSULTANT GONTRACTS
-
GENERAL FUND
.
Police
Psychological exams, polygraph services and
psychological counseling
Blood testing, ambulance costs and emergency
medical fees for prisoners and pHysical exams
for victims of rape, child abuse, and molestation
Youth Counseling Services contract
C-CAP Consultant Services contract
TOTAL
$14,250
57,730
31 ,490
460
$103,930
Fire
Bonita/Sunnyside contract
Public Works
$50,720
Contract project inspections
Underground Alert System
Soils consultant
Traffic consultants
Drainage cleaning by probation crews
Chip seal contract services to support in-house
activities
Street sweeping contract
Tree trimming contract
Contract Construction Services
Pest control services-City buildings
TOTAL
$34,400
1,200
4,500
4,600
1 5,600
46,860
247,030
11 5, 81 0
2,500
2,200
$474,700
Parks and Recreation
Maintenance-lauderbach Park
Custodial services-lauderbach Center
Pest and gopher control at various centers, parks and pools
Street and parking lot sweeping
TOTAL
$18,250
8,400
11 , 31 0
8,000
$45,960
library
Securi ty patrol
Miscellaneous (piano tunings, pest control, plant
care service)
Quarterly fountain plantings
TOTAL
$13,600
1 ,740
4,000
$19, 340
Non-Depa mental
Televising Council meetings
Chamber of Commerce Information Services
CV 2000 consultant & graphic design services
PERS Actu~ria1 Study
TOTAL
$44,390
24,200
43,950
650
$113, 190
Community Development
Audit for Redevelopment Agency
Design of Economic Development Promotions
TOTAL
$2.520
2,000
$4,520
Finance
TOTAL
$24,100
580
$24,680
Audits
Microfiche services
P1 anni ng
Contract Architect
Contract Senior Planner
TOTAL
$ 1,950
31 , 500
$33,450
Human Resources
Hearing Conservation Program
Employee Assistance Program
QWL Training Consultant
TOTAL
$ 2,500
8,420
28,800
$39, IZU
Insurance
Risk Management Consultant (JPA's)
Employee Benefits Consultant
TOTAL
$ 3,500
25,000
$28,500
Management Services
DP
DP
PAPE
EDP Management Contract
Data Communications Troubleshooting
Various professional services as needed
$73,220
2,000
4,200
13,000
$92,420
PUB INFO Video and graphic assistance
TOTAL
(
Administration
Various professional services as needed
$10,000
Attorney,
Various professional services as needed
TOTAL GENERAL FUND
$ 3,600
$1,044,730
OTHER FUNDS
Sewer
Sewer billing and collection
$ 66,970
Transit
Elderly & Handicapped Transit
SCOOT contract
TOTAL
$242,000
1,207,740
$1,449,740
BCT.
Contract aquarist services
Tax preparation services
Security monitoring
TOTAL
$13,800
1 , 500
340
$15,640
BCT Bookstore
Management Services
$24,050
EastLake Maintenance 'District
Assessment consultant
$ 5, 1 80
EastLake Development Reserve
Fiscal Impact Analysis Update
Redevelopment Agency
$12,000
Town Centre I
Legislative Representative
Special Counsel-Town Centre I
Acquisition Consultant
Update relocation rules & regulations
$31,000
6,000
6,250
2,500
(
Bayfront Acquisition Consultant $6,250
Legislative Representative 31 ,000
Update relocation rules & regulations 2,500
Special Counsel-Bayfront 20,000
Consultant for Second Harbor Entrance 30,000
Biological Studies-Bayfront 1 0,000
Town Centre II Legal Services-Town Centre II 30,000
Low & ~'od. Hsg. Housing Rehabilitation Consultant 34, 500
Otay Vall ey Hazardous Waste Consultant-Otay Valley 1 0,000
Legal Counsel 1 0, 000
TOTAL $ 230,000
TOTAL OTHER FUNDS
TOTAL GENERAL FUND
TOTAL ALL FUNDS
$1,803,580
$1,044~730
$2,848~3l0
WPC 2764A
COMMUNITY DEVELOPMENT
CONTRACTUAL SERVICES
/
Attachment IV
,
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant
Contractual Service X
Consultant Name:
Company Name:
Address:
Richard Mandel
California Housing Partnership Corporation
1950 Addison Street, Suite 109, Berkeley, CA 94704
Vendor Number:
Area of Expertise:
93811
Preservation of BUD Section 236 and 221(d)(3) Units
City Staff with ..me or similar expertise: None
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise?
Department(s) work for: Community Development
Duties: Prepare feasibility study regarding preservation of City's "at-risk"
affordable housing units; feasibility study
Work Type (ongoing. one time...):
Ongoing
Date Originally Hired:
February 27, 1991
Contract term (renewal dates):
Upon completion of project or 30 days' . written
notice
Time remaining on Contract:
Upon mutual agreement or until completion of
project
Hourly rate or payment schedule:
$ 120/hour
Amount Paid FY 1990-91:
$1,890.34
Amount anticipated for FY 1991.92: $2,500
FY 1991-92 budget for Consultant: $1,609.66
FY 1992-93 and beyond expectations for use:
$2,500
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: Low-Moderate Income Housine Funds
FY 19' 1
o
$1,890.34
FY 1992
o
$1,609.66
Attach pertinent Information
Contract
Apada Statemeat whca Hired Coasultant
IC:\WP61\AGENCY\MANDEL.TXT)
;2,
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant
Contractual Service X
Consultant Name:
Company Name:
Address:
Anthony Ciotti
1338 Santa Cruz Court, Chula Vista, CA 91911
Vendor Number:
Area of Expertise:
17990
Housing Rehabilitation
City Staff with ..me or similar expertise: Community Development (M. Girbes)
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise 7 Ms. Girbes is responsible for all housing activities. Time to
administer this program requires a full-time person. While
Mr. Ciotti works only 1600 hours, the additional hours required
can be done; however, not at the same level of performance
Department(s) work for: Community Development
Duties: Total operating responsibility of the CHIP loan program
VVork Type (ongoing, one time...):
Date Originally Hired:
Ongoing
February 1977
Contract term (renewal dates):
Annual contract renewable 7/1
Time remaining on Contract:
11 months
Hourly rate or payment schedule:
$46,010/year (for 1600 hours)
Amount Paid FY 1990-91:
$43,000
Amount anticipated for FY 1991-92: $46,010
FY 1991-92 budget for Consultant: $46,010
FY 1992-93 and beyond expectations for use:
Mr. Ciotti has indicated that he will
be retiring June 30, 1992. It is
anticipated that a new position will
be funded to administer the program.
FY 1991
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: Low-Moderate Income Housine Fund
o
o
$43,000
FY 1992
o
o
$46,010
Attach pertinent information
Contnct
Aaeada Statement when Hired Coasultant 3
1C?:\WP6 1\AGENCY\CIOm.TXTJ
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant
Contractual Service X
Consultant Name:
Company Name:
Address:
Diana Richardson
Diana Richardson
2726 Shelter Island Rive, Suite 134, San Diego, CA 92106
Vendor Number:
Area of Expertise:
94172
Environmental Planning
City Staff with same or similar expertise: Community Development/Planning
Department
. Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? Exceptional number of ElRs currently in process which need to be
coordinated and reviewed
Department(s) work for: Community Development
Duties: Coordinate EIR contracts for major redevelopment projects
Work Type (ongoing, one time...):
One time (short term)
Date Originally Hired:
April 20, 1991
Contract term (renewal dates):
Four (4) months
Time remaining on Contract:
One (1) month
Hourly rate or payment schedule:
$65/hour
Amount Paid FY 1990-91:
$2,672.50
Amount anticipated for FY 1991-92: $16,807.50
FY 1991-92 budget for Consultant: $16,807.50
FY 1992-93 and beyond expectations for use:
Not anticipated
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other:
FY 1991
o
$12,480
FY 1992
o
$7,000
Attach pertinent Information
Contract.
A8encla Statement when Hired Consultant
(C:\WP6 1\AQENCY\RICHARDSON.TXT]
f
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
.
Professional Consultant
Contractual Service X
Consultant Name:
Company Name:
Address:
Lintvedt, McColl, and Associates
Kent Madsen
7578 El Cajon Boulevar4i, Suite 101, La Mesa, CA 92041
Vendor Number:
Area of Expertise:
91906
Civil Engineering
City Staff with same or similar expertise:
Several design engineers in Engineering
Department.
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? MAAC project, a non-profit organization, failed to carry out the project
in a timely manner. Because it involved CDBG funds, Community
Development staff needed to completed project. Consultant was hired
because project was not anticipated or prioritized by Engineering staff.
Department(s) work for: Community DevelopmentlEngineering
Duties: To design and do staking for a 12 space parking lot for the Otay
Community Center.
Work Type (ongoing, one time...):
One-time
Date Originally Hired:
10/19/90
Contract term (renewal dates):
N/A
Time remaining on Contract:
Completion of work
Hourly rate or payment schedule:
Flat rate: $3,000 design; $700 staking
Amount Paid FY 1990-91:
$2,775
Amount anticipated for FY 1991-92: $925
FY 1991-92 budget for Consultant: None
FY 1992-93 and beyond ~xpectations for use: None
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: City CDBG/County CDBG (jj) 50/50%
o
$2,775
FY 1992
o
o
FY 1991
Attach pertinent information
Contract
ApDda St.t~t when Hired Consultant
$
IC:\WP6 1\AQENCYWNTVEDT.TXT)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant
Contractual Service X
Consultant Name:
Company Name:
Address:
Paul Miller Company
Paul Miller Company
272 Church Avenue, Suite 4, ChuIa Vista, CA 91910
Vendor Number:
Area of Expertise:
730660
Property Management
City Staff with 8ame or similar expertise:
Construction and Repair division of Public
Works
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise?
Department(s) work for: Community Development
Duties: . Collect rents; maintain properties--respond to tenants regarding
structure problems, etc. ; prepare operating statement; pay miscellaneous
maintenance, utility, and other bills regarding operation of property
Work Type (ongoing, one time...):
Ongoing
Date Originally Hired:
October 22, 1990
Contract term (renewal dates):
Terminable upon 30 days' notice
Time remaining on Contract:
Pending relocation of tenants on Church Avenue
Hourly fate Of payment schedule:
$300/month
Amount Paid FY 1990-91:
$900
Amount anticipated for FY 1991-92: $1,200
FY 1991-92 budget for Consultant: $900 (possibly more if tenants are not relocated by
September 1991)
FY 1992-93 and beyond expectations for use: N/A
FY 1991
FY 1992
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: NI A
o
$900
o
o
Attach pertinent information
Contract
Aceoda Statement wb.ea Hired Consultant
o
IC:\WP61\AGENCY\MIUER.TXT)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant
Contractual Service X
Consultant Name:
Company Name:
Address:
Liborio Perales [Contract Employee]
1696 Gayo Court, San 'Diego, CA 92154
Vendor Number:
Area of Expertise:
86030
Maintenance Services
City Staff with same or similar expertise: Parks & Recreation; Custodians through
Building Maintenance division of Public
Works; Streets division of Public Works
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? Insufficient staff and budget constraints. Contract employee is less
costly than hiring an employee. Other departments could not
handle extra assume the extra work into already overloaded work
schedule.
Department(s) work for: Community Development
Duties: Minor weed abatement and grubbing services; collect trash
Work Type (ongoing, one time...):
Ongoing
Date Originally Hired:
August 8, 1989
Contract term (renewal dates):
Ongoing
Time remaining on Contract:
Indefinite
Hourly rate or payment schedule:
$6.00/hour
Amount Paid FY 1990-91:
$4,152
Amount anticipated for FY 1991-92: $3,600 (600 hours @ $6.00/hour)
FY 1991-92 budget for Consultant: $4,200 (700 hours @ $6.00thour)
FY 1992-93 and beyond expectations for use:
To be determined
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: Nt A
FY 1991
o
$4,152
FY 1992
o
$4,200
Attach pertinent information
Contract
Alenda Statement when Hired Consultant
IC:\WP51\AGENCV\PERALES.TXTJ
~
-
CONSUL TANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant
Contractual Service X
Consultant Name:
Company Name:
Address:
Mitch Compton
TYCO Property Management Company
P.O. Box 611, Chula Vista, CA 91910
Vendor Number:
Area of Expertise:
81664
Real Estate Management
[For: Oranae Tree Mobile
Home Park]
City Staff with same or similar expertise: Finance; Construction and Repair division of
Public Works; Building Inspection
Why hire consultant rather than using existing Itaf:f or hiring staff with appropriate
expertise? Insufficient staff as well as budget constraints. Consultant less
ccstly and has more training in property management and has more
time to devote.
Department(s) work for:
Duties:
Community Development
Collect rents and deposit receipts into City controlled checking
account; prepare monthly operating statements; contract OIS
services regarding operation of property; inspect properties
weekly; retain legal services regarding rent default; provided
needed maintenance; attend Homeowners' Association meetings;
enforce park rules and regulations; CC&Rs, etc.
Work Type (ongoing, one time...):
Ongoing
Date Originally Hired:
November 1, 1988
Contract term (renewal dates):
12/31i91; extended with mutual written agreement
nme remaining on Contract:
Five (5) months
Hourly fate or payment schedule:
5 % of gross rents collected on 25 mobilehome
spaces
Amount Paid FY 1990-91:
$3,880.19
Amount anticipated for FY 1991-92: $4,875
FY 1991-92 budget for Consultant: $4,875
FY 1992-93 and beyond expectations for use:
Amount should decrease by
approximately $200/year since
compensation based on percent of
rents collected times number of
spaces owned. Anticipate sale of
two spaces per year.
?
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant
Contractual Service X
Consultant Name:
Company Name:
Address:
Vendor Number:
Area of Expertise:
Mitch Compton
TYCO Property Management Company
P.o. Box 611, Chula Vista, CA 91910
81664
Real Estate Management
[For: 315 Fourth A venue
EI Dorado Building]
City Staff with same or similar expertise:
Finance; Construction and Repair division of
Public Works; Building Inspection
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? Insufficient staff as well as budget constraints. Consultant less
costly and has more training in property management and has more
time to devote.
Department(s) work for:
Duties:
Community Development
Collect rents, deposit receipts into City controlled checking
account; prepare monthly operating statements; contract O/S
services regarding operation of property; inspect properties
weekly; retain legal services regarding rent default; provide needed
maintenance
Work Type (ongoing. one time...):
Date Originally Hired:
Ongoing
February 1990
Contract term (renewal dates):
Time remaining on Contract:
One year unless mutually extended
Through January 1992 (6 months)
$415/month
Hourly rate or payment schedule:
Amount Paid FY 1990-91:
$4,980
Amount anticipated for FY 1991-92: $4,980
FY 1991-92 budget for Consultant: Undetermined
FY 1992-93 and beyond expectations for use:
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: N/ A
FY 1991
FX 1992
o
$4,565
o
$4,980
Attach pertinent Information
Contract
Apoda Statement when ~ Consultant.
IC:\WP6 1\AQENCY\COMPTON 1.TXT)
9
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant
Contractual Service X
Consultant Name:
Company Name:
Address:
Sharon Welsh
Zucker Systems
9909 Huennekens Street, Suite 120, San Diego, CA 92121
Vendor Number:
Area of Expertise:
94323
Housing Finance, specifically as related to low-moderate income
housing opportunity
City Staff with same or similar expertise: None
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? Staff does not have expertise
Department(s) work for: Community Development
Duties: Prepare a feasibility study on low-moderate income housing
opportunity in the Eastern territories
Work Type (ongoing, one time...):
One time
Date Originally Hired:
February 7, 1991
Contract term (renewal dates):
Term of project
Time remaining on Contract:
N/A
Hourly rate or payment schedule:
Not to exceed $3,000
Amount Paid FY 1990-91:
-0-
Amount anticipated for FY 1991-92: $3,000
FY 1991-92 budget for Consultant: N/A
FY 1992-93 and beyond expectations for use: None
FY 1991
FY 1992
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: Low-Moderate Income Housine Fund
o
o
$3,000
o
o
o
Attach pertinent Information
Contract
Apnda StJtt~ment when Hired Consultant
IC:\WP61\AGENCV\WEl.SH.TXTl
It)
J
;V
.(;
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
.....II.ion.. CoMuItMt _ Contractual Service X
eonsult8nt Name:
Company Name:
Address:
ADS Services, Inc.
ADS s.vices, Inc.
5900 Complex Street, Suite 603
San Diego, CA 92123
Vendor Number:
85911
Project:
Area of Expertise: Sewage flow monitoring, equipment installation and maintenance
City Staff with ..... or ...... expertise: None.
Why hire consultant ra1her than using existing staff of hiring staff with appropriate expertise: It wouldn't be cost
effective to hire aomeone experienced in ADS equipment because there ian't going to be enough work for him/her.
It would be hard to duplicate the consultant's expertise.
DepartmentCs) work for: Public WorkslEngineering
Duties: Maintenance of a ..wage flow monitor owned by the City
Work type: (ongoing, one time)
Ongoing
Date originally hired:
March 31, 1987
Contract term Crenewal dates):
One year (Renewed July 1, 199"1)
Time remaining on contract:
Until June 30, 1992
Hourly rate or payment schedule:
$675/quarter
Amount paid FY 1990/91:
.2568
Amount anticipated for FY 1991/92: .2,700 + .16,200. .. $18,900
FY 1991/92 budget for consult8nt: .20,560
FY1992193 and beyond expectation. for use: $2,700 + .18,900" .. $21,600
FY 90/91
FY 91/92
funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Montgomery Sewer Service revenue and
Sewer Service Revenue Fund
Attach pertinent information
Contract
Agenda statement when hired conaultant
· 6 x $2,700 - .16,200; six new meters in FY 92
..7 x $2,700 - .18,900; two new meters in FY 93
EMC:SB:CONSUL TICOUNCILI37
Ie!)
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Profusion.. Consultant _ Contractual Service X
Con.utt.1t Name:
Company Name:
Addre..:
aSI Consultants, Inc.
BSI Consultants, Inc.
16880 W. Bernardo Drive
San Diego, CA 92127
Vendor Number:
60771
Project:
Area of Expertiae: Construction Inspection Services
CIty Staff whh ..... or simler ~e: Public Works Inspector II
Why hire consultant nther 1han using existing staff of hiring staff with appropriate expertise: Using consultants to
meet peak demand. Work load is highly veriable and, at times, would not support full-time staff. Based on past
expenditures, we will r.-evaluate the need to add some staff for 92/93 budget.
Department(s) work for: Public WorkslEngineering
Duties: Inspection of Public Works facilities'(grading, drainage, sewers, street improvements, etc).
Work type: (ongoing, one time)
Ongoing. We currently have up to three inspectors provided per this contract.
Date originally hired:
FY 88-89 ($213,148); FY 89-90 ($162,062.02)
Contract term (renewal dates):
Annual renewal
Time remaining on contract:
11 months
Hourly rate or payment schedule:
.50thr first 2,000 hours; $51thr thereafter (estimate another 2,000 hours)
Amount paid FY 1990/91:
.156,725 (as of 5-31-91)
Amount ..ticipated for FY 1991/92: .202,000
FY 1991/92 budget for consultant: .0, consultant is paid from development fees
FY 1992193 ..d beyond expectations for use: Unknown, as needed.
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer fees
.156,725
$202,000
Attach pertinent information
Contract .
Agenda statement when hired consultant
RS:SB:CONSUL T/COUNCIU8
,/3
....
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
ProfesaIon-' Consultant _ Contractuel Service ~
Consult8nt Name:
Compeny Name:
Address:
USTE, INC.
United States Testing Company, Inc.
3467 Kurtz Street
San Diego, CA 92110
V.,dor Number:
88675
Project:
Area of Expertise: Material Testing Services
City Staff with ..... or aimIar expertise: None.
Why hire consultent rather then usingulsting staff of hiring staff with appropriate expertise: To staff and equip a
material testing laboratory would be very expensive. Also, work load is highly variable and, at times, would not
support fuR-time staff.
Department(s' work for: Public WOrkslEngineering
Duties: Testing Quality of materials used in the construction of public works infrastructure improvements.
Work type: (ongoing. one time)
Ongoing
Date originelly hired:
FY 90-91
Contract term (renewel dates):
Annual
Time ...maining on contract:
11 months
Hourly rate or payment schedule:
Varies depending on test performed
Amount paid FY 1990/91:
$26,986.44
Amount enticipated for FY 1991/92: .'50,000
FY 1991/92 budget for consultlnt: .5,OOO-funds will be reimbursed from fees.
.
FY 1992/93 end beyond expectations for use: Expect demand to continue at same rate, unless development decreases
FY 90/91
Funding source for contract:
Generel Fund Amount:
Redevelopment Amount:
Other: Developer. fees
.5,000.
FY 91/92
$5,000.
.'45,000
.'45,000
Attach pertinent information
Contract
Agenda statement when hired consultant
.
RS:SB:CONSUL TICOUNClLJ7
LIBRARY
CONTRACTUAL SERVICES
;s-
.. ._"~....-----~",,.~._-~.,-,..,--~~_.~_... .
~
C01ISUL'DftS/CO~ SERVICES SURVEY
Prof...~onal COIUIultant Contractual Service ~
Consul'tant JlalPAI Rosa Galarza
Company h.-I
Address: 255 Woodlawn Ave., #5
Chula Vista, CA 91910
Vendor Humber:
Area of expertise:
City Staff with aame or similar expertises Custodial staff
Why hire consultant rather than using existing staff or hiring
ataff with appropriate expertise? Leased office space for Chula Vista
Literacy Team began in the middle of Fiscal Year. This was state grant which paid
for all eleme~ts of the Literacy Program.
Department(s) work for. Library/Literacy Team
Duties: cleans office(s) on a weekly basis
Work 'l'ype (ongoing ,one time...) s ongoing
Date Originally Hired: 1989
Contract term(renewal dates): none
~~e remain~g on Contract:
Hourly rate or payment schedule: $4.75/hr.
Amount paid Py 1990-91. $589.00
Amount anticipated for FY1991-92s $900.00
n 1991-92 budget for Consultant: $900.00
n. 1992-93 and beyond expectations for useauntil South Chula Vista library
opens in 1994.
FY91
FY92
Punding Source for Contract.
General Fund Amount:
Redevelopment Amount:
~ther Cl5~ lite"'ary r.."'ant
$589.00
$900.00
Attach pertinent infor.mation
Contract
Agenda Statement when Hired Consultant
liP
.-
.........
CORSUL~S/CONTRACftJAL SERVICES SURVEY
Professional Consul'tant Contractual Service X
Consultant Ramel ,
Company Rame: Johnson s-Greenery
JW1~ess: 260 ~ Third Avenue, Chula Vista, CA 91910
Vendor Numbers 63766
Area of expertise: Plant care
City Staff with eame or similar expertise: Gardeners
Why hire consul tant rather than using existing staff or hiring
ataff with appropriate expertise?: Custodial staff does not have the expertise
to deal with the wide array of plants within the library. Plants were over and
under-watered. and usually died before service agreement. There is not enough work
for a full t~me of part time City employee expert.
Department(s) work for: library
Duties: water, seed, prune, clean, and spray library plants.
Work Type (ongoing, one time...): ongo i ng
Date Originally Hired: July 1987
Contract t.erm(renewal dates): 1 year renews August 1, 1991.
~ime remaining on Contract: 1 year
Hourly rate or payment schedule: $63.00 per month
Amount paid FY 1990-91: $658.20
Amount anticipated for FY1991-92: $756.00
FY 1991-92 budget for Consultant:
FY 1992-93 and beyond expectations for use:
Punding Source for Contract:
.,.General Fund Amount:
Redevelopment Amount:
Other
"91
$658.00
FY92
$756.00
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
/1
/'
CQBsuL'D.N'l'S/COftRAC'l'OAL SERVICBS SURVEY
ProfessJ.onal Consultant Contractual Service ~
Consultant lIamel
Company llamel FY 1991-92 vendor unknown at this time
MdreSSI
Vendor Numberl
Area of expertise: Landscaping
City Staff with same or similar expertise: Parks
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
The Library fountain area is planted four times annually with colorful flowering
plants. The City's parks crew does water this area on their weekly maintenance of
the Library park.
Department(s) work for: Library
Duties:
Plant annuals in the library fountain area four times annually.
Work ~ (ongoing,one time...):
quarterly
Date Originally Hired:
FY 1989-90
Contract term(renewal dates): Unknown
~ime remaining on Contract: No contract in force at this time
Hourly rate or payment schedule: varies
Amount Paid FY 1990-91: $912.17
Amount anticipated for FY1991-92: $1050
. FY 1991-92 budget for Consultant: -o-
Ff. 1992-93 and beyond expectations for use:
Funding Source for Contract:
.....-'General Fund Amount:
Redevelopment Amount:
Other
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
FY91
FY92
912.17
1.050
If .
/
CORSUL'J!AR'1'S/C01ft'RACTOAL SERVICES SURVEY
Profe..ional Consultant
Previous Vendor
CMl.,,~~.~ Well s Fargo Guard Servi ces
Company !lame:
.Address: 6136 Hi ssion Gorge Road #214
. San Diego, CA 92120 FyI 1991-1992 Vendor Not Sel ected
Vendor Number.
Area of expertise: Security Services
Contractual Service
x
-
City Staff with .ame or similar expertise. None
Why hire consultant rather than using existing ataff or hiring
ataff with appropriate .xpe~ise?: Uniformed and trained security guards
provide 42 hrs/week, crowd control and a deterrant to anti-social behavior from
Oct I to June.IS at a less expensive cost than hiring 1 full time employee with
benefits. .
~partment(.) work for. Library
Duties: Provi de noi se and crowd control in the 1 ibrary 6 days per week from
October to June
Work 'rype (ongoing,one time...): ongoing
Date Originally Hired: 8/88
Contract term (renewal dates): annually 10/91
~ime remaining on Contract I 0
Hourly rate or payment schedule: $9.47 per hour
.Amount paid FY 1990-91: $12,920.00
.Amount anticipated for FY1991-92: $14,685.00
FY 1991-92 budget for Consultant. $14,685.00
FY 1992-93 and beyond expectations for use: $14,685.00 plus inflation and
improved hours of coverage
FI91
FY92
Pundi~g Source for Contract:
v'"General Fund Amount:
Redevelopment Amount:
Other
$12,920.00
$14,685.00
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
/9
MANAGEMENT SERVICES
CONTRACTUAL SERVICES
cJfJ
"._.._,..._-_..._"------,..-'-~-
--.....--------
------.---- --
c:aRSULD1ft'S/~ SBRVICBS 8WtYIlIZ
Rzof...I~.l CODaultaDt CODuact.ual Service B..
eoa.u1ant ..--,
cc.paDy ..-..
~clEe8sa
ACE VIDEO PRODUCTIONS
4475 MISSION BLVD., SUITE 215
SAN DIEGO, CA 92019
Vendor 81D1ber.
Ar.. of experti.e.
61285
V IDEO PRODUCT ION
City Staff with a... or 8imilar expertisel
NONE
1Ihy hire consultant rather than using existing staff or hiring
ataff with appropriate expertise?1
WOULD REQUIRE LARGE CAPITAL AND PERSONNEL INVESTMENT FOR LIMITED WORK LOAD; NOT COST EtFECTIVE
LfiLESS MORE VIDEO WORK IS TO BE PERFORMED.
Department(.) work fora .MANAGEMENT SERVICES/PUBLIC INFORHATION
Duties I TELEVISING CITY COUNCIL MEETINGS .
Work ~ (ongoing, one time...) 1 ONGO I NG
Date Originally Hiredl 1/91
Contract 'term(renewal dates) I 7/91 - 7/94 (3 YEARS)
S'1IDe rem.aJ.n1ng on Contract 1 3 YEARS
Hourly rate or payment schedulel
$729 PER MEETING + $80/HOUR THAT A COUNCIL MEETING
RUNS OVER 4 HOURS
.Amount paid FY 1990-911 $35,552 ($14,260 PAID TO CURRENT VENDOR)
.Amount anticipated f9r "1991-921 $34,000
n 1991-92 budget for Consultant. $42,131
~ 1992-93 and ~nd expectation. for usel
SIMILAR TO fY 91-92 PLUS ANNUAL CPIINCREASE PER CONTRACT
1'Y91
"92
!'unding Source for Contracts
General Fund Amount 1
aedevelopllent Amount 1
Other SCOOT
$17,776
$14,221
$ 3,555
$17,000
$13,600
$ 3,400
Attach pertinent .information
Contract
Agenda Statement when Hired Consultant
$34,000
c#
~w.DB'.l'S/CXBft'RAC'1'DAL 8BRVZCBS 6UKY I5Z
PJ:o~_.I....) CaDault.ant Contractual Service xxx
-
CaDInllt:aDt ...
Oa:pa.ny ---. a
Address,
.
CHULA VISTA CHAMBER OF COMMERCE
233 FOURTH AVENUE
CHULA VISTA, CA 91910
Vendor ___-"r' -16251
.&rea of ezperti.se. INFORMATION SERVICES RECAROING CHULA VISTA
City Staf~ .with .... or a1mJ.lar expertisea
PUBLIC INFORMATION COORDINATOR AND MANAGEMENT SERVICES SUPPORT STAFF
Why hire COIl8ultant rather than using existing staff or hiring
staff with appropriate expertise?a
CHAMBER OF COMMERCE PERFORMS A UNIQUE COMMUNITY ROLE. IT WOULD COST MORE TO PERFORM THIS SERVICE
I N-HOUSE AND WOULD BE VERY TI ME -CONSUM I NG FOR PUBLI C I NFORMA TI ON COORD I NA TOR AND SUPPORT STAFF.
Depart:ment(s) work fora MANAGEMENT SERVICES-PUBLIC INFORMATION
Duties I
SERVING AS A LIAISON WITH THE PUBLIC AND BUSINESS COMMUNITY. PROVIDING INFORMATION ABOUT VISITOR
ATTRACTIONS, EVENTS, CITY FACILITIES, SCHOOLS, CLUBS, AND OTHER ACTIVITIES.
Work 'l'ype (ongoing, one time...) a ONGO I NG
Date Originally tireda 6/88
Contract 'term(renewel dates) a 7/90. - 6/91 (1 YEAR)
~J.me rema1n1Dg on Contracta NONE - UNDER NEGOTIATION FOR FY 92.
Hourly rate or payment schedule a
Amount paid FY 1990-91. $27,064
~ount anticipated f9r FY1991-92a
Py 1991-92 budget for Consultanta
ANNUAL AMOUNT WITH QUARTERLY PAYMENT.
$28,500
$28,500
Py 1992-93 and beyond expectations for usea
SIMILAR
Pundin; Source for Contracta .
General Pund Amount a
Redevelopaent Amount a
Other
Attach pertinent infoJ:mation
Contract
Agenda Statement when Hired Consultant
FY91
FY92
$13,532
$13,532
$14,250
$14,250
eM-
co.zj01JrAftS/CORTRAC'.l'OAL SERVICBS &OKvl5z
PJ:of_8J.cmal Ccm8ultant Contractual Service ~
eoD.ultant "-VI
Ce.pany "-V,
....dre...
NEC COMMUNICATIONS
3821 CALLE FORTUNADA fA
SAN DIECO, CA 92123
Vendor _umberl 87592
~a of experti.e.
MAINTENANCE AND SOFTWARE SUPPLIERS FOR NEC NEAX 2400 PBX TELECOMMUNICATIONS SYSTEM
City Staff vlth same or aimilar expertiael
SENIOR ELECTRONICS TECHNICIAN
Why hire consultant rather than using exiating ataff or hiring
ataff with appropriate expertise?1
STAFF IS CURRENTLY REEVALUATINC THE COST/BENEFIT FEASIBILITY OF PROVIDING AT LEAST SOM~ OF THESE
SERVICES BY CITY STAFF. PREVIOUS WORKLOAD AND STAFFING LEVELS IN THE COMMUNICATIONS DIVISION MADE
ACCOMMODATION OF SIGNIFICANT ADDITIONAL DUTIES IMPRACTICAL.
Department ( .) work for a ALL. DEPARTMENTS
Duties I
REPAIR OR REPLACE DEFECTIVE TELEPHONES AND RELATED EQUIPMENT; RUN WIRING TO NEW TELEPHONE LOCATIONS;
PROVIDE TECHNICAL SOFTWARE ADVICE AND ASSISTANCE; INTERFACE WITH TELEPHONE COMMUNICATION CARRIERS TO
RESOLVE PROBLEMS.
Work Type (ongoing, one 'time...) I ONGO I NG
!)ate Originally Hiredl JANUARY 1990
Contract 'term(renewal dates) I 7-1-91 THROUGH 2-12-92
"
~1me rema1n1ng on Contract.
7 MONTHS
Hourly rate or payment schedule I $1,480/HONTH
Amount paid Py 1990-911
$19,356
Amount anticipated f9r FY1991-921
FY 1991-92 budget for Consultant.
$18,056 IN NON-DEPARTMENTAL
$18,056 IN NON-DEPARTMENTAL
FY 1992-93 and beyond expectations for usel
WILL INCREASE WITH ADDITIONS TO EOUIPMENT
1'Y91
1'Y92 .
PuDding Source for Contractl
General Fund Amount I
RedevelopDent Amount I
Other
Attach pertinent .1nfo:r:mation
Contract .
Agenda Statement when Hired Consultant
$19,356
$18,056
eM
~(JLD1ftS/~ SBRVICBS 81Jxvlli:J
~f_s,..-l CaIuIultaDt Contractual Service
xxx
-
CGIunl1uat ..--,
~y ..-..
~d.reSSI
SUPERIOR DIRECT
6420 FEDERAL BLVD., '6
LEMON CROVE, CA 91945
Vendor IhmIber. 69064
.&rea of ezpe~S.1
PROVIDE ENvELOPE INSERTING SERVICES FOR LARGE MAILINGS PROVIDED TO OUTSIDE CUSTOMERS.
C1 ty Staff with. same or similar expertise.
NONE
Why h!.re COIUIultant rather than using existing ataff or hiring
aUff vi:th appropr.iate expertise?
THE EXPENSE OF REOU I RED EOU I PMENT AND TRA I NINe I S COST PROH,I BIT I VE.
Depart:.ment(s) work for.
OUt.iesl
MANAGEMENT SERVICES/INFORMATION SYSTEMS
INSERT STATEMENTS INTO ENVELOPES FOR LARGE MAILINGS.
Work ~ (ongoing, one time...).
Oate Originally tired. 1981
Contract term(renewal dates) I 7-1-91 THROUGH 6-30-92
ONCOINC (EACH BILLINC CYCLE)
~J.ae rema1n1ng on Contractl NEW CONTRACT NOT YET ESTABLISHED
Bourly rate or payment schedule.
.Amount paid FY 1990-9.11 $5,150
.Amount anticipated f9r n1991-921
Py 1991-92 budget for Consultantl
ANTICIPATED RATE IS $487/BILLINC CYCLE WITH
8 BILLING CYCLES/YEAR
$3,900
$6,000
Py 1992-93 and beyond expectations for use.
$4,000 UNLESS OUTSIDE CUSTOMERS REDUCE DESIRED SERVICES.
FY91
n92
!'unding Source for Contract.
General I"und Amount I
Redevelopaent AmOuntl
~er EXTERNAL CUSTOMERS
$0
$0
$5,150
$3,900
Attach pertinent .information
Ccmtract
Agenda Statement when Hired Consultant
elf.
CORSUL'l'AR'l'S/COBTRAC'l'OAL SERVICES SURVEY
ProfessJ.onal Consultant Contractual Service ~
Consultant Ramel
Company Ramel
Address:
UNDETERMINED
Vendor Number I N/A
Area of expertise: BULK MAIL PROCESSING
City Staff with same or similar expertise:
ALL CLERICAL STAFF
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
TIME/LABOR INTENSIVE WORK BEST LEFT TO A SPECIALIZED FIRM, MORE COST-EFFECTIVE. MAIL1NG HOUSE
ALSO KEEPS LISTS CURRENT.
Department(s) work for: MANACEMENT SERVICES/PUBLIC INFORMATION
Duties: LABELS AND SORTING FOR BULK MAILING OF TH'E QUARTERLY NEWSLETTER
Work Type (ongoing,one time...):
Date Originally Hired: N/A
Contract term(renewal dates): N/A
Time remaining on Contract: N/A
Hourly rate or payment schedule:
Amount paid FY 1990-91: $2,500
Amount anticipated f~r FY1991-92: $2,200
ONGOING
BULK MAIL PREPARATION $16-20 PER 1,000; $25 DELIVERY
TO POST OFFICE
FY 1991-92 budget for Consultant: $2,200
FY 1992-93 and beyond expectations for use:
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other SCOOT
SEWER
Attach pertinent information
Contract
Agenda Statement when Hired
~
SIMILAR LEVEL, ONGOING
FY91
FY92
$ 500
$1,250
$ 375
$ 375
$ 440
$1,100
$ 330
$ 330,
Consultant
CONSUL'rAH'l's/coN'1'RAC'1'OAL SERVICES SURVEY
Professional Consultant Contractual Service xx
Consul tant Rame: UNDETERMINED
Company Name:
Address:
Vendor Number: N/A
Area of expertise:
SPECIALIZED PHOTOGRAPHY
City Staff with same or similar expertise:
PUBLIC INFORMATION COORDINATOR
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
SPECIALIZED AND PERIODIC NATURE OF THE WORK DOES NOT JUSTIFY HIRING FULL-TIME
PROFESSIONAL PHOTOGRAPHER. SOMETIMES USE FOR ROUTINE PHOTOGRAPHY IF STAFF TIME
UNAVAILABLE.
Department (s) work for: MANAGEMENT SERVICES/PUBLIC INFORMATION
Duties:
PHOTOGRAPHY FOR QUARTERLY, BROCHURES AND SPECIAL EVENTS.
Work Type (ongoing,one time...):
Date Originally Hired: N/A
Contract term(renewal dates): N/A
ONGOING
Time remaining on Contract: N/A
Hourly rate or payment schedule: N/A
Amount paid FY 1990-91: $683
Amount anticipated for FY1991-92: $0 - $2,300
FY 1991-92 budget for Consultant: $2,300
FY 1992-93 and beyond expectations for use:
VARIES BASED ON ASSIGNED PROJECTS.
FY91
FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
$427
$256
$1,322
978
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
jlb
CORSUL'rARTs/cONTRAC'l'UAL SERVICES SURVEY
Professional Consultant Contractual Service xxx
Consultant RiDIe I
Company Rame:
Address:
UNDETERM I NED
Vendor Number I N/A
Area of expertise:
PRINTING AND BINDING
City Staff with same or s~ilar expertise:
OFFSET PRINT SUPERVISOR
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
DUPLICATING SERVICES HAS LIMITED CAPABILITY. CAPABILITY TO PRODUCE PROFESSIONAL QUALJTY AND COLOR
MATERIAL WOULD REQUIRE LARGE CAPITAL INVESTMENT FOR LIMITED, SPORADIC WORKLOAD.
Department (s) work for: MANAGEMENT SERV I CES/PUBLf C I NFORMA TI ON
Duties:
PRINTING AND BINDING OF VARIOUS CITY PUBLICATIONS; MAINLY FOR QUARTERLY NEWSLETTER ($28,000).
Work Type (ongoing,one time...):
Date Originally Hired: WA
Contract term(renewal dates): N/A
T~e remaining on Contract: N/A
Hourly rate or payment schedule: N/A
ONGOING
Amount paid FY 1990-91: $28,663
Amount anticipated for FY1991-92:
FY 1991-92 budget for Consultant:
$28,800
$28,800
FY 1992-93 and beyond expectations for use: SIMILAR TO CURRENT FISCAL YEAR.
FY91 FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other SCOOT
SEWER
Attach pertinent information
Contract
Agenda Statement when Hired
$ 6,029
$14,244
$ 4,195
$ 4,195
$ 6,060
$14,340
$ 4,200
$ 4,200
Consultant
~7
CORSUL~S/CORTRAC'l'tJAL SERVICES SO'KvJS~
Profess.1cmal Consultant Contractual Service ~
Consultant B..-e.
Company Jlaael
Address:
UNDETERMINED
Vendor Numberl N/ A
Area of expertise:
ADVERTISING - SPECIALIZED PRINTING
C.1ty Staff with same or similar expertise:
NONE
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
CAPABILITY TO PRODUCE PROFESSIONAL QUALITY OR COLOR MATERIAL WOULD REQUIRE LARGE
CAPITAL AND PERSONNEL INVESTMENT.
Department(s) work for: MANAGEMENT SERVICES/PUBLIC INFORMATION
Duties:
PRINTING INTERIOR BUS ADVERTISING SIGNS
Work Type ( ongoing, one time...): ONGOING
Date Originally Hired: N/A
Contract term(renewal dates): N/A
Time remaining on Contract: N/A
Hourly rate or payment schedule: N/A
Amount paid FY 1990-91: $2,479
Amount anticipated for FY1991-92:
FY 1991-92 budget for Consultant:
$3,600
$3,600
FY 1992-93 and beyond expectations for use:
SIMILAR LEVEL ONGOING
FY91
FY92
PuDding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
$1,480
$1,480
$1,800
$1,800
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
)f
c::o.sOLBftS/COB'lRAC'1'OAL 8BRVICBS aoavl5%
Prof_a1OB- J CaDaultant COntractual Service ~
CcDaul1:a1lt 1Iar"-,
ec.peny "~7'"'
~dJ:essa
Vendor ~rl M/A
Area of expertJ..el
TVPESETT INe: AND GRAPH I C DES I CN
UNDETERMINED
City Staff vJ.th. a... Dr 81m1lar expert.1sel
NONE
Why hixe consultant rather than using existing staff or hir.1ng
ataff with appropriate expertise?1
EXISTINe: STAFF DO NOT HAVE THE TIME OR SKILLS NEEDED TO FUNCTION AS A CRAPHIC ARTIST, NOR DO THEY
HAVE THE PROPER EQUIPMENT. STAFF PLANS TO EVALUATE THE COST-EFFECTIVENESS OF COMBINING CITY-WIDE
GRAPHIC ARTIST RESPONSIBILITIES INTO A NEW POSITION FOR POTENTIAL CONSIDERATION IN NEXT YEAR'S
BUDGET.
Department(s) work fora MANACEMENT SERVICES/PUBLIC INFORMATION
Duties I
TYPESETTINC AND GRAPHIC DESleN WORK FOR VARIOUS CITY PUBLICATIONS INCLUDINC THE CHULA VISTA
QUARTERLY.
.
Work ~ (ongoing, one time...) 1 ONCO I NC - PROJECT BASED
Date Originally Hiredl NIA
Contract tez:m(renewal dates)1 NIA
~.l.JDe remainJ.Dg on Contract 1 NIA
Hourly rate or payment schedulel NIA
Amount paid 1'Y 1990-911 $11,531
Amount anticipated f9r "1991-921 $10,400
n 1991-92 budget for Consultantl $10,400
.
~ 1992-93 and ~nd expectat.1ons for usel
SIMILAR, WITH SOME VARIATIONS BASED ON PROJECT MIX.
"91
"92
~ing Source for Contracts
General Fund Amount I
ltedevelopDent Amount I
Other
Attach pertinent 1nfoDlatlon
Contract
Agenda Statement when Hired Consultant
$7,206
$4,324
$5,980
$4,420
d21
CONSUL'rARTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant Contractual Service X
Consultant Name: UNDETERMINED
Company Name:
Address:
Vendor Number:
Area of expertise: VIDEO PRODUCTION TECHNICAL ASSISTANCE
City Staff with same or similar expertise:
NONE
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
WOULD REQUIRE LARGE CAPITAL & PERSONNEL INVESTMENT FOR LIMITED, SPORADIC WORKLOAD..
Department (s) work for: MANAGEMENT SERVICES/PUBLIC INFORMATION
Duties: VIDEO TECHNICAL ASSISTANCE WITH STATE OF THE CITY ADDRESS AND
PUBLIC SERVICE ANNOUNCEMENTS
Work Type (ongoing,one time...): ONGOING
Date Originally Hired: .N/A
Contract term(renewal dates): N/A
Time remaining on Contract: N/A
Hourly rate or payment schedule: N/A
Amount paid FY 1990-91:
$4,350
Amount anticipated for FY1991-92:
FY 1991~92 budget for Consultant:
$6,000
$6,000
FY 1992-93 and beyond expectations for use: SIMILAR TO FY 92
FY91 FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
$2,719
$1,631
$3,450
$2,550
Attach pertinent informat~on
Contract
Agenda Statement when Hired Consultant
3/J
~~wrs/~ SBRVICBS 8C1KYIU
~f_.J.OI".l CoIUIult:aDt Contractual Service xx
-
CoD8u1~t ..
ec.panY ....1
<dreaaa
t UNISYS
5 MUTTON CENTER DRIVE
SANTA ANA. CA 92707
Vendor lfUJDberl 51612
Area of ezpertJ..e,
MA I NFRAME COMPUTER MA I HTEHANCE
C1 ty Staff wJ.t;h a... or 81m1lar expertise.
NONE
Why hire COJl8ultant rather than using existing staff or hiring
ataff with appropriate expertise?
THE LEVEL OF TRAINING. SOPHISTICATION OF TESTING EQUIPMENT AND BACKUP SUPPORT PERSONNEL AND
NECESSARY PARTS INVENTORY WOULD BE PROHIBITIVELY EXPENSIVE TO OBTAIN IN-HOUSE.
Department (.) work for. MANAGEJoIENT SERV I CESII NFORMA T I ON SYSTEMS
Duties I .
REPAIR DEFECTIVE COMPONENTS IN MAINFRAME COMPUTER AND ASSOCIATED PERIPHERAL DEVICES
Work :rYP& (ODgoing , one time...) 1 ONGO I NG
Date Originally Hired. 1975
Contract 1:.exa(renewal dates) 1 9-17-90 THROUGH 9-16-91
S'1me remainiDg on Contract a 1 MONTH
Sourly rate or payment schedulel $1.768 MONTHLY
Amount paid n 1990-911 $29.129
Amount anticipated f9r n1991-921 $33.11+8
IT 1991~92 budget for Consultant I $33.148
n 1992-93 and J)eyond expectations for u.e. ONGOING
FY91 FY92
WUnding Source for Contracta
General Fund Amount.
RedevelopDent Amount.
Other EXTERNAL CUSTOMERS
$19.225
$21.878
2~.~~;
$ .
~~.~r~
$ ,
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
$/
CONTRACTUAL SERVICES
NATURE INTERPRETIVE CENTER
s..:1
CONSULTANTS SURVEY
(Including Contract Employees)
Consultant Name:
Conpany Name:
Address~
N/A
Aquatic Design Systems
4588. Conrad Dr
la Mesa, CA 92041
Area of expertise:
Aquarium maintenance, repair and disease management
.
City Staff with same or similar expertise:
None
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
City staff not available and full-time aquarist would
cost around $35,000 a year.
.
Department(s) work for:
Duties: N/A
Work Type (ongoing,one tL~e...):
Ongoing
Date Originally Hired:
July, 1987
Contract term(renewal dates):
8/1/91 - 7/31/92 PO Term
Time remaining on Contract:
One Year
Hourly rate or payment schedule:
Monthly
Amount paid FY 1990-91:
$7,071
Amount anticipated for FY1991-92:
$7,000
FY 1991-92 budget for-Consultant:
$7,000 Service
FY 1992-93 and beyond expectations for use:
We expect to continue using this vendor.
FY91 FY92
Funding Source for Contract:
General Fund Amount: $7,071 $7,000
Redevelopment Amount:
Other
Attach pertinant information
Contract None .
Agenda Statement when Hired Consultant
RETURN TO DAWN HERRING (3075) BY JULY 29, 1991
3E
.
DtiI~txlWl6M
Conpany Name:
Address:
CONSULTANTS SURVEY
(Including Contract Employees)
Central Graphics
725 13th St
San .Diego, CA 92101
Area of expertise:
Printing
.
City Staff with same or similar expertise:
Pri nt Shop .
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
City print shop does not have t~e ability to utilize our compter-generated
layout nor the capacity to print at a resultion of 1170 DPI on recycled magazine
stock. Th~ cos~ of the n~cessary printer.alone is more than $100,000.
Department(s) work for:
Duties: N/A
Work Type (on90in9,one time...):
Ongoing
Date Originally Hired:
September, 1987
Contract ter.m(renewal dates):
8/1/91 - 7/31/92 PO term
Time remaining on Contract:
One Year
Hourly rate or payment schedule:
Monthly
Amount paid FY 1990-91:
$11,187
Amount anticipated for FY1991-92:
$10,500
FY 1991-92 budget for Consultant:
$10,500 Service
FY 1992-93 and beyond expectations for use:
We expect to contip~fsing this venW92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount: $11,187 $10,500
Other
Attach pertinant information
Contract None
Agenda Statement when Hired Consultant
RETURN TO DAWN HERRING (3075) BY JULY 29, 1991
~v-
.
.
CONSULTANTS SURVEY
(Including Contract Employees)
Consultant Hame:
Conpany Hame:
Address:
N/A
Platt Landscaping
471 Carva 1 os Dr
Chula Vista, CA 91910
Area of expertise:
Landscape maintenance and irrigation system repair.
.
City Staff with same or similar expertise:
Park & Recreation Dept
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
We do net require a full-time person fo~ these tasks.
Department(s) work for:
Duties:
N/A
Work Type (ongoing,one tL~e...):
Ongoing
Date Originally Hired:
July, 1991
Contract term(renewal dates):
7/15/91 - 7/14/92
T~e remaining on Contract:
One Year
Hourly rate or payment schedule:
Monthly
Amount paid FY 1990-91:
$4,813 to a different vendor
Amount anticipated for FY1991-92:
$5,150
FY 1991-92 budget for Consultant:
$5,150 Service Contract
FY 1992-93 and beyond expectations for use:
We expect to continue using this vendor
. FY91 FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
$4,813
$5,150
Attach pertinant information
Contract See Attachment
Agenda Statement when Hired Consultant
RETURN TO DAWN HERRING (3075) BY JULY 29, 1991
~
PARKS AND RECREATION
CONTRACTUAL SERVICES
~
'_0" _.__,...___~.H___.__~___'___
City Btaff wIth aame or similar expertise a None
Why hIre consultant rather than using existing staff or hiring
ataff with appropriate expertise? 1 City staff is not licensed to perform
~h1s type of work.
Departaent(s) work for. Parks and Recreation
Duties: Gopher control
Work 'l'ype (ongoing, one time...) a Gopher control (ongoing)
Date OrIginally Hireda July 1, 1988
Contract t.erm(renewal dates): July 1, 1988
~ime remaining on Contract: Eleven months
Bourly rate or payment schedule: $650.00 per month
Amount paid FY 1990-911 $7,600.00
Amount anticipated for FY1991-921 $7,800.00
n 1991-92 budget for Consultant. $7,800.00
n 1992-93 and beyond expectations for use. Annual
PY91
"92
Funding Source for Contract.
General Pund Amount: GIF $1,800.00
RedevelopDEtnt Amount.
Other
Attach pertinent information
Contract .
Agenda Statement when Hired Consultant
GIF $7,800.00
$7
-..-
-
co.&~/~ SERVICES 8ukvJU
Pro~.aaJ.OIUll CoD8ul tent CoDuactual Service xx
-
CoIlll1l1 t:aa1; ~c
~fty ...~c American Golf Corporation
~dxea., 1633 26 Street
Santa Monica. CA 90404
Vendor Ihmaberl
Ar.a of expertiae. Golf Course Management
City Staff nth .... or aimilar expertise: None
'Why hire consul tant rather than using existing staff or hiring
.taff with appropriate expertise?: Prior to 1984. the golf course was
~naged by City staff. During this time the course did not generate an income for
the City. but incurred an indebtedness. Under the current lease arrangement the
golf course is a source of revenue.
Department(s) work for.
Duties:
Work ~ (ongoing, one time...):
Date Originally Hired1 Lease agreement dated Oct.-IS. 1984
Contract term(renewal dates) 1 22 years plus anothe,r '*10 year extension at the
Lessee',s option '.(Renewal in ',2006 and 2011)*extens;on i,n 5 yr. increments)
~1me remaining on Contract I . .
'151 .years .
Sourly rate or payment schedule:
nla
Amount paid Py 1990-911
nla
Amount anticipated for FY1991-921
nla
~ 1991-92 budget for Consultantl
nla
Py 1992-93 and beyond expectations for usel
FY91
"92
PuDding Source for Contractl
General Fund Amountl
Redevelopment AmOuntl
Other
Attach pertinent information
Contract .
Agenda Statement when Hired Consultant
x
x
~
'I
t
f
~/~ 8ERVICBS 8UKVISS
PZOf...J..GDal Ccm8ulunt Contractual Ben-i.ce xx
(lease agreement) ----
CoIlln11 bDt; .. T I
~1lY JllrT I
Adelre...
Vendor JfwDber.
Area of experti.e. Restaurant and Bar Management
American Golf Corporation
1633 26 Street
Santa Monica, CA 90404
City Staff with .ame or aimilar expertise. None
Why hire conaultant rather than using existi.ng staff or hiring
.taff with appropriate expertise?, It is preferable to hire R.estaurant and
Bar Management personnel for this operation.
Department(s) work forI Park.s and Recreation
!)otiesl Operate a restaurant and bar at Chula Vista Municipal Golf Course.
Work '.rype (ongoing,one time...). Ongoing
Date Originally Hiredl Lease agreement dated July I, 1986
Contract 'teDl(renewal dates): July I, 1996 - July I, 2006 - July 1, 2016
~ime remaining on Contract.
15 years
Hourly rate or payment achedule.
n/a
Amount paid I'Y 1990-911
nla
Amount anticipated for FY1991-92:
nla
Py 1991-92 budget for Consultant.
. n/"
rY 1992-93 and beyond expectations
for use.
FY91
FY92
hnding Source for Contract.
General l'und Amount I
RedevelopDent Amount I
Other
x
x
City realizes a positive revenue source
on'the golf course restaurant operation.
Attach pertinent ~nfor.mation
Contract
Agenda Statement when Hired Consultant
~7
COltSULDBTS/C01I'1'RAC'ftIA SERVICBS 8CJkv15z
PJ:of....1C11Ull CoJuIul tant Contractual Service -Jr.....
CoIuIu11:lul~ "'11
Co.pany .--, Blue Skies Landscape
:.address. P. O. Box 17026
San Diego, CA92177
Vendor IhmIber I 84755
Area of experti.e. Landscape Maintenance
CJ.ty Staff v1th aame or similar expertise. Parks Division staff
Why hire consultant rather than using existing ataff or hiring
.taff with appropriate expertise? Staff estimates a savings of approximately
$73,000.00 less than if performed by staff.
Departlllent{s) work fOr'Parks and Recreation
Ehltiesl Performance of landscape maintenance of open space for Open Space pistrict
2, 6, 11, 14 and 15
Work '1'ype (ongoing,one time...) I Ongoing
Date Originally Siredl May 16, 1989 Resol. 14092
Contract term(renewal dates) I June 30, 1992, 1993, 1994,
~1me remaining on Contract I June 30, 1992 (11 months)
Hourly rate or payment achedule: Monthly payments
Amount paid Py 1990-911 $250,820.00
Amount anticipated for FY1991-921 $265,870.00
n 1991-92 budget for Consultant 1 $265,870.00
I'Y 1992-93 and beyond expectations for usel Renewal clause tied to CPO increa
the previous calendar year. .
fi91
FY92
~dlng Source for Contractl
General Fund Amount 1
Redevelopment Amount 1
~.rLandsca~e maintenance assessment ~istricts
Attach pertinent information
Contract .
Agenda Statement when Hired Consultant
~
~
~
~/~ 8BRVICBS DuaVJ5Z
~~_.lc.-l eaaau.lbmt CoAtzactul "nice X
-
CaIuI1a1~ .. .. RIA
C\ ~WIIy .---, 0lU1a Vista Parks , Recreatial
~., 276 Fourth Avenue, cv 91910
Vendor Jrn-~r' RIA .
~ of ezpertJ...e. Hay inclu:1e supervisicn, ftports,' budgets, "basic"
~~t.imal badtgr:ama. ~c staff 'IIf!lY mquize the IRII'le plus two
, _ ~ '.mdna wi1:h tile Develoarentally Disabled.
a.~y SUff v.1t.h ._ or .hUlar experti..1
. Inclur5es~. ~a1 ~~eli~, 't~~?'S, and Aides.
Why ~re ooftaultant rather than u.ing exi.ting ataff or hiring
ataff .1~ appropr.1ate experti..?,
Does not require Ceneral Fund rrr.nies. '
Depan:ment(a) work for. Parks & Rec2:eatial
INti.a. Assists, pmpa%eS, coordinates daily amp activities for children,
ages 8 - 12 and for Develq:mmtally Disabled, ages 6 t:hn1 adult.
Work ~ (ongoillg,one time...)1 ~ar-nal
!)ate Or.1g1nally B1nd~ B-a-mal (01.ri.stnBs, Easter, & S\mner)
Contract tex:m(renewal dat..) 1 10 weeks or less
'J:1ae zuaa1n1ng OD Contract I 5 weeks
Bourly %ate or paJmeDt .chec1ulel $6.00 - $lO.OO,lhr paid bi-weekly
~unt paid Fr 1990-911
Appzax. $23,000.00
~unt antic1pated for n1991-921 App.~. $25,000.00
IT 1991-'2 budget for Con.ultant. N/A
IT 1"2-'3 and IMtyond expectation. for u... Expected to .incxease by 5 percer
n91
ri'92
1'u.Dc11ng Source for Cont.ract.
General rune! Amount.
'Jledevelopaent. Amount I
Other Self-~Bri'.Ai n; nn
Fees wilf be Bet to pay all CXI'1tracts
At.tach pertinent J.nfoxmation
Contract
Agenda Statement when Hired Consultant
II
.,
CCBlsm..DftS/~ SBRVICBS SUKYI5J:
Prof_aJ.cmal Consultant Contractual Service -1-
eoa.ultant --11"' County of San Diego Probation Department
C~y ..--,
A6tclreaaa P. O. Box 23596, San Diego, CA 92123
Vendor IIwDber I 65155
Area of expertJ.ae.
City Staff wJ.th same or aimilar expertise 1 Gardeners
Why hire consultant rather than using existing staff or hiring
ataff with appropriate expertise? 1 It is not cost effective to use full cost
employees to perform this type of work versus a fifteen person crew with transportation
and supervision.
Department (.) work for 1 Parks Tree
Duties: Pruning, Shrubs and weeds removal
Work Type (ongoing,one time...) 1 Project by Project
Date Originally Hired: October 20, 1987
Contract term(renewal dates): July 1, .1991
~ime remaining on Contract: Eleven months
Hourly rate or payment schedule: $310.00 per t:rew per day
.Amount paid FY 1990-911 $1,040.00
.Amount anticipated for FY1991-92: $5,200.00
n 1991-92 budget for Consultant: $5,200.00
n 1992-93 and beyond expectations for use: Annual
FY91
Funding Source for Contract: 100-1520-5298
General Fund Amount: $1,040.00
Redevelopment Amount:
Other
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
PY92
100-1520-5298
$5,200.00
L/tl-
.
t
.
o:.6U111'A1ft'S/~ SBRVICBS 8UKY15X
Pxo~...J.ODAl CoDaul t:.aDt CoDtractual Service -U..
Coaault:eat V--v,
ec.paWlY -.--, County of San Diego Probation Department
~d.rea.1 P. O. Box 23596
San Diego, CA 92123
Vendor IIm8bera 950093
Area of expenJ..e. Providing fire clearances. labor or revegetation planting
projects.
City Staf~ vJ.th aame or .1milar expertise. Maintenance Gardener I
Why hire consultant rather than using existing staff or hiring
ataff with appropriate expertise? 1 Inmate labor work crews provide the
absolutely lowest cost per non skilled labor available. Approximately 90 staff hours
labor for $310.00
Department(a) work for. Parks and Recreation
tnltiesl Performing fire clearances. planting labor on revegetation projects.
Work '1'ype (ongoing, one time...) 1 Twice per year, summer for f,ire clearance,
fall and spring for planting projects.
Date Originally Hired. October 20, 1987
Contract term(renewal dates) 1 Ongoing
-r1ae remaining on Contract. Ongoing
Hourly rate or payment schedule 1 As work is performed
Amount paid !'Y 1990-91. $20,150.00
.AJDount anticipated for FY199l-921 $20.150.00
1'Y 1991-92 budget for Consultant. $20,150.00
1'Y 1992-93 and beyond expectations for use. $20,150.00
l"Y91
1'Y92
Funding Source for Contract.
General Fund Amount 1
Redevelopment Amount.
~erSpecial assessment districts for landscape maintenance
Attach pertinent information
Contract
. Agenda Statement when. Hired Consultant
P. o. 196244
tfj
CC*SUL~/COR'rRAC'l'DAL SERVICES SUJ\Yln
~f_a.l.OIUll CoIuIultant Contractual Service x
-
CaDII1l1. 'taIlt -.,...
ec.paDY ..~.
AtIclreaa.
Environmental Care Inc.
8500 Miramar Place
San Diego, CA 92121
Vendor 1IwIIberl 27941
Area of expertia.. Landscape maintenance
City Suff with aame or aimilar experti.ea Parks maintenance staff
Why hire consultant rather than using existing .taff or hiring
ataff with appropriate expertise? a More cost effective to be done by contractoI
due to scope and physical characteristics of project area.
Depar1:ment(s) work for a Parks and Recreation
Duties J Perform landscape maintenance for EastLake Maintenance District No.1
Work ~ (ongoing, one time...) a Ongoing
Date Originally Hireda November 13, 1990
Contract term(renewal dates) I June 30, 1992, 1993, 1994
~i.JDe remaining on Contract 1 June 30, 1991
Hourly rate or payment schedule a Monthly
Amount paid 1"Y 1990-911 $33,220.00
Amount anticipated for FY199l-921 $35,200.00
Py 1991-92 budget for Consultant. $35,200.00
Py 1992-93 and beyond expectation. for uselRenewal clause tied to cpr
. increases the previous calendar year.
FY9l
FY92
Funding Sourc. for Contractl
" General Fund .Amount a
Redevelopment .Amount I
~.rSDecial assessment districts for ~andscape maintenance
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
Lit(
.
CCII&dl4!AJft'S/~ aDVICES 8UKYIU
PZO~_.J.QIUll CoILaulUnt Contractual Service xx
-
ec.lnIlt:aDt ~1' I
~y ..-v I Foster's Landscape
~..a 4378 Felton'
San Diego. CA 92104
Vendor Ilumbera93796
Area of experti... Landscape maintenance of open space
CJ.ty Staff nth .... Dr similar expertise, Parks Division maintenance staff
Why hire consultant rather than using existing .taff or hiring
.taff with appropriate expertise?, Staff estimates a savings of $108.350.00
~haD if perforaed by staff.
Department(.) work for'Parks and Recreation
Duties I Landscape maintenance of Open Space District #20. 117 acres.
Work '1'ype (ongoing, one 'time...) I Ongoing
Date Originally Hireda February 26. 1991
Contract tez:m(renewal dates) 1 June 30. 1992. 1993. 1994
~1IIe remaining on Contract I June 30. 1991
Hourly rate Dr payment schedule 1 Monthly
Amount paid FY 1990-911 $43.760.00
Amount anticipated for FY1991-921 $139.160.00
IT 1991-92 budget for Consultant I $139.160.00
IT 1992-93 and beyond expectations for usel Renewal clause tied to CPI
increases the previous calendar year
FY91
n92
PuDding Source ~or Contractl
General Pund Amount I
lledevelopaent Amount.
~.r Special assessment districts for,landscape ..intenan~e
Attach pertinent information
Contract .,'
Agenda Statement when Hired Consultant
Resol 16078
t/s--
"
l
I
I
t
CCMDw,,'rAlft'S/COlft'RAC'1'DAL SERVICES 8UKY JU
~f..aiOlUll CoDaultant Contractual Serv~ce x
-
CaD.lIlt:amt ...... Frank Chaboudy
eo.pany ---, N/ A
Iv'd.re... Chula Vista Tennis Center. 900 Otay Lakes Rd.
Cbula Vista. CA 91910
Vendor IIwIberl N/A
Area of ezpert~ael Tennis Pro
City Staff with aame or aimilar expertisel None
Why h~re consultant rather than using existing staff or hiring
ataff with appropr~ate expertise? 1 Pro bas unique skills and experience
in Tennis Instruction
OepartlBent (.) work for 1 Parks and Recreation
Ehltiesl Oversee operations at Chula Vista Tennis Center to include the operation
of a Pro Shop. development of a comprehensive Tennis Program to include adult and
youth instruction. coordination of tournaments and clines. and maintenance of the
tennis courts and Pro Shop Building.
Work ~ (ongoing, one time...) 1 Ongoing
Date Originally Hiredl February 5. 1991
Contract te%Dl(renewal dates) 1 Five years
-rime remaining on Contractl 41 years
Hourly rate or payment schedulel None - Contractor charges fees for various
services which are retained to offset operating expenses.
Amount paid Py 1990-911 None
Amount anticipated for FY1991-921None
~ 1991~92 budget for Consultant I None
~ 1992-93 and beyond expectations for USelNone
PuDding Source for Contractl
General Fund Amount I
Redevelopment Amount I
Other
Attach pertinent infoxmation
Contract
Agenda Statement when Hired Consultant February 5. 1991
FY91
N/A
"92
.
14
~
COIISIA.~/COR'.rRAC'l'UAL SBRVICBS SUKVln
~~_a.1cma1 CoD8u1tant Contractual Service 2-
CaD1f1l1~t ...-.
~'Dy p--- I J . S Power Cleaning
~d%e..1 P. o. Box 530009
San Diego, CA 92153
Vendor Ilwaberl84733
Area of experti.e,
C1qr Staff with a&me or a1milar expertisel None
Why hire consultant rather than using existing staff or hiring
ataff with appropriate expertise? I
Departaent(a) work fori Parks and Recreation (Park Maintenance)
Duties I Sweeping of parking lot at "J" Street Marina and Bays1de Park
Work ~ (ongoing, one time...) I Ongoing
Date Ori9inally Hired I July 1, 1989
Contract teJ:ID(renewal dates) I July 1, 1991
S'ime remaining on Contract I Eleven Months
Hourly rate or payment achedulel $400.00 per month
Amount paid n 1990-91, $4,800.00
Amount- anticipated for FY1991-921 $4,800.00
n 1991~92 budget for Consultantl $4,800.00
n 1992-93 and beyond expectations for use~nual
J'Y91
J'Y92
Punding Source for Contractl
General Fund Amount I
Redevelopment AmOuntl
Other Port District
$4,800.00
$4,800.00
Attach pertinent information
Contract .
Agenda Statement when Hired Consultant
'1
Laidlaw Waste Systems
P. O. Box 967
Cbula Vista. CA 92012
Vendor Itwaberl
Area of expertiae I Waste disposal
City Staff with .... Dr .imilar eXpertiS.INone
1Ihy hire conaultant rather than using existing staff or hiring
etaff with appropriate expertise? I There exists no existing staff with
appropriate expertise
Department(a) work forlParks and Recreation
Duties I Provide 40 cubic yard roll off dumpsters f,or waste removal of brush generatl
from fire clearances for the Fire Marshal
Work ~ (ongoing,one time...) I Ongoing, onee a year during fire season
Oate Originally Hired.
Contract teJ:Dl(renewal dates) IP. o. requested yearly
'rime remaining on Contract. June 30, 1992
Hourly rate or payment achedule I as us'ed, monthly billings
Amount paid Py 1990-911$1l.855.00
Amount anticipated for "1991-921 $11.855.00
I'Y 1991-92 budget for Consultantl $11.855.00
I'Y 1992-93 and beyond expectations for usel dumpster fees are associated
with changes in land ftll trees. Approximately $210.00/dumpster
"91
1'Y92
Funding Source for Contractl
General l'und Amount 1
RedevelopDent AmOuntl
Other .neeial assessment districts for ~andscape maintenance
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
t(f
,
t
~
i
cc.SULD1ft'S/COlft'RAC'1'UAL SBRVICBS 8ukvl5J:
~f...i.QD&l CoD8ult:ant Contractual Service x
-
CaD8u11:aDt "-T 1
~ft7 -'--1 HcGee Maintenance Service
~"na..1 38 Gentry Way
Chula Vista, CA 91911
Vendor Jlumberl 81001
Area of experti.e. Custodial Maintenance
City Staff with a... or .imilar expertisel Yes
Why hJ.re consultant rather than using existing staff or hiring
ataff with appropriate expertise? I Upon annexation of the Montgomery area,
the City took over operations at Lauderbach Community Center. The Center was being
~intained through a contractual agreement under the MAAC Project (the building
administrator prior to the annexation) the City continued this arrangement. The annual
cost of contractual maintenance is lower than if supplied by the City.
Department(s) work fori Parks and Recreation
Duties I Provide custodial maintenance for Community Center
Work ~ (ongoing, one time...). Ongoing
Date Originally Hired. September 12, 1990
Contract texm(renewal dates). Annual (Period ending June 30 of each year)
~1ae remaining on Contract I 11 months
Hourly rate or payment .chedule. Konthly
Amount paid I'Y 1990-911 $9,275.00
Amount anticipated for FY1991-92. $9,000.00
n 1991-92 budget for Consultant. $8, 724.00
n 1992-93 and beyond expectations for usel$9,500.00 (+)
FY91
"92
PuDding Source for Contract.
General Pand Amount.
Rec1evelopaent Amount. .
Other
$9,275.00
$8,724.00
Attach pertinent infoDlation
Contract .
Agenda Stat_ent when Hired Consul tent N/ A
ifr
O*z:tUI.IIJ'.AftS/COlft"RAC!'DALSBRVICBS 8UKY IrOX
ltzor_aJ.aaal Ccmaultant Ccmtractual Service ~
CoDaultant ..-.,
~DY -.--,
~d.rea.1
Il C Landscape
4113 Sweetwater Rd.
Bonita CA 91902 .
Vendor Ihmberl 50341
Area of ezpertiae. Open Space landscape maintenance
City Stafr with .ame or similar expertise, Parks Division maintenance staff
Why hire consultant rather than using existing ataff or hiring
staff with appropriate expertise?, Staff esUaatesfa savings of approximately
$169.000.00 than if performed by in house maintenance staff.
1M!"'rt:W\8nt(s) work fori Parks and Recreation
Duties I Landscape maintenance for Open Space Districts 1. 3. 4. 5, 7, 8, 9, 10,
and 18. (269 total acres of open space)
Work ~ (ongoing, one time...) I ongoing
Date Originally Hiredl July-I, 1988
Contract texm(renewal dates) IJune 30. 1992, 1993
-rime rema1n1.ng on Contract I June 30, 1991
Hourly rate or payment schedule: Monthly payment schedule
Amount paid FY 1990-911 $214,510.00
Amount anticipated for FY1991-92: $227,390.00
n 1991-92 budget for Consultant, $227.390.00
n 1992-93 and beyond expectations for uselrenewal clause tied to CPl
increased the previous calendar year.
PuDding Source for Contractl
General l'und Amount,
Redevelopment Amount I
OtherSpecial assessment districts for landscape maintenanc~
FY91
"92
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
$0
cc.1tw.BW1'S/COlft'RAC'nJAL SERVICES SUKYI5X
P%o~..aj.ODal CoIlsul tant CoDtractual Service
CaIaaU1ta1l~ "-8.
~fty ---v I . San Dieguito Publishing, Inc.
Add.reaa. 1910 Diamond Street
San Marcos, CA 92069
Vendor ......)war.
&rea of expertise I Printing/Binding Brochures
x
-
City Staff v1t:.h .ame or similar expertise I
Why Mr. consultant rather than using existing staff or hiring
.taff with appropriate expertise? I
Departaent(s) work forI Parks and Recreation
!)utie. I Printing and Binding Brochures
Work 'Jlype (ongoing, one time...) I Ongoing
Date Originally Bired I On purchasing bid
Contract teDD(renewal dates) I
'l'J.me remaJ.n.lng on ContractIon p.o. basis
Hourly rate or payment schedule: Paid when services rendered
Amount paid Py 1990-911 $11,963.89
Amount anticipated for FY1991-92: $15,950.96
n 1991-92 budget for Consultantl $15,950.96
n 1992-93 .and beyond expectations for uselYes, for printing brochures each
year.
FY91
FY92
~ding Source for Contract.
General Fund Amount I
Reclevelopnent Amount I
Other
$11,963.89
$15,950.96
.
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
S-I
Adult Sports Leagues
COleSw.DftS/~ SERVICES 8UKV.I5Z
Prof_aJ..OIUll ColUlultant Contractual Service -!-
~.ul~t ...~. Varied - 15-20 Part-time contractual employees
Cc.pany ....-- a N/A
Mette.s I Varied
Vendor llumbera N/A
Area of eXPerti.elOrganizing and conducting Adult Sports Leagues in basketball,
volleyball. .oftball, and golf,-and keeping score and other records for same.
City Staff with a... or .imilar expertisel Full Time staff
Why hire consultant rather than using existing staff or hiring
.taff with appropriate expertise? I Funds are not budgeted to support these
programs. The programs are 100%, fee supported with a revenue return to the City.
Department(s) work forI Parks and Recreation
~tiesl League coordinators organize and conduct league activities which include
registration, scheduling, record keeping, ordering supplies and awa~ds. Score-
keepers maintain records and statistics during actual league play.
Work ~ (ongoing,one time...) I Ongoing
Date Originally Hired I Varied
Contract te~(renewal dates): Ongoing
!'iJDe remaining on Contract I Varied
Hourly rate or payment achedule: $6.00 - $7.S0 per hour
Amount paid n 1990-911 Aprroximately $31,000.00
Amount anticipated for FY1991-92: Dependent on participation ($31,000.00+)
Py 1991-92 budget for Consultantl None
n 1992-93 and beyond expectations for use: Dependent on participation
FY91
FY92
PuDding Source for Contractl
General PuDd AmOuntl
Redevelopment Amount I
~er Self supporting participant fees cover personnel cos~s
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
~
Sportscamp'
t
t
t
i
COBSUL-rAlftS/COB'1'RAC'1'DAL SERVICES SURVEY
Pro~...1.OIUll Con8ultant Contractual Service ...L.
CaIunl1unt V--T' Varied - 5-15 part time contractual employees
~DY "'--IN/A
Adcb:e.., Varied
Vendor lIuIIber I N/ A
Area of experti.e, Experience in instructing youngsters in sports skills
1.n basketball, soccer, volleyball
City Staff with .... or aimilar expertise. Yes- Full Time/Part Time Staff
Why hire con.ultant rather than using existing staff or hiring
.taff with appropriate expertise? Funds are not budgeted to support these
programs. The programs are 100% self supporting.
Departmentca) work for. Parks and Recreation
!)uties. Instruct youngsters in skills related to basketball, volleyball, and
soccer in a Day Camp setting.
Work ~ (ongoing,one time...). Seasonal for approximately 10 weeks
Date Originally Hired: Varied
Contract term(renewal dates) . Ongoing
'rime remaining on Contract. Varied
Sourly rate or payment schedule: $6.00 - $15.00 per hour
Amount paid FY 1990-91. Approximately $4,500.00
Amount anticipated for FY1991-92. Approximately $5,000.00
Py 1991-92 budget for Consultant. Dependent on camp enrollment
n 1992-93 and beyond expectations for use. Dependent on camp enrollment
!'Y91
FY92
Punding Source for Contract.
General l'und Amount 1
Redevelopment Amount.
()ther Self sUDDortinR - participant fe~s cover personnel costs
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
~E.
Special Interest Class
COMSIJU.!Alft'S/COlft'RAC'1'OAL SERVICES 8UKV.&%
Prof__lemal CoDaultant COntractual Service -L-
CaDault;aat ---I Varied - 65-70 part time contractual employees
r~y "--, NIA
.Adclrea.& Varied
Vendor IhJmber. NI A
&rea of expertiae. Experience in instructing and conducting a multitude of
activities for youth and adult participants enrolled in classes.
City Staff with .... or aimilar expertisel None
Why hire consultant rather than using existing staff or hiring
.taff with appropriate expertise? I Funds are not budgeted to support these
programs. The programs are 100% fee supported with a revenue return to the City.
Depart.ment(s) work fori Parks and Recreation
Duties I Varied - See attached brochure for classes and activities
Work '.rype (ongoing, one time...) I Ongoing
Date Originally Hired I Varied
Contract term(renewal dates) I Ongoing
. ~iae remaining on Contract I Varied
Hourly rate or payment achedulel $6.00 - $8.00 per hour or 65, - 70% of class
fees.
Amount paid Py 1990-911 Approximately $90.000.00
Amount anticipated for FY1991-921 Same
Py 1991-92 budget for Consultantl Nonel Dependent on enrollments
IT 1992-93 and beyond expectations for useaDependent on enrollments
FY91
FY92
Funding Source for Contracta
General Fund Amount a
Redevelopment Amount.
~.r Self supporting - participant fees cover personnel costs
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
Sf
-~---
PERSONNEL
CONTRACTUAL SERVICES
$;;3-
,.
y
.
.
CQitz:tw.D.ftS/C01ft'RAC'1'DAL SERVICES SUKY IS!:
Prof_a1.ODal Ccmaultant Contractual Service X
CoIuIulant---.
~ny ..-,..
~dre.81
Duane Rogers, CEAP
Personal Assistance Services
2321 Hartford Street
San Diego, CA 92110
89644
Employee Assistance Services
Vendor IluDlberl
.Area of expertisel
City Staff 1d.th aame or similar expertise. None
Why hire consultant rather than using existing staff or hiring
ataff with appropriate expertise? The EAP Services provides
professionally trained staff capable fo diagnosing and referring in a wide range of
situations. City staff does not have this expertise or the necessary care network.
Department(8) work for. Personnel Department
Ihltiesl Direct 1 to 1 identification and referral services for personal problems,
train supervisors and management to develop knowledge and skills to effectively use
program, orientation of employees, quarterly and annual statistical reporting, mgmt
_consultation and creation of p'romotional literature.
Work TyPe (ongoing,one time...). On-going
Date Originally Hired:
12/15/80
Contract term(renewal dates):
7/1/90 to 6/30/91
~iJDe remaining on Contract: existing contract expired. Working on new contract,
Hourly rate or payment schedule: monthly rate = $736.75
.Amount paid !'Y 1990-911 $8,338.13
Amount anticipated for FY1991-92: $9,283.05
n 1991-92 budget for Consultant: $10,500
n 1992-93 and beyond expectations for use. continued
P'Y91 FY92
Punding Source for Contract.
General Fund Amount.
Redevelopment AmOuntl
Other rnsl.lrance .
X
x
Attach pertinent information
X Contract
Agenda Statement when Hired Consultant
~~
~
.
,
j
~
.
CORSULDftS/C01ft'RAC'1'DAL SERVICBS SDaVISJ:
PJ:of...1.OIUll Consultant Contractual Service X
CoIuIul tent --~ I
ec.pany---a
~re881
Evonne Reese
Safe Hearing America
2342 South McClintock Drive, Suite 4, Tempe, AZ 85282-267~
Vendor Ifwaberl
Area of experti8el
96025
Hearing Conservation
CJ.ty Staff "J.th .ame or 8imilar expertisel None
Why hire consultant rather than using existing staff or hiring
.taff wJ.th approprJ.ate expertise?1 The hearing conservation program
provides the city and employees much needed information about potential and actual
hearing loss. It is a key element of our workers' compensation loss prevention program
Department{ 8) work for 1 Personnel Department
th1ties: Sound level measurements, incorporation of previous
audiometric date, analysis of this data, annual hearing testing, training, ear pro-
tection.
Work !l'ype (ongoing,one time...): on-going
Date Originally Hired: 4/29/91
Contractter.m(renewal dates):
~ime remaining on Contracts
8/1/91 to 7/31/92
11 months
Hourly rate or payment schedule: $3,485.00/year
Amount paid Py 1990-911 N/A
Amount anticipated for FY1991-921 $3,485.00 (P.O. 1l96301-A)
Py 1991-92 budget for Consultants $3,485.00
Py 1992-93 and beyond expectations for uses $3,500.00
FY91
FY92
Funding Source for Contractl
General Fund Amount s
Redevelopment Amounts
Other Insurance (0700)
Attach pertinent J.nformation
X Contract
Agenda Statement when Hired Consultant
V'$3,485.00
~-7
COBSbL'rAR'l'S/COR'l'RAC'.l'OAL SERVICBS SURVEY
ProfeaaJ.onal Conaultant Contractual Service X
Consultant WA~I
ec.pany Rame:
.Address:
SIGMA Data Systems
6262 N. Swan Road, Suite #200
Tucson, AZ 85718
Vendor Number.
Area of expertise:
N/A
SIGMA Applicant Tracking System
City Staff with aame or similar expertise: None
Why hire consultant rather than using existing staff or hiring
ataff with appropriate expertise?: This is a specialized applicant tracking
system that because of its complicated software and copyrighted status, requires that
we contract for services.
Department (s) work for: Personne 1
!)uties: Toll free telephone technical support on all SIGMA IV
related matters, free upgrades, free documentation updates plus three users licenses
Work Type (ongoing ,one time...): on-going
Date Originally Hired: 1986
Contract ter.m(renewal dates):
~~e remaining on Contract:
2/6/91 to 2/5/92
7 months
Hourly rate or payment schedule: $1,700/yr technical support plus $100 per
licensed user
Amount paid FY 1990-91: $2,000.00
Amount anticipated for FY199l-92: $2,000.00
FY 1991-92 budget for Consultant: $2,000.00
FY 1992-93 and beyond expectations for use: $2,100.00
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
FY9J.
./
$2,00~.00
FY92
v'
$2,100.00
Attach pertinent information
X Contract
Agenda Statement when Hired Consultant
~~t" -
.....
, -y........ ,-'
, .. ~ .." ~....,.... ~.. ---- _..~,.,......~ ,,-' ~~'~.
CONTRACTUAL SERVICES
PLANNING
~Cj
v'/
(Rancho del Rey III Air Quality)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant ____ Contractual service X
Consultant Name: Mark McLaren
Company Name: stevens Garland & Assoc.
Address: 505 City Parkway West, suite 900
Orange, CA 92668
Vendor Number:
Area of Expertise: scientific Air Quality Analysis
City staff with same or similar expertise:
None.
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?
Highly specialized field of scientific knowledge for which
there has not been a consistent ongoing need.
Department(s) work for: Planning
Duties: Analyze Rancho del Rey SPA III EIR Air Quality Analysis.
Work Type (ongoing, one time...): One time
Date originally Hired:
March 27, 1991
Contract term (renewal dates): August 1991
Time remaining on Contract: Contract complete.
Hourly rate or paYment schedule:
Time and materials - $4,000
fixed amount (applicant will
attend 1 additional meeting at
$7S.00/hr)
Amount paid FY 1990-91: $4,000.00
Amount anticipated for FY 1991-92: -0-
FY 1991-92 budget for Consultant: -0-
FY 1992-93 and beyond expectations for use: Unknown
time.
at. this
FY91 FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other DeDosit
Attach pertinent information
Contract
Agenda statement when Hired Consultant
$4,000
$150
.feo
POLICE
CONTRACTUAL SERVICES
rei
CUBSU.l.'.rA1ft'S/COR'l'RAC'l'DAL SERVICES SURVEY
Professional CODsul tant Contractual Service X
Consultant lIaJDe:
C~1\Y 1IIme:
Address:
South Bay Community Services
South Bay Community Services
315 Fourth Avenue
Chula Vista, CA
Vendor Number: 54445
Area of expertise: Provide counseling to juvenile offenders; perform community
outreach to runaway and homeless youth; coordinate Graffiti Eradication Program.
Ci ty Staff with same or similar expertise: NONE
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?: Employees of South Bay Community Services
have degrees and experience qualifying them to provide various forms of family
counseling. The Police Department, prior to 1985, hired counselors as City employees
but switched to contracting with South Bay Community Services because it was more cost-
effective and the quality of supervision was improved.
Department(s) work for: Police Department - Juvenile Bureau
Duties: Work with Juvenile Detectives providing counseling, outreach and
graffiti eradication.
Work Type (ongoing,one time...): Ongoing
Date Originally Hired: 1985
Contract term(renewal dates): Renewed each fiscal year
'lime remaining on Contract: Same as above
Hourly rate or payment schedule: Approximately $14 per hour including benefits.
Amount paid FY 1990-91: $71 ,384
NOTE: $30,140 of this amount was paid by a State Grant.
Amount anticipated for FY1991-92: $71,384
FY 1991-92 budget for Consultant: N/A
FY 1992-93 and beyond expectations for use:
Expect this to continue
indefinitely.
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
FY91
$45,994
FY92
$71,384
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
f;:;L
PUBLIC WORKS OPERATIONS
CONTRACTUAL SERVICES
/
~3
.,,-
CORSUL'fARTS/CON'l'RACfJ'tlAL SBRVICES SURVEY
Prof.aaional Consultant Contractual Service XX
-
eonaul t.ant .....
~y..... ATC Management Corporation
~aa. 1829 Belt Way Drive
St. Louis, MO 63114
Vendor Humber. 68876
Area of expe~iae' Transit operations management.
City Staff with aame or alm11ar expertl... All City transit staff
have operations management experien~~ and expertise.
. . ..
Why hire consult.ant rather t.han using exist.ing ataff or hiring
ataff with appropriate expertise? The paramount consideration is
cost savings with contract operation rather than bringing in drivers,
supervisors. trainers, dispatchers. mechanics, and servicers as
City employees.
DepartmentCa) work for. Public Works/Transit
Duties I A11 operations aspects of system operations including hiring
the necessary number of personnel. training, dispatching, road
supervision, vehicle maintenance, and fare revenue collection and
accounting.
Work Type (ongoinq,one time...). Ongoing.
Date Oriqinally Hiredl July 1. 1988 -for.a three-year term.
Contract term(renewal dates). Term of ~ontract extended for two years
until June 30. 1993.
~tme remainlng on Contract. Two years.
-. rate or pa~ent. achedule. $1. 79/mll e 1 n FY91..92;
$1.91/mile in FY92-93.
Amount paid rT 1990-911 $1,123,582.00.
Amount. ant.lcipated for FY1991-92. $1.961.000
rY 1991-92 budget for Conlultantl ....
lY 1992-93 and beyond expectationa for ua.. $2.230,000
PY91 PY92
Funding Source for Contract.
General Fund Amount.
aedevelopment Amountl
Other..lDA 4.0 funds 100% 100%
'At.tach pertinent information
Contract .
Aqenda Stat.ement when Hired Conaultant
r;,c/
~.~:;.'~'":."~.. -...-,
.' ':;~~-..~t7sf:~~:'/~F'~~:i.~
__.. ...~...-'". r'o; ._
.,;'
CORDUII'lAftS/COlft'RAC'l'OA%. SERVICSS SURYB'Y ·
Prof...loul Conaul tAnt Contractual Service X X
-
eon.ultant .......
eo.panY".'1 Community Transit Services. Inc.
~.a. 201 E. Sandpointe, Suite 800
Santa Ana, CA 92707 .
Vendor Rumber. 28630
~ea of expertl.e. Transit operations management
City Staff with .... or a1milar expert1.., All City transit staff
have operations manage~ent experienc~ and expertise.
Why h1re con.ultant rather than u.lng'. exl.tin; ataff or hlrln;
ataff with appropriate expertl..?The paramount consideration is
cost savings with contract operation.
Funding for Handy trans is tighter than for CVT. With contract
operations, transit staff can adjust service hours based on
available funding.
Departm.nt(.) work 'or, Public Works/Transit
INt1e.. Contractor provides the vehicles. personnel. dispatch services,
record-keeping, and fare revenue collection and accounting.
Work '1'ype (ongoing, one t1Jne...). 0 n go 1 n 9 .
Date Or1g1nally Hired. July 1, 1988 for a three-year term.
Contract term(renewal datel). Term of contract extended for one year
until June 30. 1992.
~1me rema1ning on Contract. One year.
Hourly rate or payment achedule. $31.75
~unt paid FY 1990-91. $234,176.00
Amount anticipated for FY1991-92. $279.908.00
FY 1991-92 budget for.Conlultant. .-
rY 1992-93 and beyond expect.~1onl for UI.. $296,700.00
FY91 rY92
IUnd1ng Sourc. for Contract.
General rund Amount.
Redevelopment Amount.
Other--IDA 4.5 funds 100S 100%
Attach pertin.nt informatlon
Contract
A;enda Statement when Hired Conlultant
~,.-"
~
/J_~ _,
~'I \
CORSUL'DftS/COIft'RAC'l'OAL SERVICBS SURVEY
Prof...lonal Consultant Contractual Service tuL
Conaul taDt .....
~y ~., ~enny's Street Sweeping
~..I P.O. Box 3069, San Diego, 92104
Vendor Number.
Area of expertise. Street Sweeping
City Staff with .am. or similar experti.e. Senior Public Works Supervisor
Why hire conaultant rather than uain; existing ataff or hiring
ataff with appropriate expertiae?
Not cost effective - No sweepers - sweeping done by contract
Department(s) work for. Public Works Operations
Dutie..
Work Type (ongoing,one time...). Annual Chip Seal Program - street sweeping
Date Originally Hired.
Contract term(renewal dates). July each year
~ime remaining on Contract.
Hourly rate or payment .chedule. $89.10 per hour = $29,334
.Amount paid 1'Y 1990-911 $28,480
.Amount anticipated for FY1991-92. $ 29,334
FY 1991-92 budget for Conlultant. Contract
FY 1992-93 and beyond expectations for ule. Annual - We expect to continue
contract
FY91
FY92
Punding Source for Contractl
General Fund Amount.
Redevelopment Amount.
Other Gas tax
Attach pertinent information
Contract .
Agenda Statement when ~ired Consultant
Ck .
t~
-
-
COltZliw,IJ!AftS/COII'1'RAC'1'UAL SERVICBS SURVEY
Prof_.1~1 CoIuIultant Contractual Service -X....
CoDaultant ~B I Laidlaw 'Waste Systems, Inc.
eo.pany ~T.I >>, A
AddresS' P.O. Box 967. Chula Vista, CA 92012
Vendor If WIlber I 64352
Area of experti.e. Street Sweeping (for this co?tract)
City Staff vJ.1:h .... or similar expertisea
None
Why hire consultant rather than using existing staff or hiring
.taff with appropriate. expertise? Cheaper
Department (.) worle for I Public Works
Duties I Sweep all City streets and City parkin~ lots.
Worle !'ype (ongoing ,one time...) I ongoing
Date Originally Hirech August 1984. Current contract awarded in 1987.
Last amendment for FY 90-91 was Sept. 90.
Contract term(renewal dates)a
Expect to award for FY 1991-92 in August 91.
~ime remalnJ.ng on Contract.
One month
Hourly rate or payment schedule a
Amount is $13.85 per curb mile.
Amount paid.FY 1990-91.
$332,900
Amount anticipated for 7Y1991-92a
$328,400
FY 1991-92 budget for Consultant.
$343,990
FY 1992-93 and beyond expectations for usea
. I expect that we will continue to contract for street sweeping.
Pundlng Source for Contracta
General Fund Amount I
Redevelopment Amount.
Other Gas Tax
FY91
FY92
$332,900
$328,400
Attach pert.l.nent information
Contract
Agenda Statement when Hired Consultant
!c7
"-'~I
-----
CONSULTAH'1'S/CONTRAC'l'OAL SERVICBS SORVEY
Itrofe..1onal Conaultant Contractual Service xx
-
Consultant ..... .
Company..... Sfm J. Harris
~aa. P.O. Box 3069
Vendor Nwaberl
Area of expertiae. Delivery and spraying of liquid asphalt for chip seal program
City St.aff with aame or a1mllar expertiae. Senior Public Works Supervisor
Why hlre conault.ant rather than uein; exlstlng etaff or hirlng
ataff with appropriate expertle.?
Not cost effective - No spray trucks
1>epartment(8) work fori Publ ic Works Operations
Duties I
Work '1'ype (ongoing, one time...). Annual Chi p Seal Program
Date Originally Hired.
Contract term(renewal dates) I July each year
~1me remaining on Contractl
Hourly rate or payment 8chedule. $174.00 per ton $67.321
Amount paid n 1990-911 $ 65.360
Amount anticlpated for !'Y1991-921 $ 67.321
FY 1991-92 budget for.e.~l'~IContract
.
FY 1992-93 and beyond expectations for usel Annual
FY91 FY92
Funding Source for Contractl
General Fund Amount.
aedevelopment Amount.
Other Gas tax
Attach pertinent information
Contract . I
Agenda Statement when Hired Consultant
/;1
._~.~---...........---- .,"
. I
CORSULDllTS/CON'l'RAC'l'UAL SERVICBS SURVEY
Prof.aalonal Con.ul tent Contraetual Service xx
-
eonaul1:aDt .....
ec.p.any ...., Tip Top Tree Service - Michael Jones Supt.
Addnaa.1 P.o. Box 5029, Lancaster, CA 93539
Vendor Humber.
Area of experti.e. Tree Trimming
CJ.ty Staff "it.h aame or aimilar experti... Senior Public Works Supervisor
Senior Tree Trimmers, Tree Trimmers
Why hire consult.ant rather than using existing ataff or hiring
at.aff wit.h appropriate expertise? Not cost effective. The contractor's cost
per tree is less than the City's.
Department (.) work for I
Duties I
Public Works Operations
Work '1'ype (ongoing ,one time...). On going - Annual tree trimming to maintain
23,000 CIty trees in safe condition.
Date Originally Hired I 1st contract 1985
Contract term(renewal dates).
~~e remaining on Contractl
July each year
Hourly rate or payment achedule. $118,000 per year, per contract
Amount paid FY 1990-91. $118,130
Amount anticipated for FY1991-92.
$ 121,710
n 1991-92 ):)udget for -EJoftatiftft't-t- Contract
n 1992-93 and beyond expectations for use. Annual
Funding Source for Contractl
General Fund Amount.
Redevelopment Amountl
Other. Gas Tax
FY91 FY92
Attach pertinent information
Contract .
Agenda Statement when ,Hired Consultant
&1
QUALITY OF WORK LIFE
CONTRACTUAL SERVICES
"It?
1:
l'rJaI.,w.DftS/CCBftRAC'l'DAL SERVICES IlUKY J5%
Prof_aJ.cma1 COIUIultant Contractual Service X
-
CaDaultaD't "--I . Tai Broach
ee.pe.ny --r I
~.I 595 Port Harwick
Chula Vista, CA 91910
Vendor ~rl 95465
. .Area of expertJ..e.
Clerical, Administrative Assistant, Public Relations
City Staff w1.th .... or similar expertise.
Clerical positions
Why hire consultant rather than using exiating ataff or hiring
ataff with appropriate expertise? I
Contractor is hired for limited time, and paid for under
federal grant.
Department (s) work for. QWL Program
Duties: Clerical, Administrative
Work ~ (ongoing,one time...): On-going thru grant period
Date Originally Hired: 10-01-90
Contract term(renewal dates): Thru December 1991, no renewal
S'ime remain.f.ng on Contract: 5 months
Hourly rate or payment schedule: $12.09/hr.
Amount paidFY 1990-911 $17,093.15
Amount anticipated for FY1991-92: $5,077.80
n 1991-92 ))udget for Consultant: 0
. FY 1992-93 and beyond expectations for use: 0
FY91 FY92
Funding Source for Contract:
General Fund Amount.
Redevelopment Amount i
Other Federal Grant
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
7/
..
,
.9
J
v
COBSw.D1ft'S/COII'.rRAC'1'tJ SBRVICBS SUKY.IS%
PZO~.aa.1cmal CoDaultant Contractual Service X
-
Conaul t:ant ......1
ec.pany ......1
....dre..,
Jerry Spiegel
Lakeview Education Assoc.
6151 Rancho Mission Rd., .316
San Diego, CA 92108
95594
Vendor IIwDber.
~a of expertise I
Organization development: Group facilitation
City Staff with aame or aimilar expertise.
~oni McKean, QWL Coordinator
Why hire consultant rather than using existing staff or hiring
ataff with appropriate expertise?
1 existing staff member has no time for additional duties:
contractor is hi~ed for a limited time, and paid for under a
federal grant.
Department(s) work for. OWL Program
Duties: Inaugurate QWL in Police and Public Works Departments
Work Type (ongoing,one time...). Time limited: groups will be
autonomous at end of grant period.
Date Originally Hired:
Contract term(renewal dates). January 1991 thru December 1991
No renewal
'rime remaining on Contract. Contract expires December 1991-
Hourly rate or payment schedule.' $20.00/hr.
Amount paid FY 1990-91: $13,080
Amount anticipated for FY1991-92. $9,900
. Py 1991-92 budget for Consultant. 0
Py 1992-93 and beyond expectations for use. 0
Punding Source for Contract.
General Fund Amount.
Redevelopment Amount.
Other Federal Grant
FY91 FY92
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
1~
\...../
.
f
~w.DIft'S/C01ft'RAC'1'DAL SERVICBS tiUKYI5J:
pzof_.1.ODAl CoDaultant Contractual Service -1L
CDD8u1t:aDt ....,
~ny f"--,. I
..d....... I
patricia Wahle
Vendor B1.mIber.
Area of ezpertJ.se 1
organization development; Group. facilitation
13130 Portifino
Del Mar, CA 92014
735033
City Staff with aame or aimilar expertisel
Toni McKean, QWL Coordinator
Why hJ.r. consultant rather than using existing ataff or hiring
.taff with appropriate expertise? 1
Contractor is hired for'a limited time, and paid for under a
federal grant.
Depar1:lDent(a) work for. OWL Program
Duties: Inaugurate OWL in Public Works Department; facilitate
City Wide Subcommittees and Facilitator Pool.
Work ~ (ongoing,one time...): Time limited; groups will-be
autonomous at end of grant period.
Date Originally Hired: 4/15/91
Contract term(renewal dates): Thru December 1991, no renewal
~1me remaJ.ning on Contract 1 5 months
Hourly rate or payment achedule:
.Amount paid Py 1990-911 $6,570
Amount anticipated for FY1991-921 $8,800
$20.00/hr.
py 1991-92 ~udget for Consultantl 0
1'Y 1992-93 and wyand expectations for usel 0
FY91 FY92
l'unding Source for Contractl
General Fund Amount.
Redevelopment Amount 1
Other Federal Grant
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
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Attachment II
CONSULTANT SERVICES
ADMINISTRATION
J
I
CORSULTAftS/cOH'l'RACTOAL SERVICES SURVEY
Professional Consultant --X.... Contractual Service
Consultant Reune: Charles Cole/Donald Brown
C~y R~: Advocation, Inc.
Address: 1121 l Street, Suite 810
Sacramento, CA 95814
Vendor Number: 83193
Area of expertise: legislative Representation in Sacramento
City Staff with same or simdlar expertise:
None
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
The nature of the legislative process requires legislative representation
to be based in Sacramento and expertise in lobbying efforts.
Department(s) work for:
Duties:
Admin/Redevelopment Agency
Work Type (ongoing,one time...): Ongoing
Date Originally Hired: 2/2/89
Contract term(renewal dates): Original contract was for two years extending
through 1990 legislative Session with option to renew for two one-year extentions.
T~e remaining on Contract:
One Year
Hourly rate or payment schedule:
Amount paid FY 1990-91: $5,000 month plus related expenses not be exceed
$1,000 month
Amount anticipated for FY1991-92:
Same as 1990-91
FY 1991-92 budget for Consultant: $72,000 annual
FY 1992-93 and beyond expectations for use: Ongoing
FY91
FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
$72,000
$72,000
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
~
CONSULTANT SERVICES
CITY ATTORNEY
3.
-
CORSUL'1!AftS/coRTRAC'l'DAL pzaVICBS SURVEY
Profe..f.ODAl Consultant Contractual Service
Consultant )lA-I
ec.pany >>--a I
....d.reSB I
D. Dwight Worden
740 Lomas Santa Fe Drive
Suite 102
Solana Beach, Ca. 92075
Vendor Humberl
Area of expert1.sel Environmental Litigation
C~ty Staff v~th same Dr similar expertise: None
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
Temporary demand for services in a specialized area of the law
Department(s) work forI City Attorney, Engineering
Duties:
Institute litigation within statutory time for City of Chula Vista v. CALTRANS
alleging violation of California Environmental Quality Act
Work Type (ongoing ,one time...): Ongoing until litigation is settled
Date Origi.nally Hired: June, 1991
Contract term(renewal dates): Until settled or litigated
'1'ime rema~n~ng on Contract: One month to one year depending on course of
litigation
Hourly rate or payment schedule: $75-l50/hour
Amount paid pry 1990-911 $2,143.50
Amount anticipated for FY1991-92: $27,000.00
FY 1991-92 budget for Consultant: $0, but $30,000 has been appropriated by
Resolution No. 16267 on 7/23/91
FY 1992-93 and beyond expectations for use: 0
Funding Source for Contract:
General Fund Amount I
Redevelopment Amount:
Other
FY91
$30,000.00
FY92
Attach pertinent infor.mat~on
Contract
Agenda Statement when Hired Consultant
f
v
CONSOLTAR'rs/CORTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant 1IaJIle:
Company Na.e:
Address:
Daley & Heft
462 Stevens Ave.
Suite 201
Solana Beach, Ca. 92075
Vendor Number:
Area of expertise: Municipal tort defense
City Staff with same or similar expertise: Assistant City Attorney Fritsch
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
Municipal Court cases are handled in house by Ruth Fritsch, but in accordance with
Council's policy, Superior Court cases are farmed out to Daley & Heft due to their
cost effectiveness, depth of experience, proven track record in winning lawsuits
against the City
Department(s) work for: City Attorney, Community Development
Duties:
Represents the City/Agency in all aspects of lawsuits filed against the City
and/or Agency
Work Type (ongoing, one time...): Ongoing
Date Originally Hired: 1985
Contract term(renewal dates): No formal written contract
Time remaining on Contract: N/A
Hourly rate or payment schedule: $90/hour
Amount paid FY 1990-91: $191,874.06
Amount anticipated for FY1991-92: $192,000.00
FY 1991-92 budget for Consultant: $192,000.00
FY 1992-93 and beyond expectations for use: $200,000.00
FY91 FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
$146,042
$ 45,832
$146,000
$ 46,000
Attach pertinent informat~on
Contract
Agenda Statement when Hired Consultant
.s-
,
,
v
CORSUL~S/COR'l'RAC'.l'OAL SERVICES SURVEY
Professional Consultant x Contractual Service
Conaul~t ~I Shute, Mihaly & Weinberger
Company 8fI-.A1 396 Hayes Street
JWf~ssl San Francisco, Ca. 94102
Vendor Number. 89611
Area of expertise. Public entity representation before California Energy
Commission and Public Utilities Commission
City Staff with same or similar expertise: None
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
Used only to represent on SDG&E Nor and AFC proceedings - relatively short
duration; not an ongoing legal staff need; too expensive to hire staff with
that expertise, which would then be only rarely used.
Department(s) work for: City Attorney, Community Development, Administration
Duties:
Advise Council/Agency and represent City/Agency in administrative procedures
before State Energy Commission and Public Utilities Commission re SDG&E potential
expansion/second power plant in Chula Vista.
Work Type (ongoing,one time...): One time, but: potentially for several
years.
Date Originally Hired: June, 1990
Contract term(renewal dates): Until completion of NOr proceedings
~ime remaining on Contract: Unknown
Hourly rate or payment schedule: $165/hour
Amount paid FY 1990-91:$15,247.80 ($193,929.05 - $178,681.25 reimbursed by SDG&E)
Amount anticipated for FY1991-92: $86,000 less potential reimb~rsement by SDG&E
FY 1991-92 budget for Consultant: $96,000
FY 1992-93 and beyond expectations for use: 0
FY91
FY92
$48,000.00
$48,000.00
Funding Source for Contract:
General Fund Amount:
Redevelopment Ampunt:
Other
Attach pertinent infor.mat~on
Contract
Agenda Statement when Hired Consultant
$7,623.90
$7,623.90
(p
'/
CORSUL~/COR'1'RAC'1'OAL SERVICES SURVEY
Pro~"s~ODaI Consultant X Contractual Service
Howard Silldorf
Silldorf, Burdman, Duignan & Eisenberg
1810 State Street
San Diego, Ca. 92101
Vendor Humber. 92595
.Area of expertise: Cable litigation and LAFCO expertise
Consultant "'-1
ea.pany Ilaael
Mdressl
City Staff with same or similar expertise. None
Why hire consultant rather than using existing staff or hiring
ataff with appropriate expertise?1
The firm has specialized expertise and Attorney's staff is working at
full capacity
Department(s) work for: City Attorney
Duties:
Defending Jones Intercable litigation
Work !l'ype (ongoing, one time...): Single ins tance
Date Originally Hired: December, 1990
Contract term ( renewal dates): Purchase Order for FY 91/92
!rime remainJ.ng on Contract: Until litigation is settled
Hourly rate or payment schedule: $95/hour
Amount paid FY 1990-91: $55,195.16
Amount anticipated for FY1991-92: $80,000.00
FY 1991-92 budget for Consultant: $80,000.00
FY 1992-93 and beyond expectations for use: Possibly but not anticipated
FY91
FY92
$80,000.00
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
Attach Pertinent informat~on
Contract
Agenda Statement when Hired Consultant
$55,195.16
1
CONSULTANT SERVICES
BUILDING & HOUSING
?
CORSUL'.rAH'J.IS/CON'l'RAC'l'DAL SERVICES SURVEY
ProfeseJ.onal Consultant ..!!.- Contractual Service
Consultant Rame:
Company 1laJDe:
Address:
ESGIL CORPORATION
9320 CHESAPEAKE DRIVE, SUITE #208, SAN DIEGO, CA 92123
Vendor Humber:
Area of expertise: Structural, Mechanical and Electrical Plan Review Engineering
Services
-
City Staff with same or similar expertise: Department of Building and Housing
Plans Examiners (3)
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?: Consultants are employed on projects
of unique structural, mechanical or electrical engineering applications. Degree
of complexity of structural or building analysis warrants outside engineering
expertise.
Department (s) work for: Building and Housing
Duties:
Work Type (ongoing,one time...): ongoing; as needed basis
Date Originally Hired: 1987
Contract term(renewal dates): Fiscal year to fiscal year
Time remaining on Contract:
Hourly rate or payment schedule: Based on percentage of building project
valuation - does not exceed 80% of plan review fees collected by the City.
Amount paid FY 1990-91: $30,029
Amount anticipated for FY1991-92 : Unknown (Factors are depended upon degree
of project complexity for future projects.)
FY 1991-92 budget for Consultant: Deposit Account - Does not impact
General Fund.
FY 1992-93 and beyond expectations for use: Same as FY 1991-1992
FY91 FY92
Funding Source for Contract:
General Fund Amount: (Deposit Account): Current balance, approx. $77,000
Redevelopment Amount:
Other
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
q
1/
'i
It
CORSUL'aNTs/CONTRAC'l'UAL SERVICES SURVEY
ProfeaaLonal Consultant ~ Contractual Service
COJl8ul tant JbvIA I
ec.panY _I
Address I.
WILLDAN AND ASSOCIATES
6363 GREENWICH DRIVE, SUITE #250, SAN DIEGO, CA 92122-3939
Vendor Numberl
Area of expertise.
Structural, Mechanical and Electrical Plan Review
Engineering Services
City Staff with same or similar expertisel Department of Building and Housing
Plans Examiners (3)
Why hire con8ultant rather than using existing 8taff or hiring
staff with appropriate expertise? 1 Consultants are employed on projects
of unique structural, mechanical or electrical engineering applications. Degree
of complexity of structural or building analysis warrants outside engineering
expertise.
Department(s) work for. Building and Housing
Duties:
Work Type (ongoing, one time...). ongoing; as needed basis
Date. Originally Hired. 1990
Contract term(renewal dates): Fiscal year to fiscal year
~~e remaining on Contract:
Hourly rate or payment schedule: Based on percentage of building project
valuation - Does not exceed 80% of plan review fees collected by the City.
Amount paid FY 1990-91: $8,800
Amount anticipated for FY1991-92: Unknown (Factors are depended upon degree
of project complexity for future projects.)
FY 1991-92 budget for Consultant. Deposit Account - Does not impact
General Fund.
FY 1992-93 and beyond expectations for use: Same as FY 1991-1992
FY91 FY92
Funding Source for Contract:
General Fund Amount. (Deposit Account): Current balance, approx. $77 ,000
Redevelopment Amount.
Other
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
/0
CONSULTANT CONTRACTS
CITY CLERK
1/
---.-
COJlSULTAMS/CORTRACTUAL ~VICES SURVEY
Professional Consultant ____ Contractual Service
Consultant lIame:
Company BaJRe:
Address:
Susan Bigelow
Susan Bigelow & Associates
Spring Valley, CA
Vendor Number:
Area of expertise:
City Staff with same or similar expertise:
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?: Short-term (1 year).
Set up a City-wide Records Program.
Department(s) work for:
Duties:
City-wide program.
Work Type (ongoing,one time...): 1 year contract
Date Originally Hired: April 1991
Contract term(renewal dates): 1 year
Time remaining on Contract: 8 months
Hourly rate or payment schedule: $2,550 per month
Amount paid FY 1990-91:
Amount anticipated for FY1991-92:
FY 1991-92 budget for Consultant:
,
FY 1992-93 and beyond expectations for use:
FY91
FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other RCT $20,434.68
DIF $11,695.32
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
/d
CONSULTANT CONTRACTS
COMMUNITY DEVELOPMENT
~
..
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X
Contractual Service
Consultant Name:
Company Name:
Address:
Gary Cinti, Jay Kneip
Cinti & Associates
1133 Columbia Street, Suite 201, San Diego, CA 92101
Vendor Number:
Area of Expertise:
67826
Land Use Planning
City Staff with same or similar expertise:
Planning Department
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? There was not adequate staff time available to commit to the
required work effort and also complete other duties.
Department(s) work for:
Duties:
Community Development
Review analysis of plans submitted by Chula Vista Investors,
assistance in preparation of zoning portion of LCP Resubmittal,
work with Bayfront Planning Subcommittee to prepare alternative
Bayfront planes), and review/analysis of Rohr proposal
Work Type (ongoing, one time...):
Ongoing, two major agreements authorized by
Agency and several additional items of work
Date Originally Hired:
August 2, 1988
Contract term (renewal dates):
Original contract to 1988; January 17, 1991 to
January 17, 1992 (current contract)
Time remaining on Contract:
6 months (unless extended)
Hourly rate or payment schedule:
$loo/hour Principal; $75/hour Associate
Amount Paid FY 1990-91:
$9,386.83 (from previous contracts)
Amount anticipated for FY 1991-92: $31,500
FY 1991-92 budget for Consultant: $31,500 was a mid-year appropriation "per Agency
Resolution No. 1145 (attached)
FY 1992-93 and beyond expectations for use:
Not anticipated
FY 1991
FY 1992
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
o 0
$9,386.83 $31.500~OO
Forward from FY91
Other:
/~
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X
Contractual Service
Consultant Name:
Company Name:
Address:
Gary Cinti
Cinti & Associates
1133 Columbia Street, Suite 201, San Diego, CA 92101
Vendor Number:
Area of Expertise:
67826
Land Use Planning
City Staff with same or similar expertise:
Planning Department
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? This firm is used for priority economic development projects
needing quick response if staff workload prohibits and! or if
speciali7ed expertise is appropriate, such as was the case for the
site planning and land use presentations for a confidential priority
business prospect at the Nelson Sloan site.
Department(s) work for: Community Development, Planning Department
Duties: Land use planning, site planning
Work Type (ongoing, one time...):
Ongoing (as needed on contractual basis)
Date Originally Hired:
March 27, 1991
Contract term (renewal dates):
Change Order for additional work authorized on
June 10, 1991
Time remaining on Contract:
Contract complete
Hourly rate or payment schedule:
Principal $100; Associate $60; Jr. Associate $55
Amount Paid FY 1990-91:
$6,694.21
Amount anticipated for FY 1991-92: Undetermined
FY 1991-92 budget for Consultant: $10,000
FY 1992-93 and beyond expectations for use:
Undetermined
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: CnGB
(Authorization to proceed approved by City Manager)
FY 1991
o
o
$8,900
FY 1992
o
$1,325
$6,470
Attach pertinent information
Contract
A,aula Statement when Hired Consultant
IC:\WP51\AGENCY\ClNn-1.TXTJ
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X
Contractual Service
Consultant Name:
Company Name:
Address:
Liz O'Brien
Remy & Thomas Attorneys
901 F Street, Suite 200, Sacramento, CA 95814
Vendor Number:
Area of Expertise:
89832
CEQ^ Experts
City Staff with same or similar expertise: None
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? Need speciali7.ed expertise to assure adequacy of EIRs which may
be subject to litigation
Department(s) work for: Community Development
Duties: Review EIRs for legal adequacy; specifically Scripps Hospital
project and Bayfront EIRs
Work Type (ongoing, one time...):
One time
Date Originally Hired:
November 16, 1990
Contract term (renewal dates):
As needed
Time remaining on Contract:
NtA
Hourly rate or payment schedule:
$15,000
$9,970.64
Amount Paid FY 1990-91:
Amount anticipated for FY 1991-92: $15,000
FY 1991-92 budget for Consultant: $15,000
FY 1992-93 and beyond expectations for use:
Not known at Uris time
FY 1991
fY 1992
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: Nt A
o
$10,000
o
$15,000
Attach pertinent Information
Contract
Agenda Statement when Hired Consultant
(C:\WP51\AClENCY\REMY. TXTJ
/&
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X
Contractual Service
Consultant Name:
Company Name:
Address:
Rick Ryals
Ryals & Associates, Inc. [Real Property Consultant]
2103 E1 Camino Real, Suite 201, Oceanside, CA 92054
Vendor Number:
Area of Expertise:
92201
Property Acquisition
City Staff with same or similar expertise:
Community Department
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? 1) Insufficient staff resources
2) Special consultant expertise
Department(s) work for: Community DevelopmentlEngineering Department
Duties: To conduct property acquisition
Work Type (ongoing, one time...):
Ongoing (as needed)
Date Originally Hired:
September 1990
Contract term (renewal dates):
Ongoing
Time remaining on Contract:
Hourly rate or payment schedule:
$50/hour, or per task
Amount Paid FY 1990-91:
$2,776
Amount anticipated for FY 1991-92: $3,000
FY 1991-92 budget for Consultant: $3,124
FY 1992-93 and beyond expectations for use:
As needed, depending on need for
acquisition
FY 1991
FY 1992
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other: CDBG
o
$189
$2,687
o
$1,811
$1,313
Attach pertinent information
Contract
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. . (C:\WP51\AQEt4CY\RYALS-2.TXT)
/7
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X
Contractual Service
Consultant Name:
Company Name:
Address:
Marcia Sculley
Sheppard, Mullin, Richter & Hampton
4695 MacArthur Court, Newport Beach, CA 92660
Vendor Number:
Area of Expertise:
85315
Legal expertise in Redevelopment contracts
City Staff with same or similar expertise:
City Attorney (Bruce Boogaard)
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? While certain staff has expertise required to prepare special
contracts and documents such as DDAs, plan amendments, and
such, staff does not have the necessary time to devote to all
Redevelopment projects
Department(s) work for: Community Development
Duties: Prepare contracts and agreements upon request
Work Type (ongoing, one time...):
Ongoing (limited to preparation/review of specific
documents, especially for Auto Park and Scripps
Hospital projects)
Date Originally Hired:
February 1990
Contract term (renewal dates):
Renewable
Time remaining on Contract:
Indefinite
Hourly rate or payment schedule:
$ 155/hour
Amount Paid FY 1990-91:
$33,434.88
Amount anticipated for FY 1991-92: $30,000
FY 1991-92 budget for Consultant: $30,000
FY 1992-93 and beyond expectations for use:
$25,000
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount: .
Other: Block Grant (funds carried forward)
FY 1991
FY 1992
o
$27,000
$4,964.39
o
$30,000
o
Attach pertinent information
Contract
Alenda Statement when Hired Consultant
/f
IC:\WP51\AGENCY\8CULLEY .TXT)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X
Contractual Service
Consultant Name:
Company Name:
Address:
Vendor Number:
Area of Expertise:
Torstan Kruger, Stan Reynolds
TorStan Environmental Sciences
160 Chesterfield, Suite 3, Cardiff, CA 92007
88421
Hazardous Materials
City Staff with same or similar expertise: None
Why hire consultant rather than using existing staff or hiring staff with appropriate
expertise? N/ A
Department(s) work for:
Duties:
Community Development
Conduct $ite assessments for hazardous materials on properties that
the Agency is considering purchasing, advise Agency on issues
related to hazardous materials use or storage (e.g., Appropriate
Technologies IT), and advise the Agency regarding required
hazardous materials removal from properties
Work Type (ongoing, one time...):
Date Originally Hired:
Ongoing
February 5, 1991
2 years (end February 5, 1993)
Contract term (renewal dates):
Time remaining on Contract:
1.5 years
Hourly rate or payment schedule:
Amount Paid FY 1990-91:
Principal: $115/hour; Associate: $75/hour
$58,231.60
Amount anticipated for FY 1991.92: $60,000
FY 1991-92 budget for Consultant: $60,000
FY 1992-93 and beyond expectations for use:
It is anticipated that an RFP for
hazardous materials consultants
would be issued in early 1993
FY 1991
FY 1992
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other:
o
$30,000
o
$30,000
Attach pertinent Information
Contract
AJenda Statement when Hired Consultant
I
11
(C:\WP5 1\AQENCY\TORSTAN.TXT]
CONSULTANT CONTRACTS
ENGINEERING
dO
jl
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
Company Name:
Address:
ADS Services, Inc.
ADS Services, Inc.
5900 Complex Street, Suite 603
San Diego, CA 92123
Vendor Number:
62274
Project:
Installation of sewage flow meters
Area of Expertise: Sewer flow monitoring, equipment supply and installation
City Staff with same or similar expertise: None
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Manufacturer of
equipment is best qualified to do the installation, calibration, and training.
Department(s) work for: Public WorkslEngineering
Duties: Installation of sewage flow meters
Work type: (ongoing, one time)
One time
Date originally hired:
August 7, 1990
Contract term (renewal dates):
N/A
Time remaining on contract:
N/A
Hourly rate or payment schedule:
$140,873
$71,300
Amount paid FY 1990/91:
Amount anticipated for FY 1991/92: $69,573
FY 1991/92 budget for consultant: 0 ($69,573 in existing P.O.)
FY 1992/93 and beyond expectations for use: None
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Sewer Income fund
Attach pertinent information
Contract
Agenda statement when hired consultant
EMC:SB:CONSUL T/cOUNCIL/31
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.-,,-~_-,~ ~~,-,-_?-~:~ ~-_ll'...,.~l!l.!'.:;~ .,_, ~''';.~!.,;;.~,~,.,...;_,
~---~~~';~~??t~~~.~
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
Company Name:
Address:
BSI Consultants
BSI Consultants
16880 West Bernardo Drive
San Diego, CA 92127
Vendor Number:
60771
Project:
Area of Expertise: Civil Engineering - plan and map checking and construction inspection services.
City Staff with same or simlar expertise: Engineering-subdivision section
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: The workload for plan
checldng varies widely depending on real estate market conditions, the economy, etc. It would not be cost effective
to hire permanent staff to handle peak workloads.
Department(s) work for: Public WorkslEngineering
Duties: Review of subdivision grading an~ improvements plans and check final maps for compliance with City
standards and requirements.
Work type: (ongoing, one time)
Ongoing on was neededw basis
Date originally hired:
August 13, 1986
Contract term (renewal dates):
Indeterminate
Time remaining on contract:
N/A
Hourty rate or payment schedule:
Project Manager $95/hr; Sr. Plan Check Engineer $85/hr; Clerical $18/hr
Amount-paid FY 1990/91:
$14,047
Amount anticipated for FY 1991/92: As needed, do not anticipate high need.
FY 1991/92 budget for consultant: From developer deposits
FY 1992193 and beyonclexpectations for use:
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer Deposit
.14,047
As needed
Attach pertinent information
Contract
Agenda statement when hired consultant
EAF:SB:CONSUL TICOUNCIU19
d~
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
Company Name:
Address:
Mac Brown
Brown & Harper
12770 High Bluff Drive
San Diego, CA 92138
Vendor Number: 66743
Area of Expertise: Bond Counsel
Project:
Otay lakes Road Phase I, AD 88-1
City Staff with same or simlar expertise: None.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Staff does not have the
expertise. Mac Brown is considered an expert in his field and is used extensively by agencies throughout southern
California. Work load is highly variable and, at times, would not support full-time staff.
DepartmentCs) work for: Public Works/Engineering
Duties: Provide legal counsel for the proceedings and prepare all legal documents required in the proceedings.
Work type: (ongoing. one time)
For one project
Date originally hired:
January 12, 1988
Contract term (renewal dates):
No term
Time remaining on contract:
O-project completed
Hourly rate or payment schedule:
1 % of the 1 st $2,000.000
1/2% from $2,000,001 to $5.000,000
1/4 % on balance thereof
Amount paid FY 1990/91:
$0
Amount anticipated for FY 1 ~91/92: $41 ,000
FY 1991/92 budget for consultant: o--From developer deposits and bond proceeds.
FY 1992193 and beyond expectations for use: N/A
FY 90/91
FY 91/92
funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: From bond sale proceeds
o
$41 ,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T ICOUNCIU13
c23
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
CompMY Name:
Addre..:
Mac Brown
Brown &. Harper
12770 High Bluff Drive
San Diego, CA 92138
Vendor Number:
66743
Project:
Eastlake II &. III Assessment District (Greens
Assessment District 90-3; Telegraph Canyon Road
Phase II-Assessment District 91-1)
Area of Expertise: Bond Counsel
City Staff with same or similar expertise: None.
Why hire consultant rather 1I1an using existing staff of hiring staff with appropriate expertise: Staff does not have the
expertise. Mac Brown is considered an expert in his field and is used extensively by agencies throughout southern
California. Work load is highly variable and, at times, would not support full-time staff.
Department(s) work for: Public WorkslEngineering
Duties: Provide legal counseHor the proceedings and prepare all legal documents required in the proceedings.
Work type: (ongoing, one time)
For a maximum of seven districts within Eastlake II and III.
Date originally hired:
May 22, 1990
Contract term (renewal dates):
December 31, 1999
Time remaining on contract:
8 years
Hourly me or payment schedule:
Based on bonds for each district: $125/hr not to exceed $3,500 for financing
plan; 1 % of the 15t $1,500,000; -112% from $1,500,001 to $5,000,000;
114% from $5,000,001 to $10,000,000; 1/8% on balance thereof
Amount paid FY 1990/91:
$0
,
Amount ..,ticipated for FY 1991/92: .'00,000
FY 1991/92 budget for consu1tant: NIA
FY 1992193 ..,d beyond expectations for use: $50,000/year for five years
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
01l\er: $3,500 from developer deposit 0
and balance 1I\ereof from bond sale proceeds
$100,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T/cOUNCIU18
dt/
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Mac Brown
Brown & Harper
12770 High Bluff Drive
San Diego, CA 92138
Vendor Number:
66743
Project:
Otay Valley Road Assessment District 90-2
Otay Rio Business Park Assessment District 89-3
Area of Expertise: Bond Counsel
City Staff with ome or similar expertise: None.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Staff does not have the
expertise. Mac Brown is considered an expert in his field and is used extensively by agencies throughout southern
California. Workload is highly variable and would not support full-time staff.
Department(s) work for: Public Works/Engineering
Duties: Provide legal counsel for the proceedings and prepare all legal documents required in the proceedings.
Work type: (ongoing, one time)
One time: specific Assessment Districts connected with Otay Valley Road
Date originally hired:
May 22, 1990
Contract term (renewal dates):
No term
Time remaining on contract:
Estimated at two years
Hourty rate or payment schedule:
$125/hr not to exceed $3,500 for financing plan; based on assessment: 1 %
of the 1st $1,500,000; 1/2% from $1,500,001 to $5,000,000; 1/4% from
$5,000,001 to $10,000,000; 1/8% on balance thereof based on bond sale.
Amount paid FY 1990/91:
$0
Amount anticipated for FY 1991/92: $86,000
FY 1991/92 budget for consultant: $6,750 plus developer deposit and bond proceeds
FY 1992/93 and beyond expectations for use: $17,500 from developer deposit and bond proceeds.
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer deposit
Bond proceeds
Attach pertinent information
Contract ,
Agenda statement when hired consultant
o
o
o
$6,750
$6,750
$72,500
DDS:SB:CONSUL TICOUNCIUSO
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
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Consultant Name:
Company Name:
Address:
Mac Brown
Brown .. Harper
12770 High Bluff Drive
San Diego, CA 92138
Vendor Number:
66743
Project:
Salt Creek I Assessment District 90-1
Are. of Expertise: Bond Counsel
City Staff with s.me 01' almlar expertise: None.
Why hire consultant.......r tit... using existing staff of hiring staff with .ppropriate expertise: Staff does not have the
expertise. Mac Brown is considered an expert in his field and is used extensively by agencies throughout southern
California. Work load is highly variable and, at times, would not support full-time staff.
Dep.rtmentCs) work for: Public Works/Engineering
Duties: Provide legal counsel for the .proceedings and prepare all legal documents required in the proceedings.
Work type: (ongoing, one time)
For one project
Date origin.lly hired:
April 1991
Contr.ct tarm (renewal d.tes):
January 1992
Time rem.ining on contr.ct:
6 months
Hourly rate or p.yment schedule:
Based on bonds for each district: $125/hr not to exceed $3,500 for financing
plan; 1% of the 1st $1,500,000; '112% from $1,500,001 to $5,000,000;
1/4% from $5,000,001 to $10,000,000
Amount p.id FY 1990/91:
$0
Amount ....ticip.ted for FY 1991/92: $36,000
FY 1991/92 budget for consultant: o-From developer deposits and bond proceeds.
FY 1992/93 end beyond expectations for use: N/A
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: From bond proceeds and a portion
from developer deposit. Said deposit
may be reimbursed from bond proceeds.
o
$36,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T/cOUNCIU49
~i,
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
j/
Consultant Name:
Company Name:
Address:
Frank Dudek
Dudek & Associates, Inc.
605 Third Street
Encinitas, CA 92024
Vendor Number:
86892
Project:
Wastewater Treatment, Disposal, and/or Reclamation
Feasibility Study
Area of Expertise: EngineeringlEnvironmental Consulting
City Staff with same or similar expertise: Sewers Section
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Consultant has more
experience in planning for wastewater treatment, disposal and reclamation facilities. The City does not currently have
these types of facilities.
Department(s) work for: Public Works/Engineering
Duties: Preparation of Wastewater Treatment, disposal, and/or reclamation feasibility study
Work type: (ongoing, one time)
One time
Date originally hired:
September 12, 1989
Contract term (renewal dates):
N/A
Time remaining on contract:
N/A
Hourly rate or payment schedule:
.150,000
$123.00
Amount paid FY 1990/91:
Amount anticipated for FY 1991/92: $10,646.32
FY 1991/92 budget for consultant: 0 ($10,646.32 remaining in existing P.O.)
FY 1992/93 and beyond expectations for use:
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Trunk Sewer Capital Reserve
Attach pertinent infonnation
Contract
Agenda statement when hired consultant
EMC:SB:CONSUL T/COUNCIU36
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
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Consultant Name:
Company Name:
Addre..:
Jeff Olsen
Engineering Science, Inc.
9404 Genesee Avenue, Suite 140
La Jolla, CA 92037
Vendor Number:
69915
Project:
Public Works Facility Plan-Phase II
Area of Expertise: General engineering consultant
City Staff with same or simlar expertise: Sewers and Advanced Planning
----
Why hire consultant I'IIther than using existing staff of hiring staff with appropriate expertise: The study requires
experience in various civil engineering specialties and current staff doesn't have experience in all of them. It would
be hard to find someone who can duplicate the consultant's expertise.
Department(s) work for: Public WorkslEngineering
Duties: Preparation of Public Works Facility Plan-Phase II
Work type: (ongoing. one time)
One time
Date originally hired:
May 16, 1989
Contract term (renewal dates):
N/A
nme remaining on contract:
N/A
Hourly rate or payment schedule:
.102,700 + $2,000 (1st amendment)
Amount paid FY 1990/91:
$17,256.80
Amount anticipated for FY 1991/92: $10,490.70
FY 1991/92 budget for consultant: .10,490.70 in existing P.O.
FY 1992/93 and beyond expectations for use: N/A
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Trunk sewer capital reserve
Attach pertinentinf~tion
Contract
Agenda statement when hired consultant
EMC:SB:CONSUL T/COUNCILI32
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
P'of...~aI Consultant X Contractual Service
Consult.,t Name:
Company Name:
Address:
William Harshman
23341 Wilkes Road
Valley Center, CA 92082
Vendor Number:
54412
Project:
Area of Expertise: Sewer planning (former City Senior Civil Engineer)
City Staff with same or slmlar expertise: Sewers Section
Why hire consultant ra1her than using existing staff of hiring staff with appropriate expertise: Due to his long
experience (33 years), as an employee of the City with interagency sewer matters as one of his primary duties. He
has specialized knowledge valuable to the City. Mr. Harshman basically functions as a part-time employee to
supplement City staff.
Department(s) work for: Public WorkslEngineering
Duties: Planning and review assistance to City staff of Metropolitan Sewerage System and City sewer matters.
Work type: (ongoing, one time)
Ongoing
Date originally hired:
August 1985
Contract term (renewal dates):
13 months (7/1/91-7/31/92)
Time remaining on contract:
12 months through July 31, 1992
Hourly rete or payment schedule:
$40.00/hr
Amount paid FY 1990/91:
$18,000
Amount .uicipated for FY 1991/92: $20,000
FY 1991/92 budget for consultant: $20,000
FY 1992/93 .,d beyond expectations for use: $20,000/year
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Trunk sewer capital reserve
$18,000
$20,000
Attach pertinent information
Contract
Agenda statement when hired consultant
EMC:SB:CONSUL T /COUNCIU33
$
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
JHK & Associates
JHK & Associates
8989 Rio San Diego Drive, Suite 335
San Diego, CA 92108
Vendor Number:
62333
Project:
Traffic Computer System Implementation
Area of Expertise: Traffic Design and planning
City Staff with same or similar expertise: Task required specialized knowledge and application of patented computer
programs not available to staff.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Work to be performed
required development and application of a computerized traffic signal system program.
Department(s) work for: Public WorkslEngineering
Duties:
Work type: (ongoing, one time)
One time
Date originally hired:
September 20, 1988
Contract term (renewal dates):
1 5 months from notice to proceed
Time remaining on contract:
None
Hourly rate or payment schedule:
Not to exceed $363,637
Amount paid FY 1990/91:
$60,470
Amount anticipated for FY 1991/92: None
FY 1991/92 budget for consultant: None
FY 1992/93 and beyond expectations for use: None
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Traffic Signal Fund 10%
Federal Funds 90%
FY 90/91
FY 91/92
$6,047
$54,423
Attach pertinent information
Contract
Agenda statement when hired consultant
ZAO:SB:CONSUL T/cOUNCIU38
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
Company Name:
Address:
JHK &. Associates
JHK &. Associates
8989 Rio San Diego Drive, Suite 335
San Diego, CA 92108
Vendor Number:
62333
Project:
Traffic Study for realignment of Woodlawn Avenue
from wEw Street to wHw Street as part of the Circulation
system for the General Plan update.
Area of Expertise: Traffic Design and planning
City Staff with same or similar expertise: Ves
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: The work requires a
large amount of concentrated staff time over a short period of time. After this project is completed, the work load
can be handled by existing staff.
Department(s) work for: Public Works/Engineering
Duties: Prepare alignment study for Woodlawn Avenue fromwEw Street to wHw Street.
Work type: (ongoing, one time)
One time
Date originally hired:
November 1, 1988
Contract term (renewal dates):
30 days
Time remaining on contract:
Consultant has completed draft work. Because this is a low priority project,
Itaff did not complete review until this fiscal year because of other higher
priority tasks.
Hourly rate or payment schedule:
L.S. $6,250
Amount paid FY 1990/91:
o
Amount anticipated for FY 1991/92: $2,400 carried over from last fiscal year
fY 1991/92 budget for consultant: 0
FY 1992/93 end beyond expectations for use: 0
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Transportation DIF
621-621o-EOOO2
Attach pertinent information
Contract
Agenda statement when hired consultant
o
$2,400
ZAO:SB:CONSUL T /COUNCIU40
$1
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Neme:
Company Name:
Address:
Carl Kadie
Kadie-Jensen
7801 Mission Center court
San Diego, CA 92108
Vendor Number:
55613
Project:
Eastlake II & III Assessment District (Greens
Assessment District 90-3; Telegraph Canyon Road
Phase II-Assessment District 91-1)
Area of Expertise: Financial Consultant
City Staff with same or similar expertise: None.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: present staff does not
have expertise. Staff with appropriate expertise could be hired, however, the need for services is dependent on
developers utilizing public financing.
Department(s) work for: Public WorkslEngineering
Duties: Provide services for financial planning and for the sale of each bond issue.
Work type: (ongoing. one time)
For a maximum of seven districts within Eastlake II and III.
Date originally hired:
May 22, 1990
Contract term (renewal dates):
December 31, 1999
Time remaining on contract:
8 years
Hourly rate or payment schedule:
$125/hr not to exceed $7,500 for financing plan; $27,000/district; $12,500
max/district for out of pocket; $1},500 max/district for appraisal + CPI
adjustment.
Amount paid FY 1990/91:
$4,375 for appraisal service
. Amount Mticipated for FY 1991/92: $110,000
FY 1991/92 budget for consultant: Q--From developer deposits and bond proceeds.
FY 1992/93 Md beyond expectations for use: $57,000 for five years
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer deposit for a
portion which is reimbursed
from proceeds of bond sale.
Balance is paid from proceeds
of bond sale.
FY 90/91
FY 91/92
$4,375
$110,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUl T/cOUNCIU17
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
Company Name:
Address:
Carl Kadie
Kadie-Jensen
7801 Mission Center Court
San Diego, CA 92108
Vendor Number:
55613
Project:
Salt Creek Assessment District 90-1
Area of Expertise: Rnancial Consultant
City Staff with same or similar expertise: None.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: present staff does not
have expertise. Staff with appropriate expertise could be hired, however, the need for services is dependent on
developers utilizing public financing.
Department(s) work for: Public WorkslEngineering
Duties: Provide services for financial planning and for the sale of each bond issue.
Work type: (ongoing. one time)
For one project
Date originally hired:
April 1991
Contract term (renewal dates):
No term
Time remaining on contract:
Estimated at 6 months
Hourly rate or payment schedule:
$130thr not to exceed $3.500 for financing plan; upon bond sale $30,000, not
to exceed $12,500 out of pocket; and $17. 500/appraisal
Amount paid FY 1990/91:
o
Amount anticipated for FY 1991/92: $60,000
FY 1991/92 budget for consultant: o-From developer deposits and bond proceeds.
FY 1992/93 and beyond expectations for use:
FY 90/91
FY91/92 .
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer deposit for a portion which is
reimbursed from proceeds of bond sale.
Balance is paid from proceeds of bond sale.
$60,000
Attach pertinent information
Contract
Agenda statement when hired consultant
Dos:SB:CONSUL T/COUNCILJ53
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Carl Kadie
Kadie-Jensen
7801 Mission Center court
San Diego, CA 92108
Vendor Number:
55613
Project:
Otay Valley Road Assessment District 90-2
Otay Rio Business Park Assessment District 89-3
Area of Expertise: Financial Consultant
City Staff with same or similar expertise: None.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: present staff does not
have expertise. Staff with appropriate expertise could be hired, however, the need for services is dependent on
developers utilizing public financing with times when more work than one person could handle and other times when
no work would exist.
Department(s) work for: Public Works/Engineering
Duties: Provide services for financial planning and for the sale of each bond issue.
Work type: (ongoing, one time)
One time: specific Assessment Districts connected with Otay Valley Road
Date originally hired:
May 22, 1990
Contract term (renewal dates):
March 1992
Time remaining on contract:
8 months
Hourly rate or payment schedule:
$125/hr not to exceed $24,500 for financing plan; + $27,000 per district
upon bond sale; not to exceed $12,500/district out of pocket; and not to
exceed $17, 500/appraisal
Amount paid FY 1990/91:
$4,375 for appraisal
Amount anticipated for FY 1991/92: $120,625
FY 1991/92 budget for consultant: $36,625 plus developer deposit and bond proceeds
FY 1992/93 and beyond expectation. for use: $60,500
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer Deposit
Bond proceeds
$4,375
o
o
$36,625
$47,000
$37,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL TlCOUNCILI51
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
Compeny Name:
Address:
Carl Kadie
Kadie-Jensen
7801 Mission Center court
San Diego, CA 92108
Vendor Number: 55613
Area of Expertise: Financial Consultant
Project:
Otay Lakes Road Phase I, AD 88-1
City Staff with same or similar expertise: None.
Why hire consultent rather than using existing staff of hiring staff with appropriate expertise: present staff does not
have expertise. Staff with appropriate expertise could be hired, however, the need for services is dependent on
developers utilizing public financing.
Department(s) work for: Public Works/Engineering
Duties: Provide services for financial planning and for the sale of each bond issue.
Work type: (ongoing, one time)
For one project
D8te originally hired:
January 12, 1988
Contract term (renewal dates):
Through completion of bond sale
Tune remaining on contract:
O-project completed
Hourly rate or payment schedule:
$100/hr not to exceed $3,000 + $26,000 contingent on bond sale + not to
exceed $3,500 out of pocket + cPt adjustment
Amount paid FY 1990/91:
$0
Amount anticipated for FY 1991/92: $36,000
FY 1991192 budget for consultant: o-From developer deposits and bond proceeds.
FY1992/93 and beyond expectations for use: N/A
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Bond sale
Developer deposit for a portion
which is reimbursed from proceeds
of bond sale. Balance il paid from
proceeds of bond sale.
$36,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T /COUNCIU12
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Charles Bras
Leedshill-Herkenhoff, Inc.
10225 Barnes Canyon Road, Suite A-210
San Diego, CA 92121
Vendor Number:
66920
Project:
Project study report for 1-805/East -H- Street
interchange improvements
Area of Expertise: Civil engineering
City Staff with same or similar expertise: Umited
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: The work requires a
large amount of concentrated staff time over a short period of time. After this project is completed, the work load
can be handled by existing staff.
Department(s) work for: Public Works/Engineering
Duties: .
Work type: (ongoing, one time)
One time
Date originally hired:
September 19, 1989
Contract term (renewal dates):
Until completion of project
Tune remaining on contract:
Hourty rate or payment schedule:
Not to exceed $45,237
Amount paid FY 1990/91:
$27,803
Amount anticipated for FY 1991/92: $922
FY 1991/92 budget for consultant: $922
FY 1992/93 end beyond expectations for use: No
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Transportation DIF
$27,803
$922 .
Attach pertinent information
Contract
Agenda statement when hired consultant
ZAO:SB:CONSUL T/COUNCIU47
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
/
Consultant Name:
Company Name:
Addre..:
David Keltner
Muni Financial Services
42217 Rio Nedo #A203
Temecula, CA 92390
Vendor Number:
94371
Project:
Salt Creek I Assessment District 90-1
Area of Expertise: Assessment Engineering
City Staff with same or similar expertise: None
Why hire consultant rllther than using existing staff of hiring staff with appropriate expertise: Present staff does not
have expertise. Staff with appropriate expertise could be hired however the need for services is dependent on
developers wanting to use public financing.
Department(s) work for: Public WorkslEngineering
Duties: Perform assessment engineering and related services to assist in the preparation of an overall feasibility of
financing plan and perform assessment engineering functions.
Work type: (ongoing, one time)
For one project
Date originally hired:
April 1991
Contract term (renewal dates):
January 1992
Time remaining on contract:
6 months
Hourly rate or payment schedule:
Payable monthly based on % of work completed, $56,650
Amount paid FY 1990/91:
$2,200
Amount anticipated for FY 1991192: $54,000
FY 1991/92 budget for consultant: o--From developer deposits and bond proceeds.
FY 1992/93 and beyond expectations for use: N/A
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer Deposit and reimbursements
from bond proceeds
$2,200
$54,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T ICOUNCIL/52
31
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X 'Contractual Service _
Consultant Name:
Company Name:
Address:
Tom Meade
Municipal Finance Administration
7801 Mission Center Court #460
San Diego, CA 92108
Vendor Number:
86310
Project:
Otay Lakes Road, Phase I, AD 88-1; Otay Lakes
Road, AD 88-2; Transportation DIF Update; Telegraph
Canyon Drainage DIF
Area of Expertise: Project manager for special financing and assessment districts
City Staff with same or similar expertise:
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Present staff does not
have the expertise, the work load is highly variable and, at times, would not support fulHime staff.
Department(s) work for: Public WorkslEngineering
Duties: Project management for Assessment District 88-1 and 88-2, update of the Transportation DIF report and fee
and preparation of a drainage plan and fee for Telegraph Canyon Channel.
Work type: (ongoing. one time)
For four specific projects
Date originally hired:
September 26, 1989
Contract term (renewal dates):
Complete Task A by October 31, 1991
.
Time remaining on contract:
-
3 months
Hourly rate or payment schedule:
$901hr not to exceed $33,485
Amount paid FY 1990/91:
$1,778.50
Amount anticipated for FY 1991/92: $6,481.50
fY 1991/92 budget for consultant: NI A
FY 1992/93 and beyond expectations for use: N/A
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer Deposit- $1,788.50
-$3.260 reimbursed to developer from AD 88-1 bond proceeds
$6,481.50
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T/COUNCIU14
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Prof.ssional Consultant X Contractual Service
Consultant Name:
Company Name:
Address:
Tom Meade
Municipal Finance Administration
7801 Mission Center Court #460
San Diego, CA 92108
Vendor Number:
86310
Project:
Otay Valley Road Assessment District 90-2
Otay Rio Business Park Assessment District 89-3
Area of Expertise: Project manager for special financing and assessment districts
City Staff with same or simlar expertise: None.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Present staff does not
have the expertise. Staff could be added that would gain the necessary experience, however, the workload is highly
variable and at times would not support full-time staff.
Department(s) work for: Public Works/Engineering
Duties: Project management for Otay Valley Road Assessment District 90-2 and Otay Rio Business Park Assessment
District 89-3
Work type: (ongoing, one time)
One time: specific assessment districts connected with Otay Valley Road
Date originally hired:
May 22, 1990
Contract term (renewal dates):
No term
Time remaining on contract:
Estimated at 2 years
Hourly rate or payment schedule:
$95/hr not to exceed $13,500 for all financing plans, not to exceed $15,000
for AD 90-2, not to exceed $30,000 for AD 89-3 (2 phases)
Amount paid FY 1990/91:
$10,203
Amount anticipated for FY 1991/92: $19,722
FY 1991/92 budget for consultant: $826.75 plus developer depOSit
FY 1992/93 and beyond expectations for use: $15,000
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer Deposit
Bond proceeds
$5,923.25
$2,854.75
o
$826.75
.18,895.25
o
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T /COUNCIL/57
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Tom Meade
Municipal Finance Administration
7801 Mission Center Court #460
San Diego, CA 92108
Vendor Number:
86310
Project:
Project management services to update the
Transportation Phasing Plan for the eastern territories
Area of Expertise: Project management services in Public Financing
City Staff with same or simlar expertise: None
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Project requires special
knowledge of transportation financing. When the project is completed, maintenance of the program can be handled
by existing staff.
Department(s) work for: Public WorkslEngineering
Duties:
Work type: (ongoing, one time)
One time
Date originally hired:
April 3, 1990
Contract term (renewal dates):
Was renewed until January 15, 1991
Time remaining on contract:
None
Hourly rllte or payment schedule:
$95/hr not to exceed $9,500
Amount paid FY 1990/91:
$4,236
Amount anticipated for FY 1991/92: None
FY 1991/92 budget for consultant: None
FY 1992/93 and beyond expectations for use: None
FY 90/91
FY 91/92'
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Transportation DIF
621-621o-5201-ED005
Attach pertinent information
Contract
Agenda statement when hired consultant
$4,236
o
ZAO:SB:CONSUL T /COUNClU45
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
Company Name:
Address:
Tom Meade
Municipal Finance Administration
7801 Mission Center Court 1460
San Diego, CA 92108
Vendor Number:
86310
Project:
Eastlake II & III Assessment District (Greens
Assessment District 90-3; Telegraph Canyon Road
Phase II-Assessment District 91-1)
Area of Expertise: Project manager for special financing and assessment districts
City Staff with lame or slmBar expertise: None
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Present staff does not
have the expertise. Work load is highly variable and, at times, would not support full-time staff.
Department(s) work for: Public Works/Engineering
Duties: Project management for Assessment Districts for Eastlake II and III to date that includes Assessment District
90-3 and 91-1.
Work type: (ongoing, one time)
For a maximum of seven districts within Eastlake II and III.
Date originally hired:
May 22, 1990
Contract term (renewal dates):
December 31, 1999
Time remaining on contract:
8 years
Hourly rate or payment schedule:
$95/hr not to exceed $17,500/district
$95/hr not to exceed $10,000 for financing plan and CPI adjustment
Amount paid FY 1990/91:
$22,771.50
Amount anticipated for FY 1991/92: $22,000
FY 1991/92 budget for consultant: O-From developer deposits and bond proceeds.
FY 1992/93 and beyond expectations for use: $17,500/year for five years
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer deposit which is
reimbursed from bond sale proceeds.
$22,722
$22,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T/COUNCILI1 5
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual SeNice _
Consultant Name:
Company Name:
Address:
Tom Meade
Municipal Finance Administration
7801 Mission Center Court #460
San Diego, CA 92108
Vendor Number:
86310
Project:
Salt Creek I Assessment District 90-1
Area of Expertise: Project manager for special financing and assessment districts
City Staff with same or similar expertise: None
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Present staff does not
have the expertise. Work load is highly variable and, at times, would not support fulHime staff.
Work type: (ongoing, one time)
For one project
Date originally hired:
June 1991
Contract term (renewal dates):
No term
Time remaining on contract:
Estimated at 6 months
Hourly rate or payment schedule:
.1oothr not to exceed $16,000
Amount paid FY 1990/91:
o
Amount enticipated for FY 1991/92: $16,000
FY 1991/92 budget for consultant: o-From developer deposits and bond proceeds.
FY 1992193 and beyond expectations for use:
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer deposits
Bond proceeds
$2,500
$13,500
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T ICOUNCIL/58
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Professionel Consultant X Contractual Service _
Consultant Name:
ComPMY Name:
Address:
Torsten Kruger
TorStan, Inc.
160 Chesterfield, Suite 3
Cardiff, CA. 92007
Vendor Number:
88421
Project:
Paint Pit Removal
Area of Expertise: Environmental sciences, ground and groundwater contamination, soil testing.
City Staff with same or simlar expertise: None.
Why hire consultant rather than using existing staff of hiring staff with eppropriate expertise: This is a one time only
project of major work efforts with very specialized knowledge requirements. This includes field sampling and
laboratory testing services for which the City has neither the equipment nor personnel with specialized knowledge.
The consultant also provides the total number of personnel required for all stages which varies greatly depending upon
the phase.
Department(s) work for: Public Works/Engineering
Duties: Project management from environmental aspects, liaison with State regulatory agencies, field sampling and
laboratory testing services, recommendations on and design of ground and groundwater cleanup processes and
techniques in connection with removal and cleanup of former paint disposal pit at the Corporation yard.
Work type (ongoing, one time):
Ongoing for duration of this one time project.
Date originally hired:
March 15, 1990
Contract term (renewal datesl:
Phases II and III - June 30, 1993, Phases IV (State mandated monitoring) -
1997.
Time remaining on contract:
Phases II and III - 2 years; Phase IV - 5 years
Hourly rate or payment schedule:
Per Schedule; from $25.00 per hour for clerical to $115.00 per hour for
Principal Scientist.
Amount paid FY 1990/91:
$193,367.56
Amount ...ticipated for FY 1991/92: $211,520
FY 1991/92 budget for consultant: $211,519
FY 1992/93 and beyond expectations for use: $24,000 per year for remaining four years of State mandated five year
groundwater monitoring period.
FY 90/91
FY 91/92
funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other:
$193,367.56
$211,519
Attach pertinent information
Contract
. Agenda statement when hired consultant
CLS:SB/CONSUL T/COUNCIU1
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service X
Consultant Name:
Company Name:
Address:
Torsten Kruger
TorStan, Inc.
160 Chesterfield, Suite 3
Cardiff, CA. 92007
Vendor Number:
88421
Project:
Prudential Groundwater Contamination
Area of Expertise: Environmental sciences, ground and groundwater contamination, soil testing.
City Staff with same or similar expertise: None.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: This is a one time only
project with very specialized knowledge requirements. This includes field sampling and laboratory testing services for
which the City has neither the equipment nor personnel with specialized knowledge. The consultant also provides the
coordination with the State regulatory agencies that are monitoring both this problem and the connected project of
removing the paint pit.
Department(s) work for: Public Works/Engineering
Duties: Project coordination from environmental aspects, liaison with State regulatory agencies, field sampling and
laboratory testing services as necessary. This contamination affects our Cleanup of former paint disposal pit at the
Corporation yard.
Work type (ongoing, one time): Ongoing for duration of this one time project.
Date originally hired: March 15, 1990 In connection with Paint Pit Removal.
Contract term (renewal dates): Until paint pit is cleaned up (1997) or the Prudential contamination no longer
affects our site, whichever comes first.
Tune remaining on contract: Indefinite, based on not to exceed expenditure of maximum of $5,000.
Hourly rete or payment schedule: Per Schedule; from $25.00 per hour for clerical to $115.00 per hour for
Principal Scientist.
Amount paid FY 1990/91: $30,511.78
Amount anticipated for FY1991/92: $2,488.72
FY 1991/92 budget for consultant: $2,488.22
FY 1992/93 and beyond expectations for use:Any remainder of the $2,488.22 currently budgeted, but not used this
fiscal year.
FY90/91
FY91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other:
$30,511.78
$2,488.22
Attach pertinent information
Contract
Agenda statement when hired consultant
CLS:SBICONSUL T/COUNClue
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Iv
y
Consultent Name:
Company Name:
Address:
John C. Tsiknas
15644 Caldas de Reyes
San Diego, CA 92128
Vendor Number:
61320
Project:
Project manager for system implementation
services for traffic signal master control
Area of Expertise: Traffic Signal System Design
City Staff with same or simDar expertise: Staff has a limited experience in traffic signal timing.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: John Tsiknas has more
than 20 years experience in traffic signal design and timing with the City of San Diego. When his signal management
and timing services are completed, the signal timing function can be handled by existing staff.
Department(s) work for: Public WorkslEngineering
Duties:
Work type: .ongoing. one time)
Ongoing
Date originally hired:
February 1987
Contract term .renewal dates):
Renewed on February 26, 1991
Time remaining on contract:
Contract until December 1992
Hourly rate or payment schedule:
$80thr
Amount paid FY 1990/91:
$2,792.50
Amount anticipated for FY 1991/92: $10,000 carried over from last fiscal year
fY 1991/92 budget for consultant: .10,000
fY 1992/93 and beyond expectations for use: $5,000
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Traffic Signal Fund
600-6005- TS 19
$2,793
$10,000
Attach pertinent information
Contract
Agenda statement when hired consultant
ZAO:SB:CONSUL T ICOUNCIU41
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Unknown
Not yet contracted
Vendor Number:
Area of Expertise: Sewer, legal, financial
Project: Metro Sewer Upgrade
City Staff with same or similar expertise: None with level of expertise needed.
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: The City Attorney is
overloaded with work and the Director of Public Works will be involved and spend a lot of time on process. The
decision to stay with Metro could mean $150 million to Chura Vista. We need all the expertise we can get.
Department(s) work for: Public Works/Engineering
Duties:
Work type: (ongoing, one time)
Advisory
Date originally hired:
N/A (Proposed Summer/Fall 1991
Contract term (renewal dates):
1 year with possible extension
Time remaining on contract:
Hourly rate or payment schedule:
Amount paid FY 1990/91:
Amount anticipated for FY 1991/92:
FY 1991/92 budget for consultant:
FY 1992/93 and beyond expectations for use:
FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Sewer
$100,000
Attach pertinent information
Contract
Agenda statement when hired consultant
JPL:SB:CONSUL T/COUNCIL/l0
~
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name:
Company Name:
Address:
Willdan Associates
Willdan Associates
6363 Greenwich Drive, Suite 250
San Diego, CA 92122-3939
~
Vendor Number:
55602
Project:
Eastlake I Assessment District 85-2 and 86-1
Reapportionment
Area of Expertise: Assessment Engineering
City Staff with same or similar expertise: Director of Public Works
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Willdan has all
information computerized. The present staff handling this work is only one person and did not have the expertise to
take over this project. Work load is highly ~ariable and, at times, would not support full-time staff.
Department(s) work for: Public Works/Engineering
Duties: Reapportion assessments and prepare tape to go to County.
Work type: (ongoing, one time)
On going (once per year)
Date originally hired:
April 1989
Contract term (renewal dates):
September 1, 1994
Time remaining on contract:
3 years
Hourly rate or payment schedule:
Minimum $1,000 or $1.50/p~rcel on tape and CPI adjustment and $20/parcel
for reapportionment.
Amount paid FY 1990/91:
$6,966
Amount anticipated for FY 1991/92: $8,000
FY 1991/92 budget for consultant: O--From developer deposits.
FY 1992/93 and beyond expectations for use: $8,000-$10,000 estimated per year
FY 90/91
FY 91/92 .
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developers deposit required prior to
final maps recording and for AD 90-3 the
$1.50/parcel is paid from the AD fund
$6,966
$8,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T/COUNCIU61
'17
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Willdan Associates
Willdan Associates
6363 Greenwich Drive '250
San Diego, CA 92122
Vendor Number:
Area of Expertise:
55602 Project:
Assessment Engineering
Otay Lakes Road, Phase I AD 88-1
City Staff with same or simler expertise: None
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Present staff does not
have expertise. Staff with appropriate expertise could be hired, however, the need for services is dependent on
developers wanting to use public financing.
Department(l) work for: Public WorkslEngineering
Duties: Perform assessment engineering and related services to assist in the preparation of an overall feasibility of
financing plan and perform assessment engineering functions.
Work type: (ongoing, one time)
For one project
Date originally hired:
'-22-88
Contract term (renewal dates):
Until termination of agreement or until project completion.
Time remaining on contract:
o-Project completed.
Hourly rate or payment schedule:
$55,000 + $3,000 for out of pocket + CPI adjustment
Amount paid FY 1990/91:
$259,000
Amount anticipated for FY 1991/92: $6,200
FY 1991192 budget for consultant: o-From developer deposits and bond proceeds.
FY 1992193 and beyond expectations for use: N/A
.FY 90/91
FY 91/92
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer Deposit-
.Reimbursed to developer from A.D. bond proceeds
$259,000
$6,200
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSULT/COUNCIU11
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----~~
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address:
Willdan Associates
Willdan Associates
6363 Greenwich Drive #250
San Diego. CA 92122
Vendor Number:
55602
Project:
Eastlake II & III Assessment District (Greens
Assessment District 90-3; Telegraph Canyon Road
Phase II-Assessment District 91-1)
Area of Expertise: Assessment Engineering
City Staff with same or similar expertise: None
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Present staff does not
have expertise. Staff with appropriate expertise could be hired. however. the need for services is dependent on
developers wanting to use public financing.
Department(s) work for: Public Works/Engineering
Duties: Perform assessment engineering and related services to assist in the preparation of an overall feasibility of
financing plan and perform assessment engineering functions.
Work type: (ongoing. one time)
For a maximum of seven districts within Eastlake II and III.
Date originally hired:
May 22. 1990
Contract term (renewal dates):
December 31, 1999
Time remaining on contract:
8 years
Hourly rate or payment schedule:
Paid monthly on basis of work completed. $58,000 for finance plan;
$52.000/district except 90-3 at $70,000 + CPI adjustment.
Amount paid FY 1990/91:
$76.130.85
Amount anticipated for FY 1991/92: .103,000
FY 1991/92 budget for consultant: O--From developer deposits and bond proceeds.
FY 1992/93 and beyond expectations for use: $52.000/year for 5 years
FY 90/91
FY 91/92
Funding lource for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer deposit which all but $58,000
is to be reimbursed from bond proceeds.
$16.131
$103.000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:S8:CONSUL T/COUNCIU18
l/1
v
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Profession" Consultllnt X Contractual Service _
Consultant Name:
Company Name:
Address:
Willdan Associates
Willdan Associates
6363 Greenwich Drive, Suite 250
San Diego, CA 92122-3939
Vendor Number:
55602
Project:
East -H- Street Assessment District 8701
Reapportionment and Eastlake Greens
Assessment District 90-3 Reapportionment
Area of Expertise: Assessment Engineering
City Staff with same or similar expertise: Director of Public Works
Why hire consultant rather then using existing staff of hiring staff with appropriate expertise: Willdan has all
information computerized. The present staff handling this work is only one person and did not have the expertise to
take over this project. Work load is highly variable and, at times, would not support full-time staff.
DepartmentCs) work for: Public Works/Engineering
Duties: Reapportion assessments and prepare tape to go to County.
.t
Work type: (ongoing, one time)
On going (once per year)
Date originally hired:
June 1989
Contract term (renewal date.):
September 1, 1994
Time remaining on contract:
3 years
Hourly rate or payment schedule:
Minimum $1 ,000 or $32/parcel for reapportionment and $1 .50/parcel on tape
and CPI adjustment.
Amount paid FY 1990/91:
$40,103
Amount anticipated for FY 1991/92: $42,000
FY 1991/92 budget for consultant: o-From developer deposits.
FY 1992193 end beyond expectations for use: $42,000-$45,000 estimated per year
FY 90/91
FY 91/92
funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developers deposit required prior to
final maps recording and for AD 90-3 the
$1.50/parcel is paid from the AD fund
$40,103
$42,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUl T/cOUNCIU80
50
'J
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant Name:
Company Name:
Address: .
Willdan Associates
Willdan Associates
6363 Greenwich Drive, Suite 250
San Diego, CA 92122-3939
Vendor Number:
55602
Project:
Annual Report and tape for Open Space
District 20
Ar.. of Expertise: Assessment Engineering
City Staff with same or similar expertise: Associate engineers, senior civil engineers
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Willdan has all
information computerized. The present staff handling this work is only one person and did not have the time this year
to take over this project. Additionally, the area is undergoing rapid subdivision and it might be more appropriate to
take over when built out.
Department(s>> work for: Public Works/Engineering
Duties: Prepare annual report, reapportion, and prepare tape for County.
Work type: (ongoing. one time)
Ongoing (once per year)
Date originally hired:
May 1, 1990
Contract term (renewal dates):
September 1, 1994
Tune remeining on contract:
3 years
Hourly rate or payment schedule:
$7,500 and CPI adjustment
Amount paid FY 1990/91:
$7,500
Amount anticipated for FY 1991/92: $8,000
FY 1991/92 budget for consultant: $8,000
FY 1992/93 and beyond expectations for use: Expect to use until build out of district. Estimated $8,000 per year.
FY 90/91
FY 91/92 -
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Open Space Fund 570
$7,500
$8,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T/COUNCIL/56
~I
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
If
Consultant Name:
Company Name:
Addre..:
Willdan Associates
Willdan Associates
6363 Greenwich Drive, Suite 250
San Diego, CA 92122-3939
Vendor Number:
55602
Project:
Annual Report and tape for Eastlake
Maintenance District 1
Area of Expertise: Assessment Engineering
City Staff with same or simlar expertise: Associate engineers, senior civil engineers
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Willdan has all
information computerized. The present staff handling this work is only one person and did not have the time this year
to take over this project. Additionally, the ~rea is undergoing rapid subdivision and it might be more appropriate to
take over when built out.
Department(s) work for: Public WorkslEngineering
Duties: Prepare annual report, reapportion, and prepare tape for County.
Work type: (ongoing, one time)
Ongoing (once per year)
Date originally hired:
May 1, 1990
Contract term (renewal dates):
September 1, 1994
Time remaining on contract:
3 years
Hourly rate or payment schedule:
$6,085 and CPI adjustment
Amount paid FY 1990/91:
$S,OS5
Amount enticipated for FY 1991/92: $6,500
FY 1991/92 budget for consultant: $8,600
FY 1992/93 end beyond expectations for use: Expect to use until build out of district. Estimated $8,600 per year.
FY 90/91
FY 91/92 .
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Open Space Fund 585
$8,085
$8,600
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T /COUNCfL/55
~
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
ConsultMt Name:
Compeny Name:
Address:
Willdan Associates
Willdan Associates
6363 Greenwich Drive, Suite 250
San Diego, CA 92122-3939
Vendor Number:
65602
Project:
Otay Valley Road Assessment District 90-2
Otay Rio Business Assessment District 89-3
Area of Expertise: Assessment Engineering
City Staff with same or slmUar expertise: None
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: Present staff does not
have expertise. The work requires a large amount of concentrated staff time over a short period of time. After this
project is completed. the work load can be handled by existing staff.
Oepartrnent(s) work for: Public WorkslEngineering
Duties: Perform assessment engineering and related services to assist in the preparation of an overall feasibility of
financing plan and perform assessment engineering functions.
Work type: (ongoing, one time)
One time: specific assessment districts connected with Otay Valley Road
Date originally hired:
May 22, 1 990
Contract term (renewal dates):
Completion of project
Time remaining on contract:
Estimated at 2 years
Hourly rate or payment schedule:
Lump sum payable monthly based on % of work completed. $189,500
Amount paid FY 1990/91:
$79,735.60
Amount anticipated for FY 1991/92: $78,804.40
FY 1991/92 budget for consultant: $27,141.93 plus developer deposit and bond proceeds
FY 1992/93 and beyond expectations for use: $37,000
FY 90/91
FY 91/92
Funding source for contract:
. General Fund Amount:
Redevelopment Amount:
Other: Developer Deposit
Bond proceeds
$57,358.07
$22,377.53
o
$27,141.93
$41,662.47
.'0,000
Attach pertinent information
Contract
Agenda statement when hired consultant
DDS:SB:CONSUL T ICOUNCIL/59
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consuhant Name:
Company Name:
Address:
Willdan Associates
Willdan Associates
6363 Greenwich Drive #250
San Diego, CA 92122
Vendor Number:
55602
Project:
Area of Expertise: Civil Engineering
City Staff with same or similar expertise: Engineering-subdivision section
Why hire consultant rather than using existing staff of hiring staff with eppropriate expertise: The workload for plan
checking varies widely depending on real estate market conditions, the economy, etc. It would not be cost effective
to hire permanent staff to handle peak workloads.
Departmentls) work for: Public Works/Engineering
Duties: Review of subdivision grading and improvements plans and check final maps for compliance with City
standards and requirements.
Date originally hired:
August 20, 1986
Ongoing on was neededw basis
Work type: (ongoing, one time)
Contract term (renewal dates):
Indeterminate
Time remaining on contract:
N/A
Hourly rate or payment schedule:
Sr. Plan Check Engineer $72/HR; JR. Plan Check Engineer $62thr; Land
Surveyor $80thr
Amount paid FY 1990/91:
$10,785
Amount anticipated for FY 1991/92: As needed, do not anticipate high need.
FY 1991/92 budget for consultant: From developer deposits
FY 1992/93 and beyond expectations for use:
Funding source for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer Deposit
Attach pertinent information
Contract
Agenda statement when hired consultant
EAF:SB:CONSUL T ICOUNCIU20
FY 90/91
$10,785
~~
FY 91/92
As needed
r\
CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Profusion" Conlultant X Contractual Service _
Consultant Name:
Company Name:
Addresl:
Tom Bandy
Willdan Associates
6363 Greenwich Drive, Suite 250
San Diego, CA 92122-3939
~
Vendor Number:
55602
Project:
Telegraph Canyon Sewer Basin Plan
Area of Expertise: General civil engineering consulting
City Staff with same or limlar expertise: Sewers section
Why hire conlultant rather than uling existing Itaff of hiring staff with appropriate expertise: Consultant has better
flow metering capabilities than the City.
Department(s) work for: Public Works/Engineering
Duties: Preparation of an improvement and financing plan for the Telegraph Canyon Sewer Basin
Work type: (ongoing. one time)
One time
Date originally hired:
August 21. 1990
Contract term (renewal dates):
N/A
Time remaining on contract:
N/A
Hourly rate or payment Ichedule:
$58,450
$50.686.54
Amount paid FY 1990/91:
Amount anticipated for FY 1991/92: $1.163.46
FY 1991/92 budget for consultant: $0 ($1,163.46 in existing P.O.)
FY 1992193 and beyond expectationl for ule: Amendment to plan to include Salt Creek Basin flows, project will be
funded by developer.
FY 90/91
FY 91/92
Funding lource for contract:
General Fund Amount:
Redevelopment Amount:
Other: Developer funds
Attach pertinent information
Contract
Agenda statement when hired consultant
EMC:SB:CONSUL T /COUNCIU34
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CONSULTANT AND CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service _
Consultant N.me:
'Company N.me:
Address:
Willdan Associates
Willdan Associates
6363 Greenwich Drive, Suite 250
San Diego, CA 92122-3939
c
Vendor Number:
55602
Project:
Traffic engineering to update the Transportation
Phasing Plan for the eastern territories
Are. of Expertise: Public financing and traffic engineering
City Staff with same or simlar expertise: None
Why hire consultant rather than using existing staff of hiring staff with appropriate expertise: The project requires
special transportation computer modeling knowledge and expensive computer software and hardware. When the
project is completed, traffic engineering functions can be handled by existing staff.
Department(s) work for: Public Works/Engineering
Duties:
Work type: (ongoing, one time)
One time
Date origin.lly hired:
April 3, 1990
Contract term (renewal dates):
Was renewed to January 15, 1991
Tune remaining on contract:
None
Amount paid FY 1990/91:
$144,000
$91,440
"'ourly rate or payment schedule:
Amount ....ticip.ted for FY 1991/92: $11,764.21; amount on hold until the Council approves the report
FY 1991/92 budget for consultant: 0
FY 1992/93 and beyond expectations for use:
FY 90/91
FY 91/92
funding source for contr.ct:
General Fund Amount:
Redevelopment Amount:
Other: Transportation DIF
621-6210-5201-EDOO5
$91,440
$11,764
Attach pertinent information
Contract
Agenda statement when hired consultant
ZAO:SB:CONSUL T/COUNCIL/46
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CONSULTANT CONTRACTS
FI NANCE
$1
COBSUL~s/COlft'RAC'1'DAL SERVICBS SUKVSY
Professional CaDsultant X Contractual Service
Consultant lIame:
Company Rame:
Address:
DElOITTE & TOUCHE
701 IBI STREET
SAN DIEGO, CA 92101
Vendor Number:
Area of expertise: CERTI FI ED PUBLI C ACCOUNTANTS
City Staff with same or simdlar expertise:
Why hire consultant. rather than using existing staff or hiring
staff with appropriate expertise?:
CITYIS FINANCIAL RECORDS REQUIRE ANNUAL AUDIT BY INDEPENDENT AUDITOR
Department (s) work for: FINANCE
Duties: AUDIT CITY'S FINANCIAL & ACCOUNTING RECORDS
Work Type (ongoing,one time...):
ANNUAL
Date Originally Hired: JUNE 12, 1990
Contract term(renewal dates): 3 YEARS + 2 OPTION YEARS
Time remaining on Contract:
2 TO 4 YEARS
Hourly rate or paYment schedule:
Amount paid FY 1990-91:
Amount anticipated for FY1991-92:
Py 1991-92 budget for Consultant:
FEE
$47,000
$49,500
$49,500
. FY 1992-93 and beyond expectations for use:
FY91
$29,000
8,000
10,000
FY92
$30,700
8,500
10,300
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
~ttach pertinent information
Contract
Agenda Statement when Hired Consultant
~
CONSULTANT CONTRACTS
LI BRARY
~f
~
II
CONSUL'.fANTS/COftRAC'l'OAL SERVICES SURVEY
professional Consultant X Contractual Service
Consultant R8JIlel Louise Chandler
Company Rame:
JYi~ssa P.O. Box 15543
San Diego, CA 92175
Vendor Numbera
Area of expertise I
Tutor training
City Staff with aame or similar expertise,
Literacy Team Coordinator
Meg Schofield
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise? a Under contract with the Sweetwater Union
District, Louise Chandler conducts all basic tutor training. T~e 6 sessions we
pay for are i.n-service follow-up tutor support groups. Existing literacy Team Staff
could not absorb this additional work load, nor would they be as effective in the
follow-uo, sjn~e they do not do the initial training.
Department(s J work :for: l ibrary/l iteracy Team
Duties: In service workshops for tutors, beyond tutor training
Work Type ( ongoing, one time...): on go i ng (6 x yea r )
Date Originally Hired: 8/16/90
Contract term (renewal dates): none
~ime remaining on Contracta none
Hourly rate or payment schedule: $25.00/hr.
Amount paid FY 1990-91a $200.00
Amount anticipated for FY1991-92: $450.00
FY 1991-92 budget for Consultant:$450.00
FT 1992-93 and beyond expectations for use:
FY9l
FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
/Other C~S.li ~ itiricy Grant $200.00
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
$450.00
kC!
CORSULTAII'l'S/CONTRACTUAL SERVICBS SURVEY
Professicmal Consultant --L Contractual Service
Consultant ....:
Company RaDle:
Address:
Vendor not yet selected
t:
Vendor Number:
Area of expertise:
Family Literacy
City Staff with same or similar expertise:
Literacy Coordinator
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:
Special program funded by family literacy grant will allow library to hire an
individual to conduct this.program.
Department (s) work for: Library /Literacy
Duties: Conduct four family literacy workshops to be held at the Chu1a Vista
Public Library
Work Type (ongoing, one time...): one time
Date Originally Hired:
Sunnner 1991
Contract term(renewal dates):
Time remaining on Contract:
Hourly rate or payment schedule:
1992 (Est)
$100 per program
Amount paid FY 1990-91: n/a
Amount anticipated for FY1991-92: $600
FY 1991-92 budget for Consultant: $600
FY 1992-93 and beyond expectations for use:
FY91
FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other CLSA Grant
600
600
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
~/
CONSULTANT CONTRACTS
MANAGEMENT SERVICES
~
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..... .';...<'_~h,i~.i_
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COBSUL'l'AR'l'S/COR'1'RAC'.l'OA SERVICBS SURv l!i%
Pro~essJ.OJUll Consultant xxx Contractual Service
Consultant IIuleI
Cc.pany IlluDe.
.Address:
LARRY COFFINBERRY (40\) UNDETERMINED (60\)
COFFINBERRY CONSULTING SERVICES
P.O. BOX 880707
SAN DIEGO, CA 92168
Vendor Numberl 567-44-7850
Area of expertise I UN I SYS PROGRAMM I NG
City Staff with same or similar expertise I
1 PROGRAMMER/ANALYST
1 COMPUTER PROCRAMMER
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise? I IN FY 91-92 IT IS ESTIMATED THAT INFORMATION SYSTEMS
STAFF WILL SPEND ABOUT 1500 HOURS ON GROWTH RELATED PROJECTS. THE DEMANDS ASSOCIATED WITH GROWTH PROJECTS ARE
DIVERTING TIME FROM OTHER DATA PROCESSING PROJECTS WHICH SERVE THE ON-GOING NEEDS OF THE CITY AS WELL AS
GENERATE REVENUE FROM OUTSIDE CUSTOMERS. DURING THE PAST FISCAL YEAR, OVER $17,000 WAS REIMBURSED TO THE
GENERAL FUND FOR COMPUTER PROGRAMMING. THIS SUPPLEMENTAL PROGRAMMING WORK IS NOT ENVISIONED TO CONTINUE
BEYOND THIS FISCAL YEAR.
Department (s) work fori MANAGEMENT SERVICES
Duties I
COMPUTER PROGRAMMING
Work ~ (ongoing,one time...): ONE-TIME
Date Originally Hiredl
1129/91
Contract term(renewal dates): ORIGINAL FIVE MONTH CONTRACT EXPIRED 6/30/91. IT WAS RENEWED
FOR THREE MONTHS ON 7/1/91.
!rime remaining on Contract I EXP I RES 9/30/91.
Hourly rate or payment schedule: $50 AN HOUR. HOURS PER WEEK VARIES FROM 10 TO 25
Amount paid FY 1990-91:
$20,000
Amount anticipated for FY1991-92: $20,000
FY 1991-92 budget for Consultantl $20,000
FY 1992-93 and beyond eXPectations for usel
N/A
FY91
FY92
Punding Source for Contractl
General Fund Amount I
Redevelopment AmOuntl
Other SEWER
OUTSIDE CUSTOMER
Attach pertinent information
Contract
Agenda Statement when Hired
$8,000
$0
$7,000
$5,000
$0
$15,000
$ 5,000
Consultant
6~
CONSULTANT CONTRACTS
PARKS & RECREATION
Gf
lIemorial Park proj ect
COIISUL'1'UTS/COIl'1'RACTUAL SBRVICBS SURVEY
profe..ional Con.ul~an~ ZX Con~rac~ual S.rvic.
-
Con.ul~an~ __e:
Co.pany __e:
Addre..:
Greg Nowell, Russ Johnston
Nowell Thompson ASLA and Associates
9444 Balboa Ave. suite 100
San Diego, CA 92123
Vendor Jlmlber:
area of .zper~i.e:
61143
Landscape Architecture/Planning
Ci~y .~aff wi~h .... or .i.ilar expertis.: Martin Schmidt - Parks
and Recreation - Landscape Architecture
Why hire con.ul ~an~ rather ~han using existing .taff or hiring
.~aff wi ~h .ppropria~e expertis.? : The scale and magnitude of
these projects are such that additional staff would be required to
facilitate each project. (3-4 additional staff positions per
project)
Depar~ent(.) work for: Parks and Recreation
Dutie.: Site analysis, master planning, construction documents,
attend meetings, site ObserVation, project management
Work ~e (ongoing, on. ti.....): One time for project
Date oriqinally Hired: June 24, 1989
Contrac~ ~era (ren.val dat..): till project completed
Hourly rate or paym.nt .ch.dul.: as work performed
'Ii.. reaaining on Contract: till project completed
Amount paid FY 1"0-'1: $2,447.90
Amount an~icipated for FY 1"1-'2: $16,495.00
FY 1"1-'2 budge~ for Consultant: $16,495.00
FY 1"2-'3 and beyond ezpectations for use: None
FY '1 FY '2
Funding Source for Contract:
General Fund Amount:
.edevelop..nt Amount:
"S-"SO-BP22
O~her:
attach per~inent information
Con~ract
aqenda sta~emen~ when Hired Consultant
$2,447.90
$16,495.00
.-
~
Marina View Park
~
1
'I
i
I
~/COlft'RAC'J.'DAL SERVICES IiUKYIU
PZO~_aJ.0IUl1 Consultant x . Contractual Service
CoDaulunt ..-lTom Van Dyke. Liki O'Connor
Ccepany ""-T & Van Dyke and Associates
Address. 2741 Fourth Ave
San Diego. CA 92103
Vendor Rumberl
Area of experti.el Landscape Architecture/Planning
City Staff with aame or similar expertise. Martin Schmidt. Landscape Architect
Parks and Recreation Department
Why hire consultant rather than using existing staff or hiring
ataff with appropriate expertise?: The scale and magnitude of these projects
are such that additional staff would be required to facilitate each project. (3-4
additional staff positions per project).
Department(s) work fori Parks and Recreation
!)uties: Site analysis. master planning. construction documents. Attend meetings.
site observation. project management.
WorR Type (ongolng,one 'time...): One time
Date Originally Hired: May 3. 1991
Contract texm(renewa1 dates): Contract ends December 31. 1991
~ime remaining on Contract: 5 months
Hourly rate or payment schedule:
Amount paid FY 1990-911 $45.369.10
Amount anticipated for FY1991-92: $24.130.90
I'Y 1991-92 budget for Consultant. $24,130.90
I'Y 1992-93 and beyond expectations for useaNone
FY91
FY92
Funding Source for Contracta
General Fund Amount I
Recleve10paent Amount I
Other
Attach pertinent informa~ion
Contract
Agenda Statement when Hired Consultant
$45.369.10
$24.130.90
/./
(P.,Jl1
Otay Valley Resource Enhancemen
Plan
cmtSUL'.rAlft'S/COlft'RAC'.l'DAL SERVICBS SUKVJ!OZ
Prof.ss~ODal Consultant x Contractual Service
Consul taDt .. 8. Paul Rookwood
~ny ---I W. R. T. Inc.
AddreSS' 1133 Columbia St. Suite 205
San Diego, CA 92101
Vendor llwabera
Area of expertise I Planning/Landscape Architecture
City Staff v:i.th same or similar expertise: Various staff from Planning
Department and Park and Recreation Landscape Architect
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?:The scale and magnitude of this project,
in addition to the sub. consultants required, demanded that a firm with the
expertise and staff be utilized for this planning study and environmental analysis.
Department(s) work for: Parks and Recreation
thlties: Environmental and site analysis, master planning, attend meetings and make
presentations, project management and prepare project documents.
Work Type (ongoing, one time...): One time
Date Originally Hireda October 1, 1990
Contract teJ:Dl(renewal elates): Until completion
~~ remaining on Contract: ?
Hourly rate or payment schedule: Periodic billings as work completed.
Amount paid FY 1990-91: $17,828.74
Amount ~nticipated for FY1991-92: $80,171.26
Py 1991-92 budget for Consultant a $80,171.26
Py 1992-93 and beyonel expectations for use: None
FY91
FY92
Punding Source for Contract,
General Fund Amount,
RedevelOpDent Amount,
~erCoastal Conservancy Grant $17,828.74
$10,000.00
$70,171.26
Attach pertinent information
Contract
Agenela Statement when Hired Consultant
~'7
CONSULTANT CONTRACTS
PERSONNEL
~p
~
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.
.
CORSULDRTS/COlft'RAC'l'UAL SERVICES SURVEY
profe88i.cmal COD8ultant X Contractual Service
Ccm8Ul taDt JJf!I~1
ec.pany JIuIe I
.Addre88 :
Liebert, Cassidy & Frierson
6033 W. Century Blvd., Suite 900, Los Angeles, CA 90045
Vendor Bumber I N/ A
Area of expertise: Employment Law
City Staff with 8ame or similar expertise: Professional Attorneys
Why hire consultant rather than using existing staff or hiring
8taff with appropriate expertise?: Through Liebert, Cassidy & Frierson we
are able to send supervisors and managers to a variety of seminars on issues such as
discipline, performance evaluation and legal opinions when necessary.
Department (s) work for: Personnel Depa rtment
!)uties: Employee Relations Consultive Services, San Diego Employee Relations
Consortium, group training workshops
Work '1'ype (ongoing,one time...): Ongoing
Date Originally Hired: ,1988
Contract term(renewal dates):
Time remaining on Contract:
8/1/91 to 7/31/92
11 months
Hourly rate or payment schedule: $1,742.65/year
Amount paid FY 1990-91: $1,615.20
Amount anticipated for FY1991-92: $1,742.65
FY 1991-92 budget for Consultant: $1,750.00
FY 1992-93 and beyond expectations for use: $1,750.00 annually
FY91
FY92
/'$1,742.65
Funding Source for Contract:
General Fund Amount: """$1,615.20
Redevelopment Amount:
Other
Attach pertinent information
X Contract
Agenda Statement when Hired Consultant
&1
'. .~._........._.~....____,_..v_.._,_~_~_._~".
CONSULTANT CONTRACTS
PLANNING
7J
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...~-~._..._-_.,--_.._<...-,~---_P,.,._. .."
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(Design Review Manual)
CONSULTANTS / CONTRACTUAL SERVICES SURVEY
Professional Consultant -X-- Contractual Service
Consultant Name: Douglas Childs
Company Name: Douglas Childs
Address: 4457 Tivoli St.
San Diego, CA 92107
Vendor Number: 68762
Area of Expertise:
Licensed Architect, state of California.
Design expertise in commercial, industrial,
and residential projects. Provides input from
private sector.
City Staff with same or similar expertise: No licensed architects
on staff.
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?
Project's estimated timeframe with staff assistance - maximum
of 2 years. Final architectural review accomplished by City
Design Review Committee for various projects.
Department(s) work for: Planning/Community Development
Duties: Preparation of City1s Design Manual including graphics.
Work Type (ongoing, one time...): ,One time - single project.
Date Originally Hired:
June 1990,
Contract term (renewal dates): Pending for July 191 to July 192.
Time remaining on Contract: None
Hourly rate or payment schedule:
$65.00/hr.
Amount paid FY 1990-91: $12,951.50
Amount anticipated for FY 1991-92: $9,048.50
FY 1991-92 budget for Consultant:
$9,048.50 encumbered for completion on original estimate or
$22,000.00
FY 1992-93 and beyond expectations for use:
FY91 FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
$12,951
$9,048
-0-
7/
L..
(Rancho San Miguel)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant -X-- Contractual Service
Consultant Name: Bud Gray
Company Name: Bud Gray and Associates
Address: 5647 Dorothy Way
San Diego, CA 92115
Vendor Number: 36212
Area of Expertise: Planning
City staff with same or similar expertise:
Principal
and above
Planner
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?
Existing staff unavailable for assignment to project due to
other workload requirements. This consultant works on
projects on as-needed basis and has master planned community
experience with City of Chula Vista.
Department(s) work for: Planning
Duties: Provide project management and planning evaluation
services, coordinate with Ci ty departments and other
public agencies, prepare staff reports i resolutions, etc.
and present project to Planning Commission.
Work Type (ongoing, one time...): One time.
Date Originally Hired:
November, 1989.
Contract term (renewal dates): Contract terminates upon City
Council action on project (GDP)
Time remaining on Contract: Approximately 6 months.
Hourly rate or payment schedule:
$100.00/hr.
Amount paid FY 1990-91: $28,300.00
.
Amount anticipated for FY 1991-92: $10,000 (paid by applicant)
FY 1991-92 budget for Consultant: Paid for by applicant through
deposit.
FY 1992-93 and beyond expectations for use: None
Funding Source f.or Contract:
General Fund Amount:
Redevelopment Amount:
Other DeDosit
FY91 FY92
$28,300
$10,000
'7~
J
(Replacement for Sr. Planner Duane Bazzel)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant -X-- Contractual Service ____
Consultant Name: Bud Gray
Company Name: Bud Gray and Associates
Address: 5647 Dorothy Way
San Diego, CA 92115
Vendor Number: 36212
Area of Expert~se: Planning
City Staff with same or similar expertise:
Senior Planner and
above
Why hire consultant rather than using existing staff Or hiring
staff with appropriate expertise?
The Department's Senior Planner is assigned to the Otay Ranch
Task Force for a limited period of time. Consultant is
backfilling the Senior Planner position. In addition,
consultant filled in as acting division head of Advance
Planning after the death of Daniel Pass.
Department(s) work for: Planning
Duties: Carry out assignments from Director involving City's
Growth Management Program including GMOC staf! support
plus other special projects and referrals from City
council and other departments. Also directed activities
of Advance Planning Division for approximately 6 months.
Work Type (ongoing, one time...): Temporary - will end when Otay
Ranch Plan is adopted.
Date originally Hired:
10/9/90
Contract term (renewal dates): Expires 1/1/92
Time remaining on Contract: 6 Months
Hourly rate or paYment schedule:
$75.00/hr.
Amount paid FY 1990-91: $82,856.00
Amount anticipated for FY 1991-92: $78,000
FY 1991-92 budget for Consultant: $78,000 (offset by deposits from
Baldwin Co. for Otay Ranch)
73
FY 1992-93 and.beyond expectations for use: -0-
Fundinq Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other DlF
Attach pertinent information
Contract
Aqenda Statement when Hired Consultant
7[/
FY91 FY92
$58,434
$24,417
$39,000
$39,000
(Revised)
(EastLake Projects)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant -X-- Contractual Service
Consultant Name: Bud Gray
Company Name: Bud Gray and Associates
Address: 5647 Dorothy Way
San Diego, CA 92115
Vendor Number: Not yet issued by Purchasing Agent - Awaiting
deposit from applicant.
Area of Expertise: Planning
City Staff with same or similar expertise:
Principal
and above
Planner
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?
No existing staff available for assignment to project. Short-
term nature of project (6-12 months) is insufficient
justification for requesting permanent staff increase in
Planning Department budget.
Department(s) work for: Planning
Duties: Provide all necessary project management and planning and
design evaluation services for Sectional Planning Area
amendment, Conditional Use Permit, Precise Plan and other
applications for 92-acre EastLake Village Center project
including proposed Kaiser Medical Center; same services
to be provided for EastLake Greens supplemental density
request (152 additional dwelling units on four parcels
within the project).
Work Type (ongoing, one time...): One time.
Date Originally Hired:
6/18/91
Contract term (renewal dates): One Year
Time remaining on Contract: 11 Months
Hourly rate or payment schedule:
Amount paid FY 1990-91: -0-
Amount anticipated for FY 1991-92: Not to exceed $60,000 - actual
amount depends upon complexity
of issues
$100.00/hr.
FY 1991-92 budget for Consultant: -0- (Consultant costs paid 100%
by applicant on deposit basis)
I""'? ~
I~
FY 1992-93 and beyond expectations for use: -0-
Fundinq Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other Deposit
Attach pertinent information
Contract
Aqenda Statement when Hired Consultant
'liP
FY91
FY92
$60,000
L-
(Sign Abatement Program)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name: William Heiter
Company Name: . William Heiter
Address: Chula vista
Vendor Number: 57186
Area of Expertise: Planning - City and County of San Diego
city Staff with same or similar expertise:
Senior Planner
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?
Single purpose project with a proposed time frame of 1-2 years.
Applicant has expertise and experience in County and City
ordin~nces not available with current staff.
Department(s) work for: Planning
Duties: Provide inventory, notification, and consultation on
illegal and non-conforming signs in Chula Vista.
Work Type (ongoing, one time...): One time - ongoing to be done
by CUrrent Planning Section.
Date Originally Hired:
April, 1989
Contract term (renewal dates): September, 1991
Time remaining on Contract: Four ~onths.
Hourly rate or payment schedule:
Amount paid FY 1990-91: $24,000
Amount anticipated for FY 1991-92: $9,975.00
$25.00/hr.
FY 1991-92 budget for Consultant: $9,975.00
FY 1992-93 and beyond expectations for use: None
FY91 FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
$24,000
$9,975
77
-
.
(Revised)
(Rancho del Rey XII)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY .
Pro~e.sional Consultant X Contractual Service _
Consultant Hame: 'tony Lettieri
Company Haa.: Lettieri-McIntyre' Associates
Address: 533 -F" Street, suite 209
San Diego, CA 92101
Vendor H\Dlber: 59220
Area of Expertis.: Planning
city Staff with aame or similar expertise:
Senior Planner and
above
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?
Prior work by consultant on SPAs X and XI provided for easy
transition and addressed. timing concerns for processing
desired by the applicant.
Department(s) work for: Planning
Duties: Provided analysis and reports for all SPA documents
including tentative subdivision map.
Work Type (ongoing, one time...): One time.
Date Originally Hired:
November, 1989
contract term (renewal dates): N/A
'time.remaining on Contract: To completion - approximately 9/91
Hourly rate or paYment schedule:
$8S.00/hr.
Amount paid FY 1990-91: $61,820.34
Amount anticipated ~or FY 1991-92: Unknown - deposit system
n 1991-92 budget for Consultant: $90,000 deposit aince Nov. 1989
FY 1992-93 and beyond expectations ~or use: None
FY91
FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other Deposit
Attach pertinent information'
Contract
Agenda Statement when Hired Consultant
$61,820
$2.854.50
71
~__..,..,...'J-..;. .~'"
(Palomar Trolley Center)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant -X-- Contractual Service
Consultant Name: Tony Lettieri
Company Name: Lettieri-McIntyre & Associates
Address: 533 "F" Street, suite 209
San Diego, CA 92101
Vendor Number: 59220
Area of Expertise: Planning
City staff with same or similar expertise:
Senior Planner and
above
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?
Redevelopment Agency's desire for immediate response to
applicant's request and one-time project.
Department(s) work for: Planning/community Development
Duties: Review, evaluation, analysis, and report on applicant's
request for proposed shopping center.
Work Type (ongoing, one time...): One time.
Date originally Hired: 9/90
Contract term (renewal dates): 6/91 or until deposit is exhausted.
Time remaining on Contract: N/A
Hourly rate or payment schedule:
$85.00
Amount paid FY 1990-91: $23,663.68
Amount anticipated for FY 1991-92: $6,336.32
FY 1991-92 budget for Consultant: $30,000.00
FY 1992-93 and beyond expectations for use: None
FY91 FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other DeDosit
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
$23,663
$6,336
'71
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(Environmental Review Coordinator Back-up)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name: MaryAnn Miller
Company Name: The Miller Planning Group
Address: .
Vendor Number: 46505
Area of Expertise: Environmental'Planning
City Staff with same or similar expertise:
Environmental Review
Coordinator
Why hire consultant rather than using existing staff or hiring
. staff with appropriate expertise?
This consultant is replacing time the Environmental Review
Coordinator is spending on the Otay Ranch Project. There are
not enough staff hours to cover this time which end with the
conclusion of the Otay Ranch planning program.
Department(s) work for: Planning
Duties: Determination of exemption status; conduct and/or
supervise conducting Initial Studies; prepare and/or
review of staff or consultant preparation of negative
declarations; supervise, coordinate and review the
preparation of Notice of Preparations, Draft
Environmental Impact Reports and Final Environmental
Impact Reports; supervise and coordinate the preparation
of CEQA Findings, any necessary statements of overriding
considerations and mitigation monitoring programs; other
matters as assigned by the Director of Planning; and
representation of the City at various meetings,
presentations, and hearings of the Planning Commission
and City Council.
Work Type (ongoing, one time...): Ongoing until conclusion of the
Otay Ranch planning.
Date originally Hired:
October 13, 1989
Contract term (renewal dates): November 13, 1990.
Time remaining on Contract: November 1, 1991 plus 3 three-month
extensions.
Hourly rate or payment schedule:
$45.00/hr.
Amount paid FY 1990-91: $66,413.64
Amount anticipated for FY 1991-92: $50,000
FY 1991-92 budget for Consultant: N/A
fb
FY 1992-93 and beyond expectations for use: None.
FY91 FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other Reimbursement of the
Assoc. $66.500.00
General Fund bv Baldwin vista
$66,413 $50,000
Attach pertinent information
Contract
Agenda statement when Hired Consultant
~
vi
(Environmental Review Coordinator Back-up)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant X Contractual Service
Consultant Name: Marilyn Ponseggi
Company Name: M. F. Ponseggi & Assoc.
Address:
Vendor Number: 91372
Area of Expertise: Environmental Review
City Staff with same or similar expertise:
Environmental Review
Coordinator
Why hire consultant rather than using existing staff or hiring
staff with appropriate expertise?
This consultant has been filling in for staff when a project
proponent wants to expedite the processing of their projects. With
the new Associate Planner this year, the use of this consultant
will be raeduced or eliminated.
Department(s) work for: Planning
Duties: Determination of exemption status; conduct and/or
supervise conducting Initial Studies; prepare and/or
review of staff or consultant preparation of negative
declarations; supervise, coordinate and review the
preparation of Notice of Preparations, Draft
Environmental Impact Reports and Final Environmental
Impact Reports; supervise and coordinate the preparation
of CEQA Findings, any necessary statements of overriding
considerations and mitigation monitoring programs; other
matters as assigned by the Director of Planning; and
representation of the City at various meetings,
presentations, and hearings of the Planning Commission
and City Council. Specific projects include Palomar st~
Commercial, C. V. Center expansion, and various other
projects.
Work Type (ongoing, one time...): Ongoing
Date Originally Hired:
September 27, 1990
Contract term (renewal dates): Until projects are completed.
Time remaining on Contract: Until projects are completed.
Hourly rate or payment schedule:
$65.00/hr.
Amount paid FY 1990-91: $12,850.89
Amount anticipated for FY 1991-92: $10,000 Z
FY 1991-92 budget for Consultant: N/A
~
."~'~_~ . ^.n:......~,-',.
FY 1992-93 and beyond expectations for use: Minimal, if at all.
FY91
FY92
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other Deoosit account from various oroiect orooonents.
$12,850 $10,000
Attach pertinent information
Contract
Agenda Statement when Hired Consultant
9~
v
(Salt Creek Ranch SPA Plan)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant -X-- Contractual Service
Consultant Name:
Company Name: RBF
Address: 14725 Alton Parkway
Irvine, CA 92713-9737
Vendor Number: 85411
Area of Expertise: Planning/engineering/environmental consulting
City staff with same or similar expertise:
Various individual staff with the Planning Department and
Engineering Department
Why hire consul tant rather than using existing staff or hiring
staff with appropriate expertise?
Existing staff workload does not permit processing of project
plans in a timely manner.
Department(s) work for: Planning
Duties: Project review management and preliminary analysis of the
Salt Creek Ranch SPA.
Work Type (ongoing, one time...): One time - through the length of
the development project processing.
Date Originally Hired:
12/18/90
Contract term (renewal dates): 9/1/91
Time remaining on Contract: 35 days
Hourly rate or payment schedule:
$66.59 ave. per hour
Amount paid FY 1990-91: $85,000.00
Amount anticipated for FY 1991-92: $26,000.00
FY 1991-92 budget for Consultant: N/A
FY 1992-93 and beyond expectations for use: N/A
Funding Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other Developer DeDosit
FY91 FY92
$85,000
$26,000
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I
. _. _. ~. .".-.....;.:...-"""~..~.-~,.,'~~
~
(Growth Manaqement proqram)
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Professional Consultant -X-- Contractual Service
Consultant Name:
Company Name: Willdan Associates
Address: 6363 Greenwich Drive, Suite 250
San Dieqo, CA 92122-3939
Vendor Number: 55602
Area of Expertise:
Professional Services
Manaqement proqram
to
prepare
Growth
City Staff with same or similar expertise: None.
Why hire consul tant rather than usinq existinq staff or hirinq
staff with appropriate expertise?
Existinq staff did not have necessary expertise. Sinqle
project doesn't justify hirinq several new staff to prepare
qrowth manaqement proqram.
Department(s) work for: Planninq
Duties: Prepare comprehensive facilities related
manaqement proqram for City of Chula Vista.
qrowth
Work Type (onqoinq, one time...): One time.
Date Oriqinally Hired:
3/28/88
Contract term (renewal dates): 3 Years
Time remaininq on Contract: -0- (Work completed except for
printinq final Growth Manaqement
Proqram)
Hourly rate or payment schedule:
Varies from $30 $100 per
different classifications
Amount paid FY 1990-91: $162,794
Amount anticipated for FY 1991-92: $2,258
FY 1991-92 budqet for Consultant: -0-
FY 1992-93 and beyond expectations for use:
FY91 FY92
Fundinq Source for Contract:
General Fund Amount:
Redevelopment Amount:
Other TransDortation D.I.F.
$162,794 $2,258
?~,-
CONSULTANT SERVICES
PUBLIC WORKS - OPERATIONS
~
CONSULTANTS/CONTRACTUAL SERVICES SURVEY
Profe..ional Consultant xx Contractual Service
-
Consultant. Ramel
C~ny 1kuD81 Professional Services Industries, INC
Mc1l:..., 7940 Arj ons Drive, Suite A
San Diego, CA
Vendor Number, 90226
Area of experti.e, Construction Materials testing/inspection services
City Staff with .ame or .imilar experti... NONE
Why.hire consultant rather than usinq existing staff or hiring
.taff with appropJ:'.i.ate expertise? No'City staff certified
Department(s) work fori pw/oPs
Duti.s. Provide construction materials testing sevices for construction of Youth Center
and provide inspection of roofing materials and inspection of roof system installation
for Norman Park Center.
Work Type (ongoing ,on.. time...) lOne time
Date Originally Hired. 3-5-91
Contra~t term( renewal dates) I for duration of Youth Center construction
Time remaining on Contract s 2 months
Hourly rate or payment schedule.
$27 - $40/hr depending on service provided
Amount paid FY 1990-911 $ 350.00
Amount anticipated for FY1991-921$lO,000
FY 1991-92 budget for Consultants None
FY 1992-93 and beyond expectations for use. No plans
FY91
FY92
runding Source for Contracts
General Fund Amount.
Redevelopment Amount,
Other
$10,350
Attach pertinent information
Contract .
Agenda Statement when ~ired Consultant
"..- ,oj.
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",..----,-----,.,_.,~_._._~ -- '
i>
/
CORSULDRTS/COlft'RACTtJAL SERVICES SURVEY
Pro!e..ioDal C~nault.ant ...lL Contractual Senice _
CoDaultant..... Henry'l. Richter
eo.pany ..... ~ICHTER GROUP
Addze... 178 West Longden Avenue
Arcadia, CA 91007
V.ndor Bumbera 92470
~. of experti... Transit b'us '-radio 'communications S'yst-ems design.
installation, testing, troubleshooting, eY~luation.and operation.
City Staff .11:11 .ame or .1milar .xpert.l.... NONE.
, ,
Why h1r. con.ultant rath.r ~han u.lng .xi.tlng .ta~f or hiring
.taff with appropr1at. experti..?
"0 one on City staff has the expertise and depth of experience
necessary to conduct a comprehensive evaluation, research. and
submit I recommendation consistent with industry standards.
Department(.) work for. Public Works/Transit
Dutie., ",
'art 1 of the two-part contract is completed. Transit staff
will submit claim for TOA 4.0 funds for $8.000 for Part 2 of the
~ont~a~t and direct consultant to commence work on Part 2.
Worx~ype (ongoing,one tim....). One time.
,
DAte Originally Hired. November 7. 1990.
Contract t.rm(r.newal date.). Open until completion of .fart 2.
I'1me zoema1n1ng on Contract. tI II " "u"
Hourly zoat.. OJ: payment. .chedule. $13,300' (fixed pri ce)
Amount paid n 1990-91. 0
Amount. anticipat.ed for FY1991-921
FY 1991-92 ~udget. fo~ Con.ultant.
FY 1992-93 and beyond expectations
$13.300.00
o
for u.e.
o
Funding Source for Contract.
General Fund Amount I
Redev.lopment. Amount.
Other TOA 4.0 funds
PY91:'
n92
$5.500
'$'1'.80(} ..
Att.ach pert1nent. Information
Cont.ract.
Agenda Statement when Hired Conlultant
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