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HomeMy WebLinkAboutAgenda Packet 1991/10/01 Tuesday, October 1, 1991 4:00 p.m. W \ .' · I aec!ar~ under pendbt ol p~dury that! em em;~k\~'cd bj the Cit:/ c.f C~IU;,J Vis;:s in t;'G C;!ice c: litC~ Cit~/ C;Gr;~ ..in-] t:-:(z J p-c:;;ad t::[:J ,1'\_::Ln .~2.i:';,)~L;~ (:,1 'i.~'"!,J LL'!i2;.;:1 L;:-'nnJ c~ tl,,, F.d'c "O:V/h/2~""':I~ e;" at C", -ij8iJ on D}.\TSfh_.-?-7 SiGH!: . ." Council Chambers Public Services Building Resrular Meetin5[ of the City of Chula Vista City Council CALLED TO ORDER 1. CAll. TIlE ROIl.: Councilmembers Grasser Horton ~ Malcolm _, Moore _, Rindone ~ and Mayor Nader _' 2. PLEDGE OF ALLEGIANCE TO TIlE FLAG. SILENT PRAYER 3. APPROVAL OF MINIITES: July 18, September 17 and September 24, 1991 4. SPECIAL ORDERS OF TIlE DAY: a. Presentation regarding successful "Floating Cinema" . Andy Friedenberg, Executive Director of the Visual Arts Foundation, will review the Sunset Cinema Film Festival that featured the films 'Jaws' and 'Star Trek N: The Voyage Home' at Chula Vista' Bayside Park during Labor Day weekend. b. Proclaiming the month of October 1991 as "Spay/Neuter Your Pet Month" - The proclamation declaring October 1991 as 'Spay/Neuter Your Pet Month' will be presented by Mayor Nader to William Will, Senior Animal Control Officer for the City of Chula Vista. CONSENT CALENDAR (Items 5 thru 7) The staff reClJ11U1ll!1Jl1L regarding the following items listed under the Consent CaJendor will be enm:tJ!d by the CoundJ by one motion without discussion un/ess a CounriImember, a member of the publU; or city staff requests that the item be pulled for discussion. If you wish to speak on one of these items, pkose fill out a "Request to Speak Form" available in the lobby and submit it to the City Clnk prior to the meeting. (Complete the green form to speak in favor of the staff recommmdation; complete the pink form to speak in opposition to the stoff rec011lnlE1ll1atio) Items pulled from the Consent CaJendor will be discussed after Publil: Hearings and Oral Communications. Items pulled by the publil: will be the first items of business. 5. WRI'ITEN COMMUNICATIONS: a. Letter regarding communication gap between the Council and Citizens . Howard McCauley, 950 Melrose Avenue, Chula Vista, CA 91911-2336. It is recommended that this be referred to staff to come back with a report evaluating Mr. McCauley's ideas, as well as exploring other techniques that might increase effective communication to residents and businesses. b. Letter expressing concern over lack of response from the Police Department regarding defacement of car - Colleen Casey, 76 Montebello Street, Chula Vista, CA 91910. It is Agenda -2- October I, 1991 recommended that Mr. Casey's letter be acknowledged, and that an information item on the disposition of this complaint be brought back to Council in two weeks. c. Letter requesting the assistance regarding noise generated by the traffic on the new Highway 54 extension - Brentwood Arms Homeowners Association, 110 N. Second Avenue, Chula Vista, CA 91910. It is recommended that the Mayor send a letter to CalTrans requesting that they reconsider their decision and proceed with some type of noise abatement program. d. Letter expressing concern over unsanitary conditions that exist in the locker rooms at the City pools - Sylvia Arnett, 425 Naples Street, Chula Vista, CA 91911. It is recommended that this letter be received and acknowledged. e. Letter expressing concern over actions of the leasee of the Chula Vista MwricipaI Golf Course and South Bay Restaurant regarding maintenance of a public restaurant and environmental awareness of the Sweetwater River Valley - Pearl Prine, 575-21 Otay Lakes Road, Chula Vista, CA 91913. It is recommended that staff prepare a letter for the Mayor's signature conveying this information and that the letter also be forwarded to American Golf for investigation and reply. 6. RESOLUTION 16358 APPROVING TIiE 'GAYLE MCCANDUSS MEMORIAL GROVE AND NATURE TRAIL' CAPITAL IMPROVEMENT PROJECf AND APPROPRIATING FUNDS TIiEREFOR FOR PHASE I . At the regular Council meeting of 1/22191, staff was directed to investigate the feasibility of establishing a memorial grove at Halecrest Park in honor of Mayor Gayle McCandliss. Upon further analysis of the park site, an expanded concept for the 'Gayle McCandliss Memorial Grove and Nature Trail' has been formulated for consideration. Staff recommends that the City Council: 1) accept the staff report approving the project concept of the 'Gayle McCandliss Memorial Grove and Nature Trail' at Halecrest Park, and the submittal of a Capital Improvement Project (CIP) for consideration; and 2) appropriate $7,500 from the Residential Construction Tax Fund to implement Phase I of the project. (Director of Parks & Recreation) 7. RESOUITION 16359 RATIFYING AN AGREEMENT WI1H TIiE COUNlY OF SAN DIEGO RELATING TO TIiE DESIGNATION OF CHULA VISTA HARBOR AS TIiE SOUTIiERN HOME PORT OF TIiE TALL SHIP CAUFORNIAN. AND AUTI-lORIZlNG TIiE MAYOR TO EXEClITE SAID AGREEMENT. Agreement continues the Southern Home Port designation from 7/1191 to 6/30/92. County will contribute $7,000 toward the total cost of $25,000. Staff recommends approval of the resolution. (Management Services) * * END OF CONSENT CALENDAR * * PUBUC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES The following items luwe been advertised and/or pos1Rd as public hearings as required by law. [fyou wish /0 speak /0 any item, please fill ouJ the 'Request /0 Speak Form' available in the lobby and submit it /0 the City Clerfc prior Agenda -3- October 1, 1991 to 1M meeting. (Complete 1M green form to gpeak in favor of 1M staff recommendation; complete 1M pink form to gpeak in opposiJion to 1M staff recommendation.) Comments are limited to five mi1wtes per individuaL None submitted. ORAL COMMUNICATIONS This is an opportunily for 1M general publk to address 1M City Council on any subject mJltter within 1M Council's jurisdiction tIwJ is not an item on this agenda. (Stote law, however, generalIy prohibils 1M CiJy Council from taking action on any issues not included on 1M posted agendD.) If you wish to address 1M Council on such a subject, please complete 1M yellow "&quest to Speak Under Oral CommunialIions Form" avaiJoble in the lobby and submit iJ to the CiJy Clerk prior to the meeting. Those who wish to speaIc, please give your 1IIUIU! and address for ream! purposes and foHow up action. Your time is limited to three mi1wtes per gpeaker. ACTION ITEMS The items 1isted in this section of the agenda are expected to elkiJ substonliJJJ discussions and tleIiberations by the CmmciJ, staff, or members of the general publk. The items will be considered individuaIIy by 1M Council and staff reconunendaJions may in certoin cases be presented in the aItemllIive. Those who wish to gpeak, please fill out a "Request to Speak" form avaiJoble in the lobby and submit iJ to the City Cleric prior to the meeting. Publk commenJs are limited to five minutes. 8.A. REPORT SURVEY ON QTY-WIDE USE OF CONSULTANTS AND CONTRACTIJAL SERVICES -At the 7/23/91 meeting, Council requested a report on the City's use of consultants and service contracts. This report represents a broad review of all existing contracts for services required city-wide, regardless of contract costs. In addition, several recommendations for further study are requested to be formally referred to the City Manager. Staff recommends acceptance of the report, approval of the referrals recommended, and further direction provided as necessary. (City Manager) Continued from the meeting of 8/20/91. B. REPORT CONTRACTIJALlCONSULTANT SERVICES PROVIDERS WHO EARNED $50,000 OR MORE IN ANY ONE FISCAL YEAR (FY 1985-86 TO FY 1990- 91) - At the 8120/91 meeting, Council requested that staff prepare a listing of those firms (Consultants/Contractual Services) who have received $50,000 or more in any given year since 1985. Also requested was a brief description of the work completed and the hourly rate or method of compensation approved in the contract. Staff recommends Council accept the report. (Finance Director and Budget Manager) 9. REPORT SANDAG REGIONAL GROWIH MANAGEMENT SfRATEGY . SANDAG has distributed the draft Regional Growth Management Strategy for public review and comment. The strategy includes proposed .Quality of Life Standards and Objectives for eight regional environmental and economic factors as well as recommendations regarding public facilities financing and siting, growth rate, phasing, and land use distribution. Also included is a "self-certification" process for determining local and regional agency consistency. Staff recommends Council authorize the City Manager to forward to SANDAG the comments prepared by staff in addition to any other comments suggested by Council. (Director of Planning) Agenda -4- October 1,1991 lOA REPORT RESCINDING Cl1Y COUNCIL RESOumON 16337 WHICH WAIVED PUBUC FACIIJTIES DEVELOPMENT IMPACT FEES FOR SILVERCREST APARTMENTS. On 9/3/91 the City Council adopted Resolution 16337 waiving $161,250 in Public Facilities Development Impact Fees (PFDIF) for Silvercrest Apartments, a 75.unit low-income senior project funded by HUD and being developed by the Salvation Army. Additionally, on 9/19/91 the Redevelopment Agency appropriated $114,000 from the Low and Moderate Income Housing Fund to pay the project's Sewer Facilities Participation Fee. On 9/24/91 the City Council asked that Resolution 16337 be returned to this Agenda for reconsideration. Staff recommends that the Council: 1) reconsider Resolution 16337 accept Alternative 2, and direct staff to return with a resolution appropriating the funds at the next Redevelopment Agency meeting, and 2) adopt the resolution rescinding Resolution 16337. (Community Development Director) B. RESOLUTION 16361 RESCINDING CI1Y COUNCIL RESOLUTION 16337 WHICH WAIVED PUBUC FACIUTlES DEVELOPMENT IMPACT FEES FOR SILVERCREST APARTMENTS BOARD AND COMMISSION RECOMMENDATIONS This is the time the City Council will consider items whii:h luJve been forwarded to them for consideration by one of the City's BoarrJs, Commissions and/or Committees. None submitted. ITEMS PUIJ.ED FROM THE CONSENT CALENDAR This is the time the City Council will discuss items whii:h luJve been 1'e11IOYed from the Consent Calendar. Agenda items puUed at the request of the publiJ: will be considered prior to those puUed by Couru:iJmembers PubliJ: commmts are limited to five minutes per individual OTIiER BUSINESS 11. CI1Y MANAGER'S REPORTfS) a. Scheduling of meetings. 12. MAYOR'S REPORTfS) RESOLUTION 16360 ENDORSING THE SITING OF THE UNlVERSI1Y OF CAUFORNIA CAMPUS IN CHULA VISTA 13. COUNCIL COMMENTS Councilman Malcolm: Turn pocket on "L" Street between 4th and 5th Avenues. Agenda -5- October 1, 1991 ADJOURNMENT The City Council will meet in a closed session immediately following the Council meeting to discuss: Pending litigation pursuant to Government Code Section 54956.9 - White versus City of Chula Vista The meeting will adjourn to (a closed session and thence to) the Regular City Council Meeting on October 8, 1991 at 6:00 p.m. in the City Council Chambers. A Special Redevelopment Agency Meeting will be held immediately following the City Council Meeting. COUlfC:I:L AGENDA STATEMENT :I:TBM~ MEET:I:liIG DATE 10/04/91 :I:TBM T:I:TLE: proclamation - Proclaiming the month of October 1991 as "SPAY/NEUTER YOUR PET MONTH" SUBM:I:TTED BY: Mayor Tim Nade~J> The proclamation declaring October 1991 as "SPAY/NEUTER YOUR PET MONTH" will be presented by Mayor Nader to William Will, Senior Animal Control Officer for the City of Chula vista. (4/STR8 VOTE: YES_ liIO~ '-I b~J '. ',$' .~ - - ~.~ ~W-~~~";~~ '$~;,~~ PROCLAIMING THE MONTH OF OCTOBER 1991 AS -SPAY/NEUTER YOUR PET MONTH- IN THE CITY OF CHULA VISTA, CALIFORNIA WHEREAS, pet overpopulation is a problem which affects the entire community on all levels; and WHEREAS, over half of the dog8 and cats brought to animal control and sheltering agencies are put to sleep each year because they are unwanted; and WHEREAS, thirteen animal control and sheltering agencies in San Diego County, including Chula Vista, recognized the need to take an active role in addressing the pet overpopulation problem in our region by forming the San Diego County Chapter of the Coalition For Pet population Control. The Coalition was founded in the greater Los Angeles area as a beginning to a statewide commitment to minimize the pet overpopulation problem in California; and WHEREAS, the Coalition believes that spaying and neutering of animals would greatly reduce the number of unwanted animals; and WHEREAS, during October the Coalition is initiating an ambitious work program for our region to influence and help our community prevent unnecessary pet breeding by encouraging citizens to spay and neuter their pets; and WHEREAS, the Coalition ia establishing a special referral -Hot-Line- 294-PETS to allow citizens to call for low-cost spay/neuter referrals: NOW, THEREFORE, I, TIM NADER, Mayor of the City of Chula vista, California, do hereby proclaim the month of October 1991 as -SPAY/NEUTER YOUR PET MONTH- in the City of Chula Vista, California, and urge all citizens of the City of Chula Vista to support the responsible pet ownership promoted by the San Diego County Chapter of The Coalition For Pet population Control and spay and neuter their animals. ;Dai4i ~a~ ~ September 19 ~ s: /7,~.4_ UJt50r ~ tk Ctff ~ allfa 'Vi$ta. September 27, 1991 TO: FROM: SUBJECT: The Honorable Mayor and City Council George Krempl, Deputy City Manager ~I& City Council Meeting of October I, 1991 Transmitted herewith are the agenda and related materials for the regular City Council meeting scheduled for October I, 1991. Comments regarding the Written Communications are as follows: 5a. This is a request from Howard S. McCauley regarding the need to expand communication between the City Council and the citizenry. Mr. McCauley suggests a form letter by Council for use on major issues or piggybacking information onto mass mailings made by certain business firms. IT IS RECOMMENDED THAT THIS BE REFERRED TO STAFF TO COME BACK WITH A REPORT EVALUATING MR. MCCAULEY'S IDEAS, AS WELL AS EXPLORING OTHER TECHNIQUES THAT MIGHT INCREASE EFFECTIVE COMMUNICATION TO RESIDENTS AND BUSINESSES. 5b. This is a letter from Colleen Casey, 76 Montebello Street, expressing her concern over a lack of response from the Police Department regarding defacement of a car. The matter has been referred to the Police Department supervisors for a personnel investigation. IT IS RECOMMENDED THAT MS. CASEY'S LETTER BE ACKNOWLEDGED, AND THAT AN INFORMATION ITEM ON THE DISPOSITION OF THIS COMPLAINT BE BROUGHT BACK TO COUNCIL IN TWO WEEKS. 5c. This is a letter from the Brentwood Arms Homeowner Association requesting the City Council to use their influence with Caltrans to request that they reconsider their decision not to install a sound wall to shield the homes from the increased noise resulting from the opening of Route 54. IT IS RECOMMENDED THAT THE MAYOR SEND A LETTER TO CALTRANS REQUESTING THAT THEY RECONSIDER THEIR DECISION AND PROCEED WITH SOME TYPE OF NOISE ABATEMENT PROGRAM. 5d. This is a letter from Mrs. Sylvia Arnett, 425 Naples Street, expressing her concern over unsanitary conditions that exist in the locker room at Lorna Verde Pool. No one in the Parks and Recreation Department was ever contacted by Ms. Arnett regarding her concerns. Some custodial maintenance was carried out by the Public Works Department following her complaint. Staff will be contacting Ms. Arnett by letter and by phone to ascertain if her specific areas of concern have been addressed and inviting her to meet directly with staff at the pool to point out any problem areas. IT IS RECOMMENDED THAT THIS LETTER BE RECEIVED AND ACKNOWLEDGED. -2- 5e. This is a letter from Pearl Prine, 575-21 Otay Lakes Road, regarding closure of the South Bay Restaurant at the Chula Vista Municipal Golf Course, flow of water through the course, concern over the allowance of "5-somes" on the course and pressure from golf course marshals on the course. Changes in the operation of the restaurant were implemented on September I, 1991 because the restaurant was operating in the red. American Golf indicated they will continue providing a full service operation in the Golfer's Lounge and the adjoining "Fairway Room" with breakfast, lunch and bar service from dawn to dusk, seven days a week. Council was advised of this anticipated change in late August. There is no natural flow of water through the golf course. The water along the 3rd, 13th and 14th fairways is fed by the golf course well system and is used for aesthetic purposes. The lack of water in the channel is due to the drought; no river water is being diverted toward golf course use. "Five-somes" on public golf courses are becoming more common to keep the cost of a round of golf down. If "five-somes" were to be discontinued, a substantial greens fee increase might be required. The golf course marshal's job is to generally move very slow play along in consideration of the players behind them while still being courteous to all parties. IT IS RECOMMENDED THAT STAFF PREPARE A LETTER FOR THE MAYOR'S SIGNATURE CONVEYING THIS INFORMATION AND THAT THE LETTER ALSO BE FORWARDED TO AMERICAN GOLF FOR INVESTIGATION AND REPLY. GK:mab City Council, Chula Vista, CA ~) ~ep~emoer ~yy~ 950 Melrose Avenue Chula Vista, CA 91911-2336 Phone: 427-6427 ..-~. RECU"ED Problem: 1. Rate increases/ fee increases, etc to Citizens which deAPite your current efforts to communicate with the Citizens-- YI SEP 16 fJ.9:<:3 2. Nor the Council's reasoning which are the basis of Council decisions---' are not getting throught to the Citizens while there is time for CitQI.'., Inj;ut~f'~ the event/decision takss place! It is undermining the Citizen's coX nee In the-= City Council: Is it important?!!!.! Someday, the CUJllulative affect of all levels of Government w~II..~}e4e-actions hitting the Citizen's pocketbooks and quality of ille will explode in raw public anger! ExallllJlPles: 1. The exploded and exploding Eastern Terr1j.pry growth AFTER the C.V. Citizens passed a S~ GRMH Initiative! The Council's reaso;;g. and philosopJly have never been well explained to the Citizens. Ite never been proved that GRCWl'H is a necessary ingredient to maintain a city's quality of life or essential to a City's financial underpinning. Furthermore, the new growth,roevelopers have not paid the full cost thereof! The City has upped all Id.nds of fees on ALL Citizens in attempting to pay for it all, with no end in sight! --and the quality of life has gone down! --all the "thresholds." Further, the City's tax base has not had a NET BENEFIT due to the increased obligations the City has been saddled with, nor will it have in the future. 2. I just received Laidlaw Waste Systems invoice along with notification our City Council has approved a new increase in rates to cover three items: Landfill rates paid the County; General operating costs--for Laidl.w, I presume; Fraochise fees paid to the City of Chula Vista. Enclosed was the Chula Vista Quarterly,--a slick colored presentatioo of oew facilities which was quite nice, but IS NOT WHAT IS NEEDED in the sense of Citizeo's inclusion in the decision making process. Your Staff has told me you put HEA'\ING NOTICES in The Star News, aoo there is a TV telecast of Cotocil Meetings, whichis all fine. However this in inadequate in that one must subscribe to the Star News and remember to :bu:bn (turn) on the Tv at the appoint time/hour/station. WHAT IS NEEDED?? a. Council pick an organiaation, like S.D. Gas & Electric or w~otver sends '~ONTHLY BILLS to each Citizen IN W?ITING, and ~,.i make arrangElllnts to enclose Cooncil Agenda items that affect TAXES, FEES, RATES, or whatever HITS THE CIT~Z~S ?OC{ET 300K FAR E;N'1UGH IN ADVA'1CE OF 1""E COUNCIL'S HEAUNGS/DELIBERA TIONS/ PLA"'N~"G/ or whatever,th;t the Citizen has time to think and participate in the above. b. ADVA'ITAGES: A Citizen has time in advance to read it,--its FREE; if the items interests him/her,--to ATTEND the Hearing or whatever. Ita not a full Agenda of items, so it allows the Citizen a closer look at what mayor may not hit hiIh/her in the pocketbook! --yet it doesn't have to be lengtl:\Y! c. This Communication Gap between Council and Citizens needs to be healed pronto. I for One am DJSG'JSTED! Sincere ly, .,.J~,6 .'M~ you are taking or planning to take in the HoWard S. McCau~ey rr V9ry near future. Also remind !-en Moore::*-- he has NEVER answered my letters ot long ago on the Growth Issue, --which has been a disaster for the City/Citizens. The Developers have simply put the City in THEIR POCKET! The Developers bought cheap land because it didn't have WATER; somehow got the City to slree to access to the City's Water Tap; pick up a lot of expensive eewer and other infrastructurs costly items; lowersd the quality of life, traffic, ete despite the supposd ~. .~.40 I ~{l/y\' ~ ""- ~ Q.d!C\ ( ,..- _ '((-.., \\\. l'\ ) ""'6 v - n , . "..:, a... I ~'~~'\ WRITTEN COMMUNICA T!~~IS PS: Pleasse annar this as to what actions ~~''''', ~,.- 13 September 91 -City Council ext D .. .supposed threshold protections. There .is only so much the City can "Mitigate/ameliorate." I WHAT IS NEEDED * Continued: A new thought came to mind that should be very helpful. Since it a minority of concerned Citizens,--compared to all Citizens,--who bother to communicate with the Council and-- since it is a II1nortty of all problems that are big enough to generate Citizen COJIIIIIunication to the C:>uooil -- vl\Y not-- The Council, as a Body, generate a Form Letter for each major problem listing the Pros and Cons plus the Council's logical reasoning/philosophy and have a supply printed up that can be mailed to those Concerned Citizens who bother to write or call the Council. An ounce of prevention is wo~ a pound of cure, right? It is these people who will cause/instigate a public reaction and a big problem for the Council. It is these people who write letters to the Editor; attend Council ldeetings, raise questions, talk to their neighbors, and who are in general are articulate ard thinkers,--who hold influence within their own spheres of business or private lives, like Churches, and other Groups. fthe monthly agenda,-abbreviated,--and the Form Letters for each problem.) A.nd do both..~ Monthly Mailing via free enclosure with a Business Firm's mailing who as a C:>urtIlSY, and concerned business Citizen combined with being seen by the Public as being helpful--and the Customer is always right for both Councll/Businessu which 111 why Public Relations Departments exist. It shouldn't be hard to find a Sponsoring business firm. COM!~UNICATION AND COORDINATION ARE THAT IXPORTANT! May I please have an answer to my suggestions?? - 2....... Sincerely , J.J~.~~~~ PS: The DEvELOPERS. after completing building project after probject and taking advantage of the eKt&blished Citizenry a~d imposing financial burdens on them and the City, eimply pick up their Net Profite and walk off to find new business opportunities and wearing BID SMILES as they go! /like ours &< supply/ new In an area/without adequate Water or Sewage Treatment facilities, theIDllvelopment will be limited,--quite l1m1ted, if Developers are told: "You are on your own!" Its more cost-effective and better qualitJy of life, to enlarge the City street{ needed to support a .limited new growth than to provide the .~ essentials allowing '!-Laf€~" tremendous new growth a rrl much much larger infrastructure costs to support the big (above) new deveUpments which Developers do not totally provide! /tong-term The idea of a/Net Financial Benefit from New Development/Tax Base, is a ~! The new Obligations dumped on the City are "Long-term" am the complexities, budgeting, taxing problems, population problems of every kim, make it harder for City Government! --to efficiently gavern! The Citizens too, are not as happy with the croWded conditions ne1t/taxes, fees and rate increases plus a much larger BJlreaucracy that is mu~h more expensive and not as responsiVe or close to the Citizenry as the amaller bureaucracy was. City Governments tends to be "Taxation without Representation" increasing the need for a Boston Tea Party to get their attention. fa.. ...2. ry L ,-- - ~ September 13, 1991 950 Melrose Ave Chula Vista, CA 91911 Phone: 427-6427 Like most of you, we received Laidlaw's Waste ~ystem's September 1, 1991 letter .tating effective July 1 the City Council approved an increase in rates to cover .everal iteme: Landfill rates paid the County; an increase in general operating costs; increase in franchise fees paid to the City of Chula Vista. This was news to us and indicates a need to improve communication between the City and it'e citizens. The ~ity Manager's office pointed out that noticeft is published in fhe Star News and there is a TV channel covering Council Meetings, but hew many remember to turn on the TV and go through a boring agenda of iteme not involving rate/fee increases; or read the Star News that thoroughly, even if they had it? We have suggested two additional methods for the Council to inform/coordinate . wi th the Citizenry: 1. A Council generated form letter on major or pocketbook items that can be mailed to each Citizen contacting the Council. The letter to state the Pros a rD Cons and reasons for the Council's stand on that subject. 2. Contacting a busi ress firm who makes monthly mailings to everyone, like the S.D. Gas & Electric and with their cooperation _1. piggy-backing an abbreviated agenda of the Council Meetings limited to pocketbook or major items and timed for a month in advance so that interested Citizens can voice their opinions at the specified meeting, or contact Council Members prior to the meeting. ~I ~1'.n..r ~ 3. The City piggy-backs the "Chula Vista Quarterly" via Laidlaw, but it doesn't give the type of information covered in the two suggestions above. It wi 11 be interesting to see if our Council responSs to the suggestions. If they do, this too will be for- waried to The Star News. },.)~A.~~ ~~ard S. McCau18y- ;- .. ~-3 /54-1 ~- 8888881 LAIDLAW WASTE SYSTEMS INC. September 1, 1991 , .. ~f, .: , Of: .: C Of: .. C ()~- Dear Valued Customer: We apologize for our tardiness in sending you this bill for July, August and September trash collection service. Be assured that your service is continuing as usual These charges will be due October 1. You'lI notice this invoice reflects higher rates Effective July 1 the City Council approved an increase in rates to cover several items including: . Increase in landfill rates paid to the County for disposal fees. . An increase in our general operating costs. . An increase in franchise fees paid to the City of Chula Vista. ~ ctM/v We will get back on track with our regular billing cycle next month. Your invoice for October, November and December will arrive about the middle of October, and will be due January 1. or . Ct , ( . Of ( , . or I I . If you have any questions about these charges or want further explanation, please feel free to call us at 421-9400. C C C ( Thank you for your understanding and continuing business. Sincerely, Don Blind Division Manager P.O. BOX 967, CHULA VISTA, CALIFORNIA 91912 (619) 421-9400 ~., 0/ * PR1NTE~ONRECYCLEDPAPER Septembler 22nd, 1991 950 ~elrose Avenue Chula Vista, CA 91911-2336 ! (DJ [E ~~ '~-nrTf.-. r'~ IJdfi -~In .::,~:~:',~;JJJ CHW, ~ V!'Sf/i.' ;"Al- --...._~-~.;;~-_..,---- The Chula Vista City Council, Reference m~ letter of September 13, 1991 in regard to the need for better communication between The Council and it's Citizens where rate increases, fee increases, of other "pocket-book" increase items are concerned along with a request for a written reply. /' Our family received the enclosed City envelope postmarked September 19th with only the Chula Vista Quarterly enclosed. Question: Is this supposed to constitute a reply to my letter?? Discussion: I had already informed you in the referenced letter that we had receiv"dtheChula Vista Quarterly in our Laidlaw bilUng and that it was very nice, bllt didn't contain the information needed. So, obviously a second copy of the Chula Vista Quarterly added nothirg new. Ttus is why I'm asking the above question. At the time I wrote you, I also sent an information copy and a covering "Readers Write" letter to The St.ar News who graciously published it. A copy is enclosed. In this letter, r advised Readers a copy of the City Council's response, if received, would also be forv,arded to The Star News Readers Write column. This would serve to inform Readers of the thinking and proposed action of The Council. Also, no response would serve as a measure of fhe Council's interest in communicating ~Iith it's Citizens and keeping them informed. --and possibly the need for a "Boston Tea J'arty" reaction 'to get The Council's attention,--or allow Reader!! to form their own conclusions in regard to The Council. No one li1<es to be snubbed, right? whether If you will, please send a short letter soon ad"'ising as to wRen there will be a Council reply or not so a reasonable time allowance can be made before a further readers Write letter is submitted to The Star News. Fair enough? . Copy to The Star News. Sincere ly , Ll.1. _ 0..-'(:). )vtd:1..~&LI/ II!OW~~:'McCauley ;' 5:?(? -j-! - ".''t \d - r"', 'I', r":',. ti] ~:u 111 n ;1'1 ~ '''- "'<"" fi"i~ (:J I.... '. Ij'.';': I ,_.-d ,.....J ,z:\ \CJ WRITTEN COMMUNICATIONS 5av"5 .~ ,. .. ~. "0 .. ..'>< .. "', .. , .. .. j"... , , '-;f,,1:' ,,'~''''P'~' .,.1," '., .". '~Y<,Nj,;.''"I~ ' ,.:",. I 'IIi 01.'11' f 'c'~," ,.; ".:; "".,;, ~ il :~1 ,i, ,~ ., ," Like *~ we received Laidlaw's', 'j\iIi:~. $4!pt. 1, 19911Mf,t.8r~lP*. tive July 1; tlie CiijJ'~ap- proved an incre. iIi', rates to cover seVeltl, items: Illlldlill rates paid'to the county; !Ill increue in general opera!;ing CXJSts; and an increese1n fra..""i...... Jl8id " the city ofChula Vista. This was news to us and it in- dicates a need to improve com- munication between, tI1~city and its citizens. . i The city manager's Qt1jne poin- ted out that notice oftbe increase is published in u.. Star-New. and that thare isa TV ~l covering counc:i1, .1DtI~... ,but how many ,.......m'-' _tqra on the TV and,go tbroqb a boriDg agenda of ~ not inV!>lvinr rate/fee increues; or read the Star-News thatt!lqroecbly. even if they bad it? , We have sqgested two addi- tional methoda for tha council to inform and coordinate with the citiZllI111': -Senaing a _ci1-generated form letter on ms,jor or poebt- book items that can be mailed to each citizen who IJODtacts the council. The letter DOIIlchtats the pros and cons and reasons for the council's stand on that subjec:t. -Contacting al;lum.a 6rm who makes monthlY mailings to everyone, like the San Dieeo Gas & Electric and with their ooop- eralion pigy-backing ..abbre- viated agenda of the- Council meetings linIitad.to,pockej;book or , major itBnll ,and tiJDed ,for a month in ad~ 10 ~inter- estsd ci~. ian. their opiniousa~ tfuis~_ ~t''''g, or contaCt couneillDtlmbers prior tothe,.~..QF', ,,,' "., ~~:~ter!d~ law, ~~,.-..-.. __type of info",,~~: iii the two s~tiOns abo~. It will be iJ~ I '.' ~t "]I'~""'"":." <>,z" -,<>i~~ ,j' ~-~ ,'--'" September 30, 1991 TO: FROM: The Honorable Mayor and City Council I I" George Kremp1, Deputy City Manager ~ Written Communication 5c - 10/1/91 Council Meeting SUBJECT: With regard to Written Communication 5c on tonight's agenda, transmitted herewith is a revised recommendation regarding this item: This is a letter from the Brentwood Arms Homeowners Assocation requesting the assistance of the City Council to have Ca1trans reconsider their decision concerning construction of a noise wall at the Brentwood Arms property in connection with SR-54. Ca1trans indicated in their letter that they took noise readings during the A.M. peak hour and that the noise levels did not exceed 60 decibels. Ca1trans' standards require 67 decibels before a sound wall will be built. Ca1trans' measurements were the A.M. peak hour which is generally from the westbound lanes on the north side of the Sweetwater Channel. This is at a considerably greater distance from the Brentwood Arms condominiums than the eastbound lanes on the south side of the channel. Since the eastbound lanes would be more affected by the P.M. peak hour traffic, it is possible that the noise levels, if taken during that time, would be higher. In addition, the noise levels may inc~se still further during the P.M. peak hour when the northbound 1-5 to eastbound SR-54 ramps are opened. Therefore, IT IS RECOMMENDED THAT THE MAYOR WRITE A LETTER TO CALTRANS REQUESTING THAT THEY TAKE NOISE LEVEL READINGS DURING THE P.M. PEAK HOUR BOTH NOW AND AFTER THE OPENING OF THE REMAINING RAMPS FROM 1-5 TO SR-54. FURTHER, IT IS RECOMMENDED THAT CALTRANS USE CHULA VISTA'S NOISE STANDARD OF 65 DECIBELS IN DETERMINING THE NEED FOR A SOUND WALL. GK:mab October 2, 1991 Mr. Jesus Garcia, District Director California Department of Transportation P. O. Box 85406 San Diego, California 92186-5406 Dear Mr. Garcia, The Brentwood Arms Homeowners Association has brought to our attention the noise studies you have performed in connection with SR-54 and their residences at 110 North Second Avenue. We note that the noise measurements you took were measured during the A.M. peak hour and that your standards require a noise level of 67 decibels before a sound wall is required. Our review indicates that the A.M. peak hour traffic is primarily located on the westbound lanes on the north side of Sweetwater Channel. These lanes are more than 600 feet farther from the residences than the eastbound lanes which would be more affected by the P.M. peak hour traffic. We also note, that in connection with the P.M. peak hour traffic, that the northbound 1-5 to eastbound SR-54 ramps are not open yet. It is our belief that, when the full interchange is open to traffic for all movements, the noise from traffic on the southerly lanes closest to the Brentwood Arms condominiums will increase substantially. Therefore, the City Council has requested that I express our concern about your decision based upon the data we were given. We further request that Caltrans take further noise measurements during the P.M. peak hour at the Brentwood Arms condominiums now. If the noise level of 67 decibels is not exceeded due to the current traffic, we request that you take further measurements when the full interchange is open to traffic at 1-5. Sincerely, Tim Nader, Mayor DATE: October 15, 1991 TO: The Honorable Mayor and City Council FROM: John Goss, City Manager~ Keith Hawkins, Acting dhief of POliC~ written Communication from Colleen P. Casey Re. Lack of Response to Car Defacement VIA: SUBJECT: council Referral No. 2474 At the October 1, 1991 Council Meeting, staff was directed to investigate an allegation by Colleen casey, 76 Montebello, that she called the police department regarding a malicious mischief complaint of vehicle damage and "was treated with almost cold indifference." Upon receipt of the citizen's complaint, Communications Systems Manager Kelsey was instructed to conduct a regular disciplinary investigation of the citizen's complaint. It was determined that the call was received in the dispatch center by Communications operator Joann Spicer on day and time stated. CSM Kelsey monitored the tape and produced for me a transcript of the conversation along with a copy of the tape recorded conversation between the police dispatcher and Ms. Casey. CSM Kelsey related in the disciplinary report that he felt communications Officer Spicer was "in no way either cold or indifferent." I personally listened to the tape recorded conversation of the incident in question and agree with CSM Kelsey's evaluation of the conversation. In closely analyzing the phone conversation, I felt that Ms. Casey was somewhat and understandably upset by the circumstances and believe she was very frustrated by the events that led up to her contact with the Police Department but I don't believe the dispatcher in any way treated Ms. Casey inappropriately. communications systems Manager Kelsey advised me that he made follow-up contact with Ms. Casey and that encounter went very smoothly and CSM Kelsey felt the somewhat negative incident culminated in a better understanding and good feelings. KH/amh CASEY I t~-0~~ leV r' \;:~\ ~~\\i\ . , \;.I.\\' Y ~I<.\.- . - . '" Z o i ~ c..c..,-",-~ ~V\..'-~':>- Q ~ C\..'-(> U ~ 1"\1\. C'), "-\-\-"\.1:) CU~i' ~~ ~c-. ~,-^-J.. "'-~ ~ ~ ( c...~ ~O../\. ~ ~ 3 JL.~ Q", L '-^'- tJ,,-,-,>,--t ~ t--\.'I.. l,-M.c..~M... ~ ~~ ~ '). ~ c..~\.~~t~ l\L'V-~ Q \- G \'1- 3 i\ J Q \J 4: -t\.'-L , ~~g,\ ~o ~G..,,-,-,- 6b t'I.,-.J\ .~ Lcr--.-v\o.V(\.vr L.S ~L ~ yx:-\..'- V-\ v'\~y W~ Cl.v...~ ~'-~ +0 b i O-OJ\. ~'--'V\ ~ (\A..Q/\ '" l f\... ~ ) t\r--t~ WCLj::) \o.:\:\.... ~ ()\.~ ~ , S-b.,1 . ~"-{A. '> ~. ~ t "uCL~ t.-W ~UL , 1 co..>J- e..d ~ C\. \. S t <; l -I- ~ ~~. . ~ ~ l~ cU...lN\..u'::>t- L~2 \jv'-. ch ~~'-^-U- - ~'^6 C ~~'f ') \'^" l, l(A~ v-O Cv' t"- ~ \J """ ""^- <t- \y\.A.~~ ~ ~ ~+ ~^'-- ~'-'- ~ QAAd, ~ [~'^- O-A-\ ') \.. ~e...-'-. ""'\ -t-o --t\.~ ~ k *'- 0"'-, , \1'-L ~ ",CCL.I) U-O ~ -L 0-1';, '-* wOJ) SCdov\A6 d' ~~ '-\-\-'-L \ ""'--'~ u:"^^- ( S ~ 0 ~ -\-&Z<l Ov\A..c9.--'o \-0 ~ ...t k6 ~ [)...~v.. ckl ~ i5t.Ot-h^-'G' ~V-V\.~ I\'--~",A.ct.w ~"\ ~,-dU-\ 9-L~+ \)'-\..b-tt.. ~~~ -t- ~'-'o~' (l 1- s -rt\..UI Il ~'-~ r"l 0 M t-'\ .-t'l" "-"-"- ~ ~ 1..0 ? r \'\.. c-\U- \J::'\ fli.-A-lO\.4.-S ~ ~ rO~~v..~ ~ \L 1...,':>. '1\\CV\.A.~ '"'\ <J\) - Co l \.Q..e v'\. Co- s t.Lj 5b",2.. iTHE ~R\NY F (';:- rJt: 11 272 Church A~oe ,,,1' "=', " -~- Suite 4 Chula Vista. CA 92010 -"2. '.~. 9' (619) 427.59J Sf? 24 ~ I . Real Estate Management & Sales Investment & Residential Commercial Leasing Self Storage Management Homeowner Associations September 13, 1991 CITY'~ " CI-jV,' : ,,' I ;~ _ u.. .." c ;:.." J~ {-''''N__..,,,.~....,.,._,~,,,__,..~~_..,. W0 [i; liL' I'~ 1'1 \;1 is ,-,' : I ""I' U; ~ ," .:j J " ,I i! ; ,.--"-.----....-.. . .- " !,' , Hit: SEP 7, ~i'-:.'L--.. . CF", . ~:_~:,L~,~,..... The Honorable Tim Nader Mayor, City of Chula Vista 276 4th Avenue Chula Vista, CA 91910 RE: Brentwood Arms Homeowner Association Dear Mayor Nader: The Brentwood Arms Homeowner Association is requesting the assistance of the City Council regarding a situation which is affecting the health and well being of the seventy-seven families living at 110 N. Second Avenue. The noise generated by the traffic on the new Highway 54 extension has had a serious impact on the residents of the Association. The Association contacted The State Department of Transportation to request that a Noise Study be conducted at the property. The Transportation Department complied with our request and did conduct a noise study. A copy of their reply is enclosed for your reference. In effect, they have indicated that nothing will be done to alleviate the noise experienced by the residents because the levels do not exceed the standards set by the Federal Highway Administration. Although the noise levels may not exceed the set standards, you must realize that to go from an extremely low level of noise to a 55-60 decible increase has made a noticeable and annoying difference to the families living in this Association! We feel the difference is significant enough to create health concerns for the residents. We are appealing to you and the City Council to use your influence with the Department of Transportation, to request that they reconsider their decision and proceed with some type of noise abatement program to protect our families. Your intervention on our behalf will be greatly appreciated. Sincerely, ~ ~\t\l ~ (l\)BY_ \'1-, \ ~\C \ Bre ~, '(\:", \\-\ ( "~\ \. \'\'~'-\......,...... I ' \~'-\\..,~- .'-"'\,.,.,-.i.,,-,- .-\) ~ owner Association WRITTEN COMMUNICATIONS sc--/ STATE OF CAlIFORNIA. BUSINESS. TRANSPORTATION AND HOUSING N,XNC'f PETE WILSON, Governor September 5, 1991 @'" ;- ....i.~. . , "..e; , -~ ~ , /"~ ~ DEPARTMENT OF TRANSPORTATION DISTRICT 11, P.O. BOX 85406. SAN DIEGO 9218&5406 11-SD-5/54 PM 8.8/9.1 PM 0.1/2.1 Brentwood Arms Home Owners Association 110 N. Second Avenue Chu1a vista, CA 92010 In response to a telephone call from Norma Perkins with the Paul Miller company, Caltrans took noise measurements on August 21, 1991 at the Brentwood Arms condominiums in Chula vista. Noise levels recorded were from traffic using the recently opened Route 54 freeway between Routes 5 and 805. During the morning commute period, four noise measurements were taken along the perimeter of the buildings while two noise measurements were taken on second story stairways to represent second story balconies. First floor noise measurements ranged from 55-58 decibels (dBA) while second floor readings ranged from 58-60 dBA. A carport between the condominiums and Route 54 provides some noise attenuation for the first floor units. To determine eligibility for noise barriers, Caltrans uses noise abatement criteria set forth by the Federal Highway Admin- istration. In residential areas, the minimum requirement is when existing or estimated future noise levels exceed 67 dBA. We understand your concern for the sudden increase in noise when the freeway was first opened. However, the noise levels that we recorded are well within the range of noise levels typically found throughout urban areas and below the minimum required for constructing noise barriers. We are aware that, as growth continues in south county areas, traffic volumes on Route 54 adjacent to the Brentwood Arms will no doubt increase. According to our calculations, even if this expected increase were double the present volume, estimated future noise levels would still be below the abatement criteria for residential areas. sincerely, JESUS M. GARCIA District Director BY~J~I du~ RICHARD GROB, Chief Environmental Analysis Branch C 5Cr --;2. . R?-""';'~" I~-- I =-_ '-" ~~" t \t ('~ U r;:1~ ' I ~.~ r"' uu j St.P L 0 i':J'J1 L___.. m_._._...~ CITY l,,)::i'lCI; Off ICt.::; L.__~.,_..~.,~:,!:~.~::.~~ r i:. (:!'~,_.~ 'i' 'Ii "91 $EP 24:;12 :28 CITY , CITY lL:. , - T,A L Mrs. Sylvia Arnett 425 Naples Street, Chula Vista, CA. 91911 Phone: 420-6999 Mayor Nador and City Council 276 Fourth Avenue, Chula Vista, CA. 91910 September 16, 1991 Dear Mayor Nador and City Council Members: I should like to direct your attention to a problem: that of the unsanitary conditions that exist in the locker rooms at the City pools. I have gone through all the regular channels to have this situation rectified but to no avail. In Feb./March of this year I visited the City Manager's Office and registered a complaint with Ms. Marianne Barberie. An inspector was sent out to Lorna Verde Pool; his opinion, IIDisgusting!". Since then no action has been taken. I have been using the City pools for twenty years. During the last ten years, I have watched Lorna Verde, a first class facility, become rundown not for the want of staff but due to management, at all levels, not caring. I look forward to hearing from you. Thank you. Sincerely, c:~~"'O- hQ..~ Sylvia Arnett " . "-~'\ \\c '- (l\ ) \\ ~.- .'\~;S:\:!"--'\ ,,' ::/ \, ~~"-'- " -\- y-. '\~''--__ /).1\\,.,'\ '_.'-" :, WRlnEN COMMUNICATIONS ,,-...!.' , ( " , \ Sc!-/ , ,:~ '"" \':~:"--;- ~.- '.! I ~: i !'~ ".,,-" ',,", -....".,.,-..... p~r"!7P(!:'n ." _c". .._.' ,_.~ Mayor Nader and Town Council Civic Center-F Street Chula Vista, Ca. 91910 CITY . - CITY> '. f' ~ 1 L\, I, .' SEP I BL. : i I i-~....__ .' I. CiTY G{)iJ1~;'! cr:fr'::;~~ ~--_.f~,~!!,f:~~;1.';5Ei;~':~1~.~""~,, 575-21 Otay Lakes Road Chula Vista, Ca.91913 September 16,1991 .91 SEP 24 :'12:28 Dear Mayor Nader and Members of the Town Council: It is with concern that I'm writing about the pliaht of us who are living in Chula Vista, and who are constant users of our excellent recreational facilities. My concerns center around the actions of the leasee of the Chula Vista Municipal Golf Course and South Bay Restaurant. It was my understanding that part of the conditions for leasinr included both the maintenance of a public restaurant and environmental awareness of the Sweetwater River Valley. These are my specific concerns: 1) The restaurant was closed precipitously with no notice approx- imately 2 weeks ago...advertisements for it are still being published in newpapers as late as this week. How come? 2) The flow of water through the co~has been slowed to such 'an extent that places are growing dry...creating endangerment to wildlife. Is river water being diverted excessively toward golf course use? Yet a third concern is the d1a.'lS<!i1 in atmosphere that has been created by the allowanc€f.of "5-somes" and the excessive pressure exhibited by the course marshals on the golf course. If at all possible, I woula appreciate answers to my concerns. I know that you've always been a caring governmental group. Thank you. Sincerely yours. jJtMf/~ (l~- Pearl Leal Prine \~\'. .... ~ :\' L ""'\' \l,\:_ ~. \) ~~~\\~~'\ w.'-, ~',"L' \" '" \)3<'"" " \:,,~'" ') h \ \ 1'.., \ - \ WRITTEN COMMUNICATIONS .s-e -I COUNCIL AGENDA STATEMENT ITEM TITLE: /, Meeting Date 10/1/91 Resolution 1~.J.51{pproving the "Gayle McCandliss Memorial Grove and Nature Trail" Capital Improvement Project and appropriating funds therefore for Phase I Director of Parks and Recreatio~ City Manager G !L-1b ~~ Item SUBMIITED BY: REVIEWED BY: (4/5ths Vote: Yes X No_) Referral No. 2239 At the regular City Council meeting of January 22, 1991, staff was directed to investigate the feasibility of establishing a memorial grove at Halecrest Park in honor of Mayor Gayle McCandliss. Upon further analysis at the park site, an expanded concept for the "Gayle McCandliss Memorial Grove and Nature Trail" has been formulated for consideration. RECOMMENDATION: That the City Council: 1. Accept the staff report, approving the project concept of the "Gayle McCandliss Memorial Grove and Nature Trail" at Halecrest Park, direct staff to prepare a Master Plan, and approve the submittal of a 5-year phase Capital Improvement Project (CIP) for consideration in FY 93. 2. Appropriate $7,500 from unappropriated RCT funds in FYI991-92 to implement Phase I of the project. BOARDS/COMMISSIONS RECOMMENDATION: On May 16, 1991, the Parks and Recreation Commission voted unanimously to establish the Memorial Grove at Halecrest Park. Minutes and Commission staff report are attached. DISCUSSION: At the January 22, 1991 City Council meeting, the council directed staff to investigate the feasibility of planting donated trees in a "Memorial Grove" and locating a dedication plaque at Halecrest Park. The report was to identify an appropriate location, process, and any additional funding necessary so that council could respond to these issues. Staff conducted a site visit to analyze Halecrest Park in an effort to determine an appropriate location for such a Memorial. In analyzing location within the park, consideration was given to existing positive factors such as spectacular views balanced against certain negatives such as proximity to the freeway and portions of the site that are prone to litter and visual pollution. Upon conducting and completing the site inspection, and having subsequent discussions with the Planning Department, it was verified that incorporation of the undisturbed natural open space into the Memorial Grove concept would be an asset. Staff proposes to expand the Memorial to include a nature trail system into this project. [glmgrove] 1 t'l Item Meeting Date 10/1/91 &, To ensure the acceptability of this project, 'staff met with Mrs. Norma McCandliss on June 25, 1991. A site visit was conducted with her, and the entire concept and proposed locations of the various elements were reviewed and discussed with her at length. At the conclusion of the site visit and meeting, Mrs. McCandliss conveyed her understanding and support for the concept of the project as presented in this report. Based upon this analysis, the department proposes a modification of the "Memorial Grove" concept to include an expansion of the park and the utilization of the city-owned natural open space area to the north of the park. The "Memorial Grove" would be expanded in concept to include a "Nature Trail". The expansion of the project's scope is being recommended for the following reasons: o The area proposed for the nature trail is owned by the city and has been identified as a potential area for the expansion of Halecrest Park by the Planning Department and the Parks and Recreation Department. o The views from this location of the mountains of eastern Chula Vista, the Coronado Bay Bridge and downtown San Diego, are spectacular and could be utilized to great benefit. There are very few locations within the City of Chula Vista that have a promontory landform such as this, that allows unobstructed views. o Because the natural coastal sage/chaparral habitat that is existing at the site is rapidly disappearing throughout the City and the State, an opportunity exists to enhance this property and develop public awareness and appreciation for the natural beauty that is indigenous to this area. o Given the "stewardship" that Gayle McCandliss exhibited while on the Council; preservation and enhancement of this undisturbed open space in the center of the city would provide an excellent opportunity to support her beliefs. o This open space area may be existing habitat for sensitive and endangered plans and wildlife. The proposed Memorial Grove would be located at the northern end of the developed portion of Halecrest Park, with native California trees being utilized for the grove. Oaks, Torrey Pines and/or other acceptable trees which would provide an appropriate transition from developed park into natural open space are proposed. Located within the grove would be a dedication plaque identifying the grove and the nature trail as the "Gayle McCandliss Memorial Grove and Nature Trail". The grove would also contain benches that would be oriented towards the view of downtown San Diego, and an information kiosk for the nature trail. [glmgrove] 2 ~ ".2. Item Meeting Date 10/1/91 ~ The kiosk would have a map to indicate the location of the trail, information about the native coastal sage/chaparral plant community and the other plant types on'the trail. Currently, there are unimproved trails that wind through the open space, providing an opportunity to establish a trail network without having to clear or damage any of the existing plant masses. The types and quantities of trees and additional plantings, irrigation and supplemental improvements for this proposal could be developed to a wide variety of intensity levels. However, the most effective approach would be towards a more simplistic level of development. This would minimize the impact on the existing open space, provide an appropriate level of improvements, and keep the costs within reason. The proposal by staff recommends the development of a master plan for the "Gayle McCandliss Memorial Grove and Nature Trail". This Master Plan would be developed by the Department's Landscape Architect. This concept includes a trail network that would connect to the open space from the park, improve the pedestrian circulation in the park, and provide access to the grove. In addition, individual site furnishings, signage and related features would be designed or specified to be provided. The proposed trees and supplemental plant material should be indigenous to Southern California to maintain the native/drought tolerant character of the landscape. Furthermore, it may provide opportunities to secure grant monies from the San Diego County Water Authority to assist in the design and signage of the grove and trail system. This proposal contains five phases. The current plan anticipates four (4) phases to complete the scope of work for the Memorial Grove only. The final phase would be for improvements to Halecrest Park that would improve circulation to the Memorial Grove, update the irrigation system and embellish the park itself. o PHASE 1: Procurement and installation of trees, irrigation, plaque and benches for the "Memorial Grove" at the identified location. To be accomplished in FY 1991-92. Cost estimated to be $7,500. o PHASE 2: Identification and layout of the trail system throughout the open space area. To be accomplished in FY 1992-93. Cost estimated to be $5,000 to $10,000. o PHASE 3: Installation of supplemental plant material and irrigation in the open space area. To be accomplished in FY 1993-94. Cost estimated to be $10,000 to $25,000. [g l RIg rove] 3 6~3 Item Meeting Date ~, 10/1/91 o PHASE 4: Procurement and installation of site features and signage within the open space, along the trail network. Construction of an improved trail (decomposed granite, mulch or concrete pathway). To be accomplished in FY 1993-94. Cost estimated to be $10,000 to $50,000. o PHASE 5: Design and implementation of improvements to Halecrest Park. Concrete walkways to access the "Memorial Grove", tot-lot improvements, site furnishing upgrades to reflect what has been provided in the open space and irrigation improvements to reduce water consumption and increase efficiency. To be accomplished in FY 1994-95. Cost estimated to be $100,000 to $250,000. The initial installation (Phase 1), would involve staff time to plant the grove of trees; modify and extend the existing irrigation in the park to sustain the trees; design, procure, and install the dedication plaque, and improvements to the lookout vista. Costs for Phase 1 are estimated at $7,500. This amount includes staff time to prepare the design. In addition, the estimated cost is based upon the quality and size of the benches, the amount of supplemental irrigation required, the quantity and size of trees installed, and the scale and detail of the dedication plaque and mounting pedestal. The actual costs can vary greatly dependent on how extensive and elaborate the final approved design is, and whether City staff or independent contractors do the actual installation of the project. Attachment A is a graphic indicating the proposed location of the Gayle McCandliss Memorial Grove and Nature Trail, relative to Halecrest Park and the freeway. Attachment B is a list of additional project and cost information for each phase and a proposed time line. Potentially, the project could receive donations to help fund the project; as well as obtaining resources through community groups involved in raising funds and/or assistance with the actual installation of the project. The potential costs for the site improvements and components as identified in this report could range between $135,000 to $347,000. The variation in costs being directly related to the quantity and quality of the improvements being identified in this report. FISCAL IMPACT: Funds will be required in the amount of $7,500 from the unappropriated RCT fund balance. [g lmgrove] 4 ~-Lj /6-1 Minutes of a Regular Meeting of the PARKS AND RECREATION COMMISSION Thursday 6:00 p.m. May 16, 1991 Public Services Building Conference Room 1 ******************* CALL MEETING TO ORDER ROLL CALL MEMBERS PRESENT: MEMBERS ABSENT: Vice-Chair Hall, Commissioners Lind, Willett, Carpenter and Helton. Chair Sandoval-Fernandez (excused) and Commissiner Roland 1. APPROVAL OF THE IlINUTES Commissioner Willett made comments concerning the Archery Range (item 4b). He said that the Department staff should not have to spend more man-hours on this and the commission should have become more informed of the issue before voting at the last meeting. Motion made to approve the minutes with the comments so noted. MSC Willett/Carpenter 5-0 2. PUBL:IC BEARING OR REMARKs none 3. tJNFDlISBED BUSDlESS a. Aroherv Ranae Mr. Max RObinson, a resident of Chula Vista, spoke to the Commission. He and his sons have used the archery range at Eucalyptus Park. He feels there is a need for an archery range in the South Bay. Recreation Superintendent Shy reported that when staff contacted Mr. Chessmore to meet with him as was directed at the last meeting, he was unable to meet with staff because he felt is was too much of a political issue and and it has taken too long to resolve this issue. He was not able to recommend other people to meet with. t,-5' Commissioner Willett wanted it taken into consideration that when the American Legion first used the land the city did not have plans for the property, so the American Legion cleaned it up and ~uilt a building. Zt was discussed and is a concern by the Commission that they have not heard anything about this issue until tonight since their special meeting on May 31, 1990. Vice-Chair Hall would like to have a report back to the Commission concerning all subsequent events concerning this issue that have taken place since the May 31, 1990 special meeting of the Commission. Commissioner Helton asked if this could be done by next Commission meeting and Recreation Superintendent Shy felt that it could. c. Youth Center (information) Recreation Superintendent Shy reported that the City Manager gave staff direction to distribute an informal questionnaire to other Youth Serving Agencies in the Chula Vista area. The questionnaire will go out next week soliciting information if they would be interested in participating in the operation of the Youth Center. Staff will be reporting to the Commission next month on the results of this questionaire. 4. HEW BUSrNESS B. Memorial Grove for Gavle McCandliss After handing out maps and graphs of eXisting city parks, Department Landscape Architect Martin Schmidt gave a presentation of ,the planned Memorial Grove for Gayle McCandliss. The Council referred to the Department to look into the feasibility of establishing a Memorial Grove at Halecrest Park. Halecrest Park was constructed in the 1970's and the outstanding feature of this park is that it is adjacent to city owned open space. Mr. Schmidt's proposal is to work with this open space to have a Memorial Grove at the north end of the park and then establish a nature trail through the open space area adjacent to the park. The grove will have a plaque, benches and kiosk/signage to identify the nature trail. This would be a five phase project that would also include improvements to Halecrest Park. Many trees have been offered for the grove. There would be a need for remedial watering with young trees being planted. Ultimately, the watering would be tapered off if native varieties of trees are planted. Planting young toOt, trees are preferable because they can adapt quicker than planting large trees. Commissioner Lind was concerned about what the trails would be made of. He supports the idea of a Memorial Grove but feels the existing trails should not be used. Commissioner Willett felt that there is a need to connect the trail systems in the City's open space areas. commissioner Willett was concerned about what fiscal year this would come out of. Mr. Schmidt explained that the plaque and grove would be out of Fiscal Year 1991-92. commissioner Lind was concerned about who would be responsible for this area. Mr. Schmidt explained that the park ranger and park maintenance would monitor and maintain the area. commissioner willett recommends that the trail system be looked at for a simpler plan. Commissioner Hall also recommends that the idea of a switch back trail system be looked at considering the terrain and potential for liability. Motion made to accept staff's recommendation #1 from the Commission Agenda statement and accept staff's submittal for FY 91-92 budget review. MSC Willett/Helton 5 - 0 b. LeadershiD Chula vista Seminar (information) Recreation Superintendent Shy reported that the seminar is sponsored by the Chula vista Chamber of Commerce and any of the commissioners who would like to attend can. Superintendent Shy will check on the availability of funds to pay for the commissioners attending. 5. COMMUNICATIONS a. Written Communications none b. Commissioners' Comments commissioner Carpenter is looking forward to the second phase of her tour of the parks. She found the first tour to be very informative, but would like to see some improvements in the parks west of Interstate 805 and south of L Street. t --7 I ATTACHMENT A \ . \ ;-l ~">.. , -'- - I. ~ --- ---- .~ --- I , ~...... ~- \ \ , ,\ \ '" .. 'I '. ....., 0 ,,~ \.' \ CI (. ~ : \ " \I ~ I I \ .. ~ : \ \ 1--- : ~ I \ _\ ,-'> ~ ~ ", /' f I '7' , /' -- J.. ", ." - 1-- . , 0~.7 "-"/' ---- _J " ,,>, ': I ~. "-.iIi: 1 \ ..' 'j , \ .~.' ,',' ',! / , ~"J". , ill , " ii,,;,': '--~' "'"1H , ' \ \ ..~<t 1 i ' , \ i,t t:3~d , \ X' .c. ~ ~ ~C:It::J , " , ~i''V '. ~_ :r1 ~ ~ ~ 1C: ~ '~-''''.-Iv~,~ \ ~ > I&. !;.c~ . \ I ~ o .. ~ "_.._. ~!>! . · .. '. ~ lOt" ~ ~ C it '. , ffJ'ft.. ,. ~ ~ h~..." e . ~ ,,~ i~~~1 "'.J '~I \I S 0 t~~11 h' .. li~i; .. , . II ~ :'! 0: ::::;1:::7. · t ~ t:::::J ' . " .. .. . o I-~'- ~-~ ~'. -~~....._-~~..:;~ Item Meeting Date 10/1/91 ~ AITACHMENT B SCHEMATIC COST ESTIMATE AND TIME LINE GAYIE MCCANDUSS MEMORIAL GROVE AND NATURE TRAIL PHASE 1: Approximately $7,500. Procurement of a dedication plaque and mounting pedestal, planting of donated trees, as well as supplemental trees; and installation of an irrigation system. This phase will require approximately 2-3 months. PHASE 2: Approximately $5,000 to $10,000. Lay-out and identification of a trail system throughout the open space area. Costs can vary greatly based on the quantity and length of trail constructed. This phase will require approximately 3-4 months. PHASE 3: Approximately $10,000 to $25,000. Procurement of supplemental plant material and irrigation components to be installed in bare areas, key locations and at appropriate micro-climatic niches for specific plant materials. This phase will require approximately 1 year. PHASE 4: Approximately $10,000 to $50,000. Procurement and installation of pathway materials; site furnishings (benches, trash receptacles, drinking fountains, plant identification signage, etc.). This phase will require approximately 1 year. PHASE 5: Approximately $100,000 to $250,000. Re-design of specific aspects of the park to promote circulation to the Memorial Grove. Improve the tot-lot area; re-design and install an updated/state-of-the-art irrigation system for reduction of water consumption; remove and upgrade worn out site features for improved aesthetics and site function; provide a new park identification sign and improved security lighting. This phase will require approximately 18 to 24 months. [g lmgroveJ 5 ~''J /~,. If} RESOLUTION NO. ;'~~~~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE "GAYLE McCANDLISS MEMORIAL GROVE AND NATURE TRAIL" CAPITAL IMPROVEMENT PROJECT AND APPROPRIATING FUNDS THEREFOR FOR PHASE I The City Council of the City of Chula vista does hereby resolve as follows: WHEREAS, at the regular City Council meeting of January 22, 1991, staff was directed to investigate the feasibility of establishing a memorial grove at Halecrest park in honor of Mayor Gayle McCandliss; and WHEREAS, staff conducted a site visit to analyze Halecrest Park in an effort to determine an appropriate location for such a Memorial; and WHEREAS, upon completing the site inspection and subsequent discussions wi th the Planning Department, proposed to expand the Memorial to include a nature trail into this project; and having staff system phases procure WHEREAS, this proposal will be and $7,500 is necessary for Phase and install trees, irrigation, plaque implemented in five 1 at this time to and benches. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the "Gayle McCandliss Memorial Grove and Nature Trail" Capital Improvement project. BE IT FURTHER RESOLVED that the amount of $7,500 is hereby appropriated from the unappropriated balance of the Residential Construction Tax Fund 610 6100 and transferred into Account PR160 "McCandliss Memorial Grove". Presented by Approved as to form by I ( 11111 -1 A41 II,! uth M. Frltsch, Attorney '{L Clty Jess Valenzuela, Director of Parks and Recreation 9350a ~-/I COUNCIL AGENDA STATEMENT ITEM.-2 MEETING DATE 10/1/91 ITEM TITLE: Resolution J~jr~9 Ratifying agreement the County of San Diego relating to designation of Chula vista Harbor as Southern Home Port of the tall Californian with the the ship Deputy city Manager Thomson tv~ City Manager{,~~ (4j5ths Vote: Yes_ No-1L) f~- SUBMITTED BY: REVIEWED BY: BACKGROUND: The City's agreement with the Nautical Heritage Society to designate Chula vista Harbor as the Southern Home Port of the tall ship Californian requires that the city make a $25,000 per year grant to the ship's organization. In consideration of the value of the ship as a shared community asset, the County has allocated $7,000 in its Community Enhancement Fund to support this service. RECOMMENDATION: That Council adopt the resolution authorizing the Mayor to sign the attached agreement accepting the $7,000 from the County. BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable DISCUSSION: The attached agreement identifies the City of Chula vista as a contractor charged with continuing to work toward maintaining Chula vista Harbor as the Southern Home Port of the tall ship Californian. For such service, the County agrees to pay the sum of $7,000. FISCAL IMPACT: The payment of $7,000 from the County will go toward reimbursing the General Fund for the $25,000 grant awarded for the tall ship Californian. The remaining $18,000 will be reimbursed by the Redevelopment Agency, leaving no net impact on the General Fund. ?-I R J03~( Q5 crt -Ig-~ BLANK PAGE (- (j <J {tt' (/ C, ~() -{ 0 LV e/ , .f~' r/ I' o.~ ~ ... t>p (~.v /( c.. ~l(1 0 \f ~t.I. I>" ~ V " ~&~01/ .{ p ( f\ \; , ..t1 ~e .t\\~ tI' ft 41. ~tV ~\ ~ '\ h-fI 0 ~ ~ <l ~ ~rJ- ~ (0 ..,> '" q'fl> {( cj +~~ t;~ ~~q~ ~1> o ~ ~ tq"\1 I( ..\'~" ~ _,< V' A.~ ~'t' 1, ~ \< 7.,;L AGREOIEHT BEMEH THE COUHTY OF SAIl DIEGO and City of ChJl. VistA The County, under autnorlty of Gov. code Z6100 and applicable County Ordinances, deslr" to engage Contractor in conn.ctlon with the promotion .nd advertising of County resources in order to Increas. Tourim, tr.de, and conmerc. In the county; WHEREAS. Contractor !)OSlen.s certain skills, experiencI, education lind/or comp.tency to perfo"" the special services or event identified beJow, and County desires to engage Contractor for such special .erv1ces or event; and AUDITOR AHD COHTROLLER Funding Organization 10250 Contract I: Account: Task Option Activity Approved for funds and accounts: WHEREAS, the Board of Supervisors on AUGust 14 1991 alloclited $7,000 to the Contractor for services as indicated herein for the period Julv 1 1991 to June 30 !992 by Board Action M.O.__ By: ROD CAlVAD Aud!tor . Controller The County of San Diego hereby enter, an agreement with Contractor City of Chula Vista. The Contractor will pranate and provide a scope of services described as the following tourllt/cu1tural related activities: Maintain Chula Vista Harbor as the Soutnern HollIe Port of the Tall Ship Cliltfornllin. Tem of AarHml!lnt and Scone of Services The tll'lll of this Agr...nt .hall be for the period indicated above provided, however, that thh Agrelllllnt shaJJ be autOlllltlcally renewed fran fhcli1 year to fi.clil y..r following the Ind of each period, subject to the following conditions: The consideration to be paid by the County to the Contractor during each ren...1 period shall be that amount lipproprl.ted by the County in Its final budg.t for that flsCll year for ~)'IIIInt of Contractor'. ..rvices; and Tn.r. is no chang. to the scope of .erv1c.. described above to be provided by the Contrlictor; lind The contractor shall file with the County's Board of Supervisor., within 30 days following the adoption of the county'. final budget for that particular yen, the Contractor'. written acceptance of tM consideration .0 budgeted. If for any renewal period the scope of services to be provided by the Contractor Is different than the .cope of servlc., described above, the County's representative and the Contractor IIIIY In writing amend this Agreement by specifying the consideration to be paid by the County to the Contractor and the scope of ..rvices to be provided by the Contractor for each fiscal year renewal period. The con.identio" .hal1 be that lIIIOunt appropriated by the County tn its ftnal budg.t for thli fisca1 year coverln; tht ....nanent. Method of P,_nt Quarterly payments ofllqual &llK)unts, which shall be due on or before the last day of each quarter, will be made automatical y comnenCing with the County's receipt of a signed copy of this Agre...nt on or before 2 weeks prior to the last day of the quarter. In the event a signed copy of this Agreement Is not received on or before 2 weeks prior to the last day of the quarter, the first payment will be made on or b.for. the last day of tl'le next quarter. Dur1ng the contract year, but In no e....ent later than two months beyond the contract year, the Contractor must subalt docLlllentatton to the County', representative .ett1ng forth actual expenditures made In support of the 'cope of aervicea. Any pa.)1ll8nts ...de to contractor which .xceed the total actual exp.nditures for the contract year III.Ist be refunded to tke County.Re1mbursement for .xp.nse. incurred in adv.nce of the quarterly payment schedule wil1 be lllade upon submtss\on of an invoic. by the Contractor to the County's r.pr.s.ntati..... s.tting forth the actua1 expenditures. The amount of such reimbursement shall be deducted from the succeeding quarterly payments. In the event that less than all services are performed In a prop.r and tl1ll81y IIIInner, the Contractor shall be obligated to inform the County's representative of such, and shall only be paid for the reasonable costs of those services perfonned during the payment period as determined by the County's representative. However, the Contractor and the County', representative may agree in writing to extend the period of this Agreement for not more than thr.. (3) IIOnth. to allow the Contractor additional time to preform the services required by this Agr.ement. The total p.lyments ma~ to Contractor for service. performed during the total period of this Agreement, Including any exten,1on, shall not .xceed the amount allocated to Contractor as Indicated In this Agr.ement. In the event Contractor receives pa)'lllnt frDIII the County for a ..rvice which is later dlul10wed by tIM County u!)On revi.w of the Contractor's documentation of actual expenditures. the Contractor shall promptly refund the disallowed amount to the County on r.quett, or It Its option, the County offs.t the amount disallowed fran any pa)'lllnt due or to becQIIII due to contrlctor under this Agreement or any other Agreement. Comoensat10n The County agrees to pay to the Contractor the ,In of $7.000, for the period Indicated above, and Contractor Igre., that said sum shal1 be full compensation for all services in performin; this agr...nt for ,aid period. Furthennor., If this Agreement Is amended or automatically renewed fran fiscal year to fhcal year, the County agr." to pay Contractor a SUD equal to th. amount appropriated by the County in Its final budget for that fiscal year for payment of Contractor's s.rvices, and Contractor agrees that said sum shall be full canpensation for III services in perf01'lllng this Agrelllllnt for that filca1 year. Admlnhtra;tor of Aore_nt The Chief Aanlniltratlve Officer shall be the County', representative for the purpose of adninlshrlng this Agreement. .!!21..!a... Any notice or notices requ1r.d or permitted to be giv.n pursuent to this Ag,....nt ..y be ptr,onally .erved on the other party by the party giving such notice, or may be served by certified ..n. postage prepaid, return receipt requested, to the fo11owlng addresses: County; County of San Diego 1600 Pacific Highway S.n Diego, Ca 92101 Mr. Jim Tnanson. Deputy City Kanager City of Chula Vista 2276 Fourth A...... Chula Vista, CA 9Z010 I have read the above and the Tems and Conditions set forth on the back of this Agre...nt and I accept the a110cation and agree thereto: Centractor: Contractor Signature Title """ County of San Diego Clerk of the Board of Supervisors or Autnortzed Representative Date 7-3 TERMS AND CDMtIITIOIIS OF ctIMJIfITY UHAHCEMEHT SERVICES AGREEMENT I. ~It and I"etflon 5f -m At an)' t1... during nonnel buslne.. hours nd IS often IS the County 1I'IIy deem necessary, the ntractor s ..de .va . I to the County for examln.tlon .11 of Its records with rlspect to .11 matters covered by this .\gr....nt .nd w111 pI""lt the Count)' to audit, eXllllln. Ind lIIke 'xc.rpts or tr.nscriftl frOlllluch records, and make audits of all invoices, ..t.rI1 11 , payrol1s, !'Kords of personn.l Ind other data re11ting to al IIIIU,rs covered by this Agreement. Unless othlrwts. specified b)' the County, s.ld records sho1Jld be llllde nal1abl. for examination within San Diego County Contractor shall 1141nta1n luch records In an access1ble location and condition for a period of not lell than fours years following receipt of final l)I)'IIIent under this Ag~...nt unlell County agrees in writing to an earlier dhpos1tion. The State of California or Iny FederaJ agency having In Inter..t in the lubject of this agreement .hall have the .... rights conferred upon County by this Agreement. 2. ~~l~ttan ~ ~ fQEaCauu Upon breech of this .\greensnt, Count)' shall have the r1ght to terminate this Agreement, by y g v ng wr tten "I)t c. to ntractor of luch tlmlnation and spec1fy1ng the effective date thereof, at llut five (S) days before the effective date of such tam1natlon, In that event, Contractor sha11 be entit1ed to received ~asonable compensation for any satisflctory work callpl.ted to dati of termination, not to exceed the IImIInts p,ay.ble to date of termination reduced by the amount of dlNg.s su.ta tned by County by re..on of 'uch breech. ' 3. TI!!~1natton fer ~t~ ~ ~v County lIIIy termln.te this Agreement, .t any time by giving written notice to Contractor of suc t.....lnation.n lpee )' rig t effective date thereof at l..st nln.ty (90) days before the effective date of such termination. 4. T~tnatfa'i fff ~~ 5f ~tra1:r Contr.ctor 111I)' t.rmlnate thts Agr....nt at Iny t1me by lIiving written not1c. to County o .uctl 'T'II n. on a spec1 y nil t effect Iv. dah thereof et l...t n1net)' (90) days before the effective dlte of such t.mlnat1on. In that eVllnt, It I. expressly agreed .nd understood that Contr.ctor at the option of County .hall for a minimum period of sixty (60) day. after glvtng such notlc. provide "' ~..ted by the .chlnhtr.tor of this Agre..nt, assistance and advice to Contr.ctor'. succ...or to facilitate the period of tran.it1on c.used by .uch teraln.tion, provl~ that such minimum period of Isslstanc. .nd Idvlce by Contrlctor to Contractor'. succellor .hall not .xtend beycnd the .ffectlve date of the termination. S. CbImn. County 111I)' fl"Olll t1_ to t11111 requ1r. changes In the scape of the tlrv1ces of Contr.ctor to be perfonned hereunder. Such ~ including any Incru.e or decrl.le in the amount of Contrlctor's c~nsat1on which are IIRItually agreed upon by and between County .nd Contr'ctor, shal1 be .ffective when Incorpor.ted In written ....nc:inents to this Ag.....nt therein. 6. ~ar:bt~ttv The Contr.ctor shall not assign any Int.rest in this Agreement, and shall not tr.nsfer .ny Interest in the same t r )' ..slgnment or nov.tlon). without the pr10r written conlent of the County thereto; provided, however, that claims for money due or to becane due to Contr.ctor fr(lll County under this Agreement IIIIY be assigned without such approva1. "otice of any .uch ..s1gr1111nt or trlnlfer shall be fumished prCiftll:lt1y to County. 7. Contr.ctor covenlnts that Contr.ctor present ly has no interest. inc lud1ng, but not limited to. other pro ectl or nt contracts, .nd shall not .cquire .ny .uch interest, direct or Indirect, which would confl1ct in any manner or de9r.. with t perfol"lNlnce of .erv1ces required to be perfonned under this Agreement. Contractor further covenants that in the perfonnanc. of th1s Agreement no per.on having '1'1)' such Int.re.t sha11 be 1I\1)10yed or retained by Contractor under this Agreement. 8. PUb1t~~t~ R~f1:'J tnd Us. af ~hrtal No IIIIteri.l prochJced, 1n whole or in part. under this Contract shall be subject to cop>", gnt n t Un t tate. or n Iny other Country. The County .hall have unrestricted .uthorlty to publish. disclose, distr1bute .nd othenfise u.e, In whol. or in p.rt, .ny report., data or other lllteri.ls prepared under this contract. All reports, data .nd other III.t.rllls pr.pared uncleI' this Contract sha11 be the property of the County upon ccmp1etion Of this Contract. 9. ~sur." and IbTd ~~lv:s ~ Contractor .gm. to 11111ntaln such insur.nce as will fully protect both Contractor and unty rom .ny or I c aims u I' any workmen's compensation .ct or employer's liability laws, .nd fran any and al1 claims of whatsoever k1nd or n.ture for the dalllage to property or for perlonal injury, Including death. made by anyone wnomsoever which may &rIse from operations c.rr1ed on under th1l Agreement, either by Contractor, Iny .ubcontractor or by .nyone directly or indirect1y engaged or employed by either of tt., Contractor sha11 exonerate, indelll1lfy and hold harm1e.. County fran and against, and shall '''11III full re.pon.lb111ty for pa)'lll8nt of, .11 federal. state .nd local taxes or contributions Imposed or required under unemployment Insurance, socl.l security and tncane tax laws, with respect to Contractor and Contractor's amploy... engaged in performance of thiS ,\gr....nt. County, and its .g.nts and emplo)'lles .hall not be, or be held 11abl. for any 11.bllities, panllties. or forfl1tures, or for .ny damege to the goods, propertl.. or effectt of Contrlctor, or of .ny other persons wh.tsolver, nor for personal injury to or death of them, whether c.used by or resulting from any neg1igent .ct or omission of Contractor. The provisions of this par.graph do not re1l.ve t.... County of County's li.bll1ty for damages to Contr.ctor c.used by negligent acts or omissions. Contr.ctor further 'grllS to indenrttfy .nd hold ham1..s County and County's agents and employees, against and from any and all of ths for.golng 11.b111t1es, .nd any .nd al1 cosh or .xpenses incurred by County on account of any claim therefore. Contr.ctor agrees to IISume the foregoing obligations .nd lI.bil1t1es, by wh1ch Contr.ctor shall indemnify and hold County harmless from al1 cla1ms .r1l1ng by reaton of the work done or by reuon of .ny .ct or omission of Contr.ctor. 10. t.~,,~f'.tJntrltCtor [t 11 .grnd that County I. 1nterested only In the results obtained and that Contractor sha11 perform as .In I pen nt contr.ctor with 101. control of the manner and lIIans of performing the services required under thl$ Agreement. Contractor .hall c~letl this Agreement .ccord1ng to Contractor's own me.ns and metl10ds of work which shall be in the exc1usive Charg. and control of Contr.ctor and shall not be .ubject to control or supervision by County except as to the results of the work. Contractor I., for .11 purpo... .rls1ng out of this .greement, an Independent contractor and neither Contractor nor Contractor's emplo)'lles ,hall be cInmId In emplo)'H of County. It is expre..1y underttood and agreed that Contractor and Contractor's employees shall In no eVlnt be entitled to Iny beneflh to which County employell .re entitled, inc1uding. but not limited to, overtime, any retirement benefits, workMen', cClllpenlltlon beneflh. .nd Injury Teave or other leave benefits. 11. Eau.l 0rIrJDri1m1tv. Contr.ctor will not dlscrlm1nate .ga1n.t any employee, or .galn.t any applicant for .uch I!IIIPlo)ml!nt because of age, rac., color. relig1on, phy.ical handicap, .nctstry, sex or nat10nal origin. This provision shan Include. but not 1imited to, the fol1owing: emplo)'lll!nt, upgr.dlng, demotion, or transfer; r.cruitment or recruitment advertising; layoff or termination; rite. of payor ot....r fOI"llll of compenlltloni .nd .elect1on for tr.lnlng, Including apprenticeship. rftV:~ft Act:t_ Contractor, Contr.ctor'. subcontr.ctors .nd .uppll.rs, if any, shall comply with the Affirmative Action Program or en rs.. set forth in Artlcl. IIIk (cannencing .t I 84) of the San Diego County Achlnistrative Code, which Program is incorpor.ted here1n by referenc., unle.. the Contr.ctor, Contr.ctor'. .ubcontr.ctors or .uppllers are exempted fran said Program. T.... Affll"llllttve Act10n Pregr... for Vendors II s.t forth 1n Artlcl. Ink of the San Diego County Achlnistratht Code Ind the rules .nd regul.tlon. hllp18111ntlng lIid 'rogrllllat set forth 1n Board of Supervisor. Resolut10n No. 123, dated January 25, 1977 and Exhibit A thereto .Ire on file tn the Offlc. of the Clerk of the Bo.rd of Supervl.or. of the County of San Diego, County AaniniStration C.ntlr. San Diego. Californ1. 92101. Cople, of such provision of the San Diego County Aaninl.trative Code w111 be furnished upon reque.t. 13. P.~l Em-fmwa- It 11 expr...l)' understood.nd .greed that Contractor shall .ngage or require the 'erviCII of no other person or I'll, )' contrlctor or otherwise, to provide or ..slst in providing .ueh s.rvlc.. w!thout the expratt written consent of County, provided, however, that this provision sha11 not apply to secretarial, cl.r1c.l, routine mechanical Ind simllar incidental servIces nHded b)' Contr.ctor to ...tst tn the perfonllnc. of thts Ag......nt. Contr.ctor shall not hire County'. employees to perform any portion of the writ or tlrvlc.s provided for herein including sKrahrlal. clerical and similar incidental services except upon the written approv.l of County. 12. 14. Sov.mtna law Thl. .gr....nt SN.11 be con.trlled and Interpreted .ccord1ng to the laws of the State of California. 15. ~tract:ar" &mlolllleS a~ [~t-+: Contractor agrees that Contr.ctor hat .ecured or will secure at Contractor's own expense a person., ~loye...n equ pment required to perfom t.... servic.. required under thtt Agreement .nd that all such services will be perfonned by Contr.ctor, or under Contr.ctor'. 'upervls1on, by per.on. authorized by 1.1w to perform such ..rvic.s. If any arranp.nt I. ..de whereby -.p10yen of County Ire u.ed by Contr.ctor and '1" subject to Contractor's supervision and control, they .ha11, whil. eng.ge in such writ be con.1dered for .11 purpos.., a. IIIIployn., '.rvants. or agents of the Contractor and not of County, 1rrespec:tt.,. of puty paying tt... Contractor shall bon.rate, 1nct.nnify, .nd ho1d hamle.. County from and against any and.11 lOll, dINgs or expen.., by ,....on of any act of C1111l1ion of .ny eqllo)'H, servant or agent of Contractor, Including those, if .ny, originally IIIIplo)'MI by County and utilized b)' Contr'ctor, and Contr.ctor agree. to defend, .t Contractor's own expense, any sutt or .u1tt that Illy be brought Ig.tnst County by reason of any such ICt or an1S1lon. County Iha11 not be responsiblt nor be heJd Habl. for Iny damage to person or property consequent upon the Uti. Mhuse, or fanure of any equipment used by Contractor or any of Contractor's -.plo)"HI, Iven though such equipment be fumtshed, rented, or loarted to Contractor by County. TI'Ie aCCtptince or use of Iny such equtpillnt by Contr.ctor's emp10yees shall be construed to lII.n that Contr.ctor accepts full rllpon.jbilitY,for and .gr... to exoner.t., Indem1fy and I..,. hannlell CaLmty fl"Cllland .galnst .ny .nd all cl.lms for .ny damage whatsoever resultIng from the use. Mhuse, or hOure of such equtpment, whether .uch duIIge be to the ~loy.. or property of Contractor. other contractors, 'Count)', or of other person.. Equipment 1ncludes, but h not 111111ted to, Nterl.ls, too1. or other things. 16. ~et. ~t It Is exprattly understood and .greed that this Agreement constitutes the entire Igreement between Contractor an ountya in no event .hal1 contractor be entitled to any compensation, benefits, reimbursements or anc1l1ary services other than as her.ln expreSSly provided. '}-tj '" '" ... ... '" '" '" '" '" to to to "0 ~ "0 ~ .... .... .... - Q) "0 ~ Q) "0 ~ ... Q) ... Q) S- S- S- '" ... 's '" ... 's Q) Q) Q) :;; i1! 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I- 0. > I- 0 I- 0 I- 0 0 I- " I- " " " " E '" '" ,!, " " '-' ~ '" ~ '" '-' ~ "0 ~ "0 ~ I- ~ ,~ I- ~ I- ~ '" f- f- Z '" '" z w z z w V> '" ~ ~ '" f- ~ ~ z z ~ z 0 0 z z 0 w --' <: <: --' '" w --' --' W f- > ~ ~ > ~ V> W - - w '" '" '" '" '" '" '" '" ~ z z '" z z z w ~ ~ 0 >- ~ >- '" '" f- '" '" t:; w w w w w '" w w ~ z w w w z z z z => :": z z => ~ >- >- --' '" >- >- '" '" '" '" '" '" '" '" !Ii z z => 0 z z z '" w w ~ '-' w w w '-' :::2 .,; <: "" "" z z ~ ~ '" '" w '" '-' '-' <: '" --' --' '-' > '" '" w '" '" V> V> W ",' ",' --' f- f- V> W Z Z W W W '" <: <: '" '" w w f- f- w :;: => ~ --' --' '" '" '" => => f- , Z V> V> V> Z Z Z '" '" z z z ~ '" 0 0 '" w w <: <: <: ~ 0 '-' '-' w --' --' '" '" '" 0> '" f- w w --' --' --' --' - z z z V> w w --' --' --' --' - w f- f- W '" '" :;: :;: :;: N > > > '" '" '" '" - 0> RESOLUTION NO. ~~~~1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA RATIFYING AN AGREEMENT WITH THE COUNTY OF SAN DIEGO RELATING TO THE DESIGNATION OF CHULA VISTA HARBOR AS THE SOUTHERN HOME PORT OF THE TALL SHIP CALIFORNIAN, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula vista that that certain Amendment to the Agreement between THE CITY OF CHULA VISTA, a municipal corporation, and THE COUNTY OF SAN DIEGO, relating to the designation of Chula Vista Harbor as the Southern Home Port of the tall ship Californian dated the day of , 1991, a copy of which is on file in the office of the City Clerk, is hereby ratified. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby authorized and directed to execute said amendment for and on behalf of the City of Chula vista. Presented by Approved as to form by Jim Thomson, Deputy City Manager Ru At orney 9349a ?-5' ITEM NUMBER: '1 RESOLUTION NUMBER: I ~jS9 ORDINANCE NUMBER: OTHER: "t;Il~~ NEAJr eO '11-/85 ITEM NUMBER REFERENCED ABOVE WAS CONTINUED FROM DATE: (AGENDA PACKET SCANNED AT ABOVE DATE) ITEM NUMBER REFERENCED ABOVE HAS BEEN CONTINUED TO DATE: MISCELLANEOUS INFORMATION: /JG/l~~~E()r 8crJtl4IEN f!1J(JAJry OF S'AAJ b/~&-o <I flay tJF (!HIII..~ YIsrA- hAY BE FOil,,)/) IN ~/ry (!L6,t~ ~s ()FF/~G" (t.v.) 7-1, / 7-9 RESOLUTION NO. 15889 "- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AMENDMENT TO THE AGREEMENT WITH THE COUNTY OF SAN DIEGO RELATING TO THE DESIGNATION OF CHULA VISTA HARBOR AS THE SOUTHERN HOME PORT OF THE TALLSHIP CALIFORNIAN The City Council of the City of Chula~ Vista does hereby resolve as follows: WHEREAS, the City's agreement with the Nautical Heritage Society to designate Chula Vista Harbor as the Southern Home Port of the tall ship Californian requires that the City make a $25,000 per year grant to the ship's organ1zation; and WHEREAS, the County of San Diego has allocated $7,000 in its COl!l1!unity Enhancement Program to go toward this $25,000 grant; and WHEREAS, in order to receive this County funding, the City needs to contract with the County; and WHEREAS, the attached amendment extends the existing agreement with the County identifying the City of Chula Vista as a contractor charged with continuing the designation of Chula Vista Harbor as the Southern Home Port of the tall ship Californian. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve an Amendment to the Agreement between the County of San Diego and the City of Chula Vista relating to the designation of Chula Vista Harbor as the S~uthern Home Port of the tallship Californian, known as document number C090-223, a copy of which is on file in the Office of the City Cl erk. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby authorized and directed to execute said agreement. omson puty City r~nager Presented by ;J 7~ ?-7 Resolution NO. 15889 Page 2 PASSED, APPROVED, and ADOPTED by the City Counc11 of the City of Chula Vista, Calffornh, this 9th day of October, 1990 by the following vote: AYES: Counc 11 members: McCandliss, Moore, Nader, Cox NOES: Council members: None ABSENT: Counci 1 members: Malcolm ABSTAIN: Councilmembers: None ATTEST: ~~~~? ~~ Beverly . Authelet, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that the foregoing Resolution No. 15889 was duly passed, approved, and adopted by the City Council of the City of Chula Vista, California, at a regular meeting of said City Council held on the 9th day of October, 1990. Executed this 9th day of October, 1990. ..., - . / .,/,/ . ~ ~. /> " ,....,~.,< /,- ~,~:e.:J.:, :", :"'<<'.<..iC~_<..J' 1everly A. Authel et, Ci ty Cl erk -.- --- ?-r AMENDMENT TO THE AGREEMENT BETVEEM THE COUNTY OF SAN DIEGO AND CONTRACTOR RELATING TO COMMUNITY ENHANCEMENT SERVICES WHEREAS, the County of San Diego (hereinafter "County) and City of Chula Vista (hereinafter "Contractor") have entered into Community Enhancement Program Agreement (hereinafter "Agreeent") providing for the Contractor to promote and/or advertise County resources through the provision of specified services; and WHEREAS, the Agreement authorizes the County's contract administrator/ representa- tive of this Agreement and the Contractor to amend this Agreement if for any renewal period the scope of services to be provided by Contractor is different from the scope of services specified in the Agreement; and WHEREAS, the Agreeent requires any amen dent to specify the consideration to be paid by County to Contractor and the scope of services to be provided by the Contractor for each fiscal year renewal period; and WHEREAS, the parties to the Agreement desire to renew the Agreement by amending it pursuant to the provision set forth below; NOW, THEREFORE, in consideration of the above premises and of the mutual promises herein contained, the County and Contractor do hereby agree to amend the Agreement as follows: 1. All provisions of the Agreement shall remain in full force and effect, except as hereinafter provided. 2. The consideration to be paid by County to Contractor shall be that amount appropriated by the County in its final budget for the Contractor for the fiscal year covering this amendment to the agreement, as indicated: Consideration: $7,000 Fiscal Year: 1990-91 - , 3. During the period of the fiscal year indicated under paragraph 2 above, the Contractor will provide the scope of services described as the following tourist/cultural related activities: Maintain Chula Vista Harbor as the southern home port of the tall ship Californian 4. The "Method of Payment" provision in the Agreement is hereby amended to read as follows: Quarterly payments of equal amounts, which shall be due on or before the last day of each quarter, will be ..de automatically coamencing with the County's receipt of a signed copy of this Amendment on or before 2 weeks prior to the last day of the quarter. In the event a signed copy of this Amendent is not received on or before 2 weeks prior to the last day of the quarter, the first payment will be made on or before the last day of the next quarter. During the contract year, but in no event later than two months beyond the contract year, the Contractor.ust submit documentation to the County's representative ?- 'J " , ,... setting forth actual expenditures ..de in support of the scope of services. Any payments aade to contractor which exceed the total actual expenditures for the contract year aust be refunded to the County. Reilabursellent for expenses incurred in advance of the quarterly payment schedule will be aade upon submission of an invoice by the Contractor to the County's representative setting forth the actual expenditures. The amount of such reimbursement shall be deducted from the succeeding quarterly paylM!nts. In the event that less than all services are perfonaed in a proper and ti.ly ..nner, the Contractor shall be obligated to inform the County's representative of such, and shall only be paid for the reasonable costs of those services perforlled during the payment period as deteY'llined by the County's representative. However, the Contractor and the County's representative aay agree in writing to extend the period of this Agreement for not .ure than (3) .unths to allow the Contractor additional time to perform the services required by this Agreement. The ~otal payments aade to Contractor for services perfonaed during the total period of this Agreement, including any extension, shall not exceed the amount allocated to Contractor as indicated in this Agreement. In the event Contractor receives payment from the County for a service, which is later disallowed by the County upon review of Contractor's documentation of actual expendi- tures, the Contractor shall promptly refund the disallowed amount to the County on request, or at its option, the County offset the amount disallowed from any payment due or to become due to Contractor under this agreement or any other agreement. The parties hereto have caused this Amendment to the Agreement to be executed and accept and agree to all its provisions on the date set opposite the name of each of the parties. ~. . COHTIACTOR ~ 1 ~ , S i na re /~ ~_ &;u. /;/6/90 If!tnR - Title . , I()/~ I ate COUNTY CONTRACT: ADMINISTRATOR/ ~ ~i REPRESENTATIVE ()V- Page 2 7 - II) COUNCIL AGENDA STATEMENT Item Heeting Date # ?l',-9 ITEM TITLE: Report: survey on city-wide consultants and contractual services John Goss, City Manage~ Dawn Herring, Budget Manage~ N~hl ~"'-l1A"":?r 1!2g1 SUBMITTED BY: sV REVIEWED BY: (4/5ths Vote: Yes_ No-L) Council Referral No. 2381 At the July 23, 1991 City Council meeting, Council requested a report on the City's use of consultants and service contracts. This report represents a broad review of all existing contracts for services required city-wide, regardless of contract costs. In addition, several recommendations for further study are requested to be formally referred to the City Manager. Also attached is a memo responding to the request by Mr. Joseph Garcia regarding an alleged City contract with Steven A. Malcoun.(Attachment VIII) RECOMMENDATION: the referrals necessary. That Council: Accept the report, and approve recommended, and provide further direction as BOARD/COMMISSION RECOMMENDATION: N/A DISCUSSION: The City of Chula Vista has historically taken advantage of consultants and contractual services in order to provide a cost- effective supplement to existing City staff and obtain expertise not available within staff. The general philosophy has been that high citizen demand and heavy workloads on a periodic basis do not necessarily justify staffing up to that level permanently. It has proven to be more cost effective to look at the realistic, consistent level of workload in each department and to take advantage of outside sources when the workload or demand goes above those expected levels. When the decision is made to hire a consultant or contract for a specific service, that decision is closely reviewed by the department in question as well as city administration. If the contract amount is over $25,000, it is brought before Council for their approval. This is done on a case-by-case basis, and each contract is looked at individually. This report represents an alternative approach to reviewing this issue in that all consultants and contractual services contracts are being looked at on a city-wide and department-wide basis. #brr' ~19-/ Item ~ ~/9 Keet1.ng Date alIetH /fP/9/ This request by Council to provide a review of all consultants and contractual services contracts has generated a volum1.nous amount of data. In order to fac1.litate the Council's review of th1.s 1.ssue, this agenda statement will provide a narrative overview of the data, citing examples of when the City has determined that city staff is more appropriate, in addition to examples of when we've determined that contracting for the service or hiring a consultant has been a better choice. This report is designed to provide detailed information regarding the City's use of consultants and contractual services. After Council has reviewed the report and the attached data, certain issues outlined in the report will be explored further as part of the City's normal budget process in order to ensure that the City is spending its money in the most cost effective way possible. Attachments Attached to this report you will find three summary listings. The first (Attachment I) 1.s a list of c1.ty-w1.de consultants list1.ng a total of 72 separate contracts which are currently in existence. The second summary (Attachment III) is city-wide contractual services which list 62 separate existing contracts and the third (Attachment V) is a listing of 29 CIP related consultants and contractual service contracts. Each of these summaries provides basic information on each contract including; the name of the consultant or company, the vendor number, what their particular expertise is, the reason they were hired, the department they predominantly work for, the date they were originally hired by the City, what kind of contract it is, whether it is ongoing, a one- time special project or an annual contract, what the consultant's general duties are and some funding information. Funding is divided in fiscal year 1992 by the amount anticipated from the General Fund, the amount which comes from Redevelopment and an "other" category. Also listed is the actual amount paid to this consultant during the last fiscal year. The final entry on the summary is a miscellaneous category which is used to clarify the funding if an amount is listed in the "other" category or to tie this particular contract to a specific project. The second piece of data that is being included in th1.s package are the actual consultant and contractual surveys which were completed by each department on each existing contract (Attachments II, IV, VI) . These surveys represent a more detailed look at why an individual or company was hired by the City, especially in relation to why we hired them versus hiring City staff to complete the project. When each department submitted this survey, they also submitted a copy of the Council agenda statement and the contract related to the consultant or company as well as any additional 2 -,/b-1. 8'/;~,). Item #Z/I "/lv/::d J~,h I Keeting Date pertinent information. Those attachments to the survey have not been included in the Council packages since the volumes of information would not be logistically feasible to provide to each Councilmember. However, copies of all of this information are available at the Council offices. Past Conversions to Contract or Citv Staff Consultant and contractual service contracts are reviewed at many different levels within the City. The first review is typically done within the department requesting use of a consultant or contractual service. That department is responsible for preparing an analysis determining which type of service is going to be more cost effective and forwarding a proposal to Administration with their request. Typically these requests are done within the annual budget review process. During this budget review, a member of budget staff completes a thorough review of the department's request and analysis, provides their own review and analysis and forwards the information to the City Manager. The Manager then, looking at city-wide concerns and priorities, recommends to the Council those changes in service level which he believes will most benefit the City. Contracts which are over $25,000 must be brought before Council for approval. In this case, the agenda statement will review the decision to enter into a contract and highlight the pros and cons. Over the last four budget cycles, the Manager has transferred some formerly contracted services to in-house staff. Some examples of these include: 1. FY' 89 Sewer System Videoing: A 3-person crew was recommended and approved to assist in the maintenance of the City's growing sewer system. This crew is capable of video taping City sewer lines in contrast to past practice of contracting for this service. The two prior fiscal years the City paid $75,000 for this service to a contractor. The cost of the equipment was $134,780 and the crew was approximately $90,000. This crew is also responsible for drainage channel cleaning so staff costs for this purpose were approximately $45,000. Comparing the annual contract cost to the cost of the crew this crew paid for itself within 2.4 years. However, sewer main breaks provide a good example where staff believes the benefit is significantly higher. Dealing efficiently with sewer main breaks can create tremendous benefit both financially to the City and lessen potential negative health impacts on citizens. A recent problem discovered in the neighborhood of 4th and "H" highlights the efficiency this crew has brought to the City. The TV crew was able to quickly determine that there were actually two sewer main breaks and pinpoint the exact location of each in order to dig up only that portion of the street that was necessary. In the past, when the crew was unable to 3 -t~ .....;~ rA';J. Item .#z, ~ /l II/lOin /ph111 , '/, Heeting Date use this service they would dig up large portions of street in hopes of finding the main break. This was disruptive to traffic as well as created excess work for the crews digging the holes, repairing the breaks and filling them back in. 2. FY '89 Chip Seal: The efficiency of the Chip Seal operation was increased dramatically with the addition of a new piece of equipment, a self-propelled chip spreader ($68,799). With this equipment, the need for outside contractual assistance in the annual chip sealing process has been eliminated. The annual miles of streets chip sealed has increased by 65% since this chip spreader was obtained while the cost for this program has remained fairly constant. 3. FY '90 Building projects Supervisor: The position of Buildings Projects Supervisor was created and approved to add a higher level of internal quality control and cost containment on CIP projects. Previously, a subcontractor was hired as a "Clerk of the Works" at a cost of 3-7% of the construction cost. There are significant long-term savings expected from the addition of this position. This will give us an in-house capability to review architect renderings of a project and follow the progress through to the final project completion to maintain that the project's standards are neither inadequate nor excessive. 4 . FY' 90 Plan Checking: A Plans Examiner was added in the Building and Housing Department to reduce the use of contractual plan review services provided from Esgil Corporation and Willdan. During FY 88-89 the City spent $206,081 on plan check consulting fees. During FY89-90 $203,566 was spent and then during FY90-9l when this new position was hired the annual cost of plan checks sent to consul tants dropped to $38,829. The annual permits during this time period dropped about 14% which compared to the 80% drop in consultant costs still represents a significant savings. 5. FY '92 Data Processing: The status of the Data Processing Manager was changed from contractual to City staff. The cost of this contract had grown to an amount where it was determined to be more cost effective to hire an in-house person. First year cost savings are approximately $800, however the long term benefits are seen as more significant than the cost savings. In a similar vein, while having minimal dollar impact, the City changed the contract for the Town Gardener to an in-house position in order to provide better control over the service being provided. 4 JL -~/- ?/I-l/ Item ~o,9 J~ I~/~l Keating Date Summarv Hiqhliqhts Consultant Summary The attachments include three summaries: 1) Consultants; 2) Contractual Service; and 3) CIP Projects, which includes both consul tant and contractual services related to CIP. On Attachment 1 (Consultant Summary), you will find a list of 72 total contracts for consultants although some of these are separate contracts going to the same consultant or company. A total amount being paid for these consultants during FY 92 is estimated to be $2,591,348 which includes the General Fund, Redevelopment Agency and Other funds. This other fund category includes such sources as Developer Impact Fees (DIF), developer deposits, grants and open space and assessment districts fees. The General Fund total of $352,465 represents only 13.6% of the total. If you discount legal services of $301,000, the figure of $51,465 represents less than 2% of the total. The following is a narrative review of the data on the Consultant Summary, for more detailed information review Attachment I, then Attachment II which is the actual survey form. Additional information is available on request. Attornev Of the $352,465 which is paid for from the General Fund for consultants, the bulk of it goes to the attorney's office ($301,000). A contract for Attorney service is for predominately three (3) reasons. First, services required are fairly specialized and must be completed in a very timely manner, such as the Jones Cable litigation being conducted by Silldorf, Burdman, Duigan & Eisenberg ($80,000). Second, the services required are extremely specialized such as the SDG&E plant expansion litigation by Shute & Mihaly ($48,000 General Fund/$48,000 RDA) and Bond Counsel Services required by Engineering ($263,000 Bonds Sale proceeds). Daly & Heft have been used for non-police tort litigation cases, superior court and some eminent domain litigation which is contracted primarily due to workload. The Attorney's office workload is at such a level that demands for service cannot be met with existing staff. (See Attachment VI) It is recommended that the Attorney, with the assistance of Budget staff, complete a cost benefit study on the feasibility of increasing the Attorneys staff. Buildinq and Housinq As noted above in the section on past conversions from contracts to city staff, the Building and Housing Department has reduced its use of contracts significantly. Although $50,000 is listed as 5 '"11S, ,,5 8'/1 ,5 Item -If- lfA rJHu/':H 1~/i11 Meeting Date anticipated to be paid for out of the deposit accounts, the actual amount will vary depending on need, The contractual plan checking is used predominately for cases requiring higher structural complexity. An example is the Rohr project. This building uses a unique structural application known as moment space frame, which is actually a "soft' story. Because of the uniqueness of this building it is more cost effective to hire a consultant that specializes in this type of structure. The department uses Willdan especially when soils analysis is required, since they have expertise in this area which staff does not have. Communi tv Development Within Community Development, planning expertise is required at a different level than what is typically done in the Planning Department. An example is the use of Cinti & Associates, who were hired to develop a conceptual plan, including design standards for the Auto Park. In addition, the Bayfront project presents some urban design issues where design and environmental sensitivity are major issues. Cinti has a great deal of expertise in this area, an expertise currently not available within city staff. The use of Attorneys, such as Remy & Thomas, are required because they are specialist in CEQA legislation compliance. Sheppard, Mullin, Richter & Hampton prepare redevelopment contracts and agreements which could feasibly be done by the City Attorney, however, due to high workload in the Attorney's office this work cannot be accomplished in the time frame required. Torstan Environmental Sciences is used due to their specialized expertise in the analysis of environmental testing. The City is required to investigate and mediate environmental problems on any property that is being acquired or which the City is participating in the purchase. Examples when these services have been required recently are the Otay Valley Road project, Auto Park and the Bayfront. Encrineerincr The Engineering Department requires the use of a variety of consultants to supplement staff for expertise and due to heavy workload and projects which must be completed within a specific timeframe. One consultant, William Harshman is used predominately for Sewer Planning. Mr. Harshman is a retired senior engineer for the City, with extensive knowledge of our sewer program and the metro sewer program. His specialized knowledge is needed to assist in the 6 -rJ~~ 6r B'/J ,/, ~ ?,4 .a.-eo:., ff //pA/., I , " sewer program on a limited basis and he could not be hired as a part time employee without jeopardizing his retirement. Item Heeting Date The firm of Kadie-Jensen is used as a Financial Consultant for the issuance of bonds. Bond issuance requires very specialized financial skills and the need is cyclical. Financial Consultant opinions are also independent evaluations used in the sale of bonds by potential bond purchasers and, therefore, it would be inappropriate to hire in-house staff. Municipal Finance Administration provides project management services for Assessment Districts. This serv~ce is less specialized, but it still requires special knowledge that only a few people dealing extensively with assessment districts have obtained. Also, the need for this function is very cyclical depending upon the use of assessment districts and bond financing. In addition to Community Development, Engineering also uses the firm of Torstan for very specialized environmental assessments. A one time project requiring this specific knowledge is the Paint Pit Removal. This project has required ground and groundwater contamination testing and liaison with the State at a projected cost this year of $211,519, and $193,368 last fiscal year. Assessment Engineering, a specialty of Willdan, is a required part of the assessment district and bond financing program. The level of work effort required in this area is very concentrated during different time periods. It would require the addition of several in-house staff with training in assessment engineering to carry out the peak cyclical work load. Finance Within the Finance Department you will notice $30,700 from the General Fund to pay for the City's annual audit of its financial and accounting records. This audit must legally be completed by an outside, independent auditor and therefore no in-house staff could be hired to perform this function. Personnel In the Personnel Department, $1,700 is spent on a firm which specializes in employment law. Representatives of this firm have provided employee relations training programs and other specialized group training workshops for City staff to better prepare them to administer discipline in a legally defensible manner. Plannina The Planning Department uses consultants to generally supplement staff in areas requiring specialized expertise, or when time frames 7 ~1 8't'J, '? Item K~/J B.ku/~1 /~/"I Meeting Date are required for project completion which cannot be met with the existing level of staff. During the review of the FY 1991-92 budget, consideration was given to a request by the Planning Department to add an Associate Planner in the Advanced Planning Division to assist in working on major projects assigned to that division. During budget review it was determined that prior to adding any additional positions the department should prioritized its projects and present that list to the Manager and Council so that the Department's resources can be utilized to meet the most important planning needs. Planning is preparing a report for Council which will be presented in early September and include many alternatives to the approach to staffing and use of consultants. During FY 1990-91 Council had authorized an additional Senior Planner position in the Current Planning Division. Part of the rationale for adding this position was to reduce the need for use of consultants on review of large scale projects. This position has been filled and this Planner has been assigned to one large scale project (Baldwin-Telegraph Canyon Project). However there have been several other projects filed since this position was filled which necessitated the use of consultants. At the initiation of each new project, Planning staff reviews the availability of in-house staff to conduct the plan review. Any recommendation for use of consultants is forwarded to the City Manager and the City Council in conjunction with the approval of the consultant's contract. There are three contracts with planner Bud Gray. Mr. Gray, a former acting planning director with the City brings specific expertise in city operations and development projects. Two of the contracts are for specific projects, San Miguel Ranch and Eastlake. The Eastlake project involves two separate SPA Plan amendments, one involving a Kaiser medical center complex in the Village Center, and the other involving a 152 dwelling unit density increiise in the Eastlake Greens project. Both of these projects are paid for from developer deposit accounts. The third contract provides for the backfill of one Senior Planner currently assigned to the Otay Ranch project. The Otay Ranch project was originally to have been only for one year, but has since been extended for an additional two years. The planning department originally tried to underfill this position with a lower level contract planner, however, this proved unsuccessful. The General Plan Amendment and General Development Plan for the Otay Ranch Project will be acted on by Planning Commission and City Council during FY 1991-92. Following adoption of those Plans, Staff will be able to evaluate long term staffing needs for further implementation of the Otay Ranch project. 8 ~ g~~i Item ~ 8'/J ":16,:or /~/9'1 Meeting Date An expertise not currently on staff is a licensed architect. A recent study determined that there is currently not sufficient workload to justify hiring a full-time architect. Douglas Childs has been used to assist in developing the design review manual which will provide assistance to both city applicants and staff. Another one-time project within Planning requ~r~ng specific expertise is the sign abatement program, including the notification and consultation on the City's sign re, i.rements. When the specific project is completed, the or-going work will be transferred to the Current Planning section, and no additional consultant assistance will be required. Lettieri-McIntyre & Associates have been used to provide analysis and reports required for Rancho Del Rey project review. All costs a funded from developer deposits. The City has now completed approval of SPA Plans and tentative maps for the entire Rancho Del Rey Specific Plan Area. It is the Department's intent to deal with any future implementation of the Rancho Del Rey Plan with in-house staff. An environmental planner has been hired to backfill the half-time position assigned to the Otay Ranch project. As noted above this project has exceed the time frame originally estimated. An additional environmental planner has been contracted to assist in alleviating the current backlog of environmental impact reports (EIR). An additional Associate Planner will be hired during the current fiscal year which should alleviate this backlog of EIR's and reduce the need for contractual planners. RBF has worked on the Salt Creek Ranch Project, which should finalized this year. Willdan, funded through the DIF has prepared the City's Growth Management Plan. The $2,258 remaining in this contract will provide for the printing of the final report. Public Works/ Operations The Operations Division is responsible for providing building inspection and testing of construction materials of City projects. The Redevelopment Agency will fund $10,000 required for testing of materials related to the Youth Center Project. Contractual Services The contractual services summary (Attachment 3) includes 62 separate consultant service contracts, although some of these are separate contracts going to the same contractor. The FY '92 costs for these contracts is $4,302,729. Of this total amount, $230,036 is funded from the General Fund while $146,670 is from the 9 ~ 8"rJ,1 Item ~7/J Meeting Date ..&/1.ul ~H 1~;j/11 Redevelopment Agency, and the remaining $3,926,023 comes from other/special/restricted funds. In this case, other funds include Transportation Development Act Funds which provide all funding for the Transit Operations Program, Gas Tax Funds which provide support for chip sealing, street sweeping and tree trimming city-wide, Sewer Service Funds and funding from developer fees as well as fees for services and revenue from the open space districts. Communi tv Development The CHIP program in Community Development has been operated by a contractual employee, Anthony Ciotti. This individual is approaching retirement and will likely be replaced by an in-house employee beginning in FY 1992-93. Property Management is an area that has been contracted successfully. The cost is minimal in terms of the staff time which would be required to manage City properties such as the El Dorado building. In many cases the City does not hold on to this kind of property for any length of time and it would not be cost effective to hire and train staff to manage property. Enaineerina The Engineering Department is responsible for testing of materials and inspection of CIP and subdivision projects. BSI 1.S used predominately on inspection of subdivision projects (paid by the developer) while City staff works on all CIP projects and subdivisions. One contract inspector was kept busy full time this last fiscal year and the department is looking into the possibility of requesting additional staff in the FY 1992-93 budget. The United States Testing contract provides for materials testing on all projects (subdivision and ClP) which must be completed by specially trained individual in a laboratory. The City has neither the trained individuals or the laboratory at this time. Although this should be reevaluated as the city grows. Librarv The City contracts with a private security guard service to provide security, crowd control and noise control within the Library six days per week from October through June. Because of the unusual hours and only partial year requirement for security services, it has not proven cost effective to hire City employees to provide this service. The Library also contracts for interior plant care and landscaping to plant the annuals in the Library fountain. These are two areas which, as a result of this study, have been forwarded to the Parks 10 ~ 8"/J,/~ Item ~ 8'/1 Meeting Date aUU/!H I~/I?I able to take & Recreation Department to determine if they may be over these services at a more reasonable cost. Manaaement Services The Management Services Department coordinates the process of televising City Council Meetings. The $34,000 annual funding for this program is split 50/50 between the General Fund (in the Non- Departmental budget) and the Redevelopment Agency. In order for City staff to accomplish this task, a large capital investment would be required to obtain the appropriate equipment and train staff in its operation. Since this service is used only on a limited basis, it is not viewed as feasible to move in that direction at this time. The Chula Vista Chamber of Commerce provides general information services to the general public by responding to walk-in, telephone and mail inquiries about a wide range of city topics. The Chamber provides information on visitor attractions, lodging facilities, clubs and organizations, restaurants, recreation sites and demographics. Several thousand inquiries are responded to each quarter. The Chamber can perform this service at less cost than if the City were to hire staff. The annual cost is split 50/50 between the General Fund (in the Non-Departmental budget) and the Redevelopment Agency. The City's telephone system is supported through a contract to NEC Communications who will repair and replace telephone equipment, wire in new phones and provide some software assistance for the programming of the phone system. This contract is listed specifically because staff has determined that there may be pieces of this contract which staff may be able to perform. During the FY 1992-93 budget review process, this issue will be looked at more closely. The Public Information Section of Management Services uses a variety of contractors to assist in very specialized work products. For example, a photographer is used periodically for pictures for the "Quarterly", brochures and special events. Also contracted are typesetting and graphic design work to support various City publications as well as technical assistance in video production. Since these needs are infrequent, and it would require a large capital investment for the equipment to provide these services in house, it is not recommended at this time. The City operates with a Unisys Mainframe Computer. computer maintenance contract is more effectively Unisys at a rate much less then hiring a City employee The annual provided by and training 11 ,i( J J l ( 8".19 -II Item ~ 8',4 ou.u/H I~/'I Meeting Date them in this specialty. In addition, the life span of these large computers is approximately five years. When this one is replaced, it is likely it could be replaced by a different brand of computer or even by a combination of more powerful microcomputers. In lieu of an uncertain future this is an area which continues to be more efficiently contracted out. Nature Interpretive Center The Nature Interpretive Center contracts for maintenance, repair and disease management for their aquariums. This annual contract is $7,000 which is reasonable especially since the aquariums do not currently require full time care. The Nature Interpretive Center prints promotional materials that are computer generated and require specialized printing capabilities. The City does not currently have the ability to use this computer-generated layout nor can they print at the resolution required. If the City were to attempt to be able to accomplish this kind of printing, the cost of the printer alone is more than $100,000 and the volume of work needed does not justify that purchase. The Nature Center also contracts for their landscaping maintenance and irrigation system repair. This issue has been forwarded to the Parks & Recreation Department to review the needs of the Nature Interpretive Center and to determine if this contract can be converted to City staff. Parks and Recreation The Parks & Recreation Department is a prime example where services are continually evaluated in terms of whether contracts or City staff are most cost effective. Examples include the contract with a pest control company in order to control gophers within the park system. Gopher control is very labor intensive and staff formerly trapped gophers, in fact they found 150 in one day at one park! Since switchinq to a chemical application, a specialized license is required. City staff does not currently have that license, however, a parks employee is receiving training to obtain this license so that this can be done in house in the future. The golf course contract is listed in this category, although there are no funds expended by the City for this contract. This is a situation where the City actually generates revenue from this contract. For this fiscal year it is estimated that $330,000 will be generated by the operators of the golf course. Personnel 12 J( /t -v r~ -1.2 Item #c ~,4 8;III;~ Itll'f I Meeting Date The Personnel Department has very minimal use of contracts. In two out of three cases the funds are provided from the Insurance Fund to support the Employee Assistance Program as well as the Hearing Conservation Program. Personnel Department keeps track of all applicants for City positions through a SIGMA applicant tracking system. Technical support of this system must be provided by SIGMA due to copyright status maintained by the company. Police The Police Department has contracted since 1985 with South Bay Community Services to provide counseling services for juvenile offenders. Prior to this time, the City provided their own counselors, but determined that it was much more cost effective to contract for the services because the quality of supervision was much improved. Subsequently, added to this contract has been additional funds to provide outreach counseling for run away and homeless youths within the City as well as a full time graffiti coordinator to coordinate the phase of the City's graffiti program which uses youths from the court system required to complete community service hours to paint over graffiti on both public and private property. Public Works Transit Within the Public Works's Transit Division, the largest service which is contracted is the operation of the City's transit service. This contract totals $2,240,908 for FY 1992. The contracting for transit operations is recommended specifically because it is much more cost effective to contract for this service. The contractor is responsible for all operational aspects of the system including the hiring of personnel, training, dispatching, road supervision, vehicle maintenance and fare revenue collection and accounting. This contract was originally entered into with ATC Management Corporation in 1988 for three years and has been recommended to be extended for an additional two years to expire on June 30, 1993. The total cost of this contract is based on a per mile figure for FY '91/92. It will be $1.79 per mile and in FY '92/93 that will increase to $1.91 per mile. Another City service which has become more effective to contract is street sweeping. Because the City has no street sweepers, we would not be able to accomplish this task without a large capital expenditure. The contract provides for the sweeping of all City streets and City parking lots as well as an additional contract which is used during the annual chip seal program. The cost of this contract can change at any time at the request of the City since it is based on the frequency of street sweeping. Currently 13 - .JL ,..,;3 ~ /? -1.3 Item ~~A 8/18:31 1~;'l;l'1 Meeting Date the City sweeps residential streets every two weeks, and commercial/industrial two to three times per week. However, should the City decide at any time that we need to save additional funds, this contract can be switched to any other frequency with no impact on City staff. Public Works Operations Tree trimming is also another good example of providing a service in the most cost effective manner. In determining to contract for this service, the City has looked at all types of tree trimming that is accomplished by the City. It has been determined that it is more cost effective to use the City trimming crew to handle unique situations such as that where a tree root has grown to a level that it has broken the sidewalk. Our tree crews will go into a situation, work with the street crews to tear up the sidewalk, remove the tree, replace the sidewalk and the tree crew will then plant another tree. An area that has been determined to be more cost effective to contract is the trimming of all street trees. A contractor can come in to an area and trim by block in a much more cost effective manner than City crews. One reason is that city crews can be called off on other emergency types of operations. Oualitv of Work Life proaram The Quality of Work Life (QWL) program is operating with a Federal Grant to expand the program into two new departments, Police and Public Works, and to implement an additional city-wide committee to address an issue such as development of a facilitator pool. Since the grant is for only one year, it is much more cost effective to contract for the services to meet the goals of the grant. Capital Improvement Program Consultants/Contractual Services Attachment 5 lists all consultant and contractual services related to the CIP program. This summary is listed by department with the consultants listed first by department followed by the contractual services. Within the CIP process the City rarely uses General Fund support. Each CIP project requires a variety of expertise in accomplishing the entire project from beginning to end. The architectural planning up front, the property acquisition and design of engineering projects and roadways require extensive use of very specialized services which are typically not available within City staff. You will note in this year's CIP there is no use of General Fund support. All projects have been funded from alternative funds such as the Developer Impact Fees, gas tax, state 14 ~ '8'/1"/'/ Item 16 ~,4 ~:I!Ii':H' )~hl Meeting Date grants, Transportation Development Act, residential construction tax and Community Development Block Grants. Jru'ruRE ACTION As part of the City's ongoing budget review and analysis additional study will be undertaken during 1991-92 to determine if there are ways to improve city operations. I, Attorney/Legal Staffing Review city-wide contracts for legal services and complete cost benefit study to determine the optimum level of city staff to contractual assistance. Assigned to: City Attorney/Budget Staff Results: To be included in FY 1993 Budget Analysis 2. Engineering Assessment District Project Management Review use of consultants for project management assessment districts. Determine feasibility of training house staff in this area Assigned to: Engineering/Budget Staff Results: To be included in FY 1993 Budget Analysis for in- 3. Planning Use of Contractual Planners Review use of Planning Department work which is contracted and determine the optimum level of city staff to contractual assistance. Assigned to: Planning/Budget Staff Results: To be included in FY 1993 Budget Analysis 4. Library Plant Care and Annual Plantings in Fountain Refer to Parks and Recreation to determine is these tasks can be accomplished by Parks staff. Assigned to: Parks and Recreation/Library Results: If feasible implement as soon as possible 5. Information Systems Phone System Maintenance Contract Review of the existing maintenance contract to determine whether selected areas may be assumed by city staff. Assigned to: Information Systems/Building and Housing Results: If feasible implement as soon as possible 6. Nature Interpretive Center Landscape Maintenance Refer to Parks and Recreation to determine is these tasks can be accomplished by Parks staff. Assigned to: Parks and Recreation/NIC Results: If feasible implement as soon as possible FISCAL IMPACT: None with this action. 15 ~ <j" II-If COUNCIL AGENDA STATEMENT Item Meeting Date 8'8 10/01/91 ITEM TITLE: Report Contractual/Consultant services providers who earned $50,000 or more in anyone fiscal year (FY 1985-86 to FY 1990-91) SUBMITTED BY: Finance DirectorjE Budget Manage~~ REVIEWED BY: City Manager&[':..-G (4/5ths Vote: Yes_No_X_) -t.') Referral No. 2405 At the August 20, 1991 City Council Meeting, Council requested that staff prepare a listing of those firms (Consultants/Contractual Services) who have received $50,000 or more in any given year since 1985. Also requested was a brief description of the work completed and the hourly rate or method of compensation approved in the contract. RECOMMENDATION: Accept the report. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: At the August 20, 1991 Council meeting, a report was presented to Council based on a survey of city-wide use of consultants and contractual services. While this report was continued 30 days in order to allow Councilmembers more time to review the material, Council requested some follow up information which would supplement the survey and related materials. Specifically, Council was interested in those Consultants and Contractual Service providers to whom the City paid $50,000 or more in any given fiscal year since 1985. The data compiled includes Fiscal Years 1985-86 through 1990-91. The hiring department, and brief description of duties and the method of compensation and or the hourly rate are included for each consultant. The data for this report was based on information from the accounting system. 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" ~ ~ ~ = <> :0; ~ N ~ !Ii "I o ~ :: :ii ~ ~ . . ..J. j u . . . . ~ . . ~ .: ~ . . V. ~ H V/9- ~ ~ 8 2 ~~ . o . ~ 0 u ~~ ~..; :1 .~ . o > . . ~ ~ '0 .~ ~~ i I : ~~ ~.:: Co - ~ > ~ . ~ ~ ; g>Z'E; . - . 1::E.i" t J- .~ ~~-g ~:ii :. - . ~ ~- u ~ i: g'''' t: ~ 6. :;;~.E ~ . I; :E . . :8 ~ ~ ~ '" 1'0 ~ ~ ~ ~ .- ~.~ f i! ~ z ~ ~ i! ~ 5;! ~ = CO ~ Z ;; ~ z z < ~ ;; " ~ E: ! ~ < N ::< ~ . ~ . ~ o - ~a !: g> ~ ~ ~ ~ N "I ~ \!! ~ . . . ~ ~~j S!.2:..o;: ..~ ~L ~ . Q. C .; ..; ~ ~ . . ~ ~~i . . ~ a~ - . i" ~~; ......... c ~ . ~!! g> ~ ~- u ~ - ~. ~ ~ 5 :;;5] .... = '" li~ ~ .... ;;: ~ I ~ -t ~- of .@" t ~ < ~ !!:. o z '" ~ ~ z " z ~ ~ ;; ~ .! E: ! ~ < ~ g' ~ .:i 3 - ~ . ~ ~~ . " ~ ~ ~ N ~ i ~ ~ o ~ :: . ~ . ~ ~~i -.I!~ ~ t ~ Po: a. 50: ~ o '" . . .- . . ~ u v - ~ ~ ~ . ~ ~ ~ g>~f - . i" ~:: ... . 0 ~ j; ~ - . ~ ~- ~~l :;; 5 . j;: . ~ . ~h J- i ii rf-J- i! .. z < ~ ~ ~ ffi ~ z ~ z ~ ;; ~ . . ~ i ] u ~ o o ~ ~- g:;! ~ e . :.:: ., 0 ~a ~ B ~ =< ~ ::; ::J "I o ~ ~ Ii ~ ~ ~ o . -'" . . . ~ J . ;;; " "!!- .:8 . <; ~ =:: ~~ ;i . - ". <;~ . . . . ~ ~ h ~~ ~ ~ n ~ = ~ ~ is Ii! I!: to i v ~ v ~ = ~ ~ = ~ = ~ ~ ;; COUNCIL AGENDA STATEMENT Item <:J Meeting Date 10/1/91 Report: SANDAG Regional Grow~h Management Strategy Director of Planning ;ft{(/ Director of Public Works (~ City Manager 1~{(, (4j5ths Vote: Yes_No...x.J Attached is a draft of the SANDAG Regional Growth Management Strategy (RGMS). This draft was prepared by SANDAG staff and the Regional Growth Management Technical Committee, and has been released for review by the SANDAG Board of Directors. The Strategy has been developed through SANDAG in response to Propos it i on C, the County Advi sory Measure on Growth Management whi ch was approved by the voters in 1988. The Strategy has been reviewed by City departments and staff comments are attached. ITEM TITLE: SUBMITIED BY: REVIEWED BY: RECOMMENDATION: That Council: 1. Authori ze staff to forward the attached comments, with any addit ions recommended by Council, to SANDAG; and 2. Continue to work with SANDAG to final ize the Regional Growth Management Strategy. DISCUSSION: The proposed Regi ona 1 Growth Management Strategy (RGMS) i ncl udes quality of life standards for eight (8) regional factors, including air quality, water, sewage treatment, sens it i ve 1 ands preservat i on and open space, soli d waste management, hazardous waste management, traffic congestion and housing. These factors were chosen because they deal with issues that affect the whole region. In addition to the Quality of Life standards, the proposed RGMS addresses the rate and distribution of growth, and the siting and financing of regional facilities. The Draft Strategy also contains a self-certification process for determining local and regional agency consistency. The Regional Growth Management Technical Committee will review all of the comments recei ved, recommend revi s ions to the Draft Strategy, and propose a final Strategy to the Regional Board this fall. Some of the other publ ic agencies that will participate in implementing the Draft Strategy incl ude the Air Poll ution Control Board, County Water Authority, Regi ona 1 Water Quality Control Board, City of San Di ego's Metropo 1 itan Sewerage System, SANDAG, CAL TRANS, Port Di stri ct, MTDB, and the Department of Defense. Under the proposed RGMS, local jurisdictions would agree to certify the consistency of the pertinent elements of their general plans with the Regional Growth Management Strategy. Regi ona 1 agenci es woul d also part i c i pate in the self-certification process. 9-/ Page 2, Item Meeting Date Cj lO/rl9l Self-certification consists of the Initial Self-Certification Process whereby local jurisdictions will be provided a check list to help them evaluate their consistency with the Strategy. The initial part of the process should occur within the first 12 months. After initial certification, a continuing self-certification process will involve fil ing an annual monitoring report by the City with the Regional Board. ANALYSIS: Staff has revi ewed the draft Regi ona 1 Growth Management Strategy, and has prepared the attached 1 i st of comments (Exhi bit B). These comments pertai n ma in 1 y to the sect ions of the report deal i ng with Transportat ion, Sewer, and Water, and include several proposed revisions and/or clarifications to these sections. The final staff comment highlights the fact that implementation of the proposed Regional Growth Management Strategy will involve a significant commitment of staff time and financial resources, on the part of all the local and regional agencies which will be involved. There should be a further effort to identify these costs, and consider means by which these costs can be minimized, and implementation priorities can be established. FISCAL IMPACT: None at this time. WPC 9779P Attachments: Exhibit "A" - SANDAG Regional Growth Management Strategy Exhibit "B" - Staff Comments 9";< COUNCIL AGENDA STATEMENT Item J IJ SUBMITTED BY: Meeting Date 10/01/91 RESOLUTION II, 3 &, I RESCINDING CITY COUNCIL RESOLUTION 16337 WHICH WAIVED PUBLIC FACILITIES DEVELOPMENT IMPACT FEES FOR SIL VERCREST APARTMENTS Community Development Director L ~ . ITEM TITLE: REVIEWED BY: City Manager iN 1 (" X" (4/Sths Vote: Yes _ No _XJ BACKGROUND: On September 3, 1991 the City Council adopted Resolution 16337 waiving $161,250 in Public Facilities Development Impact Fees (PFDIF) for Silvercrest Apartments, a 75-unit low-income senior project funded by HUD and being developed by the Salvation Army. Additionally, on September 19, 1991 the Redevelopment Agency appropriated $114,000 from the Low and Moderate Income Housing Fund to pay the project's Sewer Facilities Participation Fee. On September 24, 1991 the City Council asked that Resolution 16337 be returned to this Agenda for reconsideration. The Agenda Statement that accompanied Resolution 16337 is attached . RECOMMENDATION: That the Council: (1) reconsider Resolution 16337 accept Alternative 2, and direct staff to return with a resolution appropriating the funds at the next Redevelopment Agency meeting, and (2) adopt the resolution rescinding Resolution 16337. BOARDS/COMMISSIONS RECOMMENDATION: At its meeting of September 25, 1991, in the context of reviewing an update on the Salvation Army Silvercrest Apartments project, the Housing Advisory Committee recommended unanimously that the project receive no further City/Agency funding and that cost savings be sought from the contractor. DISCUSSION: The Council wished to reconsider Resolution 16337 in order to explore options to waiving the $161,250 in Development Impact Fees. Staff has developed three scenarios as possible alternatives: /~/?-I Alternative 1. Alternative 2. Alternative 3. Page 2, Item It) Meeting Date 10/01191 Rescind the waiver, loan $161,250 in General Fund monies to the Redevelopment Agency Low and Moderate Income Housing Fund, and direct staff to return to the Agency with action granting an additional $161,250 in Housing Fund monies to the project to pay the PFDIF. The loan from the General Fund would be paid back from FY 1992-93 income to the Agency's Low and Moderate Income Housing Fund. Rescind the waiver and direct staff to return to the Redevelopment Agency with action transferring $161,250 of Housing Fund monies from the Capital Improvement Project (CIP) for the Relocation Mobilehome Park ($1.2 million available balance) and granting those funds to the Silvercrest Apartments project to pay the PFDIF. Those funds transferred from the Relocation Mobilehome Park CIP could be replaced from future year's tax increment income to the Housing fund. Rescind the waiver and direct staff to return to the Redevelopment Agency with action transferring $161,250 from the $700,000 appropriated to the CHIP Housing Rehabilitation Program and granting those funds to the Silvercrest Apartment project to pay the PFDIF. This action would limit this fiscal year's activities in this very successful program. Staff recommends Alternative 2 because it will have no impact on existing programs or on the General Fund. The funds transferred from the CIP can be replaced with subsequent years' funds before they are needed. FISCAL IMPACT: Any of these actions would result in total Agency assistance to the Silvercrest Apartment project of $275,250, or $3,670 per unit. The current balance of unappropriated revenues in the Low and Moderate Income Housing Fund is zero ($0.00). The projected annual income from the 20% Set-Aside is $840,000. [C:IWP51 ICOUNCILISALARMY .113] I ~ A ... ;;.. RESOLUTION 1& 3" I RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA RESCINDING CITY COUNCIL RESOLUTION 16337 WHICH WAIVED PUBLIC FACILITIES DEVELOPMENT IMPACT FEES FOR SILVERCREST APARTMENTS THE CITY COUNCIL OF THE CITY OF CHULA VISTA does hereby resolve as follows: WHEREAS, on September 3, 1991 the City Council adopted Resolution 16337 waiving Public Facilities Development Impact Fees (PFDIF) in the amount of $161,250 for the Silvercrest Apartments, a 75-unit low-income senior project funded by HUD and developed by the Salvation Army; and WHEREAS, the City Council now feels that it would be more appropriate to ask the Redevelopment Agency to use Low and Moderate Income Housing Funds to pay the project's PFDIF. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby rescinds Resolution 16337 waiving $161,250 in PFDIF for the Silvercrest Apartment project in anticipation of the Redevelopment Agency funding said fees from the Low and Moderate Income Housing Fund. Presented by: Approved as to form: ~ ~<<iF- Bruce M. Boogaard City Attorney Chris Salomone Director of Community Development [C,IWP51ICOUNCILISALARMY.RES] I~IJ -I September 27, 1991 Agenda Item I~ 10/1/91 Council Meeting TO: FROM: The Honorable Mayor and City Council l~ George Krempl, Deputy City Manager ~ SUBJECT: Proposed Resolution of the City Council endorsing the siting of the University of California campus in Chula Vista This memo is to provide additional background to Council regarding the proposal that Council conceptually endorse the Otay Lake/Wueste Road (Salt Creek) site within Otay Ranch as a new University of California campus subject to appropriate environmental and land use review. By way of background, Council should be aware of a number of factors which have previously occurred. In July 1989, the Chula Vista General Plan was adopted which portrayed a University campus to be located on the Otay Ranch along the SR-125 freeway corridor. In October 1989, Baldwin Vista made application for a New Town Plan. The New Town Plan document includes a site within Salt Creek adjacent to the Otay Lakes as a University campus. Also, in October 1989, the City and Baldwin Vista made a joint proposal to the University of California for consideration of the Salt Creek University site. In December 1989, the Otay Ranch Interjurisdictional Task Force accepted a report of goals, objectives and policies for Otay Ranch. That report incorporated a goal of a University site within the Otay Ranch. In September 1990, a UCCV Task Force was formed, comprised of members of the community, Baldwin Vista and City staff. The goal of this Task Force is to attract a University of California campus to the City of Chula Vista. With regard to the Otay Ranch planning process, study is still ongoing. Staff of the County of San Diego, members of the Otay Ranch Project Team, and certain resource groups have expressed some concerns about the University site within Salt Creek, based upon environmental issues. The Executive Committee and the Interjurisdictional Task Force has not yet taken a site specific position and continues to evaluate the University as a component of the overall master plan. Currently, the University of California Regents are focusing their attention on the Central Valley portion of the State, and have narrowed the candidate sites to several finalists. Sometime next year, a final Central Valley selection recommendation is anticipated, as well as a threshold decision by the Board of Regents as to whether they will move to look for a second new University campus in either Northern or Southern California as the next focus. GK:mab /~~/ RESOLUTION NO. /~3&'ttJ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ENDORSING THE SITING OF THE UNIVERSITY OF CALIFORNIA CAMPUS IN CHULA VISTA The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, The University of California Board of Regents has expressed a desire to construct three new university of California campuses over the next 20 years; and WHEREAS, one of these University of California campuses will be located in Southern California; and WHEREAS, select a Southern years; and the University of California system plans to California campus location within the next few WHEREAS, the San Diego region is one of the fastest growing areas in the State and Nation; and WHEREAS, Otay Ranch is one of the largest land holdings in sole ownership, adjacent to an urban a~he ~. te of California; and WHEREAS, The Baldwin Company, Otay Ranch property owner, has proposed a General Development Plan for Otay Ranch; and WHEREAS, ove r look i ng Otay campus; and the proposed plan identified a 400 acre site Lakes to locate a new University of California WHEREAS, the County of San Diego and City of Chula Vista are jointly planning the 23,000 acre Otay Ranch property; and WHEREAS, Otay Ranch offers an unparalleled opportunity to plan and construct a magnificent new community; and WHEREAS, Otay Ranch is located in an area that is experiencing strong economic and population growth, the South San Diego County subregion; and WHEREAS, South culturally diverse due Border; and San Diego County to its proximity is ethnically and to the International WHEREAS, regional hub due corridor; and South San Diego County to development on Otay will Mesa become a and the major SR-125 -1- 1e:;,.J WHEREAS, South San Diego County has gained international stature due to the U. S. Olympic Arco Training Center located in Chula Vista; and WHEREAS, proposed Otay Ranch plan and the Chula Vista General Plan designate a major portion of otay Ranch to become a major regional commercial destination through the development of the Eastern Urban Center; and . WHEREAS, overwhelming interest has been expressed by the public to locate a University of California campus within Otay Ranch; and WHEREAS, a University of California campus would enhance the economic, educational and cultural vitality of the San Diego region in general and the South San Diego County in particular; and NOW, THEREFORE, BE IT RESOLVED, the City Council of the Ci ty of Chula Vista conceptually endorses the Otay Lake/wueste Road site within Otay Ranch as a new University of California campus, subject to appropriate environmental and land use review. Presented by 4:.. /!.L Approved as to form by ~~~,("."t Attorney City Tim Nader, Mayor 9326a -2- 1';;-,/ Mayor Nader Councilman: Rindone, tioore, t1alcolm and Councilwomen Horton CharI es Schnlljer 69 I -1175 President of Casa Vianney Homeowners Association 440 T' Street, Letter "''', Chula Vista' My name is Charles Schrader, I am the newly elected president of the Casa Vi anney Homeowners Associ ati ons. We are a 17 unit cond project located at 440 L Street, directly across the street from the Chula Vista High School footbal1 field and the newly built youth center. On April 17, 1990 the city council voted to place a turn lane directly in front of our complex, prohibiting a11 parking on both sides of L street between 4th and 5th Ave. We were sent notice about this up coming vote, just before the vote was taken; it was passed before our old boards of directors had a chance to understan.j it or do anything about it. Once it was passed, our broad didn't think they could do anything about it. When' became the President I decided to look into this matter some more. After talking to your engineering department I found out there is enough room on l Street that the city can tnstal1 a turn lane and stHl maintain one side of the street for public parking. According to city associate traffic engineer. Frank Rivera. if the city council was to ask him if it was legal and safe to do so, he would have to ten them yes. I was also told that the city wi1J be red curving both sides of the street some time within the first two weeks of Oct, so to stop it, I would have to take action now. Our complex has 31 parking spaces that's 1.6 parking spaces per unit. I t's enough to serve our needs but guest have to park on the street. V1e have a lot of senior citizens Jiving here and it would be asking a lot to have their friends park half way around the block. Chula Vist High School has footba1J games on Friday nights and Pop Warner has games on Saturdays. In the past fans have fi11ed up the parking lot on the corner of 5th and L, then the overflow would park along 5th, L street, and 4th Ave. But now the new youth center has been build on that parking lot. As a result the parking lot has been reduced from parking 110 cars to only 76 cars making the parking problem even ""torst. In the past we had to tow footbal1 fans that parked in our complex. If parking is prohibited on L Street, then the problem wi11 get worst. 1'1e are not asking for any special favors, but we are asking that you keep one side of L street open for public parking. JJ-,/Than~~ r! / trl