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HomeMy WebLinkAboutcc min 1986/06/09 MINUTES OF BUDGET SESSION #3 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA June 9, 1986 Council Conference Room 4:00 p.m. City Hall ROLL CALL MEMBERS PRESENT: Mayor Cox; Councilmembers Malcolm (late), Moore, Campbell MEMBERS ABSENT: McCandliss STAFF PRESENT: City Manager Goss, Assistant City Manager Asmus, Assistant City Attorney Gill City Manager Goss referred to the CIP Tour taken on Saturday and answered some of the Council's questions posed during that tour. CAPITAL IMPROVEMENT PROGRAM - ~11,356,700 City Manager Goss submitted the proposed Capital Improvement Program for Fiscal Year 1986-87. He stated the total recommended amount was $11,356,700, an increase of ~5,489,140 or 93.55% over the 1985-86 CIP budget; however, when the road to the Bayfront is constructed, it will add another ~2 million to the CIP budget, totaling a 913 million increase. During this session, he will discuss some of the projects proposed for the next fiscal year; the concept of hiring a Deputy City Manager; the $7.5 million carryover projects; and the question of what type of contribution needs to be taken from the Montgomery budget to be used for the Telegraph Canyon Flood Control Channel. City Manager Goss then submitted transparencies showing graphs of the following projects which he discussed and noted the source funding: 1. Telegraph Canyon Flood Control Project In previous years, the City set aside funding for the pre-annexation of the City's local share which was ~2,312,400 in order to meet the additional local responsibility which now totals 91,964,600. He is proposing that this be achieved from annexed area - 0,000, residential construction tax - $159,200, additional block grant funds - $614,800, Redevelopment Agency - ~40,000, and Montgomery operating surplus - 9350,000. The total cost of the project is estimated to be $8,277,000 of which the Federal share will be $4 million, making the City's share 94,277,000. Minutes 2 June 9, 1986 Budget Session 3 2. Traffic Control Computer System - Additional Funding The installation of a new computer control signal system will total $1,362,200. Supplemental Budget #15 ties in with this proposal. 3. Parking Lot Improvements - Rohr Park The improvements to Rohr Park located at 4548 Sweetwater Road totals $1,527,300. (Councilman Malcolm arrived at this time, 4:25 p.m.) 4. New Fire Station - East "J" Street The project consists of the Fire Station, living quarters, total of . 5. Public Safety/Communications Center This will include building, remodeling, hardware, and computer aided dispatching capability for a total of $1,170,600. 6. Police/Crime Laboratory The laboratory which will be constructed in the basement of the Police facility totals $306,655. 7. Master Facilities Plan A consultant will be hired to develop the plan in order to identify the City's needs for future capital improvements in the areas of water, sewer, drainage, traffic circulation, libraries and public works yard. The cost is $182,900. 8. Library Water Feature Construction of a water feature on the Fourth Avenue side of the main library will cost $75,000. 9. Library Services Act Fund City Manager Goss noted the total amount of ~263,810 in the project's proposed from this funding, leaving a balance of $17,230. 10. Town Centre/Bayfront Development Under this development, there are 12 projects proposed for funding totaling $2,764,000. Minutes 3 June 9, 1986 Budget Session 3 11. Otay Valley Road Development Under the design and appraisal of the Otay Valley Road widening, the cost is estimated to be $171,000. 12.' Residential Construction Tax There are 13 projects listed to be funded from this construction tax which total $1,007,000. 13. Special Sewer Fund The 3 sewer projects total $461,300. 14. State Parks a Recreation Grants The 2 projects are the renovation of Rohr Park, Phase I for t320,000 and the renovation of the Norman Park Senior Center 74,200 for a total of $394,200. Council discussion ensued regarding the guidelines and policy for using residential construction tax and park acquisition funds. Councilman Moore asked the City Manager to provide the Council with copies of these guidelines. 15. TDA Bicycle Funds The bicycle lanes for East "H" Street will total $110,000. 16. TDA Transit Funds The restroom facilities at the "H" Street Trolley Station; 50% of the City's share will total $68,000. 17. Traffic Signal Fund The CIP proposals for Fiscal Year 1986-87 total $623,200. 18. Heritage Park City Manager Goss submitted a staff report on Heritage Park stating he has no recommendation to offer at this time. Councilman Moore expressed his concerns with the City paying 50% share along with the property owners for improvements of the alleys in the City, especially those in the residential areas; the problem with delaying widening of Otay Lakes Road from Bonita Road and his concern with the cost of the Library fountain. Minutes - 4 - June 9, 1986 Budget Session 3 Councilman Malcolm suggested continuing the CIP budget until such time as Councilwoman McCandliss would be present - perhaps until next Tuesday beginning at 6:00 p.m. prior to the 7:00 p.m. meeting. City Manager Goss said he talked to Councilwoman McCandliss this morning; she had no objections to the CIP budget but she did have some concerns on the Heritage Park issue. In answer to Councilman Moore's questions regarding chip seal and street improvement, City Manager Goss indicated staff will do most of the work themselves but will contract out for some of these projects next year. Councilman Moore expressed his concern with allowing faulty equipment in the City such as the streetsweepers that are now inoperable, adding Chula Vista has always had the reputation of the best streets in the nation. Councilman Malcolm stated he would he would like to see concrete put on the railroad crossings noted.in the (Redevelopment) CIP budget. RAILROAD/LANDSCAPING MSUC (Malcolm/Campbell) to have concrete on both the "E" and "L" Street railroad crossings and take that money normally spent on rubberized crossings ($134,000) and commit it to landscaping the trolley right-of-way.\from .R. ~o- "II~ Street~ The staff to set this as a priority. c~L-~,~4~-~.~,~l--L~/~'~-~) Mayor Cox asked staff to find out how quickly MTDB will be paying for its share of the Bayfront Trolley Station on "E" Street and landscaping that portion. He indicated this was a "horrible" entryway into the City and should be landscaped prior to October of this year when the Trolley Station will open. BONITA/ALLEN ROAD SIGNAL Councilman Malcolm spoke in support of putting in a traffic signal at Allen School and Bonita Road stating that with the ne~ developments now in the area, it becomes imperative there be a crossing for the pedestrians living in that area. City Manager Goss noted the cost would be approximately $78,000. MSUC (Malcolm/Moore) to include that traffic signal in this year's CIP budget. Councilman Moore referred to the alley reconstructions in the year 2 CIP budget. Minutes - 5 - June 9, 1986 Budget Session 3 . ~.~ MSUC (Moore/Malcolm) leys that border on residential areas ~b split ~ funding by -t,L2 f~A~ the property owne~ and l~2==~-~m the City. LIBRARY FOUNTAIN Council discussion involved the added cost to the Library fountain. Councilman Malcolm noted at the time the options were presented to the Council they picked the one option of $52,000. City Manager Goss discussed the added costs to the fountain. Mayor Cox indicated approximately ~23,000 has already been spent in staff time in planning and designing the fountain. He added he would like to see many of these projects finished this year and would go along with the added expenditure to complete this project. MS (Moore/Malcolm) not to have the Library fountain exceed the cost of $52,000. The motion failed by the following vote, to wit: AYES: Campbell NOES: Cox, Malcolm, Moore ABSENT: McCandliss STREET IMPROVEMENTS ON BONITA ROAD MSUC (Cox/Moore) curb, gutters, sidewalk to be put in under the Block Act 1911 Act on that portion of Bonita Road west of 1-805 in front of the Church and Love's Restaurant (north side of the street). In answer to the Mayor's question, Roberto Saucedo, Associate Civil Engineer, stated that the improvements for the south side of Bonita Road to Bonita Glen have been included in the CIP for year 2 at a cost of $124,000. HERITAGE PARK MSUC (Malcolm/Cox) to approve the concept of Heritage Park on Second Avenue and to include $125,000 in the budget. This is not necessarily a CIP but wherever the funds are available to acquire the four parcels to set up the Heritage Park the acquisition of the properties will come when they are on the market. Councilman Moore commented the Council is moving just on the concept of Heritage Park. MSUC (Malcolm/Moore) to approve the Capital Improvement Budget as submitted by the City Manager. Minutes - 6 - June 9, 1986 Budget Session 3 STAFF ASSISTANT TO THE MAYOR Councilman Malcolm expressed his concerns with getting a staff assistant to the Mayor with all of the projects now pending in the City such as the Bayfront, Otay Valley Road Development, Second Harbor Entrance, the annexations and so forth. He stated it would be a most effective run government if the Mayor had a full-time staff person to assist him. If the Mayor finds someone qualified he would like to have the flexibility of hiring that person at a time he deems appropriate. MSC (Malcolm/Campbell) to include $40,000 in the budget for an Administrative Aide to the Mayor in the Council's budget. (Mayor Cox abstained.) Mayor Cox commented it would be very helpful to have that position; however, he is concerned regarding the liaison with the City Manager's office he does not want to see any conflict here. He will sit down with the City Manager City Attorney and discuss this thoroughly. Assistant City Attorney Gill indicated the Charter Review may have to be looked at to see if there is any conflict there. Councilman Moore asked that the description of the duties of this Administrative Aide come to the City Council for approval prior to hiring. Councilman Malcolm remarked that this person would be available to the City Council members also. CITY COUNCIL City Manager Goss proposed that the City Council budget be increased from $166,550 to $169,890, or an increase of $3,340 or 2%. The reason for this is just general inflation. City Clerk Fulasz noted the Council's desire to have a microwave oven in the Council Conference Room; however, it was not placed in this budget. MSUC (Cox/Moore) to include the cost of a microwave in the City Council's budget. MSUC (Malcolm/Campbell) to approve the City Council's budget as recommended by the City Manager, and as amended. CITY ATTORNEY City Manager Goss recommended that the budget be increased from $273,510 to $299,900, or an increase of $26,390 (9.6%). The increase considers the entire budget, including the mid-year appropriation for the City's recent annexation. 'MSUC (Malcolm/Campbell) to approve the City Attorney's budget as recommended by the City Manager. Minutes - 7 - June 9, 1986 Budget Session 3 CITY CLERK City Manager Goss noted the proposed Fiscal Year 1986-87 City Clerk budget decreases from $215,531 to $171,000 or $44,531 (less 20.66%). The chief cause for the decrease is the lower election cost for Fiscal Year 1986-87 and includes the double filling of the Clerk II position due to a retirement in February. MSUC (Moore/Campbell) to approve the City Clerk's budget as recommended by the City Manager. CITY ADMINISTRATION Goss proposed that the budget decrease from $454,930 4 is a drop of $1,210 or 0.27%. MSUC (Malcolm/Moore) to approve the City Administration budget as recommended by the City Manager. MANAGEMENT SERVICES City Manager Goss explained that the Management Services budget is a decrease from $864,220 to $839,600, or a reduction of $24,620 (2.8%). The department includes policy analysis and program evaluation, data processing, word processing, and public information divisions. The number of positions in the department will increase from 13.5 to 14.5. Mr. Goss then noted the communications equipment to 5e purchased and noted his commentary in the budget that the high speed line printer was to be replaced at a cost of $23,970; however instead of one high speed line printer, it is now proposed to purchase 2 slower speed line printers. In answer to Councilman Moore's question, Public Information Coordinator Cox supported the funding of ~13,000 to update the City's map. Although it has always been done by the Chamber of Commerce, Mr. Cox stated it would be an "image piece' and would have no advertising if the City printed it. MSC (Malcolm/Moore) to approve the Management Services budget as submitted by the City Manager. Councilman Moore voted 'no" on the funding of the City maps. PERSONNEL City Manager Goss recommended the budget be increased from $397,080 to $397,580, or ~500 (.01%). MSUC (Malcolm/Campbell) to approve the Personnel budget as submitted by the City Manager. Minutes - 8 - June 9, 1986 Budget Session 3 FINANCE City Manager Goss submitted the proposed budget recommending a decrease from $787,780 for Fiscal Year 1985-86 to $775,120 for Fiscal Year 1986-87 or, ~12,660 decrease (-1.6%). MSUC (Malcolm/Campbell) to approve the Finance budget as submitted by the City Manager. INSURANCE The City Manager noted his recommendation that the budget be increased from $442,600 to ~1,774,000 or, an increase of $565,140 (127.7%). He explained the major reason for the increase was the result of the loss of insurance with the City's previous carrier and the City's subsequent entry into a Risk Pooling arrangement for public liability. The budget also includes $173,000 for insurance costs for the City's recent annexation. Council discussion involved Finance Director Christopher and Risk Manager Levine answering questions pertaining to Councilman Malcolm's proposal that the City be self-insured and the functions of the JPA. MSC (Campbell/Moore) to approve the Insurance budget as submitted by the City Manager. Councilman Malcolm voted "no." DEBT SERVICE City Manager Goss recommended the budget be decreased from $679,900 to $670,780, or a reduction of $9,120 (-1.34%). He noted the decrease was a reduction of $1,320 in the Golf Course Bond Fund, ~4,800 decrease in the Police Facility Bond Fund, and $3,000 decrease in the Parking Facility Fund due to the decrease in interest requirements. MSUC (Moore/CampBell) to approve the Debt Service budget as submitted by the City Manager. TRANSIT The budget for the Transit Division is recommended to decrease from $1,761,070 to $1,574,060, or a decrease of $187,010 (-10.6%). City Manager Goss noted the decrease reflects primarily the lower SCOOT cost for the Chula Vista Transit operations related to the new contract with the Community Transit Services, Inc. MSUC (Malcolm/Moore) to approve the Transit budget (including SCOOT) as submitted by the City Manager. Minutes 9 June 9, 1986 Budget Session 3 NON-DEPARTMENTAL City Manager Goss recommended the budget be increased from $204,850 to $303,390 or, an increase of $98,540 (48.1%). The Non-Departmental budget is a collection of miscellaneous items that either involve the entire City or do not fit within any single department. The budget includes membership and dues including SANDAG, League of California Cities, National League of Cities and membership in Public Technology, Inc. In answer to the Council's questions, Public Information Coordinator Cox stated that in 1984-85 the Council appropriated $51,000 in this budget for limited visitor, development, advertising program. The amount appropriated this year is reduced Diego CONVIS at a cost Of to $10,000, funding to revise and reprint the visitor brochure - $13,500, and advertising in San Diegan Magazine at $5,000. Mayor Cox asked whether monies for -the Second Harbor Entrance promotion should be included in this budget. Councilman Malcolm indicated it should be put in the Redevelopment Agency budget. MSUC (Malcolm/Campbell) to approve the Non-Departmental budget as submitted by the City Manager. LEV~J~OAD IMPROVEMENTS City Manager Goss noted Supplemental Budget #15, in which the Community Development Department is requesting funding for improvements to the levy road located in the Bayfront Redevelopment District. The total cost will be $1,834,553. MSUC (Malcolm/Cox) to approve inclusion of this project in the CIP budget. BUDGET ADJUSTMENTS City Manager Goss referred to Supplemental Budget Memo #13 for minor adjustments to the budget which were: (1) adding $5,160 for telephone expenses to the Community Development Department, (2) $6,090 to be moved for the Public Works computer expenses from the Transit fund to the SCOOT fund and, (3) adding $5,000 to the SCOOT budget for equipment maintenance by City crews on CVT buses. MSUC (Cox/Moore) to approve the adjustments. Minutes - 10 - June 9, 1986 Budget Session 3 WISH LIST City Manager Goss referred to Supplemental Budget Memo #2, listing the number of items under the title "Wish List." Councilman Campbell stated he would first like to get a recap of the changes made by the Council in the budget before considering any items on the wish list. Councilman Malcolm remarked he would like Councilwoman McCandliss present during this consideration. Mayor Cox suggested the Council meet at 6:00 p.m. on Tuesday, June 17, 1986 prior to the City Council meeting to continue discussion on the budget. Councilman Moore discussed the proposed expansion of the Senior Referral Service Center (Madrona and Third Avenue) stating he would like to see that located in the Norman Park Center along with all the other senior services (noting also the possibility of staff reduction). MSUC (Moore/Cox) that staff be directed to review the concept of combining the services of the two entities on one site expanding the footprint of Norman Park Center building to do that and the possibility of leasing out the Senior Citizen's Referral Center or a major portion Of the building. In answer to Councilman Moore's question, City Manager Goss stated he will provide the Council with a report on street improvements. ADJOURNMENT AT 6:30 p.m. to the meeting scheduled for Tuesday, June 10 at 7:00 p.m. 0819C