HomeMy WebLinkAboutReso 1983-11260
RESOLUTION 11260
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
RESCINDING RESOLUTIONS NOS. 11042 AND 11055~ PROVIDING FOR A SPECIAL
APPROPRIATION OF FUNDS IN THE AMOUNT OF $37,478.08; APPROVING
CHANGE ORDER NO.4 IN THE AMOUNT OF $43,235.08 FOR JIMMY'S-
ON-THE-GREEN RESTAURANT; WITHHOLDING $4,400.00 AS LIQUIDATED
DAMAGES; WITHHOLDING $1,357.00 FOR ENGINEERING, INSPECTION
AND OVERHEAD COSTS; AND APPROVING RELEASE OF ALL FUNDS DUE
The City Council of the City of Chula Vista does hereby resolve
as fo 11 ows :
WHEREAS, the City Council of the City of Chula Vista is authorized
by Section 1005 of the City Charter to amend or supplement the annual budget
by an affirmative vote of at least four members at any meeting after its
adoption; and
WHEREAS, the standard specifications for Dub1ic works construction
authorize a governmental agency to change plans, specifications, character of
work or quantity of work provi ded the tot a 1 ari thmetic do 11 a r va 1 ue of a 11
such changes, both additive and deductive, does not exceed 25% of the contract
pri ce; and
WHEREAS, the Director of Building and Housing and the Assistant
City Manager have recommended certain changes in work were required and such
additional work or changes could not be determined at the time of the bidding
even though the bidders had inspected the job prior to submitting their bids; and
WHEREAS, the Director of Building and Housing and the Assistant City
Manager have recommended that $1,357.00 be withheld from all sums due for
engineering, inspection and overhead costs experienced due to the extension of
time granted for completion of the project from June 14, 1982 through August 31,
1982; and
WHEREAS, the Director of Building and Housing and the Assistant
City Manager have recommended that liquidated damages be levied at the rate
of $100.00 per working day for the period of September 1,1982 through
November 4, 1982; and
WHEREAS, the Director of Building and Housing and the Assistant
City Manager have recommended that Change Order No.4 totaling $43,235.08
represents additional work required that could not be reasonably anticipated
under the original plans and specifications.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Chula Vista does hereby approve Change Order No.4 in the amount of $43,235.08
for additional work as specified in Attachment "A" and "B", attached hereto and
incorporated herein, and that the sum of $37,478.08 be appropriated from the
unappropriated balance of the Residential Construction Tax Fund as a loan to
the Golf Course Fund for the purpose hereinabove set forth; and
BE IT FURTHER RESOLVED that the City Council of the City of Chula
Vista approves assessing liquidated damages for untimely completion of the
project under the terms and conditions of the plans and specifications in the
amount of $4,400.00, representing 44 working days for the period of September 1,
1982 through November 4, 1982 at the rate of $100.00 per day; and
-2-
BE IT FURTHER RESOLVED that Resolution No. 11042 adopted by the
City Council on October 19, 1982 approving Change Order No.2 be and is
hereby rescinded; and
BE IT FURTHER RESOLVED that Resolution No.11055 adopted by the
City Council on November 2, 1982 appropriating $18,393 for Change Order
No. 2 but used for an offset of lost rents for the period September 1, 1982
through November 9, 1982 is hereby rescinded; and
BE IT FURTHER RESOLVED that the extra work items as shown on
Attachments A and B, totalling $43,235.08 are hereby approve~ and
BE IT FURTHER RESOLVED the Director of Finance be, and is hereby
directed to record this Council action in the accounting records of the City.
PRESENTED BY
APPROVED AS TO FORM BY
~~
t<-\\~00
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
CHULA VISTA, CALIFORNIA, this 24th
day of
May
19
83
, by the following vote, to-wit:
AYES:
Councilmen
Cox, Moore, McCandliss, Scott
None
NAYES:
Councilmen
ABSTAIN: Councilmen
Malcolm
ABSENT: Councilmen None
fl~
he City of Chula Vista
ATTEST
f~t1-~
Deputy City Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO 5S.
CITY OF CHULA VISTA
I, PATRICIA A. GUARDACOSTA, DEPUTY CITY CLERK of the City of Chula Vista..
California.. DO HEREBY CERTIFY that the above and foregoing is a full.. true
and correct copy of
RESOLUTION NO.
11260
. and
that the same has not been amended or repealed.
DATED
jJ~ ti- ~
Deputy City Clerk
(SEAL)
:-660 (pag)
.
Attachment A
Explanation of Extras:
1. Johnson Construction
a. Framing for additional Air Conditioning unit required
when Banquet Room was extended without updating
mechanical specs on plans.
b. Framing and installation of second pocket door
for service station access to 19th Hole lounge.
c. Install oak framing in both the Banquet and
Gazebo rooms.
d. Install sub floor in the service area and
restrooms adjacent to the 19th Hole lounge to
allow for floor tile.
e. Remove and replace floor joist and sub flooring
in south end of Fairway room and adjacent
service station to support floor tile.
f. Replumb north exterior wall in the Fairway room
to meet code requirements.
Total Extras
*Amount Paid
Amount Due
2. Strang Heating and Air Conditioning
a. Purchase and installation of airconditioning
unit to meet additional demands due to the
extension of the banquet facilities.
Total Extras
*Amount Paid
Amount Due
3. KDR Specialties
a. Install new ceiling tile and T-bar in Gazebo room
that was originally bid to be repainted. Interior
design consultant stated that the old material
would always appear patched and would distract
from the over-all quality of the project.
Total Extras
*Amount Paid
Amount Due
*Amont previously approved but withheld from payment.
/f- //;1 (; 0
379.00
450.00
250.00
1,400.00
645.00
3,492.00
6,616.00
5,537.00
$1,079.00
2,990.16
2,990.16
None
$2,990.16
3,250.00
3,250.00
3,250.00
None
Attachment A Conti nued
4. BCR Inc.
a. Added modernfold carpet to all wall panels to
reduce sound from 50 to 35 DPA after inspecting
and upon the recommendation of Kaiser Steel.
b. Added three passage doors to insure public
safety through ready access to exists,
original request included these but was
underestimated.
Total Extras
*Amount Paid
Amount Due
5. Sweetwater Authority
a. Upon request for one each 6 and 2 inch meters
the Sweetwater Authority required an engineering
fee.
b. Before meters could be installed the Sweetwater
Authority required an easement survey.
c. Final meter installation.
Total Extras
*Amount Paid
Amound Due
6. Horni n and Morgan' ns.
a. At t awarding the con ract and ~ a part of
the "0 ectives" c tained the Spe ifications
Alj AI.\.QUI~"" for Reno tion and pansionl document, the City
IV~J of Chula 'sta requir a perf rmance Bo which
Jimmy's was naware of hen try g to red e the
bid to stay w thin the C y's bu et requir ents.
Total Extra
*Amount Paid
Amount Due
7. Active Air Conditioning
a. At the request of the City of Chula Vista to meet
budget requirements through a 45,000.00 cut in
the bid, the contractor selected an alternate
heating and air conditioning sub-contractor, at a
savings of 15,000.00. The original listed sub
required a legal settlement for the lost contract.
Total Extra
*Amount Paid
Amount Due
*Amount previously approved but withheld from payment.
//~6o
3,400.00
1,027 .00
4,427.00
3,400.00
$1,027.00
500.00
175.00
5,530.00
6,206.00
6,206.00
None
8,000.00
8,000.00
None
$8,000.00
3,500.00
3,500.00
None
$3,500.00
r
Attachment A Conti nued
8.
a.
lot ~'-l.'UI It. 0
Total Extra
Amount Paid
Amount Due
9. Rand E Electric
In order to insure safety and improve the quality of
service the following electrical additions were
required:
a. Weather proof box fixture for outside Pro-Shop
b. Building communication wiring ,
c. Provide and install hanging light fixtures in
19th Hole lounge.
d. Provided and hung fixtures in Banquet hallway
storage.
e. Cut and installed 110 outlet in stainless counter.
f. Installed one (1) additional outlet in island in
mai n lounge.
g. Building rewiring to meet R.W. Smith equipment
changes from 110 to 220 volts.
h. Wire and install automatic door closers in banquet
rooms.
i. Wi re and hook up fi r'e guard system to meet new
standards to provide for shut-down of both gas and
electricity whereas old standards provided only for
gas.
j. Replace six (6) dimmers with larger units to meet
demands beyond those originally anticipated.
k. Additional wiring for Banquet Room air conditioning.
1. Rewire three (3) kitchen units to meet wiring
presently available; such rewiring was less
expensive than changing existing equipment.
m. Safety covers for receiving and working area lights
to prevent breakage during normal activity.
Total Extras
Amount Paid
Amount Due
//;(&,o
1,360.00
1,360.00
None
$1,360.00
66.00
1,051. 00
989.00
270.00
71.00
152.00
806.00
332.00
497.00
661.00
625.80
1,679.00
218.00
7,417.80
None
$7,417.80
I
let
Attachment A Conti nued
10. Custom lighting extra
a. Additional wrought iron fence adjacent to
Gazebo Room fire door exit direct foot traffic
toward open area adjacent to Pro Shop.
Total Extra
Amount Paid
Amount Due
12. Donis Decorating
a. Sealed walls and lower beverage storeroom to meet
Health Department standards
Total Extra
Amount Paid
Amound Due
14. Steve Flores Tile Company
a. Set tile around exterior window bases on south and
west sides of building to stop discoloaration of
stucco due to lawn and plant irrigation, and alter
first step by Gazebo Room to prevent possible
accidents.
Total Extra
Amount Paid
Amount Due
19. Chris's Backhoe
a. In order to meet ceiling sprinkler system demands,
a separate water supply system required trenching
for additional water line.
Total Extra
Amount Paid
Total Due
20. Bob Crowley
a. In order to provide assistance to Hoke Plumbers in
hooking up fire guard and ceiling sprinklers,
Mr. Crowley was hired as a technical specialist to
insure proper completion of the task.
Tota 1 Extra
Amount Paid
Amount Due
1f'Z//orbO
224.99
224.99
None
$ 224.99
200.00
200.00
None
$ 200.00
1,000.62
1,000.62
None
$1,000.62
585.00
585.00
None
$ 585.00
500.00
500.00
None
$ 500.00
~
Attachment A Conti nued
21. U.S. Industries
a. Additional materials required to connect the fire
sprinkler system water line in accordance with
Sweetwater Authority standards.
Total Extra
Amount Paid
Amount Due
22. Rent A Bin
a. To comply with complaints from golfers and in order
to keep up with the trash generated in the final
phase of construction, extra trash bins were
required.
Total Extra
Amount Paid
Amount Due
23. Jimmy's Maintenance
a. Materials and construction of storeroom shelving
in Banquet Rooms.
b. Materials and installation of sub flooring in
Fairway Room and 19th Hole. Carpet sub would
not guarantee work unless sub flooring was up-
graded.
c. R. W. Smith requested an increase in the size of
the beverage storeroom. Job required removal of
chain link storage fence and framing and siding
of beverage storeroom, to allow both the City of
Chula Vista cart maintenance area and the
beverage storage area to have separate operating
and security systems, and to provide adequate
storage.
Total Extras
Amount Paid
Amount Due
/-1/dbO
1,951.51
None
$1,951. 51
216.00
216.00 .
None
$ 216.00
416.28
2,485.39
1,248.33
4,150.00
None
$4,150.00
ATTACH~1ENT B
1. New ceiling tile and grid for dining room no. 1
$ 3,250
The bid documents on this item called for replacement of missing
tile and painting. The Lessee/Contractor made the decision to
replace the grid system and tile without our prior approval because
in his judgment the finished cei~ino would look patched and would
detract from the overall appearance of the dining room. Without
question, the replacement of ceiling tile in this doning room will
make a significant improvement in the overall appearance of the
facility. With the number of tiles missing and the construction
of the gazebos, we can support the additional cost of this
improvement.
2. Plumb north wall of dining room no. 1
3,492
The top plate of the north wall was out of plumb four inches which
required a 10-day delay in the work while the structural engineer pre-
pared design and structural calculations to make the wall structurally
sound. This type of problem would not be known to the contractor
when bidding and is a justified change order.
3. Upgrade banquet room panels
3,400
The Lessee/Contractor during the course of construction made trips to
look at several banquet room movable walls and after viewing them again
made an independent decision to upgrade the partitions by adding carpeting
to them. We agree that the added carpeting made them far more attractive
and also improved the sound transmission level to 37 decibels. The original
specifications only called for solid wood movable panels but with the
addition of the carpeting it does enhance the banquet rooms and lowers
the sound transmission to a C rating which enhances the use of the rooms
for banquets and meetings which is a benefit to the City as well as the
Lessee. We can support this change order.
4. Sweetwater Authority fees
6,206
For building, the Sweetwater Authority would not quote any fees to the
bidders. Some of the bidders typed on the bid document that the bid price
includes the Sweetwater Authority fees, other bidders included an estimate
amount to cover the fees. We tried to get the Sweetwater Authority to give
an estimate of fees to be paid and they would not give a quote. This is a
legitimate request for a change order.
5. Replace flooring in golfers lounge
1,400
Over the past years water damage had occurred due to leakage from the bar
sink and the restrooms causing delamination of the plywood subfloor. New
floor covering, expecially ceramic tile, coudl not be laid over the existing
plywood, hence the need to install a new subfloor.
6. Replace flooring and add floor joist in Room #2
645
The same water damage as noted in Item 5 caused deterioration of the floor
joist system structurally damaging the floor joist making the replacement
of the joists necessary
~-//~t.o
TOTAL COST OF OVERRUNS
ATTACHr~ENT B
$18,393