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HomeMy WebLinkAboutcc min 1986/06/04 MINUTES OF BUDGET SESSION #1 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA June 4, 1986 Council Conference Room 4:00 p.m. City Hall ROLL CALL MEMBERS PRESENT: Mayor Cox; Councilmembers Malcolm (late), Moore, Campbell, McCandliss MEMBERS ABSENT: None STAFF PRESENT: City Manager Goss, Assistant City Manager Asmus, Assistant City Attorney Gill PLANNING DEPARTMENT - $975,440 City Manager Goss explained the increase from $759,770 to $975,440 was $215,670 or 28.4%. The major cost increase in this departmental budget is $200,000 for consulting services to prepare the Comprehensive General Plan Update and Environmental Impact Report. This is in addition to the $45,000 budgeted in Fiscal Year 1984-85 and $30,000 in Fiscal Year 1985-86. The total cost of the General Plan EIR Facilities Plan is estimated to be $430,000; therefore $279,900 will need to be budgeted in Fiscal Year 1986-87 which will come from a variety of restricted and non-restricted (General Fund) sources. As to staffing, City Manager Goss stated his recommendation is to convert a 0.25 part-time Landscape Planner position to a full-time position. Also, in order that a specific plan can be prepared for the Montgomery area, the intent is to hire a contract Senior Planner for 12 months. The sum of $17,500 was included in the 1985-86 budget for this consulting expense for the last 6 months and the same amount is included in the 1986-87 budget. Council discussion involved the question of whether a full-time permanent employee was needed once the project was completed. City Manager Goss explained the need for this employee for long term projects. Councilwoman McCandliss noted the Council had approved a full-time person to handle the EastLake plans and asked for this status. Director of Planning Krempl explained this person was assigned to the Engineering Division. BUDGET SESSION NO. 1 MINUTES - 2 - June 4, 1986 Further Council comments involved the amount of staff time being spent on the EastLake project; the projects being assigned in the Montgomery area; monies being reimbursed by the developer for staff time; noted the "lack of output" in the activities in this year's budgets; the planning being prepared for development of the United Enterprises area. (Councilman Malcolm arrived at this time.) Councilman Malcolm declared developers should be paying for the cost of the plans, such as McMillin, United Enterprises and EastLake and not the City. He further feels there should be more concentration made on the older areas of the City before staff gets into the United Enterprises area. City Manager Goss said there would be an in depth information report to the City Council on all these project plans. Mayor Cox noted Council's final approval will be needed; therefore, the money should be left in the budget. MSC (McCandliss/Campbell) to approve the Planning Department budget as submitted by the City Manager. Councilman Malcolm voted COMMUNITY DEVELOPMENT - ~522,480 City Manager Goss stated this departmental budget will increase from $446,185 to $522,480 which is a $76,295 or 17.1% increase. Most of the expenditures of this budget are reimbursable from Redevelopment and Community Development Block Grant Funds. City Manager Goss declared there are several activities which have not been included in the budget which will have to come up in mid-year. This is a "snapshot" budget since some of the items such as the EIR and the EIS for the Bayfront plan will have to be included in mid-year. As to staffing, the department will increase by 3.33 positions up to 13.15 positions. The professional Redevelopment staff will be increased from 5 to 6 positions with the addition of a new Community Development Specialist. This position is being proposed to meet the anticipated workload increases due to the expected extra activity in the Town Centre II and Otay Valley Projects. Councilman Malcolm asked what happened to the request 4 years ago for setting aside 10% of the funds for low and moderate income housing. Community Development Director Desrochers explained a report was given to the Council approximately one year ago. Legislation has now passed requiring every city in the State of California to set aside 20% of their budget for the low and moderate income. BUDGET SESSION NO. 1 MINUTES - 3 June 4, 1986 Council discussion followed regarding: the parking structure and the insurance for that structure; ~7,000 to be budgeted for the downtown promotions; joint effort for publications and trade magazines; Councilman Moore's contention that he cannot support the money being set aside unless it was matched by other agencies such as the Chamber of Commerce and so forth; Councilwoman McCandliss indicating the City is not doing as much as she feels they should in attracting large industrial users to the area. City Manager Goss referred to Supplemental Budget #9 which gives an overall summary of how these questions tie into the budget. MS (Campbell/McCandliss) to accept the Community Development budget as submitted by the City Manager. Councilman Moore remarked he has mentioned in the past the fact that furniture being purchased by each and every department should be done as a joint effort by going to bankrupt or used furniture. He feels the City could get a much better buy and better quality furniture. In answer to the Mayor's question, the City Manager explained the funding for the professional staff to be working at the Interpretlye Center. Staff is estimating the cost of ~175,000 for the professional staff; however, it is not included in this budget since additional work on this has to be done. Staff hopes to have the report ready by the public hearing on June 17. The motion to approve the Community Development . budget as submitted by the City Manager passed unanimously. BUILDING AND HOUSING - $1,090,030 City Manager Goss explained that the increase from $1,001,650 to I1,090,030 is an increase of $88,380 or 8.8%. Of this amount 72,930 was due to the recent Montgomery annexation. As to the staffing, this will increase by 2.1 full-time equivaient (FTE) at the start of the year up to 26.5 positions. With the recent annexation, staff was increased from 3 FTE to 29.5 positions. For the next year, staff will increase from 2.0 FTE to 31.5 regular positions which will make the staffing level in this department increase by 29% since Fiscal Year 1984-85. City Manager explained the reorganizations proposed for the department, the first being to add a Building & Housing Inspector II in order to meet the workload caused by EastLake and other developments in the City's eastern territories. The second staffing change is to add a new Zoning Inspector for the community appearance program. BUDGET SESSION NO. 1 MINUTES 4 June 4, 1986 Under the reorganizational proposal for the inspection services, Mr. Goss stated the building maintenance and repair crew and the custodial maintenance section are going to be moved back to the Public Works Department. Further, Administration is currently evaluating whether Building and Housing should remain as a separate Department or whether it should be a division of the Planning Department. Under the custodial maintenance, 2 custodial positions will be added to the budget. Councilwoman McCandliss questioned why each inspector needed a car radio. Director of Building and Housing Grady explained that all cars do not have radios. These are used only by inspectors in emergency situations such as finding a gas leak in the apartments. Councilman Malcolm expressed his concern that the inspectors are not citing all of the disbandoned vehicles around the City and the numerous other zoning violations. MSUC (Malcolm/Moore) to approve the Building and Housing Department budget as submitted by the City Manager Mayor Cox was out during this motion). PUBLIC WORKS/ENGINEERING $5,628,540 City Manager Goss explained the recommended budget is an increase from $5,286,711 to $5,628,640 or an increase of $341,830 or 6.5%. This budget includes Engineering and the Public Works Operations Divisions. Supplemental Budgets #2 and 8 are also involved in this budget. As to the departmental staffing, it will be increased by 4.7 FTE at the beginning of the 1985-86 budget to a total of 87.9 positions. With the annexation of Montgomery, the staffing was increased by 11 positions to a total of 98.9 positions. For the Fiscal Year 1986-87 budget, it is now proposed to increase the staffing by 6.04 FTE to 104.94 positions. City Manager Goss then explained the new positions being added to this budget such as a Junior Civil Engineer for the Land Development section, part-time interns and clerical staff, plus the temporary overfill of an Associate Civil Engineer pending his retirement and a Building Maintenance Superintendent. City Council discussion centered on traffic lights in the City, maintenance of the lights along the residential streets; the plan checking process; and the "batch phones". PUBLIC WORKS OPERATIONS City Manager Goss explained that with the annexation of Montgomery, the City assumes responsibility and repair of 40 miles of wastewater mains. This will come about as of July 1, 1986 with BUDGET SESSION NO. 1 MINUTES - 5 - June 4, 1986 the dissolution of the Montgomery Sanitation District. Therefore, in the Public Works Operation Budget a number of recommendations are being made including purchasing of a compact pickup truck, two wastewater lift stations, soil compactor, motor grader and monies for repair of fencing guard rails. In answer to Councilwoman McCandliss' question, Superintendent Cliff Swanson explained his request for a personal computer at the price of $12,180 would be used to monitor the projects in the Montgomery area; keep track of purchase orders, inventory of the equipment, and so forth. Council discussion continued on the equipment replacement funds and a request for a status of the inventory of the trees that was done in the City last year. MSUC (Malcolm/McCandliss) to approve the Public Works/Engineering budget as recommended by the City Manager. The Council recessed at 6:06 p.m. for a dinner break. The meeting reconvened at 7:02 p.m. (Assistant City Attorney Gill was excused from the meeting.) LIBRARY ~1,790,200 City Manager Goss presented the Library budget explaining the increase from $1,694,940 to $1,790,200 an increase of $95,260 or 5.6%. The increase is due primarily as a result of the City's recent annexation. Of this total budget, approximately $325,800 comes from the California Library Services Act (CLSA) and the Public Library Fund (PLF) with 64% of the money from the CLSA Funds supporting that part of the regular operating Library budget which serves non-resident users. The other 36% from the Public Library Funds can be used for general library purposes except it cannot be used to purchase capital items. The major changes in the budget are increased staffing levels,. extending Library hours and building improvements. The other expenditure is the purchase of additional books both for the adult and children's sections. In answer to the Council's questions, Library Director Lane proposed that the basic book budget be approved at $154,000 with $49,620 additional funds to replace books that have been weeded out during the current fiscal year. BUDGET SESSION NO. 1 MINUTES 6 June 4, 1986 Council discussion followed with Director Lane explaining the continuation with County services for the branch libraries in the Montgomery area; the theft detection system in the Library and the security measures being proposed; the equipment purchases and minor staff changes. Director Lane further explained the need to hire private security for the evening hours at the Library. In answer to Councilwoman McCandliss' query, Director Lane remarked that ~18,000 has been collected in the Audio-Visual year insurance charge. As to Councilman Campbell's inquiry, Director Lane indicated the Library staff has "no motivation to declare an amnesty period" for Library books which are long overdue since the computer now operating in the Library keeps a constant and accurate check of all books overdue. Books coming in during that period of time would be 10 to 15 years old, pretty badly beaten up or in disrepair and she would not want to put them back on the shelves. Mrs. Lane further explained the refurbishing now going on in the Library with the painting to be completed by June 6. The carpet order has been delayed and will not be received before June 20; however, it will not be installed until the first of August. This is primarily because the week of July 5 is "a sample period time" in which the State takes count of non-resident users in the Library in order to determine the revenue to the City under the Library Funds. MSUC (Moore/Campbell) to approve the Library budget as submitted by the City Manager. PARKS AND RECREATION - ~2,634,710 City Manager Goss presented the budget explaining the increase from $2,445,120 to $2,634,710 is $189,500 or 7.7%. Primarily, the money is due to mid-year appropriations for the recent annexation. Department consists of a number of functions and activities which include: Administration, Parks, Open Space District, Recreation, Senior Information Referral, "J" Street Marina, and Bayfront Park. The main reasons for the increase in this Department's budget are support of the newly-annexed area; equipment maintenance; a reorganization of the Recreation Administration; changes in park maintenance and equipment purchases. The City Manager explained the Administration Reorganization changes proposed noting the Recreation Administration would be restructured to more closely resemble the pre-1978 organization: a Recreation Superintendent, 2 Senior Recreation Supervisors, and 6 Recreation Supervisors. BUDGET SESSION NO. 1 MINUTES 7 June 4, 1986 A first proposal is to implement a Parks Facility Reservation program at Rohr Park on a trial basis. If this is successful, it will become a permanent basis. The second proposal is the enhancement of the girls athletic program; another proposal would be to increase part-time lifeguard and recreation aide hours; and to conduct additional swimming classes in the evening hours during the summer. City Manager Goss recommended the park maintenance personnel be increased by .5 FTE - a Maintenance Gardner I. It is also being recommended to use the County Probation Department work furlough participants for maintenance of the City's parks, plus a .25 FTE or the full-time Landscape Planner in the Planning Department to be supported by the Parks and Recreation with .75 supported in Planning in order to plan the upgrading of playground equipment, irrigation system, picnic shelters at City parks, etc. Council discussion followed on the variety of other equipment purchases in this Department with Director of Parks and Recreation Mollinedo explaining how the reservations are now being taken for the covered picnic areas at Rohr Park. MSUC (McCandliss/Campbell) to approve the Parks and Recreation budget as submitted by the City Manager. OPEN SPACE The budget for the Open Space includes Districts 1 through 11 and 13 for a total amount of $337,310. City Manager Goss presented the budget noting the works of the Open Space Coordinator and the quality of the maintenance of the Open Space Districts. MSUC (Cox/Campbell) to approve the Open Space budget as submitted by the City Manager. CIP TOUR City Manager submitted an itinerary for the Tour to be conducted on Saturday morning, June 7. He asked the Councilmembers to look over the itinerary and inform him of any changes they wish to have made. ADJOURNMENT AT 7:55 p.m. to the meeting scheduled for Thursday, June 5 at 4:00 p.m. 0812C STATE OF CALIFORNIA ) AFFIDAVIT OF POSTING ORDER COUNTY OF SAN DIEGO ) ss OF ADJOURNMENT OF MEETING CITY OF CHULA VISTA ) I, Adele A. Sarmiento, being first duly sworn depose and say: That I am the duly chosen, qualified and acting Deputy City Clerk of the City Council of the City of Chula Vista. That the adjournedregular (budget) meeting of the City Council of the City of Chula Vista was held Wednesday, June 4, 1986, and said meeting was adjourned to the time and place specified in the Order of Adjournment ATTACHED HERETO: That on Tuesday, June 3, 1986 at the hour of 4 p.m. I posted a copy of said order at a conspicuous place on or near the door of the place at which said meeting of June 4, 1986, was held. A~ele A. Sarmiento Deputy City Clerk Subscribed and sworn to before me this ,' day of 19/_ . Notary Public in and ty and State of Californi~ MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday, June 4, 1986 The City Council met in the Council Conference 2oom, City ~all, 276 Fourth Avenue on the above date at 4 p.m. with the following: Councilmen Present: E~x, Malcolm, Moore, Campbell, McCandliss Councilmen Absent: None ADJOURNMENT The Mayor adjourned the meeting until Thursday, June 5, 1986, at 4 p.m. in the Council ~m]~Conference Room, City Hall/ ~xS~x~]~A~¥ 276 Fourth Avenue, Chula Vista, California. I, Adele A. Sarmiento, Deputy City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of June 4, 1986 Adele A. Sarmientd Deputy City Clerk City of Chula Vista, California