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HomeMy WebLinkAboutcc min 1975/04/03 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Thursday April 3 1975 An adjourned regular meeting of the City Council of the City of Chula Vista, was held on the above date beginning at 3:30 p.m. in the Council Conference Room, City Hail, 276 Fourth Avenue, with the following Councilmen present: Mayor Hamilton, Councilmen Hobel, Hyde Councilmen absent: Councilmen £gdahl, Scott Staff present: City Manager Cole, Assistant City Attorney Beam, City Librarian Levine, Director of Public Works Robens, Director of Building and Housing Grady, Director of Finance Grant Mayor Hamilton called the meeting to order at 3:35 p.m. Review of Library City Manager Cole reported that bidding Bids was very competitive, but they were quite enamored with the low bid of Reel Construc-. tion. The total difference between the high and iow bidding in round numbers was $119,000, about $7,000 between the low bid and the second bidder, and only $4,000 between the second and the third bidder. Questions were posed to the architect. Councilman Hobel brought up the references of all the specs and prints - seemed to be no reference to them in the document. It was explained that the bidders have to bid according to instructions and on the proposal forms allowed. This legally binds them to do all of the work. Changes in Contract Councilman Hobel wanted to know how the City handles any proposed changes. Mr. Cole explained that when something comes up and a change is necessary, procedure will be followed to get a change order before the contractor can proceed with the change. The project representative would be the first to hear about a change and attempt to resolve it. If problems occur, the representative would get in touch with the architect, who might be able to solve it. If not, a meeting would have to take place with the contractor. If the change is not over a thousand dollars and does not change scope of the work, it can be approved by Director of Public Works. If the change is over a thousand dollars, and does change the scope in some way, then it would come to the Council. Mr. Cole remarked that the contract contains a 2% contingency and with this kind of low bidding, the contractor would be using this. Adjourned Regular Meeting 2 April 3, 1975 Councilman Hobel stated he didn't want us to be in a position in which the City would be "nickled and dimed" to death. Mr. Cole stated that we had 15 or 20 change orders in the Police Department facility. He felt that on this job we would have at least that many or more. Tom Williamson, architect, indicated that the City was very lucky with this bid and that the Roel firm was one of the most reputable firms in San Diego. With respect to the change orders, he felt they wouldn't be things that will cause any great trouble. Typical procedure is - man on the job spots the trouble, the contractor is made aware of it, a cost estimate will be made, (it might even be something that will be a credit to the City,) then it is weighed by the architects and the City and when these people concur there might be further negotiations, but flexibility is necessary; there are some things which simply cannot be foreseen. The fee structure is the total fee based on percentage of the construction costs and broken down into phases. Contractor Mr. Williamson added that the Roel Company had put up the Congregational Towers which was considered to be a very fine job. Also, they have done high schools in San Diego so there is no question about their ability to do the job. The sub-contractors are local people. Cost Estimate Mr. Williamson explained that the Cost Estimator stated this is the year of the "paradox" most things are going up, bids are coming in below cost because the sub- contractors are so eager to keep their crews going. Mayor Hamilton said this matter will be put on the agenda for Tuesday night meeting. Project Representative Director of Building and Housing Grady introduced Dennis Becker, the Project Representative. Mr. Becket has his master's degree in architecture and was a former employee of the City having worked for the Engineering Department and Building Depart- ment. Mr. Becket's contract was written for 15 months (probable duration of project). There is an option that it can be extended on a month to month basis. Adjourned Regular Meeting 3 April 3, 1975 Redevelopment This item will be brought up at the Tuesday night meeting. City Manager's Report May llth, LAFC0 City Advisory Meeting, Torrey Pines Inn, fairly important regarding ~ Sphere of Influence. Meetings will now always be on Friday, 9:00 a.m. Councilman Hyde stated due to the day and time he might have to get Councilman Egdahl to take his place. Mayor's Report Mayor Hamilton mentioned a telegram from Supervisor Leu Conde regarding a meeting on Monday night, April 7 at 6:00 p.m. at Town and Country Convention Center relative to a vote of the people on the airport ques- tion. Mr. Hyde stated he would like us to be represented but without any pre- commitments. Castle Park Mr. Hyde spoke about a meeting he had Annexation Meeting attended last night on annexation. Said it was unfortunate, the meeting was domi- nated by opposition forces and there was mis-information and confusion. Mayor Hamilton stated that since there was a change of administration, Governor Brown's position might be different on annexation. Suggested City Manager's office prepare a report on this for the Fall Meeting of the California League of Cities. There has been nothing in the way of annexation legislation in years. Other Capital Because of the low bid, Mayor Hamilton Improvement Program felt the Council should consider other projects such as a Council Chamber that would be worthy of the citizens of Chula Vista. It was moved by Mayor Hamilton to direct staff to bring back things that need to be done, to finish up the Civic Center complex. This was seconded by Mr. Hobel and the motion carried. Parking in back Mr. Hyde brought up the parking problem of City Hall (especially on Thursdays) whereby all the official parking spaces are taken by people going to the Health Center. Adjourned Regular Meeting 4 April 3 1975 Mr. Cole suggested the City vacate half of the street making it no longer available for public use, He will look further into this. Executive Session Motion was made and seconded to go into Executive Session, at 4:25 p.m. The meeting reconvened at 4:30 p.m. Adjournment Mayor Hamilton adjourned the meeting at 4:30 p.m. Acting Secretary