Loading...
HomeMy WebLinkAboutAgenda Packet 2006/05/16 I declare under penaity of pequry dl..1L i ..;.,.1 employed by the City of Chula Vista in Hid \ , , Office of the City Clerk and that I posted t~ ' /~ ument on the bulletin board accordJn~ Act requirements. '~~~~ '-'7Iz/ot Signed~ ----------- / ~e/t Stephen C. Padi !la, Mayor Patricia E. Chavez, Council member David D. Rowlands, Jr., City Manager John McCann, Council member Ann Moore, City Attorney Jerry R. Rindone, Council member Susan Bigelow, City Clerk Steve Castaneda, Councilmember May 16, 2006 6:00 P.M. Council Chambers City Hall 276 Fourth Avenue CALL TO ORDER ROLL CALL: Councilmembers Castaneda, Chavez, McCann, Rindone, and Mayor Padilla PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE SPECIAL ORDERS OF THE DAY . PRESENTATION BY DEBBIE MUNOZ, CHILD COMMISSION CHAIRPERSON, OF A PLAQUE TO THE CITY COUNCIL FOR ITS SUPPORT OF DAY OF THE CHILD . PRESENTATION OF A PROCLAMATION TO FAMILY MEMBERS OF THE LATE DR. FUYUN HSU, RECOGNIZING HIM FOR HIS EXEMPLARY SERVICE AND COMMITMENT TO THE COMMUNITY . DID YOU KNOW...ABOUT THE CITY'S 19TH ANNUAL TASTE OF THE ARTS FESTIVAL AT BAYSIDE PARK ON SUNDAY, MAY 21ST? Presented by Roderick Reinhart, Cultural Arts and Funds Development Manager, and Ric Todd, Cultural Arts Coordinator. CONSENT CALENDAR (Items 1 through 6) The Council will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Councilmember, a member of the public, or City staff requests that an item be removed for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed immediately following the Consent Calendar. 1. WRlTTEN COMMUNICATION A. Letter of resignation from Joseph Kheder, member of the International Friendship Commission. B. Letter of resignation from Dr. Carl A. Nelson, member of the Economic Development Commission. Staff recommendation: Council accept the resignations and direct the City Clerk to post the vacancies in accordance with the Maddy Act. 2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE CITY OF CHULA VISTA STATEMENT OF GOALS AND POLICIES REGARDING THE ESTABLISHMENT OF COMMUNITY FACILITIES DISTRlCTS Adoption of the resolution amends the statement of goals and policies regarding the establishment of Community Facilities Districts to allow a developer to solicit a minimum of three bids for grading improvements in lieu of publishing a notice inviting sealed bids to be eligible for Community Facilities Districts funding. (Acting Engineering Director) Staff recommendation: Council adopt the resolution. 3. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND A WARDING A CONTRACT FOR THE TRAFFIC SIGNAL INTERCONNECT (TF-263) PROJECT, TO LEKOS ELECTRlC, INCORPORATED The traffic signal interconnect project was approved and budgeted as part of the Fiscal Year 2002 Capital Improvement Program. This project provides for hard-wired signal interconnect along Bonita Road between Willow Street and Otay Lakes Road. Adoption of the resolution approves accepting bids and awarding a contract in the amount of $94,000 to Lekos Electric, Incorporated. (Acting Engineering Director) Staff recommendation: Council adopt the resolution. 4. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING STATE RECREATION GRANT FUNDS IN THE AMOUNT OF $516,930 FOR THE ROBERTI-Z'BERG-HARRlS BLOCK GRANT PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS AND COASTAL PROTECTION ACT OF 2002 The City was awarded $516,930 in Roberti-Z'Berg-Harris (RZH) Block Grant funds. Adoption of the resolution accepts the grant funds as necessary for expenditure on various eligible projects. (General Services Director) Staff recommendation: Council adopt the resolution. Page 2 - Council Agenda http://www .ch ula vistaca. gOY May 16, 2006 5. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2006 BUDGET BY APPROPRIATING $122,600 FROM THE AVAILABLE BALANCE OF THE FLEET MANAGEMENT FUND AND AWARDING A PURCHASE AGREEMENT IN THE AMOUNT OF $122,600 FOR ONE ASPHALT PAVER TO NIXON-EGLI EQUIPMENT COMPANY, IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF CITY OF SAN DIEGO BID 7784-06-Z AND PURCHASE ORDER 8080066-0 (4/5THS VOTE REQUIRED) Adoption of the resolution approves an amendment to the Fiscal Year 2005/2006 equipment replacement budget to provide for the replacement of one asphalt paver. The Municipal Code and Council Resolution 6132 authorize the purchasing agent to participate in cooperative bids with other government agencies for the purchase of materials of common usage. The City has an opportunity to participate in a current City of San Diego bid for favorable terms and pricing. (Public Works Operations Director) Staff recommendation: Council adopt the resolution. 6. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FIRST AMENDED SUPPLEMENTAL SUBDIVISION IMPROVEMENT AGREEMENT FOR CHULA VISTA TRACT NO. 99-04, SAN MIGUEL RANCH, PHASE III "A" MAP NO.1 On August 3, 2004, the Council approved the Supplemental Subdivision Improvement Agreement for San Miguel Ranch, Phase III. The agreement prevented production permits for residential housing until the Mount Miguel Road Bridge over SR-125 was complete. There has been a delay in the construction of SR-125. Adoption of the resolution approves an amended agreement to allow 27 building permits to be issued, but not finalized, prior to the completion of the Mount Miguel Road Bridge. (Acting Engineering Director) Staff recommendation: Council adopt the resolution. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC COMMENTS Persons speaking during Public Comments may address the Council on any subject matter within the Council's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Council from taking action on any issue not included on the agenda, but, if appropriate, the Council may schedule the topic for future discussion or refer the matter to staff. Comments are limited to three minutes. ACTION ITEMS The items listed in this section of the agenda will be considered individually by the Council, and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. Page 3 - Council Agenda http://www .ch ulavistaca. gOY May 16, 2006 7. REPORT REGARDING THE CHULA VISTA POLICE DEPARTMENT FIVE-YEAR STRATEGIC BUSINESS PLAN FOR THE YEARS 2006-2011 The City of Chula Vista Police Department completed its second five-year strategic business plan. This plan identifies issues, establishes goals and creates a complete resource plan in order to meet the challenges and expectations of a growing, vibrant community such as Chula Vista. (Police Chief) Staff recommendation: Council accept the report. OTHER BUSINESS 8. CITY MANAGER'S REPORTS 9. MAYOR'S REPORTS 10. COUNCIL COMMENTS Councilmember Chavez: Review draft ordinance regulating municipal lobbyists. CLOSED SESSION Announcements of actions taken in Closed Session shall be made available by noon on Wednesday following the Council Meeting at the City Attorney's office in accordance with the Ralph M Brown Act (Government Code 54957. 7). 11. CONFERENCE WITH LEGAL COUNSEL REGARDING SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b) One case ADJOURNMENT to the Regular Meeting on May 23, 2006 at 6:00 p.m. in the Council Chambers. In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact the City Clerk for specific information at (619) 691-5041 or Telecommunications Devices for the Deaf (TDD) at (619) 585-5655. California Relay Service is also available for the hearing impaired. Page 4 - Council Agenda http://www . chula vistaca. gOY May 16, 2006 Page 1 of 1 Lorraine Bennett From: Ulia Cesena Sent: Tuesday, May 09, 2006 11 :55 AM To: Lorraine Bennett Subject: FW: IFC Commissioner Resignation Please refer to the email we received below. Thank you. Lily Cesena Office Specialist Mayor and Council Offices City of Chula Vista (519) 691-5044 (619) 476-5379 - Fax ----Original Message----- From: joe [mailto:joe@newandusedcomputers.com] Sent: Tuesday, May 09, 2006 11:36 AM To: 'Jason Harmon (E-mail)' 6:: Ulia Cesena Subject: Resignation Hi Jason. It is with great regret that I must submit my resignation notice from the Friendship committee effective immediately. The reason is that I wiU not be able to dedicate much time due to my business commitment and lack of manpower. Please express my gralitude to all the Commissioners for aU their support and dedication. Thank you again and good luck to the group. Regards, Joseph Kheder 5/9/2006 1-- fJ RECEIVED Dr. Carl A. Nelson, DBf\6 MAY 11 P12:17 Captain U.S. Navy (Retirel,dbFCHULAVIsn 1385 Don Carlos Court ~;H CLERK'S OFFICE Chula Vista, CA 91910 . Tel. & Fax. (619) 421-5923 e-mail: canelson56@cox.net May 4, 2006 Mayor of Chula Vista California Dear Mayor: In as much as the Chula Vista Economic Development Commission has not met in session for over two years, and its function no longer serves the citizens of this city, I hereby submit my resignation. tl/ tl. ~gnation is effective this date. Dr. Carl A. Nelson, DBA Captain U.S. Navy (ret) /-13 COUNCIL AGENDA STATEMENT r Item _ Meeting Date 05/16/06 Resolution of the City Council of the City of Chula Vista, California Amending the City of Chula Vista Statement of Goals and Policies Regarding the Establishment of Community Facilities Districts. Acting Director of Engineeringfb. City Manager.f ~ "]7 f( (4/5'h' Vote: Yes: _ No: l) On January 13, 1998 Council approved the Statement of Goals and Policies Regarding the Establishment of Community Facilities Districts ("CFD Policy"). The CFD Policy was further amended on July 28 and December 8, of 1998. Tonight, Council will consider an amendment to the Policy to allow a developer to solicit a minimum of three bids for grading improvements in lieu of publishing a notice inviting sealed bids to be eligible for CFD funding. ITEM TITLE: SUBMITTED BY: REVIEWED BY: RECOMMENDATION: That Council adopt the Resolution. BOARDS/COMMISSIONS RECOMMENDATIONS: Not applicable. DISCUSSION: The amended portion of the policy (see Exhibit A) is shown in strike out I underline mode primarily on page 18 and 19. Developers would be allowed to solicit a minimum of three competitive bids for grading without publishing a notice inviting sealed bids. Staff recommends approval ofthe amended CFD policy for the following reasons: . Economies of scale achieve lower unit prices. The amended policy would allow the grading within the right-of-way to use the same grading contractor as the grading on the adjacent private property. When grading operations are larger the unit prices tend to drop. . The changes mirror the current Transportation Development Impact Fee requirements for grading within the right-of-way and would make the grading audit more uniform between the two programs. · Without the policy change there is a potential for inefficient grading plan preparation where two sets of grading plans are bid to two separate contractors, one for the work in the right-of-way and one for the work outside of the right-of- way. The policy change would allow a seamless grading operation for a project. 2-1 Page 2, Item Meeting Date 2- 05/16/06 This policy change is of most benefit where there is a phased grading operation such as San Miguel Ranch. The policy change allows for a more efficient, common sense approach to the work, ultimately having a positive impact on overall project costs. A single-phased operation is usually complete prior to resolution of formation and is not affected by the proposed policy change. FISCAL IMPACT: The costs related to the proposed amendment are funded by developer deposits. Exhibits: Exhibit "A": Proposed Council Policy Exhibit "B": Developer Disclosure File No. CFDOOI J :\Engineer\AGENDA \CAS2006\05.16.06\cfd policy.doc 2-2 c: - :.';/\ ~I ~ )I.' i"d,1'\ T rr KeJ ~-I'V\e. t'. I g- it{ ATTACHMENT A DESIGN, BID, CONTRACT AND CHANGE ORDER REQUIREMENTS A. General These requirements shall be applied to all improvements proposed to be constructed by a developer or a property owner and subsequently acquired by the City. Except as expressly provided otherwise in the body of the applicable AcquisitionlFinancing Agreement, any deviation from these requirements must be approved in writing in advance by the City Engineer. References to the City Engineer means the City Engineer of the City or his or her designee. The City reserves the right to make the [mal determination of cost of the improvements to be acquired in accordance with any Acquisition/Financing Agreement. B. Design Phase 1. Only design costs directly related to the public improvements to be acquired are eligible for inclusion. 2. Bidding Documents. Two complete sets of bidding documents, including improvement plans, general provisions, and bid proposal forms shall be submitted to the Engineering Division of the City for review and approval within 15 working days of submittal. Advertising for bids or. in the case of g-rading- contracts, solicitation of bids shall not take place until the bidding documents are approved in writing by the City. This procedure shall be followed for each contract proposed to be advertised or solicited. Unless otherwise noted, the bidding documents shall conform to the following minimum requirements: 3. Unless impractical due to the nature of the improvement, the bid proposal shall be unit priced rather than lump sum. A.c. pavement, base and sub-base shall be bid on a square foot per inch thickness basis. 4. The bidding documents shall reqUIre the bidder/contractor to provide the following bonds: (a) Bid Bond - 10% of the amount of the bid. (b) Material and Labor Bond - 50% of the contract amount. (c) Performance Bond - 100% of the contract amount. The Contractor shall post performance and labor and material bonds for all improvements as part of the bid. The City of Chula Vista shall be named as additional obligee with the right to call such bonds if needed. Such bonds shall remain in effect until such time as all improvements are completed and accepted by the City Engineer. The City Engineer shall be the sole judge in determining the release of such bonds. -18- 2-3 5. The bidding docwnents shall require the successful bidder to provide evidence of comprehensive or commercial general public liability insurance in the amount of at least $1,000,000 prior to the award of the contract. 6. Unless otherwise required by the City, the contractor is not required to pay prevailing wages. 7. The bidding docwnents must clearly state the time, date, and place where bids are to be submitted and opened. 8. The bidding docwnents shall clearly state the amount of time to complete the work. The time allowed must be reasonable for the amount of work. Accelerated construction time allowances must be supplementally bid, and are not eligible for public finance unless previously approved by the City Engineer. A. Bidding Phase I. +fieExceDt in the ca~e of the solicitation of bjds for !ITadinQ contracts the Notice inviting Sealed Bids shall be published in the Chula Vista Star News and the San Diego Daily Transcript. The notice inviting bids shall state where bidding docwnents are available. 2. In the case of the solicitation of bids for !ITadinQ contracts the DeveloDer mav solicit bids from a minimwn of three (3) contractors in lieu of DublishinQ a Notice invitinQ Sealed Bids as reouired nursuant to the nrecedinQ Dara!ITanh 1, ~ The bidding period following the advertisement of the Notice Inviting Sealed Bids or the initial solicitation of bids shall be a minimwn of 14 calendar days. ~ :;""Developer shall provide complete sets of bidding docwnents to all contractors, subcontractors, or suppliers requesting them or. in the ca~e of g:rading: contracts. to all contractors from whom the Develoner is soliciting: bids. A reasonable price may be charged for bidding docwnents. i. 4,-Developer shall keep a log of all persons obtaining bidding docwnents, and their mailing address. .6. ~Addenda shall be mailed by fIrst class mail to all bidding docwnent holders and the City Engineer. If an addendwn is required within five working days of the noticed bid opening date, the bid opening date shall be extended. L 6,-Submitted bids shall be in sealed envelopes. .8.. +,-Bids shall not be accepted after the stated time for submission. .2.. &--Bid opening shall be conducted by the Developer at the Developer's place of business or other site mutually acceptable to the Developer and City Engineer. -19- 2-4 . . ". AvV\bACW hV'<:<.\ CITY OF CHULA VISTA STATEMENT OF GOALS AND POLICIES REGARDING THE ESTABLISHMENT OF COMMUNITY FACILITIES DISTRICTS PURPOSE AND SCOPE The City Council of the City of Chula Vista (hereafter the "City Council") hereby establishes and states its goals and policies concerning the use of Chapter 2.5 of Part I of Division 2 of Title 5 of the Government Code of the State of California (hereafter the "Act") in providing adequate public infrastructure improvements and public services for the City of Chula Vista (the "City"). The following goals and policies shall apply to all community facilities districts hereafter formed or proposed to be formed by the City. Any policy or goal stated herein may be supplemented or amended by resolution of the City CounciL The purpose of this Statement of Goals and Policies is to provide the City staff, the residents of the City and the owners and developers of property located within the City with guidance in the application for and consideration of the establishment of community facilities districts within the City for the purpose of financing or assisting in fmancing the acquisition or construction of public infrastructure or the provision of authorized public services to benefit and serve either existing or new development or a combination thereof. The underlying principals behind this policy are the protection of the public interest, assuring fairness in the application of special taxes to current and future property owners, assuring full disclosure of the existence of any special tax liens, insuring the creditworthiness of any community facilities district special tax bonds, protecting the City's credit rating and fmancial position and assuring that applicants for all community facilities district proceedings other than City initiated proceedings pay all costs associated with the formation of any community facilities district. The scope of this policy is limited to the proposed formation of community facilities districts for the limited purpose of fmancing or assisting in fmancing the acquisition or construction of public infrastructure and/or the provision of authorized public services. INTRODUCTORY STATEMENT The City will consider applications initiated by owners or developers of vacant property proposed to be developed, owners of property within existing developed, areas or registered voters residing in existing developed areas or the City itself for the establishment of community facilities districts to finance authorized public improvements or to provide authorized public services which benefit or serve existing or new development or a combination thereof. A community facilities district or an improvement area within a community facilities district proposed to be established to fmance public improvements or authorized services to serve new development may be referred to as a "Development Related CFD." Each application for the establishment of a community facilities district must comply with the applicable goals and policies contained herein unless the City Council expressly grants an exception to such policy or policies as they apply to a specific application. -1- 2-5 FINDING OF PUBLIC INTEREST OR BENEFIT The City Council may authorize the initiation of proceedings to form a community facilities district to fmance authorized public improvements or to provide authorized public services if the City Council determines that the public improvements to be financed or public services to be provided or, in the case of a Development Related CFD, the attributes of the new development will provide, in the opinion of the City Council, a public benefit to the community at large as well as the benefit to be derived by the properties within the community facilities district. Examples of public benefit to the community at large may include, but are not limited to, the following: 1. Construction of a major public facility which meets a community need including, but not limited to, a major arterial which will provide a vital roadway facility to alleviate congestion, water storage facilities which will remedy inadequate fire flow, and storm drainage facilities which are a part of the storm drainage master plan. 2. Provision of public infrastructure sooner than would otherwise be required for a particular development project. 3. Construction of public infrastructure to serve commercial or industrial projects which will expand the City's employment and/or sales tax base. 4. Provision of maintenance or other authorized public services such as landscaping, lighting, storm drain, flood control or open space maintenance necessary to promote or maintain quality of life and public safety within existing or developing areas of the City. AUTHORIZED PUBLIC FACILITIES Improvements proposed to be fmanced through a community facilities district must be public improvements which will be owned, operated or maintained by the City or another public agency or public utility or to which the City is authorized to contribute revenue. The types of improvements eligible to be financed must serve a whole neighborhood area or greater. Such improvements include: A. Streets and highways satisfYing one or more of the following criteria: 1. identified in the Circulation Element of the City as collectors or arterials; . 2. no direct access by abutting properties; or 3. minimum daily traffic volume of 3,500 ADT. .J B. Sewer lines or other sewer facilities serving a minimum of 504 single family dwellings or equivalent dwelling units or such other community as the Director of Public Works may determine to otherwise be consistent with the intent of these goals and policies to be located . -2- 2-6 ., within authorized streets and highways or within other public rights-of-way shown on the master plan of sewer facilities. C. Water mains with a minimwn diameter of 10" or other water facilities to be located within authorized streets and highways or within other public rights-of-way shown on the master plan of water facilities. D. Drainage facilities serving a minimum of 100 acres or such other community as the Director of Public Works may determine to otherwise be consistent with the intent of these goals and policies or draining an eligible street. E. Landscaping and irrigation facilities meeting one of the following criteria: 1. Located within the right-of-way of a street or highway shown on the Circulation Element of the City's General Plan; 2. Located adjacent to an adopted scenic route; or 3. Located within dedicated open space. F. Reclaimed water facilities serving an area which benefits the proposed community facilities district. G. Dry utilities serving a minimwn of 500 single family dwelling units or equivalent dwelling units or such other community as the Director of Public Works may determine to otherwise be consistent with the intent of these goals and policies; provided, however, the amount of special tax bond proceeds allocable to such dry utilities may not exceed that amount permitted under Federal tax law and regulations to ensure the tax exempt status of interest on the applicable special tax bonds. H. Grading for eligible public streets; provided, however, grading for a Development Related CFD must meet one of the following criteria: 1. Grading within the vertical planes of the right-of-way; 2. Slopes to City-owned open space or open space easement areas; or 3. Offsite roadway grading. If the cut and fill within (1) and (2) do not balance, the cost of excavating, hafiling and compacting fill in the street is authorized to be financed. If there is excess material in the street right-of-way, only the cost of excavating and hauling to private property within the development project is eligible to be fmanced. The determination of balance will be made on a total eligible street grading basis, not on an individual street basis. 1. Such other improvements as may be authorized by law and which the City Council determines are consistent with the policies herein. -3- 2-7 The City Council shall have the fmal determination as to the eligibility of any improvement for fmancing, as well as the prioritization of fmancing of such improvements. Generally, "in-tract" (e.g., local streets or utilities) improvements which serve residential development will not be considered eligible to be financed through a community facilities district unless requested by the owners or registered voters of an existing residential development to remedy a threat, found to exist by the City Council, to the public health or safety resulting from an existing deficiency in public improvements to serve such existing development. Any public improvements proposed to be financed through a community facilities district must meet all design and construction requirements and standards as may be established by the City. Any public improvement, the construction of which is completed following the adoption of the resolution of formation of a community facilities district, proposed to be acquired by the City from the owner or developer of property within a Development Related CFD must be constructed as if such improvements had been constructed under the direction and supervision, or under the authority of, the City. The "Design, Bid, Contract and Change Order Requirements" applicable to public improvements proposed to be financed through a community facilities district and to be constructed by the owner or developer of property within such a Development Related CFD are set forth in Attachment A hereto which is incorporated herein by this reference. The provisions of Attachment A shall be incorporated into any Acquisition/Financing Agreement (defined below) by and between the City and such owner or developer. Public improvements proposed to be acquired from the proceeds of special tax bonds or special taxes shall not be acquired until all improvements for a particular Project (as defmed below) are completed and accepted by the City and the Director of Public Works or his or her designee has certified the final cost of such improvements. For purposes of this paragraph, a "Project" shall be defmed as all improvements within a particular street or easement including street improvements, sewer, drainage, futilities and grading and which are authorized to be acquired by the community facilities district pursuant to an acquisition and fmancing agreement by and between the City, acting on behalf of itself and the community facilities district, and the property owner or developer who is responsible for the construction of the public improvements (the "Acquisition/Financing Agreement"). If improvements within more than one (I) Project are authorized to be acquired through the community facilities district, then the improvements within each Project may be acquired separately as all improvements within such Project are completed and accepted by the City and the final costs certified. Each Project established for any community facilities district and all improvements included within each such project must be described in the Acquisition/and-Financing Agreement for such community facilities district. If the Acquisition/Financing Agreement has established more than one (I) Project for any community facilities district, the Acquisition/Financing Agreement may authorize the partial release of funds to pay for the acquisition of each Project when such Project is completed and accepted by the City. The City Council may, in its sole discretion, elect to deviate from or waive the foregoing policy in its consideration of the approval of an Acquisition/Financing Agreement for a community facilities district to authorize the payment of the purchase price for each discrete component of a Project, i.e., an individual improvement within a Project such as a sewer line within a Project which also includes street, water and drainage improvements. In electing to deviate from or waive the foregoing policy, the City Council may condition the payment of the -4- 2-8 purchase price for discrete components as the City Council deems necessary to insure the financial integrity of the community facilities district financing. PRIORITIZATION OF PUBLIC IMPROVEMENTS It is the policy of the City to give first priority to the provision of public improvements benefitting the City in any community facilities district established by the City. It is secondarily the policy. of the City, in any community facilities district established by the City, to assist in the provision of other public improvements to be owned, operated or maintained by other public agencies or public utilities. AUTHORIZED PUBLIC SERVICES Public services proposed to be financed through a community facilities district may include: A. Maintenance of parkways, medians and open space, including but not limited to, maintenance of walls, fences, trail systems, pedestrian access systems and other facilities within such open space, maintenance and preservation of habitat within such open space, and biota and other forms of monitoring of plants, wildlife, use of wildlife corridors and habitat duality as a part of any such open space maintenance program. B. Maintenance of naturalized drainage and flood control facilities including, but not limited to, channels and detention and desiltation basins. C. Such other services as may be authorized by the Act or by ordinance of the City adopted pursuant to the charter authority of the City and which the City Council determines are consistent with the goals and policies herein and are in the best interest of the City and the residents and property owners within the community facilities district. INCIDENTAL COSTS Eligible Incidental Costs Eligible incidental costs which may be fmanced from the proceeds of special tax bonds issued for a Development Related CFD or the special tax levied within a Development Related CFD shall be limited to those incidental costs directly related to the improvements financed from the proceeds of such special tax bonds or special tax revenues and may include: A. Usual and customary design and engineering costs not to exceed the following percentages: B. Civil engineering - 7.5% of the cost of the improvements for which the engineering was performed. I. Soils engineering - 15 % of the cost of the applicable grading. 2. Landscape architecture - 10% of the cost of the applicable landscaping and -5- 2-9 irrigation. 3. Surveying and construction staking - 2% of the combined cost of the civil engineering improvements and grading for the applicable street and wet utilities. 4. utilities. Utility engineering/coordination - 3 % of the cost of the applicable dry C. Construction administration and supervision not to exceed, in aggregate, 1.75 % of the total construction cost of the applicable public improvements. D. Special engineering studies related to "collector" or "transmission" facilities. Eligibility of such studies must be reviewed and approved by the Public Works Director. E. Plan check and inspection fees (less any refunds). F. Capacity or connection fees related solely to the public improvements being acquired or constructed as permitted under the Act. G. Capitalized interest on any community facilities district special tax bonds as authorized by the City Council pursuant to these goals and policies. H. following: Costs of acquisition of off-site rights-of-way and/or easements including the I. Appraisal costs, including title reports. 2. Costs of preparing acquisition plats. 3. Appraised value or actual cost of right-of-way or easement, whichever is less. 4. Legal fees and cost related to eminent domain proceedings approved by the City Attorney. 1. Reimbursement of funds advanced by the applicant to pay for (i) preformation costs and/or (ii) costs of issuance incurred by or on behalf of the City. J. Costs of environmental review, permitting and mitigation limited to the specific public improvements proposed to be financed through the community facilities district. -6- 2-10 Unless specified otherwise above, the City Manager, or his designee, shall review all incidental costs to insure that such costs are customary and reasonable. Ineligible Incidental Costs The following costs are not eligible to be financed ITom the proceeds of community facilities district special tax bonds: A. Development impact fees; provided, however, the City Council may, in its sole discretion, grant credit in an amount not to exceed the obligation for the payment of such fees if improvements which would otherwise be fmanced from the proceeds of such fees are fmanced ITom the proceeds of community facilities district special tax bonds. B. Administrative or overhead expenses, fmancial or legal fees incurred by an applicant for the formation of a community facilities district. This limitation does not apply to amounts advanced by the applicant to the City pursuant to the provisions of this policy to pay for preformation costs incurred by the City. (See "Preformation Cost Deposits and Reimbursements" below.) C. Land use planning and subdivision costs and environmental review costs related to such land use planning and subdivision. D. Planning studies unless off-site. E. Environmental impact reports unless off-site. F. Construction loan interest. G. Subdivision fmancial analysis. H. off site. Attorneys' fees related to the land use entitlement or subdivision process unless 1. On site right-of-way and easements. J. Any compensation payable to the City as consideration for the City's agreement to provide the fmancing mechanism for the financing of the authorized improvements and eligible incidental expenses and to acquire the authorized improvements pursuant to the terms and conditions of an agreement with the City and the property owner or developer as appropriate. K. Other overhead expenses incurred by the applicant. REQUlRED-V ALVE-TO-DEBT RATIO It is the policy of the City that the value-to-debt ratio, i.e., the full cash value of the properties subject to the levy of special taxes, including the value of the improvements to be financed from the proceeds of the issue or series of special tax bonds for which the value-to-debt ratio is being computed, compared to the aggregate amount of the special tax lien proposed to be -7- 2-11 created plus any prior fixed assessment liens and/or special tax liens, for a community facilities district must be at least 4: 1. The required value-to-debt ratio shall be determined with respect to all taxable property within the community facilities district in the aggregate and with respect to each development area for which no finals subdivision map has been filed. A community facilities district with a value-to-debt ratio of less than 4: I but equal to or greater than 3: I may be approved, in the sole discretion of the City Council, upon a determination by the City Manager, after consultation with the Finance Director, the bond counsel, the underwriter and the financial advisor, that a value-to-debt ratio ofless than 4:1 is financially prudent under the circumstances of the particular community facilities district. In addition, the City Council may, in its sole discretion, accept a form or forms of credit enhancement such as a letter of credit, bond insurance or the escrow of bond proceeds to offset a deficiency in the required value-to-debt ratio as it applies to the taxable property within the community facilities district in the aggregate or with respect to any development area. The value-to-debt ratio shall be determined based upon the full cash value of the properties subject to the levy of the special tax as shown on the ad valorem assessment roll or upon an appraisal of the properties proposed to be assessed; provided, however, the City Manager may require that the value-to-debt ratio be determined by an appraisal if, in his judgement, the assessed values of the properties proposed to be assessed do not reflect the current full cash value of such properties. The appraisal shall be coordinated by, done under the direction of, and addressed to the City. The appraisal shall be undertaken by a state certified real estate appraiser, as defined in Business and Professions Code Section 11340. The appraiser shall be selected and retained by the City or the City's fmancial advisor. The costs associated with the preparation of the appraisal report shall be paid by the applicant for the community facilities district, but shall be subject to possible reimbursement as provided for herein. The appraisal shall be conducted in accordance with assumptions and criteria established by the City, based upon generally accepted appraisal standards or state recommended standards for similar appraisals conducted for the same purpose. The City reserves the right to require a market absorption study for any community facilities district proposed to include new development. In any such case the City shall retain, at the applicant's sole expense but subject to reimbursement as provided for herein, a consultant to prepare a report to verify or establish the projected market absorption for and the projected sales prices of the properties proposed to be included within the community facilities district. If a market absorption study is conducted, the appraiser shall utilize the conclusions of the market absorption study in conducting the appraisal of the properties within the proposed community facilities district or shall justify, to the satisfaction of the City Manager, why such conclusions were not utilized in conducting such appraisal. CRITERIA FOR APPRAISALS Definition of Appraisal F or purposes of these goals and policies, an appraisal shall mean a written statement independently and impartially prepared by a qualified appraiser setting forth an opinion of defined value of an adequately described property as of a specific date, supported by the presentation and analysis ofrelevant market information. -8- 2-12 Contents of the Appraisal An appraisal should reflect nationally recognized appraisal standards, including, to the extent appropriate, the Uniform Standards of Professional Appraisal Practice. An appraisal must contain sufficient documentation, including valuation data and the appraiser's analysis of such data, to support the appraiser's opinion of value. At a minimum, the appraisal shall contain the following: A. Puroose of the aDDraisal. This should include the reason for the appraisal, a definition of all values required and the property rights being appraised. B. Area, City and Nei!!:hborhood Data. These date should include such information as directly affects the appraised property together with the appraiser's conclusions as to significant trends. c. ProDertv Data This should include a detailed physical description of the property, its size, shape, soil conditions, topography, improvements, and other physical characteristics which affect the property being appraised. The availability, capacity of, and proximity to, utilities and other infrastructure should also be discussed. D. Title Condition. The condition of title to the property appraised should be discussed based upon the appraiser's examination of a title report of the property appraised. The appraiser should analyze and discuss those title issues which are concluded to impact the value of the property being appraised. E. ImDrovement Condition. L The appraiser shall value the property within the community facilities district on an "as-is" basis taking into consideration the value associated with the public improvements to be funded from the proceeds of the issue of bonds for which the appraisal is being undertaken. The property in the community facilities district shall be valued as if it were free and clear of any special taxes and assessments, if any, so that a proper comparison of value-to-debt can be determined. In determining his or her conclusion of value, the appraiser may consider the value of the property in the community facilities district under different market conditions. This may consist of valuing the property as if it were sold to a single purchaser in bulk or sold to several purchasers in portions or pieces. 2. Land parcels which have been developed with residences and subsequently sold should at a minimum indicate land parcel size, number of lots, density, number of plans, square footage, room counts, year construction was initiated, year of completion, and when sales were initiated. 3. Land parcels with residential product under construction or with standing inventory should be described as in a. above and include a summary of the stage of development regarding the number of units completed, number of models, status of units under construction, finished lots and mass-graded or raw lots. In addition, a comment on the marketability of the units (architecture, size, etc.) is appropriate -9- 2-13 4. Land parcels which have been developed with income-producing (or owner-occu-pied) commercial, industrial, apartments, offices, etc., should be described as follows: a. Commercial-Retail - Land parcel size; basic construction type; typical tenant improvements (and who is responsible for their construction); leasable area, when construction was initiated; and date of completion. b. Industrial - Land parcel size; basic construction type, whether single or multi tenant; typical office build-out as percentage of total area, when construction was initiated; and date of completion. c. Apartments - Land parcel size; basic construction type; number of stories; number of units; unit mix; size; total rentable area, when construction was initiated; and date of completion. d. Office - Land parcel size; basic construction type; typical tenant improve-ments/allowance; net rentable area, when construction was initiated; and date of completion. F. General Plan Classification. Describe the General Plan classification of the subject and comparable properties. G. Zonin!!: Describe the zoning for the subject and comparable properties. Note any discrepancy between General Plan classification and zoning. If rezoning is imminent, discuss further under Item 8 below. H. Analvsis of Hi!!:hest and Best Use. The report should state and support the highest and best use to which a property can be put and recognize that land is appraised as though vacant and available for development to its highest and best use, and the improvements are based on their actual contribution to the site. 1. Statement of Value. The appraiser's OpInIOn of the value of the specified property rights, prepared according to all relevant and reliable approaches to value consistent with commonly accepted professional appraisal practices. If a discounted cash flow analysis is used, it should be supported by at least one other valuation method such as sales comparison approach utilizing sales of properties that are in the same stage of development. If more than one valuation approach is used, the appraiser shall include an analysis and reconciliation of such approaches to support the appraiser's opinion of value. J. Certification. Certification of appraiser and permission to reproduce and use the appraisal report as required for bond issuance. -10- 2-14 MAXIMUM AGGREGATE TAXES AND ASSESSMENTS It is the policy of the City that the maximum annuaL special tax installment applicable to any parcel used for residential purposes shall not exceed one percent (I %) of the sale price of newly developed properties subject to the levy of the special tax (the. "Newly Developed Properties") as of the date of the close of escrow of the initial sale of any residential dwelling unit to such residential home owner. As a distinct and separate requirement, the total of the following taxes, assessments described in 4. below and special taxes appearing on the property tax bill, shall not exceed two (2%) of such initial sales price of Newly Developed Properties: A. Ad valorem property taxes. B. Voter approved ad valorem property taxes in excess of one percent (I %) of the assessed value of the subject properties. C. The maximum annual special taxes levied by the community facilities district under consideration and any other community facilities district or other public agency excepting therefrom special taxes levied by a community facilities district formed or under consideration for formation for the purpose of providing services such as open space maintenance, landscape maintenance and preserve maintenance. D. The annual assessment installments, including any administrative surcharge, for any existing assessment district where such assessment installments are utilized to pay debt service on bonds issued for such assessment district. Annual assessment installments for maintenance and services shall not be included in the assessments calculated in determining the aggregate tax, assessment and special tax obligation for a parceL The applicant for the establishment of any Development Related CFD shall be required to enter into an agreement with the City or the community facilities district requiring the prepayment by the applicant of that portion of the special tax obligation applicable to any parcel used for residential purposes in order to reduce the annual maximum special tax obligation so that the maximum annual special tax installment shall not exceed I % of the sales price for such parcel and the total taxes, assessments and special taxes does not exceed 2% of such sales price. SPECIAL TAX REQUIREMENT The rate and method of apportionment of the special tax for any community facilities district shall adhere to the following requirements: A. The maximum special tax shall be adequate to include an amount necessary to pay for the expenses incurred by such community facilities district in the levy and collection of the special tax and the administration of the special tax bonds and the community facilities district. B. The maximum projected annual special tax revenues must equal 110% of the projected annual gross debt service on any bonds of the community facilities district. C. A backup special tax shall be required for any Development Related CFD to -11- 2-15 protect against changes in density resulting in the generation of insufficient special tax revenues td-pay annual debt service and administrative expenses. The City Council may additionally or alternatively require that as a condition of approval of the downsizing of the development in a Development Related CFD at the request of the applicant or the applicant's successor-in-interest, the applicant or the applicant's successor-in-interest, as applicable, may be required to prepay such portion of the special tax obligation as may be necessary in the determination of the City to ensure that adequate debt service coverage exists with respect to any outstanding bonds or otherwise provides security in a form and amount deemed necessary by the City Council to provide for the payment of debt service on the bonds. D. All developed and undeveloped property within any community facilities district which is not otherwise statutorily exempt from the levy of special taxes shall bear its appropriate share of the community facilities district's aggregate special tax obligation from the date of formation of the community facilities district consistent with the other goals and policies set forth herein. E. A partial and/or total prepayment option shall be included in any rate and method of apportionment of special taxes to pay for public facilities. No prepayment shall be permitted of a special tax levied to fmance authorized services or maintenance. F. The maximum special tax to pay for public facilities shall be levied against any parcel used for private residential purposes in the fust fiscal year following the fiscal year in which the building permit for the construction of a residential dwelling unit on such parcel is issued and such maximum special tax may not escalate after the first fiscal year in which such special tax is so levied. G. The rate and method of apportionment of a special tax to pay for public facilities shall specify a fiscal year beyond which the special tax may not be levied on any parcel used for private residential purposes. A special tax to pay for public services or maintenance shall have no termination date unless established by the City Council. TERMS AND CONDITIONS OF SPECIAL TAX BONDS All terms and conditions of any special tax bonds issued by the City for any community facilities district, including, without limitation, the sizing, timing, term, interest rates, discount, redemption features, flow of funds, investment provisions and foreclosure covenants, shall be established by the City. Each special tax bond issue shall be structured to adequately protect bond owners and to avoid negatively impacting the bonding capacity or credit worthiness of the City. Unless otherwise approved by the City Council, the following shall serve as minimum bond requirements: A. A reserve fund shall be established for each bond issue to be funded out of the bond proceeds in an amount equal to 10% of the original proceeds of the bonds or such lessor amount as may be required by federal tax law. B. Interest shall be capitalized for a bond issue only so long as necessary to place the special tax installments on the assessment roll; provided, however, interest may be capitalized for a term to be established in the sole discretion of the City Council on a case-by-case basis, not -12- 2-16 to exceed an aggregate of 18 months, taking into consideration the value-to-debt ratio, the expected timing of initial residential occupancies, expected absorption and buildout of the project, the expected construction and completion schedule for the public improvements to be funded from the proceeds of the bond issue in question, the size of the bond issue, the development pro forma and the equity position of the applicant and such other factors as the City Council may deem relevant. C. In instances where multiple series of bonds are to be issued, the City shall determine what improvements shall be fmanced from the proceeds of each series of bonds. D. Neither the faith, credit or taxing power of the City shall be pledged to the payment of the bonds. The sole source of revenue for the payment of the bonds shall be the special taxes, capitalized interest, if any, and moneys on deposit in the reserve fund established for such bonds. DISCHARGE OF SPECIAL TAX OBLIGATION It is the policy of the City that the special tax obligation related to the fmancing of the acquisition or construction of public improvements may be prepaid and discharged in whole or in part at any time. The applicant for the formation of a Development Related CFD must provide notice and opportunity for the purchasers of property within such community facilities district to prepay the special tax obligation applicable to such property at the time of the close of escrow. The applicant for the formation of a Development Related CFD must prepare and present a plan, satisfactory to the City Council, prior to the public hearing to consider the formation of such community facilities district describing how the prospective purchaser will be notified of the existence of the special tax lien and the options which the prospective purchaser has regarding the prepayment and discharge of the special tax obligation. DISCLOSURE TO PROPERTY PURCHASERS IN DEVELOPMENT RELATED CFD' S The applicant for the formation of a Development Related CFD will be required to demonstrate to the satisfaction of the City Manager (when the term City Manager is used herein it shall mean the City Manager or his designee) that there will be full disclosure of the special tax obligation for such community facilities district and of any and all other special taxes or assessments on individual parcels to prospective purchasers or lessees of property within such community facilities district, including interim purchasers, merchant builders, residential homeowners and commercial or industrial purchasers or lessees. Such notice must include all of the following in addition to such other provisions as-may be required by the Act, the Municipal Code of the City or the applicant may deem necessary: A. Provide for full disclosure of the existence of the special tax lien and any other assessment or special tax obligation applicable to the properties within the community facilities district (whether imposed by the City or any other public agency), including the principal amount of the special tax obligation and any other applicable assessment or special tax obligation, term of each of the assessment or special tax liens and the amount of the expected payments of the special taxes and the maximum authorized special tax. -13- 2-17 B. Disclose the option to prepay the special tax to pay for public facilities or allow the special tax to pay for public facilities to be passed through to the purchaser of such property and the adjustment, if any, in the sales price of the homes or other property which will apply if the special tax lien is passed through. Provide the ability for the prospective purchaser to elect to exercise the option either to prepay the special tax obligation for facilities at the close of escrow or to have the special taxes included in the property taxes for the property. Such disclosure shall be placed in all sales brochures, all other on-site advertising and all purchase documents. C. Specify in all disclosure documents the name, title, telephone number and address of a representative of the City as provided to the applicant who may be contacted by any prospective purchaser of property within the community facilities district for further information regarding the community facilities district and the special tax liens. The applicant must agree to provide an original copy of all applicable disclosure documents to the City prior to initiating property sales. PREFORMATION COST DEPOSITS AND REIMBURSEMENTS Except for those applications for community facilities districts where the City is the applicant, all City and consultant costs incurred in the evaluation of applications and the proceedings to form a community facilities district and issue special tax bonds therefor will be paid by the applicant by advance deposit with the City of moneys sufficient to pay all such costs. Each application for the formation of a community facilities district shall be accompanied by an initial deposit in an amount to be determined by the City Manager to be adequate to fund the evaluation of the application and undertake the proceedings to form the community facilities district and issue the special tax bonds therefor. The City Manager may, in his or her sole discretion, permit an applicant to make periodic deposits to cover such expenses rather than a single lump sum deposit; provided, however, no preformation costs shall be incurred by the City in excess of the amount then on deposit for such purposes. If additional funds are required to pay required preformation costs, the City Manager may make written demand upon the applicant for such additional funds and the applicant shall deposit such additional funds with the City within five (5) working days of the date of receipt of such demand. Upon the depletion of the funds deposited by applicant for preformation costs, all proceedings shall be suspended until receipt by the City of such additional funds as the City Manager may demand. The deposits shall be used by the City to pay for costs and expenses incurred by the City incident to the evaluation of the application and the proceedings for the formation of the community facilities district and the issuance of the special tax bonds therefor, including, but not limited to, legal, special tax consultant, engineering, appraisal, market absorption, financial advisor, administrative and staff costs and expenses, required notifications, printing and publication costs. The City shall refund any unexpended portion of the deposits upon the occurrence of one of the following events: A. tax bonds; The formation of the community facilities district or the issuance of the special -14- 2-18 B. The fo=ation of the community facilities district or the issuance of the special tax bonds is disapproved by the City Council; C. The proceedings for the fo=ation of the community facilities district and the issuance of the special tax bonds are abandoned at the written request of the applicant; or D. The special tax bonds may not be issued and sold. Except as otherwise provided herein, the applicant shall be entitled, at the option of the applicant, to reimbursement of or credit against special taxes for all amounts deposited with the City to pay for costs incident to the evaluation of the application and the proceedings for the fo=ation of the community facilities district and the issuance of the special tax bonds therefor upon the fo=ation of the community facilities district and the successful issuance and sale of the special tax bonds for the community facilities district. Any such reimbursement shall be payable solely from the proceeds of the special tax bonds. The City shall not accrue or pay interest on any moneys deposited with the City. SELECTION OF CONSULTANTS The City shall select and retain all consultants necessary for the evaluation of any application and the proceedings for the fo=ation of a community facilities district and the issuance of the special tax bonds therefor, including, but not limited to, special tax consultant, bond counsel, [rnancial advisor, underwriter, appraiser, and market absorption analyst after consultation with the applicant. LAND USE APPROVALS Properties proposed to be included in a Development Related CFD must have received such discretionary land use approvals as may, in the dete=ination of the City, be necessary to enable the City to adequately evaluate the community facilities district including the properties to be included and the improvements proposed to be fmanced. The City will issue bonds secured by the levy of special taxes within a Development Related CFD when (i) the properties included within such community facilities district have received those applicable discretionary land use approvals which would pe=it the development of such properties consistent with the assumptions utilized in the development of the rate and method of apportionment of the special taxes for such community facilities district and (ii) applicable environmental review has been completed. It is the policy of the City Council in granting approval for development such as zoning, specific plan or subdivision approval to grant such approval as a part of the City's ongoing planning and land use approval process. In granting such approval, the City reserves such rights as may be permitted by law to modify such approvals in the future as the City Council determines the public health, safety, welfare and interest may require. Such approval when granted is subject to a condition that the construction of any part of the development does not, standing alone, grant any rights to complete the development of the remainder of such development. Construction of public improvements to serve undeveloped land fmanced through a community facilities district shall not vest any rights to the then existing land use approvals for -15- 2-19 the property assessed for such improvements or to any particular level, type or intensity of development or use. Applicants for a Development Related CFD must include an express acknowledgment of this policy and shall expressly waive on their behalf and on behalf of their successors and assigns any cause of action at law or in equity including, but not limited to, taking or damaging of property, for reassessment of property or denial of any right protected by USC Section 19$3 which might be applicable to the properties to be assessed. APPLICATION PROCEDURE FOR DEVELOPMENT RELATED CFD'S Any application for the establishment of a community facilities district shall contain such information and be submitted in such form as the City Manager may require. In addition to such information as the City Manager may require, each application must contain: A. Proof of authorization to submit the application on behalf of the owner of the property for which the application is submitted if the applicant is not the owner of such property. B. Evidence satisfactory to the City Manager that the applicant represents or has the consent of the owners of not less than 67 %, by area, of the property proposed to be subject to the levy of the special tax. C. For any Development Related CFD proposed to finance improvements to benefit new development, a business plan for the development of the property within the proposed community facilities district and such additional financial information as the City Manager may deem necessary to adequately review the financial feasibility of the community facilities district. For Development Related CFD's proposed to [mance improvements to benefit new development, the applicant must demonstrate to the satisfaction of the City Manager the ability of the owner of the property proposed to be developed to pay the special tax installments for the community facilities district and any other assessments, special taxes and ad valorem taxes on such property until full build out of the property. It is the intention of the City Council that applicants for a community facilities district have an early opportunity to have the application reviewed by City staff for compliance with this policy. In that regard, the City Council hereby directs the City Manager to create a community facilities district application review committee composed of the City Manager, City Attorney, Director of Public Works, City Engineer, Planning Director, Finance Director and such additional persons as the City Manager may deem necessary. The committee shall meet on request with the applicant for a community facilities district for the purpose of reviewing an application to form a community facilities district following the determination by the City Manager that the information contained in the application for such community facilities district complies with the requirements of this policy. Fallowing the review of such an application, the committee shall prepare and submit a report to the City Council containing the findings and recommendations of the committee regarding the application. Following completion of the committee report, the City Manager shall place the application on the City Council agenda for review. After review of the application and consideration of the committee report, the City Council shall determine whether or not to -16- 2-20 approve the initiation of proceedings to form the community facilities district. The decision of the City Council pertaining to the application shall be final. The ability of a property owner or developer to obtain fmancing of public improvements from the proceeds of tax -exempt bonds provides substantial economic benefits to such owner or developer not the least of which may be the fmancing of such improvements at interest rates substantially lower than conventional fmancing interest rates, if such conventional fmancing is available, and/or the ability to obtain financing without providing equity compensation to the lender. In providing such financing for a Development Related CFD the City Council believes that the City is providing valuable consideration to the property owner or developer and should be receive consideration in exchange. It is the goal of the City to insure that the City and the remainder of its residents, property owners and taxpayers are compensated for the consideration provided to the property owner or developer of a Development Related CFD and that such compensation should be one percent (1 %) of the total authorized bonded indebtedness for such a community facilities district. Prior to the issuance of special tax bonds for any Development Related CFD, the applicant shall pay to the City the pro rata amount of any compensation payable to the City as consideration for the City's agreement to provide the financing mechanism for the financing of the authorized improvements and eligible incidental expenses and to acquire the authorized improvements pursuant to the terms and conditions of an agreement between the City and the property owner or developer as appropriate. For example, if the compensation payable to the City for such consideration is $100,000 for a Development Related CFD where the total authorized bonded indebtedness is $10,000,000 and the series of special tax bonds to be initially issued is $5,000,000, the compensation payable to the City prior to the issuance of the intial series of bonds will be the principal amount of the initial bond issue ($5,000,000) divided by the total amount of the authorized bonded indebtedness ($10,000,000) multiplied by the total compensation for such Development Related CFD ($100,000). In this example, the compensation payable prior to the issuance of the first series of bonds would be: $5.000 $10,000,000 X $1000,000 = $50,000. -17- 2-21 ATTACHMENT A DESIGN, BID, CONTRACT AND CHANGE ORDER REQUIREMENTS A. General These requirements shall be applied to all improvements proposed to be constructed by a developer or a property owner and subsequently acquired by the City. Except as expressly provided otherwise in the body of the applicable AcquisitionlFinancing Agreement, any deviation ITom these requirements must be approved in writing in advance by the City Engineer. References to the City Engineer means the City Engineer of the City or his or her designee. The City reserves the right to make the fmal determination of cost of the improvements to be acquired in accordance with any AcquisitionIFinancing Agreement. B. Design Phase 1. Only design costs directly related to the public improvements to be acquired are eligible for inclusion. 2. Bidding Documents. Two complete sets of bidding documents, including improvement plans, general provisions, and bid proposal forms shall be submitted to the Engineering Division of the City for review and approval within 15 working days of submittal. Advertising for bids or, in the case of grading contracts, solicitation of bids shall not take place until the bidding documents are approved in writing by the City. This procedure shall be followed for each contract proposed to be advertised or solicited. Unless otherwise noted, the bidding documents shall conform to the following minimum requirements: 3. Unless impractical due to the nature of the improvement, the bid proposal shall be unit priced rather than lump sum. A.C. pavement, base and sub-base shall be bid on a square foot per inch thickness basis. 4. The bidding documents shall require the bidder/contractor to provide the following bonds: (a) Bid Bond - 10% of the amount of the bid. (b) Material and Labor Bond - 50% of the contract amount. (c) Performance Bond - 100% of the contract amount. . The Contractor shall post performance and labor and material bonds for all improvements as part of the bid. The City of Chula Vista shall be named as additional obligee with the right to call such bonds if needed. Such bonds shall remain in effect until such time as all improvements are completed and accepted by the City Engineer. The City Engineer shall be the sole judge in determining the release of such bonds. -18- 2-22 5. The bidding documents shall require the successful bidder to provide evidence of comprehensive or commercial general public liability insurance in the amount of at least $1,000,000 prior to the award of the contract. 6. Unless otherwise required by the City, the contractor is not required to pay prevailing wages. 7. The bidding documents must clearly state the time, date, and place where bids are to be submitted and opened. 8. The bidding documents shall clearly state the amount of time to complete the work. The time allowed must be reasonable for the amount of work. Accelerated construction time allowances must be supplementally bid, and are not eligible for public finance unless previously approved by the City Engineer. A. Bidding Phase 1. Except in the case of the solicitation of bids for grading contracts, the Notice inviting Sealed Bids shall be published in the Chula Vista Star News and the San Diego Daily Transcript. The notice inviting bids shall state where bidding documents are available. 2. In the case of the solicitation of bids for grading contracts, the Developer may solicit bids from a minimum of three (3) contractors in lieu of publishing a Notice inviting Sealed Bids as required pursuant to the preceding paragraph. 3. The bidding period following the advertisement of the Notice Inviting Sealed Bids or the initial solicitation of bids shall be a minimum of 14 calendar days. 4. Developer shall provide complete sets of bidding documents to all contractors, subcontractors, or suppliers requesting them or, in the case of grading contracts, to all contractors from whom the Developer is soliciting bids. A reasonable price may be charged for bidding documents. 5. Developer shall keep a log of all persons obtaining bidding documents, and their mailing address. 6. Addenda shall be mailed by first class mail to all bidding document holders and the City Engineer. If an addendum is required within five working days of the noticed bid opening date, the bid opening date shall be extended. 7. Submitted bids shall be in sealed envelopes. 8. Bids shall not be accepted after the stated time for submission. 9. Bid opening shall be conducted by the Developer at the Developer's place of business or other site mutually acceptable to the Developer and City Engineer. -19- 2-23 10. Sealed bids shall be opened and read aloud immediately following the submission time. A City representative shall be invited to attend the bid opening. 11. accepted. Conditioned bids, unless the bid proposal lists them for all to bid on, shall not be 12. The bid proposals shall conform to all state and local laws governing the listing of subcontractors and suppliers. 13. The arithmetic of the two lowest bid proposals received shall immediately be checked for errors. 14. A tabulation of all bids received shall be provided to the City Engineer within five working days of the bid opening. IS. Award shall be made to the lowest responsible bidder within a reasonable period of time following approval by the City Engineer. 16. A preconstruction meeting shall be held with the contractor prior to beginning the work. A City representative shall be invited to attend the meeting. 17. The Notice to Proceed shall be issued within a reasonable period of time following the contract execution. A. Construction Phase 1. The City shall be provided a copy of the construction schedule. 2. Developer shall require the contractor to conduct weekly construction status meetings to which a City representative shall be invited. 3. Any additional costs incurred for the benefit of the Developer, such as accelerating the construction schedule, shall not be eligible for public fmancing unless previously approved by the City Engineer. 4. Any additional construction costs incurred due solely to delays caused by the Developer shall not be eligible for public financing. 5. All contracts and construction related records shall be available to the City as and when required for the final determination of eligible costs for the public fmancing. This shall include trip tickets and other confirmations of material delivered to the Improvement. A. Change Orders 1. No single change order for a TDIF Improvement shall be eligible for inclusion in the Purchase Price for such Improvement that increases or decreases the original contract amount for the construction of such Improvement by more than $50,000 without City Council approval. -20- 2-24 ., 2. All change orders shall be fully documented and be in a fonnat consistent and be in a fonnat consistent with the original bid items (i.e., show units, unit costs, extensions and total costs). The City Engineer, in his/her sole discretion shall determine the eligibility of each change order for inclusion in the Purchase Price for an Improvement. 3. The aggregate of all change orders for TDIF Improvements, including those for differences between estimated and actual quantities shall not increase the contract amount by more than the amount specified below without City Council approval: Original Contract Range Maximum Aggregate Increase Up to $100,000 $100,001 to $1,000,000 10% $10,000 plus 7% of amount over $100,000 More than $1,000,000 $73,000 plus 5% of amount over $1,000,000 The aggregate of all change orders for any non- TDIF Improvement shall not increase the Purchase Price thereof so as to cause such Purchase Price to exceed the cost estimate for such Improvement as set forth in Exhibit A by more than 25% without City Council approval. 4. All change orders involving changes in scope of the project, or increases of contract amounts greater than outlined in C. above shall be submitted to the City Council for approval after the construction of the Improvement is completed, but before the payment of any portion of the Purchase Price for such Improvement is authorized by the City Engineer. Change orders that the Developer does not wish to include in the Purchase Price for an Improvement do not need to go to City Council for approval. 5. Negotiated set price change orders are acceptable where most of the items of work in the change order have unit prices from the bids. Where change orders are for work that does not have unit prices for a substantial portion of the work contained within the bids, time and materials change orders are preferred. WDIVEN\327403.2 -21- 2-25 05/04/06 THU 09:05 FAX 619 691 5171 CHULA VISTA ENGINEERING t='i l... '; '0 'r", ~'\3." City of Chula Vista Disclosure Statement 4. ~002 Pursuant to Council Policy 101-0 I, priorto any action upon matters which will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed.. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract. e.g., owner, applicant" contractor, subcontractor, material supplier. ~~ IJ.~ O~\o -..-.\- ~Ui e..... GUL.\$_~""'_I!I - ~,...O ~ ,\"l...u... Lo.....J.,.... Pn=c.~ Vr-l \\....c~e..,J.'?~ LLC- If any person* identified pursuant to (I) above is a corporation or partnership, list the names of aU individuals with a $1000 investment in the business (COrporation/psrtncrship) entity. O~\n__ ~ fuH~_ ~-e~ ~~At"~....l 2. ~('\....... 1~'l"-1-., C' \k.L~ c::;L.___,.~",...... ~~~t'""~ 3. If any person. identified pursuant to (1) above is a non-profit organization or trust. list the names of any person serving as director of the non-profit organi:zation or as trustee or beneficiary or trustor of the trust. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter? ~~~ \-\...e~ ~ r..AA- \f\Ot..UcJZ 5. Has any person* associated with this contract had any financial dealings with an official" of the City of Chula Vista as it relates to this contract within the past 12 months. Yes_ No~ 2-26 05/04/06 TaU 09:06 FAX 619 691 5171 CHVLA VISTA ENGINEERING i;!] 003 City of ChuIa Vista Di5closure Statement If Yes, briefly describe the nature of the financial interest the official** may have in this contract? ~~ 6. Have you made a contribution of more than ~ within the past twelve (12) months to a current member of the Chula Vista City Council? No~ Yes _If yes, which Council member? 7. Have you or any member of your governing board (i.e. Corporate Board of DirectorsJExccutives, non-profit Board of Directors made contributions totaling more than $1.000 over the past four (4) years to a current member of the Chula VIsta City Council? Yes_ No-A. If Yes, which Council member? 8. Have you provided more than $300 (or an item of equivalent value) to an official ** of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income. money to retire a legal debt, 'gift, loan, etc.) Yes _ No ~ If Yes, which official** and what was the nature of item provided? Date: ~~ Signature fContractor/Applic~t Steplien E.lfe_~ E."(ccutivc Vice Prestdtnt Print or type name of Contractor! Applicant * Person is defmed as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivisIon, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, P1anning Commissioner, Member of a board, commission, .or committee of the City, employee, or staffmembers. J:\ENGINEER'J.ANDDEV\FORMS-OFFlCIAL\MISClDISCLOSURE STA TEMENT.DOC 2-27 RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE PROPOSED AMENDMENT OF THE CITY OF CHULA VISTA STATEMENT OF GOALS AND POLICIES REGARDING THE ESTABLISHMENT OF COMMUNITY FACILITIES DISTRICTS. WHEREAS, on January 13, 1998, the City Council approved the Statement of Goals and Policies Regarding the Establishment of Community Facilities Districts ("CFD Policy") and amended the CFD Policy on July 28, 1998 and December 8, 1998; and WHEREAS, currently a developer or property owner is required to publish a Notice inviting Sealed Bids in the Chu1a Vista Star News and the San Diego Daily Transcript for all improvements proposed to be constructed by that developer or property owner and subsequently acquired by the City; and WHEREAS, Staff recommends amending the CFD Policy so that a developer or property owner may solicit bids from a minimum of three contractors for grading contracts in lieu of publishing a Notice inviting Sealed Bids; NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista approves the proposed amendment to the CFD Policy as shown on the CFD Policy, which is attached to this Resolution as Exhibit "A". Presented by Approved as to form by "---/~J (U'-<-.~ Ann Moore City Attorney Lisa Browder Acting Director of Engineering J:\Attorney\ELISA\Reso Amend CFD Policy. doc 2-28 COUNCIL AGENDA STATEMENT 2 Item ~' Meeting Date 05-16-06 ITEM TITLE: Resolution Accepting bids and awarding a contract for the Traffic Signal Interconnect Project (TF-263), to Lekos Electric, Incorporated. SUBMITTED BY: Acting Director of Engineering * City Manager 11 ~ Pf (4/5ths Vote: Yes.x.. No~ REVIEWED BY: The traffic signal interconnect project was approved and budgeted as part of the FY 2002 Capital Improvement Program (CIP). This project will provide for "hardwired" signal interconnect along Bonita Road between Willow Street and Otay Lakes Road in the City ofChula Vista. None of the Council members owns property within 500' along Bonita Road between Willow Street and Otay Lakes Road. RECOMMENDATION: That Council adopt a resolution accepting bids and awarding a contract in the amount of$94,000 to Lekos Electric, Incorporated, for the Traffic Signal Interconnect (TF-263) Project. BOARDS/COMMISSIONS: Not applicable. DISCUSSION: The traffic signal interconnect project was approved for funding in fiscal year 2002. The source of capital funding for this project is the Traffic Signal Fund. This project will provide for "hard wired" signal interconnect along Bonita Road between Willow Street and Otay Lakes Road in the City of Chula Vista. A hardwired traffic signal system will allow for better corridor coordination, especially on Bonita Road where the traffic signals are closely spaced. The project scope includes the furnishing and installation of conduits, pull boxes, and signal interconnect cables (SIC). Other work includes, removal and replacement of a few sidewalk panels (necessary for conduit borings); the protection and restoration of existing improvements; and traffic control. There are four traffic signals that will be interconnected as part of this project; Bonita RoadIWillow Street, Bonita Road/Allen School Road, Bonita RoadlBilly Casper Way, and Bonita Road/Otay Lakes Road. The proposed traffic signal interconnect work will coordinate traffic signals connected along this 0.7 mile-long segment and increase the operational efficiency of each intersection in the system. After the completed installation of the project, staff will have the ability to implement the proposed timing plans and allow for more fine-tuning of the traffic signal plan for optimum efficiency at any of the traffic signal controllers within the interconnected segment and at the City's traffic management center. This SIC installation will replace the two of the three existing telephone data circuit connections thus will save the City in monthly telephone circuit billing. Originally, this project was also programmed to install interconnect cables in existing conduits along 3-1 Page 2, Item Meeting Date .3 05-16-06 portions of East H Street, Otay Lakes Road, Otay Valley Road (Main Street), and Paseo Ranchero (Heritage Road). However, since the inception of this project, the following locations have experienced changed conditions and were therefore, not included with the initial bid packet: East H Street, Paseo Ranchero (Heritage Road), and Otay Valley Road (Main Street). The East H Street portion originally planned for the interconnect installation was between Eastlake Drive and Proctor Valley Road. This portion was not included in the bid document due to the construction of the SR -125 on-ramps. With the SR -125 proj ect, SIC will be provided within the toll road corridor and staff will follow up with a minor project to do the remaining work. The portion along Paseo Ranchero (Heritage Road) from Telegraph Canyon Road to Olympic Parkway, SIC installation work was recently completed by the developer. A portion in Otay Valley Road (Main Street) at Hilltop Drive near Mace Street has existing conduits that require interception to the signal. This work requires interception and installation of conduit from an existing conduit located adjacent to Main Street centerline to the traffic signal location. Staff will pursue informal bidding of this segment with installation work estimated to cost $25,000. The work on a portion along Otay Lakes Road was completed by Patterson Brothers Lighting, Incorporated Electric, and involved installation oftelephone interconnection during the recent traffic signal installation at Otay Lakes Road and Bonita Vista Middle School driveway. The signal interconnection extends the coordination of signal along Otay Lakes Road from Otay Lakes Road/Telegraph Canyon Road to the Bonita Vista Middle School driveway. The table below summarizes the status ofthe interconnect locations: . I Locations Required I East H'St- Eastlake Parkway to Proctor SIC I Valley Road . , Otay Lakes Road-Bonita Vista Middle' , Conduit & I School Driveway I SIC IM;ri~Str:~~t=H;iit~p Drive to Mace ... '. i Conduit & I Street . .... ..... . SIC II . II Hentage Road-Telegraph Canyon 11~=~i:~~~:;:~I::~:~t t~Ot~y , Lakes Road Length (ft) 4,000 Status .n ..__ Cannot be completed yet due to SRI25 construction ~._-,--_.~-...--.-- _. ....---........-. -.... Completed by Patterson . ..I3r~tl1(:~sLightiIJJ~, .Inc, .. 500 1,000 Infonnal Bid to be pursued ..mm_......__.._n...... . N/A N/A ; Completed by Developer .........................,..--... ... ..... ... ..... ~ Conduit & . SIC 4,000 Contract-Lekos Electric, Inc. On April 5, 2006, three bids were received from the following contractors with an option for construction by either boring or trenching: 3-2 ....... Page 3, Item -3 Meeting Date 05-16-06 !"'"=-.....'''''"'"..'''''''''=..,_''''''"...,.'''''''''=..''"''''''''...'"''"~"'....o,o''''=''''''"""""""""'''''"..''''''''""''""".........,.....""','''''.....,..\"..==,......,........'''''','"'",''',,,,""..._"'...""'"'=..~'''''''"''"-"'''''''''''''''...........-...==.."'==1 I' Contractor i Bid Amount I Bid Amount i I "i , orin ) (Trenching) ~ , Lekos Electric, Inc. (El Cajon, CA) ! $94,000 i $109,750 ;1 !--T-&MEi~~tri~fu~-(S~~;,-CA)----------'----- $101,500 l---$U6,OOO----1 RMS Construction, Inc. (San Marcos, CA) $119,400 $169,205 The low bid, submitted by Lekos Electric, Incorporated is lower than the engineer's estimate of $134,500 by $40,500 (43 %). Lekos Electric, Incorporated has recently installed a traffic signal project in the City with satisfactory performance. An optional bid item for trenching conduits was included in the submittal. The information was collected to compare the current difference in unit cost oftrenching versus boring as a means of installing these conduits. It was determined that the unit cost for the optional item (trenching) averaged 49% higher than boring, therefore staff recommends awarding Contractor with the base amount of$94,000 (installation by boring) for this project. If trenching were selected as the method of construction, then the bids would have been higher as compared to the estimate based on installation by boring. The low bidder remains Lekos Electric, Incorporated. Disclosure Statement: The Contractor's Disclosure Statement is provided as Attachment 2. Environmental Status: The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) ofthe State CEQA Guidelines. Thus, no further environmental review is necessary. FISCAL IMPACT: - -- FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount (Lekos Electric, Inc.) $ 94,000 B. 10% Contingencies $ 9,400 C. Staff Costs; Design; Inspection $ 10,000 ~NDS REQUIRED FOR CONSTRUCTION $ 113,400 F-==-.......=....""""""."""""".............,...=-.==....==""""......._......=...-====--=..............~..=.............-=--="'-=...........---.................""..."'.......~="""""""'...=..=~ FUNDS AVAILABLE FOR CONSTRUCTION ii A. Traffic Signal Fund $ 200,000 , :i ~ B. Interconnect along Otay Lakes Rd. (Contract-Patterson Brothers Lighting) ($5,800) II C. Interconnect along Eastlake Pwy. (Materials-California Electric Supply) ($3,060) i B. Total Expenses to date (StaffTirne and Printing Services) ($39,140) 1 TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $ 152,000 I There is no impact to the General Fund for construction. Construction will be entirely funded from 3-3 Page 4, Item Meeting Date 2- 05-16-06 Traffic Signal funds. Remaining funds after construction will be used to fund intercepting existing conduits along Main Street to interconnect the remaining segment for this project. Attachments: Attachment 1: Contractor's Disclosure Statement Attachment 2: Capital Improvements Program Detail J: IEngineerIA GENDA ICAS2006105-16-06ITF263Al13.mlcm. doc . 3-4 - ...... z W ""'=:' .:::;;. I () <3:. ~ :::! ~ I.LJ e ::s <t <0:: f-CI me -0:: > a.. :3~ ~~ u::s u..~ 00 ~O:: u~ - -J ~ a: () = 0 0 0 0 0 0, = " "" ~ ~ "" "" "" '" ,:. 0 " N >- U. < 0 0 0 0 i~ 0 ,~ ... ~ " "" "" ~ ~ '.'<.. '" 0 " N >- '" "- ',"'" ~ 'C 0 -" , ~ .@, .;; , ~ '" ~'..;;. '" co , Z .. 0 0 0 0 0 => 0 u 0 ~ "" ~ ~ "" ,- 0 if1 - .. '" ~ 's " "', ~ 0 I , f-< OJ N i , >- "- c ~ "" w Iii ..J ::0 W ...~. 0 e; '" 0 0 0 0 "" "" c '" ~ ~ ~ ~ w '" " :!: " Z .. () z '" 0 ::; " en w N >- ::; .... >- ..J .... () "- ..J " W '" '" , ;:: a. 0 ~ w " c a. '- b 0 0 0 0 '" 0 => .. ~ ~ ~ ~ "" ~ '.foO'! 0 M II 0 0 N " >- "- ~ I~ 0 " M '" l " '" '" ~ b ~ '" '" en z '" 0 0 0 0 '" =' 0 0 0 "" ~ 0 0 => 0 => 0 ;:: N 0 0 => 0 ~ ..J '" 0 M" e ~ ..; Q z ;! ii: " ;;; ~ '" '" a. a. N ;;; ~ ;.;or (3 0 ::0 .., ;;; .., .... 0 " ;: " :!: a. w ;; a. .... z ~ '" ~ - '- 0 ~ '" 0 => ..s 0 0 0 0 '= 0 => ~ ~ 0 0 is 0" '~ ~ .... 0 0 o:"l,;~ ~ () ..J M" e ..; '-OI\Q .!!' 0 w '" ;;; ~ '" -,...... , .... ;;; ~ OAI,~ ~I OJ E 0 0 .., J,- u " .... if1 '" a. , ~ . ....1 f-< ti1 , <( w tij " " '" " w z .n '5 () '" " " w '" ::0 ..J !;;: S 0 a. " ~ ~ en ~ ::; '" ~ ;:: '5 '" Z ~ ~ u z en ~ ~ (3 0 ::0 W ." ~ ... '" '" u; OJ ::; ~ ~ '" <i. z <i. z .... ~ ~ .'" ~ '" z ::; ro c..1 .= en a:: ro " 0 .... z " .... 0 0 ~ '" u 0 0 [) i= () () - oJ M ." .... u: u; .... '" N '" Ii: '" ::; ~ z (3 s: ,.,,, '" 0 ~:::: '" >;:. ~ ,.,~ :~ s 0 o ~ '" ~ af] 'S: ~'O e c. ro .s . 0 ..!oio< ~ s ~ ..J ._ -5 ,.,~ S 0 :<f 0';'" 0 ~~ g .'" u 0 ~o; ~ OJ'" '" :I:{: .5 u .1;, 0;'0 M ~ ~ ~ 0 co " e 0 ~ '" o .-::: -a e , g2! ~ M ._ 0 0 ~ " u '" ~ 8.;; ~ ~ 0 0 '" 1fa '3 '" , 0 0 '0 .@ 0; ~ ~ ." '" 0 u ;; ~ ~ ;; '0 .- .'" 0= 0 os a e :;,~ 0 "" c. ~ '" 0- '2 :s .'" " Q M .~ > .s 0 0 ~"C . .s >- 0 00'0 u., '0 0;:; 2 ~ .5 0 '" '2 -00< 0 0 8. ~..crJ1 0. 0 u ~ ~ E .'" . u 0 8d2j 0 2 0 u 11 0 a 0 ,., ~ 1S o ~ fI 0 ~ "0 u '" U ~ 0"- '0 '" :;:"0] .'" ~ 0 ._ c (';I 2 " 0 :::~~ ~ c. '" '" " S ro ~ '" .~ '" ~ '" .5~~ :2 0 ,.: :t f-< 0 ~ " :Z :Z () 0 ci w 0 "- ~ z "- ;:: :J w a. () 0: ::0 .n .... u: C ::0 W () ;:: w ~ " (/) (/) :!: C W ::0 () ::0 C , en en "' 3-5 ATTACHMENT 2. CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 10 1-0 I, prior to any action upon matters that will require discretionary action by the Cmmcil, Planning Commission and aU other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: I. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. N/A 2. If any person' identified pursuant to (I) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. ~1?1 3. If any person' identified pursuant to (I) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. N(Ct 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. 1c-fClS"i r;;;. UZko0 ,>. 5. Has any person' associated with this contract had any financial dealings with an official" o~the City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No ~ 14 IICitywide2000lhomelEngineerlTRAFFIClACAD DwgslCIP PROJECTSI TF _263ITF263mlcmITF-263Specs.doc 3-6 If Yes, briefly describe the nature of the financial interest the official ** may have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No v Yes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official"" of the City of Chula Vista in the past twe1ve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No V If Yes, which official" and what was the nature of item provided? A/)/' . ";) riO' -. Date: . r.r-<"'IL \J" -....~ \G,.' ~W-II Signature of Contractor! Applicant - -rO'V~SA ~. L-(;;I(O,S Print or type name of Contractor! Applicant " Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. "" Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 15 \\Citywide2000\home\Engineer\TRAFFIC\ACAD Dwgs\CIP PROJECTS\TF_263\TF263mlcmITF-263Specs.doc 3-7 RESOLUTION NO. 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND A WARDING A CONTRACT FOR THE TRAFFIC SIGNAL INTERCONNECT (TF- 263) PROJECT, TO LEKOS ELECTRIC, INCORPORATED WHEREAS, on April 5, 2006, three bids were received from the following contractors with an option for construction by either boring or trenching; and - ii ~ Contractor Bid Amount Bid Amount (Boring) (Trenching) 'I Lekos Electric, Inc. (EI Cajon, CA) i $94,000 $109,750 .I_____.___~. ..------.--...----.-----.-.---..--------t-________.______."_______________ 1-~s~c~~;~~;i~:~r(~~~^Ircos, CA)---I--~-~~i~~~~-----f-----~}~~~~-~~ =1 !t,~"'.="=,~.,"~,....,,'",,..,.'"'~....""""''''"''"..,..'''''"'''..,'''''_..=,..".'"....,.."..''''oru.""'''.~m'"..''''''."''=.......,,,..='''',._...._,O=,~=.....'"''=...............~'~m'~....'_,~ru........""".."""'..,,..,"""........,,............,..."'"'",."""~,..JJ WHEREAS, staff has reviewed the low bid submittals and recommends awarding the contract to Lekos Electric, Incorporated in the amount of $94,000 (installation by boring); and WHEREAS, Lekos Electric, Incorporated has recently installed traffic signal projects in the City with satisfactory perfonnance; and WHEREAS, this project will provide for "hardwired" signal interconnect along Bonita Road between Willow Street and Otay Lakes Road in the City of Chula Vista that will allow for better corridor coordination, especially on Bonita Road where the traffic signals are closely spaced; and WHEREAS, after the completed installation of the project, staff will have the ability to implement the proposed timing plans and allow for more fine-tuning of the traffic signal plan for optimum efficiency at any of the traffic signal controller within the interconnected segment and at the City's traffic management center; and WHEREAS, the SIC installation will replace the two of the three existing telephone data circuit connections thus will save the City in monthly telephone circuit billing; and WHEREAS, this project was also programmed to install interconnect cables in existing conduits along portions of East H Street, Otay Lakes Road, Otay Valley Road (Main Street), and Paseo Ranchero (Heritage Road), however, since the inception of this project, the following locations have experienced changed conditions and were therefore, not included with the initial bid packet: East H Street, Paseo Ranchero (Heritage Road), and Otay Valley Road (Main Street); and WHEREAS, the East H Street portion planned for the interconnect installation was between Eastlake Drive and Proctor Valley Road, was not included in the bid document due to 3-8 the construction of the SR-125 on ramps, however, SIC will be provided within the toll road corridor and staff will follow up with a minor project to do the remaining work; and WHEREAS, the portion along Paseo Ranchero (Heritage Road) ITom Telegraph Canyon Road to Olympic Parkway, SIC installation work was recently completed by the developer; and WHEREAS, a portion in Otay Valley Road (Main Street) at Hilltop Drive near Mace Street has existing conduits that require interception and installation of conduit ITom an existing conduit located adjacent to Main Street centerline to the traffic signal location; staff will pursue informal bidding of this segment with installation work estimated to cost $25,000; and WHEREAS, work on a portion along Otay Lakes Road was completed by Patterson Brothers Lighting, Incorporated Electric that involved installation of telephone interconnection during the recent traffic signal installation at Otay Lakes Road and Bonita Vista Middle School driveway, this signal interconnection extends the coordination of signal along Otay Lakes Road ITom Otay Lakes Road/Telegraph Canyon Road to the Bonita Vista Middle School driveway; and WHEREAS, the traffic signal interconnect project was approved for funding in fiscal year 2002, construction will be entirely funded ITom traffic signal funds; and WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines. Thus, no further environmental review is necessary. NOW, THEREFORE, be it resolved the City Council of the City of Chula Vista does hereby accept bids and award the contract for the Traffic Signal Interconnect (TF-263) project in the amount of $94,000 to Lekos Electric, Incorporated. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby authorized and directed to execute said contract on behalf of the City of Chula Vista. Presented by Approved as to form by Leah Browder Acting Director of Engineering . 3-9 COUNCIL AGENDA STATEMENT Item Meeting Date 05/16/06 ITEM TITLE: Resolution accepting State Recreation Grant Funds in the amount of $516,930 for the Roberti-Z'Berg-Hanis Block Grant Program under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002. SUBMITTED BY: Director of General Services(j~ City Manager -;(0 rlf (4/5ths Vote: Yes _ No x ) REVIEWED BY: In August 2005, Council approved by Resolution 2005-282 an application for grant funds for the Roberti-Z'Berg-Hanis Block Grant Program under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002. A Grant Contract has been executed, and the City awarded $516,930 (see executed Grant Contract - Attachment 1) in Roberti-Z'Berg- Hanis (RZH) Block Grant funds, which will be expended through the Capital Improvement Program and/or Recreation Operations. At this time, staff is recommending that Council accept the grant funds as necessary for expenditure on various eligible projects. RECOMMENDATION: That Council accept the State Recreation Grant Funds in the amount of $516,930 for the RZH Grant Program under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002. BOARDS/COMMISSION: N/A DISCUSSION: A Grant Contract has been executed, and the City awarded $516,930 (see executed Grant Contract) in Roberti-Z'Berg-Harris Block grant funds, which will be expended through the Capital Improvement Program and/or Recreation Operations. Staff has identified and is currently reviewing potential eligible projects such as the Mobile Recreation Program, Otay Recreation Center Classroom, etc. As these projects and other eligible projects are identified and ready to move forward, staff will then return to Council to approporiate RZH funds to those projects and amend the State Recreation grant fund accordingly. FISCAL IMPACT: There is potentially no impact on the General Fund as it is anticipated that funding for eligible projects will be provided by the RZH Grant funds, however, a portion of projects costs may be offset by other funding sources. Attachment 1: Executed Grant Contract, 2002 Resources Bond Act, Roberti-Z'Berg-Hanis Block Grant Program Fik rlGENERAL SERVICESIGS ADMINISTRATlONICOUNCIL AGENDAIRZH GRANT ACCEPTANCEIRZH GRANT ACCEPTANCE 0\ \006.DOC 4-1 State of California _ The Resources Agency DEPARTMENT OF PARKS AND RECREATION GRANT CONTRACT 2002 Resources Bond Act Roberti-Z'berg-Harris Block Grant Program v ft ECflVED 0 . CT 1 420/)5 GRANTEE City of Chula Vista THE PROJECT PERFORMANCE PERIOD is from July 01, 2003 thru June 30, 2011 The Grantee agrees to the terms and conditions of this Contract, and the State of California, acting through its Director of Parks and Recreation pursuant to the Roberti-Z'berg-Harris Block Grant Program in the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Bond Act of 2002, agrees to fund the Project up to the total State Grant Amount indicated. These funds are for high priority projects that satisfy the most urgent park and recreation needs, with emphasis on unmet needs in the most heavily populated and most economically disadvantaged areas within each jurisdiction. Total State Grant Amount not to exceed $516.930.00 By The General and Special Provisions attached are made a part of and incorporated into the Contract. City of Chula Vista, Building & Parks Construction Title Date ~ ( ~<-,_I,.<.-- "- '!. 7.-C7:7<: . STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION By ~/"/~~ . ,~~~ h:: L-..?-- ':..../ /75 26/1')':) I ( Date I hereby certify that the Grantee has met, orwiIJ meet, all federal, state and local environmental, public health, relocation, affirmative actian,and clearinghouse requirements and all other appropriate co 5, laws and regulations prior to the expenditure of grant funds. (Public Resources Code 5626(d) (Signed - Leg~UnSel for (0 ) /0/" ,tJj- I D te Signed CERTIFICATION OF FUNDING CONTRACT NO C0209846 AMENDMENT NO CALSTARS VENDOR NO. 000000431100 PROJECT NO. AMOUNT ENCUMBERED BY THIS DOCUMENT $516,930.00 FUND. CA CLEAN WATERAIRSAFE NGHBORHD PKSCOASTL PROTCT ITEM TOTAL AMOUNT ENCUMBERED TO DATE . $516,930.00 INDEX. 1091 OBJ. EXPEND 702 PCA 66011 FISCAL YEAR 2005/06 PROJECT I WORK PHASE PRIOR AMOUNT ENCUMBERED FOR THIS CONTRACT 3790-101-6029(1 )(b) T.BA NO. I hereby certify upon my personal knowfedge that budgeted funds are available for this encumbrance. S.R.. NO. 4-2 RESOLUTION NO. 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING STATE RECREATION GRANT FUNDS IN THE AMOUNT OF $516,930 FOR THE ROBERTI-Z'BERG-HARRIS BLOCK GRANT PROGRAc\l! UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS AND COASTAL PROTECTION ACT OF 2002. WHEREAS, in August 2005, Council approved by Resolution 2005-282 an application for grant funds for the Roberti-Z'Berg-Harris Block Grant Program under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of2002; and WHEREAS, A Grant Contract has been executed, and the City awarded $516,930 (see executed Grant Contract - Attachment I) in Roberti-Z'Berg-Harris (RZH) Block Grant funds which will be expended through the Capital Improvement Program and/or Recreation Operations; and WHEREAS, Staff has identified and is currently reviewing potential eligible projects such as the Mobile Recreation Program, Otay Recreation Center Classroom, etc. and as these projects and other eligible projects are identified and ready to move forward, staff will then return to Council to approporiate RZH funds to those projects and amend the State Recreation grant fund accordingly; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista hereby accepts the Roberti-Z'Berg-Harris (RZH) Block Grant funds in the amount of $516,930 for the Roberti-Z'Berg-Harris Block Grant Program under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of2002. Presented by Approved as to form by ~~~y~- Ann Moore City Attorney Jack Griffin Director of General Services 4-3 ITEM TITLE: SUBMITTED BY: REVIEWED BY: COUNCIL AGENDA STATEMENT .- Item .:; Meeting Date 05/16/2006 Resolution Amending the FY06 budget by appropriating $122,600 from the available balance of the Fleet Management Fund and awarding a Purchase Agreement in the amount of $122,600 for one asphalt paver to Nixon-Egli Equipment Company, in accordance with the terms and conditions of City of San Diego Bid 7784-06-2 and Purchase Order 8080066-0 Director of Public Works operation' Director ofFinan~ City Manager 'Ii ~ P f!.. (4/5 Vote: Yes..x.. No-> The FY 2005-06 Equipment Replacement Budget is being amended to provide for the replacement of one asphalt paver. The Chula Vista Municipal Code Section 22,56.140 and Council Resolution No, 6132 authorize the Purchasing Agent to participate in cooperative bids with other government agencies for the purchase of materials of common usage, The City has an opportunity to participate in a current City of San Diego bid for favorable terms and pricing. RECOMMENDATION: That the City Council approve the Resolution amending the FY06 budget by appropriating $122,600 from the available balance of the Fleet Management Fund and awarding a Purchase Agreement in the amount of $122,600 for one asphalt paver to Nixon-Egli Equipment Company, in accordance with the terms and conditions of City of San Diego Bid 7784-06.2 and Purchase Order 8080066-0 DISCUSSION: In the past, the City of Chula Vista has entered into purchasing agreements with various agencies for miscellaneous pieces of equipment. The City of San Diego issued a bid specification, and as a result of the size of the municipality, received favorable terms and pricing based on potential volume discounts, The City of Chula Vista has an opportunity to participate in the City of San Diego bid and realize these cost benefits. The existing asphalt paver, assigned to Public Works Operations, is fifteen years old. Previously, this asphalt paver didn't get much use and, therefore, wasn't replaced on schedule. However, due to increased use during the current fiscal year, the asphalt paver now requires costly repairs before it can be utilized again, Furthermore, the recent development of the Public Works Operations Strategic Business Plan has identified staff's need to complete more asphalt repairs, The new asphalt paver will include productivity enhancements the existing paver does not have. For example, the existing paver has manual grade controls and holds only 3 tons of asphalt, 5-1 Page 2, Item_ Meeting Date 5/16/2006 which is applied with in an 8 to 12 foot paving width. The new paver has electronic grade controls and holds 7.5 tons of asphalt, which can be applied in an 8 to 15 foot paving width, thereby increasing productivity. Therefore, staff recommends replacing the asphalt paver, which will allow crews to increase paving activities citywide. FISCAL IMPACT: The net total cost including taxes is $122,600. The required funds will be provided by the Fleet Management Fund for the replacement of one asphalt paver. File No: I320-50-DG C:\Documents and Settings\robertb\My Documents\Bob\equipment\A113 PaverFY06.doc 5-2 RESOLUTION NO. 2006- - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FY06 BUDGET BY APPROPRIATING $122,600 FROM THE AVAILABLE BALANCE OF THE FLEET MANAGEMENT FUND AND AWARDING A PURCHASE AGREEMENT IN THE AMOUNT OF $122,600 FOR ONE ASPHALT PAVER TO NIXON-EGLI EQUIPMENT COMPANY, IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF CITY OF SAN DIEGO BID 7784-06-Z AND PURCHASE ORDER 8080066-0. WHEREAS, the City of San Diego issued a bid specification, and as a result of the size of the municipality, received favorable terms and pricing based on potential volume discounts; and WHEREAS, staff recommends the City of Chula Vista participate in the City of San Diego's bid and realize these cost benefits; and WHEREAS, the existing asphalt paver assigned to Public Works Operations is fifteen years old; and WHEREAS, the recent development of the Public Works Operations Strategic Business Plan has identified staff's need to complete more asphalt repairs but due to increased use during the current fiscal year, the asphalt paver now requires costly repairs before it can be utilized again; and WHEREAS, the new asphalt paver will include productivity enhancements the existing paver does not have; and WHEREAS, the required funds in the amount of $122,600 for the replacement of one asphalt paver will be provided by the Fleet Management Fund. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby amend the FY06 budget by appropriating $122,600 from the available balance of the Fleet Management Fund; and IT IS FURTHER RESOLVED that the City of Council of the City of Chula Vista does hereby award a Purchase Agreement in the amount of $122,600 for one asphalt paver to Nixon- Egli Equipment Company, in accordance with the terms and conditions of City of San Diego Bid 7784-06-Z and Purchase Order 8080066-0. Presented by Approved as to form by Maria Kachadoorian Director of Finance ~~. Ann Moore City Attorney J:\attomey\reso\agreements\Nixon-Egli purchase agreement 5-3 COUNCIL AGEl'iDA STATEMENT Item & Meeting Date 5/16/06 ITEM TITLE: Resolution Approving the First Amended Supplemental Subdivision Improvement Agreement for Chula Vista Tract No. 99-04, San Miguel Ranch, Phase III "A" Map No. I SUBMITTED BY: Acting Director ofEngineering~ REVIEWED BY: City Manager 11.~ lR (4/5ths Vote: Yes_ No X ) On August 3, 2004 Council approved the Supplemental Subdivision Improvement Agreement ("SSIA") for San Miguel Ranch, Phase III (attached Exhibit A). The agreement prevented production permits for residential housing until such time as the Mount Miguel Road Bridge over SR-125 was complete. There has been a delay in the construction of SR-125. The amended SSIA for Council's consideration tonight will allow 27 building permits to be issued, but not finalized, prior to the completion of the Mount Miguel Road Bridge. RECOMMENDATION: That City Council adopt the Resolution. BOARDS AND COMMISSIONS: NIA DISCUSSION: Chula Vista Tract 99-04, San Miguel Ranch Phase III " A" Map No.1 is a 263.15-acre project consisting of 286 residential lots. The area is generally located north east of Proctor Valley Road, west of SR-125 (see Attachment I). The Tentative Map was approved February 29, 2000 by Resolution No. 2000-068. The Supplemental Subdivision Improvement Agreement has subsequently been assigned to the new owners, Proctor Valley West Partners, LLC. Tonight's amendment would allow for the issuance of 27 building permits prior to the construction the Mount Miguel Road Bridge over SR-125. There is also the provision to allow up to an additional 60 building permits after the completion of a traffic study to the satisfaction of the City Engineer. Staff recommends approval of the amended SSIA (attached Exhibit B) for the following reasons: . The large estate lots have a long construction period (up to 7 months), which coincides with the proposed completion date of the bridge. · There are provisions in the agreement to prevent the closing of escrows so that future home buyers will not be impacted by any potential future delays in the construction of SR-125. FISCAL IMPACT: There is no impact to the General Fund. The developer has paid all fees and other costs associated with the proposed amendment. 6-1 Page 2, Item (" Meeting Date s/i6106 Attachments: Attachment I: Plat of Chula Vista Tract No. No. 99-04. San Miguel Ranch. Phase III "A" Map No.1. Attachment 2: Developer's Disclosure Statement Exhibit A: Supplemental Subdivision Improvement Agreement Exhibit B: Amended Supplemental Subdivision Improvement Agreement TA File No. SMOl2F J:\Engineer\AGENDA\CAS2006\05-16-06\Al13 SM Phase III SSIA amendment.doc . . 6-2 ATTACHMENT I CHULA VISTA TRACT NO. 99-04 SAN MIGUEL RANCH PHASE 3 "A" MAP NO. 1 COUNTY OF SAN DIEGO CfTY OF CHUU. VISTA CD "- ~ NO SCALE ~ Q \ ~ "1l" CITY OF CHUU. IfSTA I COUNTY -; SAN ode-- I I .5. II HUNSAKER ~~~~~~ ~ 1IV9~~ INaO&N:: ....... Co IZIZI UM'fNi fI~ I IIQII.FJUEIJ55I.WM "'\<1>511_10' c...d Em A .... '.hf('275}J.H....2<JIU,':uI -1-~ ~ 6-3 ,/04/06 THU 09:05 FAX 619 691 5171 l,;.I::I.ULA. v l:::l.LA ~1"\::rJ,J.".&::...&;,,"""'~'''' .. " City of Chula Vista Disclosure Statement ~~~ 2- Pursuant to Council Policy 101-01, priorto any action upon matterswhich will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: , 1. Li5t the names of all persons having a financial interi:st in the property that is the subject of the application or the contract, e.g., owner, applicant, con1Iactor, subcontractor, material supplier. ~~ ~~ D~\c.'''Lr~ ~~ie.- ~~ CS Pn:c.~ Va \ \_~ ~...~<?~ LLC.. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individua1s with a $1000 investment in the business (corporation/partnership) entity. O~\n.v \- ~)~ ~~ Sl~~r~.J. ......., - '-' \ _ .- ( A... ~u _._ - _..~ "',",,--~ _ \'d........... L.. ....,j."... 2. .-:. I Pf'\.......- i-4...,......1.-\I" ( \~~c,L.__..e=.-o""'- /.);D \...u..... \ r:.~.J Q' . '- 3. If any person * identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or !rostor of the trust. 4. Please identify every person, including any agents, employees, consuItants, or independent contractors you have assigned to represent you before the City in this matter? .c;~~ \.\..e.~ ~ n~ \1\0 t..UcJ.Z. 5. Has any person. associated with this contract had any financial dealings with an officialn of the City of Chula Vista as it relates to this contract within the past 12 months. Yes_ No~ 6-4 ./04/06 THU 09:06 FAX 619 691 5171 CH!JLA VI STA ENGINEERING IiiI 003 City of Chula Vista Disclosure Statement If Yes, briefly describe the nlttlJre of the financial interest the official.... may have in this contract? ~~ 6. Have yO\! made a contribution of more than ~ within the pasttwe1ve (12) months to a CUIl'ellt l1lember ofthc Chula Vista City CoWlcil?No~ Yes _ffycs, which CoWlcil member? 7. Have you or any member of your governing board (i.e. Corporate Board of DircctorslExccutives, non-profit Board ofDircctors made contributions totaling more than $1,000 over the past four (4) years to a current member of the Chula VlSta City COWlcil? Yes_ No~ ff Y cs, which Council member? 8. Have you provided more than $300 (or an item ofcquivalcnt value) to an official.... of the City ofChula. Vista in the past twelve (12) months'? (This includes being a source of income, money to retire a legal debt, .gift, loan, etc.) Yes _ No ~ . If Yes, which official.... and what was the nature ofitem provided? . Date: s~~~-lt ~utiv. Vice J'residtnt . Print or type name of Contractor! Applicant .. . Person is defined as: any individual, finn, co-partnership, joint venture, association, social club, ftatemal organization, corporation, estate, trust, receiver, syndicate, any other COWlty, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. .... Official includes, but. is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, .or committee of the City, employee, or staff members. J:\ENG1NEEB.\LANDOEV\FOlIMS-OmCIAL\MISODISCLOSUllE STA!1!:MENT.DOC 6-5 , . , "- 'E. ~ ~\\c"t";- -A- RECORDING REQUEST BY: City Clerk ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) Above Space for Recorder's Use SM-Ol2F WHEN RECORDED MAIL TO: CITY OF CHULA VISTA 276 Fourth Avenue Chula Vista, CA 91910 No transfer tax is due as this is a conveyance to a public agency of less than a fee interest for which no cash consideration has been paid or received. SAN MIGUEL RANCH PHASE ill "A" MAP NO.1 SUPPLEMENTAL SUBDMSION IMPROVEMENT AGREEMENT (Conditions 1,2,3,4,5,6, 10, 12, 13, 15, 17, IS, 24, 28, 30, 32,40,41,45,54, 6S, 72, 81, 90, 92,93,94,95, 102, 103, 106, 107, 122, 131,135, 136, 147, 148, 149, 150, 151, 152, 153, 156, 165,167,169,170,171,172,173,174,176,177,178,179, ISO, 181, 182, 183, 184, 186, 187, 188,189,190 and 193) This Supplemental Subdivision Improvement Agreement ("Agreement") is made this _day of_, 2004, by and between TIlE CITY OF CHULA VISTA, California ("City" or "Grantee" for recording purposes only) and NNP-TRIMARK SAN MIGUEL RANCH, LLC, a Delaware Limited Liability Company, ("Developer" or "Grantor"), with reference to the facts set forth below, which recitals constitute a part of this Agreement: RECITALS A. This Agreement concerns and affects certain real property located in Chula Vista, California, more particularly described on Exhibit "A" attached hereto and incorporated herein ("Property"). The Property is within approved Tentative Subdivision Map Chula Vista Tract 99- 04, which project is commonly known as San Miguel Ranch. For purposes of this Agreement the term "Proj ect" shall also mean "Property". B. Developer andJorDeveloper's predecessor in interest has applied for and the City has approved Tentative Subdivision Map commonly referred to as Chula Vista Tract 99-04 ("Tentative Subdivision Map") for the subdivision of the Property. C)b--'6! C. The City has adopted Resolution No. 2000-068 ("Resolution") pursuant to which it has approved the Tentative Subdivision Map subject to certain conditions as more particularly described in the Resolution and thereafter amended said conditions pursuant to City Council Resolution No. 2001-453 (collectively hereinafter refer to as "Resolution"). D. The Developer has applied for and the City Engineer and Planning Director have approved a substantial conformance request for San Miguel Ranch. E. City is willing, on the premises, security, terms and conditions herein contained to approve the final map for which Developer has applied as being in substantial conformance with the Tentative Subdivision Map described in this Agreement. Developer understands that subsequent final maps may be subject to the same security terms and conditions contained herein. F. The following defmed terms shall have the meaning set forth herein, unless otherwise specifically indicated: "Owner or Developer" means the person, persons or entity having a legal or an equitable interest in the property or parts thereof and includes Owner's successors-in-interest and assignors of any property within the boundaries of the map. This includes NNP- TRIMARK SAN MIGUEL RANCH, u..C, a Delaware Limited liability Company, and any and all owners of real property within the boundaries of the Property, and all signatories to this Agreement. "Guest Builder" means those entities obtaining any interest in the Property or a portion of the Property, after the final map has been recorded. "PFFP" means the Public Facilities Financing Plan adopted by Resolution No. 19631 on October 19,1999 and amended by Resolution No. 2001-453 ("Amendment") on December 17,2001 and as may be further amended from time to time. "SPA Plan" means the San Miguel Ranch Sectional Planning Area Plan as adopted by the City Council on October 19, 1999 pursuant to Resolution No. 19631, and as amended by the Zoning Administrator on June 19, 2002 (PCM-02-17). NOW, THEREFORE, in exchange for the mutual covenants, terms and conditions herein contained, the parties agree as set forth below. 1. Agreement Applicable to Subsequent Owners. a. Agreement Binding Upon Successors. This Agreement shall be binding upon and inure to the benefit of the successors, assigns and interests of the parties as to any or all of the Property as described on Exhibit "A" until released by the mutual consent of the parties. For the purposes of this Agreement the "Developer" shall also mean "Applicant" b. Agreement Runs with the Land. The burden of the covenants contained in this 2 rf - J.. 2- 6-7 ....... . . Agreement ("Burden") is for the benefit of the Property and the City, its successors and assigns . and any successor in interest thereto. City is deemed the beneficiary of such covenants for and in its own right and for the purposes of protecting the interest of the community and other parties public or private, in whose favor and for whose benefit of such covenants running with the land have been provided without regard to whether City has been, remained or are owners of any particular land or interest therein. If such covenants are breached, the City shall have the right to exercise all rights and remedies and to maintain any actions or suits at law or in equity or other proper proceedings to enforce the curing of such breach to which it or any other beneficiaries of this agreement and the covenants may be entitled. c. Developer Release on Guest Builder Assignments. If Developer assigns any portion of the Project to a Guest Builder, Developer may request to be released from Developer's obligations under this Agreement, that are expressly assumed by the Guest Builder, provided Developer obtains the prior written consent of the City to such release. Such assignment to the Guest Builder shall, however, be subject to this Agreement and the Burden of this Agreement shall remain a covenant running with the land. The City shall not withhold its consent to any such request for a release so long as the assignee acknowledges that the Burden of the Agreement runs with the land, assumes the obligations of the Developer under this Agreement, and demonstrates, to the satisfaction of the City, its ability to perform its obligations under this Agreement as it relates to the portion of the Project which is being acquired by the Assignee. d. Partial Release of Developer's Assignees. If Developer assigns any portion of the Project subject to the Burden of this Agreement, upon request by the Developer or its assignee, the City shall release the assignee of the Burden of this Agreement as to such assigned portion if such portion has complied with the requirements of this Agreement to the satisfaction of the.City and such partial release will not, in the opinion of the City, jeopardize the likelihood that the remainder of the Burden will not be completed. e. Release of Individual Lots. Upon the occurrence of any of the following events, Developer shall, upon receipt of the prior written consent of the City Manager (or Manager's designee), have the right to release any lot(s) from Developer's obligation under this Agreement: i. The execution of a purchase agreement for the sale of a residential lot to a buyer of an individual housing unit; ii. The conveyance of a lot to a Homeowner's Association; iii. The conveyance of a school site as identified in the SPA PlaII to a school district; The City shall not withhold its consent to such release so long as the City finds in good faith that such release will not jeopardize the City's assurance that the obligations set forth in this Agreement will be performed. At the request of the Developer, the City Manager (or Manager's designee) shall execute an instrument drafted by Developer in a recordable form acceptable to the City Manager (or Manager's designee), which confirms the release of such lot or parcel from the 3 1=-8Z.~ encumbrance of this Agreement. Notwithstanding the foregoing, at the close of an individual homeowner's escrow on any lot or parcel encumbered by this Agreement, such lot or parcel shall be automatically released from the encumbrance hereof. 2. Condition No.1. (General PreIiminary). In partial satisfaction of Condition 1 of the Resolution, Developer hereby agrees to comply with all requirements and guidelines of the San Miguel Ranch SPA Plan, Planned Community (PC) District Regulations, Design Guidelines, Public Facilities Financing Plan, Affordable Housing Plan, Air Quality Improvement Plan, Water Conservation Plan, and City approved substantial Conformance Exhibits, all as may be amended from time to time, unless specifically modified by the appropriate department head, with the approval of the City Manager. These plans may be subject to minor modifications by tJ;1e appropriate department head, with the approval of the City Manager, however, any material modifications shall be subject to approval by the City Council. 3. Condition No.2. (General Preliminary). In satisfaction of Condition No.2 of the Resolution, the Developer hereby agrees that the project conditions of approval are based upon the project having multiple [mal maps. Unless otherwise specified, all conditions and code requirements listed herein shall be fully completed to the .City' s satisfaction prior to approval of the first fmal map. 4. Condition No, 3 - (General Preliminary). In satisfaction of Condition No.3 of the Resolution, the Developer hereby agrees that in the event of a filing of a fmal map which requires over-sizing of the improvements necessary to serve other properties, said fmal map shall be required to install all necessary improvements to serve the project plus the necessary over- sizing of facilities required to serve such other properties (in accordance with the restrictions of State law and City ordinances). . 5. Condition No.4. (General Preliminary). In partial satisfaction of Condition No.4 of the Resolution, the Developer agrees that prior to approval of a final Map creating a multiple family lot, which does not require the filing of a subsequent map, all applicable conditions of approval of the tentative map shall be met, as determined by the City Engineer. 6. Condition No.5. (PFFP Phasing). In partial satisfaction of Condition No.5 of the Resolution, the Developer agrees not to seek any building permits for production homes until the Mt Miguel Road Bridge across SR-125 has been constructed and is open to the public. Developer may seek building permits for model homes prior to completion of the Mt. Miguel Road bridge across SR-125. Developer further agrees: a. to prevent construction traffic from accessing to and from the County of San Diego via San Miguel Road, and b. to allow construction access through the City of Chula Vista only, and c. to maintain a physical barrier to prevent vehicular access from the project to Proctor Valley Road to the northwest until SR125 is open to the public, all to the satisfaction of the City. 4 - 9 -;Z'f 6-9 7. Condition No.6 - (General Preliminllry). In partial satisfaction of Condition No. 6 of the Resolution, the Developer hereby agrees to dedicate for public use all the public streets ShOWIl on the tentative map within the subdivision boundary with the recordation of the applicable fmal map. Prior to the approval of the applicable final map, the Developer shall enter into an agreement to guarantee the construction of all street improvements as required by the PFFP for each particular phase. 8. Condition No. 10 - (General Preliminary) In satisfaction of Condition No. 10 of the Resolution, the Developer agrees that if any of the terms, covenants or conditions contained herein shall fail to occur or if they are, by their terms, to be implemented and maintained over time, if any of such conditions fail to be so implemented and maintained according to their te=s, the City shall have the right to revoke or modify all approvals herein granted including issuance of building permits, deny, or further condition the subsequent approvals that are derived from the approvals herein granted, institute and prosecute litigation to compel their compliance with said conditions or seek damages for their violation. The Developer shall be notified 10 days in advance prior to any of the above actions being taken by the City and shall be given the opportunity to remedy any deficiencies identified by the City within a reasonable and diligent time frame. 9. Condition No. 12 - (General Prl'!liminary) In satisfaction of Condition No. 12 of the Resolution, the Developer agrees to indemnify, protect, defend and hold the City harmless from and against any and all claims, liabilities and costs, including attorney's fees, arising from challenges to the Final Subsequent Environmental Impact Report for the San Miguel Ranch Sectional Planning Area and Tentative Maps (FSEIR 97-02) and any or all entitlements and approvals issued by the City in connection with the Project. 10. Condition No. 13 - (General PreJimim>ry) In satisfaction of Condition No. 13 of the Resolution, the Developer agrees to comply with all applicable SPA Plan conditions of approval. 11. Condition No. 15 - (Applicable Mitigation Measures) In satisfaction of Condition No. 15 of the Resolution, the Developer agrees that prior to approval of each final Map, the Developer shall implement or enter into a supplemental subdivision agreement to implement, to the satisfaction of the Director of Planning and Building and the Environmental Review Coordinator, all applicable mitigation measures identified in FSEIR 97-02, the CEQA Findings of Fact and the Mitigation Monitoring and Reporting Program for the San Miguel Ranch Project in accordance with the requirements, provisions and schedules contained therein, and as further specified in these Tentative Map conditions. Modification of the sequence of mitigation shall be at the discretion of the Director of Planning and Building should changes in circumstances warrant such a revision. 12. Condition No. 17 - (EnvironmentallPreservation) In satisfaction of Condition No. 17 of the Resolution, the Developer agrees to comply with all applicable requirements of the California Department of Fish and Game, the California State Water Resources Control Board, S f-26 -10 the U.S. Department of Fish and Wildlife, and the U.S. Army Corps of Engineers as to the Project. 13. Condition No. 18 - (Brosh Management I Fire Protection Plan) In partial satisfaction of Condition No. 18 of the Resolution, the Developer agrees to remain in compliance with the Brush Management Program / Fire Protection Plan for the Project. Developer herein agrees that approval of additional Final Maps will require amendments and additions to the Brush Management Program / Fire Prevention Plan as set forth in the Landscape Master Plan for the Project and as required by the City's Fire Marshall. The Developer shall comply with the following: a. The areas indicated for brush management activities must be within the boundaries of the areas previously proposed for grading within FSEIR-97-02. To the extent that brush management areas extend beyond said grading boundaries, additional environmental review and mitigation may be required as determined by the Director of Planning and Building and the Environmental Review Coordinator. . b. The Brush Management Program must be in compliance with the Multiple Species Conservation Program (MSCP) Subarea Plan, including but not limited to the requirement of up to a ISO-foot setback from structures to the Preserve boundary with a 100foot fIre access, or as required by the Director of Planning and Building subject to the City's ordinances and policies. The Brush Management Program shall also address buffer areas, types of fencing, and all other pertinent matters in areas surrounding or abutting the project's Otay Tarplant preserves. c. If developer so requests, pursuant to the MSCP Subarea Plan, site-specif:1c waivers or project-level design methods to reduce fIre setback requirements may be considered by the City Fire Marshal and approved at the City Fire Marshal's sole discretion. . d. As necessary, and prior to the approval of the Brush Management Program, the Applicant shall obtain written consent from other property owners to conduct brush management activities on adjacent, off-site lands which are within the required brush management zones as reflected in the Brush Management Program. Developer shall incorporate plant species listed in the "Urban Wildlife Interface Guidelines" for planting within and adjacent to fuel modif:1cation zones to the satisfaction of the Director of Planning and Building. 14. Condition No. 24 - (Noise WaIls and Sound Berms). In partial satisfaction of Condition No. 24 of the Resolution, the Developer agrees that prior to approval of any grading or improvement plans, the Developer shall include on those Plans, as appropriate, and Developer hereby agrees to construct all to the satisfaction of the Director of Planning and Building and the Environmental Review Coordinator, the noise walls or be=s required by the Project's Environmental Impact Report and the acoustical report prepared by Entech Consulting Group dated 4/24/04. 6 . 1-2~ 6-11 15. Condition No. 28 - (Street Trees). In partial satisfaction of Condition No. 28 of the Resolution, the Developer shall install all street trees in accordance with Section 18.28.10 of the Chula Vista Municipal Code and the City's Landscape Manual or as otherwise approved by the Director of Planning and Building and the City Engineer. Upon request of the Director of Planning and Building, the applicant shall provide root control methods and a separate deep watering irrigation system for all trees. Street trees shall be shown on street improvement plans submitted for approval by the Director of Planning and Building and the City Engineer prior to or concurrent with the second submittal of street improvement plans within the subdivision. Approval of the street tree improvement plans shall constitute [mal approval of the species selection of street trees 16. Condition No. 30 - (Compliance with approved plans) In partial satisfaction of Condition No. 30 of the Resolution, the Developer shall comply with, remain in compliance with, and implement, unless otherwise conditioned, the terms, conditions and provisions of the San Miguel Ranch General Development Plan, Sectional Planning Area Plan ("SPA"), and such Master Plan of Reclaimed Water, Urban Runoff Report, Habitat Enhancement Plan, Master Plan of Sewage, Water Conservation Plan, the Air Quality Improvement Plan Design Guidelines and the Public Facilities Financing Plan approved by the Council ("Plans") as are applicable to the property which is the subject matter of this Tentative Map, prior to approval of each fInal Map, or enter into an agreement with the City, providing the City with such security (including recordation of covenants running with the land) and implementation procedures as the City may require, assuring that, after approval of the fInal Map, the developer shall continue to comply with, remain in compliance with, and implement such Plans. 17. Condition No. 32 - (Improvements). In partial satisfaction of Condition No. 32 of the Resolution, the Developer agrees to construct the improvements in Exhibit "B" pursuant to the City's Municipal Code. The City Engineer and Director of Planning and Building may, at their discretion, modify the sequence, schedule, alignment and design of improvement construction should conditions change to warrant such a revision. These improvements shall include: San Miguel Ranch Road (Facility #3): Phase ill - Easterly SR-l25 R.O.W. to westerly terminus at Proctor Valley Road (west of SR-125) intersection. Proctor Valley Road (west of SR125) (Facility #6): Phase ill - From eastern boundary of SDG&E easement E-2 northwesterly to San Miguel Ranch Road intersection west of SR-125. Community Trail Lot OS-7 (Facility #15): From CuI-de-sac Corte Cantante through Lot Open Space-7. Community Trail Lot K (Facility #16): Avenida Altamira through North of Open Space 6 South of Planning Area K. Community Trial Lot OS-9 (Facility #17): Cul-de-sac Corte Mirador through Lot 08-9 to 7 ~:~7 Cul-de-sac Plaza Pala Alto in Planning Area "T'. Regional Trail along San Miguel Ranch Road (Facility #20): West SR-l25 ROW along San Miguel Ranch Road westerly through Planning Area "L" to Proctor V alley Road. Equestrian Trail along Proctor Valley Road (Facility #21): Northwest comer of Planning Area " K" at San Miguel Ranch Road southerly along Proctor Valley Road through Lot K through off-site area to Southeasterly OS-4. 18. Condition No. 40 (ADA Compliance). In satisfaction of Condition No. 40 of the Resolution, the Developer shall construct sidewalks and pedestrian ramps on all walkways to comply with the "Americans with Disabilities Act" (ADA) standards and as approved by the City Engineer. In the event the Federal Gove=ent adopts ADA standards for street rights-of-way which are in conflict with the standards and approvals contained herein, all such approvals conflicting with those standards shall be updated to reflect those standards. Unless otherwise required by federal law , City ADA standards may be considered vested, as determined by Federal regulations, once construction has commenced. 19. Condition No. 41 (Caltrans Encroachment Permit). In partial satisfaction of Condition No. 41 of the Resolution, the Developer shall obtain all necessary permits to grade and drain within Caltrans' property and to construct facilities shown on Exhibit ''B''. 20. Condition No. 45 (Off-site Right-of-way and Easements). In satisfaction of Condition No. 45 of the Resolution, the Developer shall notify the City at least 60 days prior to consideration of the affected Final Map by City, if off-site right-of.way and easements cannot be obtained as required by these conditions. (Only off-site right-of-way or easements affected by Section 66462.5 of the Subdivision Map Act are covered by this condition). After said notification and prior to the approval of the affected Final Map, the developer shall: a. Pay the full cost of acquiring off-site right-of-way or easements required by the Conditions of Approval of the Tentative Map. b. Deposit with the City the estimaJ:ed cost of acquiring said right-of-way or easements. The amount of the deposit is subject to the approval of the City Engineer. c. Prepare and submit all easement andlor right-of-way documents, plats and appraisals necessary to commence condemnation proceedings. If the developer so requests, the City may use its power of eminent domain to acquire right-of- way, easements or licenses needed for off-site improvements or work related to the tentative map. The developer shall pay all costs, both direct and indirect incurred in said acquisition. The condition to construct the related off-site improvements which fall under the purview of Section 66462.5 of the State Subdivision Map Act are waived in accordance with that section of the Act, if the City does not acquire or commence proceedings for immediate possession of the 8 +~-- 6-13 property within the time limitation specified in that section. 21. Condition No. 54 (Street Lights and Traffic Signals). In satisfaction of Condition No. 54 of the Resolution, the Developer agrees to design and construct street lights on traffic signal standards, and construct underground traffic signal equipment at locations as approved by the City Engineer and CalTrans at the following proposed/existing intersections of San Miguel Ranch Road with: a. Intersection of Proctor Valley Road b. Intersection of Avenida Altamira c. Intersection of A venida Loretta 22. Condition No. 68 - (Lots Drainage) In partial satisfaction of Condition No. 68 of the Resolution, the Developer acknowledges and agrees to defend, indemnify and hold harmless the City and its agents, officers and employees, from any claim, action or proceeding against the City. or its agents, officers or employees, to attack, set aside, void or annul any approval by the City. 23. Condition No. 72 - (Transition Lots) In partial satisfaction of Condition No. 72 of the Resolution, the Developer submit a list of proposed lots indicating whether the Structure will be located on fill, cut, or a transition between the two situations prior to approval of each building permit for the project. 24. Condition No. 81 - (Lift Station in Planning Area 'L') In partial satisfaction of Condition No. 81 of the Resolution, the Developer agrees, as determined applicable by the City Engineer and in compliance with Council Policy 570-3, to construct the sewage lift station or a gravity sewer to serve Planning Area 'L' and provide the City an endowment in the amount of $784,000 to fund the perpetual annual maintenance costs for the lift station, or; in such instance that the Developer desires to pursue some other facility in lieu of the sewage lift station, fund and construct some other facility as approved by the City Engineer. 25. Condition No. 90 - (Withhold Building Permits and Hold Harmless) In partial satisfaction of Condition No. 90 of the Resolution, the Developer understands and agrees that the performance of Developer's obligations hereunder is required for the health and safety of the residents of its Project. Therefore Developer agrees: a. That the City may withhold building permits for the subject subdivision if anyone of the following occur: (i). Regional development threshold limits set by the East Chula Vista Transportation Phasing Plan, as amended from time to time, have been reached or, in order to have the Project comply with the Growth Management Program, as may be amended from time to time. (ii). Traffic volumes, levels of service, public utilities and/or services exceed the adopted City threshold standards in the then effective Growth Management Ordinance. 9 q-~c;- 6-14 (ill). The required public facilities, as identified in the PFFP or as amended or otherwise conditioned have not been completed or constructed to the satisfaction of the City. The developer may propose changes in the timing and sequencing of development and the construction of improvements affected. In such case, the PFFP may be amended as approved by the City's Director of Planning and Building and the City Engineer. b. To defend, indemnify and hold harmless the City and its agents, officers and employees, from any claim, action or proceeding against the City, or its agents, officers or employees, to attack, set aside, void or annul any approval by the City, including approval by its Planning Commission, City Council or any approval by its agents, officers, or employees with regard to this subdivision pursuant to Section 66499.37 of the State Map Act provided the City promptly notifies the subdivider of any claim, action or proceeding and on the further condition that the City fully cooperates in the defense. c. To ensure that all franchised cable television companies ("Cable Company") are permitted equal opportUnity to place conduit and provide cable television service to each lot within the subdivision. Developer agrees that the City of Chula Vista may grant access to cable companies franchised by the City of Chula Vista to place conduit within the City's easement situated within the Project. Developer shall restrict access to the conduit to only those franchised cable television companies who are, and remain in compliance with, all other rules, regulations, ordinances and procedures regulating and affecting the operation of cable television companies as same may have been, or may from time to time be issued by the City of Chula Vista. d. That the City may withhold the issuance of building permits for the Project, should the Developer be determined by the City to be in breach of any of the terms of the Tentative Map Conditions or any Supplemental Agreement. The City shall provide the Developer of notice of such determination and allow the Developer reasonable time to cure said breach. e. To hold the City harmless from any liability for erosion, siltation or increase flow of drainage resulting from this project. 26. Condition No. 92 - (Congestion Management Program). In satisfaction of Condition No. 92 of the Resolution, the Developer agrees: a. To participate, on a fair share basis, in any deficiency plan or financial program adopted by SANDAG to comply with the Congestion Management Program (CMP) and b. To not protest formation of any future regional impact fee program or facilities benefit district to fmance the construction of regional facilities. This agreement to not protest shall not be deemed a waiver of the right to challenge the amount of any assessment, which may be imposed due to these new improvements and shall not interfere with the right of any person to vote in a secret ballot election. 10 ~~ -15 " 27. Condition No. 93 - (Previous Agreements). In satisfaction of Condition No. 93 of the Resolution, the Developer shall comply with all previous agreements as they pertain to this tentative map including the Agreement for Monitoring Building Permits, Resolution No. 2003- 166, dated April 15, 2003; Indemnification agreement between the City of Chula Vista and NNP- Trimark, Resolution No. 2000-483, dated December 19, 2000; and the Annexation Agreement, Resolution No.2000-481, dated December 19, 2000, Concerning the Conservation and Biological Mitigation Program for the Implementation of the San Miguel Ranch Sectional Planning Area Plan and Tentative Tract Map by and between City, Agencies and NNP-Trimarlc. 28. Condition No. 94 - (Street Sweeping). In partial satisfaction of Condition No. 94 of the Resolution, the Developer shall contract with the City's current street sweeping franchisee, or other server approved by the City Engineer to provide street sweeping for each phase of development on a frequency and level of service comparable to that provided for similar areas of the City. The developer shall cause street sweeping to commence immediately after the final residence, in each phase, is occupied and shall continue sweeping until such time that the City has accepted the street or 60 days after the completion of all punch list items, whichever is shorter. The developer further agrees to provide the City Special Operations Manager with a copy of the memo requesting street sweeping service which memo shall include a map of areas to be swept and the date the sweeping will begin. 29. Condition No. 95 - (Fiscal Impact). In partial satisfaction of Condition No. 95 of the Resolution, the Developer: a. Shall at all times maintain a minimum balance of $10,000 in the annual fiscal review fund. The first annual review shall be for the year 2001 and continue through year 2015. At any time, should the annual fiscal review fund balance be less than $10,000, and should Applicant fail to replenish such balance within 30 days of City's demand for replenishment of the fund to the minimum required balance, City shall have the right to withhold building permits for the Project; and b. Acknowledges and agrees that Applicant shall be responsible through the year 2015 for paying for the fiscal deficit identified by the annual fiscal review to ensure that all City services provided to the Project including direct and indirect costs, as well as capital and operating costs shall be covered by Project revenues and Project exactions. Applicant shall, prior to approval of the first Final Map within the Project, and subject to the approval of the City, establish a mechanism to satisfy Applicant's responsibility for payment of the Project's fiscal deficit, such as the establishment of a reserve fund, payment of a one time fee, a fee to be paid with each building permit for the Project, the establishment of a community facilities district or other acceptable methods. 30. Condition No. 102 - (Open Space) In partial satisfaction of Condition No. 102 of the Resolution, the Developer agrees that prior to the approval of each final map which contains open space lots, the Developer shall provide proof to the satisfaction of the City Engineer that all improvements located on open space lots will be incorporated into and maintained by a Homeowner's Association, a CFD or pursuant to the Annexation Agreement approved by 11 i ~. ~- =~7"'~ Resolution No. 2000-481. 31. Condition No. 103 - (DG Walkways free from Obstacles) - In partial satisfaction of Condition No. 103 of the Resolution, the Developer hereby acknowledges and agrees that there shall be no vertical obstacles or any obstructions such as public utility vaults, boxes, etc. placed within the decomposed granite (D. G.) walkways within the project. In the event of any such obstruction placed within the walkways, Developer agrees to immediately remove such obstructions, upon request of the City. 32. Condition No. 106 - (BOA maintenance of facilities) - In partial satisfaction of Condition No. 106 of the Resolution, the Developer hereby agrees to anne1\: Neighborhoods "L", "K" and "J" into the San Miguel Ranch Master HOA concurrent with recordation of the "B" Map for said Neighborhood. 33. Condition No. 107 - (Formation of Drainage Maintenance District) - In partial satisfaction of Condition No. 107 of the Resolution, the developer agrees to not protest formation of a district for the maintenance of City drainage facilities, or any portion thereof, within the Sunnyside Basin. This agreement not to protest shall not be deemed a waiver of the right to chanenge the amount of any assessment which may be imposed due to the addition of these new improvements and shall not interfere with the right of any person to vote in a secret ballot election. 34. Condition No. 122 (park Development and Acquisition Fee). In partial satisfaction of Condition No. 122 of the Resolution, Developer hereby acknowledges and agrees that prior to the approval of each Final Map within the Project which allows construction of any dwelling unit, the Developer shall pay to the City the development portion of the Park Development Fee (pAD fee) due for the dwelling unit count of the respective Final Map. The principal funds shall accumulate to the total amount of the park development fee due for the Project as established by the PFFP. 35. Condition No. 131 - (Modification to Community and Neighborhood Park). In satisfaction of Condition No. 131 of the Resolution, the Developer acknowledges and agrees that The Director of Planning and Building may, at his sole discretion, construct the Community Park with funds received from Developer or modify the neighborhood and community park development phasing and construction sequence for either or both the public community park and private neighborhood park should conditions change to warrant such revision. 36. Condition No. 135 . (Construct Trails) In partial satisfaction of Condition No. 135, the Developer agrees to construct and provide security for all trails to the satisfaction of the City Manager (or designee) as set forth on Eilibit "B" hereto. 37. Condition No. 136 - (Landscape, Irrigation and Erosion Control Plans). In partial satisfaction of Condition No. 136 of the Resolution, the Developer shall, concurrent with the submittal of every grading plan, prepare, submit and obtain the approval of the City Engineer and Director of Parks and Recreation of landscape, irrigation and erosion control plans for graded 12 '+:!J'~ 6-17 areas. Developer further agrees that, concurrent with street improvement plans, the Developer shall prepare, submit and obtain the approval of the City Engineer and the Directors of Parks and Recreation and Planning and Building, plans for open space, parkway, median, walls and fences and trai1landscape and irrigation. The Developer acknowledges and agrees that all plans shall be prepared in accordance with the Chula Vista Landscape Manual and Section V-IS, Design Guidelines, of the San Miguel Ranch SPA. 38. Condition No, 147 - (Open Space Landscape and Irrigation Approval). In partial satisfaction of Condition No. 147 of the Resolution, the Developer agrees that prior to the approval of improvement plans for any portion of Planning Area J, the Developer shall prepare, submit and obtain the Approval of the Director of Planning and Building for landscape planting and irrigation improvements for Lots OS-7, OS-8 and 05-9. J-A and J-B to the satisfaction of the Director of Planning and Building. 39. Condition No. 148 - (Landscape Installation). In partial satisfaction of Condition No. 148 of the Resolution, the Developer agrees that prior to the acceptance of improvements for any portion of the Project, the Developer shall install landscape planting and irrigation improvements as given in Exhibit "B" and for all lettered lots of the Project excepting lots P, Q, R, C and D of San Miguel Ranch Phase 3 "A" Map no. 1 to the satisfaction of the Director of Planning and Building. 40. Condition No. 149 - (Landscaping Plans for Lots K-A, K-B, K-C and K.D). In partial satisfaction of Condition No. 149 of the Resolution, prior to the Approval of improvement plans for any portion of Planning Area K, the Applicant shall prepare, submit and obtain the Approval of the Director of Planning and Building for landscape planting and irrigation improvements for Lots K-A, K-B, K-C and K-D to the satisfaction of the Director of Planning and Building. 41. Condition No. 150 - (Landscape Installation for Lots K-A, K-B, K-C and K- D). In partial satisfaction of Condition No. 150 of the Resolution, prior to the Acceptance of improvements for any portion of Planning Area K, the Applicant shall install landscape planting and irrigation improvements for Lots K-A, K-B, K-C and K-D to the satisfaction of the Director of Planning and Building. 42. Condition No. 151 - (Landscaping Plans for Lots L-A, L-B, L-C, Lot L-E and L-F,).In partial satisfaction of Condition No. 151 of the Resolution, prior to the Approval of improvement plans for any portion of Planning Area L, the Applicant shall prepare, submit and obtain the Approval of the Director of Planning and Building for landscape planting and irrigation improvements for Lots L-A, L-B, L-C, Lot L-E and L.F to the satisfaction of the Director of Planning and Building. 43. Condition No. 152 - (Landscape Installation for Lots L-A, L-B, L-C, Lot L-E and L-F ,). In partial satisfaction of Condition No. 152 of the Resolution, prior to the Acceptance of improvements for any portion of Planning Area L, the Applicant shall install landscape planting and irrigation improvements for Lots L-A, L-B, L-C, Lot L-E and L-F to the satisfaction 13 ~ 3.3 ~. 6"'~" of the Director of Planning and Building. 44. Condition No. 153 . (Approval of Landscaping Plans for Lot M-B). In partial satisfaction of Condition No. 153 of the Resolution, the Developer agrees that prior to the Approval of improvement plans for any portion of Planning Area M, the Applicant shall prepare, submit and obtain the Approval of the Director of Planning and Building for landscape planting and irrigation improvements for Lot M-B to the satisfaction of the Director of Planning and B uilcling. 45. Condition No_ 156 (Landscaping Plans). In partial satisfaction of Condition No. 156 of the Resolution, Developer shall provide a landscaping plan for each Planning Area, prior to approval of the first building pennit for each Planning Area, showing that all single family residential lots have been designed to accommodate a 5Yz' X 5Yz' (30.25 sq. ft.) tree planting area within the street tree easement clear of utility lines, boxes, and similar obstructions. 46. Condition No. 165 (As Built Plans). In partial satisfaction of Condition No. 165 of the Resolution, the Developer shall submit "as-built" improvement and grading plans as required by the City Subdivision Manual. 47. Condition No_ 167 (Water Conservation and Air Quality Improvement Plans). In partial satisfaction of Condition No. 167 of the Resolution, the Developer shall implement all conservation measures prescribed in the San Miguel Ranch Water Conservation and Air Quality Improvement Plans. 48. Condition No. 169 (CFD Disclosure Form). In partial satisfaction of Condition No. 169 of the Resolution, the Developer shall provide the City with a copy of the disclosure to homeowners of the cost associated with Mello-Roos Assessment and Community Facility/Open Space districts as required by Ordinance 2275, prior to approval of the first Final Map. 49. Condition No. 170 (Fire Management) In partial satisfaction of Condition No. 170 of the Resolution, the Developer shall provide the Initial Cycle of fire management! brush clearance and install structural fire prevention measures within lots adjacent to natural open space areas subject to approval by the Fire Marshal and Director of Planning and Building. 50, Condition No. 171 (Fire Hydrants and Fire Access). In partial satisfaction of Condition No. 171 of the Resolution, the Developer shall provide fire hydrants every 500 ft. for single family residential units and every 300 ft. for multi-family residential units. Developer further agrees to comply with the City Of Chula Vista Fire Department Standard Operating Guidelines (OPS:2916, as amended from time to time) requiring that all fire hydrants be operable prior to delivery of combustible building materials, and a minimum 20' wide, all-weather fire access roads be provided. 51. Condition No. 172 (planned Community District Regulations). In partial satisfaction of Condition No. 172 of the Resolution, the Developer shall provide sprinkler systems in all homes in Planning Area "L" that are easterly of the 1000' centerline distance of 14 1- 3'7' 6-19 Street "QQ", as measured from the cross-street of Street "VV" (lots 33 through 55 & lots 57 through 69). 52. Condition No. 173 (Sprinkler Systems on Flag Lots). In partial satisfaction of Condition No. 173 of the Resolution, the Developer shall provide sprinkler systems in all homes that are on flag lots where the setback distance is greater than 150' as measured from the nearest curb face to the furthers point of the dwelling. 53. Condition No. 174 (Grading Ordinance). In partial satisfaction of Condition No. 174 of the Resolution, the Developer shall comply with all applicable sections of the Chula Vista Municipal Code including Chapter 15.04 "Grading Ordinance" as amended. Preparation of the Final Map and all plans shall be in accordance with the provisions of the Subdivision Map Act and the City of Chula Vista Subdivision Ordinance and Subdivision Manual. 54. Condition No. 176 (Fees). In partial satisfaction of Condition No. 176 of the Resolution, the Developer shall pay, or otherwise satisfy to the City, all applicable fees in accordance with the City Code and Council Policy, including, but not limited to, the following: Prior to issuance of each building permit: a. The Transportation and Public Facilities Development Impact Fees. b. Signal Participation Fees. c. All applicable sewer fees, including but not limited to sewer connection fees. d. SR-125 impact fee as required by the City. e. Proctor Valley Trunk Sewer Reimbursement District Fee. f. Frisbie Trunk Fee. g. Fiscal Operation Deficit as determined by the City Manager (see Condition No. 95) Prior to each Final Map approval: h. Park Acquisition and Development Fee. 1. Spring Valley Sanitation District Trunk Fee. The amount of said fees shall be those in effect at the time of approval of final maps or issuance of building permits as applicable. 55. Condition No. 177 (Federal, State and Local Regulations) In partial satisfaction of Condition No. 177 of the Resolution, the Developer shall comply with all relevant Federal, State, and Local regulations, including the Clean Water Act. The developer shall be responsible for providing all required testing and documentation to demonstrate said compliance as required by the City Engineer. 56. Condition No. 178 (Noise Levels) In partial satisfaction of Condition No. 178 of the Resolution. the Developer shall design all dwelling units to preclude interior noise levels over 45 dBA and shield all exterior private open space to limit noise exposure to 65 dBA. 15 f~ - 57. Condition No. 179 (NPDES) In partial satisfaction of Condition No. 179 of the Resolution, the Developer agrees to comply with all applicable regulations established by the United States Environmental Protection Agency (USEPA) as set forth in the National Pollutant Discharge Elimination System (N.P.D.E.S.) permit requirements for urban runoff and storm water discharge and any regulations adopted by the City of Chula Vista pursuant to the N.P.D.E.S. regulations or requirements. Further, the applicant shall file notice of intent with the State Water Resources Control Board to obtain coverage under the N.P.D.E.S. General Permit for Storm Water Discharges Associated with Construction Activity and shall implement a Storm Water Pollution Prevention Plan (SWPPP) concurrent with the commencement of grading activities. The SWPPP shall include both construction and post construction pollution prevention and pollution control measures and shall identify funding mechanisms for post construction control measures. 58. Condition No. 180 (Notice of Special Tax Disclosure). In partial satisfaction of Condition No. 180 of the Resolution, the Developer shall ensure that prospective purchasers sign a "Notice of Special Taxes and Assessments" pursuant to Municipal Code Section 5.46.020 regarding projected taxes and assessments. Submit the disclosure form for approval by the City Engineer prior to Final "B" Map approval. 59. Condition No. 181 (Natural Channels in Open Space). In partial satisfaction of Condition No. 181 of the Resolution, the Developer shall comply with Council Policy No. 522- 02 regarding maintenance of natural channels within open spaces and to repair erosion down stream of the project at the request of the City Engineer. 60. Condition No. 182 (Growth Management). In partial satisfaction of Condition No. 182 of the Resolution, the Developer shall comply with Chapter 19.09 of the Chula Vista Municipal Code (Growth Management) as may be amended from time to time by the City. Said chapter includes but is not limited to: threshold standards (19.09.04), public facilities finance plan implementation (19.09.090), and public facilities finance plan amendment procedures (19.09.100). 61. Condition No. 183 (Public Facilities) In partial satisfaction of Condition No. 183 of the Resolution, the Developer shall install public facilities in accordance with the San Miguel Ranch Public Facilities Finance Plan as may be amended from time to time, or as required by the City Engineer to meet threshold standards adopted by the City of Chula Vista. The City Engineer and Director of Planning and Building may, at their discretion, modify the sequence of improvement construction should conditions change to warrant such a revision. The Developer shall construct the public improvements and provide security satisfactory to the City Engineer. 62. Condition No. 186 . (Public Facility Financing Plan). In partial satisfaction of Condition No. 186 of the Resolution, the Public Facility Finance Plan or revisions thereto shall be adhered to for the SPA and tentative map with improvements installed in accordance with said plan or as required to meet threshold standards adopted by the City of Chula Vista. The PFFP 16 if /J/ - .0 -21 identifies a facility phasing plan based upon a set of assumptions concerning the location and rate of development within and outside of the project area. Throughout the build-out of San Miguel Ranch, actual development may differ from the assumptions contained in the PFFP. Neither the PFFP nor any other document grant the Developer an entitlement to develop as assumed in the PFFP, or limit the facility improvement requirements to those identified in the PFFP. Compliance with the City of Chula Vista threshold standards, based on actual development patterns and updated forecasts in reliance on changing entitlements and market conditions, shall govern SPA development patterns and the facility improvement requirements to serve such development. In addition, the sequence in which improvements are constructed shall correspond to any future Eastem ChuIa Vista Transportation Phasing Plan or amendment to the Growth Management Program and Ordinance adopted by the City. Tbe City Engineer may modify the sequence of improvement construction should conditions change to warrant such a revision. The San Miguel Ranch PFFP, at the Developer's expense and subject to a Reimbursement Agreement, shall be updated, upon request of the City Engineer, to reflect said revisions including the nature, sizing, extent and timing for the construction of public facilities caused by San Miguel Ranch, and shall become a condition for all subsequent San Miguel Ranch entitlements, including tentative and final maps. 63. Condition No. 187 - (Withhold Building Permits). In partial satisfaction of Condition No. 187 of the Resolution, the Developer acknowledges that the City may withhold building permits for any of the phases of development identified in the Public Facilities Financing Plan (PFFP) if the required public facilities, as identified in the PFFP or as amended or otherwise conditioned, have not been completed or constructed to the satisfaction of the Director of Planning and Building. The property owner may propose changes in the timing and sequencing of the development and the construction of improvements affected. in such cases, the PFFP may require amendment as approved by the Director of Planning and Building. 64. Condition No, 188 (Growth Management Ordinance). In partial satisfaction of Condition No. 188 of the Resolution, the Developer acknowledges that the City is presently in the process of amending its Growth Management Ordinance to establish provisions necessary to ensure compliance with adopted thresholds standards (particularly traffic) prior to the construction of State Route 125 and that the Developer hereby agrees to comply with adopted amendments to the Growth Management Ordinance. Said provisions will require the demonstration, to the satisfaction of the City Engineer, of sufficient street system capacity to acco=odate a proposed development as a prerequisite to Final Map approval for that development. 65. Condition No. 189 (San Miguel Water Conservation Plan). In partial satisfaction of Condition No. 189 of the Resolution, the Developer shall at its own cost and expense, revise the San Miguel Ranch Water Conservation Plan ("WCP") as necessary to incorporate new water conservation measures, andlor to participate in pilot projects to evaluate new measures, such as gray water systems, as adopted by the! City Council, and comply and remain in compliance with the WCP. The Developer further agrees to modify the WCP to incorporate those new measures, which are in effect at the time, prior to or concurrent with each Final Map approval. Tbe new measures shall apply to development within all future Final Map 17 6( fi.:N' areas, but shall not be retroactive to those areas, which received Final Map approval prior to effect of the subject new measures. Developer hereby waives any claim that the adoption of a revised Water Conservation Plan or Air Quality Plan constitutes an improper subsequent imposition of the condition. 66. Condition No. 190 . (Declaration of Covenants, Codes and Restrictions). In partial satisfaction of Condition No. 190 of the Resolution, The Developer shall create a Master Homeowner's Association ("MHOA") to own and maintain in a professional manner open space areas, medians, parkways, or any other improvement not maintained by a Community Facility District, the City, or other entity (referred to collectively as "open space areas"). The Applicant shall complete the formation of the MHOA prior the fIrst fInal Map for the project. The MHOA shall be structured to allow annexation of future tentative map areas in the event the City Engineer and Director of Planning and Building require such annexation of future tentative map areas. The Developer hereby acknowledges that the MHOA's maintenance of public open space, trails, etc. may expose the City to liability. Developer agrees to establish a MHOA that will hold the City harmless from any negligence of the MHOA in the maintenance of such areas. 67. Condition No. 193 (Submittal of Declaration of Covenants, Codes and Restrictions). In partial satisfaction of Condition No. 193 of the Resolution, prior to the approval of each Final Map, the Developer shall submit and obtain the approval of the City Engineer, Director of Planning and Building the Declaration of Covenants, Conditions, and Restrictions (CC&R's). Developer further agrees that amended CC&R's addressing future phases to be annexed to the Master HOA shall be submitted and Developer shall obtain the approval of said CC &R's. The CC&R's shall include the following obligations of the Master Homeowners Association: a. Maintain all the facilities and improvements within the open space lots offered for dedication to the City until acceptance of the open space lots for maintenance by the open space/Community Facilities District. b. A requirement that the MHOA shall maintain comprehensive general liability insurance against liability incident to ownership or use of the following areas: open space lots offered for dedication to the City until acceptance by the City, or until any such offer of dedication is extinguished by it own terms. ii all open space lots that shall remain private, ill other Master Association property. c. Before any revisions to provisions of the CC&R's that may particularly affect the City can become effective, said revisions shall be approved by the City. The MHOA shall not seek approval from the City of said revisions without the prior consent of 100 percent of the holders of fmt mortgages or property owners within the MHOA. 18 '1 -32' 6-23 d. The MHOA shall indemnify and hold the City hannless from any claims, demands, causes of action liability or loss related to or arising from the maintenance activities of the MHOA. e. The MHOA shall not seek to be released by the City from the maintenance obligations described herein without the prior consent of the City and 100 percent of the holders of fIrst mortgages or property owners within the MHOA. f. The MHOA is required to pro=e and maintain a policy of comprehensive general liability insurance written on a per occurrence basis in an amount not less than one million dollars combined single limit. The policy shall be acceptable to the City and name the City as additionally insured. g. The CC&R' s shall incorporate restrictions for each lot adjoining open space lots containing walls maintained by the open space district to ensure that the property owners know that the walls may not be modifIed or supplemented nor may they encroach on City property. h. The CC&R's shall include provisions assuring MHOA membership in an advance notice such as the USA Dig Alert Service in perpetuity. i. The CC&R's shall include provisions that provide City the right, but not the obligation, to enforce the CC&R provisions same as any owner in the Project. j. The CC&R provisions setting forth restrictions in these Tentative map conditions may not be revised at any time without prior written permission of the City. k. The MHGA shall not dedicate or convey for public streets, land used for private streets without approval of 100% of all the HOA members or holder of fIrst mortgages within the MHOA. (Engineering, Parks, Planning, Public Works) 1. . Provide within the master CC&R's for the maintenance in perpetuity of all stabilized decomposed granite (D.G.) areas by a Home Owner's Association. ID. Maintenance of all facilities and improvements within open space areas covered by homeowners associations. 68. Satisfaction of Conditions. City agrees that the execution of this Agreement constitutes satisfaction or partial satisfaction of Developer's obligation of Conditions 1,2,3,4, 5, 6,10,12,13, 15, 17, 18,24,28,30,32,40,41,45,54,68,72,81,90,92,93,94,95, 102, 103, 106,107,122,131,135,136,147,148,149,150,151,152,153, 156, 165, 167, 169, 170, 171, 172,173,174,176,177,178,179,180,181,182,183,184, 186, 187, 188, 189,190 and 193 of the Resolution. Developer further understands and agrees that the some of the provisions herein may be required to be performed or accomplished prior to the approval of other fInal maps for the Proj ect, as may be appropriate. 19 'K.Y . / , 1f";2~ 69. Unfuliilled Conditions. Developer hereby agrees, unless otherwise conditioned, that Developer shall comply with all unfulfilled conditions of approval of the Tentative Map, established by Resolution No. 2000-068 and shall remain in compliance with and implement the terms, conditions and provisions therein. 70. Recording. This Agreement, or an abstract hereof shall be recorded simultaneously with the recordation of the Final Map. 71. Building Permits. Developer and Guest Builders acknowledge and agree that the City may withhold the issuance of building permits for the Project. should the Developer be determined by the City to be in breach of any of the terms of this Agreement. The City shall provide the Developer of notice of such determination and allow the Developer with reasonable time to cure said breach. 72. Assignablity. Upon request of the developer, any or all on-site duties and obligations set forth herein may be assigned to developer's successor in interest if the City manager in his/her sole discretion determines that such an assignment will not adversely affect the City's interest. The City Manager in his/her sole discretion may, if such assignment is requested, permit a substitution of securities by the successor in interest in place and stead of the original securities described herein so long as such substituted securities meet the criteria for security as set forth elsewhere in this agreement. Such assignment will be in a form approved by the City Attorney. 73. Delay in Performance. City agrees that should Developer be delayed in performing any obligations under this Agreement primarily as a result of a "Permitted Excuse" (as hereunder defmed). Developer shall be allowed a reasonable extension of time to perform said obligation, and such reasonable time shall be determined by the City, but in no circumstances shall be less than the length of the delay resulting from the Permitted Excuse. As used herein, the term "Permitted Excuse" shall mean any of the following: (i) the City's actions, omissions or inaction which result in a delay of performance by Developer or (Ii) labor disputes, acts of God, war, riots, insurrections, civil co=otions, moratorium (other that those imposed by the City pursuant to Growth Management Ordinance, as may be amended from time to time) litigation (other than any litigation brought by or on behalf of Developer or Developer's successors-in-interests, assignees or agents against the City) inability to obtain labor or materials or reasonable substitutes for either, fIre, unusual delay in transportation, adverse weather, conditions not normally anticipated in a project of this type or casualties beyond the reasonable control of Developer, Permitted Excuse shall not include delays due to a party's own negligence or fInancial inability to perform. . 74. Miscellaneous. a. Notices. Unless otherwise provided in this Agreement or by law, any and all notices required or permitted by this Agreement or by law to be served on or delivered to either party shall be in writing and shall be deemed duly served, delivered, and received when personally delivered to the party to whom it is directed, or in lieu thereof, when three (3) business days have elapsed following deposit in the U.S. mail, certified or registered mail, return receipt 20 . 11 -'to ~ 6-25 requested, :fIrst-class postage prepaid, addressed to the address indicated in this Agreement. A party may change such address for the purpose of this paragraph by giving written notice of such change to the other party. CITY OF CHULA VISTA 276 Fourth Avenue Chula Vista, CA. 91910 Attn: City Engineer Developer: NNP-TRIMARK SAN MIGUEL RANCH, LLC, 85 Argonaut, Suite 205 Aliso Viejo, CA. 92656 Phone (949) 465-1655; Attn.: Stephen E. Hester, Executive Vice President A party may change such address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided in this paragraph. b. Captions. Captions in this Agreement are inserted for convenience of reference and do not define, describe or limit the scope or intent of this Agreement or any of its terms. c. Entire Agreement. This Agreement contains the entire agreement between the parties regarding the subject matter hereof. Any prior oral or written representations, agreements, understandings, andlor statements shall be of no force and effect. This Agreement is not intended to supersede or amend any other agreement between the parties unless expressly noted. d. Preparation of Agreement. No inference, assumption or presumption shall be drawn from the fact that a party or his attorney prepared andlor drafted this Agreement. It shall be conclusively presumed that both parties participated equally in the preparation andlor drafting this Agreement. e. Recitals; Attachments. Any recitals set forth above and exhibits attached . hereto are incorporated by reference into this Agreement. f. Attorneys' Fees. If either party co=ences litigation for the judicial interpretation, reformation. enforcement or rescission hereof, the prevailing party will be entitled to a judgment against the other for an amount equal to reasonable attorney's fees and court costs incurred. The "prevailing party" shall be deemed to be the party who is awarded substantially the relief sought. [NEXT PAGE IS PAGE ONE OF TWO SIGNATURE PAGES] 21 1--ri/S- [pAGE ONE OF TWO SIGNATURE PAGES TO SUPPLEMENTAL SUBDIVISION IMPROVEMENT AGREEMENT FOR SAN MIGUEL RANCH PHASE ill "A" MAP NO.1] IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first hereinabove set forth. CITY OF CHUl.A VISTA Stephen C. Padilla Mayor of the City of Chula Vista Attest: Susan Bigelow City Clerk Ann Moore City Attorney [NEXT PAGE IS PAGE TWO OF SIGNATURE PAGES] 22 '9 Y-? [pAGE TWO OF TWO SIGNATURE PAGES TO SUPPLEMENTAL SUBDIVISION IMPROVEMENT AGREEMENT FOR SAN MIGUEL RANCH PHASE ill "Aft MAP NO.1] DEVEWPERS/OWNERS: NNP-TRIMARK SAN MIGUEL RANCH, Y,C. a Delaware Limited Liability Company BY:/~ ~~ r . b~ Brian K. Laidlaw 23 /~ .~:) jt / ~ s;~ CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California } County of () /' A-I'\.- ru ss. On ,Ill! ~y. . beforeme,\.J . Wltd~(~Et~~Lt~ bJ,,~ personally appeared &( JI ~ L >- ~. :if[',,- . r TNImeIsJotSio'w('! ~rsonally known to me o proved to me on tile basis of satisfactory evidence to be the person'-~hose name~s/lITe" subscribed to t';((' w~hin instrument and acknowledged to me that he/sbc.~"~ executed the same in hislllt::11 U lelr authorized capacitypesJ. and that by hisihe<;\I,,,tr signature~ tile instrument !he perso~or the entity upon behaif of which the person~ acted, executed !he instrument @ J.WNQ ". -.. . 1 # 1412465 -..v "IbII: . CaJIIamb Qan;. eo.nv _Ccmm.~Ap- JO, 2C07 '" OPTIONAL Though ths information below is not required by law; it may prove valuable to persons re/yh1g on the document and CDuJd prevenf fraudulent removal and INttacIlment of thi3 form to another document. Description of Attached Document Title or Type of Document Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: o IndMdual o Corporate Officer - Trtle(s): o Partner - 0 Umited 0 Generai o Attomey-in-Feet o Trustee o Guardian or Conservator o Other. Top of Ihumc here Signer Is Representing: o 1891 ~ NoIafyAMociation. 935O!'- SaID"",, P.O. Box 24Q2 0 OIa!swaI1h, CAS1313-2402 --.ndonIInotary.o1\l P!l:ld.Na..5i07 ReoIder.~~1~1I27 q 67;1 - CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT State of California . ~~ On I~~ <!!Dtf personally appeared Brian K. Laidlaw County of }~. before me, ~&~I~~ NllM(I} at SIgner(s) tS,personally known to me o proved to me on the basis of satisfactory evidence ..:=== :~ =-=-:::....=:::JI C1 a~ LIZ GROMAN I - COMM.'1298761 ~ o . NOTARY PUBUC-CAUFORNtA ~ ~ . SAN DIEGO COUNTY ... h~ == 0= :o~~~~~~! to be the person(AIj whose name~ is/. subscribed to the within instrument and acknowiedged to me that he/~ executed the same In his/hel'llMir authorized capacity(iII:i), and that by hi~ir signaturelll) on the instrument the person(1j, or the entity upon behalf of which the person~ acted, executed the instrument. WITNES dN-, __ OPTIONAL Though t/'Ie infotmaaon /:JeJow is not required by law. it may prove valliSble to persOfls rsJy;ng on rhtl dccumsnt and coulci prevent fraudulent removal and reattachmlHJt of this fotm trJ at'JOthar document. Description of Attached Document 1itleorTYPeofDocument:~~~~~. Document Date: ~ dffD'f Number of Pages: -- Signer(s) Other Than Named Above: ~ ~ Capaclty(les) Claimed by Signer Signer's Name: Brian K. LaidJaw o Individual Ji!!., Corporate Officer - TitJe(s): o Partner - 0 Umited 0 General o Attomey-in-Fact o Trustee o Guardian or Conservator o Other: Signer Is Reprasenting;';Nf)#T~"."'j",..~ ~uc., Tap at Ihumt:ll1ere ;l1999i'W1urm1Norary"'AOd:Idon'l35Oo.9otoAve..pI.O.Box24Q2.CIIdIworth,CAf1313-Z<<I2'_~::JIg PmNa.SI01 R.-r. Call TcI-Ffw, 1-~IOO..&1S-8I27 ~_L::::""- -~~' ~ a;#3.(Y Exhibit" A" Legal Description of Property Lots 1 through 5 together with lots A through R of Chula Vista Tract No. 99-04, San Miguel Ranch Phase 3 "An Map No.1 according to Map therenf No. filed in the Office of the County Recorder of San Diego County, State of California on , 2004 as File No. of Official Records. 1-.ti~ Exhibit "B" List of Securities Improvements Bond Amount Bond Drawing Numbers Numbers San Miguel Ranch Phase III $6,018,719 SU5009297 03- 047 Gradimr Plans SMO 11 G San Miguel Ranch Phase III Backbone $324,715.50 SU5009295 03-078 Improvements SM 014C (Faithful Performance and Labor & Material) San Miguel Ranch Phase ill Slope $10,999,377.92 SU5009301 03-120 Landscape and hrigation Improvements FACILITY NO.3 $1,317,028 SU5009296 03-077 Construct San Miguel Ranch Road (Faithful Performance and Labor & Materia!) SR-125 to Proctor Vallev FACILITY NO.6 $208,212 SUS006594 04-039 Construct Proctor Valley Road to the designed full-width street improvements (Faithful Performance and Labor & Materia\) San Miguel Ranch Phase 3 Walls, Fences $5,996,240.16 SU5 0093 00 04-054 and Trails including: . FACILITY NO. 15 Construct a five-foot (5') wide community trail of stabilized decomposed granite . FACILITY NO. 16 Construct a five-foot (5') wide community trail of stabilized decomposed granite . FACILITY NO. 17 Construct a five-foot (5') wide community trail of stabilized decomposed granite . FACILITY NO. 20 Construct a ten- foot (10') wide regional trail of stabilized decomposed granite . FACILITY NO. 21 Construct a ten- foot (10') wide equestrian trail of stabilized decomTlosed ,",mite J:\EngineerILANDDEVlProjectslSan Miguel RanchIPhase ill A M.pISSIA for Phase ill 7-20-04.doc q 6-.Tz 7 RESOLUTION NO. RESOLUTION OF THE CITY OF CHULA VISTA APPROVING THE FIRST AMENDED SUPPLEMENTAL SUBDIVISION IMPROVEMENT AGREEMENT FOR CHULA VISTA TRACT NO. 99-04, SAN MIGUEL RANCH, PHASE III "A" MAP NO.1 WHEREAS, Chula Vista Tract 99-04, San Miguel Ranch Phase III " A" Map NO.1 is a 263.15-acre project consisting of286 residential lots ("Project"); and WHEREAS, the Tentative Map was approved by the City Council on February 29,2000 by Resolution No. 2000-068 and amended by Resolution No.2001-453; and WHEREAS, the original developer, "N"NP-Trimark San Miguel Ranch, LLC entered into a Supplemental Subdivision Improvement Agreement ("SSIA") to fulfill the Conditions of Approval for the Project; and WHEREAS, the SSIA has subsequently been assigned to the new owners of the Project, Proctor Valley West Partners, LLC ("Developer"); and WHEREAS, Paragraph 6 of the SSIA (Condition of Approval No.5) states that the Developer agrees not to seek building permits for any portion of the Project until the Mount Miguel Road Bridge is constructed over SR 125; and WHEREAS, the Developer has submitted a traffic analysis which confirms that 27 units may be constructed prior to the completion ofthe Mount Miguel Road Bridge over SR 125; and WHEREAS, upon further traffic analysis, an additional 60 units may be constructed prior to the completion of the Mount Miguel Road Bridge over SR 125 as approved by the City Engineer; and WHEREAS, the Developer requests that the SSIA be amended to allow for the construction of 87 units prior to the completion of the Mount Miguel Road Bridge over SR 125 as approved by the City Engineer; and WHEREAS, the Developer, has executed a First Amended Supplemental Subdivision Improvement Agreement to satisfy remaining Conditions of Approval of the Tentative Subdivision Map. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby approve the First Amended Supplemental Subdivision Improvement Agreement for Chula Vista Tract No. 99-04, San Miguel Ranch, Phase 3 "A" Map No. I, a copy of which shall be kept on file in the office of the City Clerk. BE IT FURTHER RESOL VED that that certain Supplemental Subdivision Improvement Agreement, as amended, for addressing on-going conditions of approval will remain in full force and effect and run with the land. 6-33 Resolution Page 2 BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Approved as to form by Leah Browder Acting Director of Engineering 6-34 THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL Dated: ~-I ill rJ b . I San MIguel Ranch Phase III "A" Map No.1 Supplemental Subdivision Improvement Agreement Between the City of Chula Vista and NNP- Trimark San Miguel Ranch, LLC 6-35 RECORDING REQUEST BY: ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) Above Space for Recorder's Use SM-012F City Clerk WHEN RECORDED MAIL TO: CITY OF CHULA VISTA 276 Fourth Avenue Chula Vista, CA 91910 No transfer tax is due as this is a conveyance to a public agency of less than a fee interest for which no cash consideration has been paid or received. FIRST AMENDED SAN MIGUEL RANCH PHASE III "A" MAP NO. I SUPPLEMENTAL SUBDIVISION IMPROVEMENT AGREEMENT (Amends Paragraph No.6 Condition No.5) This First Amendment to the Supplemental Subdivision Improvement Agreement for San Miguel Ranch Phase III "A" Map No.1 ("Agreement") is made this _day of_, 2006, by and between THE CITY OF CHULA VISTA, California ("City" or "Grantee" for recording purposes only) and Proctor Valley West Partners, LLC a Delaware Limited Liability Company, ("Developer" or "Grantor"), with reference to the facts set forth below, which recitals constitute a part of this Agreement: RECITALS A. This Agreement concerns and affects certain real property located in Chula Vista, California, more particularly described on Exhibit" A" attached hereto and incorporated herein by this reference ("Property"). The Property is within approved Tentative Subdivision Map Chula Vista Tract 99-04, which project is commonly known as San Miguel Ranch. For purposes of this Agreement the te= "Project" shall also mean "Property". 6-36 B. The City adopted Resolution No. 2000-068 ("Resolution") pursuant to which it approved the Tentative Subdivision Map subject to certain conditions as more particularly described in the Resolution and thereafter amended said conditions pursuant to City Council Resolution No. 2001-453 (collectively hereinafter refer to as "Resolution"). D. The Developer and/or Developer's predecessor in interest has entered into a Supplemental Subdivision Improvement Agreement for San Miguel Ranch Phase III "A" Map No.1 ("Original Agreement") NOW, THEREFORE, in consideration for the mutual covenants, terms and conditions herein contained, the parties agree as follows: . Section I. That Paragraph No.6, (Condition No.5) of the Original Agreement is hereby amended, in its entirety, to read as follows: 6. Condition No.5 - (PFFP Phasing). In partial satisfaction of Condition No.5 of the Resolution, the Developer agrees not to seek any building permits for more than 87 production homes until the Mt. Miguel Road Bridge across SR-125 has been constructed and is open to the public. Developer may seek building permits for model homes and 27 production homes prior to completion of the Mt. Miguel Road Bridge across SR-125. The additional 60 building permits may only be issued with the completion of a traffic study, completed to the satisfaction of the City Engineer, showing no traffic impacts to existing facilities. Developer further agrees: a. to prevent construction traffic from accessing to and from the County of San Diego via San Miguel Road, and b. to allow construction access through the City of Chula Vista only, and c. to maintain a physical barrier to prevent vehicular access from the project to Proctor Valley Road to the northwest until SR125 is open to the public, all to the satisfaction of the City Engineer. d. To not close any escrow for the sale of said homes west of SR-125 until such time as the Mt. Miguel Road Bridge across SR125 is open to the public. Section II. Except as expressly provided herein all other provisions of the Original Agreement shall remain in full force and effect. [NEXT PAGE IS PAGE ONE OF TWO SIGNATURE PAGES] J:\EngineerILANDDEVIProjects\San Miguel RanchIPhase III A Map\amended SSIA\SSIA for Phase III.doc 2 6-37 [PAGE ONE OF TWO SIGNATURE PAGES TO THE FIRST AMENDED SUPPLEMENTAL SUBDIVISION IMPROVEMENT AGREEMENT FOR SAN MIGUEL RANCH PHASE III "A" MAP NO.1] IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first hereinabove set forth. CITY OF CHULA VISTA Stephen C. Padilla Mayor of the City ofChula Vista Attest: Susan Bigelow City Clerk Ann Moore City Attorney [NEXT PAGE IS PAGE TWO OF SIGNATURE PAGES] 3 6-38 [pAGE TWO OF TWO SIGNATURE PAGES TO THE FIRST AMENDED SUPPLEMENTAL SUBDMSON IMPROVEMENT AGREEMENT FOR SAN MIGUEL RANCH PHASE ill "A" MAP NO. IJ Proctor Valley West Partners, LLC a Delaware limited liability company By: Trimark Pacific - Montecito, LLC, a California limited liability company, Managing Member By: TPH, LLC, a California limited liability company, Member Manager By: Trimark Ventures, Inc., ~~~ By: - S~er Executive Vice President 6-39 CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT State of Califomia County of Or?~ On ~ / II L.o u, before me, } ss. personally appeared ~l''- .E. Namll(s)otSlgnar{s) ~onally known to me o proved to me on the basis of satisfactory evidence r - - - - C~-A;m.- - J _@ Cc>mmIsoIon#1406217 ~ -. Nctary Public - CaIIfomIa I OrangE' CounIy - j _ _ _ ~~:.~_~1~~7t to be the person}!!) whose neme~ is/we subscribed to the within instrument and acknowledged to me that heJ~ftlJEY executed the same in his/hG/t"R'eir authorized capacity(~), and that by his/l)e"r/tl1eir signature~ on the instrument the persor)(5), or the entity upon behaif of which the person~.') acted, executed the instrument. OPTIONAL Though the information below is nof required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document litleorTypeofDocument: "5.JJnrii\(\SWY\ ~ ~1- S~ Document Date: .5" -II - ~ l.o Number of peges: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: &!:tpKD VI. t3." t-k~ . Tap of lhumb hera o Individual o Corporate Officer -litle(s): o Partner - 0 Limiiad 0 Generai o Attomey-in-Fact o Trustee D Guardian or Conservator o Other: Signer Is Representing: C 1999 Naliooal NoIaryAssodatian' 93SC De SOICAV8.. 1".0. Bo~ 240.2 o ChatswoMI1, CA9131:)-2402 .1YWW.na~onalnOlilry.org Prod.~.5907 ReonIar:CaIITo~.F'ae1-800-916-68V 6-40 Exhibit "A" Legal Description of Property Lots 1 through 5 together with lots A through R of Chula Vista Tract No. 99-04, San Miguel Ranch Phase 3 "A" Map No.1 according to Map thereof No. filed in the Office of the County Recorder of San Diego County, State of California on , 2004 as File No. of Official Records. 6-41 COUNCIL AGENDA STATEMENT REVIEWED BY: Item: "I Meeting Date: 05/16/2006 REPORT THE CITY OF CHULA VISTA POLICE DEPARTMENT 5-YEAR STRATEGIC BUSINESS PLAN FOR THE YEARS 2006 - 2011 Chief of pOliceV ),(1 7# City Manager?,! -r--VI) (4/5ths Vote: Yes_No _X.J ITEM TITLE: SUBMITTED BY: The City Of Chula Vista Police Department completed its second 5-year strategic business plan. This plan identifies issues, establishes goals and creates a complete resource plan in order to meet the challenges and expectations of a growing, vibrant community such as Chula Vista. RECOMMENDATION: That Council accepts the report from staff. BOARDS/COMMISSIONS RECOMMENDATION: N/A DISCUSSION: The City Of Chula Vista Police Department embarked on its second 5-year strategic business plan in 2004. The consulting firm of Weidner Consulting, Inc. was retained to assist the department through the strategic planning process. During a three-month period, more than 150 staff from throughout the Police Department, representing all ranks and classifications, dedicated over 1700 hours to developing this strategic plan. The culmination of this hard work is a document that will serve as the blue print for the department over the next five years. SUMMARY During the strategic planning process, the employees of the Police Department identified eight issues that the department must address in order to meet the needs of the community: . Call for Service Increases . Traffic Safety . Crime Prevention Through Environmental Design . Recruiting/Retention/Leadership Development . Internal Audits - Assessments . Timely Processing of Police Reports . Technology . Increasingly Complex Crime 7-1 In addition to the identified issues, the department developed six strategic goals in order to address each of the issues: . Community Satisfaction . Staffing . Response Times . Report Processing . Community Safety . Significant Reduction in Violent Crime Each of the goals were specifically developed to meet the needs of the community and all have a focus on customer service. The department spent significant time identifying and analyzing the numerous services and programs performed by the Police Department. Out of this analysis, the department identified 33 programs and more than 300 services Purpose statements and performance measures were then developed for each program. Essentially, purpose statements provide direction for a given program, (i.e., why does that program exist), while performance measures delineate specific goals and quantify the expected demand, output and cost. Because the overarching goal is to provide high quality services as efficiently as possible, these performance measures will ultimately be used to determine the resource needs for each program and assess whether that particular program or service is being conducted in the most effective, cost-efficient manner. The department has been working with staff from the City Manager's Office, the Office of Budget and Analysis and the Finance Department to implement the various positions, programs and equipment in several phases. To address immediate staffing needs in patrol and traffic, Phase I has been implemented, resulting in the addition of 17 peace officers. Full implementation of the entire strategic plan will be staggered throughout future years. Ultimately the strategic plan will potentially increase staffing by 76 sworn positions and 52 civilian positions, (including those that have already been added), as well as several programs and technology-based tools to enhance public safety and improve service to the community. This roadmap will strengthen the police department's focus on delivering high-quality law enforcement services over the next five years. FISCAL IMPACT: The department is not seeking any additional appropriations at this time. The overall potential impact of the recommendations presented in the strategic business plan are included in Attachment A. 7-2 --- I ~,~ :::.-=-= ",,-.-...:--~ ~- ~~ CIlY OF CHULA VISTA I The mission of the Chu/a Vista Police Department is to enhance the quality of life in the City of Chula Vista by: Providing a proactive and professional level of police service, ensuring safety through commitment, integrity and trust Managing resources effectively Treating all persons with fairness, respect and dignity Maintaining a partnership with the community to meet contemporary and future challenges .....,. '.)0.' Protecting today, Securing tomorrow ~ (, i~~' ", ,.-' ,'~, i .---t ~~;7 .,../. ., _9~ Information Memo DATE: TO: VIA: FROM: SUBJECT: May 10, 2006 The Honorable Mayor and City Council David D. Rowlands, Jr., City Mana~.;r Rick Emerson, Police Chief ~ Police Department Strategic Business Plan The attached Strategic Business Plan represents the collective efforts of more than 150 police department employees from every bargaining group and nearly 1,800 staff hours over a five-month period. With the assistance of Weidner Consulting, and using the Managing for Results model, these individuals developed a five-year blueprint that not only identified several issues facing the organization, but also established key strategic goals and the most effective manner in which to achieve them. During the planning process, Department staff identified 33 individual programs and collateral assignments throughout the organization that collectively are responsible for providing more than 300 services to the community, internal customers, and other city departments alike. Like any plan, the recommendations contained herein are not absolute; indeed, policing is dynamic - ever-changing as the needs of a community evolve, trends emerge, demographics shift, and new technologies are developed. As such, revisions to our strategic plan during its five-year life are not only likely, but almost assured as we continue to develop innovative policing strategies. Although cumulatively the staffing recommendations that will come before Council over the next several years are significant, the staffing ratio itself, based on a nationally recognized formula long endorsed by City administration, will essentially remain the same. And while these recommendations are necessary to achieve the strategic goals identified in our plan, most are simply the direct result of growth. While there was significant discussion throughout the planning process and an occasional difference of opinion with regard to the potential impact of a given issue, employee input was, not surprisingly, very consistent from one workgroup to another. Similarly, and perhaps even more significant, were the prevalent themes so apparent among staff throughout this process: exemplary service to the community, pride in the organization, and an overwhelming commitment to succeed. Even absent the detail and foresight of this plan, our success as a provider of public safety and as a leader in the law enforcement community will continue because of the talented men and women who represent our agency and the community they serve Chula Vista Police Department Strategic Business Plan 2005-2009 Participants ..... 1; ...... ....... ........ ....... Ed Chew Don Hunter Ken Dyke Leonard Miranda Rick Emerson Gary Wedge PRE+RETRI;ATWORf($H()f'~ 12113104",.12117104 Annette Abril Chris Davenport Kenneth Hicks Richard Preuss Miriam Adams Donna Davis Bob Hinkledire Rusty Rea Jonathan Alegre Vince Deocampo Karen Histed Brett Rhoades Norene Andersen Craig Doyle Don Hunter Pamela Robertson Scott Arsenault David Eisenberg Glenn Isaaks Joann Rodriguez Jeanie Balderas Wendy Endaya Bill Johnson Fred Rowbotham Marilou Bantug Juan Estrada Mark Jones Vern Sallee Bridget Barahura Eric Farwell Tina Jones Patricia Salvacion David Beatty Gary Ficacci Tommie Jones Beverly Schanke Mike Becker Steve Fobes Tim Kahl Karin Schmerler Bart! Benjamin Lynn Garner Chris Karches lIyana Smith Barry Bennett Elman Gashymov Brandi King La Shon Smith Beverly Brauning Frank Giaime Martha Krumweide Matt Smith Barbie Brookover Brent Glover Ron Lederle Diana Springett C.J. Burroughs Mark Goldberg Tom Leonard Glenn Stark Mary Burt Bernard Gonzales Henry Martin Pete Stevens Sarah Camacho Cynthia Gonzalez John McAvenia Justine Talavera John Carlson Gino Grippo Leonard Miranda Bruce Theisen Eric Carter Gary Guthrie John Munch Eric Thunberg Richard Carter Steve Guthrie Erik Nava Suzanne Torres Donald Clark Joanne Hall Nate O'Neil Melissa Trulock Phil Collum Rob Halverson David Oyos Sandi Tucci Bob Conrad Matt Hardesty Heather Pampolina Lon Turner Matt Coulson Dan Hardman Christine Penwell Carlos Valdivia Richard Coulson Kelly Harris Greg Pickett Tara Venn Leslie Crow Mike Helvie Kevin Pike Rodrigo Viesca Melanie Culuko Sheri Herring Nanci Plouffe Cathy Walton Kurt Warnke ......"IJ..IA;I...~!'ii;~.~."''''. "'/. ............ ................... i+i ......... Jonathan Alegre Richard Coulson Don Hunter Buddy Magor Scott Arsenault Ken Dyke Bill Johnson Leonard Miranda Mike Becker Rick Emerson Roxana Kennedy Tro Peltekian Barbie Brookover Gary Ficacci Tom Leonard Lon Turner Ed Chew Bernard Gonzales Dan Linney Gary Wedge P,$.P.M;$E$SIONS 1/24105....1/28105 COMMUNITY CRIMINAL TRAFFIC PUBLIC PA TROL INVESTlGA TlONS OPERA TlONS INFORMA TlON David Beatty Steve Fobes Rich Carter Leo Banales Mike Becker Brent Glover Donna Davis Pedro Diaz Craig Doyle Mike Helvie Steve Guthrie David Eisenberg David Eisenberg Bob Hinkledire Chuck Henning Bernard Gonzales Gino Grippo Glenn Isaaks Brandon Hittle Roxana Kennedy Ken neth Hicks John McAvenia Tim Kahl Gary Wedge Rich Powers Dave Nellis Chris Karches Yvette Roullier Tro Peltekian Martha Krumweide Margo Stone Brett Rhoades John Munch Eric Thunberg Don Rhodes Brian Racine Melissa Trulock John Stires Rusty Rea Melissa Stephany FINANCIAL & JUVENILE RECRUITMENT & POLICE RESOURCE SERVICES BACKGROUNDS TECHNOLOGY MANAGEMENT Jonathan Alegre Joe Cline Pamela Robertson Phil Collum Billy Cox Vince Deocampo Norene Anderson Tom Leonard Jeani James Kelly Harris Justine Talavera Greg Pickett Judy Rhodes David Oyos Roxana Kennedy POLICE SERVICE FORENSIC COMMUNITY POLICE SUPPORT DOGS SERVICES RELA TIONS SERVICES John McAvenia Beverly Brauning Joe Cline Jeanie Balderas Tro Peltekian Dan Hardman David Eisenberg Barbie Brookover Pete Stevens Bill Johnson Wendy Endaya Mary Burt Lon Turner Kris Ryan Richard Preuss Karin Histed Rodrigo Viesca Tro Peltekian Lon Turner CRISIS SPECIAL CITY JAIL RESEARCH & RESOLUTION OPERA TIONS ANAL YSIS Juan Cervantes Dale Bourgeois Bridget Barahura Ed Chew Roxana Kennedy Mark Goldberg Sara Camacho Melanie Culuko Sarah Sharpe Matt Hardesty Eric Carter Nand Plouffe Matt Smith Sheri Herring Billy Cox Karin Schmerler Tro Peltekian Dan Hardman John Stedman Lon Turner Heather Pampolina Scott Schneider Tara Venn Mike Walden POLICE DISPATCH MOBILE FIELD PROFESSIONAL AIR SUPPORT FORCE TRAINING Claudia Hedrick Don Clark Phil Collum Barry Bennett Tina Jones Gary Guthrie Roxana Kennedy Ed Chew Tom Leonard Roxana Kennedy La Shon Smith Billy Cox Greg Pickett Dave Marshall Matt Smith Steve Fobes Diana Springett Dave Nellis Justine Talavera Greg Pickett Margo Stone Matt Smith Mike Walden Glenn Stark EVIDENCE STREET CRIME & PROFESSIONAL CONTROL SPECIAL EVENTS GANG STANDARDS SUPPRESSION Beverly Brauning Tim Kahl Scott Adkins Phil Collum Karen Drake Dave Marshall Gerry Armstrong Roxana Kennedy Bill Johnson John Munch Brandi King Dan Linney Christina Rodriguez Carole Snyder Erik Nava Buddy Magor Glenn Stark Pamela Robertson Bruce Theisen Justine Talavera POLICE S.W.A.T. CRIME PREVENTION TRUTH VOLUNTEERS VERIFICA TlON Christina Carrillo Scott Adkins David Eisenberg Norene Anderson Wendy Endaya John Carlson Wendy Endaya Billy Cox Richard Preuss Gary Ficacci Richard Preuss Steve Fobes Carole Snyder Chris Herrera Karin Schmerler Pamela Robertson Dan Peak QUALITY REVIEW EMPLOYEE FORCE OPTIONS LEGAL SERVICES RECOGNITION Jonathan Alegre Bernard Gonzales Phil Collum Phil Collum Ed Chew Roxana Kennedy Don Partch Dan Hardman COMMUNITY PA TROL TRAINING Mike Becker Sara Camacho Tom Halfaker Tina Jones Roxana Kennedy Henry Martin La Shon Smith Randy Smith . FINAL, I"I.C , 1"1.1::,,' ".7 ''i... Jonathan Alegre Richard Coulson Dan Hardman Dan Linney Scott Arsenault Ken Dyke Don Hunter Buddy Magor Mike Becker Rick Emerson Bill Johnson Leonard Miranda Barbie Brookover Gary Ficacci Roxana Kennedy Tro Peltekian Ed Chew Bernard Gonzales Tom Leonard Lon Turner Gary Wedge PO$1'ReJREAT 2123105 Jonathan Alegre Richard Coulson Dan Hardman Dan Linney Scott Arsenault Ken Dyke Don Hunter Buddy Magar Mike Becker Rick Emerson Bill Johnson Leonard Miranda Barbie Brookover Gary Ficacci Roxana Kennedy Tro Peltekian Ed Chew Bernard Gonzales Tom Leonard Lon Turner Gary Wedge Chula Vista Police Department Managing for Results Why Manaqinq for Results? Governments are increasingly challenged to restore public trust and be more accountable for the results they produce for citizens. Many governments are implementing performance measurement systems designed to compel, measure, reinforce, and then report how well their Programs are performing. Federal initiatives create additional momentum. The Government Performance and Results Act (GPRA), passed by Congress in 1993, requires that federal agencies develop Strategic Plans and Performance Measures. The National Performance Review emphasizes a need for governments to focus more clearly on actual results experienced by customers. In addition, both the Government Finance Officers Association (GFOA) and Governmental Accounting Standards Board (GASB) advocate a "Managing for Results" model as "Best Practice." And, finally, the President's Management Agenda requires alignment between an agency's Strategic Plan and their performance measurement efforts. In the fall of 2004, the Police Department committed to meeting these new imperatives, and to doing so in a manner which is comprehensive, inclusive, and integrative. Thus, Operational Business Planning was designed with a clear emphasis on comprehensive, results-oriented performance measures. Further, more than 150 employees were included in the initial portion of the planning process, the Assessment of the Future, so that the Plan is based on input from all levels of the organization. In this manner, the Police Department's Operational Business Plan is fully aligned to results at both the strategic and operational levels, thus making it possible for every employee to articulate to the residents of Chula Vista how their tax dollar investments in the Police Department are making a difference in their community. How the O"erational Business Plan was developed Operational Business Plans were developed in a facilitated process using the nationally recognized Weidner Consulting methodology. Retreats were conducted over a twelve- week period of time, beginning first with Assessment of the Future Workshops. Employees participated in one or more half-day workshops to develop the Assessment of the Future, comprised of critical issues and trends on the horizon, which, if they continue unabated, will have a significant impact on the community of Chula Vista. The Workshops were followed by the 4-day Initial Retreat, at which time the strategic portion of the Plan was developed, based upon and informed by the Assessment of the Future, and designed to position the Police Department to respond proactively to the future. Two weeks later, employees again returned to provide critical perspective and input, this time participating in half-day PSPM sessions to develop the operational portion of the Plan, incorporating every key business function, every service delivered, and every program in the department. At each Program "Purpose Statement and Performance Measures" session, employees developed a concise, compelling statement of purpose that described the results that customers can expect to see delivered. Then, these same employees developed a small, manageable set of clear, understandable performance measures by which they intend to hold themselves mutually accountable. This enabled those who do the work to share a common understanding of the purpose of their work and to mutually agree upon a definition of "success." After a department-level review of purpose statements and performance measures, the planning team again reconvened for a two-day Final Retreat to complete the Plan and to confirm commitment to the results articulated throughout. Elements of the "strateqic portion" of the Operational Business Plan: Issue Statements (Derived from Assessment of the Future) . Review of emerging issues and trends that will impact the Police Department and its customers over the next 2-5 years. . Summarization of issues into a few concise statements, called "Issue Statements," that identifies the critical issues that must be addressed and the impact on the department and the community of Chula Vista. Strategic Goals . Identifies the measurable results that the Police Department must accomplish over the next 2-5 years in order to address the Issue Statements. . Represents significant effort-not "business as usual." . Expressed in clear, concrete terms so that laypersons can know what the Police Department intends to produce in terms of results that matter Elements of the "operational portion" of the Plan Lines of Business . High level organization of Police Department program groupings, defined in terms of results for customers, providing an executive strategic level overview of performance for the Chief and, as desired, other key stakeholders II . Contains Key Result Measures, by which each department manager can continuously monitor progress toward the "vital few" critical results, and prompt appropriate operational decision-making accordingly. Programs . Operational level organization of groupings of Services, defined in terms of results for Chula Vista customers . Each Program contains a Family of Measures, by which front-line managers can operationally monitor, manage, and improve performance: . Result-Expressed as a percent or rate; states the degree to which Chula Vista customers can be expected to experience a particular benefit as a consequence of having received the Service . Output-Expressed as a number; states the number of units of a Product that is expected to be delivered to customers. . Demand-Expressed as a number; states the number of units of that same Product that is expected to be requested or required by customers. . Efficiency-expressed as a dollar expenditurelcost per result or per output. . These measures also generate performance information that department executives and other key stakeholders can use to make critical performance improvement or strategic realignment decisions. Services . Defined as the completed Service or deliverable, tangible or intangible, that the customer actually receives . Identified within each Program; together, all the Services comprise a comprehensive Inventory of Services for the entire department. Thus, the Police Department Operational Business Plan is organized around results and is illustrated in the three levels of operations----lines of Business, Programs, and Products-achieving practical, rather than theoretical, results. These levels permit agencies to provide a "mapping" of operations that is easy for external customers and stakeholders to access and understand, providing both an executive overview at the Line of Business level and a "nuts-and-bolts" operational view at the Program and Services level. Furthermore, three levels of organizational results permit the Police Department to define discrete results at the level where managers make day-to-day decisions. This methodology allows Police Department employees to connect their own work to those results. iii Managing for Results Dedsion- Making for Result Employee Performance Management (Q Weidner Consulting, Inc. iv ISSUE STATEMENTS Issue Statement One Issue Statement Two Issue Statement Three Issue Statement Four The rapidly growing population and expanding geographic area of the city will continue to lead to an increase in the volume and complexity of calls for service - specifically, high frequency calls, (priority 2-5), create an additional workload on personnel and result in a lower quality of service to citizens, straining existing resources, reducing the Department's ability to provide community policing and significantly delaying response times, which will taint the public's perception of the department and city, and diminish their feeling of safety and security. In addition to an increase in the number and complexity of calls for service, the continued geographic expansion and population increase will reduce our ability to respond to traffic safety issues such as speeding in residential neighborhoods, red light violations and school zone violations, and diminish the feeling of safety throughout the community. Failure to address, on a city-wide basis, businesses and environmental design issues that attract crime and disorder and create additional service demands, will result in a decreased quality of life for citizens of Chula Vista as evidenced by: . Auto theft . Gang violence . Prostitution . Drug-dealing . Illegal and/or unlicensed business activity . Blighted areas If the department does not consistently recruit and hire sufficient numbers of qualified sworn and civilian applicants, retain experienced employees, and develop leaders throughout the organization, the result will be reduced internal and external service delivery, increased costs due to accelerated or excessive turnover, and a diminished quality of leadership in our department and throughout the regional law enforcement community. ih) 1999 Weidner Consulting, Inc. Issue Statement Five Failure to complete internal assessments of employee performance and organizational processes and procedures may result in reduced service, increased liability, mandated governmental oversight, and loss of community support, loss of funding sources, lower employee/employer ownership, and loss of political support. Issue Statement Six Failure to complete and process police reports and related documentation in a timely manner will delay the efficient dissemination of information and result in the department's inability to meet mandated reporting requirements, provide patrol personnel with emerging crime trends for proactive enforcement, conduct timely, thorough and successful investigations, and meet public expectations. Issue Statement Seven The lack of a comprehensive public safety technology plan and implementationlreplacement schedule will limit the police department's ability to integrate and maintain core technologies such as Computer Aided Dispatching, (CAD), the Jail Information Management System, (JIMS), 911 phones and mapping systems, Automated Field Reporting, (AFR), and a Records Management System, (RMS), and degrade the adequacy of information available for making timely and responsive decisions. Issue Statement Eight New, evolving and increasingly complex crime trends such as technology crimes, identity theft, homeland security obligations, gangs, drug-related crimes, and crimes related to our proximity to the border, including drug cartel activities, auto thefts and homicides, will result in: . Reduced ability to respond to priority 3, 4 and 5 calls in a timely manner . Increased competition for finite police resources . Increased numbers and expanding demographics of victims . Negative media coverage and public opinion toward the city . Loss of confidence in our police department by the community, and . Reduced community expectations G 1999 Weidner Consulting, Inc. 2 STRATEGIC GOALS Goal One Goal Two Goal Three Goal Four Goal Five By 2008 overall citizen satisfaction with the Department will be 95% By 2008, customer value/satisfaction with CVPD services will be: . _% for those placing Priority 1 calls' . _% for those placing Priority 2 calls' . _% for those placing Priority 3 calls' . _% for those placing Priority 4 calls' 'Note: Statistical baselines will be established in 2006, projections will be established in subsequent years. CVPD will achieve a 100% fill rate in authorized sworn and civilian actual staff positions by 2007. CVPD will meet GMOC requirements for Priority 1 & 2 response times while maintaining a quality level of service, and the following Priority 3-4 response times by July 2008: . 80% of Priority 3 calls within 60 minutes . 80% of Priority 4 calls within 60 minutes And by July 2009: . 90% of Priority 3 calls within 60 minutes . 90% of Priority 4 calls within 60 minutes By July 2008, customers and partners will experience improved service as evidenced by: . 100% of reports for Part 1 crimes being completed, entered and filed within 24 hours . 100% of reports for Part 2 crimes being completed, entered and filed within 72 hours. Through the CVPD community policing and problem solving strategies, residents' overall feelings of safety will be: . 90% for transit locations by 2008; . 95% for public parks by 2008; . 95% for commercial areas by 2008 Q 1999 Weidner Consulting, Inc. 3 Goal Six Through the CVPD community policing and problem solving strategies, the crime index rate of Chula Vista will be lower than the average for all cities within the San Diego region each year through 2008, specifically: . Auto theft rate will be reduced by 20% to 7.8 annually; . Part 1 violent crime rate will be reduced by 20% to 3.2 annually. 'r:> 1999 Weidner Consulting, Inc. 4 LINES OF BUSINESS Line of Business One - Purpose Statement LOB One - Key Results Line of Business Two - Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Feel Safe in a low crime environment . % reduction in the number of complaints relating to speeding . Risk to the public from high risk incidents will be minimized . # of Part I and Part II crimes reported per 1,000 estimated special event attendees . % of respondents who feel safe from gangs and street crime while walking alone in their neighborhood during day and night hours . 95% of crisis situations will be resolved without injury after arrival of the Crisis Response Team . % of survey respondents who feel safe in: o transit locations o public parks o commercial areas o neighborhoods . % of suspects or evidence located or apprehended by Police Service Dog teams Receive a prompt and timely response . A minimum of 12 Mobile Field Force members will be on scene within 60 minutes of a call-out . % of calls for service involving air support . # of 911 calls answered in amount of time . % of priority 1-5 calls responded to within_ minutes . % of employees who pass probation The purpose of the Investigations line of business is to provide prevention, intervention, and apprehension services to citizens, community, and law enforcement partners so they can receive prompt and professional resolution to criminal cases and fulfill specific requests and other public safety needs to ensure a safe community. cg 1999 Weidner Consulting, Inc. 5 LOB Two - Key Results Line of Business Three - Purpose Statement LOB Three - Key Results . % of crime cases where initial follow-up occurred within 72 hours of receiving the case in 2007 and 48 hours in 2008 . % of survey respondents feel schools are safe . 100% of all narcotics and vice complaints will be addressed within two working days . _ % of all narcotic and vice complaints will be resolved within 30 days The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner . % of violent crime forensic reports will be delivered within _ days . 100% of evidence items will be managed with absolute integrity and without compromise . 95% of all administrative investigations will be completed within 30 days . 100% of all Voice Stress Analysis pre- employment/administrative or criminal exams will be completed within 48 hours of request . 100% staff fill-rate . % of employees who agree or strongly agree that the work environment here provides them with the authority to identify and solve problems . % of sworn, dispatchers, reserve, and Police Services Officer personnel will receive 32 hours of P.O.S.T. certified training annually by 12/31/07 and 40 hours of P.O.S.T. certified training annually by 12/31/08 . Ratio of volunteer hours to employee hours . % of media contacts responding they received fair and accurate information . 100% of available civic and department awards given to employees . % of jail operation costs offset by contracts and booking fees . % of crime prevention program (including Crime Free Multi-Housing) participants with an increased feeling of safety cD 1999 Weidner Consulting, Inc. 6 Line of Business Four- Purpose Statement LOB Four - Key Results . Resident Opinion Survey score on customer satisfaction increases to 95% . 100% of Part I reports processed by Police Support Services within 24 hours The purpose of the Resource Management line of business is to provide financial, analytical, and technological services to the police department so they can have the information and resources they need to make strategic and operational decisions and achieve program goals . % of revenue realized . % of programs within budget expenditure targets . % of programs in compliance with administrative and legal requirements . % of programs meeting performance goals . # of hours spent researching new funding sources . % of new funding sources per existing funding sources rg 1999 Weidner Consulting, Inc. 7 z c( -' c.. mil) mS! we Z .- _ II) m:l :::IaI aI'O !:211) C)~ w.E: 1--' ~ I- m I- Z W :;; W CI < Z < :;; w o a:: :::I o rn w a:: c Q) E Q) m '" c: '" ~ ~ .~ ~ U) 5~ ~ U) '" 0 Q)c3:C5 a::<Q)C: clS ~.~ "5 -J::c::ID .~ ~ I- o '" >- c: 0)= ~ (tJcnm:.= ,S; Q) ::J 0 LLa::Oa. rn w o :> a:: w rn w > ~ I- !!! :!!: :;; o < U) "C c: '" U) ~ e Q.) c: C) en.~ ~ ".2_ ~ ~ :~ c: ~ (I) _ c: ~ c: U) m(Dm gU)~eo~ a~Qj U5_'=(/)mt:::::;~:.o=;Q)(f) :.o=;UQ.) ~ C:Eot:...offiO:::~ mm_ (ij c (ij 0 I- 8:: enID 0 > >.'::; .g c:: 5 5, Q) 5 E..E ::J Q) :!::: t:... "\:: Q)- 'm .5 '00 0 .!:: en .~ ~ d: 5 ~ = ~ ~.g. f/) "S VJ Q) .2 Q) c: ffi Q) E _ ~ ..... .Q Q) ~ () ~ ~ J5 g ~:'2 E E ~ >.= a. 0 I- Q) .... 0 ::J 0 0 > ";:: 0 Q) ""!::: 2 E 0 a..c:::a..I.L.a..Q..LL..WUO..,JUI-Wa.. rn z o i= < CI i= rn w > z U) c: o :a1~C/) .Q'.1.Q Q) --0 m ~.~ E: ~enQ) -0 ro-Q) ,S; .~~ E 0 Q) .- ~ > C3U)~ rn z o i= ~ w c.. o c: o .w U) fI! a. a. '" en -U) m e c: c: - 0 '" &:;::;~ ~Q) ~ ffi bm>E 'i:: Cow 'i:: ",0_0 E o.~ Q) E:EoQ) O~~.b o I-en en U) o C) 13 c: '" ';:: I- .~ "'C I- U) c: mOl 15oCJ)c:~ .... 0 c: 0 I- "fi 15(1)0:0::;0 ..... a.. 0 Q.::J LL. ~t::~.2: mC5:!2 .!!1 o.c: Q):S: ~.!!! o 8::::Jcn-c::LL Q) ::J E Q).~ f/) ~ gC/)Eg~'(j):O o.!:ooa."i:;O a.<{)c..en{)~ PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Community Patrol Program Purpose Statement The purpose of the Community Patrol Program is to provide Assessment, professional policing and pubic safety services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely and fair response and feel safe in a low crime environment in all areas of the City. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services . % of survey respondents who believe the police were generally fair in dealing with them % feeling of safety in transit locations % feeling of safety in public parks % feeling of safety in commercial areas % of priority 3 calls responded to within 60 minutes % of priority 4 calls responded to within 60 minutes % of priority 5 calls responded to within 60 minutes . . . . . . . . # of priority 3 calls responded to # of priority 4 calls responded to # of priority 5 calls responded to . . . # of priority 3 calls expected to be received # of priority 4 calls expected to be received # of priority 5 calls expected to be received . . . Cost per uniformed patrol officer per 10 hour shift . Call Responses Uniform patrols . <<) 1999 Weidner Consulting, Inc. 8 . Incident resolutions . Incident mediations . Traffic citations . Arrest reports . Use of Force reports . Field Interviews . Driving Under the Influence reports . Bail enhancement reports . 849b (release of prisoner) reports . Under the Influence of Drugs reports . Own Recognizance release reports . Probable Cause reports . Sick & Injured Prisoner reports . Prisoner property reports . Miscellaneous Incident reports . Crime Reports . Juvenile Contact Reports . Field Identification admonitions . Domestic Violence reports . Film processing requests . Additional Victim/Witness reports . Runaway Juvenile reports . Consent to Search reports . Domestic Violence reports . Photo Line-up admonitions . Handwriting specimen reports . Lab requests . False alarm activation reports . Trainee evaluations . Statistical reports . Taser reports . Missing Property reports . Administrative investigations . Tactical special operations reports . After-Action reports . Overtime slips . O.T.S. (Office of Traffic Safety) Reports . Personnel rosters . K -9 bite reports . LO.D. (Injury on Duty) reports . Training reports . Green memos . Chemical Agent reports . Daily Observation (trainee) Reports {g 1999 Weidner Consulting, Inc. 9 . Supervisors Daily Observation Report summaries . Employee performance evaluations . Weekly activity reports . Tactical reports . Training presentations . Impound reports . Press releases . Suspected Child/Elder abuse reports . Psychiatric Evaluation Response Team evaluations and referrals . Missing Person reports . Dog bite reports . Dead Body reports . Cost Recovery reports . Evidence processing requests . Notice of Driver suspension . Tough On Crime presentations . Security Checks Responsible Persons Captain Don Hunter Lieutenant Mike Becker Lieutenant Buddy Magar Lieutenant Dan Linney Lieutenant Gary Ficacci Lieutenant Lon Turner Lieutenant Scott Arsenault Budget liJ 1999 Weidner Consulting, Inc. 10 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Traffic Operations Program Purpose Statement The purpose of the Traffic Operations program is to provide roadway safety, education, prevention, enforcement and investigation services to the residents and visitors so they can travel safely and efficiently within the City of Chula Vista. Family of Measures: Result Measure(s) Safe and efficient travel, as measured by: . % of traffic collisions resulting in death . % of collisions resulting in injury . % reduction in # of complaints related to speeding . % reduction in the complaints related to running red lights Family of Measures: Output Measure(s) . # of collision investigations - by type . # of traffic citations - by type Family of Measures: Demand Measure(s) . # of traffic trips per day expected to occur . # of traffic collisions per year expected to occur . # of traffic-related complaints expected to be received Family of Measures: Efficiency Measure(s) . Cost per collision investigation Services . Traffic safety . Amphitheatre details . Supplemental reports . Traffic safety presentations . School education presentations . S.M.A.R.T. unit deployments . Uniform patrols (g 1999 Weidner Consulting, Inc. 11 . Written reports . Traffic investigations . Traffic safety complaint assessments . Court appearances . Pedestrian stops . D.U.I. check points . Traffic plans . Traffic stops . Outside agency assists . Community outreach presentations . Field Interviews . Arrests . Extra patrols . Written warnings . Traffic citations . Impound reports . White card impounds . Special event reports . STO.P. reports . Traffic statistic reports . Abandoned Vehicle Abatement forms . Department of Motor Vehicles - re-examination requests . Notice of driver license suspensions Responsible Persons Captain Don Hunter Lieutenant Richard Coulson Budget rg 1999 Weidner Consulting, Inc. 12 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Special Events Program Purpose Statement The purpose of the Special Events program is to provide event security and traffic control services to event organizers, attendees, and the community so they can safely arrive and depart in an efficient manner and enjoy a safe environment within the venue with minimal impact on the surrounding community. Family of Measures: Result Measure(s) . # of part I crimes reported per 1,000 estimated attendees . # of part II crimes reported per 1,000 estimated attendees . Egress will be complete within 120 minutes for 95% of major events Family of Measures: Output Measure(s) . # of planned/coordinated events Family of Measures: Demand Measure(s) . # of events expected to be planned/coordinated Family of Measures: Efficiency Measure(s) . Cost per event, (staff, equipment, etc.) Services . Traffic plan preparations Staffing preparations Event coordinations Traffic control Event security . . . . Responsible Persons Captain Don Hunter Lieutenant Richard Coulson Budget rg 1999 Weidner Consulting, Inc. 13 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Street Crime & Gang Suppression Program Purpose Statement The purpose of the Street Crime & Gang Suppression Program is to provide targeted proactive enforcement and apprehension services to patrol, investigations and the community so the community can be safe from criminal gang and street crimes Family of Measures: Result Measure(s) . % of respondents who feel safe from criminal gangs and street crimes walking alone in their neighborhood. o During the day o After dark . % of residents who report they have been victims of gang crimes . % of residents who report they have been victims of street crimes, (robbery, assault, etc.), but did not report the incident) . % of criminal cases involving Street Crime & Gang Suppression ending in apprehensions o Street Crime & Gang Suppression proactive cases o Other open cases Family of Measures: Output Measure(s) . # of gang suppression services # of patrol support services # of investigations support services # of apprehensions # of officer contacts with gang members (Department of Justice standards and "G" code in CAD.) . . . . rg 1999 Weidner Consulting, Inc. 14 Family of Measures: Demand Measure(s) . # of gang members and affiliates expected to be contacted by CVPD (baseline to be established in 2006) # of requests for apprehensions expected to be received # of active requests expected to be received . . Family of Measures: Efficiency Measure(s) . Cost per Street Crime & Gang Suppression officer patrol Services . Police reports (all) . Street Crime & Gang Suppression Unit special operations . Transient sweeps . Parole searches . Extra patrols . Court appearances . Gang Field Interview reviews . Undercover surveillances . Outside agency assists (all) . Citizen contacts . Drug court reports . Bike patrols . Traffic stops . Community outreach efforts . Intelligence gathering . Probation searches . Uniform patrols (all) . Field Interviews . Drug Court arrests . Bar compliance checks . Pedestrian stops (all) . Arrests (a II) Responsible Persons Captain Don Hunter Lieutenant Richard Coulson Budget <() 1999 Weidner Consulting, Inc. 15 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Police Dispatch Program Purpose Statement The purpose of the Police Dispatch program is to provide 911 and non-emergency response assessment, officer dispatch, information and referral services to the community, police officers, employees, and partners of the City of Chula Vista so they can receive accurate information to assess and pre-plan their response with adequate resources and tools to address the situation in a timely fashion. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . % of 911 calls answered in _ (amount of time) % of non-emergency calls answered in _ (amount of time) 90% of surveyed community respondents expressed satisfaction % of calls in which critical questions are asked by Dispatch prior to call being dispatched (measure and questions to be defined by 12/31/06) 90% satisfaction rate reported by officers . . . . . # of 911 calls answered # of non-emergency calls answered # of calls dispatched # of teletype entries . . . . # of 911 and non-emergency calls expected to be received # of teletype requests and entries expected # of calls for service expected to be generated # of calls expected to be dispatched . . . . Cost of dispatch services per emergency call ti:) 1999 Weidner Consulting, Inc. 16 Services Responsible Persons . California Law Enforcement Telecommunications System (C.L.E.T.S.) inquiries & responses Automated Regional Justice Information System (A.RJ.I.S.) inquiries & responses Local warrant inquiries & responses Computer Aided Dispatch (CAD.) entries CAD. reports Frame relay Network Information System (F.R.N.I.S.) reports Staffi ng reports Radio dispatches Organizational representations Training presentations Call transfers Call resolutions 911 call answers Business call answers Program administration (call logger, Offender Trak, CAD., VESTA 911 Phone System, G.I.S. Mapping) Call recordings . . . . . . . . . . . . . . . Captain Don Hunter Lieutenant Tom Leonard Budget (9 1999 Weidner Consulting, Inc. 17 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Air Support Program Purpose Statement The purpose of the Air Support Unit program is to provide air patrol, surveillance, and logistical support services to Community Patrol, other CVPD units, City departments, and regional law enforcement agencies so they can safely and quickly respond to calls for police services and more effectively plan and coordinate the delivery of other city services. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services . % of pursuits managed by Air Support instead of car patrols % of priority 1 and 2 response times within Growth Management Oversight Commission G.M.O.C.) thresholds after the implementation of air support % increase of successful apprehensions (Priority 1 & 2) due to Air Support % reduction of liability claims related to pursuits . . . . # of calls for service involving Air Support # of calls for Air Support services (non-public safety) . . # of calls for service using Air Support expected # of calls for air support services expected . . Cost per hour of equipment and personnel . Air patrols Area searches Suspect apprehension assists Patrol assists . . . <<:J 1999 Weidner Consultin9, Inc. 18 . Aerial surveillances . Allied agency assists . Pursuit coordinations Responsible Persons Captain Don Hunter Lieutenant Tom Leonard Budget !;, 1999 Weidner Consulting, Inc. 19 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Community Patrol Training Program Purpose Statement The purpose of the Community Patrol Training (C.P.T.) program is to provide training, mentoring and assessment services to new employees and the organization so they can develop the knowledge and skills necessary to independently do their job and successfully complete probation. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) . % of all new employees who successfully complete training program with remediation (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer % of all new employees who successfully complete training program without remediation (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer % of employees who pass probation successfully (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer . . . # of training programs developed (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer cc) 1999 Weidner Consulting, Inc. 20 Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . # of new employees trained (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer . # of qualified trainers (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer . # of new employees expected to be trained (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer # of new employees expected to pass probation (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer # of expected qualified trainers (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer . . . Cost to train new employees (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer Cost to develop training program (by type) o Community Service Officer o Police Services Officer o Dispatcher o Peace Officer . rg 1999 Weidner Consulting, Inc. 21 Services . Daily Observation Reports Training program developments Training manual revisions Training facilitations Training presentations . . . . Responsible Persons Captain Don Hunter Lieutenant Mike Becker Budget rg 1999 Weidner Consulting, Inc. 22 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Police Service Dogs Program Purpose Statement The purpose of the Police Service Dogs program is to provide deterrence, searches and detection, apprehension and public educational services to other department programs, community partners, and other law enforcement agencies so they can increase protection of officers and the public, locate suspects, evidence and contraband, improve the department's image, and maximize existing resources Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . % of building searches conducted by Police Service Dogs instead of officers % of suspects or evidence located and apprehended by Police Service Dog teams % of calls for service involving requests for Police Service Dogs . . . # of public appearances by Police Service Dog teams # of Police Service Dog patrols not part of minimum staffing requirements # of Police Service Dog apprehensions # of Police Service Dog detections # of Police Service Dog building and field searches # of Priority 1 Police Service Dog responses . . . . . . # of Priority 1 or 2 Police Service Dog responses expected to be requested # of Police Service Dog building and field searches expected to be requested . . Cost per Police Service Dog (dog only) Cost per Police Service Dog Patrol (10 hr) . IIJ 1999 Weidner Consulting, Inc. 23 Services . Building searches Community presentations Crowd dispersals Area searches Suspect apprehensions Detections Priority 1 Police Service Dog responses . . . . . . Responsible Persons Captain Don Hunter Lieutenant Lon Turner Budget (Q 1999 Weidner Consulting, Inc. 24 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Special Weapons and Tactics Program Purpose Statement The purpose of the Special Weapons and Tactics (S.WAT.) program is to provide high-risk tactical response and training services to the community, department and other agencies so they can receive a specialized response to high-risk incidents and further develop the tactical skills of line personnel. Family of Measures: . Result Measure(s) . . . . Family of Measures: . Output Measure(s) . Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services 100% of compliance with Peace Officer Standards and Training (P.O.S.T.) recommendations for training % of sworn personnel trained annually by SWAT. By December 2006, (10) SWAT. team members will be available 100% of the time % of incidents where S.WAT. is on the scene within 60 minutes % of missions successfully achieved # of missions annually (25-30) # of training sessions provided to sworn personnel annually (2-4) . # of missions expected to be requested, (25-30) # of training sessions for sworn personnel expected to be requested (2-4) . . Average cost per mission . Dignitary protections High risk entries Critical incident resolutions Evidence/contraband escorts . . . rg 1999 Weidner Consulting, Inc. 25 . Training presentations . Tactical responses Responsible Persons Captain Don Hunter Lieutenant Gary Ficacci Budget cO 1999 Weidner Consulting, Inc. 26 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Crisis Resolution Program Purpose Statement The Purpose of the Crisis Resolution Program is to provide crisis assessment, situational intelligence and negotiation services to the community so they can receive a timely, professional response and a safe resolution to crisis situations. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) . 95% of crisis situations will be resolved without injury after arrival of the Crisis Negotiations Team, (C.N.T.) 100% of all newly hired negotiators (hired in 2006 and going forward) will complete advanced negotiator training within 24 months A minimum of 2 crisis negotiators will be on scene within 60 minutes of a callout 95% of the time. . . . # of crisis negotiation callouts o Suicidal person o Hostage incident o Terrorist incident o Domestic Violence incident o Warrant service o Other # of successful surrenders # of training venues facilitated for emergency responders (personnel) o Patrol personnel o Other law enforcement agencies o Team training o Rescue & medical personnel . . . # of negotiation requests expected # of negotiation training requests expected (by type) . ((;1 1999 Weidner Consulting, Inc. 27 Family of Measures: Efficiency Measure(s) . Cost of personnel services associated with response to crisis situations Services . Critical incident resolutions . Suicide interventions . Crisis Negotiations . Training presentations Responsible Persons Captain Don Hunter Lieutenant Roxana Kennedy Budget c() 1999 Weidner Consulting, Inc. 28 PROGRAM Line of Business Purpose Statement The purpose of the Operations line of business is to provide initial response, professional assessment, and emergency resolution services to the community, visitors, and partners of the City of Chula Vista so they can receive a prompt, timely, and fair response and feel safe in a low crime environment. Program Name Mobile Field Force Program Purpose Statement The purpose of the Mobile Field Force (M.F.F.) program is to provide level of readiness, tactical assessment and response services to the community and other law enforcement agencies so they can be prepared to respond to civil unrest or disaster situations in a prompt and timely manner with a fully equipped and specially trained team. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . By 12/31/07, 100% of all team members will be crossed trained in all aspects of Mobile Field Force tactical operations (gas, pepper ball, bean bag, cell extraction, vehicle & rescue operations, advanced first aid, and close order drill) By 12/31/07 CVPD will acquire a P.O.ST accredited Mobile Field Force operations training program 95% of the time a minimum of 12 Mobile Field Force members will be on scene within 60 minutes of a call out within the city of Chula Vista . . . # of Mobile Field Force call-outs in Chula Vista # of mutual aid call-outs (outside agencies) # of team members cross trained on Mobile Field Force . . . # of expected Mobile Field Force call outs # of expected mutual aid call outs Expected # of hours required to cross train each team member . . . Cost of monthly team training " 1999 Weidner Consulting, Inc. 29 Services . Crowd controls Crowd dispersals Mutual Aid assists Disaster responses Emergency responder training services Jail extractions . . . . . Responsible Persons Captain Don Hunter Lieutenant Roxana Kennedy Budget (g 1999 Weidner Consulting, Inc. 30 z <( ...J D.. I/)(/) 1/): We Z .- -(/) I/) ::I :;:)a:I a:I'O ~(/) ClCI) w.: I-...J ~ l- I/) I- Z W ::E W C) <I: z <I: ::E W U It: => o V! W It: 1" '" E '" '" ro c ro :2 ~ .~ ~~ >- om C) ~ c:: :::.. 0 ii:<I:&ig .., ..,'~ '8 -..co::: Q) .~ e I- gm~Q) ro oom.2 .S: Q)::30 LLa:OD.. V! W u :> It: W V! W > ~ l- V! Z ii c <I: '" 1:J C ::> '" 0 "E 0, CD ro.><c "C u .- c: ro .S;: roenro U5od~ mcm c '" c ,Q E ,Q "'-'" UJ .- en Q) 2 Q) -0- 0", 0 ~c:::~ '" V! c Z 0 ~ '" 0 ro c '" ~ .Q>.Q Q) - - 0 (/) m.- C) '" ~ 2: > '" '" i= c o.V! V! =0", W ro- > c:co:= '-'0 c: ;!; E '" '" .- c.. > C3CJ)~ V! Z o ~ W D.. o c o 'in '" ~ a. a. ::> en -'" '" e c: ffi 1O.Q UJ C) CL.mca; ~Q;:Q)E .- a. > 5 0 ~ 8 E .2.- Q) E>I=o", o~8..b ul-enen '" '" c o '" 0 .~ (/J a :E 5enIDw c::;:; c:~cn ., O:gal!:! OO~ t::: ~.o::;Q)CI) .... ~ roE 0 .~ c: c: c::: Q) ~ ~ J!:! o.....Q.moQ)>..2.gc:::s :;:; 0 Q.(/) 0 ~:!: ~ Q.'t::JoQ)L...r:::w':B:Eo o - en 'in g D.. ::> en 'n; > :>. > Q).2~C:Q)Q)Em""').s:::..QQ) ~ :a ~ ~ :2 E E C) >. _ a.~ o ::3 0 0 > .~ 0 Q) :!: 2 E 0 LLD..D..LLWUU-,UI-WD.. '" ,!.1 '" t) .S;: m c I- .~ "'0 I- '" c ",ro aOe/) ~ .c. .bocg,- o (Q Q) 0 ._ 0 .... c.. 0 c..'S u.. cc ._ ('[I -"'C a.t'>'~Q)o- .~ 0 :g Q) ~ ~.~ o2::Jcn-c:::1.L Q) ::J E Q).~ U) ~ genE g ~ "(7) :c o .~ 0 0 Q.'~ 0 D..<l:UD..enU:2 PROGRAM Line of Business Purpose Statement The purpose of the Investigations line of business is to provide prevention, intervention, and apprehension services to citizens, community, and law enforcement partners so they can receive prompt and professional resolution to criminal cases and fulfill specific requests and other public safety needs to ensure a safe community Program Name Criminal Investigations Program Purpose Statement The purpose of the Criminal Investigations program is to provide investigations, education, compliance reviews, audits, and victim/witness support services to the community, visitors, and partners of the city of Chula Vista so they can experience the prompt apprehension of criminals and the satisfactory resolution of the cases Family of Measures: Result Measure(s) . % of cases involving minimal solvability factors where initial follow up occurred within 72 hours of receiving the case in 2007 % of cases involving minimal solvability factors where initial follow up occurred within 48 hours in 2008 % of all cases assigned to Criminal Investigations Division (C.I.D.) resulting in arrest or referred to the District Attorney's office % clearance rate for Part 1 violent crimes _% clearance rate for Part 1 property crimes % clearance rate for Part 2 crimes . . . . . cD 1999 Weidner Consulting, inc. 31 Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services . # of reports reviewed # of cases investigated # of arrests made . . . # of cases expected to be referred to Criminal Investigations Division . Cost per case investigated . Crime investigations Voice Stress Analysis reports Domestic Violence consultations District Attorney meetings Court testimonies Sensitive Intelligence reports Crime prevention training sessions Expert testimony sessions Victim/witness counseling and support sessions Search warrant executions Sexual predator registrant tracking Sexual predator registrant sweeps 911 tape recordings Public education sessions Compliance reviews Grant compliance reports, (School Resource Officer, Alcoholic Beverage Control, Homeland Security, Domestic Violence) Parolee at Large sweeps Arrests Probation searches Arrest warrant executions Arrest packages Case reviews Reports (all) Surveillances Outside agency assists Public inquiries Liaisons Collateral duties Supervisor case reviews . . . . . . . . . . . . . . . . . . . . . . . . . . . . <9 1999 Weidner Consulting, Inc. 32 . Media responses . Training sessions Responsible Persons Captain Leonard Miranda Lieutenant Tro Peltekian Budget c1J 1999 Weidner Consulting, Inc. 33 PROGRAM The purpose of the Investigations line of business is to provide prevention, intervention, and apprehension services to citizens, community, and law enforcement partners so they can receive prompt and professional resolution to criminal cases and fulfill specific requests and other public safety needs to ensure a safe community Line of Business Purpose Statement Program Name Special Operations The purpose of the Special Operations program is to provide narcotic and vice investigations, intelligence, proactive investigation, homeland security, and police regulated business inspection services to the community, city and department staff and other law enforcement partners so they can obtain timely and appropriate responses to narcotics and vice complaints and license applications, impact crime, and gain access to professional operations assistance. Program Purpose Statement Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . 100% of all police regulated licenses will be processed within two weeks 100% of all narcotic & vice complaints will be addressed within two working days % of narcotic and vice complaints will be resolved within 30 days . . . 40 licenses processed per month # of narcotic/vice complaints resolved per month # of employees who get Weapons of Mass Destruction/terrorism training by 2007 . . . # of license requests per month expected to be requested # of complaints expected to be received per month # of task forces participating in . . . Cost per license to process <9 1999 Weidner Consulting, Inc. 34 Services Responsible Persons . Municipal code reviews Business licenses Regulated business inspections Follow up compliance reviews (sex, ordinances, Alcoholic Beverage Control) Undercover operations Task force operations Narcotics complaint investigations Security liaisons Mayor/City Council meeting security details Facility threat assessments Labor relations, mediations and enforcements Executive intelligence reports Asset seizures and reports Intelligence reports Search warrant executions Pawn slip reports Parking violation data entries . . . . . . . . . . . . . . . . Captain Leonard Miranda Lieutenant Tro Peltekian Budget IQ 1999 Weidner Consulting, Inc. 35 PROGRAM Line of Business Purpose Statement The purpose of the Investigations line of business is to provide prevention, intervention, and apprehension services to citizens, community, and law enforcement partners so they can receive prompt and professional resolution to criminal cases and fulfill specific requests and other public safety needs to ensure a safe community Program Name Juvenile Services Program Purpose Statement The purpose of the Juvenile Services program is to provide intervention, investigation, education, and enforcement services to school staff, students and parents within the community so they can experience a safe school environment Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services . % of survey respondents feel schools are safe Truancy rates at schools are less than _0/0 % of complaints/ calls for service from school staff . . . # of classes taught # of arrests/cites # of investigative follow-up's/investigations conducted # of school-related calls for service from school staff, parents and the community . . . . # of requests for crime prevention classes, (S.O.S., G.R.EAT., Stranger Danger) # of calls for service from school staff, students, parents, and the community expected to be received # of gang related crimes at schools expected to occur . . . Cost per School Resource Officer per 9 hour shift . Crime reports Miscellaneous incident reports Field Interviews . . rg 1999 Weidner Consulting, Inc. 36 . Educational safety presentations . Police Activities League events . Juvenile detention reports . Investigative follow-ups . Juvenile counseling sessions . Probation referrals . Safety patrol oversight sessions . Crisis intervention training courses . Bike patrols . School event security patrols Responsible Persons Captain Leonard Miranda Lieutenant Tro Peltekian Budget '" 1999 Weidner Consulting, Inc. 37 z :5 D- ent/) en:! We Z .- _t/) en:l :Jill 111'0 ~t/) C)CII W.: I-...J ~ I- en l- e: '" z E W '" :::E C) W '" C) " '" <C :; Z '" <C ~ (J) :::E 'in :J .2:- ,., W 0 C) (J) '" 0 0 '" ";= 0 II: II:<C'" " ::I ~ ~.~ ~ 0 u -..co::: Q) en .~ ~ t- W oca.2:- II: c: Q) == ~ co (/) m .- .5: Q):J (5 u.. 11:0 a.. en W o ~ W en W > ~ I- en ~ :::E C <C (J) "tJ " en 5 f/) "Eo,C) ~ (/) 5 ~ t5.5: "2: a :::; c: ca.!: c: Q) (/) - c:::::; c: .~~ SCJ~ .QCJ)~eol2 00 C/)~t-(/)151:::.--::::;Q)C/) '-om m-:="ffioC:Eo2:5ffia:::~ mID..... .... .... Q.a>u >.2:-'- .ga:::s 6cv6~.Eg.(/)Q)~'c~ '-Q)- "m .s 'en 0 .f: CJ) .2 (.) a.. :J CJ) ._ ~ ~~ ~ "5 ~ OJ .2 CDu ~ ffi <u E -;;;; ~ ..c .Q Q)u '0 "'0 ~ :c == ~:2 E E ~ >.- 0.= '- Q) '- 0 :J 0 0 > .~ 0 Q) ~ 2 E 0 a..c::a..u..a..a..u..WOO...JOI-Wa.. (J) en " z 0 :;::; (J) 0 '" " (J) i= .~.Q Q) <C - - U tn ro.- C) '" ~ 2: > '" '" i= " 0. en en - ~'" W a; > .S .~~ ~ E u '" .- ~ > O(/)~ en z o ~ W a.. o " o 'in (J) '" ~ 0. 0. :J en oC/) g> ~" '" 10.2 en " 0..151:0> >- Q; Q) E == Q.. > so~8 ~ ~.~ ~ o ~ a..::. ol-enen (J) u C) :g " '" "2 I- .~ "'0 I- (J) " C) '" '" (50 (/) c: (.) ..c .::;Oc:o.... ~ m Q) 00.:;::; ,? - a.. u ::::I..... ~t~.2: mo31 'o~ 8. 'c enQ) ~ m ~ a.:J - cr: Q) :J E Q).~ C/) ~ g(/)Eg~'w:.o O.!:::OOa.'~O a.. <C o a.. en 0:; PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Professional Standards Program Purpose Statement The purpose of the Professional Standards program is to provide employee misconduct investigation, termination, policy, records, and risk management services to our employees, our community and city partners so they can experience accurate and fair investigations, complete and timely reporting and receive guidance that maintains the trust and confidence in the CVPD while minimizing organizational liability Family of Measures: Result Measure(s) . 95% of all administrative investigations completed within 30 days % of investigations that are appealed to, but not over turned by the Civil Service Commission % of employees who believe they have been treated fairly % of complainants who believe they have been treated professionally % of employees who agree or strongly agree that the work environment here provides them with the authority to identify and solve problems . . . . ((:1 1999 Weidner Consulting, Inc. 38 Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services Responsible Persons . # of all administrative investigations conducted by Professional Standards staff # of complaints processed # of investigations completed within 30 days . . . # of administrative investigations expected to be conducted by Professional Standards staff # of complaints expected to be received . . Cost per administrative investigation . Administrative investigation screening, assessment and records Formalized training bulletins Administrative investigation reports Department policy updates Employee training audits Employee equipment audits Regulatory legal updates Personnel evaluations . . . . . . . Captain Gary Wedge Lieutenant Roxana Kennedy Budget " 1999 Weidner Consultin9, Inc. 39 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Recruitment & Backgrounds Program Purpose Statement The purpose of the Recruitment & Backgrounds program is to provide confidential background investigation and recruitment services to the police department so they can have a pool of qualified applicants who progress through training and probation to permanent employee status. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . 100% "fill-rate" % of sworn background investigations completed within _ days % of civilian background investigations completed within _ days . . . # of recruiting events attended # of recruiting presentations given # of background investigations completed - sworn applicants # of background investigations completed - civilian applicants . . . . # of background investigations for sworn applicants expected to be required # of background investigations for civilian applicants expected to be required # of position openings expected to occur . . . Cost per background investigation - sworn applicants Cost per background investigation - civilian applicants Cost per recruitment event . . rg 1999 Weidner Consulting, Inc. 40 Services . Recruiting event plans Qualified applicants Background investigation reports . . Responsible Persons Captain Gary Wedge Lieutenant Roxana Kennedy Budget <OJ 1999 Weidner Consulting, Inc. 41 PROGRAM The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Line of Business Purpose Statement Program Name Professional Training Program Purpose Statement The purpose of the Professional Training program is to provide the acquisition, facilitation, and maintenance of continuing professional training (CPT) services to CVPD, other City departments, and allied agencies so they can receive a higher level of professional training in a timely manner and meet or exceed current operational and legal mandates. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) . % of training requests submitted that are 100% complete within 14 days before the training event 95% of training requests processed within 10 days of receipt % of sworn, dispatchers, Reserve, and Police Services Officer (P.S.O.) personnel will annually receive: o 32 hours of P.O.ST certified training by 12/31/07 and o 40 hours of P.O.ST certified training by 12/31/08 100% of civilian personnel will annually receive: o 8 hours of professional training by 12/31/07 o 16 hours of professional training by 12/31/08 . . . . # of training requests processed # of CVPD courses P.O.S.T. certified # of training hours provided within CVPD by sworn officers . . l\) 1999 Weidner Consulting, Inc. 42 Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services Responsible Persons . # of training course requests (by unit) # of P.O.ST training requirements expected # of CVPD training courses expected to receive P.O.S.T. certification . . . Cost average per training request . Training presentations Training course facilitations Training reservations Training requirement compliance facilitations Travel reservations Training course P.O.S.T. certifications Employee training records Professional certifications . . . . . . . Captain Gary Wedge Lieutenant Roxana Kennedy Budget te) 1999 Weidner Consulting, Inc. 43 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Force Options Program Purpose Statement The purpose of the Force Options program is to provide to sworn and uniformed personnel the tools, methods, and confidence to use appropriate force options so that they can resolve dangerous and life threatening situations while safely protecting the public and themselves and upholding their law enforcement responsibilities. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) . Firearms Qualification Standards will improve as follows: o By 2006, 90% of Officers will qualify by hitting the target 100% of the time o By 2007,100 % of Officers will qualify by hitting the target 100% of the time By survey, 50% of trained personnel will indicate increased preparedness and confidence in themselves and their peers when the need arises to use any force option 100% of weapons carried in the field will meet department maintenance standards by the year 2007 . . . # of employees requiring force options training # of fielded weapons requiring regular maintenance or certification . . # of employees expected to require force options training and/or equipment # of weapons expected to require annual maintenance . (() 1999 Weidner Consulting, Inc. 44 Family of Measures: Efficiency Measure(s) . Force options equipment cost per employee Cost per firearm maintained . Services . Range access contracts Maintained weapons Firearm/weapon training certification courses Training presentations . . . Responsible Persons Captain Gary Wedge Lieutenant Roxana Kennedy Budget !<'J 1999 Weidner Consulting, Inc, 45 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Public Information Program Purpose Statement The purpose of the Public Information program is to provide public information, media relations and internal corporate communication services to members of the community, the media, the Police Department, and city staff so they can access fair and accurate information provided in a responsive manner in order to advance public awareness about the department throughout the community. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . % of media contacts responding that they believe they received fair and accurate information % of media stories about the department that are balanced, (Le., the department's position is portrayed accurately and fairly). % of survey respondents who report familiarity with department programs and services . . . # of media stories involving the department # of newsletters published # of contacts with the media . . . # of newsletters required or expected # of media stories expected # of expected contacts with the media . . . Cost per media story (PIO vs. sworn) rg 1999 Weidner Consulting, Inc. 46 Services . Newsletters . Annual reports . Brochures/pamphlets . Media briefings . Media policies . Television public service scripts . Video editing products . Radio public service scripts . Training videos . Public service videos . Media clippings . Closed circuit productions . Media recordings . Employee recognition awards . Media Contacts . Event production services . Education consultations . Still photos . Event plans . Media visitations . Media contact strategies . Department events . Media interviews . News conferences . Event documentation services . Media mediations . News releases . Department training sessions . Published articles . Training event briefings Responsible Persons Captain Gary Wedge Public Information Officer Bernard Gonzales Budget <I:J 1999 Weidner Consulting, Inc. 47 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner. Program Name Police Support Services Program Purpose Statement The purpose of the Police Support Services program is to provide records related and public inquiry assessment services to the community, department staff, and law enforcement partners so they can receive timely and accurate information in a courteous and professional manner. Family of Measures: Result Measure(s) By July 2008: . 100% of Part I reports will be available within 24 hours . 100% of Part II reports will be available within 72 hours . 100% of all requests from outside agencies for completed reports will be processed within 60 minutes . 100% of public requests for reports will be provided within 10 days . 100% Wait in lobby to file report to under 30 minutes Family of Measures: Output Measure(s) . # of crime reports processed # of agency request responses # of Livescan requests completed . . Family of Measures: Demand Measure(s) . 26,000 crime reports expected to be submitted for processing by 2007 20 other agency requests per day expected to be submitted by 2007 192 Livescan requests per week expected to be submitted by 2007 350 public requests for reports expected per week by 2007 . . . "' 1999 Weidner Consulting, Inc. 48 Family of Measures: Efficiency Measure(s) Services . Cost per Police report delivered . Phone inquiry responses Alarm ordinance responses Mail pick-ups Mail deliveries Laserfiche files Blood Alcohol certificates Officer subpoenas Civil subpoena responses Alarm decals Recovered & impounded vehicle notifications Complaint request evaluation letters No alarm permit letters (false alarm) Livescan billings Livescan reports Department of Justice (D.O.J.) reports Customer reports Billing reports National Crime Information Center (N.C.I.C.) validations Automated Regional Justice Information System (A.R.J.I.S.) committee representations Lobby Receptions Financial transactions Livescans Fingerprint cards Call For Service entries (lobby reports) Receive citizen complaints Maintenance of final filed reports Arrest packages In-house monthly crime reports Database inquiry & entry reports Vehicle Field Interviews, citations, crime reports and arrest reports Scanned & routed reports Mandated crime reports Other agency report requests False alarm billing reports Citizen report requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . <<:J 1999 Weidner Consulting. Inc. 49 Responsible Persons Captain Gary Wedge Police Support Services Manager Barbie Brookover Budget t() 1999 Weidner Consulting, Inc. 50 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Forensic Services Program Purpose Statement The purpose of the Forensic Services program is to provide physical evidence analysis and interpretations, suspect identification or exoneration and expert courtroom testimony services to Investigations, Patrol, and the District Attorney's office so they can make a timely, informed decision regarding what action(s) to take to bring resolution to criminal investigations. Family of Measures: Result Measure(s) By 2007: . _% of forensic reports for homicide will be delivered within _ days from date of request . _ % of forensic reports for crimes against persons (excluding 187) will be delivered within _ days from date of request . _ % of reports for property crimes will be delivered within _ days from date of request . % of forensics latent print requests completed within _ days Family of Measures: Output Measure(s) . # of crime scene investigation reports (2004=96;2003=103) # of physical evidence exam/analysis reports (2004=676;2003=867) # of latent print search and comparison reports (2004=1,483; 2003=1,916) # of forensic photo/videos (2004=699; 2003=262) . . . Family of Measures: Demand Measure(s) . # of crime scene investigation reports expected to be required <<) 1999 Weidner Consulting, Inc. 51 Family of Measures: Efficiency Measure(s) Services Responsible Persons . # of physical evidence exam/analysis reports expected to be required . # of latent print search and comparison reports expected to be required . # of forensic photos/videos expected to be required . Cost per crime scene investigation . Crime Scene Investigation (C.S.!.) reports Physical evidence interpretations District Attorney's office trial consultations Physical evidence exam/analysis reports Forensic services work request responses Courtroom evidence displays Latent print processing reports Crime scene reconstructions Courtroom testimonies Latent print search and comparison reports Digital enhancement and copies Forensic and evidence control training sessions Evidence photographs Vehicle and suspect processing reports Crime lab (public relations) tours Crime scene mappings Firearms exam reports . . . . . . . . . . . . . . . . Captain Gary Wedge Crime Laboratory Manager Bill Johnson Budget <9 1999 Weidner Consulting, Inc. 52 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Evidence Control Program Purpose Statement The purpose of the Evidence Control program is to provide property and evidence management services to CVPD, other law enforcement agencies, the District Attorney's Office, other legal entities and the public so they are assured that evidence and personal property are maintained according to current legal standards of integrity, preservation, timely processing, and chain of custody. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) . % of evidence items processed (for Part 1 crimes) in a timely manner, according to American Society of Crime Laboratory Directors (A.S.C.L.D.) standards % of personal property items processed within _ hours of receipt of the request % of evidence items managed with absolute integrity without any compromise of the evidence whatsoever according to current legal standards . . . Warehouse Receiving o Number of items processed: . As evidence . As property (found property/safekeeping items) o Number of items received and processed back into warehouse from: . Investigations . Sheriff's Office (S.D.S.O.) lab . CVPD lab o Number of items returned to owners (Q 1999 Weidner Consulting, Inc. 53 Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services Responsible Persons . Warehouse receiving o Number of items expected to be received as: . Evidence . Property (safekeeping or found property) . Cost per warehouse processing request . Evidence storages Evidence retrievals Evidence controls Evidence submittals Evidence transfers Evidence disposals Investigative evidence viewings (prosecution/defense) Evidence records Evidence reports . . . . . . . . Captain Gary Wedge Crime Laboratory Manager Bill Johnson Budget <Q 1999 Weidner Consulting, Inc. 54 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Crime Prevention Program Purpose Statement The purpose of the Crime Prevention Program is to provide education, assessment and consultation services to residents, businesses, city planning, visitors, community patrol and partners of the City so they can reduce calls for service, increase the customer's feeling of safety and incorporate safety recommendations into the planning process Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) . % reduction of reported crimes among Crime Free Multi-Housing program participants when measured after 12 months % reduction in calls for service among Crime Free Multi-Housing program participants when measured after 12 months % of Crime Free Multi-Housing program participants with increased feeling of safety % of apartment communities participating in Crime Free Multi-Housing . . . . # of educational programs presented # of Crime Prevention Through Environmental Design (C.PTE.D.) assessments provided # of apartment communities enrolled in Crime-Free Multi-Housing # of crime prevention programs provided by unit staff . . . . # of requests for educational programs expected to be received <D 1999 Weidner Consulting, Inc. 55 . # of requests for Crime Prevention Through Environmental Design (C.P.T.ED.) assessments expected to be received · # of requests for participation in the Crime- Free Multi-Housing program expected to be received . # of crime prevention program requests expected to be received Family of Measures: Efficiency Measure(s) . Cost per Crime Prevention Through Environmental Design (C.PTE.D.) assessment provided Services . Crime Free Multi-Housing presentations Crime Free Multi-Housing certifications Crime prevention presentations Plan reviews Property inspections Crime Prevention Through Environmental Design (C.P.T.E.D.) reviews . . . . . Responsible Persons Captain Gary Wedge Sergeant Joe Cline Budget rg 1999 Weidner Consulting, Inc. 56 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Community Relations Program Purpose Statement The purpose of the Community Relations program is to provide outreach, education, complaint resolution, and community collaboration services to the department, the community, visitors, and partners of the City of Chula Vista so they know the department is represented to the community and the community can partner with and actively support the department. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services . % of survey respondents reporting program familiarity % of inquires responded to within 24 hours % increase in satisfaction with department . . . # of inquiries and complaints resolved by unit staff # of special events attended by unit staff # of community outreach meetings held by unit staff . . . # of individual inquiries and complaints received # of special events requests for a unit representative # of community outreach requests for a unit representative . . . Cost per community contact Cost per outreach service provided . . Citizen inquiry responses Complaint resolutions . ~ 1999 Weidner Consulting, Inc. 57 . Organizational representations . Community presentations . Civilian program facilitations . Media responses Responsible Persons Captain Gary Wedge Sergeant Joe Cline Budget r(j 1999 Weidner Consulting, Inc. 58 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Legal Services Program Purpose Statement The purpose of the Legal Services program is to provide municipal code prosecution and legal and risk management information, representation, recommendations and advice services to department command staff, department personnel and other city agencies so that they can protect public resources, effectively enforce city ordinances and perform their responsibilities within the law. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services Responsible Persons . 90% of requests for legal information will be processed within 7 days 90% conviction rate for violations of the Municipal Code . . # of requests for legal information # of Municipal Code arrests prosecuted . . # of requests for legal information expected to be received # of Municipal Code prosecutions expected . . Cost per Municipal Code prosecution . Legal Information and Representations Legal research findings Municipal Code prosecutions . . Captain Gary Wedge Budget I(j 1999 Weidner Consulting, Inc. 59 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name City Jail Program Purpose Statement The purpose of the City Jail program is to provide pre- arraignment holding and processing services to patrol, investigations, and other federal, state and local agencies so they can receive the efficient, secure, and cost-effective detention of prisoners and provide greater safety to the community through consistently available jail space and reduced transportation time by uniformed officers. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . % of operation costs offset by contracts and booking fees % of external audits passed % of Jail space available % reduction in transport time . . . . # of hours spent by patrol officers transporting prisoners to County detention facilities # of records processed # of hours spent by investigations traveling to other County detention facilities . . . # of prisoners expected to be processed # of records expected to be completed # of hours expected to be saved by patrol officers in transportation, (estimate=70%) . . . Cost per prisoner processed (Q 1999 Weidner Consulting, Inc. 60 Services . Prisoner status & injury reports Prisoner bookings Jail inspections Prisoner detention records Jail compliance audits Fee collections Housing contract services . . . . . . Responsible Persons Captain Gary Wedge Lieutenant Daniel Hardman Budget <Q 1999 Weidner Consulting, Inc. 61 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Truth Verification Program Purpose Statement The purpose of the Truth Verification Technology (TVT) program is to provide truth verification services to the Police Department and other public safety agencies so they can expedite and assist with hiring focus and direct investigations. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services . 100% of Voice Stress Analysis administrative/pre-employment or criminal exams completed within 48 hrs of request 100% of exams completed on all "qualified" investigations . . # of pre-employment exams conducted # of exams completed for qualified investigations # of hours spent on VSA exams by type . . . # of pre-employment exams expected to be requested from police, fire and other public safety agencies # of criminal exams expected to be requested from public safety . . Cost per examination for pre-employment and criminal investigations, inclusive of equipment, training and personnel . Pre-employment truth verification examinations Criminal investigation truth verification examinations . 'C) 1999 Weidner Consulting, Inc. 62 . Truth verification examination reports . Training presentations Responsible Persons Captain Gary Wedge Lieutenant Roxana Kennedy Budget rg 1999 Weidner Consulting, Inc. 63 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Employee Recognition Program Purpose Statement The purpose of the Employee Recognition program is to provide awards organizing, oversight, selection and venue services so department employees, members of the community, and agency associates can receive individual and public recognition for outstanding achievements. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services . By 12/31/05 a Police Foundation will be established 100% of available civic and department awards will be given to employees . . # of awards given # of employees recognized # of community members recognized . . . # of awards expected to be given . Cost per award given . Employee nominations Citizen nominations Employee recognitions Citizen recognitions Award notifications Award presentations Ceremony preparations and facilitations Ceremony presentations Service award recognitions . . . . . . . . rg 1999 Weidner Consulting, Inc. 64 Responsible Persons Captain Gary Wedge Public Information Officer Bernard Gonzales Budget (Q 1999 Weidner Consulting, Inc. 65 PROGRAM Line of Business Purpose Statement The purpose of the Administrative Services line of business is to provide professional and technical management involving community outreach, administrative, personnel, and police support services to the community, city partners, the police department, and allied agencies so they can make well-informed decisions, operate more efficiently and effectively, and have their needs met in a prompt and courteous manner Program Name Police Volunteers Program Purpose Statement The purpose of the Police Volunteer program is to provide staff augmentation services to all divisions within the Police Department so they can re-deploy department resources to higher priority tasks Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services . Ratio of volunteer hours to total employee hours Ratio of cost of volunteer time to cost of civilian employee time Ratio of cost of volunteer time to cost of sworn officer time . . . # of volunteer hours completed # of events staffed by volunteers # of department units using volunteers . . . # of volunteer hours expected to be requested # of events where volunteer assistance expected to be requested . . Cost per volunteer hour . Community representations Event staffing Department unit assists . . c() 1999 Weidner Consulting, Inc. 66 Responsible Persons Captain Gary Wedge Lieutenant Roxana Kennedy Lieutenant Lon Turner Sergeant Joe Cline Budget <9 1999 Weidner Consulting, Inc. 67 z <C ...I a.. I/) In 1/): We Z .- _In I/)~ ::;)aI aI'O () In - GI C)e W.- 1-...1 ~ l- I/) l- E '" z E w CIJ ::E 0> W '" " CI '" <C ::;: z '" <C o .~ ::E ~ I/) >- ::> >- W 0- 0> '" 0 0 m c: ~ 0 II:: a::<I:", " ::;) 0/j0/j~ .s:::: 0 0 -J::a:::Q) I/) .Q;! e t- W omb II:: c: 4>= ~ m rJ) m .- .!: Q,) ~ (5 u..a::oa.. I/) w o ~ W I/) W ;:: ~ I- ~ ~ ::E c <C I/) "0 " ::> I/) 0 "E C> C) "'""''' -g ~:~ "'CJ'" U)olj;: m'Em " ",,, .2 E.2 1/)-1/) (/J .- rJ) ~2~ e ~ e 0.. a:: 0.. I/) '" " 01/)0 C:'~U)_ g :g .Q(f)a>e512 5g>~ rJ) 10 t: .f:2 - :;::; Q) (J) .- (,) Q) C:Eoi::5ffia:::~ 10(1)2 g 0 3:~ 0 a> ~'2: .g c:: ~ a. 'E :J U Q) '- c: Cl) .~ m (5 o - (/) 'iij go..::> (/) ffi> >-> Q) .2 ~ c: Q) Q) E m -, J:: .Q ~ e:c=~:'Q E E C)~'5 0.= o :J 0 0 > .~ 0 Q) ~. '- E 0 u.. 0.. 0.. u..WOO....J Ol-wo.. I/) en " z 0 '" I/) 0 '" " I/) ~ .2>.Q Q) --0 f/J CO'- CI '" ~ 2: > '" '" i= " c. (/) en =0", w "'- > cm:": '-'0 c ~ E '" CIJ .- a. > OCf.)~ I/) z o ~ w a.. o " o 'iij I/) ~ c. c. ::> 00 e~ g> - 0 '" o..CO :;::; jg <!) mcCi; >-G:;Q)E :!::: a. > 5o~8 E .2.~ m E:t::",,,, o i!! a.;' 01-0000 I/) o C) ~ " '" 'c t- "ffi "'C ;: ~ ffi (50 II) c ~ J:: zOco..... _u COQ)Oo."'u..O 0.. 0 ::> ~ -e .?;>'2: ~ 0 :g .!!1 0 .- '" s: I/).!!1 o 2:5cn-~U- Q) :J E Q).~ (J) ~ genE g ~ 'w :c o .: 0 0 a."i:: 0 0..<1:00..000::;: PROGRAM Line of Business Purpose Statement The purpose of the Resource Management line of business is to provide financial, analytical, and technological services to the police department so they can have the information and resources they need to make strategic and operational decisions and achieve program goals Program Name Financial & Resource Management Program Purpose Statement The purpose of the Financial & Resource Management program is to provide payroll, purchasing/inventory control, budget analysis, and grant administration services to Police Department employees so they can receive accurate compensation, have timely financial information to make decisions, and receive goods and services promptly. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . % of payroll checks written accurately the first time % of revenue realized % of programs within budget expenditure target % of new funding sources per existing funding sources . . . . # of paychecks delivered # of completed orders delivered # of grant reports completed # of grant awards received . . . . # of paychecks expected # of programs expected to request financial reports/analysis # of requests expected for goods and services # of funding opportunities available . . . . Cost of financial and resource management/department employee Ratio of the total program cost related to managing grants to total grant monies managed . <CI 1999 Weidner Consulting, Inc. 68 Services . Financial forecasting reports . Contract preparations and reviews . Department representations . Policy analyses . Budget analyses . Program analyses . Agenda statement preparations . Grant performance reports . Survey coordination grants . Financial reports . Grant proposals . Payroll timesheet reviews . Payroll reports . Bill payments . Petty cash disbursements . Supply processings . Facility maintenance facilitations . Inventory management . Injury reports . Payroll reimbursement billings Responsible Persons Administrative Services Manager Ed Chew Administrative Analyst II Jonathan Alegre Budget (i'j 1999 Weidner Consulting, Inc. 69 PROGRAM The purpose of the Resource Management line of business is to provide financial, analytical, and technological services to the police department so they can have the information and resources they need to make strategic and operational decisions and achieve program goals Line of Business Purpose Statement Program Name Research & Analysis Program Purpose Statement The purpose of the Research & Analysis program is to provide public safety analytical support services to members of the Police Department, community, and other public safety partners so they can have the information they need to make strategic and operational decisions about public safety issues. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) Services . % of analyses containing information the customer used to make strategic and operational decisions about public safety issues . # of large- and small-scale problem analyses or projects delivered to customers, (2004=70) # of public safety presentations given, (2004=15) # of public safety related surveys designed and/or administered, (2004=30) . . . # of expected requests for large- and small- scale problem analyses, (2004=80) # of expected requests for presentations, (2004=18) # of expected requests for public safety surveys to be administered . . . Cost per survey produced Cost per survey administered . . Crime and disorder problem analysis and research Presentations Organizational representations . . (i) 1999 Weidner Consulting, Inc. 70 . Survey development, administration and facilitations . Analytical/statistical reports . Anti-bullying training sessions . Problem analysis training sessions Responsible Persons Administrative Services Manager Ed Chew Budget '" 1999 Weidner Consulting, Inc. 71 PROGRAM Line of Business Purpose Statement The purpose of the Resource Management line of business is to provide financial, analytical, and technological services to the police department so they can have the information and resources they need to make strategic and operational decisions and achieve program goals Program Name Quality Review Program Purpose Statement The purpose of the Quality Review Program is to provide program evaluation and recommendation services to command staff and program managers so they can maintain compliance with legal standards and financial objectives and meet performance goals Family of Measures: Result Measure(s) . % of programs in compliance with administrative and legal requirements % of programs within budget target % of programs meeting performance goals . . Family of Measures: Output Measure(s) . # of programs reviewed Family of Measures: Demand Measure(s) . # of programs requiring review # of programs requesting review . Family of Measures: Efficiency Measure(s) . Cost of conducting a program review Services . Program analysis Audit reports . Responsible Persons Administrative Services Manager Ed Chew Administrative Analyst II Jonathan Alegre Budget rg 1999 Weidner Consulting, Inc. 72 PROGRAM Line of Business Purpose Statement The purpose of the Resource Management line of business is to provide financial, analytical, and technological services to the police department so they can have the information and resources they need to make strategic and operational decisions and achieve program goals Program Name Police Technology Program Purpose Statement The purpose of the Police Technology program is to provide technological, research, support, implementation, and representation services to the Police Department and other City departments so they can use technology to enhance their response to crime and disorder. Family of Measures: Result Measure(s) Family of Measures: Output Measure(s) Family of Measures: Demand Measure(s) Family of Measures: Efficiency Measure(s) . 90% satisfaction rating of customers, (response to request by police unit) % of CVPD staff that are utilizing new technologies introduced by program (e.g., Patrol, Administration) % of customers who rated the technology provided to them was satisfactory to "do their job" . . . # of Mobile Data Computers (M.D.C.) maintained # of hours dedicated to technology research # of hours in information technology representation meetings . . . # of research projects expected to be initiated external to technology unit but within CVPD # of research projects expected to be initiated outside CVPD # of service requests expected to be received . . . Cost per Mobile Data Computer (M.D.C.) maintained, inclusive of upgrades and installations, (hardware and software) ~ 1999 Weidner Consulting, Inc. 73 Services . New technology evaluations . Hardware Purchases . Hardware Installations . Software Purchases . Software Installations . Systems research reports . System troubleshooting sessions . Hardware and software upgrades . Systems evaluations . System recommendations . Status reports . Technical committee representations . User training sessions Responsible Persons Administrative Services Manager Ed Chew Lieutenant Tom Leonard Budget (Q 1999 Weidner Consulting, Inc. 74