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HomeMy WebLinkAboutcc min 1975/05/14 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA Held Wednesday BUDGET SESSION #2 May 14, 1975 An adjourned regular meeting of the City Council of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Chamber, City Hall, 276 Fourth Avenue, with the following Councilmen present: Scott, Hobel, Hamilton, Hyde, Egdahl Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant, Assistants to the City Manager Larry Wittenberg and Greg Smith ACTIVITY NUMBER 1211 It was moved by Councilman Scott, seconded ADMINISTRATION by Councilman Hyde and unanimously carried that Activity Number 1211 be approved as recommended by the City Manager. ACTIVITY NUMBER 1260 COb~VlUNITY DEVELOPMENT Director of Community Development Desrochers explained that most of this budget will be reimbursed from the bond sale. If every- thing goes well, the City should be reim- bursed with 80% or 90% of this cost. (Councilman Egdahl arrived at this time) Publications Mr. Desrochers explained that there is money in the Block Grant for this purpose. A "first-class" brochure would be $3,300.00 for 5,000 copies. A community data book would cost approximately $2,000.00. Another brochure to be published is a set of sta- tistics including maps of industrial sites. Motion to supplement It was moved by Councilman Scott, seconded Printing and Binding by Councilman Egdahl and unanimously carried Account (5212) that the sum of $1,500.00 be put into Account 5212 bringing this account up to $3,000.00 with the provision that the funds currently budgeted would not be encumbered. (Councilman Hobel arrived at this time) Motion to approve It was moved by Councilman Hyde, seconded Activity Number 1260 by Councilman Scott and unanimously carried that Activity Number 1260 (Community Devel- opment) be approved with the additional $1,500.00 in Account 5212. Budget Session 2 2 May 14, 1975 ACTIVITY NUMBER 1130 Neil Haas, representing the Visitors Bureau, CHULA VISTA VISITORS read the requirements from CALTRANS for a ~uND CONV£NTION BUREAU Visitors Bureau on a freeway site. He noted especially the requirement for a 24-hour operation, seven days a week. Mr. Haas explained that this new operation will be located on 1-805 on property leased from Creaser and Warwick (Mex-Insur) for $1.00 a year. Council discussion followed regarding the amount of money given this organization last year, the CALTRANS requirement, ser- vices to the City that this Bureau can render, the City's subsidization program, and benefits to the Third Avenue by directing visitors through this area. CETA employee Councilman Egdahl asked about the legality of placing a CETA employee at the Bureau in lieu of giving the organization a sum of money. City Manager Cole said he would check into this; however, he questioned whether it could be done since this is a private or- ganization. Discussion then ensued as to the actual services rendered by this Visitors Bureau to the City and whether an evaluation could be made of this. Motion to consider It was moved by Councilman Hyde and secon~ the operation as a ded by Councilman Egdahl that a portion of service what they do is to be considered as a ser- vice to the City and that, under the Coun- cil's policy, it would be proper to pay for that service. Discussion of Councilman Scott spoke against the motion motion declaring that it does not state an amount certain. Motion modified It was moved by Councilman Hyde and secon- ded by Mayor Hamilton that a part of the operation of the Visitors and Convention Bureau be considered a service to the community and therefore, for this year, the City would fund 50% of those expenses directly related to personnel, rent, prop- erty taxes and utilities. Budget Session 2 3 May 14, 1975 The numbers would be: Personnel - 4,800 and 12,848 Payroll taxes - 1,765 Rent - 3,001 Property taxes - 600 Gas, electric and water - 1,000 (Telephone specifically excluded) Tourist package - 1,200 Discussion of motion Mr. Haas stated that the amount needed was 16,550 and he could not begin this operation on any lesser amount. Discussion followed on what was contained in the Tourist Package. Councilman Scott raised the issue of duplication of efforts by having a Bureau on I-5 and another on 1-805, indicating that it might be more feasible to go with just one Center. Explanation of motion Councilman Hyde explained that his motion was definitely intended to identify those particular aspects of their project which were non-operational. Mr. Haas reiterated that the total needed for the operation of the Center is $30,829.00 and on a matching fund basis with the City, he needs $16,550.00 plus the sign cost ($7,000.00). He added that if they are successful in getting more members or more funds than that stated, those monies would be reimbursed to the City. Motion failed The motion made by Councilman Hyde speci- fying the amounts of money to be allocated to the Center failed by the following vote, to-wit: Ayes: Councilmen Hyde, Egdahl NOES: Councilmen Scott, Hobel, Hamilton Absent: None Motion to approve It was moved by Councilman Egdahl, and sec- $16,550 onded by Mayor Hamilton that the sum of $16,550 be granted to the Visitors and Convention Bureau. Motion amended Mayor Hamilton asked that the motion include the statement that should the Bureau raise more money (memberships) this be reimbursed to the City. Councilman Egdahl agreed to include this in his motion. Budget Session 2 4 May 14, 1975 Discussion of motion Councilman Hyde spoke against the motion declaring that the motion puts the City back into the operation of the facility which is counter to the policy of the Council. Motion failed The motion failed by the following vote, to-wit: Ayes: Mayor Hamilton, Councilman Hobel NOES: Councilmen Egdahl, Scott, Hyde Absent: None Motion to approve It was moved by Councilman Hobel and sec- $18,000.00 onded by Mayor Hamilton that the Tourist and Convention Bureau be granted a sum of $18,000.00 for this next fiscal year. Motion failed The motion failed by the following vote, to-wit: Ayes: Councilmen Hobel, Hamilton NOES: Councilmen Hyde, Egdahl, Scott Absent: None Recess A recess was called at 5:30 p.m. and the meeting reconvened at S:42 p.m. Motion to match It was moved by Mayor Hamilton and seconded dollar for dollar by Councilman Hobel that the City match the Tourist and Convention Bureau dollar for dollar and that $7,000.00 be provided for the capital outlay fund. Discussion of motion Mayor Hamilton explained that the City will be matching the Bureau's income - not the itemized budget - but what the Bureau can come up with in revenues and no limit. Councilman Hyde spoke against the motion stating it would make the City a partner to this operation. Councilman Egdahl commented that the motion needs a figure certain for financial pur- poses. Figure inserted Mayor Hamilton stated he is referring to the in motion Bureau's total income: 14,279.00 to a maximum of 16,550.00. Councilman Hobel indicated that the proper maximum is 30,829.00. Budget Session 2 5 May 14, 1975 Included in motion Mayor Hamilton agreed to include this in the motion -- that the City's matching amount would be one-half of 30,829.00 or 15,414.50. Motion carried The motion carried by the following vote, to-wit AYES: Councilmen Hamilton, Hobel, Egdahl Noes: Councilmen Hyde, Scott Absent None Motion to approve It was moved by Councilman Scott, seconded $7,000.00 by Councilman Hobel and unanimously carried that the approval be given to the capital outlay - $7,000.00. AQUATICS ASSOCIATION It was moved by Councilman Scott and secon- ded by Councilman Hyde that this be moved back into the Parks and Recreation program. Mayor Hamilton noted that the request was that it carry the same account number on it. Included in motion Councilman Scott agreed to include this in his motion - Councilman Hyde agreed to the second. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Hyde, Hamilton, Egdahl Noes Councilman Hobel Absent: None Activity 1130 It was moved by Councilman Scott, seconded approved by Councilman Hyde and unanimously carried that Activity Number 1130 (Community Promotions) be approved as recommended by the City Manager and as amended. ACTIVITY NUMBER 1720 Councilman Hobel questioned why the Bus Service Operations 120,720.00 was included in capital outlay since applications have been made to Urban Mass Transit Authority for new buses and they have not acted favorably on it. City Manager Cole explained that the amount reflects anticipation of the possibility of the application being approved. Councilman Hobel read from a CPO report which indicated that federal support might not be forthcoming for this replacement of buses. Budget Session 2 6 May 14, 1975 Bill Strong Mr. Bill Strong, on the administrative staff CPO of CPO, stated that it does appear that UMTA is not interested in financing the capital program as proposed by Chula Vista. Mr. Strong indicated that it is because Chula Vista has a very small system and UMTA is more interested in consolidating operations - having an areawide approach for transit to urban areas. Council discussion followed regarding the operations of Oceanside and Escondido and the monies granted these cities. Accounting procedures Assistant to City Manager Wittenberg ex- plained that San Diego Transit would not affect the general fund budget -- it would affect their draw on the City's local transportation fund. Their level is static at $781.00 - the difference which would come out of the local transportation fund is not reflected in the budget because the City never sees that money. Increase in cost of In answer to Councilman Hobel's query, Dir- service by Aztec ector of Public Works Robens explained that in Account 5271, the sum of $31,560.00 is the figure submitted by Aztec Bus Lines for the cost of next year's service. It amounts to an increase of about 10¢ per mile. The staff is presently researching this amount. Claude Page In answer to Councilman Scott's question, San Diego Transit Mr. Page declared that San Diego Transit could not take over all the routes in Chula Vista, if asked to do so, until January 1976 because of priorities already established. Mr. Page ~ommented on the routes established for other communities and the costs of service. Patrick Doogan Mr. Doogan informed the Council that Aztec Aztec Bus Lines operated at a loss last year (for Chula Vista) but that he would be willing to continue this operation based on the in- creased rate. New service Mr. Page reported on the service to be pro- vided Chula Vista this next fiscal year -- same service as present plus the long- awaited 100 Express Route -- will total (out of LTS support) $139,000.00. Budget Session 2 7 May 14, 1975 Cost of Chula If San Diego Transit took over the entire Vista service operation of Chula Vista as it is now being serviced, the cost would be $409,298.00 (out of LTF money). This is based on a cost of 29¢ per average fare per passenger. Senate Bill Mr. Page commented that Senator Mills has a Bill pending now that has an amendment to it that states that any uncommitted LTF monies will be frozen at some date. Mr. Strong explained that the Bill contains a provision whereby any money not allocated from the City's funds prior to June 30 of this year, 75% of the money would be re- tained by the Transit Development Board for purposes of developing a fixed guideway systems. Motion to approve It was moved by Councilman Hyde that Activ- Activity Number 1720 ity Number 1720 be approved. No second to motion The motion died for lack of second. Council discussion Council discussed the City's annual SB325 allocation (approximately $700,000.00), the cost of Aztec's operations, fare box col- lections, and expirations dates of con- tracts with the bus companies. Councilman Hyde discussed the uncom- mitted transit funds (LTF); stating that he doesn't see the sense of using $200,000.00 to save $26,000.00 and, at the same time, losing control of the Chula Vista City Lines. The money is to be used for an areawide transit system in which the Chula Vista has an interest. Motion to approve It was moved by Councilman Hyde, seconded Activity Number 1720 by Councilman Scott and unanimously car- ried that Activity Number 1720 be approved as recommended by the City Manager. Dinner break A dinner break was called at 6:40 p.m. The meeting reconvened at 7:12 p.m. (Councilman Egdahl left the meeting at this time) ACTIVITY NUMBERS 2411- City Manager Cole explained that the addi- 2440 BUILDING AND HOUSING tional personnel requested (one inspector) INSPECTION is to be financed by the Community Block Act. Budget Session 2 8 May 14, 1975 A Clerk I position is being deleted and the Director of Building and Housing would like to have his Seasonal Assistant reinstated ($2,080.00) in this place. Custodians In answer to the Council's query, Director Grady explained that he did not include the custodians for the new library in this budget since it would only constitute ser- vices for about one month of the fiscal year. Sick Leave - Pay in lieu Councilman Hobel asked the City Manager for a report on this item. Activity Numbers 2411- It was moved by Councilman Scott, seconded 2440 approved by Councilman Hyde and unanimously carried that Activity Numbers 2411 through 2440 be approved as recommended by the City Manager with a change in personnel: eliminating the Clerk I position and reinstating the seasonal assistant ($2,080.00). ACTIVITY NUMBERS 2311- Mayor Hamilton questioned the City Manager 2340 FIRE on the reduction of overtime in Account 2312 in the Fire Training/Maintenance Account. City Manager Cole explained that the actual overtime used during the last ten months projected to $180.00 and this was used as a basis for his recommendation. Purchase of Vehicle Councilman Scott questioned the need for a new automobile. Fire Chief Smithey explained that this would replace a car used by one of the in- spectors; the Fire Chief would get the new car and his car would be given to the in- spector. Council discussion ensued regarding the need for a large sedan and Council's policy to purchase compact cars, as needed. City Manager Cole noted that there would not be too much difference in cost (approxi- mately $200.00) between this sedan and a compact and suggested the Council reduce this amount by $200.00 and a smaller vehi- cle be purchased. Budget Session 2 9 May 14, 1975 Motion to approve It was moved by Councilman Hobel, seconded Activity Numbers 2311- by Councilman Hyde and unanimously carried 2340 that approval be given to Activity Num- bers 2311-2340 as recommended by the City Manager with a notation made in regard to 'the automobile ($200.00 deducted from this account). SCHEDULING CIP BUDGET Councilman Hobel asked that this be sche- duled for 4:30 p.m. tomorrow, (Thursday, May 15) as he may be late coming to the meeting. ACTIVITY NUMBER 1300 It was moved by Councilman Scott, seconded REDEVELOPMENT by Mayor Hamilton and unanimously carried ADMINISTRATION that Activity Number 1300 be approved as recommended by the City Manager. Council discussion followed concerning the amount of money budgeted for legal services. ACTIVITY NUMBER 1740 Director of Redevelopment Operations stated CON~IUNITY DEVELOPMENT that he just received the papers today from BLOCK GRANT the federal government dated May 1, 1975 which is when that year will begin (for accounting purposes). This will not coin- cide with the City's fiscal year. Director of Finance Grant explained that the Council will receive a resolution at the next meeting appropriating this sum of $118,000.00 and therefore, recommended this budget item be scratched. Activity Number 1740 It was moved by Councilman Hobel, seconded removed from budget by Councilman Hyde and unanimously carried that Activity Number 1740 be removed from the budget. ACTIVITY NUMBER 2500 It was moved by Councilman Scott, seconded EMERGENCY SERVICES by Councilman Hobel and unanimously carried that Activity Number 2500 be approved as recommended by the City Manager. ACTIVITIES NUMBER 3111- City Manager Cole explained the change in 3320 PUBLIC WORKS personnel: deletion of Junior Civil to Assistant Civil Engineer. Council discussion followed in which the Director of Public Works Robens explained the need for the requested equipment. Activity Number 3111 It was moved by Councilman Scott, seconded approved by Mayor Hamilton and unanimously Carried that Activity Number 3111 (Public Works-- Administration) be approved as recommended by the City Manager. Budget Session 2 10 May 14, 1978 Activity Number 3120 It was moved by Councilman Scott, seconded approved by Mayor Hamilton and unanimously carried that Activity Number 3120 (Public Works-- Engineering - Civil) be approved as recom- mended by the City Manager. ACTIVITY Number 3130 It was moved by Mayor Hamilton, seconded approved with by Councilman Scott and unanimously carried modification that Activity Number 3130 (Public Works -- Traffic Operations) be approved with the deletion of the chair and desk ($330.00. ACTIVITY NUMBER 3220 Director of Public Works Robens spoke in STREET OPERATIONS justification for a new street sweeper ($40,280.00). Motion to approve It was moved by Councilman Hobel, seconded Activity Number 3220 by Councilman Hyde and unanimously carried that Activity Number 3220 (Public Works - Street Operations) be approved as recom- mended by the City Manager. ACTIVITY NUMBER 3290 It was moved by Councilman Hobel, seconded PUBLIC WORKS by Councilman Hyde and unanimously carried EQUIPMENT MAINTENANCE that Activity Number 3290 be approved as recommended by the City Manager. ACTIVITY NUMBER 3320 It was moved by Mayor Hamilton, seconded Sewer System Maintenance by Councilman Hobel and unanimously carried that Activity Number 3520 be approved as recommended by the City Manager. ACTIVITY NUMBER 3330 It was moved by Councilman Hobel, seconded PUBLIC WORKS - SEWER by Councilman Scott and unanimously carried INCOME that Activity Number 3330 be approved as recommended by the City Manager. ACTIVITY NUMBER 1720 It was moved by Councilman Hobel, seconded Bus Service Operations by Councilman Hyde and unanimously carried that soon after the close of budget opera- tions, the staff give the Council a complete recap of the bus operations. Discussion of motion The Council concurred that the report should not be a lengthy one which would take up a great deal of the staff's time. It should be an analysis of the bus operations, and whether or not the Council should be con- sidering a change. Councilman Hobel felt this report should have been a part of the budget packet -- what would be the impact of transferring the bus operations to San Diego Transit and a profit and loss statement from Aztec. Budget Session 2 11 May 14, 1975 Director of Public Works Robens indicated the report can be ready in two weeks. ACTIVITY NUMBER 3340 It was moved by Councilman Scott, seconded PUBLIC WORKS - SEWER by Councilman Hobel and unanimously carried SERVICE that Activity Number 3340 be approved as recommended by the City Manager. ADJOURNMENT Mayor Hamilton adjourned the meeting at 9:10 p.m. to the meeting scheduled for Thursday, May 15, 1975 at 4:00 p.m. city Clerk