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HomeMy WebLinkAboutcc min 1975/05/15 HINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA BUDGET SESSION # 3 lteld Thursday 4:00 p.m. May 15, 1975 A regular meeting of the City Council of the City of Chula Vista, California was held on the above date beginning at 4:00 p~m., in the Council Chamber, City Hall, 276 Fourth Avenue, Chula Vista, California, with the following Councilmen present: Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, City Attorney Lindberg, Director of Public Works Robens, Director of Finance Grant, Assistants to the City Manager Larry Wittenberg and Gregg Smith, Personnel Director Overley, Chief of Police Winters, Director of Parks and Recreation Hall, Director of Planning Peterson, Librarian Bluma Levine. The pledge of allegiance to the Flag was led by Mayor Hamilton followed by a moment of silent prayer. ACTIVITY NO 1520 It was moved by Councilman Egdahl, seconded PURChaSING by Councilman Hyde and unanimously carried that Activity No. 1520 be approved as recom- mended by the City Manager. ACTIVITY NO. 4420 Mayor Hamilton opened the discussion on Acti- LIBRARY vity No. 4420 - Library. City Manager Cole reported that he had included the 13 new positions for the Library for fiscal year 1975-76. He explained that these positions were needed to get the new Library opened. He said that the contractor had indicated that the Library would be built in 10 months instead of 15 months as planned. Council's decision The City Council decided to adopt the budget for the thirteen (13) new positions for the Library based on the information from City Manager which stated that the new library was three times larger than the old one. He remarked that the circulation had increased 40% over the years with a 7% increase per year, and that the increases would continue to grow with each coming year. It was suggested by Mayor Hamilton that the new Library should be closed during the move to its quarters. Librarian Bluma Levine said she had planned on one week, perhaps two for this move. Motion to approve It was moved by Mayor Hamilton, seconded by Councilman Hobel and unanimously carried that Activity No. 4420 the new 13 positions be included in the budget with the provision that the City Manager justify each position to the Council at the time of hiring. 2 Mayor Hamilton's suggestion Mayor Hamilton stated that he was very much to the Librarian interested in the computerized system at Sunnyvale. Me asked if it would be possible for our Library to use this kind of system. Mrs. Levine stated that the new library was being built with the necessary installation for the computer type system and that she was planning to see the Sunnyvale system. , but that the information she had receivedfwas that the "bugs" were not all out of the hardware part of the system. Mayor Hamilton requested that an investigation of the computerized system be made as to feasi- bility and cost. ACTIVITY NO. 1620 The Planning department was called for discussion PLANNING but they were not present at this time. The Council decided to go on to the next item. ACTIVITY NO. 2111 This budget reflects th~ request for six (6) POLICE DEPARTMENT new peace officer positions, a property clerk, a stenographer, and two agents. City M~nager Cole stated that Chief Winters had expressed concern about the position of a property clerk, as this position is, in his opinion, so badly needed that he would rather have one less peace officer than doing without a property clerk. Me explained that without a property clerk, he would have to bring a police officer or other civil service personnel which are paid at a higher rate plus this would be overtime. Councilman Hobel asked who had been doing this work prior to this. Chief Winters responded that originally an identification clerk, but that his work had increased to the point he could no longer do this extra work and that as a result he was able to have a CETA employee but this CETA employee was offered a better position and a permanent position which left no one assigned to this work and now that C£TA funds were frozen in so far as hiring, it was necessary to include this position in the budget. Councilman Egdahl asked what skills and quali- fications were required for the property clerk. Chief Winters replied that some clerical skills, and a knowledge of property would be helpful, but that this person could have on-the-job training, Motion to approve the six It was moved by Mayor Hamilton, seconded by new positions for peace officers Councilman Egdahl and unanimously carried that for the new patrol the new 6-man patrol unit be adopted, 3 Councilman Hobel~s comments Councilman Hobel stated that he was for the new patrol unit, but that in view of the cost of not having a property clerk, he would have to vote against the motion. Mayor Hamilton explained that a new motion would have to be made on the property clerk. A motion for the property clerk It was moved by Councilman ltobel, seconded by and funds of $7,960.00 and Mayor Hamilton the motion for a property clerk approval of Activity No. 2111 position to be added to the Police budget with the provision that CETA funds be used until they are gone and then to appropriate the allocated budget funds. Activity No. 2111 was adopted to include the property clerk with the following A motion carried vote, to-wit: AYES: Councilmen Hobel, itamilton, Hyde, Egdahl Noes: Councilman Scott Absent: None A motion from the City Council It was moved by Councilman Hyde, seconded by to have a complete study of Councilman Hobel to ask the advice and counsel CETA funds from the City Attorney of the City Manager and the City Attorney on and the City Manager the CETA funds and regulations so as to have a clearer picture of what this program's ramifica- tions mean to the staff level. The motion was unanimously carried with the following vote, to-wit: AYES: Councilman Hyde, Egdahl, Scott, Hobel Hamilton Noes: None Absent: None A motion to approve Activity It was moved by Councilman Egdahl, seconded by No. 2112, Police Training Councilman Hobel and unanimously carried to approve the budget for Police Training as recommended by the City Manager. A motion to approve' It was moved by Mayor Hamilton, seconded by Activity No. 2150- Police Councilman Egdahl and unanimously carried to Services approve and adopt the budget for Activity No. 2130. Councilman Hyde's comments At this point, Councilman Hyde remarked that he felt the high cost of paper work and xeroxing was in need of attention. He asked if the staff could find some better, less expensive method. City Clerk Fulasz's comments City Clerk Fulasz recommended that the Council give serious consideration to a Records Manage- ment Program as a way of reducing the cost of paper work. She stated that she would look into the matter and bring back a report to the Council. A motion to approve Activity It was moved by Councilman Egdahl, seconded by No. 2140 - Uniform Patrol Mayor Hamilton and unanimously carried to adopt Equipment Activity No. 2140 as recommended by the City Manager. ACTIVITY NO. 2150 Councilman Egdahl asked if the sedan and POLICE INVESTIGATION- furniture would come from CETA funds. Larry EQUIPMENT Wittenberg e×~lained that the money from CETA II did not provide for furniture and equipment. The compact sedan, two pedestal desks, and two steno posture chairs were deleted from the budget in the following motion. A motion to approve the It was moved by Councilman Egdahl, seconded by budget for Activity No. Councilman Scott and unanimously carried to 2150 with the provision approve the budget for Activity No. 2150 with that the sedan, two pedestal the exception of the sedan, two pedestal desks desks and two steno posture and two steno posture chairs. chairs be deleted. ACTIVITY NO. 2160 It was moved by Councilman Egdahl, seconded by POLICE SUPPORT SERVICE Councilman Scott and unanimously carried to approve and adopt the budget for Activity No. 2160. ACTIVITY NO. 2200 It was moved by Mayor Hamilton, seconded by POLICE - ANIMAL REGUIATION Councilman Hyde and unanimously carried to approve the budget for Activity 2200. Councilman Hyde's request Councilman Hyde requested that an inventory of the City's good used furniture be made for the purpose of redistribution to other departments as needed. ACTIVITY NO. 1253 City Manager Cole stated t~at he had cut the PERSONNEL - OPERATIONS position of Personnel Ana~lyst out of the budget, but that the Personnel Director feels that this position is needed in view of the forecasted workload. Personnel Director Overley cited some of the projects which the Personnel Analyst would be charged with. A motion to approve It was moved by Mayor Hamilton, seconded by Activity No. 1253 - Councilman Hobel to approve the position of Personnel Analyst's Personnel Analyst and to put it back into the position and allocation of budget to be utilized upon the department $14,620 in funds manager's ~rogative. Hotion carried AYES: Councilman Hamilton, Hyde, Egdahl, Hobel Noes: Councilman Scott Absent: None ACTIVITY NO. 1252 It was moved by Councilman Hobel, seconded by PERSONNEL - TRAINING Councilman Hyde and unanimously adopted to approve~ Activity No. 1252. ACTIVITY NO. 1620 It was moved by Councilman Hobel, seconded by PLANNING Councilman Hyde and unanimously approved to adopt Activity No. 1620. Motion carried AYES: Councilmen Egdahl, Hamilton, Hyde Noes: None Absent: Councilmen Hobel and Scott. 5 Councilmen Scott and Hobel left at this time. ACTIVITY NOS. 6100, 6200, The mayor opened the discussion of the Gas 6300, 6400 Tax Funds. GAS TAX FUNDS A motion to approve It was moved by Councilman Egdahl, seconded by Councilman Hyde and approved by the following vote, to-wit: AYES: Councilmen Egdahl, Hamilton, Hyde Noes: None Absent: Councilmen Scott and Hobel Recess of meeting The Mayor recessed the meeting at 7:42 p.m. to be reconvened when Councilmen Scott and Hobel returned. The meeting reconvened at 9:30 p.m. ACTIVITY NO. 7001 Council discussion followed regarding the CAPITAL IMPROVEMENT items under this program. PROGRAM Parking Lot at golf course Councilman Hobel said he would like to see the parking lot area improved at the Chula Vista Municipal Golf Course -- at peak times, the lot is saturated with cars and people are beginning to park on Bonita Road. Mr. Robens indicated it would cost approximately $75,000.00. Acquisition of park land Councilman Hyde felt that the City should not pursue any more developments of park properties at this time but should try to acquire more park land for future use. A motion to earmark funds It was moved by Councilman Hyde, seconded by for park land acquisition Councilman Scott and unanimously carried that from the Park Land Acquisition Fund ($217,000.) from the Residential Construction Fund ($18,000) from the Special Capital Outlay Fund ($357,000.) a grand total of $592,000.00 --approximately distributed from those three funds, $100,000.00 be earmarked for park land acquisition adjacent to Greg Rogers Park. Parks and Recreation Director Hall commented that approximately $24,000.00 was realized from the sale of land in this area (American Housing Guild) and was put into the General Fund. Added to the motion Councilman Hyde moved that this General Fund money be added to this motion. 6 Councilman Scott noted that the City will be getting most of the canyon in the Greg Rogers area from the developer who is developing adjacently to the canyon~ Councilman Hyde said his motion was supplemental to the canyon area. Other suggestions Councilman Egdahl indicated he would hesitate to vote on the motion unless he were advised that this is the proper park to enlarge as opposed to spending money for park land acqui- sition in some other places in the community~ Councilman Hyde said he had no objections to any other suggestions to anything east of the City. City Manager's comments Mr. Cole stated that the staff has not had a chance to develop any program for the General Fund money and Revenue Sharing money? He asked that the staff be allowed to report back to the Council on the amounts of the money in these funds" and show you how far this can go"~ He asked that the funds remain in the budget as proposed, and the staff will develop a supple- mental budget~ A motion to adjust the Capital It was moved by Councilman Scott, seconded by Improvement Program Councilman Hobel and unanimously carried that $75,000,00 be taken out of GF-10 (Civic Center Development) and put into GF-11 (Parking Lot at Chula Vista Municipal Golf Course). A motion for a study It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that "we come Back with that area we haven't allocat- ed and see if we can comply with that which Mr. Hyde was alluding to -- prior to the final budget." Purchase of Post Office Building In answer to the Mayor's inquiry, Director of Finance Grant stated that the purchase of the Post Office building can come out of GF-10 (Civic Center Development). Councilman Egdahl indicated he was not ready to vote on the motion setting a priority for the parking lot at the Municipal Golf Course. Substitute motion It was moved by Councilman Scott, seconded by Councilman Hyde and unanimously carried that GF-11 (Parking Lot at the Municipal Golf Course) be put into the supplemental budget to be considered by the Council prior to adoption of the budget. Approval of Capital Improvement It was moved by Councilman Scott, seconded by Program Activity No. 7001 Councilman Hobel and unanimously carried that approval be given to Activity No. 7001 (Capital Improvement Program) as recommended by the City Manager. Post Office Building City Manager noted the past meetings wi~h the Council in which direction was gicen to staff to find out about acquisition of the post office building. The lease for the post office runs out in October of this year. It then becomes a vacant building in which the owner of the building has the right to use his property to get a return on it -- such as for a warehouse. The City can purchase the building for $52,000 plus the $4,021 lease remaining for the post office. It was the recommendation of the City Manager to acquire it in October. A motion to purchase the It was moved by Councilman Egdahl, seconded by Post Office Building Councilman Hobel and unanimously carried that a committment be made that the City purchase the Post Office Building at the expiration of the lease with the U. S. Postal Service at a cost of $32,000 plus closing costs. Public Hearing scheduled It was moved by Councilman Scott, seconded by Mayor Hamilton and unanimously carried that a public hearing for consideration of adoption of the budget be scheduled for Tuesday, June 3, 1975. ADJOURNMENT ~{ayor Hamilton adjourned the meeting at 10:22 p.m. Deputy