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HomeMy WebLinkAboutcc min 1975/08/27 MINUTES OF AN ADJOURNED REGULAR CITY COUNCIL MEETING OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday August 27, 1975 An adjourned regular meeting of the City Council of Chula Vista, California, was held on the above date beginning at 4:30 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue, Chula Vista, with the following Councilmen present: Mayor Hamilton, Councilmen Hyde, Egdahl Councilmen absent: Councilmen Scott, Hobel Staff present: City Manager Cole, City Attorney Lindberg, Assistant City Manager Asmus, Director of Public Works Robens, Assistant Director of Public Works Lippett, Director of Building and Housing Grady, Administrative Analyst Boyd, Assistant City Attorney Beam, Senior Planner Pass Mayor Hamilton opened the meeting at 4:40 p.m. Dan Muggins, Mr. Huggins, representing the firm of ~nd, Risk Management Consultant McLaurin & Company, said his firm was under- 600 S. Commonwealth Avenue writing approximately 100 cities throughout Los Angeles the State of California. Mr. Huggins discussed the large increase in premiums now being charged to the cities (300% to 400%) and the altern&tives being explored by the cities, such as the joint powers concept whereby a group of cities ferm a joint pewers pooling their premiums and/or funds from that pool to pay liabilities. Another proposal is to get the League of California Cities to propose some legislation for liability insurance (similar to the State Fund concept for work- man's compensation). A third proposal is for each city to approach its own problems on its own merits. Some cities have assumed heavy deductibles and/or retention plans in their liability programs. Mr. Huggins commented on varieus cities in the State and their insurance programs. In answer to the Council's questions, Mr. Huggins stated that his firm cannot guarantee that they would be able to save the city any money - they would make a complete risk management audit after which the City can retain them for continuous supervisory services which includes independent consultations regarding insurance program changes; administrative services (keeping duplicate policy records, participating in negotiations on behalf of the managemen~ review of all statistical loss information; updating risks programs, and maintaining control and surveillance of the program)~ City Manager Cole City Manager Cole commented that another thing the staff is looking for is the areas in which the City is not covered. Adjourned Regular Meeting -2- August 27, 1975 Staff's recommendations Assistant City Manager Asmus remarked that in view of all the problems the City is facing now regarding insurance coverage, it would be his recommendation and that of the City Manager to hire a completely ihdependent individual or firm not in the business of selling insurance, to come in and take a hard look at the City's insurance problems, make recommendations on how it can be improved, make recommendations on deductibles, the joint powers arrangements and implementation of such. Mr. Huggins briefly explained how his firm offers these services. Motion to approve City It was moved by Councilman Hyde and seconded Manager's recommendation by Councilman Egdahl to approve the City Manager seeking an audit from qualified risk management firms and make recommendations to the City Council as to what course it should pursue from that point. Clarification of motion Councilman Egdahl clarified the motion to indicate that the Council is authorizing the City Manager to seek risk management bids and included in the bids be a report on the retainer for a continuing basis on the initial study. Added to motion Councilman Hyde made this a part of the motion. The motion carried unanimously by those present. CIVIC CENTER SPACE NEEDS City Manager Cole explained that in the last STUDY budget (197S-76), $71g,000 was included in the capital improvement program for develop- ment of the Civic Center. At that time, it was ind±eated that a space needs study was needed to determine what te do with the old library, etc. Public Works was given this assignment and has been working on this study. Recommendation to hire Director of Public Works Robcn$ stated it consultant was their recommendation that the Council hire a consultant to make an in-depth study. Administrative Analyst Mr. Boyd submitted sketches and diagrams Boyd noting the following areas in the study: Post Office 9,2g0 square feet Alloy way 3,216 square feet Library 13,970 square feet City Hall 7,225 square feet (portion of) 33,691 square feet Mr. Boyd discussed the present plans of moving Planning, Building and Public Works into the old library building. Mr. Robens mentioned the possibility of moving the Print Shop into the old post office building; Personnel into the Public Works Department area; and Parks and Recreation into the Planning Department area. Adjourned Regular Meeting -3- August 27, 1975 Mr. Boyd commented that the Finance Depart- ment area should be studied in that they are now occupying areas on both sides of the hall; the City Clerk's o£fice is set up so that it is not compatible to public contact; the Council Chamber is another problem - this can be moved over to the old post office building. Mr. Boyd noted further that the alley between the library and post office build- ing should be considered as either a breeze- way or enclosed and used as office space. After the space needs study is made, a study would have to be made on the existing furniture - what can be used and what is needed. Cost of study In answer to the Council's questions, Mr. Robens said the staff would have to work closely with the consultant, The cost of the consultant's services would be from $25,000 to $30,000. It would take 90 days to complete the study. City Manager Cole noted that this fee does not cover any of the exterior design of the buildings. Council Chamber Councilman Hyde stated that he would not like to see the staff make any assumption that the Council Chamber is to be moved to the old library building. His opinion is to leave the Chamber in the City Hall. Mr. Robens assured the Council that the consultant will start with a clean slate - he will, however, ask for the staff's opinion. Motion to hire consultant It w~s moved by Mayor ttamilton, seconded by Councilman Egdahl and unanimously carried by those present to accept the recommenda- tion of the City Manager and go out for bids for a space needs study consultant and draw up the offer of the resolution for bids and specs and bring this back to the Council for its action. (Councilman Egdahl left at this time -- 5:55 pm) SOLID WASTE MANAGEMENT FOR Mr. Herb Lathan, City's representative on THE COUNTY OF S~Jq DIEGO this Steering Cemmittee, noted the following areas in which he voiced objection: 1. County Board of Supervisors to regulate rates for solid wa~t~ collection in the unincorpo- rated area. (This would be too difficult to i~rplcment dcpcndlng on density and time required); 2. Regional Solid Waste Organization to provide assistance to cities upon request in analysis of solid waste collection charges. (Should be "on request only" and underlined. The individual city staffs can do this with- out direction from the County). Adjourned Regular Meeting -4- August 27, 1975 3. City of San Diego to study the feasibility of optimizing service areas of private collectors and regulating rates to be charged by private collection firms. (San Diego should do the same thing the County does - limit the number of collectors). 4. Regional solid waste organization will establish a safety program to be available to all collection agencies and firms. (This has already been established by qualified operators - no need to establish another department to do this). 5. All collection agencies and firms investi- gate the possibility of one-man collection crews. (This should not be in here at all - it should be left entirely up to the operator). 6. Cities and County to include, as a condi- tion of franchise and permit issuance, a requirement that collectors transport all refuse collected pursuant to such franchise or permit to designated disposal facilities. (This is going to have quite an impact on the cost, depending on the location). 7. Regional Solid Waste Organization to be responsible for the implementation and control of all resource recovery facilities. (The Cities and/or private industries should be deeply involved in all aspects of these facilities). 8. Close Julian bin site and open either a landfill or transfer/processing facility to handle these wastes. (They should utilize a transfer station). Two proposals are being made to restructure the present system: 1. To upgrade the solid waste functions of the County from a division to a department status. This will put it under the Community Services Agency - it will be the Solid Waste Department. They have an Advisory Committee but are proposing another solid waste sub- committee beneath the Advisory Committee. Mr. Lathan said his feeling here is that this is something already within the County and he cannot see how the city can correct the County operations - change their depart- 2. Implement a joint powers agreement pro- viding a separate agency with Council representation from each city. This will be another level of government - another funding deal. Mr. Lathan commented that the County has demonstrated their capability in the past in operating the land fills in an efficient manner, and there is no justifica- tion for another level of government. Adjourned Regular Meeting -5- August 27, 1975 Joint powers Mayor Hamilton said he would oppose any joint powers agreement because of the problems incurred from time to time in other joint powers agreements. Councilman Hyde remarked that both the City and County of San Diego operate their own dumps and it might be sensible to go to joint powers with those two entities for management of dumps in the area. Mr. Lathan said it would not be just between the City and County of San Diego - it would involve every city in the County. He added that he will keep the Council up-to-date on these matters. ADJOURNMENT Mayor Hamilton adjourned the meeting at 6:10 p.m. to the meeting scheduled for Tuesday, September 2, 1975 at 7:30 p.m. · ' City Cl~rk, CMC 3'