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HomeMy WebLinkAboutAgenda Packet 1997/01/21 Tuesday, January 21, 1997 6:00 p.m. '" declare under penalty of perjury that I am employed bV t~.\C CiL:: C( Ch~,::J ~'/j~,~~<:! in t:1B Office of the CHy Clr:;'" .~l ;. '-;;~t ; r;"~, cd this Agenda/Noti{;e on ~t;;;; C.;;'...t~~~<:i,n ~~.:;,.{L'd at ~~T~~~I~//S;J)~S B~;~~'~~ 'S/o/~ ~n " Council Chambers / , l l'Ublic Services Building REVISED . Rel!1l1ar Meetini! of the City of Chula Vista City Council CALL TO ORDER 1. ROLL CALL: Councilmembers Moot _, Padilla _, Rindone _, Salas _, and Mayor Horton _' 2. PLEDGE OF ALLEGIANCE TO THE FLAG. MOMENT OF SILENCE 3. APPROVAL OF MINUTES: December 10, 1996 (being submitted for reapproval), January 9, 1997 (Special MeetinglWorksession) and January 14, 1997 4. SPECIAL ORDERS OF THE DAY: a. Oath of Office: Christopher H. Lewis - Economic Development Commission; Andrea L. Hunter - Youth Commission; and, William H. Poindexter - Veterans Advisory Commission. b. Proclamation commending the Castle Park Trojan Football Team upon winning the CIF Division II and Metro League Championship. Mayor Horton will present the proclamation to Coach Gil Warren. ***** Effective April 1, 1994, there have been new amendments to the Brown Act. The City Council must now reconvene into open session to report any final actions taken in closed session and to ndjoum the meeting. Because of the cost involved, there will be no videotaping of the reconvened portion of the meeting. However, final actions reported will be recorded in the minutes which wiU be available in the City Clerk's Office. ***** CONSENT CALENDAR (Items 5 through 8) The staff recommendations regarding the following items listed under the Consent Calendar will be enacted by the Council by one motion without discussion unless a Councilmember, a member of the public or City staff requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak Form" available in the lobby and submit it to the City Clerk prior to the meeting. (Complete the green form to speak in favor of the staff recommendation; complete the pink form to speak in opposition to the staff recommendation.) Items pulled from the Consent Calendar will be discussed after Board and Commission Recommendations and Action Items. Items pulled by the public will be the first items of business. 5. WRITTEN COMMUNICATIONS: a. Letter from the City Attorney stating that to the best of his knowledge from observance of actions taken in Closed Session on 1/14/97, that there were no reportable actions which are required under the Brown Act to be report. It is recommended that the letter be received and filed. b. Letter of resignation from the Economic Development Commission - Don Read. It is recommended that the resignation be accepted with regret and the City Clerk be directed to post immediately according to the Maddy Act in the Clerk's Office and the Public Library. Agenda -2- January 21, 1997 6. RESOLUTION 18555 APPROVING FIRST AMENDMENT TO THE AGREEMENT WITH RICK ENGINEERING COMPANY FOR PRELIMINARY ENGINEERING DESIGN SERVICES FOR THREE INTERCHANGES WITH INTERSTATE 805 AT TELEGRAPH CANYON ROAD, ORANGE A VENUE AND PALOMAR STREET AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT - In January 1996, Council approved an agreement with Rick Engineering to prepare Preliminary Studies. Such studies are required by Caltrans prior to construction of major projects within Caltrans Right-of-Way. Significant progress has been made towards obtaining Caltrans' approval, but the process has taken longer than anticipated as a result of Caltrans additional requirements and processing. An extension of time is being requested to allow the work to continue. Staff recommends approval of the resolution. (Director of Public Works) 7. RESOLUTION 18556 AMENDING THE FISCAL YEAR 1996/97 CAPITAL IMPROVEMENTS BUDGET BY ADDING A PROJECT FOR THE GOLF COURSE DRAINAGE CHANNEL PROJECT NUMBER DR132 AND APPROPRIATING FUNDS - Staff has been working with the City of San Diego, County of San Diego, and the Sweetwater Authority to develop a cooperative project to lower the water lines crossing the Sweetwater River westerly of the Golf Course. There is a tentative agreement between the staffs of the four Agencies to lower the water lines, and it is anticipated that an Agreement will be before Council in the next month to share in the cost of the project. Staff recommends approval of the resolution. (Director of Public Works) 4/5th's vote required. 8. REPORT APPROVING ENHANCEMENT OF EAST "H" STREET LANDSCAPE - JM Development Company, the developers for Rancho La Cuesta, have proposed to enhance the landscaping of slopes, medians and parkways along East "H" Street, in the EastLake Maintenance District Number 1 "Zone D" Open Space assessment area. The enhancement would include the planting of 195 box Schinus Molles (pepper Trees) along the slopes, parkways and medians. They also propose to plant an additional 1,288 one-gallon Cistus Purpureas (Rock Rose) throughout the medians. Staff recommends this item be continued to the meetim! of 1/28/97. (Director of Parks and Recreation) Continued from the meeting of 12/17/96. ADJOURNMENT TO REGULAR AND/OR JOINT MEETING OF THE REDEVELOPMENT AGENCY * * * END OF CONSENT CALENDAR * * * ORAL COMMUNICATIONS This is an opportunity for the general public to address the City Council on any subject matter within the Council's jurisdiction that is not an item on this agenda for public discussion. (State law, however, generally prohibits the City Council from taking action on any issues not included on the posted agenda.) If you wish to address the Council on such a subject, please complete the yellow "Request to Speak Under Oral Communications Fonn" available in the lobby and submit it to the City Clerk prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. Your time is limited to three minutes per speaker. Agenda -3- January 21, 1997 PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES The following items have been adve11ised and/or posted as public hearings as required by law. 1/you wish to speak to any item, please fill out the "Request to Speale Form" available in the labby and submit it to the City Clerk prior to the meeting. (Coml!lete the green form to speak in favor of the staff recommendation; complete the pink form to speak in opposition to the staff recommendation.) Comments are limited to five minutes per indlvidual. 9. PUBLIC HEARING PCM-97-01: AMENDMENTS TO RANCHO DEL REY SPA m SECTIONAL PLANNING AREA (SPA) PLAN AND ASSOCiATED DOCUMENTS TO ALLOW A 58 DWELLING UNIT DENSITY TRANSFER FROM PARCEL R-7C TO PARCEL R-6 AND CHANGE THE DENSITY RANGE AND PERMITTED NUMBER OF DWELLING UNITS OF BOTH PARCELS ACCORDINGLY PCS-97-01: TENTATIVE SUBDIVISION MAP KNOWN AS RANCHO DEL REY SPA m TRACT 97-01 FOR 25.8 ACRES LOCATED ON THE SOUTH SIDE OF EAST "J" STREET BETWEEN PASEO RANCHERO AND VAQUERO COURT WITHIN THE RANCHO DEL REY SPA m PLANNED COMMUN1TY DRC-97-01: APPEAL OF THE DESIGN REViEW COMMITTEE'S DECISION TO DENY THE SITE PLAN AND ARCHITECTURE OF A 256 DWELLING UNIT CONDOM1NIUM COMPLEX AT THE TENTATIVE SUBDIVlSION MAP SITE - Consideration of applications filed by Rancho del Rey Investors, L.P. for 28.8 acres located on the south side of East "J" Street between Paseo Ranchero and Vaquero Court within the Rancho del Rey SPA III Planned Community. An appeal of the Design Review Committee's decision to deny the site plan and architectural proposal of a 256 unit condominium complex to be located ou the Tentative Subdivision Map site has also been filed. At the renUe'lt of Rancho del Rev mVe'ltors. staff recommends the DubHc heariiii! be continued to the meetiDl! of 2/4/97. BOARD AND COMMiSSION RECOMMENDATIONS This is the time the City Council will consider items which have been forwarded to them for consideration by one of the City's Boards, Commissions and/or Committees. None submitted. ACTION ITEMS The items listed in this section of the agenda are expected to elicit substantiol discussions and deliberations by' the Council, staff, or members 01 the general public. The items will be considered individually by the Counctl and staff recommendations may In certain cases be presented in the altemative. Those who wish to speale, please fill out a "Request to Speak" form available in the lobby and submit it to the City Clerk prior to the meeting. Public comments are limited to five minutes. 10. RESOLUTION 18554 APPROVING A CONTRACT FOR $69,000 WITH MARTY CHASE FOR UPDATING THE PUBLIC FACiLITiES DEVELOPMENT iMPACT FEE (PFDIF) PROGRAM AND THE RELATED FiRE FACiLITiES MASTER PLAN (PS-147) AND APPROPRiATING ADDITIONAL FUNDS THEREFOR - The Public Facilities Development Impact Fee program provides for the funding required to construct needed public facilities and prevent existing residents from subsidizing the City's capital costs to serve new development. In order to properly reflect changes in the City's facility needs and their respective costs smce the last ul'date, it is proposed that the City enter into a contract to update both the Pubhc Facilities DIF and the related Fire Facilities Master Plan. The timing of this update is intended to incorporate the Otay Ranch annexation area into the DIF prior to issuance of any building permits. Staff recommends approval of the resolution. (Deputy City Manager Krempl) 4/5th's vote required. Continued from the meeting of 1/14/97. Agenda -4- January 21, 1997 REPORT CONSIDERATION OF RENEWAL OF MEMBERSIDP IN THE SAN DIEGO CONVENTION AND VISITORS BUREAU (CONVIS) AND PAYMENT OF ANNUAL DUES FOR CALENDAR YEAR 1997 - San Diego ConVis has invoiced the City for annual membership dues of $10,500. The Chula Vista Chamber of Commerce has questioned the necessity and cost effectiveness of maintaining the City's membership. The purpose of this report is to discuss the pros and cons of maintaining membership and to request Council direction as to whether or not the dues invoice for 1997 should be paid. Staff recommends Council approve the City's membership in the San Diego Con Vis for 1997 but advise them that continued future membership is contingent upon providing more effective marketing for South Bay attractions, as well as a South Bay presence on the Board of Directors and a greater opportunity to participate in the overall Con Vis program. (Deputy City Manager Krempl and Public Information Coordinator) 11. ITEMS PULLED FROM THE CONSENT CALENDAR This is the time the City Council will discuss items which have been removed from the Consent Calendar. Agenda items pulled at the request of the public will be considered prior to those pulled by Coundlmembers. Public comments are limited to five minutes per individual. OTHER BUSINESS 12. CITY MANAGER'S REPORTlS) a. Scheduling of meetings. 13. MAYOR'S REPORTlS) a. Ratification of appointment to the Design Review Commission - Patricia Aguilar. (To fill vacancy created by resignation of Commissioner Stokes, wbose term expires 6/3012000.) 14. COUNCIL COMMENTS Councilmember Rindone a. Ratification of appointment to the Mobilehome Rent Review Commission - Dr. Christine Aranda Smith. (To fill vacancy created by resiguation of Commissioner Orozco, whose term expires 6/30/98.) ADJOURNMENT The meeting will adjourn to (a closed session and thence to) a Special Worksession/Meeting on Saturday, January 25, 1997 at 9:00 a.m. in the Council Conference Room, Administration Building and thence to the regular City Council Meeting on January 28, 1997 at 6:00 p.m. in the City Council Chambers. A Regular Meeting of the Redevelopment Agency will be held immediately following the City Council Meeting. "I declare under penalty of perjury that I am em~lnp. by' t:-:e City of Chula Vista in the 0, ,"t j~\" , e'~'it:" (,:t\3!,:'( (:;nd that i posted t~,;s <., "lo:..i>e o.n the Bulletin Board at ~esday, January 21, 1997 the j-'u,"~'; ...~"r". 'es Bwl:,iing and. at City Hall on 6,00 p.m. DArED,j.:"7-Y2 SIGNED G/~" (immediately fol1owing the City Counci M ting) Council Chambers Public Services Building Citv of Chula Vista Citv Council CLOSED SESSION AGENDA Unless the City Attorney, the City Manager or the City Councll states otherwise at this time, the Council will discuss and deliberate on the following iJems of business which are penniJted by low to be the subject of a closed session discussion, and which the Counell is advised should be discussed in closed session to best protect the interests of the City. The Counell is required by low to return to open session, issue any reports of final action taken in closed session, and the votes taken. However, due to the typical length of time taken up by closed sessions, the videotaping will be tenninated at this point in order to save costs so that the Councll's return from closed session, reports of final action taken, and adjournment will not be videotaped. Nevertheless, the report of final action taken will be recorded in the minutes which will be availoble in the City Clerk's Office. 1. CONFERENCE WITH LEGAL COUNSEL REGARDING - Existing litigation pursuant to Government Code Section 54956.9 . Claim of Amy Wolfe. PUBLIC EMPLOYEE RELEASE - Pursuant to Government Code Section 54957 2. REPORT OF ACTIONS TAKEN IN CLOSED SESSION January 7, 1997 MEMO TO: Carla Griffin, City Clerk's office ;fi FROM: Patricia Salvacion,' Mayor/Council office SUBJECT: SPECIAL ORDERS OF THE DAY - JANUARY 21,1997 Please docket the following proclamation for the City Council meeting of January 21,1997- Commending the Castle Park Trojan Football Team Upon Winning the CIF Division II and Metro League Championship Coach GiI Warren will be accepting the proclamation on behalf of the team. Thank you. ljb~/ ~~~ ~ ......"'€:~~ ~-:...~- CITY OF CHUlA VISTA OFFICE OF THE CITY ATTORNEY Date: January 15, 1997 The Honorable Mayor and City council~/~ John M. Kaheny, city Attorney r Report Regarding Actions Taken in Closed Session for the Meeting of 1/14/97 To: From: Re: The City Council met in Closed Session to discuss the claims of Bonita Bryant and Amy Wolfe and Public Employee Release. The City Attorney hereby reports to the best of his knowledge from observance of actions taken in the Closed Session in which the City Attorney participated, that there were no reportable actions which are required under the Brown Act to be reported. JMK:lgk C:\lt\c!osses8.no ~-/ 276 FOURTH AVENUE. CHULA VISTA. CALIFORNIA 91910 . (619) 691-5037 . FAX (619) 585-5612 d'J; Pm:-C<:rG..n-.Rl!qd!dPaper RECEIVED V7 JAM 13 P5 ~1 Elf _A VIllA. - tLlM'S tFF1cr January 13, 1997 The Honorable Mayor and City Council City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 Dear Mayor Horton and Members of the Council, It is with deep regret that I must tender my resignation from the Economic Development Commission effective immediately due to business conflicts. Thank you for the opportunity to serve my community in this capacity. Sincerely, O~/Vc;?~fl Don Read Cc: WR.TTFS'~~ ~ -'1~ 6) 0;' :;ip ~ .l""';:"\ f' "11- ~ "-" r'~ . ~( };f ;;f~.r;:\!,j:\:-,'-:>f. .,~;; ~ iie-nl-: 'fu'~ '.':',.:,:'. ~j'~~J g! If,p~':~.., ;~;~ 1J!' ,~::~ l:i~af~ ::iJ ~ :/-2!c;? 53-I COUNCIL AGENDA STATEMENT Item t. Meeting Date 1/21/97 ITEM TITLE: Resolution / %ff~pproving the First Amendment to the agreement between the City of Chula Vista and Rick Engineering Company for preliminary engineering design services for three interchanges with Interstate 805 at Telegraph Canyon Road, Orange A venue and Palomar Street authorizing the Mayor to execute said agreement on behalf of the City. SUBMITTED BY: Director of Public Works ~ REVIEWED BY: CitYManager0~~d.~ 4/SthVote:(Yes No X) In January of 1996, Council approved an agreement with Rick Engineering to prepare Preliminary Studies for Interchanges at I-80S and Telegraph Canyon Road, Orange Avenue and Palomar Street. Such studies are required by Caltrans prior to construction of major projects within Caltrans Right of Way. Rick Engineering, along with Smith & Kempton and City staff, has been working towards obtaining the necessary Caltrans approvals during the last year. Significant progress has been made towards obtaining Caltrans' approval, but the process has taken longer than anticipated as a result of Caltrans additional requirements and processing. An extension of time is being requested to allow the work to continue. A reallocation of compensation is being requested as well. The extension requested is commensurate to the time extension approved by Council for the project managers of this project, Smith & Kempton. RECOMMENDATION: That Council approve the First Amendment of the agreement with Rick Engineering for Preliminary Engineering Design Studies for interchanges with I-80S at Telegraph Canyon Road, Orange Avenue and Palomar Street and authorize the Mayor to execute said agreement on behalf of the City. BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable DISCUSSION: On January 23,1996 Council, by Resolution 18193, approved an agreement with Rick Engineering Company to perform Preliminary Engineering Design Studies for interchanges with I-80S at Telegraph Canyon Road, Orange Avenue and Palomar Street. The proposed first amendment to the contract includes two changes. The changes are, a readjustment of compensation with no change in total compensation, and an extention of time. COMPENSATION ADJUSTMENT The contract was approved anticipating that a Project Study Report/Project Report (pSR/PR) would not be required for Telegraph Canyon Road interchange improvements because the improvement costs would be less than I million dollars allowing Caltrans' encroachment process to be used instead. Since Caltrans has not required that item, the first amendment includes the deletion of the ;; -/ Page 2, Item Meeting Date 1/21/97 PSR/PR for the Telegraph Canyon Road interchange. Two fees in the contract have been adjusted with no change in total contract amount. The contract amount for Phase 2 was reduced by $18,880 to reflect the reduced work associated with preparing an Encroachment Permit rather than a PSR/PR and transferred to Phase 3 to compensate for additional design required by Caltrans. Phase 2 fee is now $74,080.00 and Phase 3 is $157,630.00. Table I indicates these changes showing the original contract amount for each phase and the amount for each phase as proposed. TABLE 1 Phase No. Description Original Contract Amended Fee Approved Fee Geometrics and Cost Estimate for 1 Telegraph Canyon Road $20,150 $20,150 Project Study Report/Project Report (PSR/PR) for Telegraph Canyon 2 Road (Original Contract) <tll'J"t:" Olin '" Encroachment Permit for Telegraph Canyon Road ( First Amendment) 3 Plans Specifications and Estimates (PS&E) for Telegraph Canyon Road 4 Access Approval Report (AAR) for $50,400 $50,400 East Palomar 5 Project Study Report (PSR) for East $78,960 $78,960 Palomar Street 6 Project Study Report/Project Report $104,720 $104,720 (PSRJPR) for East Orange Avenue 7 Expenses $17,180 $17,180 Total Cost $503,120 $503,120 Although the PSR/PR for Telegraph Canyon Road was not required by Caltrans for Phase 2, and the contract amount for that Phase was correspondingly reduced to reflect work required for an Encroachment Permit, staff believes that the Phase 3 fee amount should be increased by the amount Phase 2 was reduced for the following reasons: I, The addition of extra meetings due to schedule changes caused by a variety of items such as non-concurrent processing of the three projects, and unforeseen issues with Caltrans not anticipated in the original scope of work. &-;2 Page 3, Item Meeting Date 1/21/97 2. Preparation of estimates, exhibits, and alternatives to support a design exception fact sheet for Telegraph Canyon Road, addressing items that did not meet Caltrans Standards. This work was originally indicated in the contract as to be paid for as extra work. 3. Additional design work for the Plans, Specifications and Estimates (PS&E) for the Telegraph Canyon Road project is required. 4. Additional effort, studies and alternatives are necessary to comply with Caltrans procedures beyond that originally anticipated. Staff has been closely involved with the process and agrees, to our frustration, that the scope of work at Telegraph Canyon Road has expanded due to Caltrans' procedures and therefore, no reduction in contract amount should be considered. In December 1996, Caltrans indicated that the geometric design concepts could be submitted once final revisions to traffic analysis calculations have been submitted. Rick Engineering anticipates that preliminary geometric designs will be submitted to Caltrans for Telegraph Canyon Road and Orange A venue by the time this item is considered by Council. Work on the Palomar Street interchange will follow preliminary approvals of the geometries for the other two interchanges. TIME EXTENTION The First Amendment includes a new date of completion of February 23,1998 unless a letter is received from the City Engineer extending the date of completion beyond that date. The completion date will be no later than of August 23,1998 without further Council approval. This provision has been added so that further delays and a corresponding need for additional time for completion of this contract as a result of Caltrans' processing can be addressed by the City Engineer without returning to Council. FISCAL IMPACT: $550,000 has been appropriated for this project as STM 327 in account number 621-6210. Of that amount, $503,120 was allotted for Rick Engineering and the remainder to cover staff time. There is no proposed change in the contract amount although the fees for Phases 2 and 3 were adjusted. All costs associated with this project are from the Transportation Development Impact fee (TDIF) program. File 730-1O-STM327 M:IHOMEIENGINEERIAGENDAIRICKAlI3.W AU ?-;J RESOLUTION NO. /?5~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND RICK ENGINEERING COMPANY FOR PRELIMINARY ENGINEERING DESIGN SERVICES FOR THREE INTERCHANGES WITH INTERSTATE 805 AT TELEGRAPH CANYON ROAD, ORANGE AVENUE AND PALOMAR STREET AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT WHEREAS, in January of 1996, Council approved an agreement with Rick Engineering to prepare Preliminary Studies for Interchanges at I-805 and Telegraph Canyon Road, Orange Avenue and Palomar Street because such studies are required by Caltrans prior to construction of major projects within Caltrans Right of Way; and WHEREAS, Rick Engineering, along with Smith & Kempton and ci ty staff, has been working towards Obtaining the necessary Caltrans approvals during the last year; and WHEREAS, significant progress has been made towards obtaining Caltrans' approval, but the process has taken longer than anticipated as a result of Caltrans additional requirements and processing; and WHEREAS, an extension of time and reallocation of compensation is being requested to allow the work to continue; and WHEREAS, the extension requested is commensurate to the time extension approved by Council for the project managers of this project, Smith & Kempton. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula vista does hereby approve the First Amendment to the agreement between the City of Chula vista and Rick Engineering Company for preliminary engineering design services for three interchanges with Interstate 805 at Telegraph Canyon Road, Orange Avenue and Palomar Street, a copy of which is on file in the office of the City Clerk as Document No. BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute said Amendment for and on behalf of the City of Chula vista. Presented by Approved as to form by John P. Lippitt, Director of Public Works c:\rs\rick.1st Kaheny, ? --L/ FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF CHULA VISTA AND RICK ENGINEERING COMPANY FOR PRELIMINARY ENGINEERlNG DESIGN SERVICES FOR THREE INTERCHANGES WITH 1-805 AT TELEGRAPH CANYON ROAD, ORANGE AVENUE AND PALOMAR STREET THIS FIRST AMENDMENT TO THE AGREEMENT FOR PRELIMINARY DESIGN SERVICES APPROVED BY RESOLUTION 18193 (AMENDMENT) is entered into as of January 21,1997, by and between the City ofChula (CITY) a municipal chartered corporation of the State of California, and Rick Engineering Company (CONSULTANT), whose place of business and telephone numbers are set forth on Exhibit A, Paragraph 6. RlCITALS: WHEREAS, the City of Chula Vista has approved an agreement with Rick Engineering Company dated January 23,1996 and approved by Resolution 18193 (Agreement); and WHEREAS, that agreement requires the CONSULTANT to complete the work under the contract by January 23,1997; and WHEREAS, CONSULTANT has been delayed by the process required by CalTrans; and WHEREAS, CONSULTANT has had to do additional work not anticipated in the, Agreement; and WHEREAS, CONSULTANT will not be required to prepare Project Study ReportlProject Report (pSRlPR) for the Telegraph Canyon Road interchange; and WHEREAS, CITY requires the completion of the contract in order to complete needed improvements to the interchanges at Telegraph Canyon Road ,Orange Avenue and Palomar Street to provide necessary infrastructure to meet future threshold standards; and WHEREAS, both CITY and CONSULTANT desire to amend the Agreement approved by Resolution 18193 to delete the PSRlPR for Telegraph Canyon Road and revise the scope of work to include additional items required by CalTrans. NOW, THEREFORE, Exhibit A of the Agreement is hereby amended to read as follows: A. Amend 7, General Duties: to read as follows: ?~5 Exhibit A Page I Rick Engineering 1/9/97 Consultant will take the lead role in preparation of and coordinate approval/review of: an Encroachment Permit for work to be accomplished at Telegraph Canyon Road , Project Study Reports for East Orange A venue/ 1805 interchange, a Project Study Report for Orange A venue, and an Access Approval Report for the interchange with 1-805 at Palomar Street. B. Amend 8A, Detailed Scope of Work as follows: Telegraph Canyon Road Phase 2 (Obtain An Encroachment Permit) Item B 1. Delete the sentence 'The plans shall be prepared to meet current CaITrans requirements for PSR/PR purposes". 2. Replace B 1 with the following: Provide any necessary plans as required by CaITrans to obtain an Encroachment Permit 3. Delete E entirely. Orange Avenue Interchange Under breakdown of work tasks for this interchange: I. Revise "1" to read, Prepare PSR/PR and Environmental work with the same scope of work as that for Telegraph Canyon Road- Phase 2 as indicated in the original Agreement (without changes included in this amendment), with the following exceptions: C. Amend 8 C, Dates or Time Limits For Delivery of Deliver abIes as follows: 1. To read as follows: Deliverable No.2: Obtain an Encroachment Permit from CalTrans for Telegraph Canyon Road. D. Amend 8 D, Date for Completion of all Consultant services as follows: 1. February 23,1998 unless extended in writing by the City Engineer prior to that date but in no case later than July 23,1998. Rick Engineering 1/9/97 ?~I Exhibit A Page 2 E. Amend liB Fixed Fee Arrangement as follows. I. Revise the Table as follows: Phase No. Phase Fee for Said Phase 2 Obtain an Encroachment Permit for Telegraph $74,080.00 Canyon Road 3 No Change $157,630.00 F. Except as modified herein, all other provisions of the Agreement approved by Resolution 18193 on January 23,1996, shall remain in full force and effect. End of Amendment Signature Page Follows Rick Engineering 1/1 0/97 c:;-? Exhibit A Page 3 Signature Page for the First Amendment to Agreement between City of Chula Vista and Rick Engineering Company for Preliminary Engineering Design Services For Three Interchanges With 1-805 At Telegraph Canyon Road, Orange Avenue And Palomar Street IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First Amendment thereby indicating that they have read and understood same, and indicate their full and complete consent to its terms: Dated: ,1997 City of Chula Vista By: Shirley Horton, Mayor Attest: Beverly Authelet, City Clerk Approved as to form: ey Rick Engineerin~com]J y - r---> By: ~.....' ~ Kai Ramer, Associate M:\HOMEIENGINEERIADMINICONTRAC1\AGRMTRJK. W A U Rick Engineering 1/9/97 i:,-y Exhibit A Page 4 COUNCIL AGENDA STATEMENT SUBMITTED BY: ;'ii <<~ Resolution Amending the Fiscal Year 1996-1997 Capital Improvements Budget by adding a project for the Golf Course Drainage Channel Project # DR 132 and Appropriating Funds. Director of PUbliC. Works ~. City Manager(8 bCb Q'0'( Item--L Meeting Date 1/21/97 ITEM TITLE: REVIEWED BY: (4/Sths Vote: Yes -X.. No-> Staff has been working with the City of San Diego, County of San Diego, and the Sweetwater Authority to develop a cooperative project to lower the water lines crossing the Sweetwater River westerly of the Chula Vista Golf Course. There is tentative agreement between the Staffs of the four Agencies to lower the water lines, and it is anticipated that an Agreement will be before Council in the next month to share in the cost of the Project. This Resolution will establish the project in the CIP to cover the City's share of costs and provide initial funding. RECOMMENDATION: It is recommended that Council approve the Resolution creating the project and Appropriating $20,000 from the Golf Course Revenue Fund. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The Chula Vista golf course has experienced serious flooding over significant periods of time at the west end of the course which disturbs regular play on the course. The problem is caused by inadequate drainage downstream of the Willow St. Bridge in County Parks property. Two water lines cross the drainage channel at an elevation that is too high. The pipes have acted as a dam causing siltation upstream into the Golf Course which, en effect, causes a lot of water to stand on the Golf Course. This situation also causes serious flooding and siltation problems with the intersection of Willow St and Bonita Rd. Storm water drains by pipelines exiting onto the Golf Course property. When The Golf Course is flooded the pipes can't carry water very well and they plug up with silt. Staff has been working with the developers of the future Bonita Hotel. A status report was sent to Council on December 4, 1996. One issue with siting the hotel at this location was the problem with flooding of the Course at the western end. This problem will not allow a first class Golf Course that would be necessary in order to make the Hotel successful. Staff has been told that the drainage problem needs to be rectified. 7-/ Page 2, Item Meeting Date The City Manager has authorized a Contract with Boyle Engineering to Update the 1980 Golf Course Drainage Study which makes recommendations for the correction of the flooding problems. In addition to lowering the water lines, the study will make recommendations for channel improvements and/or dredging. The cost to just lower the water lines is estimated at $500,000. Staffs from the affected agencies have met and agreed to develop a project to lower the water lines and share in the cost. Sweetwater Authority will construct the project and the Agencies will share in the cost as follows: AGENCY COST City of Chula Vista County of San Diego City of San Diego Water Utilities Sweetwater Authority $166,666 $166,666 $ 83,333 $ 83,333 The benefit to the County and City of this project is for adequate drainage for our properties and Streets. The Water Agencies don't really gain anything by doing this now, but are willing to participate in the cost. In effect the water Agencies are paying 1/3 of the cost of their line while the City and County are paying 1/3 of the cost of both lines. The Participation Agreement between the Agencies is not ready for Council Approval at this time. However, Sweetwater Authority has informed us that they have an opportunity to acquire the pipe necessary for the work at a reduced cost and have asked us for advanced approval to initiate the purchase order. The order will take about 6 weeks for delivery of pipe. The goal is to lower the pipelines this spring, while the water demand is low. One manufacturor has over 500 feet of new pipe in stock as a result of a cancelled order. The manufacturor has agreed to sell that pipe for .a greatly reduced price of $73 per foot. A new order for pipe would cost around $200 per foot (Sweetwater estimates between $160 to $275 per foot.). Taking advantage of this opportunity represents a cost savings of approximately $127 per foot or $50,800 savings to the project and $17,000 savings to Chula Vista. This pipe can be delivered in about 6 weeks whereas it would be a 12 week delivery for newly manufactured pipe. An Agreement has not been finalized between the 4 Agencies to complete and fund the project. It is expected that an Agreement will be before the Council in February. Staff is now only requesting adequate funding to pay our share of the pipe purchase and some staff time. When the formal agreement is before Council staff will make a recommendation to appropriate the remainder of the funds. In the meantime, staff will also attempt to gain a reimbursement agreement between the benefiting parties, ie City, Golf Course and the Bonita Hotel to pay for this project. //2 Page 3, Item Meeting Date FISCAL IMPACT: The City is committing to an expenditure of$16,269.33 to complete the lowering of the water lines and this resolution appropriates an additional $3,730.67 to cover staff costs etc to bring the total appropriation at this time to $20,000. Staff will be returning with future appropriation requests to lower the pipelines and dredge the channel when the Agreement between the Agencies is ready. Attachment A -Letter from Sweetwater Authority M;\HOMEIENGINEERIAGENDAIGOLFDRN.JPL 7/} RESOLUTION NO. / ?lf5t RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 1996-97 CAPITAL IMPROVEMENTS BUDGET BY ADDING A PROJECT FOR THE GOLF COURSE DRAINAGE CHANNEL PROJECT #DR132 AND APPROPRIATING FUNDS WHEREAS, staff has been working with the City of San Diego, county of San Diego, and the Sweetwater Authority to develop a cooperative project to lower the water lines crossing the Sweetwater River westerly of the Chula Vista Golf course; and WHEREAS, there is tentative agreement between the staffs of the four agencies to lower the water lines and it is anticipated than an Agreement will be before Council in the next month to share in the cost of the project; and WHEREAS, it is now necessary to establish the project in the CIP to cover the City'S share of costs. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula vista does hereby amend the Fiscal Year 1996-97 Capital Improvements Budget by adding a project for the Golf Course Drainage Channel Project #DR132. BE IT FURTHER RESOLVED that the amount of $20,000 is hereby appropriated to complete the lowering of the water lines from Golf Course Fund 215 to CIP DR132 Golf Course Drainage Channel. Presented by Approved as to form by John P. Lippitt, Director of Public Works city At C:\rs\golf.cip 7~i COUNCIL AGENDA STATEMENT Item: Meeting Date:01/21/97 II SUBMITTED BY: Report: Approving Enhancement of East "H" Street Landscape Director of Parks, Recreat~(\a~ Open Space"tv1 v' City Manage~ , ~ ) (4/5ths Vote: Yes _ No .xJ ITEM TITLE: REVIEWED BY: This report is being re-scheduled from January 21, 1997 to January 28, 1997 due to staff's continuing work with the consultants to ascertain alternatives for the project. STAFF RECOMMENDATION: That Council re-agendize the East "H" Street Landscaping report to January 28, 1997. [NErWORK - me - Al13 - 1-28estH.A13 -January 10, 1997] 1 8"'/ Item 9 COUNCIL AGENDA STATEMENT Meeting Date 1121197 ITEM TITLE: PUBLIC HEARING: Consideration of the following applications filed by Rancho Del Rey Investors, L.P. for 28.8 acres located on the south side of East "J" Street between Paseo Ranchero and Vaquero Court within the Rancho Del Rey SPA III Planned Community: a. PCM-97-01: Amendments to Rancho Del Rey SPA III Sectional Planning Area (SPA) plan and associated documents to allow a 58 dwelling unit density transfer from Parcel R-7c to Parcel R-6 and change the density range and permitted number of dwelling units of both parcels accordingly. b. PCS-97-01: Tentative Subdivision Map known as Rancho Del Rey SPA III Chula Vista Tract 97-01 for 25.8 acres located on the south side of East "J" Street between Paseo Ranchero and Vaquero Ct. within the Rancho Del Rey SPA III Planned Community. DRC-97-01: Appeal of the Design Review Committee's decision to deny the site plan and architecture of a 256 dwelling unit condominium complex at the Tentative Subdivision Map site. SUBMITTED BY: Director of Plannin~ / #~"v~ tIP., !/o ffec ~ .-7 Rancho del Rey Investors has requested that this public hearing be continued to February 4, 1997, in order to consider various applications for Parcel R6 in Rancho del Rey SPA III. Revised plans have been submitted that will require additional time for staff review and analysis. c. REVIEWED BY: Yes_No ....KJ Attachment: Letter from McMillin Companies dated January 16, 1997, requesting continuance. 9~/ \' 2727 Hoover Avenue National City, CA 91950 16191477-4117 .\\ Mcvlillin ComIXmies January 16,1997 The Honorable Shirley Horton Mayor of Chula Vista and Chula Vista City Council City of Chula Vista Office of the Mayor 276 Fourth Avenue Chula Vista, CA 91910 Re: Rancho del Rey, SPA III - Parcel R6 Dear Mayor Horton and Councilmembers: Please accept this letter as a request by Rancho del Rey Investors, to continue the public hearing to consider various applications for Parcel R6 in Rancho del Rey SPA III from January 21, 1997 to February 4, 1997. We have submitted, for your staff's review, revised plans that will require additional time to review and analyze. Thank you for your consideration. Very truly yours, McMILLIN PROJECT SERVICES, INC. CTF:hmo cc: Ken Lee, Assistant Planning Director h:\ww\data \rdr\heidi\letters\craig\shorton 9-7 SUBMITTED BY: Item / tJ Meeting Date 1/21/97 Resolution /597 Approving a contract for $69,000 with Marty Chase for updating the Public Facilities Development Impact Fee (PFDIF) program and the related Fire Facilities Master plan (PS- 147) and appropriating additional funds therefor. , (L../ Deputy City Manager KremplG; Principal Management Assistant youn9J7'J/ City Manager~ (4/Sths Vote: Yes-K- No___ COUNCIL AGENDA STATEMENT ITEM TITLE: REVIEWED BY: (This item was continued from the meeting of January 14, 1997, to respond to certain issues raised by Council. These issues are addressed specifically under the discussion on pages 3-7. The background and scope of services text is unchanged.) The Public Facilities Development Impact Fee program provides for the funding required to construct needed public facilities and prevent existing residents from subsidizing the City's capital costs to serve new development. In order to properly reflect changes in the City's facility needs and their respective costs since the last update, it is proposed that the City enter into a contract to update both the Public Facilities DIF and the related Fire Facilities Master Plan. The timing of this update is intended to incorporate the Otay Ranch annexation area into the DIF prior to issuance of any building permits. RECOMMENDATION: That Council approve the resolution to award the contract and appropriate additional funds therefor. BOARD/COMMISSION RECOMMENDATION: N/A BACKGROUND The Public Facilities Development Impact Fee program (PFDIF or DIF) enables the City to implement the intent of the Growth Management Program and,ensure that existing residents do not bear the costs of new development. Following the requirements of Assembly Bill 1600 of 1987 (Government Code 66000), this program was adopted by Ordinance 2320 in 1989. One of many separate DIF programs (for such items as roads, drainage and SR-12S), the PFDIF is intended to collect the costs of new or expanded City facilities as new projects are built. The components of this program include: * Civic Center Expansion * Police Department Expansion and Improvements * Corporation Yard Relocation * Libraries * Fire Suppression System * Geographic Information System (GIS) * Mainframe Computer * Telephone System Upgrade * Records Management System /p--I Item Meeting Date , Page 2 1/14/97 It is the program's intent that the cost of these facilities be shared among the various beneficiaries of the facilities. In cases where the existing population creates part of the need for a facility, the cost associated with this "City Share" will be borne by the City of Chula Vista on behalf of existing residents. The City share represents a deficiency to be made up by the City and/or the provision by the City of a new facility that benefits both existing and future residents (e.g. to make up for space deficiencies at the corporation yard or to build a fire training tower which serves the whole City). On the other hand, where future development creates an additional facility need for the new residents, the cost associated with this new need is apportioned to the future development in the form of a fee, and represents the DIF share (e.g. Fire Station #6, serving the EastLake/Rancho La Cuesta area) . The formula for determining each charge is complex. evaluation of: It entails 1) Long term facility needs, typically via master planning 2) Costs for those new or expanded facilities 3) Adequacy of existing facilities to meet buildout needs (or applicable standards/ratios) 4) Computation of City Deficiency shares which would not be borne by development 5) Projections of new units or projects to be developed through the term of the DIF (through 2010) 6) Assignment of a per unit or "Equivalent Dwelling unit" (EDU) fee to pay for the appropriate share of new facilities. As development phasing and density change and construction costs for new facilities change, the City updates the DIF to reflect both the new costs and the appropriate share to be borne by those units left to be built. Recent communications from the Building Industry Association point out how important it is that these calculations be precise and appropriately justified. In 1993 when the PFDIF was last updated, staff and a consultant worked closely with local developers and building industry groups to incorporate all identified concerns and present a consensus report. That same cooperation and detailed review would also be part of the development of any update to the DIF. Finally, regarding the Fire Facilities Master Plan, this is a study that evaluates the precise locations for new fire stations or relocation sites for existing stations to optimize response times and fulfill the GMOC guidelines. This entails collection of existing response time data, measurement of alternate routings on existing streets, estimation of response times and routings on planned streets, computer modeling of the data to provide an Jj9~2 Item Meeting Date , Page 3 1/14/97 efficient fire station network and determination of the appropriate size (number of trucks/bays) and cost for each facility. DISCUSSION Staff Availabilitv The last major updates to the Public Facilities DIF and Fire Facilities Master Plan were accomplished by the Policy Analysis and Program Evaluation Unit (PAPE) of the Management and Information Services Department. That division has since been eliminated due to budget cuts. Although some of the staff who worked on those projects are still with the City, current assignments do not allow enough time for the in-depth, several month process of updating the DIF. To the extent possible, they will be lending their expertise and oversight to this project. Those staff, their current assignments and comments regarding their workloads are detailed below: Staff Current Assignments Comments Cheryl Assistant Finance Director: Assisted in initial PFDIF Fruchter staff and audit supervision; and Fire Master Plan while revenue estimation, in PAPE. Took on collection and generation; additional duties until in-house sewer billing. Revenue Manager position is filled. Shauna Principal Management Assisted in prior PFDIF Stokes Assistant, Public Works update. In addition to Operations and Engineering: Engineering duties, took on Budget, project accounting/ additional Operations billing, Operations work responsibilities when the management, support staff Public Works Coordinator supervision, FEMA position was frozen (upon reimbursements, labor the previous incumbent negotiations, agenda moving to Police. ) reports. Gerald Principal Management Assisted in prior PFDIF Young Assistant, Administration: update. Took on additional CIP, budget, legislation, duties with previous 2 PMAs labor negotiations, SDG&E and Deputy CM leaving. One franchise, cable issues/ position backfilled with wireless site marketing. hourly assistance. Generally, the ability to take on special projects such as this has been impacted by a drop in key staff which included elimination of or vacancies in the following positions: )IJ/3 Item Meeting Date , Page 4 1/14/97 Admin./Analytical Staff 1992-93 1996-97 Deputy City Manager 2 1 Asst. Directors: Mgt. Svs. I Library, 3 0 Community Development (vacant) Revenue Manager (vacant) 1 0 Public Works Coordinator (frozen) 1 0 Principal Management Assistant 7 5 Disaster Preparedness Coord. (duties 1 . 5 shared by PMA and .5 training staff) Senior Management Assistant 1 0 Administrative Analyst (Admin and 3 2 Comm Dev positions eliminated, one filled on hourly basis) TOTAL 19.00 8.50 RFP for Consultant On November 22, staff issued a request for proposals for an update to the Public Facilities DIF, incorporating among other things, updated costs for required facilities and consideration of the City-annexed parcels of Otay Ranch. This RFP also requested proposals for an update to the Fire Facilities Master Plan, to be included in a final contract at the City's option. In addition to the general notice on this solicitation, staff also sent RFP packages to three consultants which have had previous experience with similar projects. Willdan Associates had worked on the previous update to the Public Facilities DIF. Marty Chase, as the former Assistant Director of Management and Information Services, had worked on both the 1993 PFDIF update and the 1989 Fire Facilities Master Plan. Since that time, he has also consulted with the City on the Otay Ranch property tax sharing agreement. Ralph Anderson and Associates had developed the FIND model (Fiscal Impact of New Development) and worked on the Public Facilities Financing Plan for Otay Ranch. Willdan Associates and Ralph Anderson each declined the RFP. The sole response submitted was from Marty bid of $46,000 for the PFDIF update and $23,000 Facilities Master Plan update. to respond to Chase, with a for the Fire jjJ.-( Item Meeting Date , Page 5 1/14/97 Cost Comparisons: Other Consultants or In-House Staff At the meeting of 1/14/97, Council questioned the hourly rate which this contract represented. Assuming a six month proj ect, the $69,000 compensation equates to $66.35 per hour. This rate is inclusive of all clerical work, overhead and other expenses. Other sample consultants and their rates are shown below: Firml Contract Rates Comments Willdan - - 1992/93 Consultants: Avg. 1992 contract, DIF update $109/hr. not including expenses Ralph Andersen - - Consultants: $75-$125/hr 1991 contract, FIND Model for new not including development direct expenses Cotton/Beland - - Consultants: $80-$120/hr 1995 contract, Otay Ranch Planning/Technical: $30- not including Consulting $80/hr. expenses Clerical: $30-$40/hr Lettieri-McIntyre $55-$85/hr, not to 1993 contract! - - Otay Ranch exceed $15,000/mo. not including planning/managemt. $300/month expenses Brown, Vence - - Consultants: $80-140/hr 1991 contract, Solid Waste Planning/Technical: $60- not including negotiations $70/hr expenses Clerical: $45/hr Marilyn ponseggi - Consultant: $85-105/hr 1996 contract, - Salt Creek Planning/Technical: $42- incl. technical Mitigation $65/hr sub-consultant, monitoring Clerical: $35-$45/hr not including expenses Expenses typically added to such printing, binding, travel/lodging, time, telephone calls/faxes, and overhead. contractual rates include: mileage, delivery, computer markups on such items for For additional comparison purposes, Council questioned 1) whether there are any city staff paid at the same hourly rate this contract would represent or 2) whether the contract contains any fixed costs aside from a projected hourly wage. On the first question, there are four city employees who earn more per hour in direct salary and benefits than this lump sum contract would pay: the City Manager, City Attorney, Assistant City Manager /v/~ Item Meeting Date , Page 6 1/14/97 and Police Chief. However, when the City is charging for a user fee service (such as development permit processing), an overhead or full cost recovery charge is typically added to such direct salary costs to reimburse for support staff, payroll, workers compensation, building/ equipment depreciation, etc. with these overhead costs added to salaries and benefits, many additional employees would exceed this consultant's projected hourly rate. As the above sample data indicates, consultants typically charge more than the direct wage of their public sector counterparts to reflect their equivalent overhead, clerical, medical, tax, insurance, and other expenses. In answer to the second question, it should be emphasized that this amount is inclusive of all direct expenses. Thus, while there is an expectation of certain word processing/clerical, spreadsheet preparation, printing, copying and telephone costs and also typically a certain amount of mileage associated with verifying potential fire response routes/times, there would be no additional compensation for these expenses. Alternatives Were in-house staff to take on this project, even with reprioritization of other projects, it is unlikely it could be completed on the same timeline proposed in order to have updated fees in place for the processing of the otay Ranch. Nevertheless, staff estimates that if it is Council'S desire to proceed with in- house staff only, this could be done in approximately 12-18 months with an equivalent of 6-9 months of full-time staff work (e.g. approximately 20-25% time commitments from two or more key staff members) . Additional time is projected based on the need to coordinate work between various employees and get up to speed on less familiar portions of the projects (e.g. fire master plan, otay Ranch dwelling unit and facility projections). The base cost for such time commitment is estimated at a Principal Management Assistant's salary and benefits for approximately 1,040-1,560 hours or $28.14 x 1.6 (benefits, overhead) x 1,040-1,560 hrs. = $46,820 to $70,240 (not inCluding additional costs for clerical support). At this point, it is not known what impact the addition of otay Ranch facility needs and dwelling units and the recalculation of facility costs will have on the public facility DIF fees. In the absence of an updated program, however, it is not clear whether the current PFDIF would adequately represent the otay Ranch project's fair share of its public facility obligation. In this regard, there is a value to accomplishing this project in a short time frame. The alternative should staff be directed to perform the work in-house over this longer time period would be to assume the risk of an incorrect fee and charge otay Ranch permits at the existing DIF amounts. J?J/~ Item Meeting Date , Page 7 1/14/97 While earlier prioritization of staff workload may have facilitated doing this project in-house, several factors have impacted workload, including: position freezes/elimination/consolidation, veterans home, supplemental subventions, labor negotiations, changes to the budget process, pursuit of new revenue proposals, major personnel issues, in-house sewer billing, cable rate filings, Computer Aided Dispatch/BOO MHz radio system, legislative RFP, library authority sales tax proposals, cardroom issues, utility deregulation, and Sharp hospital and SDG&E negotiations. Two other ideas were discussed as optional approaches. The first idea would be to do a blend with the consultant and staff somehow sharing tasks. The second idea would be for staff to do the Public Facilities DIF update portion and the consultant to do the Fire Facilities Master Plan update only. Neither of these ideas are recommended by staff or the consultant. The shared approach could likely be less efficient and involve more time on the part of all concerned for coordination and work integration. The second approach, while more practical, would still face the same staff time availability issues. Also, from the City's and the consultant's perspective, the two are obviously interrelated and the RFP response from the consultant was a package submittal and is intended as such. Scope of Services The proposal for the PFDIF included several options for how comprehensive each component update would be. Based on funding considerations and priority updates being the corporation yard, civic center and fire facilities components, staff negotiated a contract, presented tonight, that includes PFDIF update at $46,000 and a Fire Facilities Master Plan update at $23,000. The recommended approach is to use existing master plan documents as a foundation. The consultant would then work with staff to compile data and then develop formulas and projections to update the data and assumptions contained in the master plans. Particular emphasis would be placed on the corporation yard (making prior cost projections more site-specific), civic center (considering long- term parking and office annex needs) and fire facilities components. The fire and police components bear close scrutiny due to their relationship to GMOC response time thresholds. There are not sufficient funds at this time to perform a comprehensive update of each of the master plans. These will be done incrementally, with Fire Facilities planning updated now to coincide with final planning of the various Otay Ranch villages. The Library master plan is budgeted for update in 1997-9B. The proposed contract is structured for work to be completed by 175 calendar days after the agreement is executed, or by approximately /tfl -- ? Item Meeting Date , Page 8 1/14/97 July 15. This timeline is anticipated to accommodate the proper assessment of the amended PFDIF to pending Otay Ranch building permits. FISCAL IMPACT: The City's Capital Improvement Program includes an appropriation of $50,000 for the update of the Fire Facilities Master Plan (PS-147). Of this funding, $23,000 would be required for the services to be provided under this contract. The remainder of the contract, to update the Public Facilities DIF, does not currently have a related appropriation. It is recommended that the $46,000 for this portion of the project be appropriated from two sources: a $20,000 deposit toward that update from Otay Vista Associates (per their tentative map conditions) and other existing DIF balances in fund 850 (Public Facilities DIF). This cost would be supported by the Administrative component of the fees collected. #~y /r551 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A CONTRACT FOR $69,000 WITH MARTY CHASE FoR UPDATING THE PUBLIC FACILITIES DEVELOPMENT IMPACT FEE (PFDIF) PROGRAM AND THE RELATED FIRE FACILITIES MASTER PLAN (PS-l47) AND APPRoPRIATING ADDITIoNAL FUNDS THEREFOR WHEREAS, the Public Facilities Development Impact Fee program provides for the funding required to construct needed public facilities and prevent existing residents from subsidizing the city's capital costs to serve new development; and WHEREAS, in order to properly reflect changes in the city's facility needs and their respective costs since the last update, it is proposed that the City enter into a contract to update both the Public Facilities DIF and the related Fire Facilities Master Plan; and WHEREAS, the timing of this update incorporate the otay Ranch annexation area into issuance of any building permits. is intended to the DIF prior to NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula vista does hereby approve a contract with Marty Chase for updating the Public Facilities Development Impact Fee (PFDIF) program and the related Fire Facilities Master Plan (PS-l47), a copy of which is on file in the office of the City Clerk as Document No. BE IT FURTHER RESoLVED that the Mayor of the city of Chula vista is hereby authorized and directed to execute said Agreement for and on behalf of the City of Chula vista. BE IT FURTHER RESOLVED that $46,000 is hereby appropriated from two sources: a $20,000 deposit from otay vista Associates (per their tentative map conditions) and other existing DIF balance in Fund 850 (Public Facilities DIF). The balance of the contract amount has already been appropriated in the city's Capital Improvement project as a part of PS-l47, the Fire Facilities Master Plan. Presented by Approved as to form by George Krempl, Deputy City City Manager ~. Jl7t~ . ~ cfc-L Jo . Kaheny,:C--:;;;;y Att ney ,. , / 10- 9 Parties and Recital page(s) Agreement between City of Chula Vista and Marty Chase for updating the City of Chula Vista Public Facilities Development Impact Fee Program and Fire Station Master Plan This agreement ("Agreement"), dated January 14, 1997 for the purposes of reference only, and effective as of the date last executed unless another date is otherwise specified in Exhibit A, Paragraph 1 is between the City-related entity as is indicated on Exhibit A, paragraph 2, as such ("city"), whose business form is set forth on Exhibit A, paragraph 3, and the entity indicated on the attached Exhibit A, paragraph 4, as Consultant, whose business form is set forth on Exhibit A, paragraph 5, and whose place of business and telephone numbers are set forth on Exhibit A, paragraph 6 ("Consultant"), and is made with reference to the following facts: Recitals Whereas, the City of Chula Vista has a development impact fee program pursuant to Government Code 66000 et seq. and Ordinances 2320, 2432 and 2554; and, Whereas, said program provides for the funding of various public facilities necessitated by new development occurring in the City and General Plan area; and, Whereas, said program must be updated regularly to reflect current costs and facility needs; and, Whereas, Consultant has replied to a City request for proposals to update that program and related documents and been recommended by staff to perform said work; and, Whereas, Consultant warrants and represents that they are experienced and staffed in a manner such that they are and can prepare and deliver the services required of Consultant to City within the time frames herein provided all in accordance with the terms and conditions of this Agreement; (End of Recitals. Next Page starts Obligatory Provisions.) 2pty9.wp November 2, Standard Form Two Party Agreement (Fourth Revision) 1993 Page 1 /1)-//1) Obligatory provisions Pages NOW, THEREFORE, BE IT RESOLVED that the City and Consultant do hereby mutually agree as follows: 1. Consultant's Duties A. General Duties Consultant shall perform all of the services described on the attached Exhibit A, Paragraph 7, entitled "General Duties"; and, B. Scope of Work and Schedule In the process of performing and delivering said "General Duties", Consultant shall also perform all of the services described in Exhibit A, Paragraph 8, entitled" Scope of Work and Schedule", not inconsistent with the General Duties, according to, and within the time frames set forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified in Exhibit A, Paragraph 8, within the time frames set forth therein, time being of the essence of this agreement. The General Duties and the work and deliverables required in the Scope of work and Sc;hedule shall be herein referred to as the "Defined Services". Failure to complete the Defined Services by the times indicated does not, except at the option of the City, operate to terminate this Agreement. C. Reductions in Scope of Work City may independently, or upon request from Consultant, from time to time reduce the Defined Services to be performed by the Consultant under this Agreement. Upon doing so, City and Consultant agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction in the compensation associated with said reduction. D. Additional Services In addition to performing the Defined Services herein set forth, City may require Consultant to perform additional consulting services related to the Defined- Services ("Additional Services"), and upon doing so in writing, if they are within the scope of services offered by Consultant, Consultant shall perform same on a time and materials basis at the rates set forth in the "Rate Schedule" in Exhibit A, Paragraph 10 (C), unless a separate fixed fee is otherwise agreed upon. All compensation for Additional Services shall be paid monthly as billed. 2pty9.wp November 2, Standard Form Two Party Agreement (Fourth Revision) 1993 Page 2 )~,j/ E. Standard of Care Consultantr in performing any Services under this agreement, whether Defined Services or Additional Services, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. I. Business License Consultant agrees to obtain a business license from the City and to otherwise comply with Title 5 of the Chula Vista Municipal Code. 2. Duties of the City A. Consultation and Cooperation City shall regularly consult the Consultant for the purpose of reviewing the progress of the Defined Services and Schedule therein contained, and to provide direction and guidance to achieve the objectives of this agreement. The City shall permit access to its office facilities, files and records by Consultant throughout the term of the agreement. In addition thereto, City ag~ees to provide the information, data, items and materials set forth on Exhibit A, Paragraph 9, and with the further understanding that delay in the provision of these materials beyond 30 days after authorization to proceed, shall constitute a basis for the justifiable delay in the Consultant's performance of this agreement. The parties hereto acknowledge that City will provide certain raw data as well as policy directives to Consultant; City acknowledges that Consultant is entitled to rely on such information which will in part be a basis for Consultant's work under this agreement. B. Compensation Upon receipt of a properly prepared billing from Consultant submitted to the City periodically as indicated in Exhibit A, Paragraph 17, but in no event more frequently than monthly, on the day of the period indicated in Exhibit A, Paragraph 17, City shall compensate Consultant for all services rendered by Consult- ant according to the terms and conditions set forth in Exhibit A, Paragraph 11, adjacent to the governing compensation relationship indicated by a "checkmark" next to the appropriate arrangement, subject to the requirements for retention set forth in paragraph 18 of Exhibit A, and shall compensate Consultant for out of pocket expenses as provided in Exhibit A, Paragraph 11. 2pty9 . wp November 2, Standard Form Two Party Agreement (Fourth Revision) 1993 Page 3 JjJ~/;2 All billings submitted by Consultant shall contain sufficient information as to the propriety of the billing to permit the City to evaluate that the amount due and payable thereunder is proper, and shall specifically contain the City's account number indicated on Exhibit A, Paragraph 17 (C) to be charged upon making such payment. 3. Administration of Contract Each party designates the individuals ("Contract Administrators") indicated on Exhibit A, Paragraph 12, as said party's contract administrator who is authorized by said party to represent them in the routine administration of this agreement. 4. Term. This Agreement shall terminate when the Parties have complied with all executory provisions hereof. 5. Liquidated Damages The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit A, Paragraph 13. It is acknowledged by both parties that time is of the essence in the completion of this Agreement. It is difficult to estimate the amount of damages resulting from delay in per- formance. The parties have used their judgment to arrive at a reasonable amount to compensate for delay. Failure to complete the Defined Services within the ~llotted time period specified in this Agreement shall result in the following penalty: For each consecutive calendar day in excess of the time specified for the completion of the respective work assignment or Deliverable, the consultant shall pay to the City, or have withheld from monies due, the sum of Liquidated Damages Rate provided in Exhibit A, Paragraph 13 ("Liquidated Damages Rate") . Time extensions for delays beyond the consultant's control, other than delays caused by the City, shall be requested in writing to the City's Contract Administrator, or designee, prior to the expiration of the specified time. Extensions of time, when granted, will be based upon the effect of delays to the work and will not be granted for delays to minor portions of work unless it can be shown that such delays did or will delay the progress of the work. 2pty9.wp November 2, Standard Form Two Party Agreement (Fourth Revision) 1993 Page 4 /J--'/3 6. Financial Interests of Consultant A. Consultant is Designated as an FPPC Filer. If Consultant is designated on Exhibit A, Paragraph 14, as an "FPPC filer", Consultant is deemed to be a "Consultant" for the purposes of the Political Reform Act conflict of interest and disclosure provisions, and shall report economic interests to the City Clerk on the required Statement of Economic Interests in such reporting categories as are specified in Paragraph 14 of Exhibit A, or if none are specified, then as determined by the City Attorney. B. Decline to Participate. Regardless of whether Consultant is designated as an FPPC Filer, Consultant shall not make, or participate in making or in any way attempt to use Consultant's position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a financial interest other than the compensation promised by this Agreement. C. Search to Determine Economic Interests. , Regardless of whether Consultant is designated as an FPPC Filer, Consultant warrants and represents that Consultant has diligently conducted a search and inventory of Consultant's economic interests, as the term is used in the regulations promulgated by the Fair Political Practices Commission, and has determined that Consultant does not, to the best of Consultant's knowledge, have an economic interest which would conflict with Consultant's duties under this agreement. D. Promise Not to Acquire Conflicting Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and represents that Consultant will not acquire, obtain, or assume an economic interest during the term of this Agreement which would constitute a conflict of interest as prohibited by the Fair Political Practices Act. E. Duty to Advise of Conflicting Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and represents that Consultant will immediately advise the City Attorney of City if Consultant learns of an economic interest of Consultant's which may result in a conflict of interest for the purpose of the Fair political Practices Act, and regulations promulgated thereunder. 2pty9.wp November 2, Standard Form Two Party Agreement 1993 (Fourth Revision) Page 5 ## F. Specific warranties Against Economic Interests. Consultant warrants and represents that neither Consultant, nor Consultant's immediate family members, nor Consultant's employees or agents ("Consultant Associates") presently have any interest, directly or indirectly, whatsoever in any property which may be the subject matter of the Defined Services, or in any property within 2 radial miles from the exterior boundaries of any property which may be the subject matter of the Defined Services, ("Prohibited Interest"), other than as listed in Exhibit A, Paragraph 14. Consultant further warrants and represents that no promise of future employment, remuneration, consideration, gratuity or other reward or gain has been made to Consultant or Consultant Associates in connection with Consultant's performance of this Agreement. Consultant promises to advise City of any such promise that may be made during the Term of this Agreement, or for 12 months thereafter. Consultant agrees that Consultant Associates shall not acquire any such Prohibited Interest within the Term of this Agreement, or for 12 months after the expiration of this Agreement, except with the written permission of City. Consultant may not conduct or solicit any business for any party to this Agreement, or for any third party which may be in conflict with Consultant's responsibilities under this Agreement, except with the written permission of City. 7. Hold Harmless Consultant shall defend, indemnify, protect and hold harmless the City, its elected and appointed officers and employees, from and against all claims for damages, liability, cost and expense (including without limitation attorneys' fees) arising out of the conduct of the Consultant, or any agent or employee, subcontractors, or others in connection with the . execution of the work covered by this Agreement, except only for those claims arising from the sole negligence or sole willful conduct of the City, its officers, or employees. Consultant's indemnification shall include any and all costs, expenses, attorneys' fees and liability incurred by the City, its officers, agents, or employees in defending against such claims, whether the same proceed to judgment or not. Further, Consultant at its own expense shall, upon written request by the City, defend any such suit or action brought against the City, its officers, agents, or employees. Consultants' indemnification of City shall not be limited by any prior or subsequent declaration by the Consultant. 2pty9.wp November 2, Standard Form Two Party Agreement 1993 (Fourth Revision) Page 6 )(;/6 8. Termination of Agreement for Cause If, through any cause, Consultant shall fail to fulfill in a timely and proper manner Consultant's obligations under this Agreement, or if Consultant shall violate any of the covenants, agreements or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Consultant of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by Consultant shall, at the option of the City, become the property of the City, and Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused City by Consultant's breach. 9. Errors and Omissions In the event that the City Administrator determines that the Consultants' negligence, errors, or omissions in the performance of work under this Agreement has resulted in expense to City g~eater than would have resulted if there were no such negligence, errors, omissions, Consultant shall reimburse City for any additional expenses incurred by the City. Nothing herein is intended to limit City's rights under other provisions of this agreement. 10. Termination of Agreement for Convenience of City City may terminate this Agreement at any time and for any reason, by giving specific written notice to Consultant of such termination and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. In that event, all finished and unfinished documents and other materials described hereinabove shall, at the option of the City, become City's sole and exclusive property. If the Agreement is terminated by City as provided in this paragraph, Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials to the effective date of such termination. Consultant hereby expressly waives any and all claims for damages or compensation arising under this Agreement except as set forth herein. 2pty9.wp November 2, Standard Form Two Party Agreement (Fourth Revision) 1993 Page 7 /#-~ 11. Assignability The services of Consultant are personal to the City, and Consultant shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of City. City hereby consents to the assignment of the portions of the Defined Services identified in Exhibit A, Paragraph 16 to the subconsultants identified thereat as "Permitted Subconsultants". 12. Ownership, Publication, Reproduction and Use of Material All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced under this Agreement shall be the sole and exclusive property of City. No such materials or properties produced in whole or in part under this Agreement shall be subject to private use, copyrights or patent rights by Consultant in the United States or in any other country without the express written consent of City. City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties prDduced under this Agreement. 13. Independent Contractor City is interested only in the results obtained and Consultant shall perform as an independent contractor with sole control of the manner and means of performing the services required under this Agreement. City maintains the right only to reject or accept Consultant's work products. Consultant and any of the Consultant's agents, employees or representatives are, for all purposes under this Agreement, an independent contractor and shall not be deemed to be an employee of City, and none of them shall be entitled to any benefits to which City employees are entitled including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave or other leave benefits. Therefore, City will not withhold state or federal income tax, social security tax or any other payroll tax, and Consultant shall be solely responsible for the payment of same and shall hold the City harmless with. regard thereto. 14. Administrative Claims Requirements and Procedures No suit or arbitration shall be brought arising out of this agreement, against the City unless a claim has first been presented in writing and filed with the City and acted upon by the City in accordance with the procedures set forth in Chapter 2pty9.wp November 2, Standard Form Two Party Agreement 1993 (Fourth Revision) Page 8 /0//7 1.34 of the Chula Vista Municipal Code, as same may from time to time be amended, the provisions of which are incorporated by this reference as if fully set forth herein, and such policies and procedures used by the City in the implementation of same. good over Upon request by City, Consultant shall meet and confer in faith with City for the purpose of resolving any dispute the terms of this Agreement. 15. Attorney's Fees Should a dispute arising out of this Agreement result in litigation, it is agreed that the prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the claim, including costs and attorney's fees. 16. Statement of Costs In the event that Consultant prepares a report or document, or participates in the preparation of a report or document in performing the Defined Services, Consultant shall include, or cause the inclusion of, in said report or document, a statement of the numbers and cost in dollar amounts of all contracts and subcontracts relating to the preparation of the report or d09ument. 17. Miscellaneous A. Consultant not authorized to Represent City Unless specifically authorized in writing by City, Consult- ant shall have no authority to act as City's agent to bind City to any contractual agreements whatsoever. B. Consultant is Real Estate Broker and/or salesman If the box on Exhibit A, Paragraph 15 is marked, the Consultant and/or their principals is/are licensed with the State of California or some other state as a licensed real estate broker or salesperson. Otherwise, Consultant represents that neither Consultant, nor their principals are licensed real estate brokers or salespersons. C. Notices All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such party, 2pty9.wp November 2, Standard Form Two Party Agreement 1993 (Fourth Revision) Page 9 /ty~1 dO postage prepaid, registered or certified, with return receipt requested, at the addresses identified herein as the places of business for each of the designated parties. D. Entire Agreement This Agreement, together with any other written document referred to or contemplated herein, embody the entire Agreement and understanding between the parties relating to the subject matter hereof. Neither this Agreement nor any provision hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. E. Capacity of Parties Each signatory and party hereto hereby warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement, and that all resolutions or other actions have been taken so as to enable it to enter into this Agreement. F. Governing Law/Venue , This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in the federal or state courts located in San Diego County, State of California, and if applicable, the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and performance hereunder, shall be the City of Chula Vista. [end of page. next page is signature page.] 2pty9.wp November 2, Standard Form Two Party Agreement (Fourth Revision) 1993 Page 10 Jv~/7 Signature Page to Agreement between City of Chula Vista and Marty Chase for updating the City of Chula Vista Public Facilities Development Impact Fee Program and Fire Station Master Plan IN WITNESS WHEREOF, City and Consultant have executed this Agreement thereby indicating that they have read and understood same, and indicate their full and complete consent to its terms: Dated: 19 City of Chula Vista by: Shirley Horton, Mayor Attest: Beverly Authelet, City Clerk Approved as to form: ~~rP-JIl C0v<&tlftf~ci~~ JOhn" . Kaheny, ity At'torneyC By: Dated: Exhibit List to Agreement (X ) Exhibit A. ) Exhibit B: 2pty9.wp November 2, Standard Form Two Party Agreement (Fourth Revision) 1993 Page 11 /tl/c2t7 Exhibit A to Agreement between City of Chula Vista and Marty Chase 1. Effective Date of Agreement: January 14, 1997 2. City-Related Entity: (Xl City of Chula Vista, a municipal chartered corporation of the State of California ("City") 3. Place of Business for City: City of Chu1a Vista, 276 Fourth Avenue, Chula Vista, CA 91910 4. Consultant: Marty Chase 5. Business Form of Consultant: (x Sole Proprietorship ( Partnership ( Corporation 6. Place of Business, Telephone and Fax Number of Consultant: 745 Dennis Avenue Chula Vista, CA 91910 426-3017 7. General Duties: The City of Chu1a Vista adopted a public facilities development impact fee program (hereinafter "PFDIF" or "DIF") in 1989 (Ordinance 2320). This program was subsequently amended by Ordinances 2432 and 2554. This program is intended to identify the public facilities required to support future development within the City of Chula Vista's general planning area through a projected build-out year of 2010, with a currently projected cost of $72 million, split between new development and city shares. This request is for proposals to assemble current data and revise facility needs and cost 2PTY9-A.wp June 7, 1995 Exhibit A to Standard Form Agreement Page 1 /fJ-c2/ projections to update: the PFDIF, related ordinances, and the City's Fire Station Master Plan. The public facilities currently included in the PFDIF are: * * Civic Center Expansion Police Department Expansion and Improvements Corporation Yard Relocation Libraries Fire Suppression System Geographic Information System (GIS) Mainframe Computer Telephone System Upgrade Records Management System * * * * * * * It is the City's intent that the cost of these facilities be shared among the various beneficiaries of the facilities. In cases where the existing population creates a need for a facility, the cost associated with this "City Share" will be borne by the City of Chula Vista on behalf of existing residents. The City share represents a deficiency to be made up by the City and/or the provision by the City of a new facility that benefits both existing and future residents. On the other hand, where future development creates an additional facility need for the new residents, the cost associated with this new need is apportioned to the future development in the form of a fee, and represents the DIF share. This program was structured to be consistent with the goals of AB 1600 (1987; Government Code 66000 et seq.). Updates to the program are to be consistent with changes in: state law, Chula Vista planning area boundaries, projected Chula Vista public facility needs, cost estimates for those facilities, and equivalent dwelling units (EDUs) of existing and future development. 8. Scope of Work and Schedule: A. Detailed Scope of Work: 2PTY9-A.wp June 7, 1995 Including but not limited to: 1. PFDIF UPDATE a. Updating development data and corresponding equivalent dwelling unit (EDU) proj ections. This update shall specifically include consideration of the western portions of the Exhibit A to Standard Form Agreement Page 2 I tJ -;2.;;2- 2PTY9-A.wp June 7, 1995 d. Otay Ranch project area (approximately 9,100 acres) subject to pending annexation into the City (hereinafter "Otay Ranch") . b. Updating all project revised development related costs. specifications based on data and calculating 1) Staffing Projections: In concert with staff from affected departments, CONTRACTOR shall reevaluate the staffing ratios used in PFDIF or applicable master plans to project for facility space needs. The revised staffing ratios shall take into account: 1) downsizing which has occurred throughout the City organization since the original master plants) were developed and 2) staffing formulas or other operational policies or guidelines. 2) Space Projections: Using the updated staffing forecasts, CONTRACTOR shall project the aggregate building, parking, storage and other space needs to serve the City's buildout population. These projections shall also include consideration of existing or proposed square footage ratios, design considerations associated with current master plan(s), and anticipated facility construction/relocation sites. Data shall also be broken down for each PFDIF component and affected department. 3) Equipment Projections: CONTRACTOR shall update estimates of related capital equipment needs for each PFDIF component. 4) Costs: CONTRACTOR shall compute updated cost estimates for all projects. c. Reassessing pre-existing City deficiencies using updated standards and ratios of city versus new development shares. Reassessing City cost shares on joint benefit projects. Exhibit A to Standard Form Agreement Page 3 /&-02;1 e. Updating development and project phasing schedules as applicable, including consideration of availability of funds from existing PFDIF balances and fee credits, future PFDIF payments or in-kind contributions, and City-share contributions. f. Additional Considerations: Police g. Police workload and Staffing: CONTRACTOR shall review police call for service (CFS) data, project CFS rates for the developing areas, and update the City's patrol staffing and support formulas as necessary. Based on this data, CONTRACTOR shall forecast the increase in sworn and non-sworn police staffing needed to serve new development. 2. FIRE STATION MASTER PLAN 2PTY9-A.wp June 7, 1995 a. Detail the number of fire stations (and fire companies) which will be needed to serve existing City areas, the development covered in the City's current Public Facilities Development Impact Fee (PFDIF) program, and development in the Otay Ranch such that response time, capital and operating costs are optimized. b. Determine the optimal, permanent location for City Fire Station #6. This station is presently located in an interim facility within the EastLake-I development. c. Identify primary and, if applicable, secondary sites for all new fire stations which will be needed to serve the developing areas. d. Identify primary and, if applicable, secondary sites for any existing fire stations which are recommended to be relocated to more optimal sites as part of the revised Master Plan. e. Develop a Fire Station Phasing Plan which details the time line for constructing new fire stations and/or relocating existing stations. The Phasing Plan shall be based on specific residential and/or commercial/industrial buildout levels. Exhibit A to Standard Form Agreement Page 4 /tJ~e2f 3. 2PTY9-A.wp June 7, 1995 f. Identify existing City fire stations which will require major remodeling by (or prior to) the year 2010, detail those improvements and provide related cost data. g. Develop a Fire Station Financing Plan detailing potential funding sources and budgeting plans for constructing new fire stations and relocating or remodeling existing fire stations. h. Assist City staff in detailing the fire- related capital equipment needed to serve new development. i. Calculate the costs of all fire-related projects to be included in the PFDIF and update the fee for the fire component of the PFDIF. Include in this calculation consideration of fire communications towers, as currently included in the PFDIF, or other communications technology (e.g. 800 MHz) . j. Using updated development data, reassess the City share of cost on PFDIF projects which jointly benefit new development and the pre- existing City. k. Assess the adequacy of the City's present fire threshold and performance guidelines and the methods of measuring those guidelines. ORDINANCE CHANGES. It is anticipated that in relation to the update and/or recent changes in state law, it may be necessary to update various sections of the City's ordinances or Municipal Code to implement the intent of the update. The CONTRACTOR shall prepare all such amendments for consideration by the City Council. 4. MEETINGS. CONTRACTOR shall participate in meetings wi th staff, other interested parties (e. g. from Chamber of Commerce, development industry), and Council to present and discuss finding and recommendations. Minor amendments to the requested documents or work product arising from such meetings shall be included as part of the contracted scope of work. Any additional reports required to be prepared following such meetings shall be provided at an hourly rate of compensation Exhibit A to Standard Form Agreement Page 5 /tJ/;2~ as provided in the Rate Schedule for Additional Services, Section 10.D. B. Date for Commencement of Consultant Services: ( ) Same as Effective Date of Agreement (X) Other: No later than 10 davs from effective date of aoreement C. Dates or Time Limits for Delivery of Deliverables: As specified per compensation schedule (Sections 10.A. and 10.B below) and date for completion of all Consultant services (Section B.D. below). D. Date for completion of all Consultant services: No later than 175 davs from effective date of aqreement E. Stipulations/Exceptions 2PTY9-A.wp June 7, 1995 1. Updating Facility/Design Plans: As outlined, it is CONTRACTOR's responsibility to determine buildout space needs for various City facilities. It is the CITY's responsibility to determine how these space needs are best met, to develop preliminary facility/design plans if needed for costing purposes, and if necessary, to formally update the design components of the Civic Center Master Plan; the facility component of the Police Facility Master Plan, the Corporation Yard Master Plan and the Library Master Plan. At the request of City staff, CONTRACTOR shall provide up to 40 (forty) hours of assistance on the aforementioned plan updates. Any CONTRACTOR involvement in the design/facility plan updates beyond 40 hours shall be reimbursed at hourly rates as specified under Rate Schedule for Additional Services, Section 10.D. Exhibit A to Standard Form Agreement Page 6 /6l--2? 9. Materials Required to be Supplied by City to Consultant: A. General: 1. Maps and development data for the Otay Ranch and non-Otay Ranch projects 2. Average daily trip (ADT)/land use data 3. Copies of current facility master plans (and backup files as needed and available) and Growth Management Program B. Component 1 - Civic Center Expansion 1. Up-to-date staffing and workload/performance measures for Civic Center departments and/or divisions 2. Identification of department/division positions as fixed or variable based on the City's full cost recovery formulas 3. Up-to-date building plans (with room dimensions) for the Civic Center complex and the El Dorado office building C. Component 2 - Police Facilities and Equipment 1. Police data as needed to update the patrol staffing formula and to project call for service demand in the developing areas 2. Up-to-date building plans (with room dimensions) for the police building D. Component 3 - Corporation Yard Relocation 1. Up-to-date staffing and workload measures for the Public Works' divisions 2. Identification of division positions as fixed or variable based on the City's full cost recovery formulas E. Component 4 - Library System 1. Detailed actual cost breakdowns for construction of South Chula Vista library F. Component 6,7,8,9 - Geographic Information System Mainframe Computer Upgrade Telephone System Upgrade Records Management System 2PTY9-A.wp June 7, 1995 Exhibit A to Standard Form Agreement Page 7 JtJ/27 1. Descriptive information and cost data for the various projects included under PFDIF component 6, 7, 8 and 9. G. Component 10 - General Administration 1. Up-to-date data on all charges and encumbrances made against the PFDIF by component and/or project. 10. Compensation: (X) Single Fixed Fee Arrangement. For performance of all of the Defined Services by Consultant as herein required, City shall pay a single fixed fee in the amounts and at the times or milestones or for the Deliverables set forth below: Single Fixed Fee Amount: $69,000, payable as follows: Milestone or Event or Deliverable Amount or Percent of Fixed Fee A. PUBLIC FACILITIES DIF UPDATE: 1. Development data and EDU projections are updated $4,600 2. Staffing Projections are updated for: a. Civic Center Departments other than Police b. Police Department $6,900 $4,600 3. Space Projections a (1) . Civic Center Comolex-Buildinqs. Buildout square footage projections are completed for departments/ divisions located in City Hall and the Public Services Building. : $3,450 a (2) . ci vic Center Comolex-parkinq. Buildout parking space. projections are completed. $1,150 b. Police Facilitv. Buildout projections are completed. space $2,300 c. Libraries. Buildout are completed. space proj ect ions $2,300 2PTY9-A.wp June 7, 1995 Exhibit A to Standard Form Agreement Page 8 /tJr,2~ d. Corporation Yard. are completed. Buildout space projections $2,300 4. proj ect Cost: Cost proj ections and City /new development shares are completed for each MAJOR PFDIF component: a. b. c. d. Civic Center Expansion Police Facility and Equipment Corporation Yard Relocation Library System $3,450 $2,300 $1,150 $1,150 Cost projections and City/new development shares are completed for the following. MINOR PFDIF Components: e. f. g. h. i. Geographic Information System Mainframe Computer Upgrade Telephone System Upgrade Records Management System General Administration $1,150 $1,150 $1,150 $0 $0 5 . A preliminary PFDIF update report with the revised fee components. is submitted, $2,300 6. City Council adopts the PFDIF Update. $4,600 B. FIRE FACILITIES MASTER PLAN UPDATE 1. Preliminary report delivered to staff (subject to interim monthly advances as specified below): $17,250 2. Presentation of report to Oversight Commission and other groups Growth Management applicable $2,300 3. Final report, presentation to City Council for their adoption, including calculation of fire components of Public Facilities DIF. $3,450 C. (X) Interim Monthly Advances.. The City shall make interim monthly advances against the compensation due for Phase B .1. (Fire Facilities Preliminary report) on a percentage of completion basis such that, at the end of that phase only the compensation for that phase has been paid. Any payments made hereunder shall be considered as interest free loans which must be returned to the 2PTY9-A.wp June 7, 1995 Exhibit A to Standard Form Agreement Page 9 /tJ~.21 City if the Phase is not satisfactorily completed. If the Phase is satisfactorily completed, the City shall receive credit against the compensation due for that phase. The retention amount or percentage set forth in Paragraph 18 is to be applied to each interim payment such that, at the end of the phase, the full retention has been held back from the compensation due for that phase. Percentage of completion of a phase shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City, or such other person as the City Manager shall designate, but only upon such proof demanded by the City that has been provided, but in no event shall such interim advance payment be made unless the Contractor shall have represented in writing that said percentage of completion of the phase has been performed by the Contractor. The practice of making interim monthly advances shall not convert this agreement to a time and materials basis of payment. D. Rate Schedule for Additional Services For any "Additional Services" pursuant 1.D. of the Agreement, Consultant compensated as follows: to Section shall be Category of Employee/ Consultant Name Rate Owner/Principal Martv Chase $50 per hour 11. Materials Reimbursement Arrangement For the cost of out of pocket expenses incurred by Consultant in the performance of services herein required, City shall pay Consultant at the rates or amounts set forth below: (X) None, the compensation includes all costs. 12. Contract Administrators: City: George Krempl Deputy City Manager City of Chula Vista 276 Fourth Avenue Chula Vista CA 91910 691-5031 2PTY9-A.wp June 7, 1995 Exhibit A to Standard Form Agreement Page 10 /jJJ~ 3(} Consultant: Marty Chase 745 Dennis Avenue 426-3017 13. Liquidated Damages Rate: $ per day. Other: 14. Statement of Economic Interests, Consultant Categories, per Conflict of Interest Code: Reporting x) Not Applicable. Not an FPPC Filer. 15. Consultant is Real Estate Broker and/or Salesman 16. Permitted Subconsultants: None 17. Bill Processing: A. Consultant's Billing to be submitted for the following period of time: ) Monthly ) Quarterly X) Other: Monthlv or more freauentlv as phases are completed B. Day ( ( ( ( of the Period for submission of Consultant's Billing: ) First of the Month ) 15th Day of each Month ) End of the Month X) Other: First of the Month or more freauentlv as phases are completed C. City's Account Number: 18. Security for Performance Performance Bond, $ Letter of Credit, $ Other Security: Type: Amount: $ Retention. notwithstanding If this space other provisions is to checked, then the contrary ( X) 2PTY9-A.wp June 7, 1995 Exhibit A to Standard Form Agreement Page 11 /iJ/ Y / requiring the payment of compensation to the Consultant sooner, the City shall be entitled to retain, at their option, either the following "Retention Percentage" or "Retention Amount" until the City determines that the Retention Release Event, listed below, has occurred: X) Retention Percentage: 10% ) Retention Amount: $ Retention Release Event: ( X) Completion of All Consultant Services ( ) Other: 2PTY9-A.wp June 7, 1995 Exhibit A to Standard Form Agreement Page 12 /t!/~J,;l COUNCIL AGENDA STATEMENT Item No. ) I Meeting Date: 1/21/97 Item Title Report -- Consideration of Renewal of Membership in the San Diego Convention and Visitors Bureau (ConVis) and Payment of Annual Dues for Calendar Year 1997 Public Information Coqrdinato Deputy City ManagerG (U Reviewed By City Manage~ ~ 4\5 Vote: No San Diego ConVis has invoiced the City of Chula Vista for our annual membership dues of $10,500. The Chula Vista Chamber of Commerce has questioned the necessity and cost effectiveness of maintaining our City membership. The purpose of this report is to discuss the pros and cons of maintaining our membership and to request Council direction as to whether or not we should pay the dues invoice for 1997. Submitted By RECOMMENDATION That Council approve our City membership in the San Diego ConVis for 1997 but advise them that our continued future membership is contingent upon providing more effective marketing for South Bay attractions as well as a South Bay presence on the Board of Directors and a greater opportunity to participate in the overall Con Vis Program. BOARD/COMMISSION RECOMMENDATION: N/A BACKGROUND Chula Vista has been a member of the San Diego Convention and Visitors Bureau for the past ten years. Other cities that are Con Vis members include the cities of Coronado and San Diego, as well as the San Diego Unified Port District and the County of San Diego. In January 1995, the City of Chula Vista transferred responsibility for the operation of the Bayfront Visitors Center to the Chula Vista Chamber of Commerce. Later the same year, a Chula Vista Convention and Visitors Bureau was created. The Visitors Bureau is currently subsidized by the City in the total amount of $133,000. The intent is to gradually transition the Visitors Bureau into a self sustaining entity through membership dues, and advertising and marketing revenues. For some time now the Chamber of Commerce has argued that the City's San Diego ConVis dues would be better directed to the Chula Vista ConVis operation, that the benefits to the City from San Diego ConVis membership are not that great, and that the basic membership benefits could be realized by the Chula Vista Chamber 1 /J-" / '" / of Commerce being a business member at a much reduced rate. City staff has argued that the City's membership has resulted in a number of regional benefits both tangible and intangible and helped foster Chula Vista's presence and image with other San Diego ConVis members and in the region. DISCUSSION The issue as to continuing the City's San Diego ConVis membership or not started about a year ago. At that time, staff met with San Diego ConVis staff as well as with the Chula Vista Chamber of Commerce. (Note Attachment "A", correspondence from the San Diego Convention Bureau, the Office of the Mayor, and the Chula Vista Chamber dated November, 1995 - January, 1996.) In May 1996, City staff met with the President and CEO of Con Vis, Mr. Reint Reinders, as well as the outgoing and incoming Board Presidents, and other Con Vis staff and expressed some of our City's objectives as to the relationship between ConVis and the City. (Note Attachment "B", correspondence from the Office of the City Manager dated May 15, 1996.) In the most recent correspondence from the Chamber at the end of last year, the issues have been raised anew. (Note Attachment "C", correspondence from the Chamber of Commerce dated December 16, 1996.) The San Diego Convention & Visitors Bureau promotes the entire region as a desirable vacation, meeting and convention destination. The total San Diego ConVis budget is more than $9 million, with 82.7 percent spent on sales and marketing. San Diego ConVis conducts expansive national advertising campaigns to bring visitors to this region. In addition, it has a National Public Relations Department that generates unpaid media exposure in key regional, national and international markets through submitting press releases, feature stories and photographs; and hosting travel writers and electronic media. (See Attachment "D", Revenue & Expenses and Fiscal Year 1996 "Report Card" Highlights.) The advertising and marketing programs of San Diego ConVis bring thousands of tourists/visitors to this region. Staff believes that those efforts cannot be duplicated by the City, Chamber of Commerce and local ConVis; and that local resources can best be spent trying to bring visitors to Chula Vista once they have decided to vacation in the County. As an example, Chula Vista has placed an advertisement and chapter in the "San Diegan" for a number of years---a guide that is available in many hotel rooms, at local information centers and at a host of regional attractions. Staff also believes that San Diego ConVis membership is important at this time as Chula Vista now has a major tourist/visitor attraction (ARCO Training Center) and two others set to open this year or 1998 (water park and MCA amphitheater). In light of these developments, the City is seeking a larger share of the tourist/visitor dollar. Chula Vista's San Diego ConVis membership is a major way that the City can promote itself and its attractions with limited funding and obtain value. Neither the City nor the Chamber has the budget or the staff to duplicate the activities undertaken by San Diego Con Vis. The City 2 //-2 has input into maps, publications, national press releases, and other marketing and public relations materials, and the City regularly supplies photographs and press information. Membership gives the City the leverage to make sure Chula Vista is not slighted with the overall promotion of the region. Samples of San Diego Con Vis promotional materials have been provided and are available in the Mayor/City Council offices. In addition, as part of its City membership benefits, the Mayor is an Ex-Officio member of the San Diego ConVis Board of Directors. Only cities that have city membership are extended this opportunity to participate regularly at the board level. Also as a City member, Chula Vista has expressed a strong interest in having a member on the Board of Directors. At this time, as previously advised, the names and resumes of Scott Alevy, Rod Davis and Richard Zogob have been submitted to San Diego ConVis for consideration by the Nominating Committee for the Board of Directors. If Councilmembers would like to submit additional names, please inform staff to ensure that the Con Vis Nominating Committee receives those names. The San Diego ConVis Nominating Committee will be convened in February and will take its nominees to the Board of Directors in April. By maintaining the City's membership at this time, staff believes that Chula Vista has the leverage needed to have a stronger voice in San Diego Con Vis at the board, committee and task force, and staff levels. (See Attachment "E", Board of Directors.) A comparison can be made between this approach to promoting the City's tourist/visitor industry and the approach the City is using to promote economic development. Chula Vista is a member of the San Diego Economic Development Commission, the region's economic development agency. In addition, the City is a member of the South County Economic Development Commission, and supports an active City economic development program including the Chula Vista Economic Development Commission. By maintaining membership in the San Diego Convention & Visitors Bureau, the City recognizes the importance of being a player in this region's major visitor/tourist organization. The City also has recognized the importance of supporting the Chula Vista Chamber of Commerce and the fledgling Chula Vista Convention & Visitors Bureau. The total budgeted for FY 1996-97 is $133,000, including the $10,500 San Diego ConVis dues. Since 1995, the City has contracted with the Chula Vista Chamber of Commerce to provide Convention and Visitors Bureau promotional services, with direct compensation totalling $67,500 during the 1996-97 fiscal year. The budget administered by the Chamber includes marketing staff, brochure distribution, advertising and office costs. The focus of the Chula Vista Visitors Bureau is to promote Chula Vista destinations including the U.S. Olympic Training Center, Nature Center, Chula Vista Yacht Harbor, special events, and local motels, restaurants, shopping and other related activities. In addition, the total $133,000 budget has a number of joint items administered by the City totaling $65,500 for FY 1996-97. These include City contracts with the Chamber to provide Visitor and Transit Information Services at the Chula Vista Visitor Information Center and Chamber of Commerce Main Office, as well as Visitor Center utilities, displays/exhibits and maintenance. 3 //""3 ~ The Chula Vista Chamber makes a valid point that most other cities in San Diego County are not San Diego ConVis members. However the majority of these cities have a large number of San Diego ConVis members (hotels, restaurants, attractions, etc.) that help ensure that their communities are well-represented. In future years as Chula Vista develops a greater number of tourist-related facilities such as the water park and MCA Amphitheater, their memberships in ConVis could supplement or substitute for full City membership. While the Chamber has highlighted some important points in the argument for the City not to join ConVis, the extensive marketing and public relations efforts, visibility and image impacts are not the only reasons to maintain the City's San Diego ConVis membership during 1997. Many of the tangible benefits that the Chamber points out which would accrue to either the Chamber or the City as a member are the collateral materials that all 1,500 San Diego ConVis members receive. For example, all individual members are listed in the San Diego ConVis Directory. However, the City's membership goes beyond the collateral materials that are generated by San Diego ConVis. Chula Vista's membership benefits the entire City, including the Chamber, and represents the City's desire to develop into a major player in the visitor/tourism industry. This benefit is more intangible than those cited by the Chamber, however, it is substantial. From the mixer at the Olympic Training Center to strategic planning sessions with City representatives to the recognition of tourism developments in Chula Vista in the "Convisions" newsletter by President and CEO Reint Reinders, and Board Chairman Bert James, the City is integrating its emerging tourism business into the regional tourism industry by being an active member of San Diego ConVis. The City's San Diego ConVis membership fits in with Chula Vista's long-term goal of establishing a strong local tourism industry. Staff believes these intangible benefits are of such significance that the City should continue to maintain its San Diego ConVis membership. (See Attachment F, President's Message, Chairman's Message and ConVis Memo) FISCAL IMP ACT In the fiscal year 1996-97 budget, Council approved the total Convention and Visitors Bureau budget of $133,000, with $67,500 set aside for contractual services provided by the Chula Vista Chamber of Commerce. The City's $10,500 San Diego Convention and Visitors Bureau dues are included in that amount. If the City's membership was not continued and the Chamber became a member at the cost of $350, the Chamber has proposed that the remaining $10,150 be spent on advertising to supplement the $23,100 already budgeted for that purpose. 4 //-( AN INVESTMENT IN THE FUTURE BOARD OF DIRECTORS President Chns LewIs President Elect !Jave Ward Vice Presidents: ?atric:a Barnes ...;cAnne C:ayton C~ar! 0Jorcstrom 3;ad Wilson ~embers: ,=enee 3uie ...::se Dona \~ike Green Susan Hemey -:- am McAndrews ~=n Moore Scc,lt ~'I1csner ::::oben Penner. MD 3en ?ichardson :='3.nk Scort ~~ary ,:'.nr:e Stro 30b 7homas ,.:on Li:sh Executive Director =cd Cavls 1fJI CHULA VISTA CHAMBER OF COMMERCE ACCREDITED ".......c.0' COII"[llCl ,~u.".,. ca"w,"" ,....v........... January 29, 1996 ATTACHMENT A The Honorable Shirley Horton Mayor City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 Dear Mayor Horton: Have you wondered why the other cities in the county do not belong to Con Vis? The answer is that either their chamber belongs or their hotel/motel association belongs. The cities have the same opportunity to be covered in the editorial, and they appear in the map. I did not suggest that the city not belong to Con Vis but rather that it belong through the chamber at a rate of $350 rather than at the $10,500 rate. The savings could then be used to buy ads in Con Vis publications. In your letter to me you list six points. All but two accrue to us no matter which price we pay. The city would not get the following two points with a Chamber membership. First, the Mayor would not sit on the advisory board - we have no Chula VIsta or South Bay member on the Board of Directors, and I am not sure of the value of this limited participation. Second, the city's name would not be included as a member. I have included the Guide from Con Vis so that someone could show me this listing and explain its value to me. In addition, one of the best features Con Vis offers is the fax-back feature reserved for advertisers not for sponsors. I wanted to get this letter to you prior to the meeting so staff could review it. I look forward to our discussions. S. 1 mcere.y, Chula Vista Chamber of Commerce ") - -..---.. /'. ;/, ! ,'.~, / ;:X-/ [od Davis Executive Director RD:ce /" /I~ ::;3 F:;'JR;~:"'V:;"J=' :,-"U_':' VISTA, C A,-IFOnNIA 91910' T~l.' (619) 420-6603 ~. T " ... . I / ':i-~~, f</ ~- ~~4~ -~-~--- """t.._-"'~"'"'b- .................-- OlY OF CHUlA VISTA OFFICE OF THE MAYOR SHIRLEY HORTON January 25, 1996 Mr. Rod Davis, Executive Director Chula Vista Chamber of .Commerce 233 Fourth Avenue Chula Vista, California 91910 Dear Rod: As you know, we've talked for some time about the extent of value that our City membership in the San Diego Convention and Visitors Bureau (Con Vis) affords Chula Vista. Below is an outline prepared by City staff as to some of ~he tangible and intangible benefits of ConVis membership. . Access and exposure to the major activities, programs, and dollars that promote our region, including Chula Vista: For example, this summer's promotion of a Star-Spangled Summer will include information about the ARCO Olympic Training Center and Tour d'Elegance in Chula Vista. In addition, thousands of dollars used to promote the San Diego region through radio, television and print advertising brings tourists/visitors to our region. Our membership gives us the leverage to make sure Chula Vista is not forgotten as the overall region is promoted. . Chula Vista has input into maps, publications, national press releases and other marketing and public relations materials: For example, Con Vis gets a copy of all of the City's pertinent press releases and promotional materials and incorporates these into press releases and stories (Chula Vista Nature Center, ARCO Training Center, MCA amphitheater). ConVis uses photos of Chula Vista supplied by the city of sights and attractions to accompany releases (harbor, Nature Center, golf courses, restaurants, etc.). ConVis also seeks city input to update and revise maps and editorial descriptions of city and South Bay area in its publications. //--6 276 FOURTH AVENUE' CHUlA VISTA' CALIFORNIA 91910' (619) 691.5044' FAX (619) 476.5379 @~~"-" Mr. Rod Davis January 25, 1996 Page 2 . Chula Vista events are included on calendars: For example, major Chula Vista events listed include Harbor Day, Starlight Yule Parade, July 4th activities and Arturo Barrios Race. . Chula Vista is named along with San Diego and Coronado as city members: This recognition among other ConVis members adds to Chula Vista's credibility and our efforts for regional recognition. . ConVis membership is especially productive at a time when the City is seeking to playa greater role in regional promotion to develop "tourist-visitor" status: Similar to Chula Vista's membership in the San Diego Economic Development Commission, the City can't playa major role in the region by looking "in the windows" of these organizations. To be recognized as a major regional player, Chula Vista has to be seatec' at the table and be a part of the decision-making process. For the first time in its history, Chula Vista has a major tourist/visitor attraction and has the beginnings of other facilities. Our ConVis membership is a major way that the city can promote itself with limited funding and obtain value. In addition, as you know, I am an ex-officio member of the board which makes decisions on regional convention-tourist programs providing us with a direct opportunity for input. . City does not have staff or money to do major regional/national/international promotion: Our $10,500 investment is minimal compared to amount the City would have to spend to duplicate ConVis promotional activities. In addition, an ad would only be in one visitor-based publication, compared to the broad appeal we receive ctherwise. For your information, the Con Vis membership was a part of the City's overall budget that Council folded into this year's Visitor and Convention Bureau budget. The yearly membership runs from December 1, 1995 to December 1, 1996. We have been billed for our dues, but at this point, they haven't been paid. //-7 CITY OF CHULA VISTA Mr. Rod Davis January 25, 1996 Page 3 I look forward to discussing this item with you further. I also understand that staff is looking at the possibility of a 1/4 page ad, per your suggestion, to come from the Visitor and Convention Bureau Budget that the City has formulated with the Chamber. Perhaps these could be part of our next "Marketing our City" promotional meeting scheduled for Friday, February 2, 1996 at 4:00 p.m. here at City Hall. Thank you for your input. Sincerely, 4JJ,,1~ ;;~e~;'rton Mayor cc: George Krempl, Deputy City Manager Jeri Gulbransen, Public Information CoorrJinator )1-6' CITY OF CHULA VISTA ,...-./. . V, -/ j..: .. . , (/; ':/" San Diego Convention & Visitors Bureau 401 B Street. SUite 1400. San Diego. CA 92101.4237. Telephone (619) 232-3101. FAX (619) 696-9371 November 30, 1995 Mr. George Krempl Deputy City Manager City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 Dear George: It was nice to meet you during my recent visit to your office. Your time and consideration was much appreciated. I enjoyed the opportunity to review the growing partnership between the Bureau and the City of Chula Vista with you and Jeri Gulbransen. As discussed in our meeting on November 3, Chula Vista's membership in the Bureau entitles the City to the many benefits enjoyed by all ConVis members (please see attachment). Among these benefits are the following ~ promotional tools which linclude Chula Vista and provide exposure for your community and the South Bay: Visitor Planning Guide. 250,000 guides are sent out of town in response to visitor requests for information. Official Visitor Guide. 200,000 guides are distributed locally to visitors and convention delegates. Travel Planner's Guide. This colorful publication is targeted to the professional travel trade. Travel Writer Hosting. This program provides an opportunity to gain media coverage for regional facilities. International Visitor Information Center. Provides visitor information on regional attractions to over 150,000 "walk-in" and "phone-in" visitors per year. In addition to these promotional vehicles, numerous opportunities exist for Bureau members to stay informed on tourism trends and meet key contacts in the visitor industry. These include the bi-monthly President's Breakfasts, quarterly ConVis Forums, bi-monthly Membership Mixers and Membership Familiarization Forums. Funded partially by rM City. County and Port of San Diego @ /l~1 Mr. George Krempl City of Chula Vista November 30, 1995 Page 2 As you can see from the attached list of member benefits, there are many advantages to being a Bureau member. Perhaps the most important benefit for the City of Chula Vista has been and continues to be the availability of senior Bureau staff to offer valuable input on projects of interest to the City. We have been privileged to meet with Mayor Horton on several occasions over the last year to offer insight and expertise on the Arco Olympic Training Center, Mid-Sayfront project and the recently approved amphitheatre. As discussed at our meeting in early November, the Training Center and amphitheatre (when completed) will continue to be integrated into our efforts to promote Chula Vista's visitor attractions. On a related note, I hope you will be available to attend our ConVis Membership Mixer at the Olympic Training Center on July 24, 1996. This celebration of the Center will draw more than 500 visitor industry representatives and will provide the City of Chula Vista a unique opportunity to interface with key tourism leaders. I will be providing you with more detailed information on this event as it becomes available. In the meantime, if I or the Bureau can be of any assistance to you or your colleagues at the City of Chula Vista, please do not hesitate to call. SG:cam Attachment cc: Jeri Gulbransen //-) () ~~f?- ~ ~~~~ """~~- CllY OF CHULA VISTA OFFICE OF THE CITY MANAGER ATTACHMENT B May 15, 1996 Mr. Reint Reinders President & CEO San Diego Visitor and Convention Bureau 401 B street, suite 1400 San Diego, CA. 92101-4237 1 Dear Mr. Reinders: Thank you for meeting with myself and Ms. Gulbransen on April 25, 1996 regarding the City of Chula vista's CONVIS membership and direct benefits therefore. We enjoyed meeting Ms. Roscoe and Mr. James from your Board as well as other members of your staff. The meeting was an informative one and we hope to keep in touch with the Bureau on an ongoing basis. As you know, our objective is to be able to target some goals which tie in with CONVIS and Chula vista's visitor and promotion program. The points we noted from the meeting are as follows: 1. Chula vista would like to see a representative from the South Bay on your Board of Directors. (In that regard, one suggestion was recently forwarded from Mayor Horton to Mr. Giametta for consideration of a Mr. Richard Zogob for future Board appointment.) 2. Representatives from Chula vista would like to participate, as appropriate, on CONVIS commissions or task forces addressing topics which might be germane to our interests. 3. We would like to see CONVIS continue to integrate Chula vista material into your promotional material and advertising. A couple of specific ideas would be the Chula vista Nature Center, the ARCO Olympic Training Center, Chula vista Harbor, and the golf opportunities at the Chula vista and Eastlake Greens Golf Courses. Use of Chula vista photos affords an opportunity as well. In that regard, we were pleased that the production people for the CD ROM had an opportunity to be at the recent Olympic Torch ceremony. We also followed through as to having a city display at your recent mixer and appreciated the suggestion. 4. The possibility of inviting our Mayor to attend a future CONVIS sales event is an idea we would find attractive and look forward to exploring that further. //~ J / 276 FOURTH AVENUE' CHULA VISTA. CALIFORNIA 91910 . (619) 691-5031 . FAX (619) 585-5612 .:;~ "-~~~- 5. The upcoming CONVIS mixer at the Olympic Training Center on July 24,1996 will offer a good opportunity to showcase that facility as well as Chula vista. We also liked the idea of CONVIS coming to a City Council Meeting sometime shortly before the July mixer under Special Orders of the Day on our Agenda to provide the City Council members with additional information about CONVIS and extend them a personal invitation to attend the mixer. We will pursue this with Mayor Horton. 6. Finally the suggestion to do some forw~rd thinking with us on specific projects as well as helping to define and market our vision in advance is one we will continue to focus on as move forward with such projects as the 23,000 acre Otay Ranch, the Chula vista Bayfront Development and special projects such as the proposed MCA amphitheater and water park. We would appreciate any further thoughts you might have to offer us as well as an indication as to whether or not you agree with the items in the above summary. Thanks again for the opportunity to have met with you. Sincerely, .~1:;;mP Deputy city Manager cc: Mayor Horton John Goss Sal Giametta Jeri Gulbransen !/~/;2. .CITY OF CHULA VISTA c: -" .--=-=--=--:::c'll IKdI l'c______ _~ AN INVESTMENT IN THE FUTURE BOARD OF DIRECTORS President Chris Lewis President Elect Dave Ward Vice Presidents: Patricia Barnes JoAnne Clayton Gary Nordstrom Brad Wilson Members: Renee Bardwell ,Jose Doria Mike Green Susan Herney Dan Higgins Tom McAndrews Berta Mensik Len Moore Scott Mosher Robert Penner, MD Ben Richardson ;- rank Scott Mary Anne Stro Bob Thomas Executive Director Rod Davis CHULA VISTA CHAMBER OF COMMERCE ACCREDITED C"-lIlUIIO'COMlIIllICl ----------- -...---------..-..,.- -----.-...------- ._.----'- '.""'.0' Co',,,,,,, 0'''''""'''0'''''' December 16, 1996 ATTACHMENT C The Honorable Sh,~iey Horton Mayor City of C!lula Vista 276 Fourth Avenue Chula Vista, CA 91910 Dear Mayor Horton: I am ;joing to i'EHli3W my obj6cti(,n to the City's rejoining the San Diego ConVis. First, at the Familiarization Tour conductea yesterday, the funding sources for S.D. Con Vis were iisted, and 'Ne were not named. Second. we would receive exactly ttle same co'.'erage, in fact ! think br-tter than we get today, if the Chamber, not the City, were the member. I have included the press list that S.D. ConVis hands out, and as you can see, we have no press SO LIth of SR- 94. Pat Barnes is a medi8 host (takes reporters on tours for SD ConVis), and her tours scheduled by S.D. ConVis do not include anything in South Bay. When I '.",rote you !ast year you responded by letter or; .January 25. The points mace :n that letter are discussed ce!ew' You' 'I",Her s~'a' "A""es~'nd "xpC'<"Jr~ '0 m~'or , . _' ~~ ~. ......OJ ... '.').'1 C. ""~~ ..... l .. , GlJ\ activities. . .". We provide ca!en'::!",r information weekiy. We are covered. The two activities you mentioned !lad exception a! coverage because the:: (ARCO@ OiYlllpic Training Center and tne SIA) are members, Our membership as a city has brought us nothing additional! YOeli' letter said "Chula Vista has input.. .". So do all the other cities in the county. and it is important to note that the ones that do not belong (al! except Chuia Vista and Coronado) 9.;,t more coverage than we do, becr~use they have more individual merr,bers of S.D. Con\fis in their cities than we do. /j- /) 2 3 3 F 0 U R T H A V E N U E . C H U L' A V I . S T A. C A l I FOR N I A 9 19 1 0 . TEL (6 1 9) 4 2 0 - 6 6 0 3 Your letter stated "Chula Vista events are listed.. .". So are all the events in the rest of the county who are not members. Your letter states "Chula Vista is named as. . .". Where? I can not find any meaningful credit given to Chula Vista. Advertisers get fax back while we as city members do not. Your lelter states "ConVis membership is especially productive. . .". In the last line of this paragraph, you state "Our ConVis membership is a major way that the city can promote itself with limited funding and obtain value." This is the heart of my argument. Other than the ad that C.V.C.V.B. bought there was no advantage gained from S.D. ConVis membership. I n your letter, you state that $10,500 is allocated by the city fo r S.D. ConVis and that the city could not advertise on the same basis that S.D. ConVis does, and I certainly agree. My proposal is that the same benefits accrue to the city by virtue of Chamber membership at $350 as accrue to the city for $10,500, and we have $10,000 to spend in other ways. Our contract with the city, which contains this $10,500 item, also allows redistribution of funds between budget items. Once again, I urge the city to not rejoin S.D. Con Vis but to receive the same benefits through Chamber membership and to invest the $10,000 saved thereby in other ways to advertise the city. Sincerely, Chula Vista Chamber of Commerce I" " ;)i{ ;J~ Rbd Davis Executive Director RD:ce pcs: Jerry Rindone Steve Padilla John Moot Scott Alevy John Goss George Krempl Jeri Gulbransen / /~ /1 .// SAN DIEGO MEDIA LIST NEWSPAPERS RADIO TELEVISiON SAN DIEGO UNION-TRIBUNE P.O. Box 191 San Diego, CA 92112-<1106 Tel: (619) 299-3131 Fax: 293- 2077 KFMB AM/FM '.0. Box 85888 San Diego. CA 92186-5888 Tei: (6191 292-7600 rax: 560-0627 KNSD TV - Channel 39 8330 Engineer ~oad San Diego, CA 9211 1 -2<193 Tei: (6191 279-3939 Fex: <l92-91dJ S.D. DAILY TRANSGIPT P.O. 30x 85.<169 San Diego, CA 92186-5A69 Tel: (6191 232-<1381 rex: 236-8126 KPBS (Public Radial San Diego STate University San Dieao, CA 92182-0527 Tel: (619)594-8100 rax: (619) 265-6478 KSDO AM/FM 5050 Murphy Cyn. Rid. San Diego, CA 92123-4399 Tei: (619) 278-1130 Fex: 285-<1364 KFMB TV . Channel 8 PO. Box 85888 Son Dieao, CA 92186 Tel: 1619) 571-8888 Fax: 560-0627 S.D. BUSiNESS JOURNAL 4904 Murphy Cyn. Rd., #200 San Diego, CA 9'2123 Tel: (619)277-6359 Fex: 571-3628 KGN - Channel 10 PO. Box 85347 San Dieao, CA 92186-5347 Tel: (6191237-1010 Fex: 52.."'-0369 LOS ANGELES TIMES 701 8 Sireet, #501 San Diego, CA 92101-8112 Tel: (619) 238-1617 Fex: 544-6051 rrt:f FM 8033 undo ViSTa Rood San Dieao, CA 92111-5197 Tel: (619\571-7600 Fex: 571-0326 KUSi TV - Channel 51 4575 Viewridge Ave. San Diego, CA 92123 Tel: (619)571-5151 Fax: :l/6-9317 North Caunty XTRAFM .d.891 Pacific Highway San Diego, CA 92110-J082 Tei: (61 9) 291-9191 Foe 291-5622 NEWS SERVICES NORTH COUNTY TIMES 207 :. Pennsylvania Ave. Escondida, CA 92025 Tel: (619)745-6611 Fex: 745-3769 fast Caunty KFSD 15JO Sixth Avenue San Diego, CA 92101-3292 Tel: (619) 239-9091 Fex: 236-0269 ASSOClA iED PRESS P.O. Box 191 San Dieao, CA 92112 - J1 06 Tel: 1619) 231-3587 Fex: 291- 2098 THE DAILY CAUFCRNIAN P.O. Drawer 1565 a C"ion, CA 92022-1565 Tel: AA2-JA04 Fex: 447.6165 KKLQ AMiFM 8525 Gibbs Drive, #20J San Diego, C~ 92123- 1737 Tel: (619) 565-6006 Fex: 569-7510 COPLEY NEWS SERVIC: PO. Box 190 San Diego, CA 921 12 Tel: (619) 293-1818 COUNTY NEWS SERVIC: 3609 <lth Avenue San Diego, CA 921 03-J197 Tel: (6 i 9) 233-7685 //--/5 Compliments of the San Diego Canvennon "'- -- The following publications contain Calender of Events sections: AROUND SAN DIEGO PO. Box 719001 San Diego, CA 92171-9001 Tel: (6191 233-4567 Ext. 127 Fax: 233-1 ooA SAN DIEGO HOME/GARDEN & UFESiYLES PO. Box 1.117 San Diego, CA 92112-1 A 17 Tel: (6191233-4567 Fax: 233- 1 ooA INN ROOM MAGAZINE P.O. Box 3395 Escondida, CA 92033 Tel: (6191 A89-5252 Fax: A89-6752 SAN DIEGO MAGAZINE P.O. Box 85A09 San Diego, CA 92138-5A09 Tel: (619) 225-8953 Fax: 222-0773 NORTH COUNTY ENTERTAINER 12760 High Bluff Dr., Suite 220 San Diego, CA 92130-2019 Tel: (619) 259-1822 Fax: 259-657 A SAN DIEGO METROPOUTAN 656 Fifth Ave., Suite M San Diego, CA 92101 Tel: (6191 233-A060 Fax: 233-A272 THE RANCH & CLUB MAGAZINE P.O. Box 3A6A Rancho Santa Fe, CA 92067 Tel: (619) 756-3193 Fax: 756-9451 SAN DIEGO'S DOWNTOWN: A VISITOR'S GUIDE 656 Fifth Ave., Suite M San Dieao, CA 92101 Tel: (619) 233-<1060 Fax: 233-A272 THE READER P.O: Box85803 San Diego, CA 92186-5803 Tel: (619) 235-3000 Fax: 23HJA89 SAN DIEGO UNION-TRIBUNE P.O. Box 191 San Diego, CA 92112-A106 Tel: (619) 299-3131 Fax: 293- 1 ..w0 S.D. Convention & Visitors Bureau VISITORS GUIDE Atln: Sheila Thornton A01 B Street, Suite 1 <100 San Diego, CA 92101-A237 Tel: (619) 232-3101 Fax: 232- 1707 619 SOCIAL CALENDAR Atln: Georgia K. liebhaber P.O. Box 3A6<1 Rancho Santa Fe, CA 92067 Tel: (619) 756-3193 Fax: 756-9451 S.D. Convention & Visitors Bureau ANNUAL EVENTS CALENDAR International Visitor Infonnotion Center Atln: Sandy Warren 11 Horton Plaza San Diego, CA 92101 Tel: (619) 236-1212 NOTE: All material should be addressed 10 the attention of the Calendar Editor. please caIl each publication 10 inquire about deadlines for submission. ////j ATTACHMENT D FISCAL YEAR 1996 "REPORT CARD" HIGHLIGHTS. MARKETING . Produced 127 media promotions valued at close to $2.5 million in positive media exposure for San Diego and Bureau member trip sponsors. Fiscal Year 1996 promotions include 112 radio promotions and 15 television promotions offering San Diego Sweepstakes trips in important target markets. . Distributed 500,000 copies of the 1996 San Diego Star-Spangled Value coupon book through 1-800 numbers and writr- ins resulting from a major media campaign with co-op partners such as Sea World, the San Diego Zoo and the Wild Animal Park, American Express and the Gaming Tribes of Barona, Sycuan and Viejas. . Produced more than $1 million in Cooperative Advertising utilizing San Diego banner pages which incorporated matching editorial and the ads of approximately 150 Bureau members. . Provided visitor information through the International Visitor Information Center (IVIe) to more than 162.000 potential visitors. More than 102.000 telephone calls were answered and close to 60,000 walkpin visitors were served. including almost 26,000 international visitors. More than 48,500 information packets were mailed from IVIe. . Sent close to 400,000 pieces of visitor inquiry mail to potential visitors in direct response to advertising and promotional efforts. . Hosted 370 prominent print and electronic journalists. . Wrote and distributed 48 news releases to 900 qualified outlets. . Provided media assistance and information to 1,966 journalists. . Achieved an estimated 35.000 column inches of San Diego coverage with an estimated comparable advertising value of $5 million. . Produced .'l40,OOO incremental room nights tJ,m the Supplemental tvlarketing Plan. MEMBERSHIP DEVELOPMENT/MEMBER SERVICES . Increased membership retention to 84%. . Conducted six membership networking Mixers and Special Mixer Showcase. . Conducted three member Forums designed to enhance visitor industry skills. . Conducted six Familiarization Forums designed to better familiarize members with Bureau services. . Hosted six President's Breakfasts to give members an inside view of the latest information about the industry and upcoming projects. ////? SALES . Produced over 1800 single property meeting leads, with 1.25 million room nights, representing increases of 12% in number of leads and 18% in number of room nights from FY '96 goals. . Produced 9 Concourse bookings resulting in an additional 23,585 booked room nights, an increase of 19% from FY '96 goals. . Produced 63 citywide Convention Center bookings with 853,186 room nights, an increase of 3% from FY '96 goals. . Exhibited at 30 industry tradeshows, selling San Diego to the corporate, association. incentive and specialty markets. . Conducted 221 individual client site visits. . Produced 7 direct mail programs targeted to geographic and specialty markets. . Placed over 20,000 restaurant reservations in San Diego member restaurants through the Restaurant Booth Service. . Provided 42,000 Housing Registration staff hours to meetings and conventions capturing full cost recovery. . Provided convention support materials to 80% of meetings and conventions booked and reported to the Bureau. . Implemented VIP delegate visitor welcome program in the form of The Select Club Card. COMMUNITY RELATIONS/COMMUNICATIONS . Continued to position the visitor industry as a vital, growing. desirable sectOT of the regional economy that positively impacts the community's economic, cultural, social and environmental quality of life. . Identified and supported infrastructure and tourism projects that will facilitate growth in the visitor industry. . Continued to form broad-based partnerships with business/civic, education and community groups in an effort to address issues that threaten tourism, as well as identify opportunities for additional visitor industry development and promotion. . Provided editorial direction for the official Bureau newsletter, Con Visions, published in cooperation with the San Diego Business Journal, with a circulation of 24,000 copies monthly. . Distributed to the local media news releases that demonstrate the impact of the San Diego visitor industry on the regional economy, based on monthly statistical reports generated by the Research Deparunent. . Generated 85 news releases resulting in 6,800 column inches of print media coverage, as well as significant radio and television coverage of local visitor industry events and issues. . Developed special events and programs during National Tourism Week to educate local media, elected officials, government policymakers, and the community at large about the positive economic, social and cultural impact of the visitor industry to San Diego. . This is just a partial listing of the Bureau's FY '96 accomplishments. REVENUE & EXPENSES ATTACHMENT D Total Budget $9,515,500* City of Chula Vista $10,500 Port of San Diego $150,000 City of Coronado $H1,OOO County of San Diego 5250,000 Citv of SJn Diego S7J63,hOO Oll1el" Sl ,:-;-\1 AO() Revenue Community Relations B.6% Sales & M<lrketing 81,7% \ Executive MJI1Jgemenl B.7"/" Expenses "'This figure does not include the S2.0 million SupplementJI Marketing Program iunds. Revenue Sources The hulk (86.0%) of the Bureau's funding continues to come I fro1ll the public sector, and our pal1llcJ'ship \\"ith local i!-()\,l'rIl- ment is stronger than ever. The four-year (fiscal year 1005 through fiscal vear 1998) financial agreement with the City of San Diego provides a growing, predictahle and stlble funding hase. ~enses In keeping with the Bureat(s sales/marketing mission, 82.7W, of 1h(' Bureau's hudge! is heing dedicated to marketing and sales activities and programs. San Diego Visitor Industry . The \'isilOr industry generates O\er S.:U1 hillion in impact 011 the regional economy. . Tourism provides approximately 122,000 jobs for residents in the greater San Diego County area. . The region's hotel inventory is approximately 45,000 rooms. . San Diego's award winning CO!1n.'Iltion Center has host<.'d a record breaking 200 conventions and trade shows with more than I, I 7 million delegates since its opening in \ovemher 1989. . More than 13 million overnight visitors experienced the sights and sounds of America's most hospitable city-San Diego- this past year. /1 ~ / 3" BOARD OF DIRECTORS H. L. Bert James (Chainnan)* Hilton Beach & Tennis Resort Frank McCully Avis Rem-A-Car Systems Douglas G. Myers Zoological Society of San Diego D,,,id 'utIer (1st Vice Chair)'" .\utIer/Smith/Tucker. Int:. Erendir.l Abel :\bel &: Associates John R. Ahlering. .\l.D. Cardiov:'L~cular Anesthesia ,'vletlical t;roup Richard Bartell Bartellllote!s James L. Oddu .-\t1as lIotels. Ine. Ted Owen (2nd Viee Chair)* San Diego Businessjourna/ L. Robert Payne ~tu!ti-Ventures, Inc. Susie Baumann Bali Hai/Lighthouse Hal Brown S:.m Diego State Univer.sity Richard A. BlIrt l;ray Cary \\/are &:. Frcidenrich Ralph Pesqueira El [m!io .\le\ican FOl}(!;.; Joho C,"nphell" La Jolb Beach & Tennis Club Ben G. Clay (Secretary)'" Carpi & Clav Patricia Cohen-Albrecht Cohen Latino Communications Diane Powers':' Bazaar del Muodu Patricia L. Roscoe Patti Roscoe & Associates Hal G. Sadler nIcker. Sadler & Associates, ;\lA Elsa R. Sa."\od l-.:-\.-\lL'\ico Border Progress FOlllllbtiol1 Gus Colachis* JClk"orh Joseph W. Craver Galaxie .\lanagement. Inc. Lie. Juan B. 'Iintos l'UllCkc Secretary of Tourism. Haja California State Government C. Michael Cross Sea World of Califol11ia Randa Trapp San Diego Gas & Electric Company Tom Fat China Camp Danah Fayman Partners for Livahle Places-San Diego Thomas C. Vincent San Diego Princess Ray ","'arren .'1;11; Diego Marriott !lotl't 8.: \-brina Patrick I'earn':' Certified Folder Display Dr. Joyce M. (;attas (TreasurerF San Diego State University ROll YaAura S;m Diego Transit Karima Zaki-Pope* Red Lion II0tel Slepheo J. Gold Sheraton Grande Torrey Pines MeI Katz' ManpO\ver Temporary Servit:es Dou~I:.L."i F. Manchester \Ianclwstl'r 1~I.'SOrLS *Ereculir'e Committee )///9 ATTACHMENT E Ex-Officio Members c.P. Oscar Escobedo Carignan Tijuana Convention & Visitors Bureau Representing COTLeO Berit .\. Durler San Diego Commission for ,-\rts & CulLure Don Hall San Diego County Hotd-Mold Association Mary Herron May(;r. City of Coronado Shirley Horton \tayor, City of Chula Vista John Jakohsen LEt;O!.\\[) Bill Kolender Sheriff. County of San Diego Gilhert .\. Partida Greater San Diego Cham her of Commerce Sandy Purdon San O'iego International Sp0l1S Conncil Daniel O. Pegg h'lHlOl1llC Ik\t.'I()PIIll'lll (:orpOrall{lll Anthony Pico KUllleyaay [ndian Tribe Reint Reinders (President/CEO)* San Diego Convention & Visitors Bureau Ron Roberts San Diego County Boanl of Supervisors Jerry Sanders Chid of Police. City of San Dil.'go \l'illiam B. Sailer':: Gray Cary Ware & Freiuenrich Valerie Stallings Councilmemher, City of San Diego Jess Van Dcvcntcr San Diego Lnilied Port District Carol Wallace San Diego Convention Center Corp. Ronald Z<1ppardinn ~;lIl I)il'~.!n l{l'stallr:lIl(\,,'ioci;l1iOIl '>---. '\\( ~ o ~ ~ \} ~ v~ v~ ~ ~ '\) \) 1997 - Another Banner Year for San Diego's Visitor Industry! ~ ~ ~ ....... s we ring in the new year I I see every indica- tion that 1997 will be another banner year for San Diego's tourism sector - the fourth consecutive vear of growth for our visitor industry' As in no time in the past, the San Diego region, from North County to Chula Vista, is in the throes of extensive development which will positively impact tourism for years to come. In the next issue of ConFisions, we will outline these major projects, both proposed and in progress, which will directly affect our industry and add bil. lions of dollars to the regional economy. I'm happy to report tha t preliminary figures indi. cate that 1996 was one of the most successful years for San Diego's hotel industry. Buoyed by the success of the Republi. can National Convention in August, San Diego is on a pace to post the highest occupancy rate in eight years. For 1996, area-vride occupancies are pro- jected to come in around 68 percent, with the average daily room rate estimated to be close to >79 for the year. And all indices pomt to a continuation of this growth in 1997. After more than a decade, hotel occupancies are forecast to break 70 percent and room rate growth is o'pected to con. tinue above the inJJation rate. In addition to the m)Tiad other projects to which I alluded, San Diego will soon see the first major new hotel to open since 1993, the Four Seasons Resort A\~ara "~th 331 rooms. As a result of this positive gro"'th, ovemlght\%itors, both those staying in hotel/motel rooms and those staying in pri- \'ate households, are projected to increase as well. The total number of overnight visitors should come very close to 14 million for 1996; it is antici. pated to reach 14.25 million in 1997. In this issue of Con Visions I you will read about our grow- ing popularity as an international visitor destination. Vole e},.-pect visitors from both the Pacific Rim and the South American market to increase significantly in 1997. Visitors from Canada will find it more convenient than ever to 11y to San Diego, WIth the addi- tion of twO ."Jaska Airlines di. rect daily flights from Vancouver. Approximatelyone-halI of all our visitors come from Califor- nia, therefore the health of the state economy has a direct ef. iect on our lo;al visitor indus. try. I'm happy to report that, again this year, the State of Caliiornia is iorecast to grow at a rate above the national aver- )/ -- ;J (J age. Our largest target market, Southern Caliiornia, has also stabilized economICally and is enJoying increased Job growth. With a solid economy comes consumer confidence - and the desire to spend those discre. tionary dollars ior pleasure travel to San Diego. Frequent and low cost air transportatIOn itom Northern Caliiomia to San Diego makes it eaSIer than ever ior these visitors to reach our sunny shores. Five oi the strongest metro. politan areas nationallv are in the Western United StJ'tes. and we hope to attract Inore vlsi tors from these areas over the nex.t year. .AJso, we e)"."pect the na- tional e>..-posure San Diego re- ceived itom the Republican National Convention to help increase awareness of the re- gion among visitors in other areas oi the COUnt"., which mav also eventuallv m;an Increased visitors irom ;hese markets. On behalf of the San Diego Convention &. Visitors Bureau, I would like to wish you Jnd your faInilies :1 very healthy, happy and prosperous 1997' tflAl ~.~ Reint Reinders President 6) CEO San Diego Convention eo) Visitors Bureau ATTACHMENT F ::- "-,, _.:.:. _ ;; 2 ~q ::I ;.:; ..., 1i" ~ > ;:~.~, o " < =":I'l -" '" -...j ~ - "'-" . '. ':;; Co ~ ;::; rOJ ;: >> :.> ('l "n ~~c :;;;. Q '"'l C '" _Cl ;::J ~r"l___'" C 0.. ii :II '" :.:. Q.,":l n~(l;'; Il> :..> - ::I r"l ;:; ('J g..:: [.., ('J ~ _ ~ 8 -.;:; <1l -...jQ., Vl (tl 'Jil'l '":'l ," - ".... 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"" :....... .. _ '" -:.l ~~g~~~s:;s:~~ ~~~g~~3,E~~f~;~= UH :::.... ::J_ ~CJ..9.,=: ~ ~ s.~ , 0 " '" ~.~ 0;; ~ ~ ~~~.~~'~~~ ;;:.~g~5 mmnnmr n::::;-~~ l::..<'In-O'-'.-o ~lH~n~"H~h -~,g~~",~- ~-<;:;n ~ ,3' &. 0 ~ ~ ~ ~~. ~ C 0 J<l 0 VI" 0 -':.> r.; ro..:;:~1;;~~~ ~,~~~ E~~Q~~3: ~~n~~'~~n~ " ~ ~...., .~ ~, :::::=---;.'~ ~_:, ~,~_;~_- ~ -......:c.. ~ ~-~ ;-.' ['~ ~.~- ~- - - ~~ ......~, . - :. ~ s.~' n rJ::E - ~ ~n_~~~~~"''-'~~[~g[~ ~l~t;ftl~li!![~ii - ~ "" -. --(1<l ~ ~ IJ<l = ('l :.. (':l '-C '7 ::::. ~~~,g~?~=~;8~=~-...j~~ 1 :;' s:- ~ = ;:; ~ 0;;':-' ~ ~ ~ ~ ~ ....; g ~. O:.....~~~t.,,)O ;:;-ri~~"'~=,' ~~93'~~'~~ ~;~~':>;'~:;;' /I~d-/ ATTACHMENT F S ",;'~"'.""" ~~."'" Dlci'f'M CONVENTION & VISITORS BUREAU DATE: January 14, 1996 FROM: The Honorable Mayor and City Councilmembers, City of Chula Vista Reint Reinders, President, San Diego Convention & Visitors Burea~ TO: SUBJECT: SAN DIEGO CONVENTION & VISITORS BUREAU UPDATE On behalf of the Board of the San Diego Convention & Visitors Bureau (ConVis), I want to thank you for your support of ConVis over the past year. The City of Chula Vista's $10,500 funding contribution is greatly appreciated and most valued, Over the past year, we have had an opportunity to address the Council (July 23, 1996) and to meet periodically with Mayor Horton and City staff who have helped us identify and focus on several points of interest to the City of Chula Vista. For this guidance, we are very grateful. LOOKING AHEAD TO 1997 As you are aware, ConVis is charged with promoting the greater San Diego region as a premier convention and vacation destination which stretches from Oceanside in the North, to Baja Norte (Ensenada) in the South and East to the mountains and desert. This promotional effort is based on a variety of marketing and sales strategies, including innovative radio, print and television advertising campaigns as well as aggressive direct sales initiatives aimed at both national and international travel wholesalers. This year, Con Vis will continue to integrate Chula Vista area attractions into the Bureau's overall marketing mix. In particular, we will highlight new Chula Vista facilities expected to come on-line later this year, namely the Whitewater Water Park and MCA Amphitheater. (OVER) //~~~ 401 B llreel, luite 1400, Ian Oiego, CA 92101, Telephone (619) 232-3101, Fax (619) 696-9371 Fundedpurtiully by the Ci'y, [ounty and Port of San Diego @ Honorable Mayor and City Council members City of Chula Vista Page 2 of 3 In addition, the Bureau is considering the appointment of a Chula Vista resident to the ConVis Board of Directors this year. This could occur by June 30th. Benefits to Chula Vista: Like all ConVis members, Chula Vista benefits both directly and indirectly from a variety of Bureau programs and activities designed to promote the overall destination. Perhaps the most important benefit for the City of Chula Vista has been and continues to be the availability of senior Bureau staff to offer valuable input on projects of interest to the City. We have been pleased to meet with Mayor Horton on several occasions over the past two years to offer insight and expertise on the Arco Olympic Training Center and the Mid-Bayfront project. In addition, the following key promotional tools utilized in the visitor marketplace include Chula Vista and provide exposure for your city's growing visitor industry: Visitor Planning Guide: 250,000 guides are sent out of town annually in response to visitor requests for information. Official Visitor Guide: 200,000 guides are distributed locally to visitors and convention delegates. Travel Planner's Guide: This extensive publication is targeted to the professional travel trade (35,000 distributed annually). Travel Writer Hosting: This program provides an opportunity to gain media coverage for regional facilities. International Visitor Information Center: Provides visitor information on regional attractions to over 160,000 "walk-in" and "phone-in" visitors per year. Golf Guide: This informative and colorful publication has grown in popularity as the region's golf facilities gain more and more exposure. (OVER) J//~J Honorable Mayor and City Council members City of Chula Vista Page 3 of 3 In addition to these promotional vehicles, numerous opportunities exist for Bureau members to stay informed on tourism trends and meet key contacts in the visitor industry. These include the bi-monthly President's Breakfasts, quarterly ConVis educational Forums, bi-monthly Membership Mixers and Membership Familiarization Forums. 1996 HIGHLIGHTS During 1996, ConVis continued its commitment to integrating Chula Vista area attractions into the Bureau's overall marketing and general promotional activities. Several successful endeavors resulted from this effort, including: . The Olympic Training Center was showcased (ConVis Membership Mixer -- July 24) as the region's newest visitor attraction for more than 500 visitor industry professionals including destination management companies, tour and travel wholesalers and event planners. . Bureau generated media advisories resulted in the following extensive national television news coverage of the Olympic Training Center: . KRON-TV (NBC) San Francisco, 3/12/96 . WKRC-TV (ABC) Cincinnati, 3/13/96 . WDAF-TV (Fox) Kansas City, 3/13/96 . WTMJ-TV (NBC) Milwaukee, 3/13/96 . WGAL-TV (NBC) Harrisburg, 3/13/96 . WAGA-TV (Fox) Atlanta, 3/20/96 In conclusion, we were delighted with the opportunity to strengthen our partnership with Chula Vista over the past year and look forward to working with the Mayor, Council and City staff in the months ahead. On behalf of the region's visitor industry, I thank you for your commitment to further developing Chula Vista's profile as a visitor destination. Again, thank you for your continued interest in and support of the San Diego Convention & Visitors Bureau. As always, if you have any questions or require additional information regarding the Bureau's programs and activities, please do not hesitate to call me at 557-2831 . //r~f 'llf~~~ DATE: January 16, 1997 SUBJECT: Mayor and City counci1member~ v" Beverly A. Authelet, City Clerk \jJ- Reapproval of December 10, 1996 Minutes TO: FROM: Attached is a copy of the December 10, 1996 City Council minutes for consideration and reapproval. During the public hearing of Martin Altbaum's sign appeal, the Council made a condition that there be no facia signs. This was not included in the minutes. The section to be included in the minutes is found on page 10. It has been highlighted. Since I was not at the meeting and since I was not told about any amendments, I only looked at the minutes for format problems, not content. This omission has now been caught. RECOMMENDATION: It is recommended that the City Council approve the December 10, 1996 minutes as amended. attach. December 10, 1996 minutes DATE: January 16, 1997 TO: Mayor and City Councilmembers FROM: Beverly A. Autbelet, City ClerkV SUBJECT: Modification to City Council Agenda On January 7, 1997, tbe City Council approved modifying the Council agenda to combine the City Council and Redevelopment Agency Consent Calendars. In order to do this, certain legal requirements must be met, such as calling the Agency meeting to order and taking roll. The only way this can be accomplished is to adjourn the City Council meeting to the Agency Meeting. Therefore, the Council agenda has been modified as follows: At the end of the City Council Consent Calendar, a section has been added which states, "Adiournment to Relrnlar and/or Joint Meetinl! of the RedeveloDment A~encv." To eliminate having to physically go to the Agency Agenda, just the page(s) with the Agency Roll Call and Agency Consent Calendar will be attached to the Council's Cover Agenda. It will be copied on yellow paper to separate the two agendas. At the end of the Agency's Consent Calendar, it will note that the Agency is to adjourn to the regular City Council meeting. Please note that in order to read the staff report and background information on an Agency Consent item, one must refer to the Agency Agenda Packet. The Council packet and the Agency packet will not be combined. cc: Chris Salomone John Goss Sid Morris January IS, 1997 SUBJECT: The Honorable Mayor and City Council " C\J\ John D. Goss, City Manager JGl ~ ~ 11 City Council Meeting of January 21, 1997 TO: FROM: This will transmit the agenda and related materials for the regular City Council meeting of Tuesday, January 21, 1997. Comments regarding the Written Communications are as follows: Sa. This is a letter from the City Attorney stating that to the best of his knowledge from observance of actions taken in Closed Session on January 14, 1997, there were no reportable actions which are required to be reported under the Brown Act. IT IS RECOMMENDED THAT THIS LETTER BE RECEIVED AND FILED. 5b. IT IS RECOMMENDED THAT DON READ'S RESIGNATION FROM THE ECONOMIC DEVELOPMENT COMMISSION BE ACCEPTED WITH REGRET AND THE CITY CLERK BE DIRECTED TO POST IMMEDIATELY ACCORDING,TO THE MADDY ACT IN THE CLERK'S OFFICE AND THE PUBLIC LIBRARY. JDG:mab PUBLIC J-IEARlNG CHECK LIST PUBLIC HEARlNG DATE: IP;j 97 2- / I ~ SUBJECT: . C.i C4"::'.,.;I.; --. - / LOCATION: IP ~$ ~~~~~~ ~ ~ t! c!~O/1 47 ~p~ g~~ F'~..; j~~P~~<7~-: SENT TO STAR NEWS FOR PUB IC TION u BY F~~? BY HAND _; BY MAIL. ,. / I II c. '7 PUBLICATION DATE ~l~5? 32)_ NO. MAILED MAILED NOTICES TO PROPERTY OWNERS PER GC !i54992 Legislative Staff, Construction Industry Fed, 6336 Greenwich Dr Suite F. San Diego, 92122 fJ;/<l7 / /' LOGGED IN AGENDA BOOK COPIES TO: Administration (4) Planning Originating Department Engineering ~ Others City Clerk's Office (2) / 1/5/ f 7 I I POST ON BULLETIN BOARDS SPECIAL INSTRUCTIONS: 7/93 -55- NOTICE OF PUBLIC HEARING BY THE CHULA VISTA CITY COUNCIL CHULA VISTA, CALIFORNIA NOTICE IS HEREBY GIVEN THAT THE CHULA VISTA CITY COUNCIL will hold a public hearing to consider the following: Applications submitted by Rancho Del Rey L.P. to subdivide 25.8 acres located on the south side of East "J" Street between Paseo Ranchero and Vaquero Court within the Rancho Del Rey SPA III Planned Community and amend the Rancho Del Rey SPA III Sectional Planning Area Plan and associated documents to allow a 58 unit density transfer on to the above mentioned site. For further information call Project Planner J. Luis Hernandez in the Planning Department at 691-5090. If you wish to challenge the City's action on these matters in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk's Office at or prior to the public hearing. SAID PUBLIC HEARING WILL BE HELD BY THE CITY COUNCIL on Tuesday, January 21, 1997, at 6:00 p.m. in the Council Chambers, Public Services Building, 276 Fourth Avenue, at which time any person desiring to be heard may appear. DATED: January 8, 1997 NOTICE OF PUBLIC HEARING BY THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE CITY COUNCIL of Chula Vista, California for the purpose of considering applications submitted by Rancho Del Rey L.P. to subdivide 25.8 acres located on the south side of East "J" Street between Paseo Ranchero and Vaquero Court (Parcels known as R-6 and OS-7) within the Rancho Del Rey SPA III Planned Community (PCS-97-01), and amend the Rancho Del Rey SPA III Sectional Planning Area (SPA) Plan and associated documents to allow a fifty eight (58) unit density transfer on to the above mentioned site (PCM-97-01). More specifically, the SPA Amendment and Tentative Subdivision Map applications requests the following: . Reduce Parcel R-7c number of permitted dwelling units from 220 to 120 (-100) and the density from 12.6 to 6.9 du/ac. . . Increase Parcel R-6 number of permitted dwelling units from 228 to 286 (+58 du's) and the density from 12.0 to 15.7 du/ac. . Reduce the SPA's total number of permitted dwelling units from 1,312 to 1,270 (-42 du's) and the density from 6.4 to 6.1 du/ac. . Subdivide 25.8 acres into four lots. Three residential lots containing a total of 246 condominium units in 15.2 acres and a 10.6 acre open space lot. The City Council will also consider an appeal of a decision of the Design Review Committee to deny the site plan and architecture of the proposed development (DRC-97-01). Any written comments or petitions to be submitted to the City Council must be received in the Planning Department no later than noon on the date of the hearing. Please direct any questions or comments to Project Planner J. Luis Hernandez in the Planning Department, Public Services Building, Chula Vista Civic Center, 276 Fourth Avenue, Chula Vista California 91910, or by calling (619) 691-5090. Please include the Case Number noted at the bottom of this notice in all correspondence. The Appeal as well as proposed Rancho Del Rey SPA III Sectional Planning Area (SPA) Plan amendment and Tentative Subdivision Map applications, and accompanying documentation/plans are on file and available for inspection and review at the City Planning Department. If you wish to challenge the City's action on this SPA Plan Amendment and Tentative Subdivision Map in court, you may be limited to raising only those issues you or someone else raised at the public hearing, described in this notice, or in written correspondence delivered to the City Council at or prior to the public hearing. SAID PUBLIC HEARING WILL BE HELD BY THE CITY COUNCIL on Tuesday January 21, 1997 at 6:00 p.m., in the Council Chambers Public Services Building, 276 Fourth Avenue, at which time any person desiring to be heard may appear. DATED: CASE NO. January 9, 1997 PCM-97-01, PCS-97-01 and DRC-97-01