HomeMy WebLinkAboutAgenda Packet 1997/11/18 Adjourned
". dec'are under pen,,:ty 01 perjury that' am
emplo'fe1 by the rj:'~ of ChU!30 Vista in the
O'ii'ice of the Ci(! (icd>, ~nj th~~ 1 pa~r~ed
Tuesday, November 18, 1997 this AGenda/Notice Gn ',:'e Bulletin 8~ard at . Council Chambers
6:00 p.m. . ~1Je; p'~lic ~~i~'kBuclding ~./<I. ~ e;l)Atdll on Public ServIces Buddmg
(lInmedlately followmg the RegUlabifErr.o'!fp.!J:.fl::iSIGNED~ .&.Y1'it-1:-.
Adiourned Meetin. of the Citv of Chula Vista Citv Council
CALL TO ORDER
I.
ROLL CALL:
Councilmemb~rs Moot _' Padilla _, Rindone _' Salas _' and
Mayor Horton _"
CONSENT CALENDAR
(Item 2)
2. WRITTEN COMMUNICATIONS:
a. Letter from the City Attorney stating that to the best of his knowledge from observance of
actions taken in Closed Session on 11/13/97 in which the City Attorney participated, that
there were no actions taken which are required under the Brown Act to be reported. It is
recommended that the letter be received and filed.
· · · END OF CONSENT CALENDAR · · ·
ORAL COMMUNICATIONS
This is an opportunity for the general public to address the City Council on any subject mailer within the
Council's jurisdiction that is not an item on this agenda for public discussion. (State law, however, generally
prohibits the City Council from taking action on any issues not included on the posted agenda.) If you wish to
address the Council on such a subject, please complete the "Request to Speak Under Oral Communications
Form" availizble in the lobby and submit it to the City Clerk prior to the meeting. Those who wish to speak,
please give your name and address for record purposes and follow up action.
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit substantial discussions and deliberations by
the Council, staff, or members of the general public. The items will be considered individually by the Council
and staffrecommendations may in certain cases be presented in the alternative. Those who wish to speak, please
fill out a "Request to Speak" foml available in the lobby and submit it to the City Clerk prior to the meeting.
3. RESOLUTION ]8789 AMENDING THE F]SCAL YEAR ]997/98 BUDGET TO APPROPR]ATE
$]7,492 FOR THE MIDDLE SCHOOL PROGRAM FROM THE
GENERAL FUND RESERYE; AND ADDING A 0.75 FULL TIME
EQUIVALENT (FTE) PART-TIME HOURLY YOUTH COORDINATOR
(UNCLASSIFIED) TO SUPERVISE THE PROGRAM; AND ADDING 0.]2
FTE PART -TIME HOURLY RECREATION SPECIALIST; AND ADDING
0.48 FTE PART-TIME HOURLY RECREATION LEADER TO STAFF
THE PROGRAM; AND TO APPROPRIATE $24,492 TO ]00-]562 FROM
UNANTICIPATED REVENUE OF $24,492 FROM SWEETWATER ffiGH
SCHOOL DISTR]CT FOR THE MIDDLE SCHOOL PROGRAM - At the
budget workshop on 6/2/97. Council heard the proposal for a Middle School
Program from the Principal of th~ Chula Vista Junior High School. A proposal
has been prepared for the City to fund the program, in conjunction with funds
already approved by the Sweetwater Union High School District, to implement
an after-school program at each of the four nilddle schools. Staff recommends
approval of the resolution. (Director of Parks. Recreation and Open Space)
4/5th's vote required. Continued from the meeting of 1l/13/97.
Agenda
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November 18, 1997
4. RESOLUTION 18811 ACCEPTING A CRITICAL HOURS GRANT FROM THE SOUTH BAY
YMCA AND THE COUNTY OF SAN DIEGO, DEPARTMENT OF
HEALTH SERVICES, FOR FISCAL YEAR 1997198 FOR DROP-IN
RECREATIONAL ACTIVITIES AT FOUR SWEETWATER UNION
HIGH SCHOOL DISTRICT MIDDLE SCHOOL SITES;
APPROPRIATING $13,000 TO THE GRANT FUND (290-2904) FROM
UNANTICIPATED GRANT REVENUE FOR THE EXPENDITURE AND
REIMBURSEMENT OF SAID CITY FUNDING FOR IMPLEMENT A TION
OF THE CHULA VISTA CRITICAL HOURS PROGRAM; AND
APPROVING THE ADDITION OF 0.54 FTE RECREATION LEADER
HOURLY POSITIONS TO SUPPORT THE PROGRAM - On 3131197, the
County of San Diego releas~d a Request for Grant Application to participate in
the Critical Hours Program. The Program would allow for the establishment of
after school programs at all four of the Sweetwater Union High School District
middle schools. On 511197, in collaboration with the YMCA Youth and Family
Services. South Bay YMCA, South Bay Community Services, and the Chula
Vista Boys & Girls Club, staff submitted the proposal to the County. On
6/10/97, staff was informed that the Program had heen approv~d. Staff
recommends approval of the resolution. (Director of Parks, Recreation and
Open Space) 415th's vote required, Continued from the meeting of
11113197.
OTHER BUSINESS
5. CITY MANAGER'S REPORTCS)
a. Scheduling of meetings.
b. City Manager's Recruitment. Continued from the meeting of 11113197,
6. MAYOR'S REPORTCS)
7. COUNCIL COMMENTS
ADJOURNMENT
The meeting will adjourn to (a closed session and thence to) the regular City Council meeting on November 25,
1997 at 6:00 p.m. in the City Council Chambers.
COUNCIL AGENDA STATEMENT
Item: 3
Meeting Date: 11/13/97
ITEM TITLE:
Resolution ) 2( 7 2"'1 Amending the FY 1997/98 Budget to
Appropriate $17,492 for the Middle School Program from the General
Fund Reserve; and Adding a 0.75 FTE Part-Time hourly Youth
Coordinator (Unclassified) to Supervise the Program; and Adding 0.12
FTE Part-Time hourly Recreation Specialist; and Adding 0.48 FTE Part-
time Hourly Recreation Leader to Staff the Program; and to Appropriate
$24,492 to 100-1562 from unanticipated revenue of $24,492 from
Sweetwater High School District for the Middle School Program
Director of Parks, Recreat~~~d Open space~
City Manager JG ~ ~\ (4/5ths Vote: Yes l No _)
SUBMITI'ED BY:
REVIEWED BY:
At the budget workshop of June 2, 1997, during the consideration of the Parks, Recreation and Open
Space FY 97/98 budget, Council heard a proposal for a Middle School Program from the Principal of
the Chula Vista Middle School. Staff subsequently prepared a Budget Supplemental Report discussing
the content of a middle school program (Attachment "A").
This report discusses a proposal for the City of Chula Vista, in conjunction with funds already approved
by the Sweetwater Union High School District (SUHSD), to fund and implement an after-school program
at each of the four middle schools in the City. Staffing required for the program would consist of a 0.75
FTE Youth Coordinator (Unclassified) and 0.96 FTE part-time hourly Recreation Leaders.
0.48 FTE part-time hourly Recreation Leader positions have already been budgeted in FY 97/98 for the
pilot after-school program at Chula Vista Junior High School (approved by Council during the budget
process on June 4, 1997 - Minutes are Attachment "B"). The addition of a 0.75 FTE Youth Coordinator
is required to supervise the new program. The addition of 0.48 FTE part-time hourly Recreation Leader
is required to expand the program to the remaining three middle schools.
Thete is an accompanying report to the Middle School Program proposal being considered at this
meeting. The report is to consider the acceptance of a Critical Hours grant from the South Bay YMCA
and the County of San Diego (Department of Health Services) for drop-in recreational activities at four
Sweetwater Union High School District middle school sites.
The Middle School proposal in this report is to implement a 2 hour per day - 5 days per week afterschool
program at Chula Vista Junior High School (the pilot program); and to implement a 2 hour per day - 2
days per week afterschool ptogram at the remaining middle schools (Bonita Vista, Castle Park and
Hilltop). The proposal for the Critical Hours program at the middle schools will, through a partnership
among the YMCA, the City of Chula Vista, the Boys & Girls Club, and South Bay Community Services,
increase the middle school afterschool program to 5 days per week at all four middle schools.
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Item:
Meeting Date: 11/13/97
STAFF RECOMMENDATION: That the City Council:
1. Amend the FY 97/98 budget and appropriate $17,492 from the General Fund Reserve to the
Middle School Program (100-1562) (Option #1);
2. Appropriate $24,492 to 100-1562 from unanticipated revenue of $24,492 from Sweetwater High
School District for the Middle School Program (Option #1); and
3. Authorize the addition of a 0.75 FTE Youth Coordinator (Unclassified) in the Parks, Recreation
and Open Space Department to serve as the supervisor responsible for the Middle School
Program (Option #1); and
4. Authorize the addition of 0.12 FTE part-time hourly Recreation Specialist in the Parks,
Recreation and Open Space Department to staff two people per site (three sites) for the Middle
School Program (Option #1); and
4. Authorize the addition of 0.48 FTE part-time hourly Recreation Leader in the Parks, Recreation
and Open Space Department to staff two people per site (three sites) for the Middle School
Program (Option #1).
BOARDS/COMMISSIONS RECOMMENDATIONS: N/ A
DISCUSSION: Over the past five years, there has been a growing focus on a national and local level
in preventing delinquency within the adolescent population. Previous prevention efforts have focused on
the high school age youngster. However, social research has revealed that prevention programs, in order
to be effective on a broader level, should be targeted at younger age groups. Specifically, the Carnegie
Foundation report identified the need to establish more elementary and junior high prevention programs.
This prevention approach is supported by most recent data collected from our 1997 Youth Summit. A
common theme expressed by youth at the 1997 Youth Summit was the need for a "safe" place to hang
out, and for increased after-school activities at middle schools. This has also been an ongoing interest
of the City of Chula Vista, the School District and the Principals at each of the Middle Schools.
At the June 2 City Council budget workshop, the Chula Vista Junior High School Principal, Karen Janey,
requested funding for a "pilot" program at the school. Council supported the Pilot Program, and directed
staff to:
1. Invite the Sweetwater Union High School District to participate financially in an after-school
program at the four Middle Schools on an equal share basis in costs;
2. Budget $7,000 for the matching half of the program costs for the pilot after-school program at
Chula Vista Junior High School; and
3. Return to Council with a request for budget funds should the School District provide matching
funds for an after-school program at all four middle schools.
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Item:
Meeting Date:1l/13/97
Staff has proceeded with this direction and in a letter dated July 3, 1997, the City invited the Sweetwater
Union High School District to consider a partnership with the City in funding these programs. In
addition to the pilot program at Chula Vista Junior High School, the Board supported programming at
other three Middle Schools two days a week. The Board voted by a 4 to 1 vote to support such a
partnership in the amount of $24,491.50 (Attachment "C").
For a review of how the Middle School Program is being developed, the following discussion describes
the pilot program at Chula Vista Junior High School.
Pilot Program at Chula Vista Junior High School
The proposed funding for this effort was $14,000 ($7,000 City [already appropriated] - $7,000 from
School District, as a match). No additional City funds are needed for this portion of the program. The
Pilot Program discussed at the June 2nd Council budget workshop consisted of:
· 2 Leaders/5 days a week/38 weeks
· 2 Leaders/5 days a week/lO weeks in summer
· Recreational programming/supplies/equipment
· Recreation Specialist/supervision/5 hrs. a week
A budget supplemental (Attachment "A") was presented for the June 2nd Council budget workshop. The
budget supplemental contained several proposals for costing a Middle School Program. The following
Middle School Program scenario is based on the costs of a program which would match the funds
appropriated by the School District. As the Pilot Program at Chula Vista Junior High School is a five
day a week program; supplemental supervision is required to supervise the part-time Recreation Leaders
at this site. This supervision is provided through the inclusion in the budget of a 0.12 FTE Recreation
Specialist for 5 hours per week. This supervision will provide the necessary coordination at Chula Vista
Junior High School each day of the program.
Middle School Program with Part-Time Emolovee for Suoervision (Staff Recommended Option #1)
The proposed funding for this option is $48,984 ($24,492 City [$7,000 already appropriated] and $24,492
from School District). Seventeen thousand, four hundred-ninety two dollars ($17,492) would be
appropriated for the City's share. The program includes Pilot Program discussed above, plus the
following for Bonita Vista Middle School, Castle Park Middle School, and Hilltop Middle School:
· Youth Coordinator (.75 FTE part-time - Unclassified)
. Two Leaders/2 days a week/40 weeks/3 sites
The program is proposed to be a drop-in program with two Recreation Leaders at each site, and
coordination and supervision by a 0.75 FTE Youth Coordinator (Unclassified). The level of supervision
provided by the Youth Coordination is necessary to ensure program continuity with each of the schools
and their respective programs.
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Item:
Meeting Date:1l/13/97
1. Chula Vista - Drop In Recreation Program
2. Bonita Vista - Drop In Recreation Program
3. Castle Park - Drop In Recreation Program
4. Hilltop - Drop In Recreation Program
2 hr. per day 5 days per week
2 hr. per day 2 days per week
2 hr. per day 2 days per week
2 hr. per day 2 days per week
.48 FTE
.16FTE
.16 FTE
.16FTE
A survey will be conducted at each school to determine activities desired by the students at that specific
school. Activities will be planned and implemented based on the students' requests. Recreation
progranuning would include, but not be limited to, Intramural Sports, Art, Drama, Special Interest
Classes, Special Events, and Field Trips.
Other Outions:
At the request of Council, staff has prepared four options. It should be noted that the Sweetwater Union
High School District does not support the options discussed below (Attachment "D"). The options are:
Option #2: This option would be to continue the Pilot Program at Chula Vista Junior High School plus
implement a program at two additional middle schools - three days a week. This program would utilize:
0.96 FTE Recreation Leader $14,749
0.12 FTE Recreation Specialist $ 2,165
0.65 FTE Youth Coordinator $20,110
Benefits for above $ 1,924
Supplies and Services $ 6.775
Total $45,723
Should Council wish to consider this option, staff's recommendation would be to place the program at
Castle Park Middle School and Hilltop Middle School. This recommendation is based on information
obtained from Sweetwater Union High School District regarding demographic and accountability
information for each middle school is Attachment "E."
Option #3: This option would be to continue the Pilot Program at Chula Vista Junior High School plus
implement a program at one additional middle school - five days a week. This program would utilize:
0.88 FTE Recreation Leader $13,520
0.12 FTE Recreation Specialist $ 2,165
0.50 FTE Youth Coordinator $15,472
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Item:
Meeting Date: 11/13/97
Benefits for above
$ 1,620
Supplies and Services
$ 6.775
Total
$39,552
Should Council wish to consider this option, staff's recommendation would be to place the program at
Castle Park Middle School.
Option #4: This option would be to continue the Pilot Program at Chula Vista Junior High School plus
implement a program at one additional middle school - four days a week. This program would utilize:
0.80 FTE
Recreation Leader
$12,291
0.12 FTE
Recreation Specialist
$ 2,165
$15,472
0.50 FTE
Youth Coordinator
Benefits for above
$ 1,556
Supplies and Services
$ 6.775
Total
$38,259
Should Council wish to consider this option, staff's recommendation would be to place the program at
Castle Park Middle School.
Need for Full-Time Benefitted Position for Program: The success of the elementary after-school
playground program has been, in part, that it is supervised by a full-time benefitted employee. Although
the Middle School Program described in this report is a good beginning and will provide the core
structure to debut the program; a full-time Recreation Supervisor I (Youth Coordinator) position will be
needed for the coordination between the School District, the individual schools, and the City of Chula
Vista. This coordination will be extensive and must be done with a sensitivity to all partners. In
previous years, the Department has had high calibre part-time employees who have worked in the Youth
ACTION Program for one year, been trained, and are successful; but leave the City for permanent
employment opportunities with benefits. To budget for a full-time Youth Coordination, under Option
#1, would require an additional $10,000.
FISCAL IMPACT: The City has already appropriated $7,000 of the proposed pilot program at Chula
Vista Junior High School. SUHSD approved an amount of $24,491.50. For approval of Option #1, this
leaves $17,492 as the remainder of the City of Chula Vista's funding requirements of the program.
(Option #1 budget is Attachment "P".) Budgets for Options #2 through #4 are (the appropriation from
the School District would change and the City's appropriation would increase):
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Item:
Meeting Date:ll/13/97
Option #2
$45,723
School District - $22,861.50
City Previously Appropriated - $7,000
City Appropriation Needed - $15,861.50
Option #3
$39,552
School District - $19,776
City Previously Appropriated - $7,000
City Appropriation Needed - $12,776
Option #4
$38,259
School District - $19,129.50
City Previous Appropriated - $7,000
City Appropriation Needed - $12,129.50
It should be noted that the funding required in FY 97/98 is based on the program commencing in mid-
November. Full year funding, based on viability and success of the program, will be requested for FY
98/99. In addition, staff will be requesting additional funds for FY 98/99 for the upgrade of the 0.75
FTE Youth Coordinator (Unclassified) to a full-time benefitted 1.0 FTE Recreation Supervisor I. Staff
recommends that the employee responsible for the new Middle School Program be a full-time benefitted
position because it would ensure continuity in management of the program for an extended period of time.
Attachments: I "A" - FY 97/98 Supplemental Budget Report dated June 4, 1997
\ "B" - Minutes from Council Budget Workshop of June 4, 1997
"C" - Sweetwater Union High School Appropriation Resolution
"D" - Sweetwater Union High School District Letter dated October 23, 1997
"E" - Sweetwater Union High School District Summary of Demographic and
Accountability by Middle School
"F" - Options #1 through #4 Middle School Budgets
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RESOLUTION NO. ) g 75'1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE FY 1997/98 BUDGET TO
APPROPRIATE $17,492 FOR THE MIDDLE SCHOOL
PROGRAM FROM THE GENERAL FUND RESERVE; AND
ADDING A 0.75 FTE PART-TIME HOURLY YOUTH
COORDINATOR (UNCLASSIFIED) TO SUPERVISE THE
PROGRAM; AND ADDING 0.12 FTE PART-TIME HOURLY
RECREATION SPECIALIST; AND ADDING 0.48 FTE
PART-TIME HOURLY RECREATION LEADER TO STAFF
THE PROGRAM; AND TO APPROPRIATE $24,492 TO
100-1562 FROM UNANTICIPATED REVENUE OF $24,492
FROM SWEETWATER HIGH SCHOOL DISTRICT FOR THE
MIDDLE SCHOOL PROGRAM
WHEREAS, at the budget workshop of June 2, 1997, during
the consideration of the Parks, Recreation and Open Space FY 97/98
budget, Council heard a proposal for a Middle School Program from
the Principal of the Chula vista Middle School; and
WHEREAS,
Supplemental Report
program; and
staff subsequently prepared a
discussing the content of a middle
Budget
school
WHEREAS,
growing focus on
delinquency within
over the past five years, there
a national and local level in
the adolescent population; and
has been a
preventing
WHEREAS, previous prevention efforts have focused on the
high school age youngster; however, social research has revealed
that prevention programs, in order to be effective on a broader
level, should be targeted at younger age groups.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula vista does hereby amend the FY 1997/98 budget and
appropriate $17,492 from the General Fund Reserve to the Middle
School Program (100-1562).
BE IT FURTHER RESOLVED the City Council does hereby
appropriate $24,492 to 100-1562 from unanticipated revenue of
$24,492 from Sweetwater High School District for the Middle School
Program.
BE IT FURTHER RESOLVED the City Council does hereby
authorize the addition of a 0.75 FTE Youth Coordinator
(Unclassified) in the Parks, Recreation and Open Space Department
to serve as the supervisor responsible for the Middle School
Program.
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BE IT FURTHER RESOLVED the City Council does hereby
authorize the addition of a 0.12 FTE part-time hourly Recreation
Specialist in the Parks, Recreation and Open Space Department to
staff two people per site (three sites) for the Middle School
Program.
BE IT FURTHER RESOLVED the City council of the City of
Chula vista does hereby authorize the addition of a 0.48 Fte part-
time hourly Recreation Leader in the Parks, Recreation and Open
Space Department to staff two people per site (three sites) for the
Middle School Program.
Presented by
Approved as to form by
Jess Valenzuela, Director of
Parks, Recreation and
Open Space
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John M. Kaheny ,)
"City Attorney L--/
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c: \Res\School
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Attachment "Au
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Budget Supplemental Repon ~o.
June 4, 1997
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TO:
The Honorable Mayor and City Council
Vl-\:
John D. Goss, City Manager
Sunny Shy, Deputy Director of Recreation 711v ~
Middle Schoo] Program Proposals for FY 97/98
FROM:
SUBJECT:
At the budget workshop ofJune 2, 1997, during consideration of the Parks, Recreation and Open Space
FY 97/98 budget proposal, Council heard and discussed a middle school program proposal from the
Principal of the Chula Vista Middle School. Staff had prrmously submitted, in the Department's budget
request for FY 97/98, a "wish list" item for after-school progI""mm;ng at the Chula Vista middle sCho;js.
The proposal from the Cnula Vista Middle School is an adjunct to stafr~s proposal. In order for the
Council to. consider all of the options available for funding a middle school program, staff offers the
following information.
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STAFF RECOMMENDATION: That the Council approve a Pilot Program (Option "E") at Chula Vista
Middle School providing middle school after-school progI""mming consistent with the Elementary Afier-
school program.
DISCUSSION: On May 3D, 1997, staff met with the new Principal at Chula Vista Middle School, Karen
Janney, to discuss the possibility of operating an after-school program at Chula Vista Middle School.
Tina Williams from the YMCA, Dr. John Nelson and Mary Jo Buettner from the Chula Vista Cluster,
were also in attendance. . '-. ' ;
The Chula Vista Cluster is continuing to support, through' AB 1741 funding, the Activities Dean at Chula
Vista Middle School, whose job it is to focus and coordinate programming for middle school youth; and
provide bridging opportunities for elementary age children using Middle School students as mentors.
Theu- support is invaluable to the middle school program planning effon.
:'. Ms. Janney requested information from City staff on the cost of providing a "drop by" program similar
,.:. to the program provided by the City for elementary school after-school programming. Staff provided her
f with infonnation on a program utilizing similar staffing as the elementary school program, to include
,. (Option "E"):
1. Two Recreation Leaders
2. Supplies/Equipment
3. . 5 hours of Recreation Specialist per week to provide oversight and coordination
. ,
[FY .,,.. """'" . _.... .06-<><-97]
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Attachment "A"
Budget Supplemental RepDJ1 ND. _
~; .
F
Tne content Df this program is anticipated tD be develDped in conjunction with the Principal and through
a neects asseSsment with the school and the students. Activities may be student interaction through music,
art;"d3I1ce;'and'social discourse. It is envisioned thiu several of .the other Youth Summit unruet needs
could be." acCoIJJplished in such a program, including job preparedness and mentoring. All of these
progriiaiS' would be based on a safe place to be after school. Other progrnmming could be geared to
special events and co=unity volunteerism, in association with the school's PRYDE Program through
the YMCA.
Ms. Janney discussed her intent to pursue an after-school program through the District administration,
as a Pilot Program. The cost of such a program at Chula Vista Middle School is estimated tD be $14,000
annually. The Principal is asldng for a 50% share, or $7,000 from the City. There is the possibility of
one-time funding from the County of San Diego. The County is offering $50,000 to 17 co=unities to
perform after-school programs in FY 97/98. The Depat1ment has already applied for this funding
through a co=unity .collaborative proposal, which includes the Boys & Girls Club, the YMCA, and
South Bay Co=unity Services. There is also the possibility of this program being eligible for CDBG
funding in the future.
Staff believes that a Middle School Pilot Program, as requested by the Principal of Chula Vista Middle
SchDol, is an excellent start for middle school programming, at a low initial cost to the City. The
concept is to keep the caIJJpus open for progrnmm;ng 'after-school, and the school will provide staff to
.""'"'\ . help coordinate and advertise the programming. This type of ownership from the schoDI is essential to
the success of the program. Not all middle schools may embrace this concept as many of the other
middle schoDIs disallow students to stay after schoDI. Should the program be expanded to other middle
schools, staff requires that the program be budgeted with full-time staff at the Recreation Supervisor I
. level to support the hourly staff and the program.
At the request of the CDuncil, staff alSD developed another option (Option "D"), based on programming
for twD days a week at twD schools for the after-schoDI prggram for Middle Schools'. , Program content
would be the same as the five day a week option. . .
:''''''''''-
Middle School Procrarn on Wish List
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'I'his request was discussed by the City Council at the Parks, Recreation and Open Space GDalS and
Objectives presentation. Staff had formulated a program for after-schDDI .activities at the City's four
middle schools as follows:
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A Drop-By Program, Enrichment Program (Intramural, Art, Drama, Dance, etc.) and Special
Interest Classes (paid for by participant/subsidized).
.
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i:
1.0 FTE benefitted Recreation Supervisor I ($41,539); three Recreation Leaders (20 hrs.lweek-
50 weeks - 4 sites ($112,957).
.__._ _ h.
It should.be-noted--that all youth serving agencies discussing this proposal saw.the need for a' .
coordinatiDn (Recreation Supervisor I level) who would work with the schools, agencies, youth
fFY'17M"",",,-_"'.0&<>4-97J
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Attachment nAn
Budget Supplemental Report No. _
and parents to coordinate and provide programming. Funding strategies include potential Cjry
bus advertisement revenues with schools matching funds with the Ciry for this prograrmning.
Option "A": 2 days/week program at 4
middle schools (0.75 FI'E Supervisor)
$ 72,095
Option "B": 4 days/week program at 4
middle schools (1.00 FIE Supervisor)
$118,850
ONion "C": Full Service Program at 4
middle schools, Mon.-Fri. (1.00 FIE Supervisor)
$156,500
FISCAL IMPACT: The costs described in the table below are for a full-year program. As it is
anticipated that there will be a certain amount of time dedicated to start-up and administrative details
associated with an agr=ent with Chula Vista Middle School; the full amounts of the budgets for each
of the options will be lower. .
I Option Program Staff FrE Budget
Description Required Requir'd
Afu:r-School
.A A Drop-By Program, Enrichment Two Reo. Leaden; 0.48 FTE 572,095
Progr:un (Intrnnnral, An, Drama, at 4 sites Rec=tion Leaden;
Dance, eu:.) and Sp--"ial Interest Classes
(paid for by participant/subsidized). Rec. Supervisor I 0.75 FTE
Reo. Supervisor I
2 days/week progr:un at 4 IItiddJe scbools
B . A Drop-By Program, Enri:hmeDt Two. Reo. Leaden; .0.'48 FTE 5118,850
. ,
Program (IntTamuraJ, An, Drama, .at;l .sites ReorcatioD Leaders
Dance, etc.) and Speoial Interest Classes -
(paid for by participant/subsidized). Rec:. Supervisor I 1.00 FTE
Reo. Supervisor I
4 days/week program at 4 IItiddJe schools
C A Drop-By Program, Enri::hment Three Reo. Leaden; 1.44 FTE 5156,500
Program (IntTamnral, An, Drama, at 4 sites ReorcatioD Leaden;
Dance, etc.) and Special Interest Classes
(paid for by participant/subsidized). Reo. Supervisor I 1.00 FTE
. Reo. Supervisor I
5 days/week program at 4 IItiddJe schools
D A Drop-By Program, Enric:hmeDt Two Reo. Leaden; 0.24 FTE $53,269
Prngram (IntTamural, An, Drama, at 2 sites RecreatioD Leaders
Dance, etc.) and Special Interest Classes
(paid for by participant/subsidized). Reo. Supervisor I 0.75 FTE
. . . ."'. '~.______''''''. ~.J '_."" '._'_'_. --'-"'~'. ". ._- .'. 'Reo. Supervisor I
2 days/week program at 2 IItiddJe schools
--.---
[FY 97!9Z bud.,ct . mEb:boI...up . ~97)
3
.3--) /
;
r
~
!
i
Attachment "A'
~
Budget Supplemental RepDn ND. _
Option Program Staff FTE Budget
Description Required Requir'd
PilO! Program ChuJa Vista Middle School
E This is a five day a week afu:r-school Program would 0.556 FIE $14,000
recreation program for Chula Vista provide 2 Rec. Recreation Leaders
Junior High School. This program would Leaders during aU
run 38 weeks for 2 hrs. per day and 10 open time -1160 City
weeks at 4 hrs. per day for the summer hours. Match
session. =
Program would 0.115 FIE $7,000
Activities will be determined by an also provide for Recreation Sp-..cialist
assessment conducted at the school site. five hours per
week of a Reo.
Sp-..c. who will
provide
coordination.
supervision, and
program planning
for a tDtaJ of 240
hrs.
F This would be a two day a week after- Program will 0.222 FIE 56,315
school =reation program. The program provide two Rec. Rc=re:ariOD Leader
would run 38 weeks for 2 hrs. per day Leaders during all
and 10 weeks for 4 hrs. per day for the open time - 464
summer session. hours.
Activities will be determined by an Program will also 0.069 FIE
assessment conduc.tcd at the school site. provide for three Recreation Specialist
hours per week of
a Roc. Spec. .
, .
. ~pecialis! will
pfoVide program
planning,
coordination, and
supervision for a
tDtaJ of 144 hrs.
~... ..-....-.- _. -
.. ........
IFY"",,,,,,,, - _.... - 06-0<-97]
4
3-)2
Attachment "B"
D~s=ussion o~ No. :8:
r .,cilmember Rindone asked what if we had a four day a week program, Monday through Thursday, for four
.Ie schools and then pa:-tnered with the School Dis::.rict
Councilmember Moot stated that he had a philosophical problem with the City taking over the schools'
responsibilities to take care of the children during extended hours. Most school systems are going to the opposite
approach by extending their school hours.
.,
j
1
Mayor Horton stated that she did not disagree, but she did not feel we should sacrifice our children while we wait
for the teachers and board members work all of this out_ We could make this a one-
year program s~arting with the
bare minimum at four middle schools and try to work with the School District to see if they could fund this because
it is something which they should be taking care of.
Wish List
KSUC (Rindone/Horton) to approve the -Wish List- with the Alternative Funding Sources .s follows: Code
~orcemant Program, $40,000; Therapeutics Program, $25,000; Reinstatement of Maintenance Worker,
$32.421; Street Sweeping B Street and B Street, $900; and Afterscbool Middle School Program, $7,000.
After further discussion. Council concurred that for purposes of presenting a tentative budget. the following should
be included: Administrative Secretary for Parks and Recreation; Option A for the Afterschool Middle School
Program (which would actually be 2 days a week at 3 schools because Council had previously approved the pilot
program at one school); Juvenile Diversion Counseling; Additional HVAC hours; and Additional hours at South
Chula Vista Library.
ORAL COMKDN'ICATIONS
There were none.
0'l'BBR B1J'SrNESS
CITY MANAGER'S RBPORT{S) - none.
Y~YOR'S REPORT(S) - none.
COUNCIL COMMBNTS - none.
ADJO'CRNMENT
The meeting adjourned at 7:50 p.m.
Respectfully submitted,
Beverly A. Authelet, CMC/AAE
City Clerk
J~)J
I-~,:
" l u W ,L..:l..J
I'ssues
Attachment IIC"
?~tnership and ~~or~,dUID of Understanding between the Sweetwater
union HiQ'h school District and the City of Chula vista to conduct
an after school recreational activities program for all middle
schools ~n the city of Chula Vista,
Sunerintendent' 8 Recollllllenda.tioni'
Approve partnership and Memorandum of Understanding between the
Sweetwater Union Hig'h School' District and the City of Chula Vista
to conduct an afte~ school/recreational activi~ies program for all
middle schools in the CitY,of.Chula,Vista.
1>.nalvgil/:
The Sweetwater Union High school District and the City of Chula
Vista have designed an after school recreational activities
program pt'oposal for all middle schools within the City of Chula
Vista wherein the city and the school district would share equally
in the costs of the program. The se:vices provided by the City of
Chula Vista Parks, Recreation and Open Space Department will
ad::2ress so~\e urunet needs of the. mddle school age grDUP and a
tentative program has been established for all middle school
sites. The structure of the program activities will be determined
by each individual site and will include intramural sports, art,
drama; da."lce and other enrichment activities. An evaluation of the
program at the individual sites will be conducted at the end of
the school year to determine program effectiveness and levels of
student p~ticipation. In addition, the district will investigate
the feasibility of eh-panding the program to other middle schools
not in the City of Chula Vista. ~
The district and the city nave prepared a pilot program for the
1997-96 schoDl year as follows:
Bonita Vista Middle School. Castle Park Middle School.
Rillto'D M:t6tUe School:.
Youth Coordinator (,75 FTB)
Two Leaders/2 days a week/40 weeksi3 sites
$25,177
5 9.806
$34,983
Breakout:
Bonita Vista Middle School
Castle Park Middle School
Hilltop Middle School
$11.661
$11/651
$11,661
Post-It" brand fax tran$mHIa! memo 7671
.",m
Page 1 of 4
Board Agenda Item B-4
August 21, 1997
Co.
.. Phone'
-s-~t;b
Pax ,
-- -- -.- .~ - ... . -. .. '~_-:;=='~:,-:",,'=".:-:-'r--_. - -.
.... .. . .
, _...Ir
3~)r
Attachment tiC"
Chula viet/! Junior Elab school:
2 Leaders/5 days a week/38 weeks
2 Leaders/5 days a week/lO weeks in summer
Recreational programming/supplies/equipment
Recreational specialis~/supervision/5 hrs. a week
$ 6,554
$ 3,266
$ 1,885
S 2.295
S14.000
Fiscal Tmnact (Income/ExDenditure):
$48,984
Reviewed by the Chief FIIIB!ICe Officer
$24.492
$24,492
Total Progra:m CoatI! (
SWeetwater Union High School District
city of Chula Vista
Funds to be allocated from the unappropriated reserves.
APPROVED
. ,
. ,
Page 2 of 4
Board Agenda Item B-4
August 21, 1997
3-/5
SWEETWATER UNION HIGH SCHOOL DISTRICT
DIVISION OF PLANNING & FACILITIES
1130 FIFTH AVENUE
CHULA VISTA, CA 91911
(619)691-5553
FAX: (619)420-0339
Andrew B. Campbell
Assistant Superintendent of Planning
and Facilities
October 23, 1997
Ms. Sunny Shy
Deputy Director of Recreation
Parks & Recreation Department
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
Dear Ms. Shy:
RE: Middle School - After School Program
The Sweetwater Union High School District Board of Trustees approved funds
for a pilot program, in conjunction with the City of Chula Vista, to provide after
school services at the middle schools within the City limits. It is the position of
the district and its principals that the program should be at all middle school
sites and a two-hour, two-day a week program for the initial evaluation period.
Following the evaluation of the program, consideration can be given to
consolidation or expansion.
Sincerely,
a4!~
Andrew B. Campbell
Assistant Superintendent of Planning & Facilities
ABC:mr
:3 ---)?
ALLachment liE"
SUMMARY OF DEMOGRAPHIC AND ACCOUNTABILITY INFORMATION
HILLTOP MIDDLE SCHOOL
DEMOGRAPHICS 1992-93 1993-94 1994-95 1995-96
ENROLLMENT, CBEDS (7-12) 1,228 1,106 1,194 1,233
% STUDENT ETHNICITY, CBEDS
Asian 3% 2% 2% 2"10
Hispanic 53% 53% 55% 55%
African American 3% 4% 3% 3%
White 36% 34% 33% 33%
Filipino 4% 4% 5% 5%
American Indian 1% 1% 1% 2"10
Pacific Islander 1% 1% 1% 1%
% CERTIFICATED STAFF ETHNICITY, CBEDS
Asian (2) 3% -(2) 4% (2) 3% (1) 2%
Hispanic (5) 9% (5) 9% (7) 12% (7) 11%
White (48) 80% (40) 75% (42) 72% (46) 75%
Filipino (3) 4% (3) 6% (3) 5% (3 5%
American Indian (2) 3% (2) 40/0 (3) 5% (3 5%
Pacific Islander (1) 2% (1) 2% (1 20'
10
ENGLISH PROFICIENCY (R-30)
% English Language Leamers 11% 11% 8% 11%
% Fluent English 23% 22% 28% 24%
% English Only 66% 67% 64% 65%
-
SOCIO ECONOMIC LEVEL
. # Title I Program Participants 7 7 10
%AFDC 5% 6% 6% .12%
ATTENDANCE
A.DA for school year 99% 99% 99% 99%
A.D.P, for school year 94% 95% 95% 95%
Dropout Rate 0.2%
HM
3-;/?
Revised 9/19/96
''''- -'-.~,,'"" ,~.u.,~ ,::.
SUMMARY OF DEMOGRAPHIC AND ACCOUNTABILITY INFORMATION
CASTLE PARK MIDDLE SCHOOL
DEMOGRAPHICS 1992-93 1993-94 1994-95 1995-96
ENROLLMENT, CBEDS (7-12) 1,314 1,264 1,203 1,284
% STUDENT ETHNICITY, CBEDS
Asian 2% 2% 2"10 2"/0
Hispanic 70% 73% 74% 75%
African American 6% 7% 6% 6%
WMe 16% 14% 12% 12%
Filipino 4% 4% 4% 4%
American Indian 0.3% 1% 1% 1%
Pacific Islander 1% 1% 0.4% 1%
% CERTIFICATED STAFF ETHNICITY, CBEDS
Asian (1) 2% (1) 2% (3) 5%
Hispanic (16) 24% (17) 26% (17) 26% (16) 24%
African American (4) 6% (4) 6% (4) 6% (4) 6%
WMe (44) 67% (43) 65% (41) 64% (42) 64%
Filipino (2) 3% (1) 2% (1) 2% (1) 2%
ENGLISH PROFICIENCY (R-30)
% English Language Leamers 22% 28% 22% 34%
% Fluent English 36% 30% 38% 26%
% English Only 42% 42% 40% 40%
SOCIO ECONOMIC LEVEL
# Trtie I Program Participants 602 562 436 398
"%:AFDC 22% 21% 21% 32%
ATTENDANCE
A.D.A. for school year 98% 98% 98% 98%
A.D.P. for school year 92% 92% 92% 92%
Dropout Rate 0.6% 0.2"10 0.2"/0
CPM
:I -- JY
Revised 9/19/96
Attachment liEu
SUMMARY OF DEMOGRAPHIC AND ACCOUNTABILITY INFORMATION
BONITA VISTA MIDDLE SCHOOL
1
'.1
DEMOGRAPHICS 1992-93 1993-94 1994-95 ,;';.;'1995-96
ENROLLMENT,CBEDS(~1~ 1,365 1,420 1,445 1,549
% STUDENT ETHNICITY, CBEDS
Asian 6"10 5"10 6"10 8%
Hispanic 38% 38% 38% 39%
African American 4% 4% 4% 4"10
WMe 37% 38"10 36"10 34"10
Filipino 14% 14"10 14% 13"10
American Indian 1"10 1"10 1% 1%
Pacific Islander 1% 1"10 1"10 1%
% CERTIFICATED STAFF ETHNICITY, CBEDS
Asian 1} 2% (1 ) 1% (1) 1% J1 1%
Hispanic 6} 9% (8) 12% (10) 14% J11 15%
White (53) 80% (56) 81% (53) 77% J58 78%
RI/pino ~ 3% (2) 3% (3) 4% 2) 3%
American Indian 1) 2% J!l 1% (1) 1% 1 1%
Pacific Islander 2) 3% Jll 1% JD 1% 1} 1%
ENGLISH PROFICIENCY (R-30)
% English Language Leamers 8% 8% 6"10 9%
% Fluent English 23% 18"10 22% 22%
% English Only 69% 74% 72% 69%
' .
SOCIO ECONOMIC LEVEL
# Title I Program Participants 5 4 4
-cr.'AFDb ! 3"10 5% 5% 4%
ATTENDANCE
ADA for school year 99% 99% 99% 99%
AD,P. for school year 95% 95% 96% 96%
Dropout Rate 0.2% 0.5% 0.2"10
BVM
1 3-/9
Revised 9/19/96
'~""'- '-O:;.L..llDen L ..j
SUMMARY OF DEMOGRAPHIC AND ACCOUNTABILITY INFORMATION
CHULA VISTA JUNIOR HIGH SCHOOL
'.1
"'1
..
,0',
!
,
.,
. .,
DEMOGRAPHICS 1992-93 1993-94 1 994-95 1995-96
ENROLLMENT, CBEDS (7-12) 1,381 1,412 1.369 1,425
% STUDENT ETHNICITY. CBEDS
Asian 2% 2% 2% 1%
Hispanic 62% 66% 68% 68~~
African American 7"10 6% 5% 7"/.
White 24% 21% 19% 200/D
Filipino 4% 4% 4% 4%
American Indian 1% 1% 1% 0.4%
Pacific Islander 1% 1% 1% 1%
% CERTIFICATED STAFF ETHNICITY, CBEDS
Asian (4) 6% (2) 3% (3) 4% (2) 3%
Hispanic (11) 16% (13) 19% (16) 23% (14) 20%
African American (2) 3% (1) 1% (1) 1% (2) 3%
White (49) 71% (46) 69% (44) 64% (49) 69%
Filipino (3) 4% (5) 7% (5) 7% (4) 6%
ENGLISH PROFICIENCY (R-30)
% English Language Leamers 22% 25% 20% 26%
% Fluent English 25% 25% 32% 26%
% English Only 53% 50% 48% 40%
SOCld ECONOMIC LEVEL
# Title I Program Participants 503 446 494 665
,; % AFDC 24% 25% 25% 29%
ATTENDANCE
A.DA for school year 98% 98% 98% 98%
A.D.P. for school year 93% 93% 93% 95%
Dropout Rate 1% 1%
./
j
I
I
j
I
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'j
..
I
i
:)
1
I
1
CVJ
~- 020
Revised 9/19/96
5105
5143
5145
5212
5213
5218
5301
5371
5398
Totals
1 Ci~
Funds
Needed
STAFF RECOMMENDATION - OPTION #1
MIDDLE SCHOOL BUDGET SCENARIOS
4 Schools
Chula Vista Junior High School at 5 days per week
3 Middle Schools at 2 days per week
Line Item
Description
Budget Comments
Wages
ATTACHMENT "F"
$40,122 .96 FTE Recreation Leader
.12 FTE Recreation Specialist
.75 FTE Youth Coordinator
Medicare
$ 582
$ 1,505
$ 1,500
$ 200
$ 200
$ 200
$ 2,675
$ 2,000
$48,984
.
PARS
Printing
Postage
Office Supplies
:3 --- c2- !
$17.4921
ATTACHMENT "F"
OPTION #2
MIDDLE SCHOOL BUDGET SCENARIOS
3 Schools
Chula Vista Junior High School at 5 days per week
2 Middle Schools at 3 days per week
Line Item Description Budget Comments
5105 Wages $37,024 .96 FTE Recreation Leader
.12 FTE Recreation Specialist
.65 FTE Youth Coordinator
5143 Medicare $ 536
5145 PARS $ 1,3BB
5212 Printing $ 1,500
5213 $ 200
521B Postage $ 200
5301 Office Supplies $ 200
5371 $ 2,675
539B $ 2,000
Totals $45,723
. ,
I City Funds Needed $15,B61.50 I
.3 ~ ~ ;2...
ATTACHMENT "F"
OPTION #3
MIDDLE SCHOOL BUDGET SCENARIOS
2 Schools
Chula Vista Junior High School at 5 days per week
1 Middle Schools at 5 days per week
Line Item Description Budget Comments
5105 Wages $31,157 .88 FTE Recreation Leader
.12 FTE Recreation Specialist
.50 FTE Youth Coordinator
5143 Medicare $ 452
5145 PARS $ 1,168
5212 Printing $ 1,500
5213 $ 200
5218 Postage $ 200
5301 Office Supplies $ 200
5371 $ 2,675
5398 $ 2,000
Totals $39,552
I City Funds Needed $15,861.50 I
:3 -- c2J
ATTACHMENT "F"
OPTION #4
MIDDLE SCHOOL BUDGET SCENARIOS
2 Schools
Chula Vista Junior High School at 5 days per week
1 Middle Schools at 4 days per week
Line Item Description Budget Comments
5105 Wages $29,926 .60 FTE Recreation leader
.12 FTE Recreation Specialist
.50 FTE Youth Coordinator
5143 Medicare $ 434
5145 PARS $ 1,122
5212 Printing $ 1,500
5213 $ 200
5216 Postage $ 200
5301 Office Supplies $ 200
5371 $ 2,675
5396 $ 2,000
Totals $36,259
I City Funds Needed $15,661.50 I
3~~Y
ITEM TITLE:
SUBMITI'ED BY:
REVIEWED BY:
COUNCIL AGENDA STATEMENT
Item: 1
Meeting Date: 11/13/97
Resolution / 'fiT8"! I Accepting a Critical Hours grant from the
South Bay YMCA and the County of San Diego, Department of Health Services,
for FY 1997/98 for drop-in recreational activities at four Sweetwater Union High
School District middle school sites; Appropriating $13,000 to the Grant Fund
(290-2904) from unanticipated grant revenue for the expenditure and
reimbursement of said City funding for implementation of the Chula Vista
Critical Hours Program; and Approving the addition of 0.54 FIE Recreation
Leader hourly positions to support the program
Director of Parks, Recreation and Open space~
Ci~ M_~ JGi ~ ~ (41'''' V... y~ -"- No--'
On March 31, 1997, the County of San Diego released a Request for Grant Applications to participate
in the Critical Hours Program. The Critical Hours Program funding requires the establishment of
afterschool programs at all four of the Sweetwater Union High School District middle schools. This
project would promote collaboration among schools, community-based organizations, and other youth-
serving agencies, to prevent alcohol and drug use by school age youth and to lower the teen homicide
and suicide rates.
The timing of this grant is coincidental with the Council's interest in providing afterschool programming
at the middle schools in Chula Vista. The intent of the Critical Hours grant is to supplement, not
supplant, the provision of middle school programming. The requirement that programming be provided
at each of the Middle Schools is part of the Critical Hours funding. As discussed in the previous report
being considered at this meeting, regarding the Middle School Afterschool Program at four middle
schools, the Critical Hours funding will enable a partnership among the YMCA, the City of Chula Vista,
the Boys & Girls Club, and South Bay Community Services; to increase the middle school afterschool
program to 5 days per week at all four middle schools (excepting Chula Vista Junior High School which
is currently budgeted for 5 days per week).
Through a Memorandum of Understanding with the YMCA Youth and Family Services (Attachment
"A"), the County of San Diego Department of Health Services has authorized $50,000 in fmancial
assistance to establish the afterschool program at four Sweetwater Union High School District middle
schools. The City, in collaboration with the YMCA Youth and Family Services, South Bay YMCA,
South Bay Community Services, the Sweetwater Union High School District, and the Chula Vista Boys
& Girls Club; would implement the Chula Vista Critical Hours Program. The Parks, Recreation and
Open Space Department would receive $13,000 (of the $50,000 total grant) of financial assistance to
implement the City's portion of the Critical Hours Program.
[h:\iDm:\parksrtt\all3\crit.ic:a1.hrs -cr1lica1.hrs -10128'97]
1
Lj-/
Item:
Meeting Date: 11/13/97
STAFF RECOMMENDATION: That the City Council adopt the Resolution:
1. Authorizing the acceptance of a grant, in the amount of $13,000, from the YMCA of San Diego
County and the County of San Diego County for FY 1997/98, for drop-in recreational activities
at four of the middle school sites; and
2. Appropriating $13,000 in the Grant Fund (290-2904) from unanticipated grant revenue; and
3. Approving the expenditure of said City funding for implementation of the City's portion of the
Critical Hours Program; and
4. Approving the addition of 0.54 FTE Recreation Leader hourly positions to support the program.
BOARDS/COMMISSIONS RECOMMENDATION: N/A
DISCUSSION: The San Diego County Critical Hours Program for middle school-age children is
designed to -increase the availability of positive alternatives to crime and at-risk behavior. The program
will provide opportunities to learn life skills that improve the ability of youth to make positive life choices
and achieve success in school, community and family functioning.
On March 18, 1997, the Board of Supervisors allocated $1 million from the Children's Investment Trust
Fund as seed money to establish the San Diego County Critical Hours program, a coordinated prevention
and intervention program for middle school age youth. This program emphasizes community involvement
in programming and service delivery and collaboration between community organizations, public, private
and non-profit.
On May 1, 1997, the Parks, Recreation and Open Space Department, in collaboration with the YMCA
Youth and Family Services, South Bay YMCA, South Bay Community Services, Sweetwater Union High
School District, and the Chula Vista Boys & Girls Club, submitted the Critical Hours Program proposal
to the County (Attachment "B"). On June 10, 1997, the collaborative partners were informed that the
County of San Diego Department of Health Services approved the Chula Vista Critical Hours Program
(Attachment "C").
The Chula Vista Critical Hours Program would be provided through a collaborative effort of five (5)
partners; the YMCA of San Diego County Youth and Family Services, South Bay YMCA, South Bay
Community Services, Boys & Girls Club Chula Vista, Sweetwater Union High School District, and Chula
Vista Parks, Recreation and Open Space Department. Afterschool programming would take place at four
Chula Vista middle schools sites: Bonita Vista Middle School, Castle Park Middle School, Chula Vista
Junior High School and Hilltop Middle School. It is through this collaborative effort and with matching
funds provided by each partner agency, that this program can be effectively implemented at the four sites.
[h:~\parbrcc\a113\criticaI.bni . criUcal..hn . 10128197]
2
1-;L
Item:
Meeting Date: 11/13/97
Scope of the Critical Hours Program
The San Diego County Critical Hours program for middle school age children is designed to increase the
availability of positive alternatives to crime and at-risk behaviors and to provide opportunities to learn
life skills that improve the ability of youth to make positive choices and achieve success in school,
community and family functioning. Studies at the federal level show that half of all violent juvenile crime
occurs between 2:00 p.m. and 8:00 p.m., between the end of the school day and the time parents return
home from work.
Roles of Partners in the Critical Hours Program
The five partners involved in Critical Hours are a team which will each provide an integral component
of the program. No one partner will be implementing a stand-alone program; the partners will work
together to provide the complementary program at the middle schools.
ChuIa Vista Parks, Recreation and Open Space Department will offer three types of programs at four
middle school sites. Program activities are designed to build self-esteem and enhance refusal skills.
Utilizing the 0.54 FIE Recreation Leaders and 0.75 FIE Youth Coordinator from the Middle School
Program for program support, activities youth may participate in are: Drop-in, Contract Classes and
Youth Employment/Job Preparedness. The Drop-in program will include: sports, arts and crafts and
games. Contract classes may include: pet care training, science experiments and field trips. The Youth
Employment program will involve youth in career awareness, job readiness and volunteer opportunities
in the community. Activities will be held two days each week for two hours during the regular school
year and for four hours each day during the summer.
The Boys & Girls Clnb of ChuIa Vista will provide components of their juvenile delinquency prevention
program, "Street Safe." Some activities will be held at the middle school site(s), but the majority will
be held at Club facilities. Students will be transported from their middle school, on one designated day
per week, to the Boys & Girls Club for program activities.
South Bay Community Services will provide two peer educators, who will work with the YMCA
PRYDE site manager to deliver the curriculum. They will also furnish additional services and support
as needed by the staff and requested by the youth participants. Their primary responsibility will be to
serve as mentors and role models for the middle school-age youth participants in the afterschool program.
Sweetwater Union High School District will provide the site coordination for the four middle schools
by assigning staff to work with the City and other partners to coordinate the programming.
The South Bay Family YMCA is in the process of building a new facility. Completion is slated for
February of 1998, and the site will be available for afterschool activities at that time. A new swimming
pool will be installed, and youth participants in the Critical Hours Program will be given the opportunity
to use the pool in warmer months.
fh;1Jxme\parbrcc\.all3\c:ritica1.hrs - crilica1.brs - 10128197]
3
tj~y
Item:
Meeting Date: 11113197
The YMCA Youth and Family Services will serve as the administrative agent and will be responsible for
overseeing the contracting, reporting and evaluation of the program. In addition, they will provide a Site
Manager to oversee the entire Critical Hours afterschool program in Chula Vista, and provide the YMCA
PRYDE Program curriculum to the youth. The YMCA PRYDE Program is designed as a primary
prevention program with services available to all youth, but particularly for youth at risk for substance
abuse and gang involvement.
Program ProfIle Chula Vista "Critical Hours" Program
The YMCA provides the PRYDE Program. The City of Chula Vista Parks, Recreation and Open Space
Department (CVPROS) provides the Drop-In Recreation Program. The Boys & Girls Club of Chula
Vista (B&G) provides "Street Safe" Program. South Bay Community Services (SBCS) provides Peer
Mentoring.
SCHOOL/'I'IME MONDAY .....TUESDAY/.. \VEDlIiESJ?A:Y; 1'Ifi]f{S]jA.Y\ FRIDAY
Bonita Vista YMCA YMCA CVPROS YMCA B&G
2:35 - 4:35 CVPROS SBCS
Castle Park YMCA CVPROS YMCA CVPROS YMCA
3:00 - 5:00 B&G SBCS
Chula Vista CVPROS YMCA CVPROS YMCA B & G
2:30 - 4:30 YMCA SBCS
Hilltop YMCA CVPROS YMCA CVPROS YMCA
3:20 - 5:20 B&G SBCS
Correlation Between Critical Hours Prol!ram and Proposed Citv Afterschool Middle School Prol!ram
The intent of the proposed City Afterschool Middle School Program would be to provide the basic core
effort for the middle school age youth programs. One of the outcomes of the Youth Summit was that
the students in this age group desired a "safe" place to "hang out" after school. The idea of the middle
school program was developed to meet that desire. The City would provide the staffmg at the middle
school, and basic programming for the students.
The Critical Hours Program, as a funding supplement for one year, will provide the additional funding
that will enable the five partners in the program to enhance the basic core City afterschool program. This
enhanced programming is as described above in the role of the partners.
fiSCAL IMPACT: The City has been awarded a $13,000 grant, for a period of one year from
September I, 1997 through August 31, 1998; from the YMCA and the County of San Diego, to
implement the Chula Vista Critical Hours Program at the four Sweetwater Union High School District
[h:IJxme\parksrec\a113\critica1.hn . critical.hrs - IO!28l97)
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RESOLUTION NO. / gc;r) I
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING A CRITICAL HOURS GRANT
FROM THE SOUTH BAY YMCA AND THE COUNTY OF SAN
DIEGO, DEPARTMENT OF HEALTH SERVICES, FOR FY
1997-98 FOR DROP-IN RECREATIONAL ACTIVITIES AT
FOUR SWEETWATER UNION HIGH SCHOOL DISTRICT
MIDDLE SCHOOL SITES; APPROPRIATING $13,000 TO
THE GRANT FUND (290-2904) FROM UNAPPROPRIATED
GRANT REVENUE FOR THE EXPENDITURE AND
REIMBURSEMENT OF SAID CITY FUNDING FOR
IMPLEMENTATION OF THE CHULA VISTA CRITICAL
HOURS PROGRAM; AND APPROVING THE ADDITION OF
0.54 FTE RECREATION LEADER HOURLY POSITIONS TO
SUPPORT THE PROGRAM
WHEREAS, on March 31, 997, the County of San Diego
released a Request for Grant Application to participate in the
Critical Hours Program; and
WHEREAS, the critical Hours Program funding requires the
establishment of afterschool programs at all four of the Sweetwater
Union High School District middle schools; and
WHEREAS, this project would promote collaboration among
schools, communi ty-based organizations and other youth-serving
agencies, to prevent alcohol and drug use by school age youth and
to lower the teen homicide and suicide rates.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula vista does hereby accept a Critical Hours grant from
the South Bay YMCA and the County of San Diego, Department of
Health Services, for FY 1997-98 for drop-in recreational activities
at four Sweetwater Union High School District middle school sites.
BE IT FURTHER RESOLVED the City Council does hereby
appropriate $13,000 to the grant Fund (290-2904) from
unappropriated grant revenue for the expenditure and reimbursement
of said city funding for implementation of the Chula Vista Critical
Hours Program.
BE IT FURTHER RESOLVED the City Council does hereby
approve the addition of 0.54 FTE Recreation Leader hourly positions
to support the program.
Presented by
Approved as to form by
~
M. Kaheny
Attorney
Jess Valenzuela, Director of
Parks, Recreation and
Open Space
C:\Res\Critical
1/-5
Item:
Meeting Date: 11/13/97
middle schools. Grant funds would be disbursed to the City upon receipt of appropriate expense
documentation. These funds would be deposited into a grant account, Critical Hours Grant (290-2904)
to reimburse expenses of the program. A budget for the grant program is Attachment "D." Payments
are to be made by the Grantor (the County) to the City, based on clear expectations and performance
according to the agreement submitted to the County of San Diego County, via the YMCA of San Diego
County. The City would contribute in-kind, the salary and benefits of an existing Recreation Supervisor
IT, at an estimated cost of $3,800 for the grant period. Excepting the in-kind contribution, City General
Funds would not be required for this program.
Attachments:
"A" - Memorandum of Understanding
"B" - Project Proposal
"C" - A ward Letter
"D" - Critical Hours Budget - FY 1997/98
"E" - Sample Critical Hours Brochure
[h;\home\JWbrcc\.a1l3\cribcal.hn . criDca1.brs - 10128197]
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YMCA EDUCATION AND PREVENTION SERVICES
.n:VE!\'ILE CRISIS PROGRAM - PR\'DE - L"'DEPE!I.'DE1'., LIVING SKILLS
2859 EI Cajon Blvd. · San Diego, CA 92104
(619) 284-0361 · Fax (619) 284-1113
October 14, 1997
Jennifer BartincWe
Human Services Coordinator
Chula Vista Parks and Recreation Department
276 Fourth Avenue
Chula Vista, CA 91910
Dear Jennifer:
As we begin tlle Critical Hours program in Chula Vista, I felt it was important that we reiterate the terms
of the Memorandum ofUnderstmding between YMCA Youth & Fami]y Services and the City ofChula
Vista Parks and Recreation Department. Attaclled., please find the Chula Vism Critical Hours program
award lctterreceived from the County of San Diego.
YMCA Youth and Family Scn;ces will sel"\'e as the administrative agent and will oversee contracting,
reporting, and evaluation of the Critical Hours program.
Chula Vista Paries and Recreation Department will offer drop-in recreational activities at all four of the
middle school sites: Bonita Vista, Castle Park and Hilltop Middle Schools, and Chula Vista Junior High.
Critical Hours funding will provide activities two days per week for two hours (3:00 to 5:00 p.m.) for 38
weeks during schoo~ and for four hours each day, two hours per week per site for 10 weeks in the
summer. This includes three types of programs in which the youth may panicipate: Drop-in, Contract
Classes, and Youth Empl0)1I1enVJob Preparedness.
For its role in the Critieal Hours program, Chula Vista Parks and Recreation Department will receive a
to-.aJ of$13,OOO for the project year. Payments \\;11 be provided quarterly on a reimbursement basis.
Reimbursement will not exceed S13,OOO for the project year. ChuIa Vista Parks and Recreation
Department \\i11 provide YMCA Youth & Family Scn'iccs with attendance reports and a calendar of
service activities on a monthly basis.
If you have any questions, please do not hesitate to contact me at 284-0361.
Sinccrelv,
~
Rick N '1T1)'er
Director of Education and Prevention Services
Attachments
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")-.J...;I.J .::Jay )'MCA
Chula Vista
PROGRAM SERVICES
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The Critical Hours after-school program in Chula Vista will be provided through a
collaborative effort of the YMCA Youth and Family Services, South Bay Family YMCA,
South Bay Community Services, Chula Vista Park and Recreation Services, and the Boys
& Girls Club orChula Vista. Afterschool programming will take place at all four Chula Vista
middle school sites: Bonita Vista Middle School, Castle Park Middle School, Hilltop Middle
School and Chula Vista Junior High School. It is only through this collaborative effort and with
matching funds provided by each partner agency that this program can be effectively
impJemented at four sites in the community of Chula Vista. A Family Advisory Group will be
formed at each school site and will meet at least monthly to provide input to the collaborative
partners regarding programming and activities. They will also be responsible to work with the
partners in community outreach and liaison.
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YMCA Youth and Family Services wiII serve as the administrative agent, and will be
responsible to oversee the contracting, reporting, and evaluation of the program.
The Boys & Girls Club or Chula Vista will provide components of their juvenile
delinquency prevention program, Stred Safe, to each of the four after-school programs one day
per week. Some of these activities may be offered at the school sites, but the majority are Boys
& Girls Club facility-based programs. Students will be transported iTom their middle school on
one designated day per week and taken to the Boys & Girls Club for programming. These
activities will be offered:
.
Teen Cuisine--basic cooking classes
Computers R Us-learning computer skills
Art Smart-crafis, painting, video taping
Street Wise--drug, alcohol, tobacco and pregnancy prevention
.
.
.
Chula Vista Parks and Recreation Department will offer drop-in recreational
activities at all four of the middle school sites: Bonita Vista, Castle Park and Hilltop Middle
Schools and Chula Vista Junior High. Critical Hours funding will provide activities two days per
week for two hours (3:00 to 5:00 PM) for 38 weeks during school, and for four hours each day,
two days per week per site for ] 0 weeks in the summer. A separate source of funding will
supply recreational activities every day after school at the fourth school site, Chula Vista Junior
High.
The Park and Recreation Department will include three (3) types of programs in which the
youth may participate: Drop-in, Contract Classes and Youth Emplo)'menUJob
Preparedness. Activities are designed to build self-esteem and enhance refusal skills. The Drop-
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In program includes a sports component, designed to introduce youth people to the
fundamentals of team and individual sports 'in a safe and supervised environment. Baseball,
basketball, nag football, Ping-Pong, Rollerblading, and Soccer will be offered. .A.rt activities
will also be available, and will incorporate culturally and ethnically di\'erse opportunities for
creative expression. Contract classes are available to participating youth at one-half the regular
fee, and will include pet care training, science experiments, dance and field trips. The Youth
Employment program will involve youth in career awareness, job readiness skills, and
\'olunteer opportunities in the community.
The South Bay Family YMCA is in the process of building a new facility. Completion is
slated for February of] 998, and the site will be available for after-school activities at that time. A
new swimming pool will be installed and youth participants in the Critical Hours programs will
be given the opportunity to use the pool in the wanner months.
The YMCA Youth and Family Services PRYDE site manager will be responsibLe to
oversee that the entire Critical Hours after-school program in Chula Vista is running smoothly at
all four sites, and to provide YMCA PRYDE curriculum to the youth. The basic YMCA
PRYDE program model includes homework assistance and academic enrichment, gang and
substance abuse awareness, leadership and conflict resolution skills, and healthy
lifestyles education. The program has been in existence since] 989 and is currently provided in
] 7 locations throughout San Diego County. Jt is designed as a primary prevention program with
services available to all youth, but particularly for youth at risk for substance abuse and gang
involvement. Homework assistance will be provided every day, and social/health issues as
mentioned above wil1 be included in the weekly PRYDE curriculum.
South Bay Community Services will provide two peer educators who will work closely
with the YMCA PRYDE site manager to deliver the PRYDE curriculum. They will also furnish
additional services and support as needed by the staff and requested by the youth participants.
Their primary responsibility is to serve as mentors and role models for the middle school-age
youth participants in the after-school program.
Two AmeriCorps staff members (of the South Bay YMCA) will devote a portion of their
time to involving youth participants in community sen'ice activities. AmeriCorps members are
available through a subcontract with San Diego State University Foundation and the June Burnett
Institute, and serve as mentors and role models for youth to become committed (as they have)
to community service. Recycling and tree planting received rugh ratings in youth surveys, and
participants will engage in activities with. an environmental focus, as well as others that '""ill be
identified by the youth and AmeriCorps staff throughout the year.
Academic enrichment activities and homework assistance will be furnished on a daily
basis to the youth participants in the after-school program. Academic enrichment activities will
be interwoven into on-going YMCA PRYDE prol:,'Tamming, such as public speaking (writing
skills) and social awareness programs (reading), as well as into activities provided by
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South Bo)' YMCA
Chula Visla
col!aborating agencies. Completion of homework will be tracked, and incentives will be offered to
those youth who are successful.
Field trips and family events have always been a part of the YMCA PRYDE program, and
this will be true for the Critical Hours program in Chula Vista. Special events will be planned
throughout the year by the collaborative partners and the Family Advisory Groups at each site,
and resources will be pooled or gathered iTom the community to fund these special activities.
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Soulh Boy YMCA
Chula Vista
2.4 COLU\BOR4.TIVE PARTNERS
= YMCA Youth and Family Services - Laura Mustari, Executive Director, 292-4034
. Administrative oversight
. PRYDE activities and curriculum
= South Bay Family YMCA - Tina Williams, Executive Director, 422-8354
. Facility (swimming, recreation)
. AmeriCorps staff members
= Bonita Vista Middle School- Hector Ornelas, Assistant Principal, 69]-5690
. Facility
. Youth Recruitment & Referral
. Parent Liaison
= Castle Park Middle School- Jerry LaRussa, Principal, 69]-5490
. Facility
. Youth Recruitment & Referral
. Parent Liaison
= Chula Vista Junior High School- Karen Janney, Principal, 691-5655
. Facility
. Youth Recruitment & Referral
. Parent Liaison
= Hilltop Middle School- Hector Espinoza, Principal, 69]-5630
. Facility
. Youth Recruitment & Referral
. Parent Liaison
= ChuIa Vista Park & Recreation Department - Sunny Shy, Deputy Director, 691-507]
. Drop-in recreational activities
. Employment readiness skills
= Boys and Girls Club of Ch ula Vista - Jim Robinson, Executive Director, 421-40] 1
. Cooking
. Computer
. Arts & crafts
. Drug, alcohol, tobacco and teen pregnancy prevention
= South Bay Community Services - Kathryn Lembo, Executive Director, 420-3620
. Peer education and support
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2.5 PROGRAM SITES AND DA YS AND !lOURS OF OPERA TION
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Daily after-school programrrung will take place Monday through Friday at four school sites in
Chula Vista: Bonita Vista Middle Schoo~ Castle Park Middle School, HiIItop Middle School and
Chula Vista Junior High School. No Saturday programming has been requested by the
community.
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Recreational activities, lead by Chula Vista Park and Recreation Department, wiI1 take place two
days per week for two hours (3:00 to 5:00 PM) for 38 weeks. during the regular school year, and
for 4 hours each day, two days per week per site for J 0 weeks during the summer months.
Boys & Girls Club ofChula Vista will furnish transportation to and iTom their facility for after-
school activities one day per week per school site, Monday through Thursday iTom 3:00 to 5:00
PM.
,
YMCA PRYDE educational programming wiI1 take place on the two days during the week that
other activities are not occurring, iTom 3:00 - 4:30 or 5:00 PM.
Each day, as SOon as youth are dismissed iTom school, they will meet in the designated area at
each school site to sign in and receive homework assistance (between 2:30 _ 3:30 PM).
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County of San Diego
AUDITOR AND CONTROLLER
OFFICE Of ft'RC"r'.ASlNO AND CoHTRAC7TNG
5~~~ OVE~LAND AVENUE. BUILDING l'
SAN DIEGO. CAUFORNIA ;2123.1290
i\ll1..;."U.1 t NAPIER.
r"V1I.p(....S''"c 4H!) QHTJ..I.tTINC
DI',SCT[}.
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Juno' 0, 1997
Laura Musrari, E^ecu:iYe D~ ~
Y:V1CA of San Diego Count - outh Bay Fl:niJV
4715 Ykwndge Avenue, Sujtg 100
Sa~ Diego, 92123
FAX 292-()()4S
RFGA 70150 - CRITICAL HOURS PROGRA."\f
uear Ms. Mustari;
,he evalua . Jecf RFGA has bee" completad, I am ple~sed to tell you that tha application you
S":'",I:I wes sa/Beted t prepare a proposai for Ihls program.
=r.c:losura 1 prOYides information from tha Source Selecllon Committee Reoort abo,,( yo"r Bppllcalion.
Enolosure 2 provides a lisl of !he appllesn::; selecled 10 sUbmIt program desl;n proposals for the Cri~cal Hours
?rog,am. Each of the appllcan:s not saleC:ed :0 submit proposals has b~n enc:JuragBd to conta~ seleoled
appJ;cams for collaboration opportunities. As (:art of Phese II of Ihe RFGA process, selected applicants are
rseuired to partlclpale In youth end community forums. Selected contractors wl!I be contac/Bd ,,,,gardlng
i'lanl1lng and scheduling of these forums.
?ri'Pi'sals for Phase II of RFGA 70150 shall ~e prepared and submitted to comply with thlll'llqui'ements of
Paragraph a through 27 of the RFGA. A., orlQlnal and 7 COpi$!; of the proposal shall be subl1':.~ed 10 the
Department of Health Services, 1700 Pacific Highway, San Dleco, CA. 92101. Room 207 prior 10 July 18,
~??7 al 5:00 PM.
if you have ar.y questions, piease cBII me at 694-3251.
;ViLlIAM L. NAPIER
~~ector
t(~RANDT, J,D..
Procurement Contracting Officer
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Jonn McTighe, Deputy Director, Management Services, Depal1menl of Health Serviee. (P502A)
SaMra McBrayer, Executive Direetor, Chlldrsn's Inlllative, Teo::hl1ical Advisor
Myra Branol. J.D.. Procurement Contraellng Officer (P5020 and 032)
MS70150P /'oIEG
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ATTACHMENT "D"
Chula Vista Parks, Recreation and Open Space
Critical Hours Budget
290-2904
ObjectAccount Amount
5105 Hourly Wages 7,886.00
5143 MediCare Contribution 120.00
5145 PARS Contribution 315.00
5202 Other Spec. Service 1,604.00
5212 Printing 500.00
5371 Recreation Supplies 1500.00
5398 Other Commodities 1075.00
$13,000.00
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