HomeMy WebLinkAboutAgenda Packet 1996/11/05
Tuesday, November 5, 1996
4:00 p.m.
"I declare under penalty of perjury that I. am
employed by the Ci';,::,! c; C~1u:a \!~5~a in t;1e .
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this Agenda/Notice C.,j thE- Dl:;;cl:'n I:-h'..;,rd at
the Publi~ erv'ces Bu 'din;: 8ml, at City [{all on
DATED. /(/ 3/ 70 SIGi~ED './"2 . "
Council Chambers
Public Services Building
Rel!\dar Meetin2 of the Citv of Chula Vista
CALL TO ORDER
1.
ROLL CALL:
Councilmembers Alevy _, Moot _, Padilla _, Rindone _, and
Mayor Horton _'
2. PLEDGE OF ALLEGIANCE TO THE FLAG. SILENT PRAYER
3.
APPROVAL OF MINUTES:
October I, 1996 (Special Joint Meeting of the City
Council/Redevelopment Agency), October 8, 1996 (City Council
Meeting), October 8, 1996 (Special Joint Meeting of the City
Council/Redevelopment Agency), October IS, 1996 (City Council
Meeting), and October IS, 1996 (Joint Meeting of the City
Council/Redevelopment Agency).
4. SPECIAL ORDERS OF THE DAY:
a. Certificates of Appreciation will be presented to elementary school teachers, Akiko Ozaki and
Kazuko Iwasaki, visiting from our Sister City, Odawara, Japan. Mayor Horton will present
the certificates.
b. William Virchis to present a certificate of appreciation to the City of Chula Vista extending their
gratitude for the Academy of Theater Arts Camp. Accepting the certificate will by Jess
Valenzuela and Sunny Shy from the Parks and Recreation Department.
c. A song will be performed by the Southwestern College cast of Tommy.
*.........*
Effective April 1, 1994, there have been new amendments to the Brown Act. The City Council must now
reconvene into open session to report any final actions taken in closed session and to adjourn the meeting.
Because of the cost involved, there will be no videotaping of the reconvened portion of the meeting. However,
final actions reported will be recorded in the minutes which wiu be available in the City Clerk's Office.
""""*""*
CONSENT CALENDAR
(Items 5 through 15)
The staff recommendations regarding the following items listed under the Consent Calendar wiu be enacted by
the Council by one motion without discussion unless a Councilmember, a member of the public or City staff
requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a
"Request to Speak Form" availoble in the lobby and submit it to the City Clerk prior to the meeting. (Complete
the green form to speak in favor of the staff recommendation; complete the pink form to speak in opposition to
the staff recommendation.) Items pulled from the Consent Calendar wiu be discussed after Board and
Commission Recommendations and Action Items. Items pulled by the public will be the first items of business.
5. WRITTEN COMMUNICATIONS:
a. Letters from the Acting City Attorney stating that there were no reportable actions taken in
Closed Session on 10/22/96 or 10/29/96. It is recommended that the letter be received and filed.
Agenda
-2-
November 5, 1996
b. Letter from Lee Ann Meacham requesting the release of lien from their property. It is
recommended that the letter be referred to staff for a report back to Council and that Ms.
Meacham be so notified.
6. RESOLUTION 18478 APPROVING THE 800 MHZ COMMUNICATIONS SYSTEM
AGREEMENT WITH THE CITY OF SAN DIEGO - Capital Improvement
Program project number PS 146 (800 MHz Radio Project), approved by Council
in June of 1996 involved negotiation of an agreement for co-use of the City of
San Diego's 800 MHz system to support radio operations for Fire, Police,
Public Works, Parks and Recreation, Inspection, and other related users. Staff
recommends approval of the resolution. (Fire Chief and Chief of Police)
7. RESOLUTION 18479 APPROVING THE INTERNATIONAL FRIENDSHIP COMMISSION
REQUEST TO DISCONTINUE ATTEMPTS TO REINVIGORATE THE
SISTER CITY RELATIONSHIP WITH GENERAL ROCA, ARGENTINA,
AND DIRECTING THE COMMISSION TO PURSUE THE NECESSARY
ACTIONS TO OFFICIALLY DISSOLVE THE SISTER CITY
AFFILIATION WITH GENERAL ROCA - Following years of no official
contact between Chula Vista and its Argentine sister city General Roca, the
International Friendship Commission began a concerted effort to reinvigorate the
relationship. They have found that no desire exist within this community nor
General Roca to continue an official active relationship. Staff recommends
approval of the resolution. (Fire Chief)
8. RESOLUTION 18480 APPROVING MEMORANDUM OF UNDERSTANDING CONCERNING
WAGES AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT
WITH THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS,
LOCAL 2180, FOR FISCAL YEAR 1996/97 AND APPROPRIATING
FUNDS THEREFOR - Negotiating teams representing the City and
International Association of Fire Fighters (IAFF), Local 2180, have reached
agreement on a Memorandum of Understanding (MOD) covering fiscal year
1996/97. The proposed MOU was ratified by the lAFF membership. The
major changes to the terms and conditions are outlined in the report. The cost
of the contract is proposed to be appropriated from the unappropriated fund
balance of the general fund. Staff recommends approval of the resolution.
(Budget Manager) 4/5th's vote required.
9. RESOLUTION 18481 APPROVING THE CLOSURE OF THIRD A VENUE BETWEEN "D" AND
"I" STREETS, "H" STREET BETWEEN SECOND AND FOURTH
A VENUE AND PORTIONS OF INTERSECTING STREETS ON
SATURDAY, DECEMBER 7, 1996 FOR THE 34TH ANNUAL
STARLIGHT YULE PARADE - The Chula Vista Downtown Business
Association plans to conduct the 34th Annual Starlight Yule Parade on Saturday,
December 7, 1996 and requests the closure of a portion of Third Avenue.
Funding for public services for the event were approved on 517/96. The Police,
Fire, Parks and Recreation, Public Works, Transit, Risk Manager, and tbe
Traffic Engineer have reviewed the request. Staff recommends approval of the
resolution. (Director of Community Development)
Agenda
-3-
November 5, 1996
10. RESOLUTION 18482 AUTHORIZING STAFF TO APPLY FOR GRANT FUNDING FROM THE
CALIFORNIA ARTS COUNCIL (CAC), AND SUPPORTING $10,680 IN
ADDITIONAL FUNDING IN FISCAL YEAR 1997/98 TO PROVIDE A
FULL-TIME (1.00 FTE) CULTURAL ARTS COORDINATOR
CONDITIONED ON THE CITY RECEIVING FUNDING FROM THE
CAC - The City has the opportunity to apply for grant funding through the
State-Local Partnership Program administered by the California Arts Council.
One of the application pre-requisites is the City's commitment to retaining a full-
time Cultural Arts Coordinator. The application deadline is January 1997, and
the City's Cultural Arts Coordinator position is currently funded as a 0.75 FTE
permanent, part-time middle management position. Before applying for the
grant, and to be considered for funding, the City would have to make a
conditional commitment to provide additional funding in the amount of $10,680
in fiscal year 1997/98 to bring the position from 0.75 FTE to 1.00 FTE. This
allocation would be conditional on the receipt of funding from the CAC, which
could offset up to 50% of the Cultural Art Coordinator's salary and benefits.
Staff recommends approval of the resolution. (Director of Parks and
Recreation)
11. RESOLUTION 18483 AMENDING THE YOUTH AT RISK PROJECT AWARD FROM THE
UNIVERSITY OF CALIFORNIA; AND AUTHORIZING THE MAYOR
TO SIGN THE AMENDMENT TO THE AGREEMENT WITH THE
REGENTS OF THE UNIVERSITY OF CALIFORNIA; AND
APPROPRIATING UNANTICIPATED REVENUES AND EXPENDITURES
OF THIS FUNDING - On 7/1/92, the 4-H began a Latchkey (4-H Youth
Development Program) at Lauderbach Community Center. The 4-H
organization is a subsidiary of the University of California Extension Service.
The 4-H receives funding through the University of California from the United
States Department of Agriculture (USDA). In January 1993, the 4-H requested
that the City act as a subcontractor to expand youth-at-risk programs, such as
Wiz Kidz (Drug Prevention and Gang Diversion Service) at Lauderbach
Community Center and a Science Club at Loma Verde Community Center. On
3/8/94, Council approved the initial agreement. To continue to receive funds,
the City must approve a third amendment with the University of California to
receive funds through 3/31/97. Staff recommends approval of the resolution.
(Director of Parks and Recreation) 4/Sth's vote required.
12. RESOLUTION 18484 DECLARING CITY'S INTENTION TO UNDERGROUND OVERHEAD
UTILITIES ALONG PALOMAR STREET FROM INTERSTATE 5 TO
INDUSTRIAL BOULEVARD AND SETTING A PUBLIC HEARING FOR
THE FORMATION OF UTILITY UNDERGROUND DISTRICT NUMBER
127 FOR DECEMBER 10, 1996 AT 6:00 P.M. - On 11/12/91, Council
accepted a report on the City's Utility Undergrounding Conversion Program and
a revised list of utility underground conversion projects. The subject section of
Palomar Street was ranked as the fourth utility conversion project in the City's
adopted program. Proposed construction work for fiscal year 1998/99 has also
improved the project's priority point rating, making the subject street section top
priority. Staff recommends approval of the resolution. (Director of Public
Works)
Agenda
-4-
November 5, 1996
13. RESOLUTION 18485 APPROVING PAYMENT OF $60,000 TO THE AFFORD SEWER GROUP
FOR PARTICIPATION IN THE AUDIT OF THE METRO SEWER
SYSTEM AND APPROPRIATING FUNDS - On 8/20/96, Council met in
closed session to discuss potential litigation with the City of San Diego over
costs responsibilities for the Metro Sewer System. AFFORD is a group of
participating agencies (County, Cities and Districts) who use the Metro Sewer
System owned by the City of San Diego. In order to gain information that could
be used in a billing dispute, the AFFORD group hired a team of accountants and
engineerS to audit the capital expenditures of the Metro Sewer System. The cost
to the AFFORD members is based on percentage of flow in the system. The
cost to Chula Vista would be approximately $60,000. Staff recommends
approval of the resolution. (Director of Public Works) 4/5th's vote required.
14. REPORT METROPOLITAN TRANSIT DEVELOPMENT BOARD (MTDB)
LANDSCAPE PROJECT - In 1988 Council approved a concept master plan
for the landscaping of the MTDB right-of-way and directed staff to develop a
financing plan for the project. City staff reinitiated discussions with MTDB
staff regarding possible funding sources. As a result, funding for a portion of
the project has been identified through MTDB's 1994/95 Transportation
Enhancement Activities funds administered through SANDAG which are
designated for the southIine trolley. Staff recommends Council: (I) direct staff
to forward a copy of the MTDB Right-of-Way Beautification Project Summary
Report to the MTDB Executive Committee as Chula Vista's concept master plan
for the landscaping of the MTDB rigbt-of-way located with the City; and (2)
direct staff to initiate the development and negotiation of a Memorandum of
Understanding with MTDB to establish a detailed, phased development plan and
funding commitment for the project. (Director of Community Development and
Director of Planning)
15. REPORT APPLICATION TO THE STATE LffiRARY FOR GRANT FUNDS FROM
THE FEDERAL DEPARTMENT OF EDUCATION, LffiRARYSERVICES
AND TECHNOLOGY ACT (LSTA) FOR THE PURCHASE OF LffiRARY
REFERENCE MATERIALS AS A MAJOR URBAN RESOURCE
LffiRARY - The United States Department of Education designates libraries
serving a resident population in excess of 100,000 as a Major Urban Resources
Library. As such, the Chula Vista Public Library is eligible for $17,770 in
grant funds to be used to purchase library materials which meet critical regional
needs. Staff recommends Council accept the report and ratify the application.
(Library Director)
· · · END OF CONSENT CALENDAR · · ·
PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES
The following items have been advertised and/or posted as public hearings as required by law. If you wish to
speak to any item, please fill out the "Request to Speak Form" available in the lobby and submit it to the City
Clerk prior to the meeting. (Complete the green form to speak in favor of the staff recommendation; complete
the pink form to speak in opposition to the staff recommendation.) Comments are limited to five minutes per
individual.
None submitted.
Agenda
-5-
November 5, 1996
ORAL COMMUNICATIONS
This is an opportunity for the general public to address the City Council on any subject matter within the
Coundl's jurisdiction that is not an item on this agenda for public discussion. (State law, however, generally
prohibits the City Council from taking action on any issues not included on the posted agenda.) If you wish to
address the Council on such a subject, please complete the yellow "Request to Speak Under Oral Communications
Form n available in the lobby and submit it to the City Clerk prior to the meeting. Those who wish to speak,
please give your name and address for record purposes and follow up action. Your time is limited to three
minutes per speaker.
BOARD AND COMMISSION RECOMMENDATIONS
This is the time the City Council will consider items which have been forwarded to them for consideration by one
of the City's Boards, Commissions and/or Committees.
None submitted.
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit substantiol discussions and deliberations by
the Council, staff, or members of the general public. The items will be considered individually by the Council
and staff recommendations may in certain cases be presented in the altemative. Those who wish to speak, please
fill out a "Request to Speak" form available in the lobby and submit it to the City Clerk prior to the meeting.
Public comments are limited to five minutes.
16. RESOLUTION 18455 APPROVING TERMS AND CONDITIONS FOR THE SALE OF MARINA
VIEW PARK TO THE UNlFlED PORT DISTRICT AND AUTHORIZING
STAFF TO PREPARE AND EXECUTE A PURCHASE AND SALES
AGREEMENT AND ESCROW INSTRUCTIONS - The City has requested
that the Unified Port District acquire certain City and Redevelopment Agency
properties on the Bayfront. including Marina View Park on Marina Parkway and
three properties on Lagoon Drive (the former Marina Motor Hotel, Shangri-La
and Cappos properties). City staff has been negotiating the sale of these
properties which have been delayed for a variety of reasons including legal
incumbrance and contaminated soils which are now close to resolution. Staff
has recently received amended terms of sale for the Marina View Park property
which are acceptable and are being forwarded to Council for review and
authorization to proceed. Staff recommends approval of the resolution.
(Director of Community Development) Continued from the meeting of
10/8/96.
17. RESOLUTION 18486 EST ABLISHlNG TERMS AND CONDITIONS FOR THE EMPLOYMENT
OF JOHN KAHENY AS CITY ATTORNEY - City Council directed that a
resolution be prepared setting forth those terms and conditions for the initial
employment of the new City Attorney, John Kaheny, as agreed upon between
the Attorney and the City Council. Staff recommends approval of the
resolution. (City Manager)
Agenda
-6-
November 5, 1996
18. RESOLUTION 18487 CONCEPTUALLY APPROVING THETENTATIVEAGREEMENT WITH
SHARPHEALTHCARE FOR THE PURPOSE OF SATISFYING SHARP'S
CONTRACTUAL OBLIGATIONS TO THE CITY - Staff has recently
concluded negotiations with Sharp Health Care representatives regarding a
tentative agreement to satisfy Sharp's contractual obligations with Chula Vista.
The general parameters of the proposed agreement provides the City with a cash
payout at the close of escrow between Sharp/Columbia, an extension of medical
benefits with accruing interest through the year 2008, guarantees regarding
Chula Vista representation on the new non-profit Board and guarantees for
Chula Vista regarding potential "upside" gains related to the future sale of
Sharp's remaining interest in the new entity. Staff recommends Council approve
the resolution and direct staff to return with final contract language. (Assistant
City Manager)
ITEMS PULLED FROM THE CONSENT CALENDAR
This is the time the City Council will discuss items which have been removed from the Consent Calendar.
Agenda items pulled at the request of the public will be considered prior to those pulled by Councilmembers.
Public comments are limited to five minutes per individual.
OTHER BUSINESS
19. CITY MANAGER'S REPORTfS)
a. Scheduling of meetings.
20. MAYOR'S REPORTfS)
21. COUNCIL COMMENTS
ADJOURNMENT
The meeting will adjourn to (a closed session and thence to) the regular City Council meeting on November 12,
1996 at 6:00 p.m. in the City Council Chambers.
Agenda
-7-
November 5, 1996
*****
CLOSED SESSION
Unless the City Attorney, the City Manager or the City CouncU states otherwise at this time, the CouncU will
discuss and deliberate on the following items of business which are permitted by law to be the subject of a closed
session discussion, and whieh the Counell is advised should be discussed in closed session to best protect the
interests of the City. The Councll is required by law to return to open session, issue any reports affinal action
taken in closed session, and the votes taken. However, due to the typical length of time taken up by closed
sessions, the videotaping will be terminated at this point in order to save costs so that the Coundl's return from
closed session, reports of JiMl action taken, and adjournment will not be videotaped. Nevertheless, the report
of final action taken will be recorded in the minutes which will be available in the City Clerk's Office.
22. CONFERENCE WITH LEGAL COUNSEL REGARDING:
1. Existing litigation pursuant to Government Code Section 54956.9
. SNMB, L.P. vs. the City of Chula Vista and MCA.
. Christopher vs. the City of Chula Vista.
2. Anticipated litigation pursuant to Government Code Section 54956.9
. Metro sewer issues.
. Significant exposure to litigation pursuant to subdivision (b) Section 54956.9: 1.
PUBLIC EMPLOYEE RELEASE - Pursuant to Government Code Section 54957
CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code Section 54957.6
. Agency negotiator: John Goss or designee for CVEA, WCE, POA, IAFF, Executive
Management, Mid-Management, and Unrepresented.
Employee organization: Chula Vista Employees Association (CVEA) and Western Council of
Engineers (WCE) , Police Officers Association (POA) and International Association of Fire
Fighters (IAFF).
Unrepresented employee: Executive Management, Mid-Management, and Unrepresented.
23. REPORT OF ACTIONS TAKEN IN CLOSED SESSION
*****
October 31, 1996
SUBJECT:
The Honorable Mayor and City Council ,
r ~
:~.' '7<, ,/y \
John D. Goss, City Manager ,,-=}(c: 1(1 . I,> '
City Council Meeting of November 5, '1996
TO:
FROM:
This will transmit the agenda and related materials for the regular City Council meeting of
Tuesday, November 5, 1996. Comments regarding the Written Communications are as follows:
5a. This is a letter from the Acting City Attorney reporting that there were no reportable
actions taken by the City Council in Closed Session on October 22, 1996 or October 29,
1996.
IT IS RECOMMENDED THAT THIS LETTER BE RECEIVED AND FILED.
5b. This is a letter from Ms. Lee Ann Meacham of 403 Queen Anne Drive indicating that
the Meachams have a lien against their property based on an agreement for deferral of
public improvements in connection with a previous building permit for a room addition
to their house. She also indicates that the deferral shows on the title to their property
as a lien and is causing difficulty in refinancing of their mortgage loan. Ms. Meacham
requests that the City allow the release of the lien from their property.
As indicated, the deferral was placed against their property when they applied for a
building permit to expand their home. Since there were no improvements adjacent to the
property, under the Council Policy on Deferral and Lien Agreements, it made sense to
defer the installation until the overall area could be improved. Under the Council Policy,
the Meachams were allowed to enter into a lien agreement instead of posting a cash
deposit.
Since this request raises a number of issues, IT IS RECOMMENDED THAT THE
LETTER BE REFERRED TO STAFF FOR A REPORT BACK TO COUNCIL AND
THAT MS. MEACHAM BE SO NOTIFIED.
JDG:mab
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CITY OF
CHUIA VISTA
OFFICE OF THE CITY A TIORNEY
Date:
October 23, 1996
To:
The Honorable
Mayor and City Council
~A"
.. rJ. I Y .
Act~ng c~ty Attorney~
From:
Ann Y. Moore,
Re:
Report Regarding Actions Taken in Closed session
for the Meeting of 10/22/96
The city Council met in Closed session to discuss Metro sewer
issues, Public Employee Appointment/City Attorney, Public
Employment Release and labor negotiations.
The Acting city Attorney hereby reports to the best of her
knowledge from observance of actions taken in the Closed Session of
October 22, 1996, there were no actions that are required to be
reported under the Brown Act.
AYM: 19k
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276 FOURTH AVENUE, CHULA VISTA, CALIFORNIA 91910 . (619) 691-5037 . FAX (619) 585-5612
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CITY Of
CHUlA VISTA
OFFICE OF THE CITY ATTORNEY
Date:
October 30, 1996
To:
The Honorable
Mayor and city Council
Acting City Attorney ~/fV\,
From:
Ann Y. Moore,
Re:
Report Regarding Actions Taken in Closed Session
for the Meeting of 10/29/96
The City Council met in Closed Session to discuss Public Employee
Release.
The Acting City Attorney hereby reports to the best of her
knowledge from observance of actions taken in the Closed Session of
October 29, 1996, there were no actions that are required to be
reported under the Brown Act.
AYM: 19k
C:\lt\clossess.no
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276 FOURTH AVENUE' CHULA VISTA' CALIFORNIA 91910 . (619) 691-5037 . FAX (619) 585-5612
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October 24, 1996
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To : Mayor Shirley Horton and
City Council
Re : 403 Queen Anne Drive, Chula Vista 91911
(corner of 4th Ave & Queen Anne)
I am a Chula Vista homeowner at 403 Queen Anne Drive, in a low-to-moderate
income area for first time home buyers. This whole area of Chula Vista has unimpt'oved
streets.
In 1987/1988, my husband hired a contractor for a simple room addition - adding
only 413 sq. f1. (a bedroom & laundry room), making the house a three bedroom
instead of a two bedroom, since we have two boys. After the addition, the house
is still only 1152 sq. ft.
Apparently, at that time, there was a S10,000 limit on improvements and no square
footage threshold. For approval of permits to build, the City of Chula Vista wanted
public improvements done - but instead of the improvements, recorded a deferral.
The deferral was granted "due to the fact that the improvements would be desirable
as an overall project" and that "these improvements would be extremely impractical
for a homeowner to install or construct". We were told by the Engineering Division
at the time, that there would be a 3-5 year plan for the City to improve the area.
It has been almost 9 years and nothing has been done this far down on Fourth Ave.
I have tried this past year to discuss the situation with the Engineering Dept.,
but they have been inflexible and told us to get a contractor's bid. The City
referred us to a contractor which they employ and we contacted him. He came
out and said he could not even give us a bid because the job is too big.
Please refer to the copy of the Site Map enclosed ------ it shows our street Queen
Anne, and the Fourth Avenue side. Fourth Avenue entails cutting the asphalt on
the street, grading the street, preparing it for curb & gutter, handicap ramp, etc.
Within the last couple years, the City has improved our area of Fifth Avenue and
Fourth Avenue to the North of us - this entailed the street needing to be partially
blocked ofT, flag men to direct traffic around the heavy equipment, etc.
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I really feel that the City officials at that time did not consider that a small homeowner
cannot take on and fund a job like this, since we merely added one bedroom.
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Tbis is a very unique situation. As previously stated, tbe City did not require tbe
improvements to be done because it is desirable as an overall City project.
The deferral shows on Title to our property as a Lien and is causing tremendous
difficulties and bardsbip. We bave been unable to refinance our mortgage loan to take
advantage of a lower rate & payment, nor can we sell tbe bouse in tbe future due to
tbis outstanding lien.
Please consider our situation and allow tbe release oftbe lien from our property.
I appreciate your belp in tbis matter and await your response.
Tbank you for your consideration.
~inc re~
~ ?JVt?t/;L
ee Ann Meacbam
daytime pbone 498-0081 ext.4427
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PROPERTY IMPROVEMENT AGREEMENT
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7414 RONDEl COURT. SAN DIEGO. CA 92119
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619 287-3336
Bl-458038
BUYERI
OWNER
. agrees '0 pay 'hoere'ore the price helelnllll11r SII' IOf'h upon the lollowinglerms end coodilioos
CONSTRUCTION PROJECT
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legible copy of this agreemenl signed by Contraclor, Including all terms and condlllonl on the reverse llde, belore
any wort!: wes done, and that he has read and received a legible copy 01 every document that owner has signed
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TERMS AND CONDITIONS
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Sacramenlo, California. Mailing address: P.O. BOl( 28000, Sacramenlo, Call1ornla 95828.
You, _.s Owner or Tenant, have Ihe right 10 require the Conlractor to havI a Performance and Payment Bond.
You,the buyer, mey cancellhls transaction at any time prior 10 midnight 01 the Ihlrd business day alter the dale 01
this ransactlon. Se.lhe attached notice 01 cancellation lorm lor an explanaUon of this rtghl
..52> ~ 'I
COUNCIL AGENDA STATEMENT
Item: 4f,
Meeting Date: 11/05/96
REVIEWED BY:
Resolution / ffJ/ 7 r Approving the 800 MHz Communications System
Agreement with the City of San Diego.
Fire Chiefjl!,~ . ~ "
Chief of POliC~\ \1)"\.. ~~L ~~.
r /, ~\
City Manager,,--Y:~ \1) ?J~) .
~,
(4/5ths Vote: Yes_NolO
ITEM TITLE:
SUBMITTED BY:
Capital Improvement Program project # PS 146 (800 MHz Radio Project), approved by the Council
in June of 1996 involved negotiation of an agreement for co-use of the City of San Diego's 800 MHz
system to support radio operations for Fire, Police, Public Works, Parks and Recreation, Inspection,
and other related users.
RECOMMENDATION:
System Agreement.
Staff recommends that Council approve the 800 MHz Communications
BOARDS/COMMISSIONS RECOMMENDATION: None
DISCUSSION:
As part of Fiscal Year 1996-1997 budget process, Council approved the 800 MHz Radio Project (PS-
146) to be included in the Capital Improvement Program for 1996-1997. PS-146 suggested phasing
of the Project over a number of years, and in the first year, completing the "backbone" system sharing
agreement with the City of San Diego and purchasing the necessary equipment to bring the Fire
Department units on-line.
As noted in previous discussions with the Council on this subject (see attached Supplemental Budget
Report), most of the larger fire departments which surround Chula Vista have moved away from a
VHF (100-220 MHz) radio system, and now operate on 800 MHz frequencies. As a result, Chula
Vista's daily coordination of automatic aid situations with these jurisdictions requires the use of
borrowed equipment and complicated communications relays between field units, supervisors, and
dispatch centers. Consequently, it has become necessary for the Fire Department to make this
transition as soon as possible, with the Police Department following early in FY 1997-1998. Staff
investigated a number of different options for 800 MHz (and non-800M Hz) communications, including
building our own system, teaming with other municipalities, and joining the Regional Communications
System (County system). When evaluating the possibilities in terms of system availability,
functionality, and overall cost, the City of San Diego System emerged "head and shoulders" above
all other options.
City of San Diego 800 MHz Svstem
The City of San Diego developed and installed their own 800 MHz analog trunked radio network
which became operational in 1992. Because of operational efficiencies realized after the system was
~-;
Item:
Meeting Date: 11/05/96
Page: 2
?
placed into service, they found that their system actually had more capacity than originally
contemplated. San Diego can now accept more system users to share in the cost of the system at
an affordable rate. Costs to Chula Vista involve a buy-in fee ($100,000) as well as per-unit costs for
backbone maintenance.
Staff has conducted radio coverage tests of the San Diego system using portable 800 MHz radios,
and has found that the dead zones present in the current VHF system coverage are alleviated.
Additionally, Staff's research of the San Diego system and has found that there is sufficient capacity
for not only Fire and Police operations, but for all of the balance of the City's radio communication
needs as well (Public Works, Parks and Rec, etc.)
While San Diego's system has both Voice and Data capability, San Diego has indicated that their
Data system is saturated and would be unavailable for Chula Vista's use. Chula Vista's need for Data
arises from the proposed Computer-Aided Dispatch/Mobile Data Computer System, where major
efficiencies can be achieved in dispatching and police/fire officer field work. Data transmission is
highly integral to the proposed CAD/MDC project (CIP Project # PS-115) and is not discussed here,
except to point out that in the absence of being able to utilize San Diego's 800 MHz frequencies to
transmit the data to the mobile computers, Chula Vista will simply utilize a few of our existing VHF
frequencies as the carriers for a full-functioning data system. Should the Federal Communications
Commission eventually require vacation of the current VHF frequencies (as they are proposing to do
at some point in the future), we would look to subscribing with another readily available option for data
transmission.
The Aareement
Staff met with representatives from the City of San Diego to pursue an agreement to permit co-use
of the City of San Diego 800 MHz system by Chula Vista Fire, Police, Public Works, Parks and
Recreation, Inspection, and other related users. Highlights of the proposed agreement follow:
. San Diego to provide access by Chula Vista to their 800 MHz Smartnet II communications
network;
. Chula Vista to pay San Diego $100,000 as the Initial Access Charge to the system. The one-
time charge is "standard" and is the same that San Diego charges itself for non-general fund
subscribers (Water Utilities, Metropolitan Wastewater, Building Inspections, etc.) Funds are
used for system maintenance and capital improvement.
· Chula Vista to pay monthly "per unit" charges for radios on the San Diego system. This is an
on-going, variable charge divided into two components: a fixed $25.00 charge, and a variable
charge currently at $4.50 (a current total of $29.50 per radio). This variable component (only)
is subject to annual increases not to exceed the All Urban Consumers Price Index for the San
Diego Region for the most-recent 12 months. These also are standard charges for all San
Diego non-general fund 800 MHz communications system subscribers.
;;-.2,
Item: ?
Meeting Date: 11/05/96
Page: 3
~ Initial term extends for 10 years with termination available with 90-day notice. Extensions for
successive periods available upon mutual consent of the parties.
~ Agreement permits the other jurisdictions (Bonita and Imperial Beach) for which Chula Vista
provides dispatching services to access the system as well. Should Chula Vista contract with
additional jurisdictions for dispatch, these agencies would also be permitted access to the
system.
~ Modifications to the system affecting Chula Vista are to be agreed to by both parties in
advance.
Fiscal Impact:
$230,200 have already been appropriated for Fiscal Year 1996-1997 for CIP Project # PS-146.
Sufficient funds are available to support the terms of this agreement which only include Chula Vista's
buy-in to the City of San Diego 800 MHz system backbone ($100,000). This first year phase also
includes purchase of radios and equipment for the Fire Department, with the Police radios and
equipment purchase following in the 1 st quarter of Fiscal Year 1997-1998. Staff will return for Council
review of the purchase of the Fire radio equipment in the 3rd quarter of this year. For future budget
years, the on-going "per radio" fees to be paid to San Diego will be budgeted within the appropriate
object account of the using departments' budgets.
Attachments:
City of San Diego 800 MHz Communications System Agreement
1996-97 Supplemental Budget Report: 800 MHz Communications System
t-3
RESOLUTION NO. /~t.J7Y
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE 800 MHz COMMUNICA-
TIONS SYSTEM AGREEMENT WITH THE CITY OF SAN
DIEGO
WHEREAS, Capital Improvement Program Project #PS 146 (800
MHz Radio Project), approved by the Council in June of 1996,
involved negotiation of an agreement for co-use of the City of San
Diego's 800 MHz system to support radio operations for Fire,
POlice, Public Works, Parks and Recreation; and
WHEREAS, staff met with representatives from the City of
San Diego to pursue an agreement to permit co-use of the City of
San Diego 800 MHz system and negotiated the attached agreement.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby approve the 800 MHz Communication
System Agreement between the City of San Diego and the City of
Chula Vista, a copy of which in on file in the office of the city
Clerk as Document No.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula vista is hereby authorized and directed to execute said
Agreement for and on behalf of the City of Chula vista.
Presented by
Approved as to form by
-o^ ~
Ann Y. Moore, Acting city
Attorney
James Hardiman, Fire Chief
C:\rs\800mhz.agr
c;-f
800 MHz COMMUNICATIONS SYSTEM
AGREEMENT
BETWEEN
CITY OF SAN DIEGO
AND
CITY OF CHULA VISTA
DOCUMENT NO:
FILED
OFFICE OF THE CITY CLERK
SAN DIEGO, CALIFORNIA
/'
i--~
COMMUNICATIONS SYSTEM AGREEMENT
This agreement, made and entered into this day of , 1996, by and between City of
Chula Vista, hereinafter referred to as "CHULA VISTA", and City of San Diego, CA, hereinafter referred to as
"CITY".
WITNESSETH:
WHEREAS, the City of San Diego (CITY) has installed an 800 MHz Public Safety lrunked and same frequency
simulcast communications system as authorized by the Federal Communications System (FCC), as an
ownermcensee and is willing to contract for the provision of said service, and
WHEREAS, CHULA VISTA, wishes to obtain the use of an 800 MHz Public Safety trunked and same frequency
simulcast communications system as installed by the CITY,
THEREFORE, the parties hereby enter into an Agreement pursuant to which CITY shall make available and furnish
the equipment and services as more fully set forth herein.
1. SERVICES
CITY shall provide utilization to CHULA VISTA of an 800 MHz Smartnet II trunked and same frequency
simulcast communications network, which will also be utilized by City and other Public agencies.
2. ACCEPTANCE
This document will become a contract when accepted in writing by CHULA VISTA and the CITY.
3. COMPENSATION I SERVICES
For access to and use of the CITYs 800 MHz Public Safety trunked and same frequency simulcast
communications network, CHULA VISTA shall pay CITY:
Initial Access Charge of $1 00,000.00
Monthly User Charge (per ID in the system):
Fixed Monthly User Charge'
Variable Monthly User Charge"
Total Monthly Charge
$25.00
$ 4.50
$29.50
Monthly User Charge (per ID in the system):
'Fixed User Charge: Charge fIXed for 10 year term.
"Variable User Charge: Charge for maintenance, operation of the 800 MHz/microwave backbone
and is subject to annual increase not to exceed the percentage increase of
the All Urban Consumers Price Index for the San Diego Region for the
most recent 12 months.
The Initial Access Charge is due and payable within thirty (30) days alter execution of this
Agreement. Monthly User Charges are payable annually within sixty (60) days of the beginning
of each year of the term of this Agreement. Charges are "per unit charges" (Unit=mobile,
portable, console, control station, etc, including spares.)
1
If. -t
COMMUNICATIONS SYSTEM AGREEMENT
Invoices for all system access I usage charg8s sh~1I be submitted to
City of Chula Vista
Fire Department
Fire Chief
447 F Street
Chula Vista, CA 91910
Telephone (619) 691-5055
4 INSTALLATION / MAINTENAI'JCE
CHULA VISTA shall not reprogram radios, talk-groups pnonty levels, or channel configurations affecting
the Cltys 800 MH: network without CITY Intervention and approval
5 INTERCOt,I~ECT
Interconnect services are not available to CHULA VISTA on the CITY network,
6 TERM
The term of thiS Agreement shall begin upon the execution hereof by the CITY and CHULA VISTA, and
shall continue for a ten (10) year penod from that date, unless sooner terminated or extended as hereinafter
provided
ThiS Agreement will remain m full force and effect for the above period from the date It IS executed by the
CITY and CHUI.A, VISTA and may be extended for successive annual penods upon the mutual consent of
the parties S"UU\ VIST A may terminate thiS Agreement for any reason upon mnety (90) day advance
wl'ltten notice to CITY In the event of such early termination by CHULA VISTA CITv shall not be required
to reimburse CHI.JLA VISTA for any costs or payments and CHCJLA VISTA Shall pay CITY for all costs as
set forth herein to the date of termination, provided further that thiS Agreement shall terminate If the
authonzatlon held by the CITY IS revoked by the FCC
7 ASSIGNMENT, SUBCONTRACT
ThiS Agreement IS a pnvilege for the sole benefit of CHULA VISTA and may not be aSSigned In whole or in
part to any other person or entity with the exception of those agencies for which CHULA ViSTA currently
provides dispatching services The agencies for which CHULA VISTA provides dispatch services are
Bonita/Sunnyside Fire Protection Dlstnct and the City of Impel'lal Beach
8 COVEt~A~ITS OF USER
CHULA VISTA agrees to (a) observe and abide by all applicable statutes, laws, ordinances, rules and
regulations, Includmg but not limited to those of the FCC and (b) operate the equipment so as to not cause
undue Interference with any other user on the system CHULA VISTA recogmzes that applicable FCC and
other statutes, lavJS ordinances, rules and regulations may change from time to time and that accordingly,
CITY In ItS sole discretion has the nght without liability to modify thiS contract to comoly with any such
cl13nges
9 COVERAGE
CHULA VISTA acknowledges that the CITY 800 MHz communications network was deSigned and
engineered to pl'ovlde coverage for the CITY, CHULA VISTA has tested coverage In the Chula Vista area
and Indicates coverage IS adequate for ItS needs Experience with actual field conditions and from tests
made Indicate adverse propagation conditions such as short term unpredictable meteorological effects and
C:-7
COMMUNICATIONS SYSTEM AGREEMENT
sky wave interference from distant statlons.can Interrupt service at times. Other causes beyond reasonable
control of the CITY are motor Ignition, and other electncal nOise that could be minimized by corrective
deVices at CHULA VISTA expense
10 L1MITATlor,S
Except as specified herein CITY disclaims all warranties expressed or implied. including without limitation,
the implied warranties of fitness for a particular purpose
11 INTERRUPTION OF SERVICE
Except for Its Qwn acts of negligence CITY shall not be liable to CHULA VISTA or any other person for any
loss or damage, regardless of cause for any Interruption of service CITY ooes not assume and shall have
no liability under this Agreement for failure to provide, or delay In providing service due dlfectly or Indlfectly
to causes beyond the control of CITY or Its subcontractors Including but not limited to, acts of God, or
Governmental entities or of the PubliC Enemy, strike, or unusual weather conditions In the event of any
failure or delay attributable to the fault of the CITY or its subcontractors, CHULA VISTA' soie remedy shall
be IIITllteo to the amount of compensation paid to CITY for services for the t,;ne of such failure or delay.
12 HOLD HARMLESS
CHULA VISTA agrees to defend, Indemnify. protect and hold CITY and ItS agents, officer's, and employees
harmless from and against any and all claims asserted or liability established for damages or inJunes to any
person or property Including In]ury to CHULA VISTA's employees. agents or officers which anse from or
are connected With or are caused or are claimed to be caused by the acts or omiSSions of CHULA VISTA,
and ItS agents officers or employees, In utlbng CITY s 800 MHz communica\ions network and all
expenses of Investigating and defending against same, prOVided, however, that CHULA VISTA's duty to
Indemfllfy and hold harmless sl-,all not Include any claims or liability anslng from the established sole
negligence or Willful mlsconouct of the CITY, its agents, officers or employees. In no event snail city be
liable for InCidental or consequential damages, Including Without limitation loss of use, loss of time,
Inconvenience commercial loss, lost profits or savings, to the full extent such may be disclaimed by law.
CITY agrees to defend ,ndemnlfy protect and hold CHULA VISTA and ItS agents, officer, and employees
harmless from and against any and ail claims asserted or liability established for damages or inJunes to any
person or property Including Injury to CITY's employees, agents or officers which anse from or are
connected With or are caused or are claimed to be caused by the acts or omiSSions of CITY and Its agents,
officers, or employees and all expenses of Investigating and defending against same: prOVided, however,
that CITY's duty to Indemnify and hold harmless shall not Include any claims or liability anslng from the
established sole negligence or Willful misconduct of CHULA VISTA, ItS agents, officers or employees. In no
event shaH city be liable for InCidental or consequential damages, Including Without limitation loss of use,
loss of time Inconvenience commercial loss, lost profits or savings, to the full extent such may be
disclaimed by law
13. FULL AGREEMENT
This Agreement constitutes the final expression of the Agreement of the parties and supersedes all
previous Agreements and understandings, whether written or oral, relating to the work. This
Agreement may not be altered, amended, or modified except by written instrument signed by the duly
authorized representatives of both parties,
14 SYSTEM MODIFICATION
System modification may be required from time to lime to meet the changing needs of CITY and
CHULA VISTA Cost sharing of future system modifications shall be agreed to in writing, in advance
-'
tf,~%
COMMUNICATIONS SYSTEM AGREEMENT
by the parties and shall be determined ~ased on the benefit derived by individual users, as follows:
(1) Costs for the implementation, operation and maintenance of any modification requested by
and benefiting only a single entity shall be borne solely by that entity.
(2) If the modification benefits all system users, costs for the implementation, operation, and
maintenance shall be borne by all users on a unit volume pro-rata basis, or as otherwise
dictated by mutual agreement.
15. PROJECT MANAGEMENT - NOTICES
The administrator for the CITY shall be the City Manager, or designee. For the administration of this
Agreement that designee is:
City of San Diego
Deputy Director
Information Technology & Communications Division
1220 Caminito Centro
San Diego, CA 92102-1801
Telephone (619) 525-8650
The administrator for CHULA VISTA shall be:
City of Chula Vista
Fire Department
Fire Chief
447 F Street
Chula Vista, CA 91910
Telephone (619) 691-5055
'I
t -I
o
COMMUNICATIONS SYSTEM AGREEMENT
IN WITNESS THEREOF, this Agreement is executed by City, authorizing such execution,
and by CHULA VISTA
City of San Diego
CHULA VISTA
By:
By:
Name
Name
Title
Title
Date Signed
Date Signed
Approved as to form and legality:
John W. Witt, City Attorney
By
, ~ - /a
SUPPLEMENTAL BUDGET REPORT NO. --.3
DATE: June 4, 1996
TO: The Honorable Mayor and City Council
VIA: John D. Goss, City Manager~
FROM: James B. Hardiman, Fire Chiefytt-
SUBJECT: Supplemental Informational Report: CIP# PS-146 (Citywide 800 MHz Radio
Communication System)
The purpose of this report is to acquaint the Council with the need for a Citywide 800 MHz
communication system to replace the existing VHF radio system, and to propose CIP project
PS-146 which will meet that need.
Recommendation:
It is staff's recommendation that negotiations be formally opened with the City of San Diego
to pursue an agreement to permit co-use of the City of San Diego 800 MHz system by Chula
Vista Fire, Police, Public Works, Parks and Recreation, Inspection, and other related users in
consideration of the following San Diego system attributes:
~ Immediate system availability
~ Relative cost
~ Funding mechanism does not require parcel assessments
~ Ability to interface with the Regional Communication System
~ Immediate improvement in Automatic Aid network in the South Bay
Backllround:
Public safety agencies at the various levels of government currently operate communications
facilities on a number of different radio frequency bands with little or no ability to
communicate with each other. This lack of inter-agency communications flexibility, referred
to as "interoperability", hinders agencies from cooperating and coordinating related activities
both on a day-to-day basis and during times of major events.
Local government radio communications have traditionally been conducted on the VHF (100
_ 220 MHz) frequency band, although agencies operate on a variety of bands for a variety Of
reasons - some technical, some economic. Communication between radio units assigned to
different bands has been almost non-existent, as user equipment generally operates in only
one band and often within only a specific segment of that band. Even agencies with
assigned frequencies in the same band often are unable to communicate with each other due
to equipment, licensing, and coverage limitations.
~~JI
,
June 4, 1996
The Honorable Mayor and City Council
800 MHz CIP Supplemental Budget Report
Page 2.
Provisions for reliable radio communications interoperability are needed. Major emergency
operations like the Air Florida crash in Washington D.C., the Oakland Hills Fire, and the
Oklahoma City bombing, have been significantly hampered because multi-agency strike and
rescue teams could not communicate with each other. San Diego county public agencies,
which have a patchwork of VHF and 800 MHz communications, need to take note and learn
from these experiences.
Federal Communications Commission "Intervention"
Responding to the need for greater radio communication interoperability, as well as the major
problems created by radio interference stemming from the unregulated use of radio
frequencies in Mexican border territories, the Federal Communications Commission (FCC) in
1987 opened a new treaty-protected public safety band at 800 MHz. The plan was and is to
migrate all public safety communications to 800 MHz, thereby vacating the various other
bands which would then be carefully "re-farmed" for other commercial and private uses.
This is being done without compensation to the original users of the frequencies, and
amounts to an unfunded mandate. The plan has been successful for the agencies which
have moved their operations to 800 MHz, but not all agencies have actually done so due to
the obvious financial burden the agencies are forced to bear by the FCC. The FCC has
proposed rules which would require public agencies to vacate lower band frequencies by
certain dates, however, the proposal has not been acted upon, and no firm date has been
set for its commencement. Due to the accelerated sale of VHF frequencies by the FCC for
commercial purposes, it is anticipated that complete vacation may be required in the next 5-
10 years.
The Current Need
While the requirement to vacate current frequencies may be some years away, the Chula
Vista Fire Department is faced with communications difficulties on a daily basis when
coordinating automatic and mutual aid emergency responses with the cities of San Diego and
National City fire departments.
Currently, the City of San Diego dispatches San Diego Fire (and Police) units on 800 MHz,
National City Fire is dispatched by Heartland JPA on 800 MHz, and Chula Vista is dispatched
by our South Bay Dispatch Center on VHF frequencies. If a call comes in for a Chula Vista
automatic aid response into either National City or San Diego, Chula Vista units utilize a few
800 MHz radios which have been loaned to us or purchased by us, to receive/transmit en
route to the scene and to coordinate operations at the scene. During this time while
communicating on 800 MHz, the Chula Vista units no longer can monitor any VHF
frequencies, nor can the balance of the Chula Vista Fire Department/South Bay Dispatch
monitor the status of the Chula Vista units or the progress of the incident. Monitoring is
essential to dispatch and management personnel in order to anticipate further tactical and
strategic movements which may need to be made to provide maximum effective response to
~ -/ c2
June 4, 1996
The Honorable Mayor and City Council
800 MHz CIP Supplemental Budget Report
Page 3.
that incident and to protect the remainder of the City while our units are committed
elsewhere. This current method of operation is inefficient and does not provide an
acceptable level of safety communications with our field units at all times.
Although mutual aid responses involving the Police Department do not occur as often as the
Fire Department experiences, the need still exists to be able to talk to those other agencies
involved in coordinating an emergency response to an incident. In the event of a large-scale
emergency (i.e. earthquake, civil unrest, etc.), it is essential that police units be able to
communicate effectively with all law enforcement resources. We cannot allow ourselves to
become stranded on a communications island.
Additionally, Chula Vista's current VHF system was designed a number of years ago without
complete contemplation of the enormous expansion the City would experience into the
Eastern Territories. Consequently, coverage in some canyon and hilly areas, and at the
Olympic Training Center is lacking. These "dead zones" were proposed to be eliminated
with an upgrade to the VHF system antenna infrastructure by constructing an antenna on
Otay Mountain. That project (PS-130) is currently on-hold pending consideration of this 800
MHz project, due to the fact that adequate coverage in these areas may be provided by an
800 MHz system.
The Technolo9Y:
There is nothing magic about operating communications systems at 800 MHz; it is simply an
allocation of a "new" set of frequencies being made available for transmitting and receiving
information. In addition to solving the Mexican border territory interference problem, the
technology, which has been developed to fully exploit the use of the frequencies, is where
the real benefits and unique features exist.
Trunking: This is the concept of pooling lines of communication and making them available
either on a priority, or "first-come", basis to each user. Telephone companies have used this
concept for years; not every home is connected to every other homes' phone - the phone
company computer directs your request to place a call to the next available line. This is also
analogous to the efficiencies created by waiting in line at the bank for the next available
teller. The system doesn't need a teller (frequency) for each customer, it only needs to have
enough to keep the waiting time down to a reasonable level. Through the pooling of
frequencies for radio system users, this wait time is usually on the order of milliseconds.
Trunking, therefore, allows for much greater capacity for transmissions per frequency
allocated.
TalkgrouDs: Under conventional radio systems, like-functioning operations are assigned a
channel (a dedicated frequency) to utilize (Fire units may operate on Channel One for primary
dispatching and logistics, while Public Works units may be assigned to Channel Twelve for
their primary functions). With a trunked system, units are assigned to "talk-groups" instead
of specific channels. These talkgroups are set up without regard to frequency/channel
? -/3
June 4, 1996
The Honorable Mayor and City Council
800 MHz CIP Supplemental Budget Report
Page 4.
assignment. When one unit wishes to transmit a message by keying the mic, the system's
central computer gathers all units assigned to that talkgroup, directs the signal to the next
available frequency in the pool, then turns on the audio for all units, and transmits the
information. The use of talkgroups allows for much greater communications security,
protection from interference, and efficient frequency utilization.
800 MHz Freouencv Characteristics: 800 MHz band transmissions tend to be more line-of-
sight, than do VHF band transmissions which tend to bend more and follow terrain to a
higher degree. Although 800 MHz transmissions are essentially line-of-sight restricted, they
bounce much more readily and are affected less by atmospheric conditions than VHF,
thereby significantly increasing the likelihood of capture by the receiving antenna.
Consequently, an 800 MHz system can experience greater coverage than VHF.
The Local Situation:
Shortly after the initial FCC proceedings began in 1987 which resulted in the availability of
800 MHz frequencies, many agencies snatched-up the new frequencies, and began plans for
immediate transition. This was true of many agencies in San Diego county, including the
County, City of San Diego, the City of Escondido, Heartland Fire Dispatch JPA, San Diego
Unified Port District, and others.
Unfortunately, Chula Vista and other agencies did not partake of this opportunity and not
enough frequencies were allocated to San Diego county to meet each agency's radio
communication needs on an individual system basis. Consequently, San Diego Unified
School District teamed with the City of San Diego in 1992, National City teamed with
Escondido in 1995, and the County has proposed to create a county-wide system available
to all interested agencies which would have capacity for both voice communications and
computer data transmission.
Most of the larger fire departments which surround Chula Vista have already moved away
from VHF, with National City, San Miguel Fire Protection District (part of the Heartland JPAI,
and the City of San Diego operating on 800 MHz frequencies. As a result, Chula Vista's
daily coordination of automatic aid situations with these jurisdictions requires the use of
borrowed equipment and complicated communications relays between field units,
supervisors, and dispatch centers. Chula Vista's remaining neighbors, Bonita/Sunnyside Fire
Protection District, and the City of Imperial Beach, have submitted resolutions of intent to
become part of the County's Regional Communications System (RCS) when/if it comes to
pass.
System Possibilities:
In response to the County's proposal in 1992 for Chula Vista to participate in the RCS, City
staff began to specifically analyze the options available for future transition to 800 MHz. A
number of different options were analyzed, which included:
C:-/'f
June 4, 1996
The Honorable Mayor and City Council
800 MHz CIP Supplemental Budget Report
Page 5.
. Team with National City/Escondido
. Team with City of San Diego
. Team with the Port District
. Team with Heartland
. Join the ReS
. Build a Chula Vista 800 MHz or other system ourselves
. Stay "as-is"
While staff's complete analysis is too lengthy for inclusion in this report, the following table
briefly summarizes the advantages and disadvantages of each option.
I .. SVlIteni. I
National City/
Escondido
City of San Diego
Unified Port
District
Heartland JP A
County RCS
Chula Vista
System
Stay "as-is"
Advantages ... ...... . .1 .................... .bisadV~ntageS .
l
See Disadvantages; if the coverage and
frequencies were available, the price of the
system could have been very low.
Moderate price, good coverage, now
operational, capacity available for all of
Chula Vista's operations.
Now operational.
Now operational.
Excellent coverage; Voice and Data
capability; regional interoperability; County
Service Area funding source if desired.
Autonomy; system control.
Low cost to maintain and upgrade.
Fatal Flaws:lnadequate coverage, inadequate
number of frequencies; System may likely
surrender its frequencies to the RCS. No Data
frequencies available for transmitting
information between mobile computers.
Governance guidalines uncartain; no Data
freq's available for Chula Vista's use.
Fatal Flaws:lnadequate coverage, limited
console capability; inadequate # of freq's.
Fatal Flaws:lnadequate coverage without
expensive upgrades to the backbone; Ireq's
may be surrendered to the RCS.
Price; may not be oparational for 2-4 years;
project instability.
Fatal Flaws:Price; availability of freq's; lack 01
interoparability (becoming an island).
Fatal Flaws: Lack of interoperability (island);
FCC refarm;need upgrade to expand coverage
to dead zones in eastern tarritories/new
develonment.
As the table points out, several of the "options" are fatally flawed and have been eliminated.
The analysis, therefore, quickly boiled down to two systems which exhibited reasonable
potential: the Regional Communications System, and the City of San Diego.
Regional Communications System IRCS)
At this time, the agencies listed at the left have submitted resolutions of intent to become
part of the RCS; the agencies at the right have not.
~j5
June 4, 1996
The Honorable Mayor and City Council
800 MHz CIP Supplemental Budget Report
Page 6.
RCS "Players"
Carlsbad
Bonita/Sunnyside Fire District
Imperial Beach
Del Mar
Encinitas
Lemon Grove
Poway
San Marcos
Solana Beach
Vista
Rancho Santa Fe Fire District
North County Dispatch JPA
Heartland JPA (Includes La Mesa and EI Cajon Fire)
Cal Trans
Alpine Fire District
Borrego Springs
East County Fire District
Lakeside Fire District
Pine Valley Fire District
Rural Fire District
San Miguel Fire District
Santee
County of San Diego
"RCS Non-Plavers"
Oceanside
Escondido
National City
Chula Vista
San Diego
Coronado
EI Cajon (PD)
La Mesa (PD)
The RCS is proposed to include region-wide (San Diego and Imperial Counties) digital
voice coverage and region-wide data coverage for mobile data computers. The
contract for the development of the system infrastructure (backbone) was awarded
to Motorola on December 29,1995. On May 14,1996, the County approved bond
financing for the system, and will hear staff proposals for debt service on June 4,
1996. The Voice and Data networks are to be built independently, making it possible
for client agencies to independently subscribe to either or both of these networks.
The system has been designed and agreements are in place to provide for "seamless"
communication with other 800 MHz systems (such as the City of San Diego). This
compatibility is essential to the regional nature of the system.
The RCS has set Chula Vista's "buy-in" cost at $2,306,215, which can be applied as
a parcel tax to property within each participating city as established with the County
Service Area (CSA). In addition, there is a monthly per-unit cost charged to the City
ct - /t-
June 4, 1996
The Honorable Mayor and City Council
800 MHz CIP Supplemental Budget Report
Page 7.
which supports operation, maintenance, and likely would help to build a fund for
eventual replacement/ upgrade of the "backbone" of the radio system (transmitters,
relays, infrastructure, etc.) Chula Vista's total cost has been estimated in the
neighborhood of $5.6 million.
City of San Die90 800 MHz System
The City of San Diego developed and installed their own 800 MHz analog trunked
radio network which became operational in 1992. Because of operational efficiencies
realized after the system was placed into service, they found that their system
actually had more capacity than originally contemplated. San Diego can now accept
more system users to share in the cost of the system at an affordable rate. Costs to
Chula Vista involve a buy-in fee ($100,000) as well as per-unit costs for backbone
maintenance (like RCS has proposed).
Staff has conducted radio coverage tests of the San Diego system using portable
800 MHz radios, and has found that the dead zones present in the current VHF
system coverage are alleviated. Additionally, Staff's research of the San Diego
system and has found that there is sufficient capacity for not only Fire and Police
operations, but for all of the balance of the City's radio communication needs as well
(Public Works, Parks and Rec, etc.)
While San Diego's system has both Voice and Data capability, San Diego has
indicated that their QQla system is saturated and would be unavailable for Chula
Vista's use. Chula Vista's need for Data arises from the proposed Computer-Aided
Dispatch/Mobile Data Computer System, where major efficiencies can be achieved in
dispatching and police/fire officer field work. Data transmission is highly integral to
the proposed CAD/MDC project (CIP Project # PS-115) and is not discussed here,
except to point out that in the absence of being able to utilize San Diego's 800 MHz
frequencies to transmit the data to the mobile computers, Chula Vista would simply
utilize a few of our existing VHF frequencies as the carriers for a full-functioning data
system. This would be done until such time as we would be required to vacate the
VHF frequency band (at least 5 years), and we, in the mean time would look to
subscribing to another data transmission mode such as the RCS (800 MHz), or utilize
one of the budding technologies which may emerge from R&D.
Total cost of the system (including hardware purchase, but without using San
Diego's data system) has been estimated at $1.3 million.
;:"-)7
June 4, 1996
The Honorable Mayor and City Council
800 MHz CIP Supplemental Budget Report
Page 8.
System Comparisons
The San Diego and RCS systems are compared/contrasted below:
I .. . Item of Co mparisonI .. ..... ...... ...San Dieao< ........>1> .>acs
....~
Format of technology
Analog - industry standard
Digital - none yet available in
operation nationwide
Buy-in cost for Voice
Communication
$100,000 (negotiable)
$2,306,215
Buy~in cost for Data
Communication
Not available - would continue to use VHF
for full-functioning data system for now.
$801,753
User Equipment/Installed
$987,500 (based on Motorola's prices off
San Diego bid).
$25 Voice Radios
($120,000 annually) +
$25 Data ($120,000)
$2,600,000
Per-radio use charges per month
for Backbone maintenance
$28.75
($138,000 annually)
System Operational Availability
Currently operational; capacity available.
May not be operational for 2-4
years.
Coverage
Limited to San Diego area.
County-wide coverage proposed.
Financing/Funding
None offered.
CSA availability - $22.11 per
narcel ner vear.
Fiscal Imoact:
The total project cost is estimated at $1,336,280, with the FY 1996/97 (Year One)
costs estimated at $286,145. It is proposed that the project implementation be
phased over a number of years as appropriate, with the intent that full economical
advantage can be taken of any continued availability of the current VHF frequencies.
With the difficulties being experienced on a daily basis in the Fire Department,
however, it is proposed that the Fire radios and associated equipment be purchased
as soon as practical in the first year. With Year One payments involving only non-
General Fund sources, the only General Fund impact which may arise in the first year
(depending on the outcome of negotiations with San Diego) will be the per-unit
monthly charges for only those radios which are on-line. Fire radio annualized costs
would be $16,215; Police Radio costs would be $72,500; and Public Works, et ai,
~ -/~
June 4, 1996
The Honorable Mayor and City Council
800 MHz CIP Supplemental Budget Report
Page 9.
radio costs would be $48,000 when all radios are on-line. It is fully expected that
only Fire radios will be on-line in the first year.
Payment Schedule and Potential Maintenance Costs
Year Capital Costs/ System/Maintenance Fees
Pavments
FY 1996/97 $230,200 $12,160 (Fire - 10 months)
FY 1997/98 $241,030 $52,215 (Fire/Partial Police)
FY 1998/99 $171,717 $88,715 (Fire/Police)
FY 1999/00 $171,716 $88,715 (Fire Police)
FY 2000/01 $171716 $136.715 tCitvwide\
As referenced in the discussion above, it is recommended that the funds previously
appropriated for the construction of the VHF radio communications tower on Otay
Mountain (PS-130) be directed to this project.
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COUNCIL AGENDA STATEMENT
Item: 7
Meeting Date: 11/05/96
Resolution J %''1? 1 Approving the International Friendship Commission
Request to Discontinue Attempts to Reinvigorate the Sister City Relationship
with General Roca, Argentina, and Directing the Commission to Pursue the
Necessary Actions to Officially Dissolve the Sister City Affiliation with General
Roca.
SUBMITTED BY: Fire ChiefpIJI(-- , " \:i\\
REVIEWED BY: City ManagerJ1 \0-6 ~..., (4/5ths Vote: Yes_NolO
Following years of no official contact between Chula Vista and its Argentine sister city General Roca,
the International Friendship Commission began a concerted effort to reinvigorate the relationship, but
has found that no desire exists within this community nor General Roca to continue an official active
relationship.
ITEM TITLE:
RECOMMENDATION: Staff recommends that Council direct the International Friendship
Commission to inform General Roca's Mayor of the City's intent to dissolve the sister city
relationship, and to pursue the necessary steps for official dissolution in accordance with the
regulations of Sister Cities International.
BOARDS/COMMISSIONS RECOMMENDATION: The International Friendship Commission
recommends that official steps be taken to dissolve the sister city relationship.
DISCUSSION:
The sister city relationship with General Roca was Chula Vista's first and began in 1961. In the early
years, there vvere a number of official exchanges between the two cities. Records indicate that some
of the main supporters visited General Roca in the early 60's, but have since become inactive or
have passed away. In 1989, a Chula Vista couple visited one of the original exchange students (Dr.
Eduardo Longo) in Argentina, but this is the last known visit activity to Argentina. In October of 1991,
Dr. Longo was sent a letter inquiring as to the level of interest in continuing an active sister city
relationship by the International Friendship Commission (IFC) Chair. Dr. Longo responded in April
of 1992, that the individuals that had previously been active in their commission had passed away or
had relocated, but that a newly-elected mayor was interested in reactivating relations. Despite
numerous attempts here in Chula Vista and in General Roca to seek specific supporters, however,
no interest has been generated.
At the March 21, 1995 meeting of the City Council, it was referred to the International Friendship
Commission to report back to the Council with recommendations on the City's future relationship with
General Roca. The Commission responded on April 27 with the recommendation that the Chula Vista
community be advised of the intent to consider severing the sister city relationship with General Roca,
with any further action by the Council to follow any public input and following the next scheduled
International Sister Cities conference.
7~/
Item: 7
Meeting Date: 11/05/96
Page: 2
In view of the continued dormant relations with General Roca, it has been recommended by both the
Sister Cities International and the IFC to dissolve the sister city relationship in favor of activating a
relationship with another interested Argentine city'. According to Sister Cities International, the only
procedural requirement is to send a letter stating the City of Chula Vista's intentions, signed by the
Mayor. Should the Council concur with the Commission's recommendation, this is the course of
action that would be pursued, after a letter is sent to the Mayor of General Roca advising of the City's
intentions.
FISCAL IMPACT: There is no fiscal impact to the City of this action. Due to the inactivity of current
relations with General Roca, no savings would be achieved. Should another city be pursued as a
sister city, the matter will be brought before the Council for complete review of the associated fiscal
implications.
Although discussions are on-going with regard to instituting an active sister
city relationship with another Argentine city, no action is being suggested at
this time, and the Commission will return at a later date for Council action as
appropriate.
7--;2
RESOLUTION NO. /2'51177
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE INTERNATIONAL
FRIENDSHIP COMMISSION REQUEST TO DISCONTINUE
ATTEMPTS TO REINVIGORATE THE SISTER CITY
RELATIONSHIP WITH GENERAL ROCA, ARGENTINA, AND
DIRECTING THE COMMISSION TO PURSUE THE
NECESSARY ACTIONS TO OFFICIALLY DISSOLVE THE
SISTER CITY AFFILIATION WITH GENERAL ROCA
WHEREAS, following years of no official contact between
Chula vista and its Argentine sister city of General Roca, the
International Friendship Commission began a concerted effort to
reinvigorate the relationship, but has found that no desire exists
within this community nor General Roca to continue an official
active relationship; and
WHEREAS, in view of the continued dormant relations with
General Roca, it has been recommended by both the sister cities
International and the International Friendship commission to
dissolve the sister city relationship in favor of activating a
relationship with another interested Argentine city; and
WHEREAS, the only procedural requirement is to send a
letter stating the City of Chula vista's intentions, signed by the
Mayor; and
WHEREAS, staff recommends that Council direct a letter be
sent, signed by the Mayor, to inform General Roca's Mayor of the
city's intent to dissolve the sister city relationship, and to
pursue the necessary steps for official dissolution in accordance
with the regulations of sister cities International.
NOW, THEREFORE, BE IT RESOLVED the City
City of Chula Vista does hereby approve the
Friendship Commission request to discontinue
reinvigorate the sister City relationship with
Argentina.
Council of the
International
attempts to
General Roca,
BE IT FURTHER RESOLVED that the International Friendship
Commission is hereby directed to pursue the necessary actions to
officially dissolve the sister City affiliation with General Roca,
and the Mayor is hereby authorized to sign a letter stating the
city's intention to sever its relationship with General Roca.
Presented by
Approved as to form by
Ov.-~
Ann Y. Moore, Acting City
Attorney
James Hardiman, Fire Chief
C:\rs\dissolve.gen
7-;S
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JJ/l~~~ " ,~{
MINUTES OF REGULAR MEETING
INTERNATIONAL FRIENDSHIP COMMISSION
CITY OF CHULA VISTA, CALIFORNIA
September 25, 1996
4:00 p.m.
MEMBERS PRESENT:
Chair Larson, Members Catanzaro, Chou, Schlegel, Wood
Toboada, Marentez (4:35)
MEMBERS ABSENT:
Members Breitfelder (unexcused) & Ciotti (unexcused)
The meeting was called to order at 4:15 p.m. by Chair Larson.
Approval of Minutes
MSUC (Cantanzaro/Schlegel) that the minutes be approved as mailed.
Unfinished Business
A. Prospective Sister City. Carcarana
Member Marentez gave commission translations of letters received from Carcarana
which were discussed at the last meeting. He also gave Chair Larson a draft of a
letter to be sent to Carcarana advising them the commission would not be able to
visit in October (an English translation also attached for files).
He also spoke to Fred Carvell of Southwestern College who is interested in assisting
Carcarana in trying to establish a junior college.
Ricardo will be planning a dinner/get-together to establish an official "Friends Of" group
for Carcarana. All interested community members, I FC Commissioners and City Council
members will be invited to attend.
MSUC (Taboada/Cantanzaro) that up to $100 be allotted from the promotional account
(100-0116-5222) to promote the I.F.e. in the community through the "Friends Of
Carcarana at an event organized by Member Marentez.
Member Marentez also spoke to Southwestern College about having the folkloricos group
appear at the college. They were very receptive.
His exchange student will be arriving December 28th. He will be here for 6 months.
7-~
General Roca
air Larson reported that Dan Beintema, Principal Management Assistant, needs a
directive from the commission stating that the commission would like to sever relations
with General Roca.
MSUC (Cantanzaro/Taboada) that a directive be sent to Dan Beintema statin~
~ommission would like to sev~r any future rela1k>ns with Ceneral ROC-<3 as a sister city.
n extensive evj@ation ba, bJOell ma.d~.and nQ C.Qffi!lliJilications have been received
from General Roca.
C. Non-Profit Status
Chair Larson spoke to Glen Googins, Deputy City Attorney. He stated that he should
be finished by the end of October.
D. Irapuato Delegation Update
Member Wood stated that they would like to have the commission visit November 7-10,
1996 during their Agricultural Expo. He is contacting many different groups in Chula
Vista to see if anyone would be interested in going. Member Taboada said she may
be able to go.
He is working on January or February to have a delegation go to Irapuato to celebrate
25th Anniversary.
Member Wood made a motion that up to $500 be allocated for the Irapuato delegation
visit November 21-24, 1996 if they confirm that they are coming. Member Taboada
seconded the motion. The motion passed with the following vote:
Aye:
Opposed:
Chou, Wood, Schlegel & Taboada
Marentez, Larson & Cantanzaro
New Business
A. Committee Assignments
The new committee assignments are shown on the attached sheet
B. "Friends of Irapuato" Status
Member Taboada has sent out over 120 letters looking for interest She is
planning to have a get-together in the near future.
MSUC (Larson/Marentez) that up to $400 be allocated from Account 100-0116-5222 for
promotional expenses for the delegation visiting from Odawara arriving October 28th to
purchase fruit baskets, fresh flowers and the set-up of hospitality room at their hotel. There are
approximately 25 rooms reserved for them at La Quinta.
7~5
MINUTES OF REGULAR MEETING
INTERNATIONAL FRIENDSHIP COMMISSION
CITY OF CHULA VISTA, CALIFORNIA
July 24, 1996
4:00 p.m.
MEMBERS PRESENT:
Chair Larson, Members Ciotti, Catanzaro, Wood,
Breitfelder, Toboada (4:15), Chou (4:20)
MEMBERS ABSENT:
Members Schlegel, Marentez (Excused)
The meeting was called to order at 4:10p.m. by Chair Larson.
Guests
Mr. & Mrs. Gonzales, their daughter Paulina and Norma Escobar were introduced. These are
the university students who will be going to Odawara, Japan through YEP.
Approval of Minutes
MSUC (Catanzaro/Breitfelder) that the minutes be approved as mailed.
Unfinished Business
A. Youth Exchange - Odawara
Chair Larson updated the commission on planned activities for visiting students.
MSUC (Breitfelder/Catanzaro) that Chair Larson be advanced $350 from Account
100-0116-5222 for expenses that she will incur while students are visiting from
Odawara, Japan August 2nd through 25th.
B.
Youth Exchange - Tokimeki & YEP
~
Member Toboada updated commission.
General Roca
MSUC (Breitfelder-Ciotti) that Fran Larson, as Chair, has authority to go before
the City Council and request that the sister city relationship with General Roca be
formally terminated. Chair Larson will contact Chief Hardiman to request
assistance in comoleting oaoerwork for Council to terminate the sister city
re/ationshio.
?~b
MINUTES OF REGULAR MEETING
INTERNATIONAL FRIENDSHIP COMMISSION
CITY OF CHULA VISTA, CALIFORNIA
March 27,1996
4:00 p.m.
MEMBERS PRESENT:
Chair Breitfelder, Members Catanzaro, Chou, Ciotti, Taboada,
Marentez (4:30)
MEMBERS ABSENT:
Larson (Excused), Schlegel (Excused)
The meeting was called to order at 4:30 p.m. by Chair Breitielder.
Approval of Minutes
MSUC (Taboada/Catanzaro) that the minutes of the January 24, 1996 meeting be approved as
mailed and the minutes of the February 28, 1996 meeting be approved as corrected: Under
"Fund-Raising and Public Relations", the date of the fund-raising event at the Poor Gourmet has
been changed to April 21, 1996.
Report from the Chair
Chair Breitielder announced that Member Walker had resigned. Her resignation was accepted
with the thanks of the commission for her dedication in furthering the commission's goals.
Chair Breitielder reminded the members of the City's policy on absences.
The Chair notified the commission that the request to purchase flag pins had been turned down
by the City at this time due to budget constraints.
Unfinished Business
Card Collection
No new business cards were turned in.
Umbrella Organization
A brief explanation was given of the structure of the I.F.C. and its umbrella organizations.
A discussion was held regarding notification of sister cities of upcoming events and
communications. In the future, a member of the I.F.C. will send communications to the sister
cities. This will avoid confusion and duplication of efforts.
/'7
MSUC (Catanzaro/Ciotti) that Chair Breitfelder and Member Toboada act as a committee to
inform the umbrella organizations that the I.F.e. is the primary source for communications
between sister cities and the I.F.e. and its umbrella organizations.
Irapuato Delegation
"'.'
Member Toboada stated that the Strawberry Festival in Irapuato had taken place and due to
Member Larson's health, she was not able to attend.
CID Prospective Sister Cities '.
Member Marentez gave a brief background report on what has transpired between Carcarana,
Argentina and Chula Vista. Over the past few years, approximately 42 citizens of Carcarana
have visited Chula Vista and approximately 70 adults and children have visited Carcarana.
Member Toboada suggested that Member Marentez bring a membership list to the next meeting
of people that are interested in furthering relationships between the two cities.
~ General Roca. Argentina
Chair Breitfelder will notify Sister Cities International that we wish to sever relationships with
General Roca.
I:
Youth Exchange
.:._~:::!./.,
....".."'~
'.;.:>i:....q,;~.
Member Toboada will send FAX to Nobuhito Seto regarding Tokimeki Exchange.
Prospective Sister City - Ussuriysk
Edwardo Serrano will be invited to the April meeting and asked to bring list of interested citizens
at that time.
U'ient Item
MSUC (Ciotti/Toaboada) that flowers be sent to Member Larson who suffered a stroke. Monies
to be taken out of Account 100-0116-5221.
" ,.>,
. ~ , !.;;,
'-.:.~.
Oral Communications
Member Ciotti gave update on fund-raising event at poor Gourmet $20.00 per person for Italian
Buffet and entertainment They will also hold raffle. Would like to see all commission members
there.
The meeting was adjourned at 6:00 p.m.
WC~I~
Mary L. Chapman .
Secretary
7-C
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MINUTES OF REGULAR MEETING
INTERNATIONAL FRIENDSHIP COMMISSION
CITY OF CHULA VISTA, CALIFORNIA
May 22, 1995 4:00 PM
MEMBERS PRESENT: Lawrence Breitfelder, Paul Catanzaro, Carol Dysart,
Suzanne Ramirez, Nancy Taboada, Terry Thomas and
Amira Walker, (Arriving late was Carol Dysart 4:50 P,M,)
MEMBERS ABSENT: James Baker, excused (took wife to doctor)
MINUTES: MSU (Breitfelder/Walker) to accept minutes as corrected, Correction
being under Old Business, Section F, in the motion corrected was
changed to modified,
REPORT FROM CHAIR
Chair suggested the IFC meet two times a month at least until the "Friends of Groups"
are functional. She believes the only way to accomplish the mandate and to conduct
meetings in an organized fashion and to avoid crises is to meet more often, It may be
that the meetings would not last the full two hours and it might be that some could be
cancelled if not necessary, but she thinks it is necessary to have them scheduled
regularly,
Will hold elections at the June meeting,
Chair asked Amira Walker if she would be the point person for Mexico and work with
Nancy Taboada, Ms, Walker said yes,
URGENT MATTERS
MSU (Taboada/Breitfelder) That the budget matter be found to be an urgent matter.
Passed,
The Secretary passed out the budget that is going to Council for the Commissioners to
review and advise them that if they did not agree with it, they needed to attend the
Council Workshop on June 14th at 6:00 PM,
MSU (Thomas/Catanzaro) that the IFC takes an opposition to the staff recommendation
and they want to appear before Council to voice their opinion, Passed
It was decided that Suzanne Ramirez and Paul Catanzaro will be attending the
meeting,
7- /
MSU (TaboadalThomas) That IFC delegate to Odawara City be found to be an urgent
matter. Passed
MSU (Thomas/Breitfelder) to approve Michelle Monroy to be the IFC delegate to
Odawara City during summer of 1995. Passed.
Michelle Monroy is a 16 year old sophomore student at Hilltop High School. She
wishes to learn more about the Japanese culture and interact with others. She was
also selected by Southwest Lions and Lions International youth exchange program.
UNFINISHED BUSINESS
A. Request for Teacher for Odawara - A request was received from Odawara in
which a junior high school assistant English teacher is being sought.
MSU (Catanzaro/Breitfelder) to appoint Nancy Taboada, Terry Thomas and
Doris Cox to be a sub-committee for the IFC to select a teacher to apply for the
position of teacher to go to Odawara. Passed
Argentina - The commission's recommendations were forwarded to the Mayor &
City Council via memo from Chief Hardiman.
At the Council meeting Cox Cable was asked to put a blurb on the bottom to the
TV asking the citizens of Chula Vista to call in with a response to the whether or
not to Keep General Roca as a sister city. No response has been made as of
yet.
MSU Taboada/Breitfelder) To put a notice in the news paper for interested
parties that wish to respond to the question of whether we should terminate
relations with General Roca to call the secretary and that a workshop for hearing
public input be held at the end of the meeting in August. Passed
Paul Catanzaro is to immediately prepare a press release and work with Geri
Gulbransen.
C,. Schools/Student Exchange - A fax was received from Nobu Seto concerning the
Tokimeki International School 95. Also included in the fax was youth exchange
from Chula Vista and from Odawara. No date has been set for Chula Vista
students to go to Odawara. Odawara students coming to Chula Vista will be
here August 4th to the 27th.
MSU (Catanzaro/Breitfelder) to appoint Taboada, Walker and Cox as the
committee to select students for student exchanges. Passed
MSU (Thomas/Breitfelder) that up to $500 be appropriated from promotional
?~ /{}
~4/27/1995 14:48 5195915057
CHULA VISTA FIRE DPT
PAGE 01
MEMORANDUM
DATE: April 27, 1995
TO: The Honorable Mayor and City Council
VIA: John D. GOII, City Manager
FROM: James B. Hardiman, Fire Chief9t.f'
SUBJECT: IFC Report regarding Relationship with Genera' Roce
At the 3/21/95 meeting of the City Council, it was referred to' the International
I
Friendship Commission to report back with recommendations on the City'1 future
relationship with General Roce, Argentina. The Commission met to discuaa the matter
on 4/26/95. Attached il the report forwarded by the Commission.
In summary, the Commlllion recommends that:
(1) The Chula Vilta community be advised of the intent tb conlider severing the
lister city relationship with Genera' Roca, and that a community forum be held a
minimum of 60 daYI following the public notice;
(2) Preliminary Iteps be tIIken to form a linkage with Carcerana, Argentina;
(3) Any final determination made with regard to the relationship with General Roca
be made after the Intemationa' Sister Cities Conference in July.
Staff concurs with the Commission's recommendation.
?~/I
Chut. VIat. FIre Depett",.nt
MINUTES OF REGULAR MEETING
INTERNATIONAL FRIENDSHIP COMMISSION
CITY OF CHULA VISTA, CALIFORNIA
April 26, 1995 4:05 P,M,
MEMBERS PRESENT: James Baker, Lawrence Breitfelder, Paul Catanzaro, Carol
Dysart, Suzanne Ramirez, Nancy Taboada, Terry Thomas
and Amira Walker (Arriving late were Catanzaro, 4: 1 0;
Thomas, 415; & Taboada, 4:30)
MINUTES: MSU (Breitfelder/Dysart) To accept minutes as submitted, Passed,
REPORT FROM THE CHAIR
A letter was received from the Board of Education in Odawara and they are looking for a
teacher to take the place of Ileana Mandlngo as her time IS up. A replacement will be
needed by August 1 sl.
UNFINISHED BUSINESS
A Update: (Baker) Logistical Resources Binder - James Baker passed out a first
draft outline of what will be compiled In the notebook he is putting together
Each commissioner IS to submit suggestions to Mr, Baker.
At this time Ms. Ramirez introduced our new member to the Commission, her name is
Amira Walker.
B Update (Thomas) Delegation to Japan - 14 reservations have been confirmed
with the possibility of two more Ms. Thomas gave a brief run down of activities
they would be participating In while In Japan.
MSU (ThomaslTaboada) to compensate JoDee Arnold $100.00 for the hands of
friendship quilt for the Odawara visitation. Motion passed.
A reception for the group that goes to Odawara will be held on May 22 at 6:30
after the regular May meeting. Unless Informed otherwise, location will be at the
Palace Gardens Mobile Home Clubhouse.
MSU (Catanzaro/Baker) to allocate $500.00 for the reception expense on May 22.
Passed.
C. Update: Asia Foundation Professional Exchange - A reception was held in honor
of our guest from the Phillipplnes, Jasmin.
7-/~
Larry Breitfelder will put a report together and will include it in his notebook.
D. Update Russia" Paul Catanzaro gave an update on Russia
MSU (Thomasrraboada) moved to appropriate up to $500.00 for the official
responsibilities of the International Friendship Commission for the formal
formation of the sister city relationship with Ussuriysk.
Amira Walker had to leave at 5:35 PM
After much discussion a vote was taken.
Vote: Yes: Baker, Breltfelder, Catanzaro, Dysart, Taboada & Thomas
Abstain Ramirez (because of lack of specifics at this time as to
intended date of visit of Mayor Lltvinov and as to intended
activities)
Motion passed.
Update Argentina - The City Council sent a referral to the IFC as to what they
were planning to do with General Roca as a sister city. In response Chair
Ramirez put together a report of proposed relationship with General Roca to
submit to the City Council and asked the IFC to vote on it..
Carol Dysart had to leave at 5:50 PM.
The only addition to Ramirez's memo is to add 60 days for the general public to
respond to the inquiry regarding interest in General Roca.
MSU (Breitfelderrraboada) motion to send Ramirez's memo concerning General
Roca to the Mayor and City Council with the amendment of 60 days for the
general public to respond.
Motion passed.
MSU (Taboada/Breltfelder) moved to support Ricardo Marentez in soliciting
discounts from service providers or admission to amassment parks and tOUrist
attractions for activities the group coming from Carcarana, Argentina hope to visit,
and authorizing Ramirez to sign letters In further area of same.
Motion passed.
MSU (Taboada/Catanzaro) Moved to use the credit of approximately $380 dollars
at LaBellas Pizza when the vIsitors come from Carcarana. IFC members and the
7-/3
City council will be invited to participate
Motion passed.
F. Organizational Structure - Ramirez presented a memo pertaining consideration of
formation of non-profit corporation
MSU (Taboada/Breitfelder) Moved to accept the Organizational Structure as
modified.
Motion passed
G. MSU ( Taboada/Catanzaro) To revert the meetings back to the 4th Monday of the
month at 4:00 PM.
Motion passed.
Paul Catanzaro left at 6:20 P.M.
At this time there was no quorum and no more voting could take place.
H. Schools/Student Exchange - Put on agenda for next month.
I. Fund Raising/Publicity - Put on agenda for next month.
J. Sister Cities Conference in Santa Barbara - No one going.
NEW BUSINESS
A Youth Exchange Projects - Put on agenda for next month.
Meeting adjourned at 6:30 P.M.
~~
Lorraine Alexander, Secretary
///(
MEMORANDUM
DATE:
TO:
FROM:
RE:
19 April 1995
IFC commissioners
Suzanne Ramirez, Chair
Report to Council re options re our Argentine sister city
Prior to receiving word of your council referral seeking the advice
of the IFC concerning our future relations with General Roca, the
IFC had planned to appear before you to seek your guidance on this
very matter. May we direct your attention to Chair Ramirez's Memo
to the Commission dated November 16, 1994 (a copy of which is
provided herewith). This memo outlines the numerous attempts we
have made to reinvigorate relations with General Roca. After years
of no official contact, the IFC began corresponding with a contact-
person in General Roca in 1991. We even had a visit from this
individual in July of 1994. However, nothing further resulted from
this recent contact.
Our chair recently contacted sister Cities International Program
Director Rick Gerrard to seek his advice as to how we might best
handle this matter. Dormant relations with sister cities is a
common problem of the program. Mr. Gerrard said that unless Chula
Vista sends a delegation to General Roca, the chances of "jump-
starting" the relationship are poor. He has seen this with other
ci ties in Argentina. The position of SCI is that good faith
efforts should be made to reinvigorate the relationship, but that
if they fail, it is most appropriate to "divorce" yourself from
your sister city. To do so, Chula vista would need only to send a
letter to SCI requesting formal dissolution of the relationship.
A copy of the letter should also be sent to General Roca, giving
reasons for the action taken.
Our chair questioned Mr. Gerrard about the awkwardness of canceling
a sister city. What would we do about our monuments which make
reference to General Roca? He said you just take them down, or you
redo them with the name of a replacement sister city.
There is another aspect of our relations with Argentina which we
ask that you consider. As mentioned in Chair Ramirez's November
16th memo, there is in Chula vista a group of citizens who have
established a relationship with another city in Argentina, namely
Carcarana. Mr. Ricardo Marentez, who resides in Chula vista, has
taken a youth basketball team to Carcarana two (2) years in a row
now. And he has informed the IFC that the team from Carcarana will
be coming to Chula vista for a visit this July. Mr. Marentez has
asked that the IFC consider forming a sister city relationship with
Carcarana, and its leader has expressed an interest in formal
relations with Chula Vista. (Please see att~ched letters.)
?--/~
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MINUTES OF REGULAR MEETING
INTERNATIONAL FRIENDSHIP COMMISSION
CITY OF CHULA VISTA, CALIFORNIA
March 22, 1995 4:20 PM
MEMBERS PRESENT: James Baker, Lawrence Breitfelder, Paul Catanzaro, Carol
Dysart, Suzanne Ramirez, Nancy Taboada and Terry
Thomas.
MINUTES: MSU (Baker/Catanzaro) To accept minutes as submitted,
Vote: Yes: Baker Breitfelder, Catanzaro, Dysart, Taboada, Thomas
Abstain: Ramirez, because she was absent from the meeting.
REPORT FROM THE CHAIR
So-Cal Sister Cities Annual Conference -
MSU ( Dysart/Taboada) To pay registration and transportation for up to two
members to attend the So-Cal Sister Cities Annual Conference if anyone IS able to
go. Motion passed.
Do's & Taboo's - Carol Dysart now has the book.
UNFINISHED BUSINESS
A. Assignment Selection & Timelines Pending.
1. Nancy Taboada gave the Chair and Vice-Chair a survey for student
exchange. She also has a resource list of Student Exchange Programs, it's
a list of contact people at the schools. Matter to be placed on April agenda,
2. Larry Breitfelder - turned In his timeline, He has sent out about a dozen
letters to see who has money available for grants. Will report on results in
May,
3. Paul Catanzaro - turned in his timeline last month: it was included with the
minutes. Proposed activities for Japan & Mexico will be placed on April
agenda.
4. Jim Baker. Wili be the Logistical coordinator. Everyone is to hand in what
ever Information on tours, entertainment, etc they have so Dr. Baker can
organize our "collective knowledge". Dr. Baker to provide with April agenda
7~/~
packet a suggested format and rough draft of data for logistic binder.
5. Carol Dysart - Not together yet Will provide written report on Ussuriysk
with April agenda packet
6. Terry Thomas - Has already handed hers in. Matter to be placed on May
agenda.
7. Suzanne Ramirez - Has already handed hers in. Matter to be placed on
April agenda.
B. Update: May Delegation To Japan - Terry Thomas gave a report that 15 people
counting the travel agent, are signed up to go to Japan. Still taking applications
Those going to Japan will be meeting on Apnl19th at 7:00 P.M. at Palace
Gardens Mobile Home Club House.
MSU (CatanzaroiBreltfeider) Moved to authonze Terry Thomas to go before City
Council as soon as possible to bring to the attention of not only the Council but the
general public the trip to Odawara the end of April Motion passed.
C. Update Asia Foundation Professional Exchange - The guest has arrived, she is
33 years old and is from the Phillippines She will be here 10 weeks. Larry will
take a day to show her around and Terry will put together a iittle reception. The
reception will be either the 18th or 25th of April before the City Council meeting
(7).
MSU (Taboada/Thomas) Motion to spend up to $250.00 for the reception for our
Philippine guest Motion Passed.
D. Update: Russia - The Commission went before the City Council to ask Council to
formally request that Sister Cities International designate Ussuriysk, RUSSia, as
Chula Vista's fourth Sister City. The City Council voted to do this.
Suzanne Ramirez asked that the Friends of Ussuriysk put together a time line of
events for when the Mayor of Ussurlysk Visits here Ms. Dysart to provide same to
Commission. It is antiCipated that the formal Signing of the agreement will occur
during the Mayor's visit here.
Update: Argentina - Chair Ramirez asked the Commission what their desire was
regarding Argentina do we want to stay With General Roca or do we want to
change to Carcarana. No diSCUSSion at thiS time. Matter to be on April agenda.
It has been requested by Ricardo Marentez that the Commission help in obtaining
discount tickets for our youth visitors from Carcarana to Sea World, Disneyland,
Zoo, etc. as this would help them out greatly
7--/7
MSU (Taboada/Breitfelder) Motion to authorize Suzanne to write a letter on letter
head to the Zoo requesting special consideration for free or discount tickets for the
group coming from Carcarana, Argentina. Motion passed.
On next months agenda Suzanne will prepare a report with a proposal to City
Council as to whether to keep General Roca or to change to Carcarana or to just
have a friendship link with Carcarana
Paul Catanzaro will put together a news paper article asking the general public if
there is anyone out there interested in the linkage between Chula Vista and our
Sister City of General Roca. Argentina We need to see if the general public is
still interested in keeping General Roca as a sister city. Response will be
discussed at April meeting.
NEW BUSINESS
A Initial Report on Professional-Technical Exchanges - Terry Thomas reported that
a person at Southwestern College is interested In doing a sabbatical in Odawara.
Terry will be checking while In Odawara on what is available
Terry Thomas had to leave at 550 P.M
B. Initial Report On Organizational Structure - Suzanne will have a report for next
meeting.
Meeting adjourned at 6:03 P.M.
,/7 - /~'. _ /
'~f--e:U~a.J!---c:;/c""'<~-<- /
/r
Lorraine Alexander, Secretary
7~/r
. .
~V?-
~
~~~~
ClN OF
(HUlA VISTA
INTERNATIONAL FRIENDSHIP COI8IISSlOH
. MEMORANDUM
.
DATE:
TO:
FROM:
RE:
16 November 1994
IFC Commissioner~
Suzanne Ramirez,~Chair
Report on Status of General Roca
As I mentioned at our recent Commission meeting, when the issue of
a possible Russian sister city came before the City Council at its
October 4th meeting, there was much concern expressed regarding the
deterioration of our sister city relationship with General Roca,
Argentina. This concern was voiced both by members of the public
and members of the City Council. I am writing this report as a
means to apprise all concerned of what efforts have been made
recently concerning the possible re-establishment of active
relations with General Roca.
First, for the benefit of those with little of no knowledge of the
history of our sister cities, I would like to give a little
background information: It was in 1961, a mere five (5) years
after President Eisenhower inaugurated the People to People program
out of which grew sister Cities, that Chula Vista and General Roca
formed this city's first sister city relationship. In the early
years, there were a number of official exchanges, with dignitaries
from one city visiting the other. There was also a contingent of
citizens from Chula vista which visited General Roca. Those
citizens are now elderly, but some of them are still living here in
Chula Vista. There was at least one Argentinean high school
student who spent a year here in Chula Vista, in 1968 at Hilltop
High School I believe, and in the home of Mrs. and ~he late Jack
Unger. Mr. Unger was a "founding member" of the IFC. The exchange
student the Ungers hosted was Eduardo Longo. The Ungers last
visited General Roca and Eduardo Longo in 1989.
When I was appointed to the IFC in mid-1991, one of the tasks I
offered to take on was that of attempting to re-establish contact
with General Roca. Doris Cox, long time IFC commissioner and
current "commissioner emeritus", and long-time friend of the Ungers
gave me the history of the early years of General Roca. From her,
I obtained the contact information for the Ungers. I made contact
with them and obtained the current address for Eduardo Longo, now
a family man and odontologist.
I first wrote to Dr. Longo in October of 1991. At the same time,
I wrote to Mr. Horacio Coleman LeLner who, according to sister
7-/'1
278 FOUFml AVENUE I CHULA VISTA. CAUFORNIA 811110
cities International, heads up the Sister cities program in Buenos
Aires. (Copy of letters attached.) It was not until April of the
following year (1992) that I received a replY from Eduardo Longo.
(See attached letter dated March 23.) According to his letter, the
individuals who were previously active with their commission had
passed away or had relocated. He indicated their records reflected
we had lost contact in 1982. He also indicated their newly elected
"provincial governor" /mayor was very much interested in
reactivating relations. He was asked by the mayor of General Roca
to put together a new commission. He suggested that Chula vista
write directly to their mayor.
1
The letter from Eduardo Longo was translated (copy attached) and
presented to the IFC on June 1st. The Commission moved that a
packet of information be sent to the mayor of General Roca by Geri
Gulbransen, Public Information Officer, and that Mayor Nader also
send a letter to him indicating Chu1a vista's support for re-
establishment of relations and inviting the mayor to visit Chula
vista.
In June, I provided a copy of Dr. Longo'S letter and a translation
of it to the Mayor'S office and requested that the City send an
official message to the provincial governor. I also worked with
Geri Gulbransen who put together a packet of information to be sent
along with the Mayor'S letter. In August, Mayor Nader sent a
letter and the information packet to the provincial governor.
(Copy attached.)
Also in June, I sent a letter to the editors of both the star News
and Neighbors seeking "Argentina-philes". (Copy of letter
attached.) The letter ran in June in both newspapers. I am sorry
to report I received only one (1) phone call in response to those
letters.
I also sent a personal reply to Dr. Longo on June 12th mentioning
my letter to the editor, my request that the mayor write to the
provincial governor and inquiring as to progress in the re-
formation of an "IFC" in General Roca. (Copy attached.)
.
In July of 1992, our mayor received a request for financial support
from Argentina. It was passed on to the commission. As I recall,
the general feeling both from the IFC and the mayor's office was
that the request was inappropriate and the most "politic" means of
"responding" was to ignore it. (A copy of that request is
attached. )
In August, when I received a copy of the letter sent by Mayor Nader
to the mayor of General Roca, I again wrote to Dr. Longo, sending
along a copy of the Mayor'S letter to their mayor. (Copy
attached.) In that letter, I requested a couple of recent photos
of General Roca for the new brochure being prepared for the IFC by
Geri Gulbransen.
In late October of that same year (1992), I received a reply from
?,,~
Dr. Longo. He sent some photos and slides which I passed on to
Geri Gulbransen for use in the new IFC. Dr. Longo indicated in
that letter that their mayor had received Mayor Nader's letter,
that he was very interested and that he indicated he would reply
immediately. (Copy attached.) To my knowledge, our mayor never
received a reply from the mayor of General Roca.
.
,
In October of 1993, the IFC became aware of a youth basketball team
from Chula vista, coached by Ricardo Marentez, which had been
invited to participate in a two week tour of basketball competition
in Argentina. (Our Chula vista team was to be the first and only
American team in what is otherwise an all Latin American
tournament.) The team was holding various fund-raising events and
sought support from the IFC. At its November meeting, the IFC
designated the team-members official delegates to General Roca,
provided a quilt as a gift to that city and allocated $100 to the
team with the express understanding that the team would act as
ambassadors of the City and would report either to the IFC or the
City Council upon its return. As it turned out, the team never
made it to General Roca. Query: What became of the quilt?
The Star News reported recently that the team (Chula vista
Patriots) will again visit Argentina this December. So I contacted
Mr. Marentez to see if General Roca can be visited this year. He
explained that the city to which they travel is Carcarana. While
it is very near the airport of Rosario, it is more distant from
Buenos Aires. And General Roca is still quite far from Buenos
Aires. Carcarana is a city of 15,000 inhabitants. They host our
youth basketball team in their homes; there is no hotel in the
town. There is an agreement for the team from Carcarana to come
for a visit to Chula vista next year. I asked Mr. Marentez to
please keep the IFC informed as the IFC would probably be happy to
host the team at some event while the visitors are here. Mr.
Marentez suggested that because of the current active relationship
with the town, perhaps Chula vista should adopt Carcarana as its
sister city in lieu of General Roca.
In April 1994, the IFC received a copy of a letter fron! the
International Law Institute regarding a US-Argentina program. The
letter was discussed at the April IFC meeting and Commissioner
Alvarez was given the task of looking into it further.
Commissioner Alvarez reported at the May 1994 meeting that he had
sent a letter to ILl in washington D. C. but had not received a
reply. (The minutes actually say he wrote to General Roca, but
that is in error.) He subsequently learned that the anticipated
funds were less than anticipated and the program ultimately was
only put in place for Buenos Aires and Washington D.C.
In July at the sister Cities International Conference in
Louisville, Kentucky, I had the opportunity to speak with Rick
Gerrard, SCI staff person, regarding the General Roca problem of
lost contact. He indicated that perhaps we should sever the link
and establish a new sister city link in Argentina. He did offer,
however, to check his contacts through the Embassy in ~~enos Aires
?~c2/
and get back to me with a status report. He did say that
Argentina, in general, is quite anX10US to form sister city
relationships with American cities; so he urged us to keep an
Argentinean link. In fact we discussed two specific cities he
though might be appropriate for us in the event General Roca is
non-responsive. They were Puerto Madryn, which is not far from
General Roca and which encompasses a rich marine reserve (common
interest with our Nature center?), and Salta which is an orange-
growing region near the Paraguay border. I thought the former
would be a good match. He urged the latter because he personally
knew an Argentinean woman currently stateside from that city who
would personally get the program going there. I returned to Chula
vista expecting to make a recommendation to the IFC that we
consider severing our link to General Roca. Prior to the SCI
conference I did not realize this was a possibility. It is not
only a possibility, in fact, SCI is encouraging it in instances
where sister city relations were either never fruitful or had
broken down.
Much to my surprise, awaiting me upon my return from Kentucky was
a telephone message from commissioner Nancy Taboada informing me
that Eduardo Longo was actually in Chula vista. An informal
gathering was held at Fuddruckers. The Mayor gave Dr. Longo and
his wife Chula vista pins and a key to the city which he was asked
to deliver to the "mayor" of General Roca. Dr. Longo gave to Mayor
Nader a number of items from General Roca, including a videotape of
the city. I have recently requested that Mayor Nader return the
tape to the IFC. Commissioner Taboada put Eduardo Longo in touch
with Jess Valenzuela of Parks and Recreation as a mean to get in
touch with Mr. Marentez to confer concerning the youth basketball
team. The Longo's were scheduled to travel to Disneyland and home
to Argentina the following day, as I recall. To my knowledge,
there has been no further word from General Roca.
I was informed in late October by Rod Davis of the Chula vista
Chamber of Commerce that the U.S. Men's Field Hockey team which is
in training at the Olympic Training Center would soon be making a
trip to Argentina. I contacted the team coach, Mr. Lenny McCaigue
(282-0469), to inquire. I was informed the team would be going for
a trial run in late January and would be participating in the Pan
American Games in March. They will be in Mar del Plata on the
coast about one hour from Buenos Aires. They will not be visiting
General Roca. The Argentinean team will be hosted by the U.S. in
the Spring of 1996 in Atlanta, Georgia.
So, where do we go from here? If there were a group of citizens in
Chula vista willing to travel to General Roca, that would be an
ideal way to re-establish contact. If there were a grant program to
foster Argentina-U.S. exchanges, that, too would work. If the new
mayor and council assistant could assist the IFC with General Roca
to the extent the current one has assisted the mayor with
ussuriisk, this too would make a big difference. By means of this
memo, I seek the input both from the IFC members and the Council
members.
7- c:z:<.
. ./
~~r?-
:-~~
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~~~~
'CIlY OF
CHUlA VISTA
INTERNATIONAL FRIENDSHIP COMMISSIOlI,
1 June 1992
Letters to the Editor
Chula vista star News
835 Third Avenue
Chula vista, CA 91911
Dear Editor:
Attention Argentina-philes I Chula vista I s International Friendship
commission (IFC) wants to reestablish relations with our sister
city in Argentina: General Roca, Rio Negro. We need your help.
After nearly ten years of dormant relations, we are again in
contact with General Roca. They are working to reestablish their
sister city commission. We are starting to form "Friends of
General Roca". If you are interested in becoming a part of this
core group of individuals who will be instrumental in bringing the
people of these two cities together once again, please contact me
ASAP.
Many of the citizens of Chula vista are unaware of the existence
and purpose of the city's International Friendship Commission
(IFC). Chula vista's IFC is the successor to the sister City
commission which was formed in 1958. Sister cities is a "people to
people" concept designed to promote world peace through mutual
knowledge and understanding of peoples of other cultures. Chula
vista got its first sister city pairing in 1961: General Roca, Rio
Negro, Argentina. We have since been paired with Irapuato, Mexico
(1971) and Odawara, Japan (1981). Our present contacts with both
Irapuato and Odawara are excellent.
The IFC is also in the process of updating its mailing list. If
you have an interest in becoming active in any of the activities of
the IFC, please contact me. There is a need for host families, for
translators, for fund raisers, corporate patrons, and for energy
and idea people. If you like people and enjoy interacting with
people from other cultures, you are the type of person we are
looking for!
Things are starting to happen! Now is the time to get involved!
We welcome your ideas, comments, quest~~:.~
Su~~~~i~;;~C~issioner
Chula vista Int'l Friendship Commission
P.O. Box 8674
Chula Vista, CA 91912
585-9321
/./.2 J
276 FOURTH AVENUE/CHULA VISTA, CAlifORNIA. 92010
COUNCIL AGENDA STATEMENT
Item ~
Meeting Date 11/05/96
ITEM TITLE:
J'Z''1''i?'{J
Resolution approving Memorandum of Understanding concerning wages and
other terms and conditions of employment with the International Association
of Fire Fighters Local 2180, for FY 1996-97 and appropriating funds
therefore
SUBMITTED BY: Budget Manage~'"
REVIEWED BY: City Managerf) (4/5ths Vote: Yes XNo_)
Negotiating teams representing the City and International Association of Firefighters, Local 2180,
(IAFF) have reached agreement on a Memorandum of Understanding (MOU) covering FY 1996-97.
The proposed MOU was ratified by the IAFF membership. The major changes to the terms and
conditions are outlined in this report. The cost of the contract is proposed to be appropriated from
the unappropriated fund balance of the general fund.
RECOMMENDATION: That Council adopt the resolution approving the FY 1995-96
Memorandum of Understanding with IAFF and appropriate funding
for the contract from the unappropriated fund balance of the general
fund in anticipation of receiving revenues in the form of a credit from
PERS.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The one-year MOU with IAFF includes only two changes from the FY 1995-96 MOD. These changes
are:
1. 2.08 Retirement
Retroactive to the first pay period in July 1996, the City will pay an additional 4% of the
employee's portion (presently fixed at 9%) ofPERS contribution. This completes the full pick
up of the employees 9% PERS contribution.
2. 2.09 Holidavs
Employees receive one hundred ten (110) hours holiday pay at straight time annually since
they are not able to take holidays off due to their work schedule. Payment was previously
made in a lump sum payment the first payday following November 1. This payment will
now be spread evenly between all pay periods within a fiscal year. Since the current year
?rj
Page 2, Item_
Meeting Date 11/05/96
must be implemented retroactively, the payments from the first of the fiscal year to the
first pay period the prorated payment schedule is implemented, will be paid in one lump
sum.
FISCAL IMPACT: The cost of this Memorandum of Understanding is within the guidelines
established by City Council. The total cost of the package is $235,889. It is recommended that
this amount be appropriated to the Fire Department retirement accounts as follows:
$ 3,467 100-1212-5141
$ 12,762 100-1230-5141
$219,660 100-1240-5141
While it is recommended that these funds initially be taken from the general fund reserve, it is
anticipated that the City will be receiving additional funds in one-time PERS credits during this
fiscal year that will more than offset the $235,889 reduction in fund balance. We have been
notified by PERS that there will be such a credit. PERS is in the process of calculating the exact
amount.
Note: The proposed MOU is on file and available for public review in the City Clerk's office.
)?:~-rZ
f \;
vl;;~cUl
RESOLUTION NO. 18480
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING MEMORANDUM OF
UNDERSTANDING CONCERNING WAGES AND OTHER TERMS
AND CONDITIONS OF EMPLOYMENT WITH THE
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS,
LOCAL 2180, FOR FY 1996/97 AND APPROPRIATING
FUNDS THEREFOR
WHEREAS, the Management Negotiation Team representing the
city Manager of the City of Chula vista, acting for and on behalf
of the city Council of the city of Chula vista, have heretofore met
and conferred with Local 2180, International Association of Fire
Fighters, an organization representing members of the Chula vista
Fire Department from Fire Fighter up through the rank of Fire
captain, in accordance with the provisions of Section 3500 et seg.
of the Government Code of the State of California; and
WHEREAS, the Memorandum of Understanding jointly prepared
by said parties as a result of meeting and conferring in good faith
has been presented to the city Council and is on file in the office
of the City Clerk.
NOW, THEREFORE, BE IT RESOLVED that the city Council of
the city of Chula vista does hereby approve the Memorandum of
Understanding Concerning Wages and Other Terms and Conditions of
Employment with the International Association of Fire Fighters,
Local 2180, for FY 1996/97, a copy of which is on file in the
office of the City Clerk and that the Budget Manager is authorized
to execute said Memorandum of Understanding on behalf of the city.
BE IT
appropriated from
and be transferred
follows:
FURTHER RESOLVED that $235,889 164,831 be
the unappropriated balance of the General Fund
to the Fire Department retirement accounts as
$ 2,423
$ 8,917
$153,491
Account 1212-4141
Account 1230-5141
Account 1240-5141
Presented by
Approved as to form by
()-- ~~
Ann Y. Moore, Acting
Attorney
"
City
Dawn Herring, Budget Manager
c:\rs\fire.mou
<;{-3
COUNCIL AGENDA STATEMENT
Item
Meeting Date 11/05/96
9
REVIEWED BY:
Resolution J %1/ Y) Approving the Closure of Third Avenue
between "D" and "I" Streets, "H" Street between Second and Fourth
Avenue and Portions of Intersecting Streets on Saturday, December 7,
1 996 for the 34th Annual Starlight Yule Parade
Community Development Director C-~ .
City Manage~ y . 6,~ (4/5ths Vote: Yes_ No.lL1
1~'/~
ITEM TITLE:
SUBMITTED BY:
BACKGROUND:
The Chula Vista Downtown Business Association plans to conduct the 34th annual Starlight Yule
Parade on Saturday, December 7, 1996 and requests the closure of portions of Third Avenue, "H"
Street, and intersecting streets. Funding for public services for the event were approved on May
7, 1996 and set aside in the 1996-97 budget. Police, Fire, Parks and Recreation, Public Works,
and Transit staff, the Risk Manager and the Traffic Engineer have reviewed the request.
RECOMMENDATION: That the City Council adopt the resolution approving the closure of Third
Avenue between "D" and "I" Streets, H Street between Second and Fourth Avenues, and other
east-west streets that intersect Third Avenue between "D" and "I" Streets on Saturday, December
7, 1996 for the 34th annual Starlight Yule Parade subject to conditions listed in Exhibit A.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The DBA is requesting the closure of Third Avenue between "D" and "I" Streets and "H" Street
between Second and Fourth Avenues. The parade route will be along Third Avenue between "E"
and "H" Streets. "H" Street between Second and Fourth Avenues. Third Avenue from "H" To "I"
Streets will be used for pre-parade staging and Third Avenue north of "E" Street will be used for
bus parking and parade debarkation. All other east-west streets that intersect Third Avenue
between "D" and "I" Streets will be closed at the nearest point of detour to Third Avenue. Second
and Fourth Avenue will remain open to traffic at all times during the event. Chula Vista and San
Diego Transit buses will continue to run during the street closure, but, they will run on advertised
detour routes.
The parade is scheduled to begin at 5:30 p.m. and will end no later than 9:00 p.m. Street
closures will be staggered and will begin around 3:00 p.m. when staging for the parade is planned
to begin.
City public services were approved by the City Council on May 7, 1996 which include Police,
Parks and Recreation, and Public Works equipment and personnel.
9-/
1
Page 2, Item
Meeting Date 11/05/96
The DBA will be required to send notices to all businesses and residences located along the street
route. Other conditions of approval include provisions for insurance, a Hold Harmless agreement,
sanitary systems, and posting of no parking signs.
FISCAL IMPACT: On May 7, 1996, the City Council approved funding for public services
associated with the Starlight Yule Parade and an amount of $5,010 was set aside in the 1996-97
budget.
(pb} M:\HOME\COMMDEV\STAFF.REP\11-05-96\vule.113 [October 30, 1996 (12:33pm)]
9-2
RESOLUTION NO. / Iff ff/
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING THE CLOSURE OF THIRD AVENUE BETWEEN
"D" AND "I" STREETS, "H" STREET BETWEEN SECOND AND
FOURTH AVENUE AND PORTIONS OF INTERSECTING STREETS ON .
SATURDAY, DECEMBER 7. 1996 FOR THE 34TH ANNUAL
STARLIGHT YULE PARADE
WHEREAS, the Chula Vista Downtown Business Association has requested the
temporary closure of Third Avenue between "0" and "I" Streets, "H" Street between Second and
Fourth Avenues, and all other east-west streets that intersect Third Avenue between "0" and "I"
Streets to the nearest point of detour to Third Avenue to conduct the annual Starlight Yule Parade
on Saturday, December 7, 1996; and,
WHEREAS, the Starlight Yule Parade has been a Downtown and City tradition for
33 years and the City Council finds that the Parade is a benefit to the Community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that the temporary closure of Third Avenue between "0" and "I" Streets, "H" Street between
Second and Fourth Avenues, and all other east-west streets that intersect Third Avenue between
"I" and "0" Streets to the nearest point of detour to Third Avenue to conduct the annual Starlight
Yule Parade on Saturday, December 7, 1996 be authorized subject to conditions set forth in
Exhibit A attached hereto and incorporated herein by reference.
Presented by
Approved as to form by
~
S' G_~.
~ ~~ r-sL-
Ann Moore
Acting City Attorney
Chris Salomone
Director of Community Development
9/3
EXHIBIT "A"
Street Closures for
Starlight Yule Parade
Resolution
November 5, 1996
Conditions of Approval
The Chula Vista Downtown Business Association (DBA) shall comply with the following
conditions:
1. At least 10 days before the street closure, the DBA shall submit to the City evidence of
general liability insurance in the amount of $1 million, in the form of a certificate of
insurance and policy endorsement which names the City as additional insured.
2. At least 10 days before the street closure, the DBA shall submit to the City a hold
harmless agreement in a form acceptable to the City.
3. The DBA shall distribute written notification to all residences and businesses along the
parade route and along other streets that will be closed to traffic, of the date(s) and
duration of the event at least 10 days before street closure.
4. The DBA shall provide portable toilets along the parade route.
5. The DBA shall provide and post "No Parking" signs in a form acceptable to the City Traffic
Engineer, along the parade route. Posting must take place a minimum of forty-eight (48)
hours in advance of the effective time.
\(pb) M:\HOME\COMMDEV\AESOSlyulecc.res IOctober 30,1996 (1:07pml]
9-'1
COUNCIL AGENDA STATEMENT
Item: / Cl
Meeting Date: 11/05/96
SUBMITTED BY:
Resolution I 't' f;;r.2 authorizing staff to apply for grant funding from the
California Arts Council (CAe), and conditionally supporting funding in the
amount of $10,680 in FY 1997-98 to provide for a full-time (1.00 FTE) Cultural
Arts Coordinator
m"ct,,, or PM" :'" R'''':C\'''tcf
City Manager JI.!\ \')\6 ~~ (4/5ths Vote: Yes - No..xJ
ITEM TITLE:
REVIEWED BY:
The City has the opportunity to apply for grant funding through the State-Local Partnership Program
administered by the California Arts Council. One of the application pre-requisites is the City's
commitment to retaining a full-time Cultural Arts Coordinator. The application deadline is January of
1997, and the City's Cultural Arts Coordinator position is currently funded as a 0.75 FTE permanent
part-time middle management position. Before applying for the grant, and to be considered for funding,
the City would have to make a conditional commitment to provide additional funding in the amount of
$10,680 in FY 1997-98 to bring the position to 0.75 FTE to 1.00 FTE. This allocation would be
conditional on the receipt of funding from the CAC, which could offset up to 50% of the Cultural Art
Coordinator's salary and benefits, and would be considered during the budgetary approval process for
the City's FY 97-98 budget.
RECOMMENDATION: That the City Council:
1. Authorize staff to apply for the California Arts Council funding, and
2. Conditionally support full-time (1.00 FTE) funding for the Cultural Arts Coordinator.
BOARDS/COMMISSIONS RECOMMENDATION: N/A
DISCUSSION: The California Arts Council (CAe), a taxpayer-supported agency of the State of
California, is soliciting grant funding applications for FY 1997-98. The CAC provides a variety of
grants, some of which are supplemented with funds from the National Endowment for the Arts. The
grants are normally matched by foundations, individuals, government agencies or other organizations.
The City is potentially eligible for funding through the State-Local Partnership Program, which derives
its support from funding from the State of California. Letters of intent are due in December of 1996,
and the application deadline is in January 1997.
An established prerequisite for applying for this funding, as is the case in many other arts related funding
opportunities, is the presence of a full-time arts administrator. In the City's case, the Cultural Arts
Coordinator would be considered the administrative position. At the current time, the Cultural Arts
[M:\home\parksrec\al13 - cacgrant.a13 - 1O-17-96}
1
/1/ - /
Item:
Meeting Date: 11/05/96
It?
Coordinator is a middle management position, permanent part-time, funded at a 0.75 FTE level through
a variety of sources including Transit, the Redevelopment Agency, and Development Impact Fees.
Preliminary discussions with the CAC have indicated that the City could become eligible for funding
consideration if the City would make a formal commitment to expanding the Cultural Arts Coordinator's
position to full-time. Should this occur, the City would then be eligible for grant funding, which, if
awarded, could be used to offset 25-50% of the Cultural Arts Coordinator's salary and benefit costs. The
CAC would require this commitment by way of approval of this resolution, although the City's
commitment for additional funding would be conditional on receipt of the CAC funding. If the grant was
not received, the City would be under absolutely no obligation to increase the funding and expand the
position to full-time.
Based on "normal" levels of funding granted to other communities around the state, the City would apply
for funding at a level of $25,000-30,000. Funding is provided on a reimbursable basis, although 25%
of funding is normally made available to organizations immediately after the start of the fiscal year. The
CAC funding is also normally renewed each year, so that similar funding would be available in
subsequent years.
The grant is also structured is such a way that funding can be used for arts progranuning (such as an
Artist-in-Residence program) as well as salary and benefit reimbursements for an arts administrator,
providing for a great amount of flexibility in the use of the grant.
FISCAL IMPACT: A commitment to support $10,680 in FY 1997-98 would be required, and the FY
1997-98 budget for the Cultural Arts Coordinator would be increased by the same amount. This would
be conditional on the receipt of funding through the CAC at the same level or higher, which is fully
anticipated. The City would be reimbursed by the CAC throughout the fiscal year, and this additional
commitment would be fully reimbursed. If the City received funding at a level of $25,000, approximately
50% of the Coordinator's salary could be reimbursed, or additional progranuning could be implemented
with the additional funding. Staff would return to Council early next fiscal year with a proposed spending
plan if funding is granted. An additional benefit of this grant is that the City would have a full-time
Cultural Arts Coordinator to manage programs and potentially pursue additional outside funding to
support and develop the arts. '
[M:\home\parksrec\a113 -cacgrant.a13 -10-17-961
2
/,?l-;2...,
RESOLUTION NO. / J"~s<:2.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING STAFF TO APPLY FOR
GRANT FUNDING FROM THE CALIFORNIA ARTS COUNCIL
(CAC) , AND SUPPORTING $10,680 IN ADDITIONAL
FUNDING IN FY 1997-98 TO PROVIDE FOR A FULL-
TIME (1.00 FTE) CULTURAL ARTS COORDINATOR
CONDITIONED ON THE CITY RECEIVING FUNDING FROM
THE CAC
WHEREAS, the city has the opportunity to apply for grant
funding through the State-Local Partnership Program administered by
the California Arts Council; and
WHEREAS, one
City'S commitment to
Coordinator; and
of the application pre-requisites is the
retaining a full-time Cultural Arts
WHEREAS, the application deadline is January of 1997, and
the city's Cultural Arts Coordinator position is currently funded
as a 0.75 FTE permanent part-time middle management position; and
WHEREAS, before applying for the grant, and to be
considered for funding, the City would have to make a conditional
commitment to provide additional funding in the amount of $10,680
in FY 10997-98 to bring the position to 0.75 FTE to 1.00 FTE; and
WHEREAS, this allocation would be conditional on the
receipt of funding from the CAC, which could offset up to 50% of
the Cultural Arts Coordinator's salary and benefits.
NOW, THEREFORE, BE IT RESOLVED the City council of the
city of Chula vista does hereby authorize staff to apply for grant
funding from the California Arts Council (CAC) , and support $10,680
in additional funding in FY 1997-98 to provide for a full-time
(1.00 FTE) Cultural Arts Coordinator conditioned on the city
receiving funding from the CAC.
Presented by
Approved as to form by
Jess Valenzuela, Director of
Parks and Recreation
c~~
Ann Y. Moore, Acting city
Attorney
C:\rs\grant.CAC
/j-3
COUNCIL AGENDA STATEMENT
Item: .H" / )
Meeting Date: 11/05/96
ITEM TITLE:
Resolution J%'J/?'3 Amending the Youth at Risk Project Award
from the University of California; and authorizing the Mayor to sign the
amendment to the agreement between the City of Chula Vista and the
Regents of the University of California; and appropriating unanticipated
revenues and expenditures of this funding,
Director of Parks and Recreii'o,n~ifJ
City Managed_\ \ '. ~hi\\ (4/5ths Vote: Yes X No-->
/'
SUBMITTED BY:
REVIEWED BY:
On July I, 1992, the 4-H began a Latchkey Program (4-H Youth Development Program) at Lauderbach
Community Center. The 4-H organization is a subsidiary of the University of California Extension
Service, The 4-H receives funding through the University of California from the United States
Department of Agriculture (USDA), In January of 1993, the 4-H requested that the City of Chula Vista
act as a subcontractor to expand youth-at-risk programs, such as Wiz Kidz (Drug Prevention and Gang
Diversion Service), a Science Club at Lorna Verde Community Center and Wiz Kidz at Lauderbach
Community Center. On March 8, 1994, the City Council approved the initial agreement with the
University of California for the 4-H Program (Attachment "A"). The City Council approved the first
amendment to this agreement on September 20, 1994 for a one-year extension period (Attachment "B ").
The Council approved a second amendment to this agreement on September 26, 1995 for another one-
year extension period (Attachment "C"). To continue to receive funds for the 4-H programs in Chula
Vista, the City must approve a third amendment with the University of California to receive funds
through March 31, 1997 (Attachment "D").
RECOMMENDATION: That the City Council:
1. Amend the Youth at Risk Project A ward Agreement from the University of California for the 4-H
Youth Development Program;
2. Authorize the City Manager, or his designee, to sign the amendment to the Agreement between
the City of Chula Vista and the Regents of the University of California; and
3, Appropriate $6,000 in unanticipated revenue and authorize expenditures of same revenue.
BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable.
DISCUSSION: On June 30, 1992, the City Council authorized the Parks and Recreation Department
to enter into a Facility Use Permit with the 4-H Youth Development Program. The 4-H Youth
Development Program started the child care Latchkey Program on July 1, 1992. The 4-H Youth
Development Program provides child care for 16 elementary age children year-round. This program
continues to operate in the afternoon hours from 2:00 p.m. - 6:30 p.m., Monday through Friday. The
Latchkey Program operates much like the Department's Elementary After-School Program, however, in
the Latchkey Program, children are signed in and stay at the Lauderbach Center until a parent or guardian
picks the child up.
[NETWORK: AI13 ~ 4H.A13-October 31, 19%]
//-j
Item ..a" J/
Meeting Date 11/05/96
Aereement with the Universitv of California:
For FY 1996/97, the University of California has requested that the City sign a third amendment to the
original agreement. The third amendment extends the original agreement, dated September I, 19931
through March 31, 1997. The first amendment had a term of September I, 1994 through August 31,
1995, which specified the terms and conditions for the receipt and use of the project award funds. The
City received $23,426 from the first amendment to the agreement and $11,317 from the second
amendment to the agreement. The third amendment will be for a final grant payment amount of $6,000.
However, it should be noted that additional funds may be granted in future years to extend the grant
program to the City of Chula Vista.
FISCAL IMPACT: None. All funds received from the University of California will reimburse the
program expenditures. The Department has developed a budget for the 4-H Program for the $6,000
received under the third agreement, which distributes the award funds between the Drug Prevention
Program (Wiz Kidz) $5,500; and the Science Club $500.
Attachments:
"A" - Agreement
"B" - 1st Amendment to Agreement
"C" - 2nd Amendment to Agreement
"D" - 3rd Amendment to Agreement
The University of California, in their agreement amendment process, retains the original date of the
commencement of an agreement as part of the amendment term.
[NETWORK: Al13 - 4H.A13-0clOber 31, 1996)
2
/ /-;2
RESOLUTION NO. )~1'1?~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE YOUTH AT RISK PROJECT
AWARD FROM THE UNIVERSITY OF CALIFORNIA; AND
AUTHORIZING THE MAYOR TO SIGN THE AMENDMENT TO
THE AGREEMENT BETWEEN THE CITY OF CHULA VISTA
AND THE REGENTS OF THE UNIVERSITY OF
CALIFORNIA; AND APPROPRIATING UNANTICIPATED
REVENUES AND EXPENDITURES OF THIS FUNDING
WHEREAS,
Program (4-H Youth
Center; and
on July 1, 1992, the 4-H began a Latchkey
Development Program) at Lauderbach Community
WHEREAS, the 4-H organization is a subsidiary of the
University of California Extension service; and
WHEREAS, the 4-H receives funding through the University
of california from the united State Department of Agriculture
(USDA); and
WHEREAS, in January of 1993, the 4-H requested that the
city of Chula vista act as a subcontractor to expand youth-at-risk
programs, such as wiz Kidz (Drug prevention and Gang Diversion
service), a science Club at Lama Verde community Center and wiz
Kidz at Lauderbach Community Center; and
WHEREAS, on March 8, 1994, the city council approved an
initial agreement with the University of California for the 4-H
Program; and
WHEREAS, the City council approved the first amendment to
this agreement on september 20, 1994 for a one-year extension
period; and
WHEREAS, the city Council approved a second amendment to
this agreement on september 26, 1995 for another one-year
extension; and
WHEREAS, to continue to receive funds for the 4-H
programs in Chula Vista, the city must approve a third amendment
with the university of California to receive funds through March
31, 1997.
NOW, THEREFORE, BE IT RESOLVED the city council of the
city of Chula vista does hereby amend the Youth at Risk Project
Award from the University of california, a copy of which is on file
in the office of the city Clerk as Document No.
1
II -;J
BE IT FURTHER RESOLVED that the Mayor is hereby
authorized and directed to sign the amendments to the agreement
between the City of Chula vista and the Regents of the University
of California.
BE IT FURTHER RESOLVED that the city council does hereby
appropriate $6,000 in unanticipated revenues and authorize
expenditure of $5,500 for the Drug Prevention Program (Wiz Kidz)
and $500 for the Science Club.
Presented by
Approved as to form by
Jess Valenzuela, Director of
Parks and Recreation
(~~
Ann Y. Moore, Acting city
Attorney
C:\rs\4hyouth.3rd
2
//---1
..
Attachment A-I
AGREEMENT NO.
1-1/....',-, ..
SA6035
AGREEMENT BETWEEN
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
and
THE CITY OF CHULA VISTA . -, . ~
lJUl1l" NIB U=--.!".tt:;lll lJr-dtRDffiN!!' ~
THIS AGREEMENT is entered into the first day of August, 1993, by
and between The Regents of the university. of California,
hereinafter called "UC", and the City of Chula Vista, Park~ aJ:ld
Reerea~igR PGpar~ hereinafter called "Participant".
WHEREAS, UC has received a project award. from the USDA, Extension
Service for the purpose of conducting a Youth at Risk project
. entitled "4-H AM/PM Club. - Chula vista", said award designated as
Project No. 92-EYAR-1-0072. Participant hereby acknowledges and
agrees to conform with the Special Provisions attached hereto as
Exhibit A and incorporated herein by reference.
~FORE, it is mutually agreed that Participant will perform
the work under the USDA, Extension Service Project Award as set
forth below and outlined in the Scope of Work, Exhibit B,
attached hereto and made a part of this agreement.
Title:
support. for Drop In and Teen Programs
Robert Morris, Senior Recreation Supervisor, city of
Chulavista, Parks and Recreation Department
Article I - Allowable Cost and pavwent
Leader:
A. Total costs to be incurred under this agreement shall not
exceed $23,426 (Twenty-Three Thousand Four Hundred Twenty-
six Dollars) without the prior written approval of UC.
Limitation on costs must conform to the budget as outlined
in Exhibits A and B. Indirect costs are not allowable costs
under this agreement.
B. UC shall reimburse Participant for allowable direct costs
incurred by Participant under this agreement in an amount
not to exceed $23,426. Payment will be made by UC upon
receipt and approval of invoices for actual costs incurred.
Invoices shall be submitted not more frequently than
monthly. Such invoices shall reference the agreement number
SA6035 and shall be submitted to:
Sue S. Manqlallan, 4-H Youth Development Advisor
University of California
San Diego County cooperative Extension
5555 OVerland Avenue, Building 4
San Diego, CA 92123
~ //~f
(?. \ ., 4010
'-0'1. -+ - c ~o
Attachment A-2
AGREEMENT NO. SA6035
The city of Chula vista,
Parks and Recreation Department
page 2
Invoices shall contain supporting detail information as
reasonably required by UC. UC may retain 10 percent of any
payment request or 10 percent of the total award until
required reports have been submitted in accordance with
Article II.C. of this agreement and reviewed by Sue A.
Manglallan, or upon satisfactory completion of the services
and delivery of the required reports. Any unexpended funds
remaining at the termination of this agreement shall be
returned to UC.
c. participant acknowledges and agrees that, as part of UC's
implementation of OKB Circular A-133, UC will monitor
Participant's performance under this agreement and, in the
event of incomplete performance, UC may require Participant
to obtain, at Participant's own expense, an independent
audit of costs claimed under this agreement.
Article II - General Provisions
A. It is hereby agreed by and between the parties hereto that
this agreement will commence on September 1, 1993 and will
continue until August 31, 1994 or until such ~me as this
agreement may be terminated by either party by giving
written notice to the other party at least 30 days in
advance of the proposed termination.
B. Performance under this agreement shall be governed by the
terms and conditions of the USDA, Extension Service Award
attached hereto and made a part of this agreement. This
agreement also includes the following: 1) Form AD-1048,
Certification Regarding Debarment Lower Tier - Exhibit c; 2)
Form AD-1049, Certification Regarding Drug-Free Workplace
Requirements incorporated by reference; 3) Certification
Regarding Lobbying and Disclosure - Exhibit 0, incorporated
by reference: 4) OMB Circular A-21 Federal Cost Principles
for Educational Institutions incorporated by reference.
c. Participant agrees to prepare and submit to Sue s.
.Manglallan quarterly progress reports and a year end
financial report. The year end financial report is due no
later than september 15, 1994.
D. Without the written consent of UC, this agreement is not
assignable by Participant either in whole or in part.
E. No alteration or variation of the terms of this agreement
. shall be valid unless made in writing and signed by the
parties hereto, and no oral understanding or agreement not
incorporated herein shall be binding on any of the parties
hereto.
Y / j- ~
Attachment A-3
AGREEMENT NO. SA6035
The city of Chula vista,
Parks and Recreation Department
page 3
F. Participant, and the agents and employees of Participant, in
the performance of this agreement, shall act in an
independent capacity and not as officers or agents of UC.
G. Financial records, supporting documents, and all other
records pertinent to this agreement shall be retained for a
period of four (4) years from the date of termination of
this agreement. Records that are the subject matter of
audits, appeals, litigation, or the settlement of claims
arising out of the performance of this agreement shall be
retained until such audits, appeals, litigations, or claims
have been disposed of. Unless court actions or audit
proceedings have been initiated, Participant may substitute
copies made by microfilming, photocopying or similar methods
for the original records.
H. University, USDA, Extension service, the Comptroller General
of the United States, or any of their duly authorized
representatives, shall have access to any books, documents,
paper and records of Participant which are directly
pertinent to this agreement for the purpose of making
audits, examinations, excerpts and transcriptions.
.,
I. Participant shall defend, indemnify and hold UC, its
officers, employees and agents harmless from and against any
and all liability, loss, expense (including reasonable
attorneys' fees), or claims for injury or damages arising
out of the performance of this agreement but only in
proportion to and to the extent such liability, loss,
expense, attorneys' fees, or claims for injury or damages
are caused by or result from the negligent or intentional
acts or omissions of Participant, its officers, agents or
employees.
UC shall defend, indemnify and hold Participant, its
officers, employees and agents harmless from and against any
and all liability, loss, expense (including reasonable
attorneys' fees), or claims for injury or damages arising
out of the performance of the agreement but only in
proportion to and to the extent such liability, loss,
expense, attorneys' fees, or claims for injury or damages
are caused by or result from the negligent or intentional
acts or omissions of VC, its officers, agents or employees.
J. Participant in executing this agreement is certifying that
it is not currently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
participating in this agreement by and federal department or
agency, as described in the attached "Certification
~ j/-?
AGREEMENT NO. SA6035
The city of Chula vista,
Parks and Recreation Department
Attachment A-4
page 4
Regarding Debarment, suspension, Ineligibility and
Voluntary Exclusion-Lower Tier Covered Transactions",
which is attached hereto as Exhibit C.
K. participant in executing this agreement is certifying that,
as of December 23, 1989, it neither has used nor will use
any appropriated federal funds to lobby for or otherwise
influence the awarding or amending of this agreement, and
that it will disclose the use of any non-federal funds used
for these purposes, as described in the attached
"Certification and Disclosure Rega~ding Payments' to
Influence certain Federal Transactions", which is
incorporated as Exhibit D. The substance of this clause
shall be incorporated in all subcontracts under this
agreement at any tier.
7K WITNESS WHEREOF, the parties have executed this agreement on
the day and year first written.
FOR: THE CITY OF CHULA VISTA, FOR: THE REGENTS OF THE
fJ~Tf'i!!Kf Irm ~1JIN{ 1(,,1 M~f/J"III UNIVERSITY OF CALIFORNIA
tle & Address:
John Goss. City Manage)!
276 Fourth Ave. :
Ch""~r~
ruce M. Boogaard
'~Vr-
Carol Berman
Contracts & Grants Coordinator
Agriculture & Natural
Resources
University of california
300 Lakeside Drive, 6th Floor
Oakland, CA 94612-3560
3-c;-'N
Date
~ / /- g'
Attachment B-1
SA6035, AMENDMENT 1
AGREEMENT BETWEEN
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
and
THE CITY OF CHULA VISTA
~HIS ~NDMENT to Agreement Number SA6035, for the project entitled "Support for
Drop In and Teen programs", is made and entered into the 1st day of August, 1994,
by and between the parties named in said Agreement.
~REASf the parties desire to increase the amount of compensation provided under
th2 Agreement by $23,426 (Twenty-Three Thousand Four Hundred Twenty-Six Dollars)
and to extend the period of performance to August 31, 1995;
NOW, ~REREFORE, the parties hereto do mutually agree to amend the Agreement as
follows:
1. Article 1 _ Allowable Cost and Payment, is changed to read as follows:
A. Total costs to be incurred under this amendment shall not ~xceed
$46.852 (Forty-Six Thousand Eight Hundred Fifty-Two Dollars)
without the prior written approval of uc. Limitation on costs
must conform to the budget as outlined in Exhibits A and B.
Indirect costs and tuition remission costs are not allowable
costs under this agreement.
B. UC shall reimburse Participant for allowable direct costs
incurred by Participant under this amendment in an
additional &mount not to exc..d $23,426 (Twenty-Thr..
Thousand Four Hundred Twenty-Thr.. Dollars) for a total of
$46,852 (Forty-Six Thousand Eight Hundred Fifty-Two
Dollars) ~or this agreement. Payment will be made by UC
upon receipt and approval of invoices for actual costs
incurred. Invoices shall be submitted not more frequently
than monthly. Such invoices shall reference the project
number S~6035 and shall be submitted to:
sue Manglallan, 4-H Youth Development Advisor
University of California
San Diego County cooperative Extension
5555 overland Avenue, Building 4
San Diego, CA 92123
Invoices shall contain supporting detail information as
reasonably required by UC. UC may retain 10 percent of
any payment request or 10 percent of the total award until
required reports have been submitted in accordance with
Article II.C. of this agreement and reviewed by Sue A.
Manglallan, or upon satisfactory completion of the
services and delivery of the required reports. Any
unexpended funds remaining at the termination of this
agreement shall be returned to UC.
//- /
~ I"" c.C.C
(.o'l\l- ~
Attachment B-3
RESOLUTION NO. 17661
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA AMENDING THE YOUTH AT RISK PROJECT AWARD
FROM THE UNIVERSITY OF CALIFORNIA; AND AUTHORIZING
THE CITY MANAGER, OR HIS DESIGNEE, TO SIGN THE
AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
CHULA VISTA AND THE REGENTS OF THE UNIVERSITY OF
CALIFORNIA
WHEREAS, on July 1. 1992, the 4-H began a Latchkey Program (4-H Youth
Development Program) at Lauderbach Community Center; and,
WHEREAS, the 4-H organization, a subsidiary of the University of California Extension
Service, receives funding, through the University of California, from the United States
Department of Agriculture (USDA); and.
WHEREAS, in January of 1993, the 4-H requested that the City of Chula Vista act as
a subcontractor, to expand youth-at-risk programs, such as Wiz Kidz (Drug Prevention and
Sang Diversion Service). and a Science Club, at Loma Verde Community Center and Wiz Kidz
at Lauderbach Community Centers; and,
WHEREAS, the program, which the City of Chula Vista provides through the Parks and
Recreation Department, is reimbursed by the University of California from grant funds received
from USDA: and,
WHEREAS, the 4.H has received several large grants in the last two years, of which,
$23,426 has been allocated for each year of the subcontract with the City of Chula Vista;
and.
WHEREAS, to continue to receive funds from the 4-H programs in Chula Vista, the City
must amend its present agreement with the University of California for each year the program
receives funds.
NOW. THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby approve the Amendment 1 to the Agreement between the Regents of the University
of California and the City of Chuta Vista for tha 4-H Youth Development Program, known as
document number C094-209, a copy of which is on file in the office of the City Clerk.
.
// ~ Ie
Page 2
Attachment B-4
BE IT FURTHER RESOLVED that the City Manager, or his designee. is hereby
authorized to sign the Amendment to the Agreement between the City of Chula Vista and the
'Regents of the University of California.
Aof" "~ '(7' (
(...ILI".. i [1 \(~\t.l>.o.u.I.'::
l' Bruce M. Boogaard (J
City Attorney
\
Presented by
//- / /
Attachment B-5
Resolution No. 17661
Page 3
PASSED. APPROVED and ADOPTED by the City Council of the City of Chula Vista,
California, this 20th day of September, 1994, by the following vote:
YES:
Councilmembers:
Fox, Horton, Moore, Rindone, Nader
NOES:
Council members:
None
ABSENT:
Council members:
None
ABSTAIN:
Councilmembers:
None
-/ /
.,..,.- ,y/;.-
. "'.."y,. .
Tim Nader, Mayor
ATTEST:
"_. i
I . I ( .
Beverly A. Authelet, City Clerk
.
STATE OF CALIFORNIA)
COUNTY OF SAN DIEGO ) 55. .
CITY OF CHULA VISTA)
I, Beverly A. Authelet. City Clerk of the City of Chula Vista, California, do hereby certify that
the foregoing Resolution No. 17661 was duly passed, approved, and adopted by the City
Council at a regular meeting of the Chula Vista City Council held on the 20th day of
September, 1994.
Executed this 20th day of September, 1994.
--
.1
. /
~:. .
. . ." . /
. ~. , . \... :, I l . I ./' t: t'
Beverly A. Authelet, City Clerk
//- J;L
Attachment C-1
UNIVERSITY OF CALIFORNIA
BERKEL[\" . DAY!!" . IH\T\l-. . l.OS A'\GElES . R.1\'FR51[)E . S^",- DIEGO. SA' Ff{A,\CISCO
SA'\l!1 f',,\I{!I,\I<..\ . S\ '"1,\ ( I,ll
W.RGOMES
Viet.' rn'sid('nl-A~Ticulturl'
and Xatur.."l Rt'SOurcC"S
OFFICE or THE I'RESIDE"T
Di\'i~ion of AgriculluTt' and \:aluTa] Rl'~(lUHl':-
300 Lakt.~jd(: Dr;\'('. blh FloOT
Oak];md. California Y41l11-3;:ihO
j.\\'. rELTASO".
Pr6idenl
TO BE HAND-C~RRIED BY SUE MANGL~LL~N
.~
September 6, 1995
city of Chu1a vista
Parks and Recreation Department
Robert Morris, Senior Recreation supervisor
276 Fourth Avenue
Chula vista, CA 91910
Enclosed for review and signature are two signed copies of the
referenced agreement between the city of Chula vista and The Regents of
the University of california.
NUMBER:
SA6035, Amendment 2
TITLE:
Support for Drop In and Teen Programs
PERIOD:
September 1, 1993 through August 31, 1996 (extension)
AMOUNT:
$58,169 ($11,317 additional funds)
If this agreement meets with the approval of your organization, please
have an authorized official sign both copies and return one fully
executed copy of the agreement to my attention at: Division of
Agriculture and Natural Resources, University of California, 300
Lakeside Drive, 6th Floor, oakland, CA 94612-3560.
Please feel free to contact me if you have any questions or need further
information.
sincerely,
n [1;.i Dvx >( a.~.
Nancy L. (Sucy 0
Sr. Contracts & Grants Analyst
(510) 987-0042
c: L. Bobo/V. Long
S. Manglallen/San Diego county
w/enclosure
//- /3
Attachment C-2
SA6035, AMEf\Tl)l\1ENT 2
AGREEMENT BETWEEN
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
and
THE CITY OF CHULA VISTA
THIS AMENDMENT to Agreement Numher SA6035, for the project entitled "Support for Drop In and Teen
Programs", is made and entered into the 1st day of Septemher, 1995, hy and hetween the parties named in said
Agreement.
"'HEREAS, the parties desire to increase the amount of compensation provided under the Agreement by
$11,317 (Eleven Thousand Three Hundred Seventeen Dollars) and to extend the period of perfmmance to
August 31, 1996;
NOW, THEREFORE, the parties hereto do mutually agree to amend the Agreement as follows:
I. Article I _ Allowahle Cost and Payment, is changed to read as follows:
A. Total wsts to he incurred under this amendment shall not exceed $58,]69 (Fifty-Eil:ht
Thllusand One Hundred Sixty-Nine Dllllars) without the prior written approval of Uc.
Limitation on Cllst~ must confnrm to th~ nuuget as olltlin~d in Exhihits A ami B. Indirect
costs anu tuition re~issi(}n costs are nnl allowahle: costs unuer this agreement.
B. UC shall reimhurse Participant for allowahle direct costs incurred hy Participant under
this amendment in lIn lIdditillnallllllllunt nllt III exceed $11,317 (Ele\'ell ThouslInd
Three Hundred Sevenleen Dollars) fllr a totaluf $58,169 (fifty-Eil:ht ThuuslInd
One Hundn'd Sixty-Nine Dllllars) fur this lIl:reement. Payment will he made hy UC
upon receipt anJ appn1vall1f invoices for actual cost.s incurreu. Invoices shall he
suhmitted not more frequently than monthly. Such invoices shall reference the project
numher SA(,Q35 and shall he suhmitted to:
Sue Manglallan, 4-H Youth Development Advisor
University of California
San Diego County Cooperative Extension
5555 Overland Avenue, Building 4
San Diego, CA 92123
Invoices shall con\;lin supporting de\;lil int"rmation as reasonahly required hy
Uc. UC may re\;lin 10 percent of any payment request or lO percent of the
total award until required reports have heen suhmitteu in accoruance with
Article II.C. of this agreement anu revieweu hy Sue A. Manglallan, or upon
satisfactory completion of the services and uelivery of the requireu reports, Any
unexpendeu funds remaining at the termination of this agreement shall he
returned to UC.
II/It(
Attachment C-3
Agreemenl N". SA603S. Amendment 2
The Regents of the University \11' California
aml The City of Chula Vi,ta
page 2
2. Artide II - General Provisi"n,. dau,e A is changed to read as ti,lIows:
A. It is herehy agreed hy and hetween the parlies hereto that this agreement will commence
on Septemher I. 1993 and will continue until AUl:ust31, 1996 or until such lime as this
agreement may he terminated hy either party giving written notice to the other party at
lea,t 30 days in advance "f the prop",edtermination.
With the except;"n of the changes stated ahove, all other terms and conditions of the original Agreement Numher
SA6035 are still in full tilfce and effect.
IN WITNESS WHEREOF, the parties have executed this agreement on the day and year tirst written.
Fur: The Cil)' <If Chula Vista
Fur: The Rel(ents uf the University uf California
Sil(nature "nd Dale
~)~..
Carul B~rman
Contracts & Grants C<Hlrdinator
Division of Al(rirullure & Natural Resources
University of California
300 Lake.side Dr., 6th FIlHlr
Oakland, CA .94612-3560
--..., o/{,/9~
Date
))///
~M~
:-~~:;
~~--=-.=
-:;....- -::0...
Attachment, C-4
Ey.~\b\-t b
OlY Of
CHULA VISTA
PARKS AND RECREATION DEPARTMENT
August II, 1995
Sue S. Manglallan
4-H Youth Development Advisor
5555 Overland Ave
Building 4
San Diego, CA 92123
Dear Sue:
The co-sponsorship between the 4-H Development Program and the Chula Vista Parks and Recreation
Depanment continues to be very successful. The funding from your grant provides for a continuation
of latchkey programs already being offered at the Lorna Verde and Lauderbach Community Centers.
These programs include the Depanment's Drug Prevention Program (Wiz Kidz) at Lorna Verde and
Lauderbach Community Centers, the Science Club Program at Lorna Verde Community Center. and the
Nutrition Program (Kitchen Craft) at the Lauderbach Community Center.
The following is a proposed budget for these programs:
Activity
Staff Cost
Supplies
Proposed Budget
500.00
0.00
8,325.00
1,614~~
1,378.i?-....-h
Drug Prevention
(Wiz Kidz)
Science Club
Nutrition Program
(Kitchen Craft)
7,800.00
1, I 14,20j,
1,37!$
525.00
TOTAL PROPOSED
~
IJ,31kE:
Through pannerships like the 4-H Youth Development Program, the Depanment continues to provide
valuable community services throughout Chula Vista. Should you need funher information regarding this
co-spons,orship, please call me.
Sincerely, -
#z?: /ppYz/vU-
Roben Morris
Senior Recreation Supervisor
II/I?
276 FOURTH AVENUE, CHULA VISTA' CALIFORNIA 91910 . (619) 691.5071
ATTACHMENT "D"
UNIVERSITY OF CALIFORNIA
BERKELEY . OA \'IS . IRVINE . LOS AJ'\'GELES . RIVERSIDE . SAN DIEGO . SAI\ FRA:\CISCO SA:'\T A BARBARA . SAl\'T A CRUZ
OFFICE OF THE VICE PRESiDENT-OFFICE OF THE PRESiDENT
AGRICULTURE AND NATURAL RESOURCES Division of Agriculture and Natural Resources
300 Lakeside Drive, 6th Floor
Oakland, California 94612-3560
October 3, I996
Robert Morris, Senior Recreation Supervisor
City of Chula Vista
Parks and Recreation Department
276 Fourth Avenue
Chula Vista, CA 91910
Enclosed for review and signature are two signed copies of the referenced agreement between the
City of Chula Vista and The Regents of the University of California.
NUMBER:
TITLE:
PERIOD:
AMOUNT:
SA6035, Amendment 3
Support for Drop In and Teen Programs
September 1, 1993 through March 31,1997 (extension)
$64,169 ($6,000 additional funds)
If this agreement meets with the approval of your organization, please have an authorized official
sign both copies and return one fully executed copy of the agreement to my attention at: Division
of Agriculture and Natural Resources, University of California, 300 Lakeside Drive, 6th Floor,
Oakland, CA 94612-3560.
Please feel free to contact me if you have any questions or need further information.
Sincerely,
~
,
Carol Berman
Contracts & Grants Coordinator
(510) 987-0050
Imad
~
Enclosures
c: 1. Bobo
S. Manglallan/San Diego County
D. Wallace/San Diego County
w/enclosure
a:\sa6035amd3.ltr
II ~ /7
SA6035, AMENDMENT 3
AGREEMENT BETWEEN
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
and
THE CITY OF CHULA VISTA
TIDS AMENDMENT to Agreement Number SA6035, for the project entitled "Support for Drop In and
Teen Programs", is made and entered into the 1st day of September, 1996, by and between the parties named
in said Agreement.
WHEREAS, the parties desire to increase the amount of compensation provided under the Agreement by
$6,000 (Six Thousand Dollars) and to extend the period of performance to March 31,1997.
NOW, THEREFORE, the parties hereto do mutually agree to amend the Agreement as follows:
1. Article 1 - Allowable Cost and Payment, is changed to read as follows:
A. Total costs to be incurred under this amendment shall not exceed $64,169 (Sb.."ty-
Four Thousand One Hundred Sixty-Nine Dollars) without the prior written
approval of UC. Limitation on costs must conform to the budget as outlined in
Exhibits A. Indirect costs and tuition remission costs are not allowable costs under
this agreement.
B. UC shall reimburse Participant for allowable direct costs incurred by Participant
under this amendment in an additional amount not to exceed $6,000 (Six Thousand
Dollars) for a total of $64,169 (Sixty-Four Thousand One Hundred Sb..'ty-Nine
Dollars) for this agreement. Payment will be made by UC upon receipt and
approval of invoices for actual costs incurred. Invoices shall be submitted not more
frequently than monthly. Such invoices shall reference the project number SA6035
and shall be submitted to:
Sue Manglallan, 4-H Youth Development Advisor
University of California
San Diego County Cooperative Extension
5555 Overland Avenue, Building 4
San Diego, CA 92123
Invoices shall contain supporting detail information as reasonably required by
Uc. UC may retain 10 percent of any payment request or 10 percent of the
total award until required reports have been submitted in accordance with
Article II.B. of this agreement and reviewed by Sue A. Manglallan, or upon
satisfactory completion of the services and delivery of the required reports.
Any unexpended funds remaining at the termination of this agreement shall be
returned to UC.
II/'/ g/
Agreement No. SA6035, Amendment 3
The Regents of the University of California
and The City of Chula Vista
page 2
2. Article II - General Provisions.
A. It is hereby agreed by and between the parties hereto that this agreement will
commence on September 1, 1993 and will continue until March 31, 1997 or until
such time as this agreement may be terminated by either party giving written notice to
the other party at least 30 days in advance of the proposed termination.
B. Participant agrees to prepare and submit to Sue S. Manglallan a final progres$ report and a
year end financial report no later than April 30, 1997.
With the exception of the changes stated above, all other terms and conditions of the original Agreement
Number SA6035 are still in full force and effect.
IN WlTNESS WHEREOF, the parties have executed this agreement on the day and year first written.
For: The City of Chu1a Vista
For: The Regents of the University of California
Signature and Date
~ue2~.
Carol Berman
Contracts & Grants Coordinator
Division of Agriculture & Natural Resources
University of California
300 Lakeside Dr., 6th Floor
Oakland, CA 94612-3560
/O/3/'l~
Date
)1- 19
v,- ,-uur t..^ I .
IC.L;O~L4-L<::S4~
~ep US'96 12:55 No.OOS P.03
CHULA VISTA AWPM
SCOPE OF WORK
EXHIBIT A
Chula Vlata Parks and Recreation will hire and supervise staff to carry
out after school programs for youth 5-14 (yrs) at Lauderbach and Lorna
Verde Recreation Centers. The focus of these programs will be drug
prevention, ecience education and teen leadership for at risk youth In
Chula Vista. Thla program will be educational and recreational In nature.
Included In the subcontract budget will also be supply money to carry out
these programa. Chuta Vista Parka and Recreation will promote through
their network for each of these programs.
Chula Vista Parks and Recreation will utilize 4- H education curriculum In
staff training to supplement their recreation program when appropriate.
Chula Vista Parks and Recreation staff will supply enrollment data and
Information on the nature of these programs 80 that we can report to
USOA.
/ / ~ c20
V'_ ~uUr' Co,'.;.
ICoL;O.::l.:.j-LCS':":'j
",:)ep U~' 'jO
12:55 NO.OOS P.02
~~ft-
""'-~ ~
~
em Of
CHutA VISTA
PARKS AND RECREATION DEPARTMENT
Novemb~r 22, 1995
Sue S. MacglaIIan
4-H Youth Dcv~lopment Advisor
5555 Ov~rland Av~
Building 4
San Di~llo. CA 92123
Dear Sue:
The co-sponsorship between the 4-H Dev~lopment Program and th~ Chula Vi.~ta Parks and Recreation
Departm~nt continues to be very successful. The funding from your grant provides for a c;;,ntinuation
of lalehlcy programs already being offered at th~ Lorna Verde and Lauderbaeh Community Centers.
These programs include the Department's Drug Prevention Program (Wiz Kidz) at Lorna Verde and
Lauderbach Community Centers, and the Science Club Program at Lorna Verde Community Cemer.
The following is a proposed budget for these programs:
Activity
Staff Cost
Proposed Budget
Drug Prevention
(Wiz Kidz)
5.500.00
5,500,00
Science Club
500.00
500.00
TOTAL PROPOSED
6.000.00
Through partnerships like the 4-H Youth Development Program. the Department cOll!inues to provide
valuable community services throughout Chula Vista. Should you need further information regarding this
co-sponsorship, please call me,
Sincerely.
~~
Robert Morris
Senior Recreation Supervisor
a.I,.'Il":ltln...
/j - ;2 /
2711 FOUR1H AVENUE. CHUU. VISTA. CALIFORNIA ;lil0 . (619) 591-5071
~ --...
SE? 0 5 1996
-JI... \-uLJr t..,\ J .
IC.L';:'';l''-l-':::'v':''~
eoi'll> :<0
lL:~~ No.L0d ~.UJ
Community Centers
TIle L:luJe:rbl'lch. Lom:1 Verde: and P:ul:.....ay
Centers 1'Tl)v;de ar'tc,f'OO(lI'l >>eljvities nnd pro.
g:rams ror younguer.( in,ludinj: crans, lames
,"d sped., eVeJlt., Lorna Verde Md Par1cw.y
Centers each tu\Vc a &:lime I'OUm IIvailable 10 all
:Ise,; wilh ~iv;ties which include table tenni!:,
foosball am1 pool. All thrt:e (:~nten are localcd
in well rr.aintcir.et1 parks with tollotJ and the
l.uudcrb3c.h (:enl(':TO ffen. an oulUoor ba~ket.h;:.lf
court. An 1I{:tivity COllelldltris prepared monthly
imc1 posted :It ~ch ccnlc.r.
Youth ACTION I'rol:ram!
High School Happenings
The Chul. Vist> Parks and Reere.uo
Department" lIiih Schoo! Happening, pm
gJ1Im i. oftered .1 f. YO hig!, ,,",oob and al
rive siles in the comm'Jnity. Activities inclu
weigbt training, open gymtU\5ium.step~btc!
career lIwarenne.u, "Huck Fin" Environme
Program. and Ihe"Art &. Soul"Program. Times
for the.~ programs vary. For additional infor~
mation, piease Cllil 6n.5a52.
~'''I: Footban P1'o~.,.m:TheChula ViSlllI'1utJ
Ard R.ecrealion DcpottmentS" High School
HappeninH' will be offering the Flag FoolbzJl
Inttamunll LeagLle for junior and high school
GlUllonlJ. Registr.tion for tills pro~m i, free
Ilnd will begin Monday. Septcmber9 - Priday
Seplember 27, The I..~,IC will begin Saturday,
Oclober S. 1996.
Car..rWorl<shop!l: The Cbul. Vi.lJlPar.... &
Recreation Departme.nt will be 'pOIlsoring
monthly Career Workshops during aftenchool
hOLlD at all five hi,eh school location!:. For
J:pcGHic topiCSllnd sc~ule" c:ontlCl691-S05:Z
for further in(Orm:1l.ioll.
Art & Soul Proiram: Thi. f.1l ...,ion the
Chul> Vista P:u\;.,.od Rccruuon Department',
High School HllPpcning. w/ll be offering the
"Art &. Soul" Program. This program C1lHblcs
,tudents to work tosetner and brida~ cultural
differences through the expression of lI1t. This
,ix weel: pmgrom is paid for by the Ciry of
Cbula Vi... Rnd off=d at no charic to 'Ol'
dentS, For Inore information plcase call
691-5a51,
Lorna Verdl' Center
1420 Lama Lan.
691-50111
Mon. Thu
2:30. 8:30 rM
Fri
2:30 - 7:00 "'"
Sa: & Sun
i 2:00 - 4;00 rM .
Wit Kid!
Tue & Thu
3;00 ' 5000 PM
Lauderbach Center
333 Oxford Streel
691.5176
:. MoCl. Thu
... 2:30~ 8:30 PM
;'..F.ri': .
2:30 -7:00 PM
511I & .Sun
12;00; 4:00 PM
Wti Kidz
Mon & Wed
):00 - 5;00 "'"
Parkw>IY Center
373 rark Way
6!1l.5083
Man. TIlu
2:30.8;30 I'M
Fri
2:30.7:00 rM
S.at &. Sun
12:IK) . 4:00 I'M
~-'--:;TTT'" Th<W:'dZ 4-HAM/PM Cluh
WI Kldz program i> I.ouderbach Centcr
p8U of the
· Z. Chula Vi'ta 11le 4.HAM/I'M Club i!Olieeu'edchildcare
........... f::1':.~.;:::<' I'ar.s '" Rec. program for Laode~..eh Elementary <lUdents,
reD.tlofl Department', [)1\lg Prevention Hnd _condtJctetJ 8t (he l.Sllldcrbach Community
'Ccnter. MnminE: c;)re is Qvait(lblc from 6:30
Gang Diversion progrnm cundt.:cted at the
Lauderbach and Lorna Verde Centers, of. lu 8:00 '-". when the children ",e walked 10
fering elementar)' school age children iln ,chooI (no mominl!: care for children in the
allernative. to drug use and gang involve. ,~ Klndcrgasl~r: sC':I:lion) Af[~r school, the
l. A " 't' d' d 10 ' /children arc met.at Ihe s.chool t:0iC11 cay and.
men C IVI IC~ are ~SIgne Illi,;rc:ue
d b -ld. If t m "n' e I walked L<<l Ihe Cemer. where they <lre cared
rug aW3reneu, Ul 'I; -C:!I CC .. u. n-
hllleC refuul skiJls. ~/ for bj. prore~Slonal stall until 6.00 rM While
at the Center. childr(,:1l take pal1 in urY:Rnizcd
activities such as arts & ca(lS, science
projects and field trips.. Specill.lstudy time is
$el. Dside for the. children. FOI fegi~t.nf.liun in.
forlnatilJn, call 420-3779.
Jobs For Youth
Lauderbach Cenler
Jobl For Y outh, Dd.,.,jn.i~tc:red by Commu nit)'
Development, ~1&U sludents ages t3l~ 19 4-H is illlon(urmal cducatillO youth progrnm
in finding part-lillUl. empJo)'men1. POSillOIlS conducled by the tTnivcrsily of Calirornil'l's
may include yard work., mother'~ hclpcI.s. Coop.ntivC': Exttltston. ___ _ _ ____
typing, malnlcnanceandconsrl1JctJoCl. ~:- -__
The Job. (or Yuut~ office i. open Mond.y.~4.H Advelllur~, in Science
Wedne.day and Pnday, 10:00 ^'" 10 4:00 PM,' Lllno Vude Center
For work: or wor1:eu. call 422-6000
(or informntlon.
Teen Night
Lorna Verde Cenler
2nd .I< 4th ~'rld.y
8:00. 11:00 P~
Look.ing for fun 01\ r-rid~y !tights? Come omd
leick. b!.d::, IiH~n lo some Rlusit.: KIld hang OUI
.....ilh teens your Ige.. Supervised 3Cti vitie....; wiU
include music. dancing. fioorbockey, roosbal!,
pool, ping: pong, a va.riety of eontests and
5pccial eVents. For monthly netivitieli, Cttll
~1.S082.
~~~
\'9!t1
.;...'
r.....,;
\\4~
, ....~
11
/ / ~ ,;;. ;;L.
The l.oma Verde Rccrc-lltion Center, in con-
jUnct!Qll w:rh the 4-11, i.'i offering il science
I.dvCnlUI e Iruur. The ~ool or the prog:ram is
to dilcovcr, learn and enjoy scienec through
h~nds-on .nctiv(lie:s, The ~iencC' hour is open
lO c:hildrcn age~ g - 12 O\nd meets 011 We-dnes.
day afrernoons from 3:30:0 4:30 P.~t. n~e:rc
is 110 fee ~OJ lhis program. Cnll "91-5082 for
illrtmlliuion.
THE F"l.1. SCHEDUU; WIT.I. BEGiN St::r-
TEMBKII. 3. ALt ...A.CfLITIXS WILl, liE
CLOSED L.~BOIC DAY I SEPTEMftl:R 2 AND
THA.NK.!riilVINC, NOVY.MflF.R 2M.
COUNCIL AGENDA STATEMENT
Item I ~
Meeting Date 11/5/96
ITEM TITLE:
Resolution ) ~y;rtclaring City's intention to underground overhead
utilities along Palomar Street from Interstate 5 to Industrial Boulevard and
setting a public hearing for the formation of Utility Underground District
Number 127 for December 10, 1996 at 6:00 p.m.
SUBMITTED BY:
Director of Public Work~1r
City Manager~ \"),X 6~\
(4/5ths Vote: Yes_No-X.)
REVIEWED BY:
On November 12, 1991, the City Council approved Resolution No. 16415 accepting a report on
the City's Utility Undergrounding Conversion Program and approving a revised list of utility
underground conversion projects. The subject section of Palomar Street was ranked as the fourth
utility conversion project in the City's adopted program. Proposed construction work for FY
1998/99 has also improved the project's priority point rating, making the subject street section top
priority. On June 11, 1996, an Underground Utility Advisory Committee (UUAC) meeting was
held at the site to determine the proposed boundary of an underground utility district for the
conversion of existing overhead utilities. The proposed boundary is shown on attached Exhibit
A. The district's limits extend along Palomar Street from Interstate 5 to Industrial Boulevard.
RECOMMENDATION: That Council approve the resolution declaring the City's intention to
underground overhead utilities along Palomar Street from Interstate 5 to Industrial Boulevard and
setting a public hearing for the formation of Utility Underground District Number 127 for
December 10, 1996 at 6:00 p.m.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The Underground Utility Advisory Committee (UUAC) consisting of representatives of SDG&E,
Pacific Bell, Cox Communications, Chula Vista Cable and the City agreed to propose to the City
Council the formation of a utility undergrounding district for the conversion of overhead utilities
along Palomar Street between Interstate 5 and Industrial Boulevard in connection with the
proposed widening of Palomar Street during FY 1998/99. The proposed utility undergrounding
district along Palomar Street is about 1,000 feet long running from Interstate 5 east to Industrial
Boulevard (See Exhibit A). The estimated cost for undergrounding the utilities is $124,650. East
of the proposed district, undergrounding of overhead utilities has been completed. The Average
Daily Traffic (ADT) count on Palomar Street between 1-5 and Industrial Boulevard is
approximately 31,180.
/;2--;
Page 2, Item /,1-
Meeting Date 11/5/96
Staff recommends the formation of this conversion district along this section of Palomar Street
because:
1. Palomar Street is a major east/west thoroughfare in the southern portion of Chula Vista
and an entrance to the City. The undergrounding of existing overhead utilities will
contribute to the creation of an aesthetically pleasing major street.
2. The subject section of Palomar Street is classified in the General Plan's Circulation
Element as a six-lane major street.
3. Undergrounding has been completed on Palomar Street east of Industrial Boulevard, thus
making the proposed district an extension of an undergrounded section.
4. The proposed widening and reconstruction of Palomar Street between 1-5 and Industrial
Boulevard significantly increased the ranking of the subject street section in the City's
adopted utility conversion program, thus making it a priority project. The project is
proposed to be included in the City's CIP Program as project ST-922; Palomar Street - 1-5
to Industrial Boulevard to begin design in FY 1998/99. The conversion project will take
place in conjunction with the street improvements, which will follow completion of design
and acquisition of right-of-way. The street improvements will include new street lights.
Section 15.32.130 of the Chula Vista Municipal Code requires the City Council to set a public
hearing to determine whether the public health, safety, and general welfare requires the under-
grounding of existing overhead utilities within designated areas of the City to give persons the
opportunity to speak in favor of or against the formation of a proposed district to underground
utilities. The purpose of forming the district is to require the utility companies to underground
all overhead lines and to remove all existing wooden utility poles within the District and to require
property owners to convert their service connections to underground.
The conversion work by the property owners involves trenching, backfill and conduit installation
from property line to point of connection. Chula Vista City Council Policy No. 585-1 established
a mechanism that helps property owners with the cost of the conversion work from the distribution
lines to the structure. Said policy provides for the reimbursement of property owners at a rate of
$30 per foot of trenching which is normally sufficient to cover total costs. Exhibit B shows a
reimbursement schedule listing reimbursement amounts for all 8 affected properties, 3 of which
will continue to be served from overhead lines. These line are located either at the rear of the
property or along side streets and are not included in the district. The total reimbursement is
$4,650 and is included in the overall cost estimate of $124,650.
Approval of this resolution will set a public hearing to be held during the City Council meeting
of December 10,1996 at 6:00 p.m., in accordance with Section 15.32.130 of the Municipal Code
for the formation of this district.
Jd--'2
Page 3, Item / c2
Meeting Date 11/5/96
Section 15.32.140 of the City Code requires the City Clerk to notify all affected persons and each
utility company of the time and place of the public hearing at least 15 days prior to the date of the
public hearing. Notice is to be given by mail to all property owners and occupants of property
located within the boundaries of the proposed district. The City Clerk is required by said section
of the Code to publish the Resolution of Intention, setting the public hearing in the local
newspaper no less than five days prior to the date of the public hearing.
FISCAL IMPACT: The cost of pole removal, undergrounding overhead facilities and private
property conversion reimbursements as outlined above is estimated to be $124,650. SDG&E's
allocation funds (Rule 20-A) will cover the estimated cost of the project.
Attachment: Exhibit A - Boundary Map
Exhibit B - Reimbursement Schedule
SMN: File No: 081O-20-AY096
(M:\HOME\ENGINEER\AGENDA\UUD 127)
/~-3
RESOLUTION NO. /gv?l~~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA DECLARING CITY'S INTENTION TO
UNDERGROUND OVERHEAD UTILITIES ALONG PALOMAR
STREET FROM INTERSTATE 5 TO INDUSTRIAL
BOULEVARD AND SETTING A PUBLIC HEARING FOR THE
FORMATION OF UTILITY UNDERGROUND DISTRICT
NUMBER 127 FOR DECEMBER la, 1996 AT 6:00 P.M.
WHEREAS, Chapter 15.32 of the Chu1a vista Municipal Code
establishes a procedure for the creation of underground utility
districts and requires as the initial step in such procedure the
holding of a public hearing to ascertain whether public necessity,
health, safety, or welfare requires the removal of poles, overhead
wires and associated overhead structures and the underground
installation of wires and facilities for supplying electric,
communication, or similar or associated service in any such
district; and
WHEREAS, on June 11, 1996, an Underground Utility
Advisory Committee (UUAC) meeting was held at the site to determine
the proposed boundary of an underground utility district for the
conversion of existing overhead utilities along Palomar Street from
Interstate 5 to Industrial Boulevard; and
WHEREAS, it has been recommended that such an underground
utility district, hereinafter called "District", be formed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Chula vista as follows:
1. NOTICE IS HEREBY GIVEN that a public hearing will be
held in the Council Chambers of the City of Chula vista at 276
Fourth Avenue in said City on Tuesday, the 10th day of December,
1996, at the hour of 6:00 p.m., to ascertain whether the public
necessity, health, safety or welfare requires the removal of poles,
overhead wires and associated overhead structures and the
underground installation of wires and facilities for supplying
electric, communication, or similar associated service in the
District hereinabove described. At such hearing, all persons
interested shall be given an opportunity to be heard. Said hearing
may be continued from time to time as may be determined by the City
Council.
2. The City Clerk shall notify all affected property
owners as shown on the last equalized assessment roll and utilities
concerned of the time and place of such hearing by mailing a copy
of this resolution to such property owners and utilities concerned
at least fifteen (15) days prior to the date thereof.
1
/-2~ '/
3. The area proposed to be included in the District is
as shown on Exhibit A attached hereto and made a part hereof by
reference.
Presented by
Approved as to form by
John P. Lippitt, Director of
Public Works
Ov-. r(Yt\9''\~ 0 .
Ann Y. Moore, Acting city
Attorney
C:\rs\uudph.127
2
);(-3
10/15/96
E X H
B
T
II B \I
CHULA VISTA UTILITY UNOERGROUNOING DISTRICT NO. 127
PALOMAR
STREET
BETWEEN INERTSTATE 5 AND INDUSTRIAL BLVD.
(Tax APN Info - 10 / 15 / 95)
REIMBURSEMENT SCHEDULE
Page
PAR
NO.
==========================================================================================================================
Com men t 5
SITE AOORESS /
ASS. PAR. NO. /
lANO USE
Uti l ities
to be
Undergrounded
REIMBURSEMENT
length/Amount
OWNER
OWNER'S ADDRESS
--------------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------
*
E T C
0'
$0
Louis & ALex Noriega
183 Camino Vista Real
Chula Vista, CA 91910
House may be removed for
road widening
1198 Trenton Street
6170710900
S. F. HOUSE
o H Elec Serv prob will remain
--------------------~-------------------~-----------------------~--------------------------------------------~-----_.-----
2
1193 Trenton Street
6170720600
S. F. HOUSE
E T C
0'
$0
Jose & lupe Anton
1193 Trenton Street
Chula Vista, CA 91911
o H Elect from rear (65')
3
--------~-----------------------~--------------------------------------------~---\------------------~--------------------~
0'
$0
Jose & lupe Anton
1193 Trenton Street
Chula Vista, CA 91911
1193 Trenton Street
6170720700
VACANT LOT
Vacant
--~------------------------------~~----------------------------------------------------~-~----_._-------------------------
4
1196 Industrial Blvd.
6170720800
S. F. HOUSE
E T
65'
$1,950
Stephen & Helen Murphee
753 Dorothy Street
ChuLa Vista, CA 91911
-----------------------------------------~---------------------~------------------------------~---------------------------
5
795 Palomar Street
6220206500
S. F. HOUSE
E T
0'
Cima N.V.
P.O. Box 432234
San Ysidro, CA 92143
$0
OH Serv to remain from ex pole
--~----------------------------------------------------------_._-----------------------------------~-------------_.-------
6
795 Palomar Street
6220205100
VACANT lOT
0'
Cima N.V.
P.O. Box 432234
San Ysidro, CA 92143
$0
Vacant
--.----------------------------------~----_.._---------------------..-----------------------------------------------------
E T C
55'
$1,650
Cima N.V.
P.O. Box 432234
San Ysidro, CA 92143
7
781 Palomar Street
6220200500
S. F. HOUSE
---------------------------------------------------------_.------------------------------------------~--------------------
E T
35'
$1,050
P.O. Box 432234
San Ysidro, CA 92143
Exist. service thru old vacant House
8
765 Palomar Street
6220206800
VACANT lOT wi VEG.
STANO & OLO HOUSE
Cima N.V.
----.-----------------------------------------------------~---------------------------------------------------------------
* E
* T
* C -
ELectrical Service
Telephone Service
Cable Service
---~---------------------~-----------------------------------------------_._---------------------~---_._-----------------~
TOTAL REIMBURSEMENT :
155
Feet of trench @ $30/ft = $4,650
(M:\UUDist\PALOMAR\SiteAdd.R2P)
----------------------------------------------------------------------------
----------------------------------------------------------------------------
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COUNCIL AGENDA STATEMENT
Item
Meeting Date 11/5/96
13
Resolution / ?'7',f'/APprOVing payment of $60,000 to the AFFORD
sewer group for participation in the audit of the Metro Sewer System and
appropriating funds therefore
SUBMITTED BY: Director of Public Works _ ~
REVIEWED BY: City Manager& '0\,' /jJ~ (4/5ths Vote: YesLNo-",
On August 20, 1996, Council met in c1osed0essi~to discuss potentiallitigation between Chula
Vista and City of San Diego over cost responsibilities for the metro Sewer System. At this same
meeting Council authorized staff to participate in the AFFORD group dfforts re: the potential
litigation and pay it's proportionate of costs, not to exceed $60,000. AFFORD is a group of
Participating Agencies (County, Cities, and Districts) who use the Metro Sewer System owned
by the City of San Diego. In order to gain information that could be used in a billing dispute, the
AFFORD group hired a team of accountants and engineers to audit the capital expenditures of the
Metro Sewer System. The cost to the AFFORD members is based on percentage of flow in the
system.
ITEM TITLE:
RECOMMENDATION: That Council approve the Resolution appropiating $60,000 from the
Fund Balance in the Sewer Service Fund. (Fund 225)
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Chula Vista as well as most of the other Agencies using the Metro Sewer System have been in a
dispute with San Diego over the appropiate amount to bill for the cost of upgrading the Metro
Sewer System. Chula Vista has been paying the total cost that San Diego has billed, however,
we have made each payment for Capital Costs in protest and asked for arbitration. We have
agreed to stay the arbitration while negotiating the issues with the City of San Diego.
The AFFORD group hired consultants to perform an audit of the cost and engineering records of
the Metro System. The reason for the audit was for preparation for negotiations and/or arbitration
over the cost issues. Chula Vista did not originally join AFFORD but since September 1996,
Chula Vista staff have been attending sessions with the AFFORD group and sat in negotiation
meetings with the City of San Diego.
The Council did approve the payment in Closed Session, however, it is necessary to appropiate
funds for that payment. This Resolution will appropiate the necessary funds.
/:1--/
/3
Page 2, Item_
Meeting Date
FISCAL IMPACT:
Chula Vista will spend $60,000 from the Sewer Service Fund for our share of the cost of the
Audit.
M:\HOME\ENGINEER\AGENDA\affiordag.jpl
/3- ;<,
RESOLUTION NO. / fJ'I?~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING PAYMENT OF $60,000 TO
THE AFFORD SEWER GROUP FOR PARTICIPATION IN
THE AUDIT OF THE METRO SEWER SYSTEM AND
APPROPRIATING FUNDS
WHEREAS, on August 20, 1996, Council met in closed
session to discuss potential litigation between Chula vista and
city of San Diego with respect to the city's dispute with the City
of San Diego over costs responsibilities for the metro Sewer
System; and
WHEREAS, AFFORD is a group of Participating Agencies
(County, cities, and Districts) who use the Metro Sewer system
owned by the city of San Diego; and
WHEREAS, in order to gain information that could be used
in a billing dispute, the AFFORD group hired a team of accountants
and engineers to audit the capital expenditures of the Metro Sewer
System and the cost to the AFFORD members is based on percentage of
flow in the system; and
WHEREAS, the cost to Chula vista would be approximately
$60,000; and
WHEREAS, Council agreed to participate in the cost of the
audit in order to gain information that could be used in the
billing dispute with the city of San Diego, and it is necessary to
appropriate funds.
NOW, THEREFORE, BE IT RESOLVED the city Council of the
City of Chula vista does hereby approve payment of $60,000 to the
AFFORD sewer group for participation in the audit of the Metro
Sewer System.
BE IT FURTHER RESOLVED that the City Council does hereby
appropriate $60,000 from the Fund Balance in the Sewer Service
Fund.
Presented by
Approved as to form by
~~-"
Ann Y. Moore, Acting city
Attorney
John P. Lippitt, Director of
Public Works
C: \ rs\afford. app
/3'3
COUNCIL AGENDA STATEMENT
Item~/L/
Meeting Date 11/05/96
REVIEWED BY:
Report: MTDB Landscape Project
Community DeveIOpme~}irectorC 0 .
Planning Director ~ ( -
C;" M"O".~~ 'otJ~
(4/5ths Vote: Yes
NoLl
ITEM TITLE:
SUBMITTED BY:
BACKGROUND:
In 1988 the City Council approved a concept master plan for the landscaping of the MTDB right-of-
way and directed staff to develop a financing plan for the project. Due to project priorities and
scarcity of funding opportunities the project has not moved forward. Recently, following the
denial of a grant request by the City for 1 995-96 Intermodal Transportation System program
funds, City staff re-initiated discussions with MTDB staff regarding possible alternative funding
sources. As a result, funding for a portion of the project has been identified through MTDB's
1 994-95 Transportation Enhancement Activities (TEA) funds administered through SANDAG which
are designated for the Southline Trolley.
Staff is recommending that the City forward to MTDB Members the approved master plan with
a request for a commitment of funds. The Board will meet on December 12; and, if members
approve the City's request, a memorandum of understanding can be prepared to secure the
funding sources and to address detailed plan development, phasing, maintenance issues, financial
responsibilities and other issues related to project implementation.
RECOMMENDATION:
That the City Council:
1. Direct staff to forward a copy of the MTDB Right-of-Way Beautification Project Summary
Report to MTDB as Chula Vista's concept master plan for the landscaping of the MTDB
right-of-way located within the City of Chula Vista, and
2. Direct staff to initiate the development and negotiation of a memorandum of understanding
with MTDB to establish a detailed, phased development plan and funding commitment for
implementation of the project.
BOARDS/COMMISSIONS RECOMMENDATION: N/A
DISCUSSION:
According to MTDB's staff, there may be up to $514,000 available to Chula Vista for MTDB
landscaping. Potentially, $400,000 of that amount could be available from MTDB's prior year
Transportation Enhancement Activities (TEA) money for the southline trolley. (These funds are
administered through SANDAG and could be competitive; therefore, time is of the essence. I To
~ /'1- )
Page 2, Item ~/;/
Meeting Date 11/05/96
qualify for TEA money, the City must provide at least 12% matching funds. Up to $114,000 may
be available to Chula Vista from MTDB's Billboard Fund which could be used for matching funds.
To obtain these funds, the City and MTDB must approve the proposal.
MTDB does not have a formal application submittal process. It has been recommended that a
formal request from the City Council be made to MTDB. The request is accompanied by the
approved master plan (copy attached as Exhibit A) with the intention to follow-up with a
memorandum of understanding which would show MTDB and SANDAG that the City is prepared
to move forward with the project and will be able to expend the funds in a timely manner to
improve the southline trolley landscaping.
FISCAL IMPACT:
If Council accepts staff's recommendation there will be no fiscal impact on the City's budget at
this time. The Council's action will result in a step toward the commitment of funds for the
project that would be derived from Billboard revenues administered by MTDB and grant money
from the State of California's Transportation Enhancement Activities program administered by
SANDAG in conjunction with MTDB. Potential funds available are $114,000 from the Billboard
Fund and $400,000 from the T.E.A. Fund.
Once a memorandum of understanding has been completed, a detailed budget for the project
including ongoing maintenance will be presented to Council for consideration.
(Buchan) M:\HOME\CQMMDEV\STAFF.REP\11-5-96\mtdbland.113 [October 30, 1996 (lO:57am)]
~ /;/- cJ-
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/~/1-cJ.5
COUNCIL AGENDA STATEMENT
~
Ii?
ITEM ~
MEETING DATE 11/5/96
ITEM TITLE: Report on the application for grant funds from the Federal Department
ofEducatioll, Library Services and Technology Act (LSTA) for the
purchase of library reference materials as a Major Urban Resource
Library
SUBMITTED BY: Library Director 'OYJ: (-',
REVIEWED BY, Oty Ma".g"jC~ p~iYHl (415"" YOlo' y,,_No~
On September 27, 1996 the Chula Vista Public Library applied for LSTA funds for the
purchase of library reference materials in accordance with guidelines set forth by the
California State Library.
The United States Department of Education's designation, "Major Urban Resources
Library", (MURL) is given to libraries in jurisdictions serving a resident population of
100,000 or more. The Chula Vista Public Library has been designated a Major Urban
Resource Library, and as such, is eligible for $17,770 in grant funds. The California
State Library makes these awards for the purpose of supporting and expanding library
resources based on regional needs. The Chula Vista Public Library has applied for and
been awarded MURL grant funds under the predecessor to LST A, the Library Services and
Construction Act (LSCA) for the past six years.
RECOMMENDATION: That Council accept the report and ratify the application.
BOARD/COMMISSION RECOMMENDATION: The Library Board of Trustees voted to
support the Library's application for MURL grant funds at their meeting of August 28,
1996. (See Attachment A)
DISCUSSION
If awarded, these funds will be used to purchase library materials which meet critical
regional needs. These needs were identified in a survey oflibraries in the San Diego
Region and South Bay sub-region in 1996. Subject areas include career/employment,
business/economic data, medicine, music instruction and study, genealogy, literary
criticism, and television repair schematics.
FISCAL IMP ACT:
If awarded, the grant will provide $17,770 for the purchase of library materials at the Civic
Center Library. If awarded, Council will be asked to accept the grant, appropriate funds
and amend the FY 1996/97 budget.
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Attachment A
Library Board of Trustees
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August 28, 1996
B. Collection Development Policy
Director Palmer explained that the purpose of a collection development policy is
to clarify for public and staff the philosophy, criteria, and levels of responsibility
for selecting materials and to maintain the collection in a cost effective, user
relevant manner. Library collections are rated at different levels determined by
how thoroughly a subject matter is covered. General categories are as follows:
Comprehensive
Research - Includes original source materials
Advanced Interest and Study - General undergraduate and some graduate
level
Initial Interest and Study Level - Broad general undergraduate & community
college level works
Basic Interest Level - High School Level
Minimal - Basic interest
After staff training in collection development, it was determined that the
collections at the Civic Center and South Chula Vista Libraries were at the initial
interest level with the EastLake Library collection at the minimal level. (Trustee
Williams arrived at 4:07 pm)
It is extremely difficult to build a comprehensive collection. Approximately 25,000
books are published each year and are only available from the publisher for a
limited amount of time. The Library is unable to purchase from each and every
publisher because of the vast amount of staff time and paperwork it would entail.
Chula Vista purchases the majority of its materials from a central vendor, and has
access to the materials available to that vendor.
The Trustees commended Director Palmer and his staff on the fine job they had
done in developing this collection development policy.
MSUC (Donovan/Viesca) to approve the new collection development policy
C. MURL Grant
MSUC (ViescaIWilliams) to support the Library's application for MURL Grant
funds.
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COUNCIL AGENDA STATEMENT
Item No. /7
Meeting Date 11/5/96
SUBMITTED BY
Resolution J~;l2''? Establishing Terms and
Conditions for "i Employment of John Kaheny as
city Attorney { ~
City ManaJ~~~ ~hs Vote: Yes_ No_l
ITEM TITLE
The city Council directed that a resolution be prepared setting
forth those terms and conditions for the initial employment of the
new city Attorney, John Kaheny, as agreed upon between the Attorney
and the City council.
RECOMMENDATION:
Adopt resolution approving the terms and
conditions of the employment agreement between
the city and John Kaheny.
/7- /
RESOLUTION NO.
/8" Y g--- fr
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ESTABLISHING TERMS AND CONDITIONS FOR THE EMPLOYMENT
OF JOHN KAHENY AS CITY ATTORNEY
The City Council of the city of Chula vista does hereby
resolve as follows:
WHEREAS, the city council of the city of Chula vista has
selected John Kaheny to be the city Attorney of the City of Chula
vista commencing November 20, 1996,
NOW, THEREFORE, BE IT RESOLVED by the city of Chula Vista that
the following terms and conditions are hereby established for the
employment of John Kaheny:
1. Initial annual salary: $116,191.
2. city will pay city Attorney's Public Employees Retirement
system contribution.
3. city will pay annual State Bar Association dues for the
city Attorney.
4. City will provide an automobile allowance of $320 per
month for the city Attorney.
5. The city Attorney will receive a flex plan of $7,000 per
year, and receive the executive fringe benefit package.
Presented by:
John D. Goss, City Manager
Approved as to form by:
U-- YV'v<9-t~
Ann Moore, Acting city Attorney
) 7";L
/~
Item No.
Meeting Date
11/5/96
SUBMITTED BY:
)81<67
Resolution - conceptually Approving the Tentative
Agreement between the city of Chula vista and Sharp
Healthcare for the Purpose of satisfying Sharp's
contractual Obligations to the city in Return for
Bonds Issued by the city ~f! Chula vista
Assistant city Manager ,;:),I)I\~
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ITEM TITLE:
This item is not being transmitted at this time as staff is
awaiting the results of action being taken by the Sharps Board.
The report will be delivered to you on Monday, November 4, if the
Board takes action prior to that. If not, staff will request a
continuance to the meeting of November 12, 1996.
If(