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HomeMy WebLinkAboutAgenda Packet 1997/09/11 Thursday, September 11, 1997 5:30 p.m. "I decl8nl ..nder pen81ty of p8rJury th8t I lIfII _ployed by the City of Chu!a Vista in the OffIce of the City Clark end that I 1l011ted this Agenda/Notice on the !Juliet!" I:l.,.,rd at the ?ubi:~ rf!.t.'!.~\c. es blilddin,:" ~,~n u I ~"" 'n', 1~~r:{'l~ounci1. C;onfe~ence ~o?m OATE'D:._:;11!Jl11 S~:GH~tIL.,- J)j,_,~.L! 1..,?lc......'{j.!-71. 'Administration BUlldmg Special Meetin!l/Worksession of the City of Chula Vista City Council CALL TO ORDER 1. ROLL CALL: Councilmembt:rs Moot _' PauilIa _' Rindone _' Salas _' and Mayor Horton _' BUSINESS 2. REPORT REVIEW OF CITY COUNCIL PRIORITIES - The City Couocil previously had worksessions to discuss City priorities. An information memo was sent to Council on August 8, 1997 with a summary of goals and priorities. Staff recommends that Council evaluate the information, add or suhtract projects or priorities. and provide direction to staff. (City Manager) 3. REPORT DISCUSSION OF CITY MANAGER RECRUITMENT BROCHURE ORAL COMMUNICATIONS This is an opportunity for the general public to address the City Council on any subject matter within the Council's jurisdiction that is not an item on this agenda for public discussion. (State law, however, generally prohibits the City Council from taking action on any issues not included on the posted agenda.) If you wish to address the Council on such a subject, please complete the "Request to Speak Under Oral Communications Fonn" available in the lobby and submit it to the City Clerk prior to the meeting. Those who wish to speak, please give your name and address for record purposes and follow up action. OTHER BUSINESS 4. CITY MANAGER'S REPORT(S) a. Scheduling of meetings. 5. MA YOR'S REPORT(Sl 6. COUNCIL COMMENTS ADJOURNMENT The meeting will adjourn to the regular City Council meeting Oil September 16, 1997 at 6:00 p.m. in the City Council Chambers. Notice is herehy ~iven that the Mayor of the City of Chula Vista has called and will convene a Special Meeting/Worksession or the City Council on Thursday, Septemher II, 1997 at 5:30 p.m. in the Council Conference Room, Administration Building, 276 Fourth A venue, Chula Vista, California. ~ Shirley rtnn, 1\1ayor COUNCIL AGENDA STATEMENT Item ct Meeting Date 9/11/97 ITEM TITLE: Report Review of City Council Priorities City Manager~ U (4/Sths Vote: Yes_NoXXl SUBMITTED BY: The City Council previously held work sessions to discuss and develop city-wide priorities. An information memo was sent to Council on August 8, ]997 with a summary of the Council's tentative goals and priorities, subject to final action by the City Council. The Council requested a work session to finalize the goals and establish priorities. RECOMMENDATION: That Council review the information, revise as required and prioritize the goals for dissemination to staff and the public. It is recommended that staff be given direction on its priorities so that staff may then focus departmental work plans and budget discussions to meet these priorities. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: At the last work session on Council priorities the Council identified the "Next Steps" to be taken with the Goals summary. These steps were: 1. Transcribe and route the Goa]s to Council for finalization and editing. 2. If there are any concerns or conflicts with what was routed, to raise those concerns at a Council meeting under City Manager's report. 3. Ho]d a public hearing for input and prioritizing at the first ]evel. 4. Hold another workshop or at a regular Council meeting to formally adopt and confirm priorities. The minutes from that work session were distributed and approved by Council on March ]8, ]997. Staff had not received any feedback from the Council so an informational memo was distributed August 8, ]997, requesting feedback on the Goals. The Council agreed to a workshop to bring the goals setting to a conclusion. The process to date has been facilitated by Michelle Moomaugh. It was our intent to retain Michelle's services once again to bring this document to completion, however, she will be out of the country at the time of the scheduled workshop. It is our recommendation that rather than delay the process any further that we proceed with this aspect of the workshop as original]y planned with staff assisting the facilitation. ;2- / Page 2, Item c1 Meeting Date 9/11/97 It is also recommended that this workshop focus on prioritization of the goals so that the results can then be compiled and presented at a public hearing. In order to assist Council in working on the finalization of the goals, the following outline is presented as an option for assisting in the process: I. Review goals, clarify and correct as needed 2. Prioritize goals 1. Identify top 5 or 6 2. Prioritize all goals 3. Determine format for finalization 1. Adoption at Public Hearing 2. Public Forums I. Is timing still appropriate 2. Locations and groups to target 3. Staff Direction 4. Ongoing Review I. Frequency of Update 1. Annually as part of budget process 2. In-depth review of one or more goals per quarter 3. In-depth review of one goal per month as a workshop topic FISCAL IMPACT: There is no fiscal impact from this action, however to date the facilitator has been compensated $2,050 for facilitation services. C: I WPW1N601 WPDOCSICCPRlO.911 ;l-;L INFORMATION MEMORANDUM August 8, 1997 TO: Honorable Mayor and City Council VIA: John D. Goss, City Manager~ FROM: Dawn Herring, Budget Manager~ SUBJECT: Establishing city Council Priorities. The City Council completed the initial development of the Council's Goals and Priorities at a workshop on Saturday, March 1, 1997. At the conclusion of that workshop, the Council specifically requested that these goals be transcribed and routed the Council for finalization and editing. The minutes which contained the detailed listing of the goals were distributed and approved by Council on March 18, 1997. The next step was for Councilmembers to raise any concerns or conflict with the minutes which had been routed to them at a subsequent Council meeting. Staff has not received any feedback on the goals as yet and now that the lengthy budget process is completed we are presenting this memo, with the goals attached, in order to assist in facilitating the final review process of the City Council. Once the Council has approved the form and format of the attached goals, it was intended to hold a public hearing for citizen input and prioritization. Once staff has received notification from each Councilmember on the attached goals, 'a report shall be prepared for a Council workshop or public hearing. Should Council have any revisions to the attached priorities, please forward your comments to Dawn Herring/Administration (691- 5031) . ,}/;J, Page 2 SUMMARY OF GOALS: In order to be the best that the city of Chula vista can be in preparation for the twenty-first century, the following goal areas are proposed: . Insure Long-Term Financial stability 1. Balance budget by: . improving revenues . reducing expenditures . reducing reliance on one-time revenues . continue to bring Redevelopment Agency out of the red 2. study multi-year budget process . Make recommendations 3. Implement three-year financial plan . investment policy . potential revenue streams . examine future needs 4. continue utilization of performance-based budgeting . establish measures/standards . how do we know when we "get there"? . Promote Economic Development 1. Attain four-star quality hotels/resorts within city limits 2. Establish project 3. Timeframe 4. Establish Marina commercial/recreational/residential bayfront for completion of "H" street project restaurant/commercial project adjacent to )-Lj Page 3 5. Establish joint planning process with San Diego Port Commission and other key stake holders for Chula vista Bayfront 6. Hold a workshop to explore revitalizing Third Avenue (in March) 7. Hold a workshop to look at developing a master plan for otay Valley Road Area (by April) a. Explore feasibility of expanding Auto Park in area of amphitheater and water park b. Improve/enhance signage c. Quickly determine whether to change street name 2r nQ.t d. Determine identity/image of this area 8. Hold a workshop to discuss the research of a particular area(s) of Broadway needing revitalization (to prevent deterioration); focus on a seament of the 4-5 mile corridor (e.g. south of "L" Street; old trailer parks; bars across street from public school) 9. Review all franchise and other agreements a. SDG&E b. Cox Cable c. Laidlaw d. Electric utility Restructuring 10. Promote individual economic development projects a. IDEC b. School administration building relocation c. WERC d. EastLake Business Park e. BECA 11. Joint corporate yard 02-~ Page 4 . Promote Quality of Life Indicators 1. Air Quality - annual report required from Air Pollution Control District on impact of growth on air quality. 2. Fiscal - annual report required to evaluate impacts of growth on city operations, capital improvements, and development impact fee revenues and expenditures. 3. Police - respond to 84% of the Priority I emergency calls within 7 minutes and maintain average responded time of 4.5 minutes. Respond to 62% of Priority II urgent calls within 7 minutes and maintain average response time of 7.0 minutes. 4. Fire/EMS - respond to calls within 7 minutes in 85% of the cases. 5. Schools - annual report required to evaluate school district's ability to accommodate new growth. 6. Library - provide 500 square feet of library space adequately equipped and staffed per 1,000 population. 7. Parks and Recreation - maintain 3 acres of neighborhood and community parkland with appropriate facilities per 1,000 residents east of Interstate 805, and continue to evaluate the quality and condition of the parks 8. Water - annual report from water service agencies on impact of growth and future water availability 9. Sewer - sewage flows and volumes shall not exceed City Engineering Standards. Annual report from metropolitan Sewer Authority on impact of growth on sewer capacity. 10. Drainage - storm flows and volume shall not exceed City Engineering Standards. Annual report reviewing performance of city's storm drain system. 11. Traffic - maintain Level of Service (LOS) "C" or better as measured by observed average travel speed on all signalized arterial streets, except, that during peak hours, an LOS "0" can occur for no more than any two hours of the day. c2-t Page 5 Those signalized intersections west of Interstate 805 that do not meet the above standard may continue to operate at their 1991 LOS, but shall not worsen. 12. Higher Education - (has not been officially adopted by the City council) . Evaluate and Assess Land Use and Planning 1. Process land use plans effectively and efficiently while implementing and protecting the City's policy interests. 2. Review and update land use projects: A. Project Specific (1) Replanning EastLake III (2) San Miguel Ranch - next phase (3) Salt Creek Ranch (aka Rolling Hills Ranch) (4) otay Ranch SPA I (including West Coast land change of ownership) (5) University (6) Lower Sweetwater Area Plan (7) Sunbow B. Area wide (1) DIF Update (2) Prepare Master Plans for Fire, Parks, and Library (3) Restudy Development Phasing Plan (4) Finalize Agreement with County for Preserve Owner Manager 02- ? Page 6 . update Administrative Policies and Procedures 1. Look at incorporating performance-based budgeting process for budget planning - to be completed prior to July 1, 1997 2. Examine the benefits of multi-year or two-year budget process as an approach - to be completed prior to July 1, 1997 3. Examine a short-term Financial Plan as a possible benefit to the city - to be completed by January 1998 4. Staff review and recommend a pOlicy-review cycle (3 year, 4 year, whatever) - within next 3-4 months 5. Staff to develop systematic way to prioritize individual land use requests 6. Staff work on developing a long-term strategic economic development plan. . Promote and Influence Regional Issues Maintain a presence and/or achieve a role at meetings involving regional issues which have potential impact on Chula vista (e.g. SANDAG, Water, Trash, Brown Field, NAFTA, Jobs Training, Regional Library Bond, Regional Work/Force and Employers Center, MSCP, Sewer-wastewater, 905, Regional Transit issues, Welfare Reform Impacts). H:\HOME\ADMIN\DAWN\GOALS.A13 ~-?