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HomeMy WebLinkAboutcc min 1992/06/09 (2) MINUTES OF ADJOURNED MEETING/WORKSESSION OF THE CITY OF CHULA VISTA Tuesday, June 9,1992 4:15p.m. Council Conference Room Administration Building CALL TO ORDER 1. ROLL CALL: PRESENT: CouncilmembersGrasser Horton (arrived at 4:50 p.m.), Moore, Rindone, and Mayor Nader. ABSENT: Councilmember Malcolm ALSO PRESENT: John D. Goss, City Manager; Bruce M. Boogaard, City Attorney; and Beverly A. Authelet, City Clerk. BUSINESS 2. REVIEW OF DEPARTMENTAL BUDGETS' NON-DEPARTMENTAL, CARRYOVER ITEMS FROM OTHER DEPARTMENTAL BUDGET REVIEWS, SUPPLEMENTAL REPORTS, AND WISH LIST. BOARD/COMMISSION/COMMITTEE BUDGETS WILL BE HEARD AT 7:00 P.M. IN THE CITY COUNCIL CHAMBERS. Non-Departmental Bnd,et. Mayor Nader asked how much were the SANDAG dues annually? Mr. Goss responded that in this fiscal year our SANDAG dues were $29,143. For next fiscal year, thcy will be $30,600 which will be an increase of$I,457. Mayor Nader asked if this was paid in a lump sum or in installments? Lyman Christopher, Finance Director, responded it is paid in a lump sum at the beginning of the fiscal year. Councilman Moore asked what staff gained from the National League of Cities? Mr. Gossstated that statT didn't gain a lot, but the most valuable was the Newsletter which keeps us apprised of National legislative issues which cities should be aware of. Mayor Nader stated he had only attended one National League of Cities conference. It was similar to the League of California Cities which provides an opportunity for exchange of ideas and hearing about various programs in other regional cities. He had been appointed to the Social Service Policy Committee of the National League of Cities which are held concurrently with the National Conferences. There are two conferences each year. He felt it was too early to tell what benefit there was to the city. Councilman Rindone stated he attended the National League of Cities winter conference. He felt it was most helpful and enlightening to see and hear issues at the National level. He suggested that in the future if the Mayor could not attend, attendance should be rotated to other councilmembers. He felt the maximum to attend should remain at one. Minutes June 9, 1992 Page 2 MOTION: Moved by Nader, seconded by Moore, and carried 3-0-2 to approve the Non-Departmental Budget. MOTION: Moved by Nader, seconded by Rindone, and carried 3-0-2 to direct a letter be sent over the Mayor's signature to accompany the SANDAG dues check expressing concern with certain discrepancies between Board direction and statT action that have taken place and indicate our intent to closely monitor statT compliance with Board action in the future with copies of the letter sent to other Board members and make the letter available to the media. Carry Over Items Mr. Goss stated Council had received 29 Supplemental Budget Reports. The first six items have been taken care of as follows: Budget graphics used in overview session. Au information item. 2 City memberships. An information item. 3 Flooding and corrective facilities. An information item. 4 Fiscal Impact Reports for new developments. An information item. 5 Chip seal lane miles. An information item. 6 Reclassification of Administrative Office Specialist to Public Works Technician, has been incorporated into the conceptual approval of the Public Works Operations budget. Mayor Nader stated that when funding from whatever source becomes available, it would be desirable to accelerate one of the nood control or drainage projects in the Capital Improvement Budget. 7 Equipment replacement fund. Councilman Moore asked if the original policy regarding the wear and tear on fire equipment which was adopted in 1982 has now changed since the wear and mileage has increased considerably? Mr. Goss responded that we are still following that schedule through our equipment replacement program. There has been no suggestion or recommendation by the Fire Department to change that schedule. 8 Creation ofNIC members. (Bayfront Conservancy Trust). Councilman Moore asked what was the City Manager's interpretation of Council's action? Mr. Thomson stated that statTwas in the process of putting together a report with new information. 9 Justification of additional attorney. Minutes June 9, 1992 Page 3 MOTION: Moved by Nader, seconded by Rindone to add an additional position of Deputy City Attorney in the City Attorney's office and deletion of the 20 hour per week position and to come back on the requests regarding remodeling, additional clerical, and legal consulting costs for Community Development in July at the time when looking at the Community Development budget. Councilman Rindone stated that Councilman Malcolm had some concernS which he may want to address, therefore, the item was trailed. 10 Discontinuing data processing services for Laidlaw. An Information item. . . . (Councilwoman Grasser Horton arrived at 4:50 p,m) . . . I I Cost savings and revenue generating projccts, Councilman Moore asked if this took in the Downtown parking or was it separate? Mr. Goss responded that the Downtown parking will be looked at through this, but not from the perspective of adding additional charges for fines at the parking meters. This is basically ]ookingat the issne of the amount of General Fund support for parking meter enforcement and maintenance. Councilman Moore felt that if you generate more enforcement and generating more tickets, then you need to increase stafT. Is that what is best for the overall city? Mr. Christopher, Finance Director, stated this was a policy issue. This did occur three years ago when there was a conscious decision made to increase enforcement of the down town area by adding an additional enforcement officer. This request initially came from the Downtown Project Area, When we did that, we started issuing more citations which increased tbe workload in the Finance Department. If the Councilor Downtown Project Area Committee desires to change this, they may do so. Mr. Goss added that the enforcement and workload increased initially but has been rather stable since. MOTION: Moved by Nader, seconded by Moore, and carried 4-0-1 (Ma]co]m absent) to make a referral to staff, the Project Area Committee, and Downtown Ilusiness Association for input regarding this issue, 12 Prospective FY 1993 periodical cancellations, This has becn added to the Wish List. 13 Eastlake High Schoo] Library. Has already been done previously. 14 Consultant/service provider use during FY 91-92. An information item. IS Require to hire a half-time Landscape Planner; and Public Works/Engineering request for Licensed Land Surveyor. Mayor Nader felt the department making the request has made agood case for the request. He felt there may be other items from the Wish List or to be added to the Wish List which are fully justified, Since these involve the creation of new positions, Mayor Minutes June 9,1992 Page 4 Nader suggested that these be added to the Wish List. Mr. Goss stated that the difference in these is that General Fund support is not required, but funds come from the Capital Improvement Projects. Item No. 15 was included in the tentative approval of the Recreation Budget. 16 Community promotions - Drum & Bugle Corps. Item to be trailed to 7:00 p.m. 17 Questions on Planning Department Budget. An information item. 18 Public Works/Engineering request for Licensed Land Surveyor. See item 15. 19 CIP Projects in Montgomery. Mayor Nader wanted more specific information because some of the items seemed vague. For example, "street improvements." He wanted to know what the street improvements were. 20 Reconstruction and overlay of East "H" Street from I-80S to Del Rey Boulevard (STM-303); and 21 Pavement deterioration at seams; pavement repair at 5th and K; and J Street, Broadway to Third. Councilman Moore asked why we accept a project when the pavement is going down wrong. Mr. Goss responded that should not be happening currently. Mayor Nader asked who recommended acceptance of the unacceptable work and how did it happen'] Maybe some supplemental information needs to come to Council that addresses this so we can be assured it will not happen again. Mr. Rindone felt staff was very upfront on this when they stated they did not have an inspector at the site when it was being laid. Subsequently, we now have a person doing that. Mr. Swanson, City Engineer, stated that in 1983-84 when H Street was constructed, We were not doing materials testing either; we are today. . . . Councilman Rind one left - 5: 13 p.m. . . . 22 Freeway Interchange Study (TF 147). A Capital Improvement Project. 23 Public Works/Engineering Traffic Signal upgrade (TF-143). A Capital Improvement Project. 24 Greenbelt bicycle path feasibility and location/design concept study. Mayor Nader stated that when this item comes back, he will want a cost breakdown included. 25-26 Board and Commission Secretarial support; Park acquisition and development fee utilization. Minutes June 9,1992 Page 5 MOTION: Moved by Nader, seconded by Grasser Horton, and approved 4-0-1 (Malcolm absent) to approve stafT recommendations on 25 and 26 with the Boards and Commission secretary position added to the Wish List. 27 Laidlaw franchise increase - no increase versus the 1/2 percent difTerence would be $42,000. An information item. There being no further business, the meeting recessed at 5:37 p.m. to go into Closed Session to discuss "Instructions to Negotiators regarding personnel pursuant to G.c. ~54957.6". The meeting reconvened at 5:55 p.m. with all members of the Council present. OTHER BUSINESS 3. CITY MANAGER'S REPORT(S) Because of the lateness of the hour, all remaining Agenda items were trailed including the Wish List items and Revenues except the Mayors Comments. 4. MAYOR'S REPORT(S) MOTION: Moved by Nader, seconded by Rindone, and carried unanimously 5-0 to excuse Malcolm and Nader for the meetings of June 16 and 23 and Grasser Horton for the meeting of June 21. 5. COUNCIL COMMENTS There were none. ADJOURNMENT There being no further business, the meeting adjourned at 6:00 p.m to the regularly scheduled Council meeting in the Council Chambers. Respectfully submitted, \~ ( t1:illf Beverly A. iXuthelet, CMC City Clerk