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HomeMy WebLinkAboutcc min 1976/02/25 MINUTES OF A REGULAR ADJOURNED MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA Held Wednesday - 4:00 p.m. February 25r 1976 A regular adjourned meeting of the City Council of the City of Chula Vista, California was held on the above date in the Council Conference Poom, City Hall, 276 Fourth Avenue, with the following Councilmen present: Mayor Hamilton, Councilmen Hobel, Hyde, Egdahl Councilmen absent: Councilman Scott Staff present: City Manager Cole, Citv Attorney Lindberg, Director of Public Works Robens, Assistant Director of Public Works Lippitt, Assistant to City Manager Wittenberg, Administrative Analyst Doug Boyd, Personnel Assist- ant Gary Van Beenen, Plan Checker Tom Dyke SPACE NEEDS STUDY - Director of Public Works Pobens gave a Purpose and Findings brief summary of the method used in arriving at the proposed occupancy plan alternatives. The Consultant dealt directly with the department heads, then these results were reviewed by the City Manager and Assistant Citv Manager in order to make the necessary changes to ensure that the total figures were in line with the projected population growth. This proposal anticipates no new exten- sive change in Personnel services - it just allows the City to maintain the present level. However, the report does estimate the space requirements for selected departments over the next fifteen years. One of the main purposes for the study was to improve service to the public, espec- ially the DOTS Program (Delivery of Technical Service) and to improve inter- departmental efficiency. One of the major findings developed by the study was that it would be advantageous to move Purchasing, Administration, Parks and Recreation, Community Development and all departments in the Annex into the Civic Center area. This would require the utilization of both the Post Office and the Library. It was recommended that an area of 2500 sq. feet be allowed for an expanded Council Chamber and two locations were suggested for this - expanding the present location in City Hall or a new location in the Post Office building, built from the ground up. Service to the public was also considered in these plans in that the public could enter the Administrative Section or the DOTS section and have one stop service. Furnishings Another element considered in the study is that of furnishings or the interior plann- ing concept. Three concept~ were mentioned: 1. Conventional space such as this build- in~. City Council Meeting -2- February 25, 1976 2. Open space concept. 3. Open space using all new furniture which is designed specifically for that open space. It was determined that the least expen- sive of these would be %he open space concept with the minimum number of walls and using the existing furniture as much as possible an estimated 80% of exist- ing furniture could be used. The matter of demountable walls was also studied; this would provide a relatively inexpen- sive way of relocating departments, etc., once the initial cost was paid. The de- mountable walls would also allow a different number of office areas , pro- vide for change and expansion in the future and increase efficiency. Staff Recommendation The alternative recommended by Staff is No. II-B because it moves the Council Chamber. This location would facilitate easier parking for the public, would be more convenient for the City Clerk in attending Council meetings, as well as for the Public Works and Planning Depart- ments in setting uD displays for Council meetings. Another desirable feature about this location is that it would per- mit security from the ground up whereas in its present location there is no security. City Manager Cole commented that if the Council Chamber is no% moved, one of the first things it would be necessary to consider when remodeling the present location is to find a place for the Courts to operate. Discussion Councilman Egdahl commented that he could see nothing wrong with having the Council Chambers in the Library building but he could see an advantage in having the Council offices somewhat adjacent to the Chambers. This would permit Council mem- bers to look at paperwork before the Council meeting starts as well as having a private place to hold a conversation in the event a citizen wanted to meet with them. Mr. Robens said there is sufficient space in the building for a private area such as the one Councilman Egdahl mentioned as well as for a conference room. In the event a full-time Council is on hand by the year 1990, the plan in either Alter- native II-A or II-B greatly expands what is provided at the present time. The ex- pansion is more than sufficient for additional staffing also. Mayor Hamilton remarked that he had always favored keeping the Council Chambers in the same location as at nre~ent: City Council Meeting -3- February 25, 1976 due to the noise and interference to per- sonnel through the use of the Chambers by so many different groups, he believes there is some merit to having it located in the Library if all the modern devices could be utilized and parking facilities for all concerned were much improved; he believes, however, there should be some space provided for the Council to have desks and a private cubicle with private lines, etc. Councilman Hyde noted that one of the major objections to Alternative II-B is that the Council offices are about as far away from the Council Chambers as they can get; he asked in the event II-B is selected, would it be practical to re- locate the Mayor/City Council complex closer to Council Chambers - ~ossiblv where Finance or the City Attorney is presently located in this building. The Consultant stated that with Mr. Hvde's suggestion, so much space in the Library/ Post Office complex would be wasted it would necessitate locating the DOTS functions in City Hall where they would, of necessity, be scattered and the plan would not work as well. Motion for designation It was moved by Councilman Hobel,seconded by Councilman Egdahl and unanimously carried by those ~resent to accept the report and designate Alternative II-B. Mr. Robens stated he would explore the possibility of changing the Mayor/City Council complex to what is presently designated "Personnel" and locating Per- sonnel adjacent to their Testing Room. He said that the designation of Alterna- tive II-B would not mean that the partic- ular locations are frozen -- this would merely allow Public Works to select an architect, make a layout of the plan and come back to Council for approval. City Manager Cole explained that probably July 1st would be the earliest date which this could go out for bid. JOINT PowERs AGREEMENT - City Attorney Lindberg said after consid- South Bay Courts erable discussion and correspondence with County Counsel and O'Melveny & Myers, a draft of a Joint Powers Authority was prepared. By means of this device there would be the possibility of the City utilizing the authority to issue bonds for total completion of our Civic Center complex which could be repaid through revenues. City Council Meeting -4- February 25, 1976 One option of the Joint Powers Authority would be the concept of incorporating the Third and H Street site and the present Civic Center site under the authority and jurisdiction of the Joint Powers Authority, in which case the City of Chula Vista would be approximately on a 50/50 basis. The firm of O'Melveny & Myers indicated their concern over the extent of the City's. participation in providing a joint public authoritv for the construction and operation of the Regional Center since a Joint Powers Authority necessitates, bv law, a mutual interest on the Dart of both parties, each of which has the power to undertake the project on their own. Mr. Cole has written O'Melveny & Myers indicating certain uses which the City would make of the County Regional Center. The financial obligations would be solely in terms of capital investment and the City of Chula Vista would be fully respon- sible for the cost of operations of this area. The procedure would be to separate the amount of bond funds used for capital investment and make contribution on an annual basis toward the portions of those bonds used for capital operations. Councilman Egdahl expressed concern as to how the citizens of Chula Vista would be taxed with regard to this bonding, if the approach is decided upon to combine the two sites, also if citizens would be pay- ing a disproportionate share of the bonds for the Regional Center or if the rest of the County would DaV its proportionate share. Mr. Lindberg said the amount will come out of a total funded package the same as the Bayfront. Term of Joint Powers Agreement Mr. Lindberg said he assumed the term of the Joint Powers Agreement would be 30 years; he explained that provisions could be made to pay off the capital investment, thereby eliminating the City's continuing responsibility while still remaining a part of the Joint Powers Authority. Under this arrangement there is a public corpora- tion - the Joint Powers Authority - where there is participation from both City and County. That entity would own all of the property; ownership would remain with that authority until the bonds were retired, at which time %he property would revert in our case to the City and the Regional Com- plex to the County. Direction from Council Mr. Lindberg said direction is needed from Council to inform the attorneys that this is an option which the City would like to fully explore. A Joint Powers Agreement could then be brought back to Council for approval. City Council Meeting -5- February 25, 1976 Motion to bring back It was moved by Mayor Hamilton, seconded Joint Powers Agreement by Councilman Hobel and unanimously carried that Council direct staff to bring back a resolution of intent to enter into a Joint Powers Agreement with the County of San Diego for development of the County Reg- ional Center and to bring back additional information as directed by Council. PROCEDURE OF APPOINT- MENT TO BOARDS AND Councilman Hyde suggested that considera- COMMISSIONS tion be given to a procedure whereby can- didates for Boards and Commissions would be interviewed, suitability determined for a particular Board or Commission, then placed on a reserve list for assignment when a vacancy occurs, thereby creating a reservoir of candidates from which to choose; secondly, that when no more than ten applications have been received, a regular schedule be set uD for interviews, then these names be added to the reserve list. Councilman Egdahl commented that he could see some problems in this a~roach in that conditions do change from one resignation to another. Councilman Hyde agreed but said some method other than the present one should be instituted to ensure the orderly flow of the ~rocedure. He asked that Council consider directing the Mayor to make appointments subject to ratification by the City Council, to all Boards and Commissions other than those which are mandated by State law or established bv the Charter, where it is mandatory that City Council make the appointments. Councilman Egdahl said he would like for Council to discuss the possibility of having many of the Boards and Commissions operate only when a specific item is re- ferred to them by City Council as opposed to having a month-by-month operation. Motion to Adopt Policy It was moved by Councilman Hyde, seconded by Mayor Hamilton and unanimously carried by those present that the City Council adopt a policy of having the Mayor make appointments to all Boards & Commissions other than those which are mandated by State law or established bv the Charter, subject to the ratification of City Council. In connection with this Drocedure, it was asked that the following items be accomp- lished: 1. Place on the agenda at a later date for discussion by the Council, the roles of the non-mandated Boards and Commissions and how they should function in relationship to the Council. City Council Meeting 6 February 25, 1976 2. The City Clerk establish procedures whereby candidates, once interviewed, will be placed on a reserve list for appointment; that these candidates be so notified so that in the event they no longer desire to serve, they may at this time decline. 3. A procedure be established whereby when six to ten applications have been re- ceived, interviews be scheduled immed- iately. 4. A Master File be maintained in the City Clerk's office which would be available to City Council for information at any time. 5. A Polaroid camera be available to take a picture of each applicant and attach to the individual application. ADJOURNMENT Mayor Hamilton adjourned the meeting at 5:50 p.m. Coun~il Secretary_ LMN:lmn