Loading...
HomeMy WebLinkAboutcc min 1976/05/06 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 1 Held Thursday May 6, 1976 An adjourned regular meeting of the City Council of Chula Vista, California was held on the above date beginning at 4:00 p.m. in the Council Chamber, City Hall, 276 Fourth Avenue, for the purpose of budget review for fiscal year 1976-77. The following Councilmen present: Mayor Pro Tempore Scott, Councilmen Hobel, Hyde, Egdahl Councilmen absent: Mayor Hamilton Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant, Administrative Assistant Smith In the absence of Mayor Hamilton, Mayor Pro Tempore Scott conducted the meeting. MAYOR'S LETTER READ Hayor Pro Tempore Scott read the letter from (Utility Tax) Mayor Hamilton in which the Mayor asked that the Council consider: 1. Reducing the utility users maximum percentage rate from 5% to 4.5%. 2. Exempt all citizens over 65 years of age. 3. No entity be required to pay more than $50,000 utility user's tax during one calendar year. Council's comments The Council concurred that they would first review the entire budget before considering the utility tax. CITY MANAGER'S REPORT City Manager Cole reported that there have been a few changes in the format of the budget for this next fiscal year. Included in the budget for each department are the fringe benefits so that the total cost of personnel can be attributed to those departments. The large departmental budgets have been broken down into several accounts, such as Library, Public Works, Parks and Recreation, and Community Development. The budget is sound and the tax rate remains at $1.35; however, if the utility tax rate is reduced, this difference would have to be made up in the budget in some way. Percentage of Councilman Hyde voiced his concern that the bud- budget increase get has increased 15% over that of last year. Assistant City Manager Asmus explained that last year $258,000 Block Grant money was not included in the budget. This year, the $573,000 has been included. REVENUE ESTIMATES In answer to the Council's questions, Director of Finance Grant explained the rationale for the 1976-77 increases for the current property taxes - secured and unsecured - the Director's projection of 6% over the entire tax roll; last year it was 6.1%; the Sales tax, franchise tax and utility tax. City Council Meeting -2- May 6, 1976 Dog Licenses Mr. Grant noted that the increase in the dog licenses are those based on the current fees. Councilman Hyde referred to the Council meeting of January 13, 1976 in which the Council directed the staff to revert back to the old license fee schedule plus some type of inflation factor. Mr. Grant said that the staff was also directed to come back to the Council with a report during this budget session and his office has had very few complaints regarding the fee schedule. Mr. Grant then submitted a detailed report to the Council in which he justified the present fee schedule. Mayor Pro Tempore Scott stated that the Council will review this and consider it at the same time as the utility user's tax. CONTINUED EXPLANATION Mr. Grant continued his explanation of the revenues OF REVENUES for 1976-77 discussion; in particular, the library fines, investment earnings, State grants, cash basis fund, green fees, park dedication fees, vehicle code fines and parking meters. Parking meter fees Mr. Grant remarked that Chula Vista probably has one of the lowest parking meter fees in the State of California, and in addition, the motorist is offered a "courtesy" fund - an additional 12 min- utes at no charge. The Council discussed the City-acquired property on Del Mar Avenue. Mr. Cole explained that that Parking Place Com- mission wants this paved ($6,000). It is outside the district and will be used only by those people who are adjacent to it (permit parking). Motion for staff report It was ~oved by Councilman Hyde and seconded by Councilman Hobel that the staff give the Council a recommendation as to the disposition of the Del Mar parking lot property - either to proceed with the paving and meter it or do something else with it. Council discussion Council discussion followed on the redevelopment of the Town Centre area and consideration of this parcel in that project and the cost for improving the lot. Substitute motion It was moved by Councilman Egdahl, seconded by Mayor Pro Tempore Scott and unanimously carried that this property be paved and be used for permit parking - for $6,000 - and the money to come out of the parking meter fund. Discussion of motion City Manager Cole declared that the City will not realize any revenue from this lot for three years. The $6,000 is for City forces to do the work and does not include their salaries and the equipment - it is for material only. City Council Meeting -3- May 6, 1976 CONTINUED EXPLANATION Mr. Grant continued his explanation of the OF REVENUES current and projected revenues. ACTIVITY 0105 It was moved by Councilman Hyde, seconded by Councilman Hobel and unanimousl~ carried'that CITY COUNCIL Activity 0105 be approved as recommended by the City Manager. "Dial-Ur-Mayor" Mayor Pro Tempore Scott questioned the new "Dial-Ur- Mayor" phone equipment. City Manager Cole explained that the cost is covered in this year's budget. The reason for not getting Council approval was the time 6tement - the new phone books were being printed and it was necessary to get this new number in. The Mayor, however, did give his approval. The City Clerk noted that the amount for the operation of this new service was not included in the new budget. Motion to add It was moved by Councilman Egdahl and seconded to budget by Councilman Hobel that the cost of the opera- tion of this phone equipment ($380) be added to the budget for the coming year and that it be given a one-year trial to see what kind of information is obtained from that for the City Council. Discussion of motion City Manager Cole explained the need for the service. Councilman Hyde felt that the explanation offered by the City Manager fell more in line with the Citizens Assistance Officer's calls and should be listed in the directory as such. Motion carried The motion to give the phone service a one-year trial passed by the following vote,to-wit: AYES: CounCilmen Egdahl, Hobel, Hyde Noes: Mayor Pro Tempore Scott Absent: Mayor Hamilton Councilman Egdahl asked the staff to check and see if the emergency phone numbers could be listed first on the recording heard when dialing City Hall after hours. ACTIVITY 0150 It was moved by Councilman Egdahl and seconded CITY ATTORNEY by Mayor Pro Tempore Scott to approve Activity 0150 as recommended by the City Manage~ Legal Intern City Manager Cole explained his reasons for cutting the requested amount in half was based on the fact that there is an attorney for the Redevelopment Agency on a retainer basis which should reduce the demands on the Attorney's Office. If there should be a demand on the Attorney's Office in the next fiscal year, the attorney can ask for a supple- mental appropriation. City Council Meeting -4- May 6, t976 City Attorney Lindberg commented that he has no objections but does have reservations about the adequacy of the dollar amounts in several cate- gories. He noted the amount of staff and the services of his department. Motion carried The motion to approve the City Attorney's budget as recommended by the City Manager carried by the following vote, to-wit: AYES: Councilmen Egdahl, Scott, Hyde Noes: Councilman Hobel Absent: Mayor Hamilton ACTIVITY 0160 The Council discussed Account 5269 (Equipment CITY CLERK Maintenance - City Forces). City Manager Cole explained that this vehicle is assigned to the City Clerk's Office - she has first priority; however, it is a pool car and used by all departments in the City. The amount budgeted is that set up by the Public Works' schedule - operation and maintenance. Councilman Egdahl suggested having a "City Car Pool" account rather than charge pool cars to a specific department. Motion to approve It was moved by Councilman Hyde, seconded by Activity 0160 Councilman Egdahl and unanimously carried that Activity 0160 be approved as recommended by the City Manager. ACTIVITY 0170 City Clerk Fulasz submitted a draft of the cost ELECTIONS of the April 13, 1976 election notin9 that the cost of the elections has increased considerably in the past two years due to increased costs of paper, printing, voter registrations, Spanish translations, and labor. She asked that the amount budgeted ($24,000) be increased by $1,500 to cover the Mayor's election which will be held in April 1977 and that the City continue its contract with the Registrar of Voters to conduct the City elections. Motion to approve and It was moved by Mayor Pro Tempore Scott, seconded increase Activity 0170 by Councilman Hobel and unanimously carried that budget Activity 0170 with an increase of $1,500 be ap- proved. Dinner break The Council recessed at 6:00 p.m. and the meeting reconvened at 6:30 p.m. ACTIVITY 0210 City Manager Cole explained the new proposed CITY ADMINISTRATION "Administrative Series" showing the current and proposed class titles. In this budget, it affects Administrative Analyst I who will become a Senior Administrative Analyst with an increase of $97 a month. Motion to approve It was moved by Councilman Hyde and seconded by title changes Councilman Egdahl that the proposal be accepted City Council Meeting -5- May 6, 1976 assuming the City Manager will identify each change which results in an upgrading of actual function. (This is approving the concept). Am]~IST~TiVES£R~ES Extsttn9 Class Titles proposed Class TiCles Assistant to the City Manager Assistant to the City Manager Administrative Assistant Administrative Assistant A~inistrative Analyst II Senior Administrative Analyst Administrative Analyst I Administrative Analyst II Administrative Trainee Administrative Analyst I Administrative Aid Administrative Aid Personnel Assistant Personnel Assistant Personnel Analyst Senior Personnel Analyst New Position Level - Personnel Personnel Analyst Administrative Aid - Business Office Manager Business OPfice Manager Pool car The Council questioned the continued use of the Mayor's old car now used as a pool car. Assistant City Manager Asmus explained that the City has a problem with the need for pool cars. This has been brought about as a result of the City employees using their own cars on City business and not having the proper insurance to cover them. City Manager Cole asked that the Council con- tinue the discussion of pool cars at the time the Public Works' budget is considered. Motion to approve It was moved by Councilman Hyde, seconded by Activity 0210 Councilman Egdahl and unanimously carried that Activity 0210 be approved as recommended by the City Manager. ACTIVITY 0520 City Manager Cole explained that the budget has PURCHASING increased substantially due to the proposed pur- chase of new printing equipment - a total offset duplicating system for $29,910. Purchasing Agent Espinosa noted that the City presently has approximately 800,000 xeroxed copies a year at a cost of 3-1/2~ to 4~ per copy. With this new printing equipment, it will reduce the cost to 1/2¢ per copy. CETA employees Mayor Pro Tempore Scott reported that the CETA employees will have to be cut drastically by January due to a lack of funds. Mr. Espinosa said he has two CETA employees: one currently in the print shop and one in purchasing. The new equipment can be operated by one person, if necessary. Motion to approve It was moved by Councilman Hobel, seconded by Activity 0520 Mayor Pro Tempore Scott and unanimously carried that Activity No. 0520 be approved as recommended by the City Manager. City Council Meetin§ -6- May 6, 1976 Recess to Redevelopment At this time (7:30 p.m.) the Council recessed Agency Meeting to the Redevelopment Agency meeting. The Council meeting reconvened at 7:50 p.m. ACTIVITY 0420 It was moved by Councilman Hyde, seconded by FINANCE Councilman Egdahl and unanimously carried that Activity 0420 be approved as recommended by the City Manager. Vacation - In answer to the Council's query, Director of Pay-in-lieu Finance Grant explained that his Senior Accountant is retiring and this is her accumulated vacation. The Council questioned the City policy concerning vacation accumulation. Mayor Pro Tempore Scott indicated the City should have a policy whereby vacations must be taken annually or the employee loses that time., City Manager Cole asked for some time to research the current City policy. Motion to approve It was moved by Councilman Hobel, seconded by Activity 0420 Councilman Hyde and unanimously carried that Activity 0420 be approved as recommended by the City Manager. ACTIVITY 2300 It was moved by Mayor Pro Tempore Scott, seconded PARKING METER FUND by Councilman Hobel and unanimously carried that Activity 2300 be approved as recommended by the City Manager. ACTIVITY 3000 It was moved by Councilman Hyde, seconded by 1960 HARBOR DEVELOPMENT BOND Councilman Egdahl and unanimously carried that Activity 3000 be approved as recommended by the City Manager. ACTIVITY 3050 It was moved by Councilman Hyde, seconded by 1965 GOLF COURSE BOND Councilman Egdahl and unanimously carried that Activity 3050 be approved as recommended by the City Manager. ACTIVITY 3100 It was moved by Councilman Hyde, seconded by POLICE FACILITY BOND Councilman Egdahl and unanimously carried that Activity 3100 be approved as recommended by the City Manager. ACTIVITY 4100 It was moved by Councilman Hobel, seconded by RETIREMENT FUND Mayor'Pro Tempore Scott and unanimously carried that Activity 4100 be approved as recommended by the City Manager. ACTIVITY 0700 City Manager Cole stated that there is a 25% INSURANCE increase in this year's liability; however, the City has not been able to obtain a final figure from the insurance carrier. Director of Finance Grant remarked that Harbor Insurance (City's present carrier) will be City Council Meeting -7- May 6, 1976 submitting a bid; however, they 'did not want to make a commitment until close to the deadline. There is an additional quote from another insurance company. Motion to approve It was moved by Councilman Egdahl, seconded by Activity 0700 Councilman Hyde and unanimously carried that Adtivit~ 0700 be ~pproved as recommended by the City Manager. Motion for It was moved by Councilman Hyde, seconded by staff recommendation M~yor Pro Tempore Scott that after the budget hearings are over and in the new fiscal year, the staff be directed to make recommendations to the City Council as to whether it should come up with some plan to provide for other means of insurance coverage rather than pri- vate insurance (by the first of August). City Manager Cole remarked that a study is coming from the Risk Management which will cover this Council's concern. Motion carried The motion carried unanimously. ACTIVITY 0620 Councilman Egdahl questioned the Planning Tech- PLANNING nician position. Director of Planning Peterson explained that the position is currently held by the graphic illustrator Under CETA. The Council discussed a change of title for this position and the need for this employee's talent in the City. Motion to delete It was moved by Mayor Pro Tempore Scott that position Activity 0620 be accepted and eliminate this one position. No second to motion The motion died for lack of second. Motion for position It was moved by Councilman Hyde and seconded by to remain as CETA Councilman Egdahl that staff be directed that this position be earmarked as one of the CETA positions to remain after there is a reduction of the CETA staff. Discussion of motion Mayor Pro Tempore Scott noted that if the Activity 0620 is approved, this position remains as full'time empl~oyment. Motion withdrawn Councilman Hyde withdrew his motion; Councilman Egdahl withdrew his second. Motion to retain It was moved by Councilman Hyde, seconded by position Councilman Egdahl and unanimously carried that the Planning Technician position be deleted as a full staff position but that funds be retained for a CETA position (supplementary funds) in this job and that staff be directed to include this position as one of the CETA positions finally retained. Motion to approve It was moved by Councilman Hobel, seconded by Activity 0620 Mayor Pro Tempore Scott and unanimously carried that Activity 0620 be approved as recommended by the City Manager - as amended. City Council Meeting -8- May 6, 1976 ACTIVITY 0260 Director of Community Development Desrochers COMMUNITY DEVELOPMENT explained that $65,980 of the salaries will be paid out of Redevelopment, Community Block Grants,Third Avenue and Bayfront. Motion to approve It was moved by Councilman Egdahl, seconded by Activity 0260 Councilman Hobel and unanimously carried that Activity 0260 be approved as recommended by the City Manager. ACTIVITY 2400 It was moved by Councilman Hyde, seconded by REDEVELOPMENT - Councilman Egdahl and unanimously carried that THIRD AVENUE PROJECT Activity 2400 be approved as recommended by the City Manager. ACTIVITY 2410 It was moved by Councilman Hyde, seconded by REDEVELOPMENT - Councilman Egdahl and unanimously carried that BAYFRONT PROJECT Activity 2410 be approved as recommended by the City Manager. ACTIVITY 2460 It was moved by Councilman Hyde, seconded by BLOCK GRANT Councilman Egdahl and unanimously carried that Activity 2460 be approved as recommended by the City Manager. STATUS OF BUDGET Director of Finance Grant reported that there is now a savings of $7,220 in the budget. REPORT OF VACATION Assistant City Manager Asmus stated that he will PAY-IN-LIEU report on this policy at the next meeting. ADJOURNMENT The meeting was adjourned at 8:37 p.m. to the meeting scheduled for Friday, May 7, at 4:00 p.m. Jennie M. Fulasz, City~lerk