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HomeMy WebLinkAboutcc min 1976/05/07 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 2 Held Friday May 7, 1976 An adjourned regular meetin§ of the City Council of the City of Chula Vista, California was held on the above date beginning at 4:00 p.m. in the Council Chambers, City Hall, 276 Fourth Avenue, with the following Councilmen present: Mayor Hamilton, Councilmen Scott, Hobel, Egdahl Councilmen absent: Councilman Hyde Staff present: City Manager Cole, Assistant City Manager Asmus, Administrative Analyst Smith, Director of Finance Grant Mayor Hamilton, waiting for a quorum, called the meeting to order at 4:20 p.m. ACTIVITY NO. 0250 City Manager Cole remarked that the salary PERSONNEL account is reduced; however, this is offset by the Director of Personnel's contract which is shown under "Professional Services". Motion to approve It was moved by Councilman Egdahl, seconded by Activity No. 0250 Councilman Scott and unanimously carried by those present that Activity No. 0250 be approved as recommended by the City Manager. Vacation Director of Personnel Bigge explained the City's Pay-in-lieu present system whereby an employee can accumu- late up to three years vacation pay. He added that the policy was ambiguous, as written, and would ask for time to re-write it. (Councilman Hobel arrived at this time - 4:35 p.m.) Motion for It was moved by Mayor Hamilton, seconded by modification Councilman Scott and unanimously carried that in policy the Director of Personnel be directed to take out the ambiguity in the regulations and bring it back to the Council for action as soon as possible. Discussion of motion Assistant City Manager Asmus stated that there are quite a few employees at the present time that have more than 2 years accumulated. Councilman Hobel asked that a list of these employees be brought to the Council, before the close of the budget sessions, so that the Council will know what the impact is. Councilman Hobel added that the City Manager should encourage the employees to take their vacations. Councilman Egdahl clarified the motion indi- cating that when the policy is rewritten, no employee will be able to accumulate more than two years vacation on the books. Councilman Scott, in answer to City Manager's question, stated that the employees should be given one year to use ~p their accumulated vacation (over two years). City Council Meeting -2- May 7, 1976 ACTIVITY NOS. 1211-1250 City Manager Cole explained that three Fire- FIRE/EMERGENCY SERVICES fighter positions which were originally CETA are recommended for permanent positions. Assistant City Manager Asmus stated that the total cost, including fringe benefits for these positions is $50,440. Chief Smithey remarked that his departments are now adequately staffed to continue the present level of service. $300 to be added City Manager Cole indicated that if the three Firefighters are put on a permanent status, then the sum of $300 must be added for clothing allowance. It was moved by Councilman Egdahl, seconded by Councilman Scott and unanimously carried that the present manning level be maintained and that on the list (to be considered at the end of the budget sessions) be put the intent that these positions will be three of the CETA employees which will be retained (if the City ends up with any positions). Before the budget sessions are concluded, the Council will consider this again when there is a full Council present - as to whether or not they should be CETA personnel or full-time employees. Account No. 5298 In answer to the Council's queries, the City Other Contractual Manager explained that a part of this account Services ($73,320) is the payment to the Bonita/Sunnyside Fire Department. Council discussion Discussion ensued concerning the services rendered by the Bonita Fire Department, the time it takes the City's fire service to reach the areas of Bonita that are in Chula Vista, the need for a City fire station in that area, mutual and auto- matic aid by the fire services, tax rate in Bonita for fire services, and the area covered by this contract. Motion to pursue It was moved by Mayor Hamilton, seconded by acquisition of Councilman Scott and unanimously carried that fire station the staff pursue the acquisition of the fire station in Bonita and lease it back to the Bonita/Sunnyside Fire District. Motion for report It was moved by Councilman Egdahl, seconded by on paramedics Councilman Hobel and unanimously carried that the staff submit a report to the Council some time whereby it could consider the issue of paramedics for this City. Motion to approve It was moved by Councilman Egdahl and seconded Activity Nos. 1211-1250 by Councilman Scott that Activity Nos. 1211 through 1250 (Fire/Emergency Services) be approved as recommended by the City Manager. Account No. 5568 Fire Chief Smithey explained that part of the Other Equipment $43,290 is for new matresses - the present ones are 16 years old. Councilman Scott questioned the need for the $37,100 truck. City Council Meeting -3- May 7, 1976 Chief Smithey answered that the truck will com- pliment the aerial ladder vehicle now on hand and will be used for multiple story buildings. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hobel, Hamilton Noes: Councilman Scott Absent: Councilman Hyde Recess for dinner The Council recessed at 5:50 p.m. and the meeting reconvened at 6:55 p.m. ACTIVITY NOS. 1611-1670 City Manager Cole explained that the 36 positions LIBRARY budgeted are for full-time positions (last year, 32 positions were budgeted but a portion of these were for part-time positions). The additional po- sitions(9) are tO replace CETA positions and are anticipated for the new library; however, several of these have already been hired. Discussion Discussion followed regarding the criteria for hiring this number of employees, the need for this number of employees in the new Library, the layout of the new facility, the number of men employed versus that of the women, the utility costs, visual aid and book costs. Storefront libraries Councilman Scott asked whether the Librarian has considered storefront libraries after the new facility is opened. Mrs. Bluma Levine, City Librarian, said she has not - that the County is opening a 3,000 square foot library on Central Street in Bonita and there is a County branch on Third Avenue near Palomar Street. She does not project the need for any branch libraries for two or three years. Councilman Scott voiced his concern about using money to hire additional help rather than spending it on books and other mate~i&ls. Sunday opening The Council discussed having the new facility open on Sundays. Mrs. Levine commented that it probably should be considered next year - the cost would be great. The Council discussed having the facility opened for a certain time (1:00 p.m. to 4:00 p.m.) with no other service available except checking in and taking out books. Motion for Sunday It was moved by Councilman Nobel, seconded by opening report Councilman Egdahl and unanimously carried that prior to the time the budget (sessions) are closed, the Staff is to go through a quick calculation to tell the Council what the finan- cial impact will be to open the Library for four hours on Sundays - on a limited basis (minimal service). City Council Meeting -4- May 7, 1976 Motion to approve It was moved by Councilman Scott, seconded by ACtivity ~d~'1611-1670 Mayor Hamilton and unanimously carried that Activity. Nos. 1611 through 1670 be approved as recommended by the City Manager. Library Tour The Council recessed the meeting at 7:30 p.m. to take a tour of the new Library facility. The meeting reconvened at 8:15 p.m. ACTIVITY NOS. 1301-1340 In answer to Mayor Hamilton's question, Director BUILDING AND HOUSING of Building and Housing Grady remarked that the Communications Division is working very well - each year, the budget has been reduced. As to maintaining the new Library facility, there will be three custodians which are now presently under the CETA program. Mr. Grady mentioned that his office will be in its present location (Annex) for approximately one more year. It will take this time to re- model the old library facility. Motion to approve It was moved by Councilman Egdahl, seconded by Activity Nos. 1301-1340 Councilman Scott and unanimously carried that Activity Nos. 1301 through 1340 be approved as recommended by the City Manager. Parkway Gym Councilman Hobel complained about the colors painted on the Parkway Gym indicating it should be ~)earth co)ors". Mr. Grady said it would be no trouble to repaint the building - it costs approximately $3,000 and was done 1-1/2 years ago. The Council concurred that the colors should remain but repainted a different color at the time it is needed. ACTIVITY NOS. 1511-1536 Mayor Hamilton questioned the amount of money PARKS & RECREATION that is over on this budget due to the recent Charter change that eliminated the 30¢ ceiling for this activity. Director of Finance Grant stated it is now at 40¢. Assistant City Manager Asmus remarked that there are other things in this budget, such as the fringe benefits, that were not in before. Discussion of budget Discussion followed regarding placing the Tree Crew back into this budget (from Public Works), plans for the parcel at East "H" Street and 1-805, and lighted ball fields (General Roca and Rienstra). Acreage developed Director of Parks and Recreation Hall stated that there are 236 acres of park land developed in the City - some of this acreage, however, are islands and slopes. There are approximately 179 acres of developed flat land. City Council Meeting -5- May 7, 1976 Discussion continued on the subject of a camera for the department, the recreation programs, golf course maintenance and the restaurant and bar facility plans. Greens fees Assistant City Manager Asmus submitted the proposed increase in greens fees: 18 holes - from $4.00 to $4.50 (Mon.-Fridays) $5.00 to $5.50 (Sun. & Holidays) 9 holes - to be increased by 25~ ($2.25 to $2.50) Student greens fees - from $1.50 to $1.75 Senior Citizens - from $2.75 to $3.00 (18 holes) $1.75 (9 holes) Ladies' Day greens fees - from $3.00 to $3.50 (18 holes) Motion to accept It was moved by Councilman Scott, seconded by greens fees Mayor Hamilton and unanimously carried that a resolution be brought back increasing the greens fees as proposed. ACTIVITY NO. 1250 It was moved by Mayor Hamilton, seconded by GOLF COURSE FUND Councilman Egdahl and unanimously carried to approve Activity No. 1250 as recommended by the City Manager. CETA employees The Council noted that there was no increase in personnel in this budget due to the current CETA in the department. City Manager Cole explained that the City pre- sently has 120 CETA positions. A survey of the department heads indicated they wa~ted to retain 40 positions. Out of this 40, Parks and Recreation has 13. Therapeutic pool Mr. Hall remarked that the therapeutic pool is included in this budget - it will a joint powers with the school district. It was moved by Mayor Hamilton, seconded by Motion to approve Councilman Hobel and unanimously carried that Activity Nos. 1511-1536 Activity Nos. 1511-1536 be approved~as recom- mended by the City Manager. Vote on camera It was moved by Mayor Hamilton and seconded by Councilman Egdahl that the camera, as requested by the department ($320) be approved. Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hamilton, Councilmen Hobel, Egdahl Noes: Councilman Scott Absent: Councilman Hyde ACTIVITY NO. 5510 Director of Parks and Recreation Hall noted the OPEN SPACE DISTRICT #1 location of the three open space districts and the number of people assessed in each district. Motion to approve It was moved by Mayor Hamilton, seconded by Activity No. 5510 Councilman Scott and unanimously carried that Activity No. 5510 be approved as recommended by the City Manager, City Council Meeting -6- May 7, 1976 ACTIVITY NO. 5520 It was moved by Mayor Hamilton, seconded by OPEN SPACE DISTRICT #2 Councilman Scott and unanimously carried that Activity No. 5520 be approved as recommended by the City Manager ACTIVITY NO. 5530 It was moved by Mayor Hamilton, seconded by OPEN SPACE DISTRICT #3 Councilman Scott and unanimously carried that Activity No. 5530 be approved as recommended by the City Manager. Loan for District #3 Director of Finance Grant suggested holding the loan back on Open Space District #3 ($12,380) to the General Fund; this would cut th6ir payment down by about four or five dollars. Motion to hold loan It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that the $12,380 loan for Open Space District #3 be held. ADJOURNMENT Mayor Hamilton adjourned the meeting at 9:30 p.m. to the meeting schedule for Monday, May 10, 1976 at 4:00 p.m. Jennie M. Fulasz, City Clerk~