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HomeMy WebLinkAboutcc min 1976/05/10 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 3 Held Monday May 10, 1976 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Chamber, City Hall, 276 Fourth Avenue, with the following Councilmen present: Mayor Hamilton, Councilmen Scott, Hobel, Hyde, Egdahl Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant, Administrative Analyst Smith ACTIVITY NOS. lO11 - llO0 Police Chief Winters gave the Council an over- POLICE view of his departmental services stating that they have six m~jor programs to serve the public: (1) patrol service; (2) communications desk; (3) business office; (4) adult crime program; (5) juvenile bureau; (6) narcotics and vice. Under the service programs are incorporated training, animal shelter, street crossings and reserves. Chief Winters stated that he is requesting the following new personnel: an Administrative Assistant, Juvenile Counselor, Kennelman, and a Criminal Justice Specialist. Discussion Discussion ensued as to the duties of the present Office Manager, and the justification of the positions requested. "J" Street Marina In answer to the Council's inquiries, Chief Winters declared that there has been a great deal of vandalism at the "J" Street Marina - drag racing, tearing up of the trees and shrubs, turf - whatever there is to tear up. The Harbor Police are not able to patrol the area. The Chula Vista police have staked it out on occa- sion. Councilman Egdahl asked if consideration has ever been given to work out a contract arrange- ment with the Unified Port District whereby Chula Vista would provide coverage for that area on a remunerative basis. Chief Winters answered that his department has never considered this. Motion to contact It was moved by Councilman Scott, seconded by Port District Councilman Hobel and unanimously carried that the staff be directed to contact the Port Dis- trict and investigate the possibility of this contract arrangement. Mayor Hamilton remarked that the City Manager or the Assistant City Manager should contact Mr. Bob Campbell (Port Commissioner) about this City's concerns, what the responsibilities of the Police are and also contact the Port staff. City Council Meeting -2- May 10, 1976 Motion to approve It was moved by Councilman Egdahl, seconded by Activity No. 1011 Councilman Hobel and unanimously carried that Activity No. 1011 (Police Administration in- cluding the new position of Administrative Assistant) be approved as recommended by the City Manager. Motion to approve It was moved by Councilman Hyde, seconded by Activity No. 1012 Councilman Scott and unanimously carried that Activity No. 1012 (Police - Training) be approved as recommended by the City Manager. Motion to approve It was moved by Councilman Scott, seconded by Activity No. 1030 Councilman Egdahl and unanimously carried that Activity No. 1030 (Police - Services) be approved as recommended by the City Manager. Discussion of supplies Chief Winters explained the need for the addi- requested tional typewriters, increased in printing and binding, and the fingerprint camera. ACTIVITY NO. 1040 Chief Winters discussed the need for the request UNIFORM PATROL for two motorcycles stating that on certain days, instead of manning nine cars, his men would man seven cars and two motorcycles. The maximum number of cars (17) is needed especially in the evening when the shifts are overlapping for a four-hour period. Council discussion continued on the cost of the motorcycles, hazards of the motorcycles, the number of injuries experienced throughout the years and the increase in the maintenance equip- ment -Account 5269. It was moved by Councilman Scott, seconded by Mayor Hamilton and unanimously carried that the staff be directed to look into the advantages and disadvantages of motorcycle patrol, traffic for traffic, versus a car patrol. Mayor Hamilton indicated that there is no time certain on the motion - the report should be back to Council prior to the next budget. Explanation of Account Director of Public Works Robens explained that No. 5269 everything pertaining to the care of vehicles (with the exception of the purchase) is charged to this account plus some overhead costs for maintaining the automotive shop. Police Prisoner Van In answer to Councilman Egdahl's Question, Chief Winters said that the old police van would be turned over to the Parks & Recreation. Assistant City Manager Asmus explained that the van will be used as a maintenance vehicle for maintaining irrigation systems. Motion to approved It was moved by Councilman Egdahl, seconded by Activity No. 1040 Councilman Hyde and unanimously carried that Activity No. 1040 (Police - Uniform Patrol) be approved as recommended by the City Manager. Absent from meeting Councilman Egdahl left the meeting at this time - 5:25 p.m. City Council Meeting -3- May 10, 1976 ACTIVITY NO. 1050 In answer to Councilman Scott's query, Chief INVESTIGATIONS Winters discussed the need for the Juvenile Counselor in this Activity. The position was previously funded by the State through their subsidy program. Each year, the legislature had to enact a Bill to provide for it, and now they have simply stopped doing it. Portable red lights Chief Winters explained that the red lights would be used on the unmarked police cars when there is a need to stop a vehicle. Motion to approve It was moved by Councilman Hyde and seconded by Activity No. 1050 Mayor Hamilton that Activity No. 1050 (Police - Investigations) be approved as recommended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Hamilton, Scott, Hobel Noes: None Absent: Councilman Egdahl ACTIVITY NO. 1060 It was moved by Councilman Scott and seconded SUPPORT SERVICES by Councilman Hobel that Activity No. 1060 (Police - Support Services) be approved as re- commended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Hobel, Hamilton, Hyde Noes: None Absent: Councilman Egdahl ACTIVITY NO. 1100 Chief Winters noted that there has been a signi- ANIMAL REGULATION ficant increase in the people who are not licen- sing their dogs this year probably due to the increased license fees. Director of Finance Grant explained the methods being used by his department to contact all these dog owners who have not obtained a license. Motion to approve It was moved by Councilman Hobel, seconded by Activity No. 1100 Councilman Hyde and unanimously carried that Activity No. 1100 (Police - Animal Regulation) be approved as recommended by the City Manager. Recess for dinner The Council recessed at 6:00 p.m. and the meeting reconvened in the Council Conference Room at 7:00 p.m. (The Council Chamber was scheduled for the Planning Commission meeting). Absent from meeting Mayor Hamilton left the meeting at this time. Mayor Pro Tem~ore Scott conducted the meeting. ACTIVITY NO. OllO Councilman Scott explained to the people in the BOARDS AND COMMISSIONS audience that only three Councilmen were present and the controversial items should be continued to the next session (Tuesday) when a full Council will be present. Motion to continue items It was moved by Mayor Pro Tempore Scott and seconded by Councilman Hyde that the following items be continued for the next session (Tuesday, May 11) to begin at 4:00 p.m.: Visitors and Convention Bureau, Our House, MAAC, Combo. City Council Meeting -4- May 10, 1976 Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Pro Tempore Scott, Councilmen Hobel, Hyde Noes: None Absent: Mayor Hamilton and Councilman Egdahl Board of Appeals The Council noted that they were not provided with the detailed requests of the commission budgets. Commissioner Tom Emmons explained the need for the increase in the Board of Appeals budget (from $580 to $1,020) which he said was due to having the International Building Official's Conference in Des Moines, Iowa instead of Monterey. Environmental Control Commission Assistant to the City Manager Wittenberg noted and Historical Site Board the increase for the Environmental Control Com- mission was due to increased number of dinner workshops meetings. For the Historical Site Board, the requested budget was primarily for pub- lication of information relative to historical sites in the City. International Friendship Mrs. Marty Crouch, Chairperson, stated that the Commission Commission will go along with the City Manager's recommendation (from the requested $3,400 to $2,400) but wished to keep the $30 in for tele- phone calls to the City's Sister City, Irapuato, Mexico. It was noted that the telephone calls were covered in the general telephone account of the Boards and Commissions. Mayor Pro Tempore Scott explained to Mrs. Crouch that the International Friendship Commission had the permission and ability to make these long distance calls. Planning Commission The Council questioned the reason for the City Manager's reduction in this account - from $5,200 to $4,150. Assistant City Manager Asmus commented that it was due to the attendance being cut down from five to two commissioners for the League of California Cities Planning Commissioners In- stitute in Los Angeles. Motion to reinstate It was moved by Councilman Hobel and seconded travel amount by Councilman Hyde that the amount of $675 be reinstated in this account. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Scott Noes: None Absent: Mayor Hamilton and Councilman Egdahl Motion to approve It was moved by Councilman Nobel and seconded Activity No. OllO by Councilman Hyde that Activity No. 0110 (Boards and Commissions) be approved, as amended, and as recommended by the City Manager. City Council Meeting -5- May 10, 1976 Position of Stenographer City Manager Cole stated that included in this budget is the change of the position of steno- grapher to that of secretary. Mr. Cole cited the reasons which he felt justified the upgrade stating that the person filling this position is "working out of class." Assistant City Manager Asmus spoke in support of the reclassification noting the excellent service provided by this office as compared to those of some of the cities in which he was employed. Assistant to the City Manager Wittenberg detailed the duties of the present Stenographer and an- swered the Council's questions as to the need for the overtime account. Councilman Hyde spoke against the reclassification indicating that he feels the City does not need this kind of service - it has gone beyond what the Council originally intended. Motion to continue It was moved by Mayor Pro Tempore Scott and seconded by Councilman Hyde that this item be held over until a full Council is present. Motion to approve Activity No. OllO It was moved by Councilman Hobel and seconded by except for Account No. 5101 (Salary) Councilman Hyde that Activity No. 0110 (Boards and Commissions) be approved, as amended and as recommended by the City Manager, with the excep- tion of the Salary Account No. 5101. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Scott Noes: None Absent: Mayor Hamilton and Councilman Egdahl ACTIVITY NO. 0130 The Council concurred that they would consider COMMUNITY PROMOTIONS each request separately. Chula Vista It was moved by Councilman Hobel and seconded Jaycees by Councilman Hyde that the requested budget of the Jaycees ($3,800) be approved as recom- mended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Scott Noes: None Absent: Mayor Hamilton and Councilman Egdahl Meals on Wheels It was moved by Councilman Hobel and seconded by Councilman Hyde that the requested budget of the Meals on Wheels be approved ($1,380) as recommended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Scott Noes: None Absent: Mayor Hamilton and Councilman Egdahl United Nations Day Committee It was moved by Councilman Hobel and seconded by Councilman Hyde that the United Nations Day Com- mittee budget be approved ($380) as recommended by the City Manager. City Council Meeting -6- May 10, 1976 Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Scott Noes: None Absent: Mayor Hamilton and Councilman Egdahl Mayor Pro Tempore Scott stated that the remain- der of this Activity will be completed at the next budget session (Tuesday, May 11 at 4:00 p.m.). Concert Series A request was submitted by a Mrs. Evans asking that the sum of $1,500 be appropriated for musical programs at the new Library auditorium. Referred to staff It was moved by Councilman Hyde and seconded by Councilman Hobel that this request be referred to staff for reply at the next budget session (Tuesday, May 11 at 4:00 p.m.). Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Scott, Hobel Noes: None Absent: Mayor Hamilton and Councilman Egdahl ACTIVITY NOS. 1401 - 1461 Director of Public Works Robens explained that AND 7000 PUBLIC WORKS the Department of Public Works consists of twelve (12) major activities: 1400 - Administration 1420 - Engineerin§ Design & Construction 1421 - Engineering Planning & Environmental Review 1430 - Traffic and Transportation Engineering 1431 - Traffic Signal & Street Light Maintenance 1432 - Traffic Operations Maintenance 1440 - Street Operations 1441 - Street Sweeping 1450-- Street Tree Maintenance 1460 - Sewer System Maintenance 1461 - Pump Station Maintenance 7000 - Equipment Maintenance There is a request for three new positions in the budget: Transit Coordinator Engineering Technician for the Traffic Division Equipment Mechanic for the Street Division The Engineering Aid requested was deleted by the City Manager. Mr. Robens reported that 26% of the Public Work's budget is administration and engineering and 74% is maintenance. Mr. Robens added that the $250,000 increase in Public Works' costs is due in part to $30,000 for the tw~ new people~ $~0,000 for increased utility costs; $60,000 for equipment mainten- ance cos'ts; $45,000 for fuel increase; $45,000 for parts increase for the equipment maintenance division, and there is a $10,000 total increase in capital outlay. Discussion followed regarding the new positions requested. City Council Meeting -7- May 10, 1976 ACTIVITY NO. 1401 In answer to the Council's query, Director of ADMINISTRATION Finance Grant explained that the increase in the Retirement Contribution account (from $8,640 requested by the department to $10,120 as recommended by the City Manager) has to do with the mandatory State requirement system rates. Motion to approve It was moved by Councilman Hyde and seconded Activity No. 1401 by Councilman Hobel that Activity No. 1401 (Public Works - Administration) be approved as recommended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Scott, Hobel Noes: None Absent: Mayor Hamilton and Councilman Egdahl ACTIVITY NO. 1420 Council discussion was held with Director of ENGINEERING DESIGN Public Works Robens concerning the need for a AND CONSTRUCTION programmable calculator to replace the existing Olivetti at a cost of $4,500, the Intern II Iositions ($6,570); the City's share of CETA $1820), and the Overtime account ($1,360). Motion to approve It was moved by Councilman Hyde and seconded by Activity No. 1420 Mayor Pro Tempore Scott that Activity No. 1420 (Engineering Design and Construction) be approved as recommended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Scott, Hobel Noes: None Absent: Mayor Hamilton and Councilman Egdahl ACTIVITY NO. 1421 Director Robens submitted a detailed summary of ENGINEERING PLANNING AND the actual and projected time expenditures for ENVIRONMENTAL REVIEW this division explaining the amount of man hours spent on various projects in 1975 and that pro- jected for the next fiscal year. Motion to approve It was moved by Councilman Hobel and seconded Activity No. 1421 by Councilman Hyde that Activity No. 1421 be approved as recommended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Scott Noes: None Absent: Mayor Hamilton and Councilman Egdahl ACTIVITY NO. 1430 Director Robens commented that an additional TRAFFIC AND TRANS- person is being requested in this divisional PORTATION ENGINEERING budget: Engineering Technician II ($15,730). Council discussion followed regarding the justi- fication for the additional position; signali- zation at intersections, increase in traffic, increased calls from the citizens and injury collisions. Motion to approve It was moved by Councilman Hyde and seconded by Activity No. 1430 Councilman Hobel that Activity No. 1430 be ap- proved (Traffic and Transportation Engineering) as recommended by the City Manager. City Council Meeting -8- May 10, 1976 Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Hobel, Scott Noes: None Absent: Mayor Hamilton and Councilman Egdahl ACTIVITY NO. 1431 Administrative Analyst Smith reported that the TRAFFIC SIGNAL AND increase in the overall utility account for STREET LIGHT MAIN- the next fiscal year is 36.8%. In 1975/76 the TENANCE amount b~dgeted was $428,370 and in 1976/77 it will be $586,060. The increase is due mainly to the increase in the new Library - $15,850 to $53,820, and to Parks & Recreation - from $48,000 to $92,000. Account No. 5368 Director Robens said that three costs are in- Materials to Maintain volved in this account: material to maintain Other Equipment traffic controllers, counters, etc.; another is street light illuminators, and emergency replacement of traffic signal poles knocked down in traffic accidents. Motion to approve It was moved by Councilman Hobel and seconded Activity No. 1431 by Councilman Hyde that Activity No. 1431 (Traffic Signal and Street Light Maintenance) be approved as recommended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Scott Noes: None Absent: Mayor Hamilton and Councilman Egdahl ACTIVITY NO. 1432 A discussion was held concerning the need for TRAFFIC OPERATIONS a residue pit. Mr. Robens explained that it MAINTENANCE is used for sludge and other residue from the traffic painting crew. The amount was bud- geted; however, it is uncertain as to what the department will do with this waste~ as no real solution was determined. Motion to decrease It was moved by Mayor Pro Tempore Scott and account by $2,000 seconded by Councilman Hobel that the amount of $2,000 be cut out for the residue pit. Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Pro Tempore Scott, Councilmen Hobel, Hyde Noes: None Absent: Mayor Hamilton and Councilman Egdahl City Council Meeting -9- May 10, 1976 Motion to approve It was moved by Councilman Hobel and seconded Activity No. 1432 by Councilman Hyde that Activity No. 1432, as as amended amended and as recommended by the City Manager be approved (Traffic Operations Maintenance). Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Scott Noes: None Absent: Mayor Hamilton and Councilman Egdahl ADJOURNMENT Mayor Pro Tempore Scott adjourned the meeting at 9:18 p.m. to the meeting scheduled for Tuesday May 11, 1976 at 4:00 p.m. stating that the Council will consider the balance of the Com- munity Promotions Account, the remainder of the Public Works budget and other remaining items.