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HomeMy WebLinkAboutcc min 1976/08/25 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday August 25, 1976 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue, with the following Councilmen present: Councilmen Hyde, Cox, Egdahl, Hobel Councilmen absent: Mayor Hamilton Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Public Works Robens, Senior Planner Pass, Chief Building Inspector Gingerich, Administrative Analyst Boyd Others present: Donald Goldman, Liebhart and Goldman Nancy Manos, Brenda Mason Associates In the absence of Mayor Hamilton, Mayor Pro Tempore Hyde opened the meeting at 4:15 p.m. REVIEW OF THE SCHEmaTIC PLANS City Manager Cole briefed the Council on the plans FOR THE REMODELING OF THE submitted by the consultant for the remodeling of CIVIC CENTER the old library and post office buildings, noting particularly the new Council Chamber. Council discussion centered around the location of the lectern, the staff seating arrangement and the change of seating for the City Clerk° Mr. Cole then noted the layout of the two buildings which encloses the alleyway and adding another addition for an employees' lounge. The combined buildings will then house the depart- ments of Finance, Purchasing, Public Works, Building and Housing, Planning, Parks and Recreation, Community Development and Fire Marshal (a total of 107 employees). Council Chamber layout Director of Public Works Robens detailed the pro- posed layout for the new Council Chamber. Mayor Pro Tempore questioned having a large Council Conference Room next to the new Chamber which he felt would seldom be used in view of the fact that the Council will continue to meet in the one located in the City Hallo Mr. Robens explained that the new Conference Room would be used chiefly for Executive Sessions and for overflow of people coming to Council meetings. Mayor Pro Tempore Hyde suggested the room marked "private conference room" be enlarged for the Executive Session Room. Presentation by Don Goldman Mr. Goldman explained that it has been an evolu- tionary process to get to this point of the plans, In answer to Council's inquiries, Mr. Goldman explained the reasoning for adding another section to the building for the employees' lounge. Council seating Discussion followed with the staff and Council concerning the need for eye contact with the Council and the suggestions for various seating arrangements at the dais. Adjourned Regular Meeting -2- August 25, 1976 Motion regarding lectern It was moved by Councilman Egdahl and seconded by Mayor Pro Tempore Hyde that the lectern be put in the center isle. Discussion of motion The subject of eye contact with the Council and audience was discussed as being very important for the staff at the lectern. Motion withdrawn Councilman Egdahl withdrew his motion; Mayor Pro Tempore Hyde agreed to the second. Motion for It was moved by Councilman Egdahl, seconded by Mayor microphone jacks Pro Tempore Hyde and unanimously carried by those present that microphone jacks be placed in the center and on the sides of the Chamber (3 jacks). Council bench The Council concurred that there should be seven seats on the bench (to acconnnodate the number on the Planning Commission as well). Motion regarding It was moved by Mayor Pro Tempore Hyde and seconded staff positions by Councilman ltobel that the staff positions be oriented as close to perpendicular to the City Council as can be achieved. Discussion of motion Councilman Mobel suggested putting a "hook" on the end of each side of the Council bench to accommodate the seating for the City Manager and City Attorney on one side and the City Clerk on the other. Councilman Egdahl felt the motion was too directive - that the Council should have the consultant their views and let him work out the details. Mayor Pro Tempore Hyde stated he had no objection to this and withdrew his motion. Mr. Goldman said he would explore all possibilities. Conference Room Mayor Pro Tempore Hyde presented his views on the present Council Conference Room in the City Hall: if the Council will stay in its present offices, then the Conference Room should be extended to the east wall (into the present Council office) to accommodate the people attending these meetings. The office that will be vacated by the City Clerk will then be used for a Council office. Mayor Pro Tempore Hyde added that he felt the addition of the construction of another area for the employees' lounge was too costly - that, in fact, the proposed Council Conference Room could be cut out and utilized for that purposes. Mr. Roberts noted that the plans for the buildings are for the year 1990 and explained the flow of employees to the lounge during working hours° He suggested a means whereby the Council Conference Room and the Staff Conference Room could be combined into one unit, shifting the position of the door and the toilet facilities. (Councilman Egdahl left the meeting at this time). Another Conference Mayor Pro Tempore }~de suggested another Conference with the Council when the architect works out the suggestions offered today. Adjourned Regular Meeting -3- August 25, 1976 Executive Conference Room It was moved by Councilman Hobel, seconded by Mayor Pro Tempore Hyde and unanimously carried by those present that the Executive Conference Room be enlarged and that the other supporting facilities (rest rooms, etc.) be moved (to the north) which will cut down the size of the proposed Council Conference Room. City Hall interior Mayor Pro Tempore Hyde questioned the new layout for the City }{all. Mr. Robens commented that all that work will be done by the Building and Housing Department and that the consultant will be involved to some degree. Solar System Assistant City Manager Asmus brought up the question of the solar energy. ~r. Robens referred to the report prepared by the mechanical engineer in which the engineer reported that due to the savings estimated in fuel costs in installing solar energy purely on a cost analysis, it would justify a system of about $20,000 expendi- ture and the cost for installing solar heating in the new complex would be $25,000. Based on this $45,000 amount, it would be a policy decision of the Council - the staff can apply for grants, or Council can authorize the expenditure of the money° Assistant City Manager Asmus indicated the pos- sibility of obtaining Federal funds. Motion for staff direction It was moved by Councilman Hobel, seconded by regarding solar energy Mayor Pro Tempore Hyde and unanimously carried by those present that the staff proceed along and investigate the potential of obtaining grant applications° ADJOURNMENT Mayor Pro Tempore ttyde adjourned the meeting at 6:10 p.m. to the meeting scheduled for Tuesday, August 31, 1976 at 7:00 p.m.