Loading...
HomeMy WebLinkAboutcc min 1976/06/29 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Tuesday June 29, 1976 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 9:00 a.m. in the Council Conference Room, City Hall, 276 Fourth Avenue, with the following Councilmen present: Mayor Hamilton, Councilmen Hyde, Cox, Egdahl, Hobel Councilmen absent: None present: Acting City Manager Asmus, City Attorney Beam, Director of Staff Assistant Planning Peterson, Director of Public Works Robens 1. BRIEFING ON THE EL RANCHO Director of Planning Peterson submitted maps DEL REY AREA AND FIELD TRIP noting the area in question and explained the route of the field trip which the Council and certain members of the Planning Commission will take. The Council left on the field trip at 9:15 a.m., arrived for lunch at The Glen, Bonita Road, Bonita at 12:00 noon; resumed the field trip at 1:00 p.m. and reconvened at City Hall in the Council Conference Room at 2:00 p.m. (Mayor Hamilton left the meeting at this time and returned at 3:08 p.m.) BUSINESS MEETING - Council Conference Room - 2:00 p.m. 4. APPLICATION OF "H" MODIFYING DISTRICT TO THAT AREA EAST OF 1-805 Motion to postpone It was moved by Councilman Hobel, seconded by Councilman Cox and unanimously carried by those present that this item be postponed until later on in the meeting when the Mayor returns and a full Council is present. CONSENT CALENDAR It was moved by Councilman Hobel, seconded by Councilman Egdahl and unanimously carried by those present that the Consent Calendar be approved and adopted with the exception of Item No. 7 (final map of Zenith II Subdivision). S. RESOLUTION NO. 8227 - After conducting a public hearing on June 22, GRANTING DEFERRAL OF UNDER- 1976 on the deferral of undergrounding existing GROUNDING EXISTING UTILITIES utilities on Otay Lakes Road near Bonita Road, AT THE SOUTHWEST CORNER OF the Council directed that a resolution be brought OTAY LAKES ROAD AND BONITA back deferring the requirement to underground ROAD the existing overhead 12 KVA power lines. 6. RESOLUTION NO. 8228 - Robinhood Homes, Inc. has paid all required fees, APPROVING AGREEMENT FOR THE posted all necessary bonds and ha~ executed the COMPLETION OF IMPROVEMENTS Subdivision Improvement Agreement whic~together IN ZENITH II SUBDIVISION with the surety bond%amount to $364,000. This will guarantee the installation of the public improvements within Zenith II Subdivision. 8. RESOLUTION NO. 8230 - The City has designated five spaces in front of DESIGNATING CERTAIN PARKING the new Library for the use of handicapped per- SPACES FOR EXCLUSIVE USE BY sons. HANDICAPPED PERSONS AT THE NEW LIBRARY Adjourned Regular Meeting -2- June 29, 1976 7. RESOLUTION NO. 8229 - The final map of Zenith II Subdivision has APPROVING MAP OF ZENITH been checked by the Engineering Division and II SUBDIVISION found to be in conformity with the tentative map approved by the Council on February S, 1974 [Resolution No. 7166). Approval of the final map includes the dedi- cation of East Palomar Street, Redwing Road, Cardinal Place, Raven Avenue, Sparrow Street, Oriole Place and a portion of Oleander Avenue. Coordination of Councilman Egdahl noted the sale-trade agree- developments ment with American Housing Guild at which time the Council asked that the adjoining piece of property bo developed coordinately. Director of Public Works Robens stated that Zenith #3 and #4 will be developed in co- ordination with #2. Resolution offered Offered by Councilman Egdahl, the reading of the text was waived by unanimous consent of those present, passed and adopted by the following vote, to-wit: AYES: Councilmen Egdahl, Hobel, Hyde, Cox Noes: None Absent: Mayor Hamilton (End of Consent Calendar) RESOLUTIONS AND ORDINANCES, FIRST READING 9. RESOLUTION NO. 8231 - The City Librarian submitted the following APPROVING THE PROPOSAL EOR purchases: USE OF FUNDS FROM ACCOUNT NO. 15-272 BEING A DONATION 1 piano for auditorium [$S,850) FROM THE BIRCH FOUNDATION 1 piano for piano room ($2,000) (for use by public) 1 ~lectr~nic organ (~2,750) (for use in auditorium by..publ%c) 1 large floor model world globe ($1,800) (Adult Room) 1 small floor model world globe ($1,000) (Children's Room) 1 small organ for Story Hour room [$1,095) Purchase of auditorium Councilman Egdahl commented that a grand piano piano questioned has been offered to the City by the Sweetwater Union High School District and asked if consid- eration was given for this. Senior Librarian Rowe stated she will get in touch with the school district about the details. Resolution offered Offered by Councilman Egdahl with the understanding that the staff will first explore the possibility of the gift piano - if this materializes, then the piano for the auditorium ($5,830) will not be pur- chased, the reading of the text was waived by unanimous consent of those present, passed and adopted by the following vote, to-wit: AYES: Councilmen Egdahl, Hobel, Hyde, Cox Noes: None Absent: Mayor Hamilton Adjourned Regular Meeting -3- June 29, 1976 10. RESOLUTION NO. 8232 - The change order is required to provide wheel AUTHORIZING CHANGE ORDER curbs and moisture barriers around the trees NO. S TO THE LANDSCAPING in the library parking lot. The change is CONTRACT FOR THE CHULA for thirteen four foot by six foot outside VISTA LIBRARY dimension curbs. The cost of the change order is $1,725. Resolution offered Offered by Councilman Egdahl, the reading of the text was waived by unanimous consent of those present, passed and adopted by the following vote, to-wit: AYES: Councilmen Hobel, Cox Egdahl, Hyde, Noes: None Absent: Mayor Hamilton 11. RESOLUTION NO. 8233 - The Assistant City Attorney explained that the APPROVING SERVICE AGREEMENT City's limited self-insurance approach to public BETWEEN THE CITY OF CHULA liability problems requires the hiring of a VISTA AND R. L. KAUTZ ~ service bureau to process claims in a manner COMPANY similar to the way in which Workmen's Compensa- tion claims are processed. It is the recommen- dation of the staff that R. L. Kautz ~ Company be given the authority to directly settle matters up to $1,000 without prior notification to the City., and to settle cases between $1,000 and $5,000 with the concurrence of the City Manager and City Attorney. Resolution offered Offered by Mayor Pro Tempore Myde~ the reading of the text was waived by unanimous consent of those present, passed and adopted by the following vote, to-wit: AYES: Mayor Pro Tempore Hyde, Councilmen Cox Egdahl, Hobet Noes: None Absent: Mayor Hamilton 12. RESOLUTION NO. 8234 - In a written report to Council, City Attorney DECLARING INTE"NTION TO . Lindberg declared that the premises at 456 REVOKE A CONDITIONAL USE PERMIT Casselman has been operated as a boarding FOR A BOARDING HOUSE AT 456 house pursuant to a conditional use permit CASSELMAN AND A PUBLIC HEARING granted on November 24, 1975. As a condition TO BE HELD ON AUGUST 3, 1976, of this permit, six offstreet parking spaces AND DIRECTING THE CITY ATTORNEY were required. The owners/operators of said TO GIVE NOTICE TO SAID BOARDING boarding house have never complied with the HOUSE OPERATOR TO SHOW CAUSE condition and have indicated that the condition WHY THE MAINTENANCE OF SAID cannot physically be met. BOARDING HOUSE IN VIOLATION OF THE CHULA VISTA ZONING ORDINANCE Attorney Lindberg asked in his report that the SHOULD NOT BE DECLARED A PUBLIC public hearing be scheduled for August 3, 1976. NUISANCE AND ABATED BY APPROP- RIATE LEGAL ACTION Resolution offered Offered by Councilman Nobel, the reading of the text was waived by unanimous consent of those present, passed and adopted by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Cox, Egdahl Noes: None Absent: Mayor Hamilton Adjourned Regular Meeting -4- June 29, 1976 15. RESOLUTION - It was moved by Councilman Hobel, seconded by A~NDING RESOLUTION NOS. 4192 Councilman Egdahl and unanimously carried by AND 6842 ESTABLISHING POLICIES those present that this item be postponed until FOR THE SELECTION AND DESIG- the Mayor arrives at the meeting and a full NATION OF TOW CAR SERVICE AS Council is present. REQUESTED BY THE POLICE DEPART- MENT 14. RESOLUTION NO. 8235 - Acting City Manager Asmus explained that the PROVIDING FOR THE EXPENDITURE sum of $5,088.20 is the City's portion of the OF FUNDS AS THE FINAL PAYMENT closing costs (escrow fees). Last week, the OF THE CITY'S OBLIGATIONS FOR City received a refund of $5,912.30 of taxes INCIDENTAL EXPENSES FOR ACQUI- paid in advance. SITION OF THE SOUTH COUNTY REGIONAL CENTER PROPERTY The $5,088.20 is available within account No. 49-8900-5561. Resolution offered Offered by Councilman Cox, the reading of the text was waived by unanimous consent of present passed and adopted by the following vote, to-wit: AYES: Councilmen Cox, Egdahl, Hobel, Hyde Noes: None Absent: Mayor Hamilton 15. RESOLUTION NO. 8236 - Councilman Hobel questioned whether this applied AUTHORIZING EXTENSION OF to the acquisition of the purchase of the vehicles. VEHICLE LEASES FOR CETA WORK PROGRAM Acting City Manager Asmus stated that the vehicles are on straight lease basis without option to purchase. Resolution offered Offered by Councilman Hobel with a condition that written into the resolution is an option to buy the vehicles, the reading of the text was waived by unanimous consent of those present, passed and adopted by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Cox, Egdahl Noes; None Absent: Mayor Hamilton 16. RESOLUTION NO. 8237 - Leases on certain CETA vehicles on June 30, PROVIDING FOR THE SPECIAL 1976. The current status of the program APPROPRIATION OF FUNDS FOR sures funding through December 1976. Subject LEASING OF CETA VEHICLES leases would amount to approximately $7,750 for the six-month period. Subject funds would be appropriated from the unappropriated General Fund reserve; the entire amount to be repaid from CETA funds when available. Resolution offered Offered by Councilman Egdahl, the reading of the text was waived by unanimous consent of those present, passed and adopted by the following vote, to-wit: AYES: Councilmen Egdahl, Hobel, Hyde, Cox Noes: None Absent: Mayor Hamilton 17. ORDINANCE - Assistant City Attorney Beam explained that this AMENDING THE MUNICIPAL CODE BY State-mandated law required the adoption of an ADDING NEW SECTIONS RELATING TO appropriate ordinance of the City to modify the THE REMOVAL OF THE PROHIBITION present prohibition against all bingo games. AGAINST THE PLAYING OF BINGO BY CERTAIN PARTIES Adjourned Regular Meeting -5- June 29, 1976 The present ordinance is one adopted by the City of San Diego and the cities in the County. In answer to the Council's queries, Attorney Beam indicated he would need a few minutes to obtain the actual wording of the Proposition adopted at the June 8 election pertaining to this ordinance. Consideration of The Council proceeded to item #18 stating it next item will go back to item #17 when Mr. Beam returned. 18. ORDINANCE NO. 1689 - At the meeting of June 22, 1976, the ordinance AMENDING THE MUNICIPAL CODE was placed on first reading. It establishes a TO ESTABLISH A MINIMUM HEIGHT minimum height of five stories in the R-3-H REQUIREMENT IN THE R-3-H ZONE zone and defines high rise buildings as any AND CERTIFYING THE NEGATIVE structure of five stories or more in height. DECLARATION - SECOND READING AND ADOPTION Ordinance placed on second It was moved by Councilman Egdahl that this reading and adopted ordinance be placed on its second reading and adopted and that reading of the text be waived by unanimous consent of those present. The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hyde, Cox Noes: Councilman Hobel Absent: Mayor Hamilton 19. REPORTS OF CITY MANAGER a. Report on "Municipal Human It was moved by Councilman Hobel, seconded by Mayor Care Services: Necessity Pro TemporeHyde and unanimously carried by those or Extravagance?" present that Items 19 a, b, and c be posponed until a full Council is present (at this meeting). b. Report on reduction in dog license fees c. Report on Visitors and Convention Bureau Expen- diture Plan 20. REPORT ON REQUEST TO CLOSE Public Works Director Robens explained that the STREET TO THROUGH TRAFFIC - contractor has requested closing of this street FIFTH AVENUE BETWEEN "J" to through traffic between the hours of 7:30 a.m. STREET AND "K" STREET and 4:30 p.m. daily to facilitate construction of their recently awarded storm drain project. Bid specifications required at least one lane of traffic open at all times during construction: in fact, there was a bid item for traffic control. R. S. Construction bid $250 for traffic control and the next bidders were at $1,600. Mr. Robens noted the advantages to the contractor for the street closing; however, his recommendation would be for denial. Should the Council, however, approve the request, it would be his recommendation to reduce the contract price by $1,600 - the lowest amount bid for traffic control by the other pros- pective bidders. (Mayor Hamilton arrived at the meeting at this time), Adjourned Regular Meeting -6- June 29, 1976 Rick Stadelman Mr. Stadelman stated he spent $1,475 to correct R. S. Construction Co. the problem of an off-grade pipe (8 feet from the manhole) - stub-out. Mr. Robens declared that this was not related to the matter at hand. He will investigate this problem later. Mr. Stadelman discussed his reasons for request- ing the closing: the job is impossible to do in the narrow street putting in 48 inch storm drain, stockpiling pipes on the east side of the street and spoiling the dirt on the west side of the trench. Council discussion Discussion ensued as to the bid specifications, the amount of time for the contract work, access to residents and emergency vehicles, liability to the City, soils report that was available to the bidders and stockpiling of materials. Motion for approval and It was moved by Councilman Hyde and seconded by reduction in contract price Councilman Cox that the staff be authorized to grant the request subject to the conditions stipulated by the staff - that the contract price be reduced in the amount of $1,600. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Cox, Hamilton, Egdahl Noes: Councilman Hobel Absent: None Attorney Beam stated that the Council has amended the contract, and if the contractor doesn't choose to accept the terms, he is only bound to conform to the original agreement and not bound to accept any trade-off in terms of contract price for the conditions offered by the Director of Public Works. 4. APPLICATION OF THH "H" Director of Planning Peterson submitted and MODIPYING DISTRICT TO explained the following maps: THAT AREA EAST OF 1-80S 1. The map of record adopted six years ago. 2. Aerial photograph. 3. Official plan approved for the Plaza del Rey Area 4. Sports World plan developed in 1975 S. Plan prepared by the staff (sketch plan): a plan which shows how the "H" Modifying District can be applied. Mr. Peterson noted the plan of record does not now reflect the attitude of the present Council. He said he was concerned about development pro- posals occurring in the area -- increments of development -- when there is no overall plan for the area. Mr. Peterson added that the City should come up with a program whereby the costs of the improvements (extension of "H" Street, Rice Canyon Sewer, etc.) be shared on an acreage basis, or per lot basis. Adjourned Regular Meeting -7- June 29, 1976 Council discussion Discussion followed with Mr. Peterson regarding the P-C zone, control by the Council of the developments, obtaining an up-to-date aerial map, precise plans for the area, retaining the P-C zone and rescinding the development plan of record, application of the R-1-H zone as suggested by the Planning Director, density factors, open space areas - who is to maintain them. Recommendation of the Mayor Mayor Hamiton suggested the staff and the major property owner work together to define those areas to be used as open space (ridges, canyons, etc) that are undevelopable. There- after, come to Council with recommendations for the development of the remainder of the land area. Assessment for Councilman Hyde discussed his concern as to who improvements will be paying the cost for the extension of "H" Street. He suggested holding in abeyance approval of any future subdivisions until a suitable plan for this cost has been arrived at. Director of Planning Peterson agreed with the exception of that area (85 units) east of Buena Vista Way. Carmen Pasquale Mr. Pasquale referred to an earlier indication Gersten Company by the Director of Planning that his company was not cooperating with the staff. Mr. Pasquale stated that they are not cooperating to the extent that they do not want to spend a half million dollars to come up with another general development plan. They are in favor of desig- nating ridges and canyons that should be pre- served, and that the P-C zone remain as it is. As to densities, Mr. Pasquale stated that they never intended to reach any high density at the time the general development plan was adopted. Economics and other factors will dictate the density. Approximately 18 months ago, they proposed setting up assessment districts to put in the roads, sewers and other improvements. Extension of "H" Street In answer to the Council's query, M~. Pasquale indicated that Wilderness Park was too narrow for construction of a six-lane road (extension of "H" Street). Jim Hutchinson Mr. Hutchinson noted the original County's Engineer alignment for "H" Street which went along the Wilsey ~ Ham north leg of the canyon and ending at the south boundary of the Bonita Vista Junior High School. Mr. Hutchinson then traced the align- ment as presently proposed. General discussion Discussion followed regarding a moratorium, densities, application of the hillside ordinance, the 450 acres on the western side (previously proposed for Plaza del Rey) a study by ACCORD of the area, and the E. I. R. Motion to define open It was moved by Mayor Hamilton, seconded by spaces Councilman Hyde and unanimously carried that the staff, in cooperation with the owner of the property, get together and identify ridges, Adjourned Regular Meeting -8- June 29, 1976 valleys and open space areas that would be valuable to the City of Chula Vista and bring those recommendations to the City Council. Motion to overlay the It was moved by Mayor Hamilton, seconded by P-C zone and make Councilman Hobet and unanimously carried that recommendations after those areas have been designated and accepted by the City Council, then overlay the P-C zone and take it under consideration as to the appropriateness of the particular zone as it applies to the open space and have the staff and the owner make recommendations and changes to the P-C zone as they relate to those areas designated for preservation. Included in motion: After a discussion of the motion, the Mayor moratorium and assessments asked that the following be included in the motion: "That development within those areas will be held in abeyance with the exception of the 85-unit development. Further, that for any future development within that area, they must agree to participate in an assessment district for the construction of "H" Street, as a condition of development, including the 120 acres downstream -- in fact, for the general improvement district which includes Telegraph Canyon Road, collector roads, Rice Canyon sewer, major drainage facilities, etc." Eugene Coleman, Temporary Mr. Coleman read a prepared statement in which Chairman, CCIII he requested (1) a moratorium on all develop- 1670 Gotham Street ment; (2) direct the planning staff to pre- Chula Vista pare development plans for all undeveloped land within the boundaries of the community; ($) schedule public hearings for public in- put; (4) prepare final plans and alternate(s) and submit to the electorate at the next regularly scheduled election. Discussion of 450 acres Councilman Hyde expressed his concern about at west end of land area the possible future development of this area noting the two referendums on proposed past development plans. Motion for moratorium It was moved by Mayor Hamilton, seconded by and study Councilman Hyde and unanimously carried that a moratorium be placed on that area and that ACCORD study the area and make recommendations. Attorney's Comments Assistant City Attorney Beam said it would be his recommendation to have a "moratorium with notice". The normal procedure, statutorily would be for two years. Moratoriums also must be for a certain reason - in this case, it would be to preclude development which will conflict with plans under study or in progress. Motion for moratorium It was moved by Mayor Hamilton, seconded by with notice Councilman Hyde and unanimously carried that ~ resolution be brought back to the Council placing that area in a moratorium with notice. Motion regarding It was moved by Councilman Hyde~ seconded by assessment district Mayor Hamilton and unanimously carried that in the development of the plan for assessments, that a plan be made to give credit to Otay Land Compan7 for that portion of the shared Adjourned Regular Meeting -9- June 29, 1976 cost which they have already borne to be taken into account so that they would be reimbursed properly by future developers of land which will benefit from the development which they have paid for. 15. RESOLUTION - The resolution ou~line~ the eligibility, selec- AMENDING R~SOLUTION NOS. 4192 tion, termination and other requirements of the AND 6842 ESTABLISHING POLICIES contractors selected under the bid process. FOR THE SELECTION AND DESIG- NATION OF TON CAR SERVICE AS In a written report, Acting City Manager Asmus REQUESTED BY THE POLICE DEPART- asked the Council to consider the following: MENT 1. Consider allowing out-of-the-City companies to bid subject to the requirement of a fixed business location with necessary equipment and storage facilities. 2. Agreements - revise the section which would permit the City and the selected company(s) to review and revise the fees by mutual agreement at any time upon finding the existing rates "in- equitable." This could probably be based on the cost of living index, as one alternative. 3. Contract Fee - delete the section requiring the successful bidder(s) to remit 3% to the City and be subject to furnishing financial reports. Council's comments Councilman Hobel felt the staff did not have a strong justification for the bid process. Motion for existing policy It was moved by Mayor Hamilton and seconded by Councilman Hobel that the City keep the situa- tion as it now exists until such time as new rate structures are requested by the Council and at that time, the Council reconsider the bid process. Discussion of motion Discussion ensued regarding the existing rates and comparison with other cities. Substitute motion It was moved by Councilman Hyde that the City either retain the rates in effect prior to the temporary adjustment or that it go to bid. No second to motion The motion died for lack of second. Continuation of discussion Mayor Hamilton justified his motion noting the of original motion increased costs in fuel, salaries, insurance and other commoditie~ necessary for the carry- ing out of the towing services. Comments from the Council followed regarding the amount of increase necessary, service to the community, and rates obtained by competitive bidding. Duane Pudgil Mr. Pudgil spoke of the auditing process and the 378 San Miguel Drive difficulty of delineating the City business Chula Vista versus the private sector on the Profit 5 Loss Statement. He added that the rates they now have are within fifty cents of the incorporated cities around San Diego. They feel the rates requested are fully justified and will abide by them for the next three years. If the Council wishes to establish the rates on an average of the incorporated cities in the County, the tow companies would agree to that. Adjourned Regular Meeting -10- June 29, 1976 Original motion carried The motion to keep the rate structure as presently existing (resolution to be brought back) carried unanimously. ITEMS CONTINUED TO It was moved by Councilman Hyde, seconded by JULY 6 MEETING Councilman Hobel that the following items be continued to the meeting of July 6, 1976: 17. ORDINANCE - AMENDING THE MUNICIPAL CODE BY ADDING NEW SECTIONS RELATING TO THE REMOVAL OF THE PROHIBITION AGAINST THE PLAYING OF BINGO BY CERTAIN PARTIES 19. a. Report on "Municipal Human Care Services: Necessity or Extravagance?" b. Report on reduction in dog license fees UNANIMOUS CONSENT ITEMS: RESOLUTION NO. 8238 - The resolution autherizes the payment of the A~NDING RESOLUTION NO. 8221 total amount of the increased compensation to APPROVING PAYMENT OF ALL OR certain employees (department heads) for 1976-77 A PORTION OF THE EMPLOYEE'S fiscal year as a deferred compensation, at the CONTRIBUTION TO THE PUBLIC option of the employee. EMELOYEES' RETIREMENT SYSTEM FOR CERTAIN EMPLOYEES AS A DEFERRED COMPENSATION Resolution offered Offered by Councilman Hobel, the reading of the text was waived by unanimous consent, passed and adopted by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Cox, Hamilton, Egdahl Noes: None Absent: None RESOLUTION NO. 8239 - Acting City Manager Asmus ex~lained that Reso- AMENDING THAT CERTAIN AGREEMENT lution No. 7315 sets the purchase price at BETWEEN THE CITY AND TH~ CHULA $8,000 with a condition that after a period of VISTA CHAMBER OF CO~ERCE FOR five years, if the City has not removed the PURCHASE AND SALE OF THE building and desires to continue its use for CHAMBER OF COMMERCE BUILDING municipal purposes, it shall pay the Chamber an AS APPROVED BY RESOLUTION NO. additional $2,000. 7315 AND AUTHORIZING THE EXPENDITURE OF MONIES THEREFOR Mr. Asmus reported that the Chamber has dis- counted this price to $1,750. Resolution offered Offered by Councilman Egdahl, the reading of the text was waived by unanimous consent of those present, passed and adopted by the following vote, to-wit: AYES: Councilmen Egdahl, Hobel, Hyde, Cox Noes: None Absent: Mayor Hamilton Recess A recess was called at 5:55 p.m. and the meeting reconvened at 6:00 p.m. Adjourned Regular Meeting -11- June 29, 1976 19. c. REPORT ON CHULA VISTA Acting City Manager Asmus referred to the VISITORS ~ CONVENTION Expenditure Plan summary sent to the Council. BUREAU EXPENDITURE PLAN He explained that the sum of $20,000 was set aside for the Bureau in the 1976-77 budget with a direction to staff to investigate specific items and categories with related dollar amounts that would be necessary to pro- vide for the Bureau's two locations (I-S and 1-80S) plus advertising certain functions. Mr. Asmus commented that the staff added postage and telephone to the list. As to the advertising space, Mr. Asmus in- dicated the City had free space at the site at 1-805 which they are not now using. Motion to accept It was moved by Councilman Egdahl and seconded recommendation by Councilman Hobel that the staff recommenda- tion be accepted -- [for an expenditure of $17,800). Neil Haas, Mr. Haas discussed the summary sheet stating President it was $10,700 less than requested. Cutting Visitors ~ Convention back on over-hours, he could live with an Bureau $8,S00 cut. Mr. Haas discussed the problems being encountered at the 1-80S site and the identification at Del Mar. Mr. Haas asked for reconsideration of the $20,000 to be paid in quarterly payments of $5,000 each based on matching income or expenses. This will "keep the doors open" and any less monies will only mean that they would have to come back to Council for more money. Councilman Egdahl asked about the possibility of providing the Bureau with a CETA employee. Mr. Haas was receptive to the idea and Acting City Manager Asmus indicated he would inves- tigate this possibility. Council discussion A lengthy discussion ensued regarding the items on the expenditure sum~nary sheet, the "services" rendered by the Center as opposed to a "subsidy" - the City entering into a partnership with the Bureau; the amount of money requested by the Bureau each year; the philosophy of the Council; and the maps and brochures included in the expenditure sheet in the amount of $5,500. Mr. Haas indicated he would ask for advertising to defray the cost of the maps. Motion to accept The motion to accept the staff recommendation recommendation fails ($17,800) failed by the following vote, to-wit: Ayes: Councilmen Hyde, Egdahl NOES: Mayor Hamilton, Councilmen Cox, Hobel Absent: None Motion to provide It was moved by Mayor Hamilton and seconded by $20,000 Councilman Cox that the City provide the sum of $20,000 in quarterly payments and that they (Visitor & Convention Bureau) either match it by income or how they matched it before, and that they justify it with City accounting department. Included in motion Included in the motion is that they conform to the extended hour period during the summer months. Adjourned Regular Meeting -12- June 29, 1976 Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hamilton, Councilmen Cox, Hobel Noes: Councilmen Hyde, Egdahl Absent: None ADJOURNMENT Mayor Hamilton adjourned the meeting at 6:52 p.m. to the meeting scheduled for July 6, 1976 at 7:00 p.m.