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Home My WebLink AboutAgenda Packet 1997/09/09 Tuesday, September 9, 1997 6:00 p.m. "I declare lInd", penalty of perjury that I am .....ployed by the City of Chula Yista III the Offlce of tba City Clerk and that I postlld this .'1genda!Notico on the Bulletin Board at Council Chambers the PublJ~ ,e~ices Building ~IIiJ ~l e. j~Htri1 on Public Services Building DATED,'; ',fli"" . 5IGNW.!k3!.~.._.:t.LJ':;t2'\_ Re~lIlar Meetinl! of the City of ChulavlSta City CounCil CALL TO ORDER 1. ROLL CALL: Councilmembers Moot . Padilla , Rindone , Salas . and Mayor Horton _" - - - _ 2. PLEDGE OF ALLEGIANCE TO THE FLAG, MOMENT OF SILENCE 3. APPROVAL OF MlNUTES: August 19, 1997 and August 26, 1997. 4. SPECIAL ORDERS OF THE DA V: a. Approving Resolution of Commendation to the fnllnwin).: Board and Commission .Members who have retired: (Resolutions will be presented during the Annual Board and Commission Celebration scheduled for Saturday, September 1.1, 1997.) Charter Review Commission - Sharon Reid; Child Care COlTunission - Nancy Cavanah; Cultural Arts Commission - Melody Cernitz and Carlos Pelayo; Design Review Committee - Richard Duncanson; Economic Development Commission - Patty Davis; Growth Management Oversight Commission - Elizabeth Allen; Library Board of Tmstees - Ronald E. Williams; Human Relations Commission - John Allen; Mobilehome Rent Review Commission - Carl Grieve; Planning Commission - William Tuchscher; Resource Conservation Commjssion - Barbara Hall; and Safety Commission - Robert Smith. b. Proclaiming Saturday, September 20, and Sunday, Septemher 21, 1997 as "Chllla Vista Harbor Days." The Mayor will present the proclamation to a representative from Chllla Vista Chamber of Commerce. CONSENT CALENDAR (Items 5 through 8) The staff recommendations regarding the following items listed under Ihe Consenl Calendar will be enacled by the Council by one molion without discussioll unless a Councilmember, a member of the public, or City staff requests that the ilem be pulled for discussion. If you wish 10 speak 011 olle of Ihese items, please fill out a "Request to Speak Fonll" available in the lobby and submit it to the Cily Clerk prior to Ihe meeting. Items pulled from the Consent Calendar will be discussed after Board and Commission Recommendations and Action Items. Items pulled by Ihe public will be the first items of business. 5. WRITTEN COM~fUNICATlONS: a. Letter from the City Attorney stating that to the best of his knm,\/Iedge from observance of actions taken in Closed Session on 8/26197 in which the City Attorney participated, that there were no reportahle actions which are required under the Brnwn Act to he reported. It is recommended that the letter be received and filed. Agenda -2- September 9, 1997 b. Letters of resignation from the Cultural Art... Commission _ Colee" A. Scott, Safety Commission - Scott J. Bierd, and Youth Commission - Katherine Kemp. It is reconunended that the resignations be accepted with regret and the City Clerk he directed to post immediately according to tbe Maddy Act in the Clerk's Ottice and the Public Library. 6. RESOLUTION 18768 APPROVING REQUEST FROM BONITA BUSINESS AND PROFESSIONAL ASSOCIATION TO CONDUCT BONITAFEST AND BONITA FEST PARADE - Tbe Bonita Business and Professional Association is requesting permission to conduct the 25th Annual Bonitafest Parade on Saturday. 9/27/97. Staff recommends approval of the ft':solution. (Chief of Police) 7. RESOLUTION 18769 AUTHORIZING CONDITIONAL TEMPORARY CLOSURE OF A PORTION OF RANCHO DEL REY PARKWAY ON SEPTEMBER 13 AND 14, 1997 FOR THE ORANGE CRATE DERBY _ The Bonita Orange Crate Derhy Committee of the Bonita Valley Lions Club is requesting permission for a temporary stred closure on Rancho dd Rey Parkway on 9/J3 and 9/]4/97 to conduct their 18th Annual Orange Crate Derby. Staff recommends approval of the resolution. (Chief of Police) 8. RESOLUTION 18770 ACCEPTING BIDS AND AWARDING CONTRACT TO SELECT ELECTRIC, INCORPORATED FOR THE TRAFFIC SIGNAL INSTALLATION AT THE INTERSECTIONS OF BUENA VISTA WA Y/TELEGRAPH CANYON ROAD (CIP NO. TF-241), AND AT OTA Y LAKES ROAD/RUTGERS A VENUE (CIP NO. TF-247) _ On 8113/97, sealed bids were received from two electrical contractors for the installation of traffic signals at the intersections of Buena Vista Way/Telegraph Canyon Road and Dtay Lakes Road/Rutgers Avenue. A low bid of $138,890 was received for hoth prqjects from Sde<.:t Electric, Incorporated. Staff recommends approval of the resolution. (Director of Puhlic Works) * * * RND OF CON..\'I..'lln eAI,EN/JAR * * * ORAL COMMUNICATIONS This is an opportunity for the general public to address the City Coullcil 011 any subject matter within the Council's jurisdictioll that is !1Q1 an item on this agenda for public discussion. (State law, however, gellerally prohibits the City Council from taking action 011 any issues I/Ot included on the posted ogenda.) If you wish to address the Council on such a subject, please complete the "Request to Speak Under Oral Communicatiolls Fonn" available in the lobby and submit it to the C;,y Clerk prior to the meetillg. 17/Ose who wish 10 speak, please give your name and address for record purposes and follow up action. The following items have been advertised and/or posted as public hearings as required by law. If you wish to speak to allY item, please fill out the "Request to Speak Fonu" QI'ailable in the lobby and submit it to the City Clerk prior to the meetil/g. PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES 9. PUBLIC HEARING ACQUISITION OF CERTAIN RIGHT-OF-WAY AT VARIOUS LOCATIONS IN THE CITY AS LISTED FOR THE CONSTRUCTION OF THE SUN ROW /I OFF-SITE SEWER - The City needs to acquire off-site easements for sewer aou has ITIetJe fair market offers to nine property owners. It is recommended that commencement of condemnation proceedings be authorized in case some property owners do not <tCcept the offer. Staff recommends approval of the resolution. (Director of Public Works) Agenda -3- Septemher 9, 1997 RESOLUTION 18771 FINDING AND DECLARING PUBLIC INTEREST AND NECESSITY FOR ACQUIRING AND AUTHORIZING CONDEMNATION AND IMMEDIATE POSSESSION OF CERTAIN REAL PROPERTIES AND SEWER AND TEMPORARY CONSTRUCTION EASEMENT INTERESTS THEREIN FOR PUBLIC SEWER IMPROVEMENTS AND APPURTENANCES THERETO FOR THE SUNBOW II OFF-SITE SEWER EASEMENTS PROJECT This is the time the City Council will consider items which have beenfonvarded to them for consideration by one 01 the City's Boards, Commissions, and/or Committees. BOARD AND COMMISSION RECOMMENDATIONS None suhmitted. ACTION ITEMS The items listed in this section of the agenda are expected to elicit substantial discussions and deliberations by the Council, staff, or members of the general public. T7te items will be considered ifldh'itlually by the Council and staff recommendations may in certain cases be presented in the alternative. Those who wish to speak, please fill out a "Request to Speak" fonn available in the lobby and snbmit it to the City Clerk prior to the meeting. IO.A. RESOLUTION 18772 SUPPORTING THE EST ABLISHMENT OF A FRIENDS OF THE CHULA VISTA LIBRARY DESIGNATED ENDOWMENT FUND AT THE SAN DIEGO COMMUNITY FOUNDATION - On 8/]9/97, the Friends of the Chula Vista Lihrary voted to estahlish a Designated Endowment Fund with the San Diego Community Foundation and donate $15,000 to the fund. In establishing the fund, the Friends will designate the Chula Vista Public Lihrary as the beneficiary and dividends from this fund will be restricted to the acquisition of lihrary materials. Staff recommends approval of the resolutions. (Library Director) B. RESOLUTION 18773 AUTHORIZING THE TRANSFER OF $15,000 FROM THE LIBRARY DONATIONS ACCOUNTS AND THE DEPOSIT OF FUTURE UNDESIGNATED GIFTS OVER $499 INTO THE DESIGNATED ENDOWMENT FUND C. RESOLUTION 18774 APPROVING THE INSTALLATION OF DONOR RECOGNITION PLAQUES AT THE CIVIC CENTERIMAlN LIBRARY This is the time the City Council will discuss items which hm'e been remOl'ed from the Consent Calendar. Agenda items pulled at the request of the public will be considered prior to those pulled by Counci/members. ITEMS PULLED FROM THE CONSENT CALENDAR OTHER BUSINESS II. CITY MANAGER'S REPORT(Sl a. Scheduling of meetings. 12. !\fA YOR'S REPORT(Sl a. Designation of voting delegate and voting alternate for League of California Cities' Annual Conference scheduled t()r Sunday, Octo her 12 through Tuesday, October 14, 1997 in San Francisco. Agenda -4- September 9, 1997 13. COUNCIL COMMENT-.S Councilmember Padilla Council member Rindone a. Ratification of appointment to Mobilehome Rent Review Commission _ Dennis J. Rowley. b. Car thefts from Chula Vista Shopping Center. c. Constitutional initiative to redistribute sales taxes. AOJOURNMENT The meeting will a~iollrn to (a closed session and thence to) a special meeting/worksession on Thursday, September 11, 1997 at 5:30 p.m. in tbe Council Conference Room, Administration Building and thence to tbe regular City Council meeting on September 16, 1997 at 6:00 p.m. in the City Council Chambers. .. declare IInder penalty of perjury that I am employed by the City ot Chula Vista In the Offics of the City Clerk and that I POsted this AgenJal~~"jjce on the Bulletin "--oct at . Tuesday, September 9, 1997 ". . """', CouncIl Chambers 6:00 p.m. '. . b~eT~~~:Jq!iz BS~~~~; 5/~ ~~}Iblic Services Building (muuedl3teIy followmg the City CounclrM . , Y' Citv of Chula Vista Citv Couneil CLOSED SESSfON AGENDA Effective April 1, 1994, there have been new amendments to the Brown Act. Unless the City AI/orney, the City Manager or the City Council states otherwise at this time, the Council will discuss and deliberate on the following items of business which are pennilled by law to be the subject of a closed session discussion, and which the Council is advised should be discussed in closed session to best protect the interests of the City. The Council is required by law to return to open session, issue any reports of final action taken in closed session, and the votes taken. However, due to the typical length of time taken up by closed sessions, the videotaping will be tenninated at this point in order to save costs so that the Council's return from closed session, reports of final action taken, and adjournment will not be videotaped. Nevertheless, the report of final action taken will be recorded in the minutes which will be available in the City Clerk's Office. l. CONFERENCE WITH LEGAL COUNSEL REGAR[)JNG _ Existing litigation pursuant to Government Code Section 54956.9 · Jones Intercahle v. City of Chula Vista. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - Pursuant to Government Code Seetion 54956.8 . Property: Approximately 17 acres of property located at 1855 Maxwell Road, Chula Vista. (APN 644-040-]6-00) Negotiating parties: City of Chula Vista (Chris Salomone) and Sexton Sand and Gravel. Under negotiation: Purchase price and krms. CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code Section 54957.6 · Agency negotiator: John Goss or designee for CVEA, WeE, POA, lAFF, Executive Management, Mid-Management, and Unrepresented. Employee organization: Chula Vista Employees Association (CVEA) and Western Council of Engineers (WCE), Police Officers Association (POA) and International Association of Fire Fighters (lAFF). Unrepresented employee: Executive Management, Mid-Management, and Unrepresented. 2. REPORT OF ACTIONS TAKEN IN CLOSED SESSION GoletD 1 Scott I ..... .... !!r;1 ~' !i;} !~(:' {! ,1....11--.__..._'""'___. II.! ,In';' [';,: .n; ~, 'r: ? p 4 East San Miguel Drive ChulaVista,CA91911 WI (, August 27, 1997 Chula Vista City Council 276 Fourth Ave Chula Vista, CA 91910 L.. "---....;.: i I I -"------.---' Dear Mayor and City Council Members: After many years living and raising our family in Chula Vista, we have decided to spend our retirement years in Prescott, AZ. Therefore, I am tendering my resignation to the Chula Vista Cultural Arts Commission immediately. I have enjoyed my involvement with the Cultural Arts COmmission and believe we have a good start toward making Chula Vista a more "art friendly" city. Now with a full time Cultural Arts Coordinator, I believe we will move at a much faster pace. We will be visiting Chula Vista from time to time and I am looking forward to seeing, The Wave, installed on the bay-front. Thank you for giving me the opportunity to be involved on the commission. Sincerely, o. Coleen A. Scott ~ ~ -<-< ::D ~ It rrt mo (') ~ ~ rrt "r- < V>> ~ rrt Sik \0 0 -n- -V> N 0-< rn> \0 ) - WRmEN COMMUN1CA TION~ /, cc ffR~(<iF r t't/77 dh::~ 0~ j/r<>"'f 5b-J RECEIVED ',-, , Ii': " , i"r' 14 AUGUST 1997 Vf AGO 22 P4:44 CITY OF CHULA VISTr, CITY CLERK'S OFFICf 1,- , ,,, < i,'- CHULA VISTA CITY COUNCIL SAFETY COMMISSION II/fr:; ? 2 L.____. C -~.__! I Dear Ladies and Gentlemen, It is with some regret that I inform you that effective this meeting I can no longer serve on the safety commission due to a new job. I have started working with CHEM TRONICS and I will be working from three fifteen in the afternoon until midnight. I have enjoyed my time with the commission and wish I could continue, will still see some of you but as a regular citizen. Good luck. ,J"c~tlJJs~~-----f~) Scott J. ~rd Safety commission Ce.' ~~ '~~ ~. WllTtENCOMMUNICA TIONS ~ Jjc;/9? 52--2 RECEIVED ." SEP -2 P3:01 August 11, 1997 Dearest Commission, 8n grE~~1j~l~ It has been a joy and a pleasure serving on the youth commission these past years. Because I will be attending school 600 miles away, it will be impossible for me to maintain my role as a Chula Vista Youth Commissioner. I would first and foremost like to thank Rosemary, Cathy and Officer Pugsley for their dedication and hard work, without them most of the commission goals could not have been achieved. This commission has much to be proud of, we've helped to give the oldest elementary school in Chula Vista a face- lift, we've planted a garden not only to beautify, but to send a message of ending hunger and aiding others in need, and with the help of Brenda Lucero and the CVPD we were able to volunteer our time to stop the illegal sales of tobacco and alcohol to minors. The recently held multi- regional youth commission meeting, in which ideas were shared and discussed, has shown me that this commission is well on its way to helping the city and its youth even more. We have demonstrated time and again that we do care about our city and are concerned and care about the issues facing the Youth of Chula Vista today and tomorrow. My involvement with the Youth Commission and the different activities and programs related to it has left me with a feeling of pride in my community, my fellow commission members and the youth throughout Chula Vista. I have also gained friends and experiences that will last me a lifetime, as well as a satisfaction and pride within myself knowing that I have made a difference in the lives of others, and have helped to make (hula Vista a better place. So it is with a heavy heart and fond memories that I must resign as <: member and vice-chair of the Chula Vista Youth Commission. Good luck and best wishes for the future. . ~?~{ J/ ~~ / P->>L' cc.-' ~(~ r ryJ97 J;~Jrj) .5b-3 COUNCIL AGENDA STATEMENT Item Meeting Date 09/09/97 Resolution /?7&~apprOVing request from Bonita Business and Professional Association to conduct Bonitafest and B~nitafest Parade. SUBMITTED BY: Chief of pOlicevVV ~ REVIEWED BY: City Manager~1'~)(~~Jhs Vote: Yes The Bonita Business and professUnal Association is requesting permission to conduct the 25th Annual Bonitafest and Bonitafest Parade on Saturday, September 27, 1997. ? ITEM TITLE: No~l RECOMMENDATION: That ci ty approving a Bonita Road Council adopt the resolution temporary closure of portions of subject to staff conditions. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable DISCUSSION: The Bonita Business and Professional Association (BBPAI is requesting permission to conduct the 25th Annual Bonitafest and Bonitafest Parade on Saturday, September 27, 1997. The BBPA is requesting a temporary street closure of Bonita Road to stage the annual parade. The street closure would involve Bonita Road between Willow Street and Central Avenue. Both Willow and Central would remain open at all times during the closure. streets intersecting Bonita Road between these points would also be affected during the parade. The parade is scheduled to take place between 10: 00 AM and 12: 30 PM; the street closure would be in effect from approximately 8:00 AM to 1:00 PM to allow for staffing and dispersion of the parade participants. A diagram of the area is attached (Attachment Al . The BBPA is also requesting use of the vacant City-owned lot that is adjacent to and immediately west of the parking lot of the Municipal Golf Course, for staging and dispersal of equestrian units that will be participating in the parade. The parade will consist of marching units, marching bands, floats, and other motor driven units, as well as equestrian units. All horses would be ridden by their owners, and streamers, balloons and noise making devices will not be permitted along the parade route. The route will be marshalled by sponsor volunteers and the police. The street closures would have an impact on City bus service in the area. Transit would need to cancel or re-route bus service in the area during the parade. Transit has indicated they will erect signs advising of interrupted service. &~/ Item Meeting Date 09/09/97 ~ A fireworks display, in celebration of the 25th Anniversary of the Bonitafest, will be held in Rohr Park at the end of the day long celebration. Services for the fireworks will be provided by Chula Vista Parks and Recreation, Police and Fire Departments. Staff is recommending that the BBPA be required to comply with the following conditions if approval of the event is granted: 1. Prior to the event, provide evidence of insurance in the form of a Certificate of Insurance and Policy Endorsement in the amount of $2,000,000, naming the City of Chula vista as additional insured, and their insurance as primary. 2. Provide adequate traffic control equipment and no-parking signs as specified by the Police Department. This would include provision of adequate signage, barricades, and traffic control equipment as specified by the County of San Diego and the Sheriff's Department of the portion of Allen School Road outside of the city limits. 3. Provide adequate Police coverage at the event as determined by the Chula Vista Police Department through coordination with the Chula Vista Police Department and the San Diego County Sheriff's Department. 4. Return all City-owned property to pre-use condition, including arrangements for professional street sweeping and adequate trash control and disposal throughout the affected area within twenty-four (24) hours after the event. 5. Provide a letter acceptable to the City Attorney from the BBPA in which BBPA agrees: (A) Not to sue the City, its agents and employees for any act arising from Bonitafest; or (B) To hold the City harmless and to release the City, its agents and employees from any and all liability arising from Bonitafest, excluding only that liability which may arise from the sole negligence or sole willful conduct of the City. FISCAL IMPACT: $2,410 has been allocated in the City's FY 97-98 Communi ty Promotions budget to offset the cost of Chula Vista Transit shuttle bus services and Police staffing at the event. The BBPA would be responsible for all additional costs incurred in conducting the parade, including provisions of traffic safety equipment, street sweeping services, and other related and required services and supplies. No additional fiscal impact is anticipated. Attachment: "A" - Parade Area Diagram NOTSCANNED ~-,A RESOLUTION NO. / S?tiS RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING REQUEST FROM BONITA BUSINESS AND PROFESSIONAL ASSOCIATION TO CONDUCT BONITAFEST AND BONITAFEST PARADE WHEREAS, the Bonita Business and Professional Association (BBPA) will be conducting the Bonitafest event on Saturday, September 27, 1997; and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula vista does hereby approve the request from the BBPA to conduct the Boni tafest and Boni tafest parade on Saturday, September 27, 1997 subject to the following conditions: 1. Prior to the event, provide evidence of insurance in the form of a Certificate of Insurance and Policy Endorsement in the amount of $2,000,000, naming the City of Chula vista as additional insured, and their insurance as primary. 2. Provide adequate traff ic control equipment and no-parking signs as specified by the Police Department. This would include provision of adequate signage, barricades, and traffic control equipment as specified by the County of San Diego and the Sheriff's Department on the portion of Allen School Road outside of the city limits. 3. Provide adequate Police coverage at the event as determined by the Chula Vista Police Department through coordination with the Chula vista Police Department and the San Diego County Sheriff's Department. 4. Return all City-owned property to pre-use condition, including arrangements for professional street sweeping and adequate trash control and disposal throughout the affected area within twenty-four (24) hours after the event. 5. 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H .... ~ CJ) G W ~ U. <C ~ - Z o m .! .. i= , , I i I I i , > cri COUNCIL AGENDA STATEMENT Item Meeting Date 9/9/97 Resolution /~7~~thoriZing conditional temporary closure of a portion of Rancho Del Rey Parkway on September 13 and 14, 1997, for the Orange Crate SUBMITTED BY: :::::. of Police Cl,'/ ;::C'N\ REVIEWED BY: City Manage~ ~~~ote: Yes _ No ~) The Bonita Orange Crate Derby Committee of the Bonita Valley Lions Club is requesting permission for a temporary street closure on Rancho Del Rey Parkway on September 13 and 14, 1997 to conduct their Eighteenth Annual Orange Crate Derby. 7 ITEM TITLE: STAFF RECOMMENDATION: That Council approve the resolution and authorize conditional temporary closure of a portion of Rancho Del Rey Parkway on September 13 and 14, 1997 for the Orange Crate Derby, subject to staff conditions as stated in this report. BOARDS/COMMISSIONS RECOMMENDATION: N/A DISCUSSION: The Bonita Orange Crate Derby Committee is requesting permission to conduct the Eighteenth Annual Orange Crate Derby on Saturday and Sunday, September 13 and 14, 1997. The event would be conducted on the west section of Rancho Del Rey Parkway, between Terra Nova Drive to the north, and Del Rey Boulevard to the south. Both Terra Nova Drive and Del Rey Boulevard, as well as all other sections of Rancho Del Rey Parkway, would remain open to traffic at all times. Diagrams of the event area are attached (Attachment "A" and "B"). This is a two day event with the street closed to all traffic from 6:00 a.m. Saturday until 6:00 p.m. Sunday. The sponsor expects that approximately 150-200 youngsters, ages 7 to 13, "driving" 75 separate derby cars, would be involved in the double elimination competition during the two day event. The derby cars are built by families, according to specifications provided by the sponsors. Each car is equipped with a steering wheel (steering capacity is limited to avoid "over-steering" by young drivers) and a friction-drag braking device. Each car is inspected to verify that safety equipment is in working order, and drivers are required to wear helmets, long pants, and sturdy shoes. 7-/ Item Meeting Date 9/9/97 The race course is approximately 1,000 feet in length, with no curves or turns. The entire course is separated with traffic safety cones. The use of cones serves two purposes; they delineate lanes, and also act as brakes if cars accidently run over them. The run-out area below the finish line is also lined with traffic cones. Only two cars are permitted on the course at anyone time. Spectator areas are designated and separated from the course by flag lines. The sponsors would be required to provide insurance, portable toilets, trash containers and trash control, necessary traffic barricades, cones, and directional signs, and overnight security (most cars will remain at the event site overnight). The event has been conducted in the Rancho Del Rey area for the past six years. No significant problems with this event have been noted. The event would have very little impact on residents in the area, since all residential areas are fully accessible by alternate streets, and development in the western area of Rancho Del Rey is incomplete at this time and there are no homes on the race route. Approval of the request should be subject to the following conditions: 1. The sponsors shall submit proof of insurance in the form of a Certificate of Insurance for $2 million Commercial General liability insurance, or equivalent form, with a policy endorsement naming the City as insured, making their insurance primary with respect to the City's insurance and providing notification of cancellation. 2. Provide a letter acceptable to the City Attorney from the sponsors in which they agree: (A) Not to sue the City, its agents and employees for any act arising from the Orange Crate Derby; or (B) To hold the city harmless and to release the city, its agents and employees from any and all liability arising from the Orange Crate Derby, excluding only that liability which may arise from the sole negligence or sole willful conduct of the City. 3. The sponsors shall provide, at their own expense, all necessary supplies and services required to safely conduct the event, including portable toilets, trash receptacles, trash control, crowd control, traffic control and traffic control equipment, signs and security. 7~.2- Item Meeting Date 9/9/97 4. Sponsors shall provide a fully refundable $250 cleaning/damage deposit. (This has already been received by the city.) 5. Sponsors shall post applicable street closure signs at least 48 hours in advance of the event. 6. All event participants shall be required to sign liability waivers approved by the City Attorney as to form. These waivers must indicate that the City of Chula Vista will be indemnified and held harmless. 7. The sponsors shall provide adequate supervision of event spectators and participants to prevent damage to City property and landscaping. 8. The sponsors shall provide adequate and sufficient street barricades and supervision to insure that no vehicles are permitted into the event area throughout the duration of the event, including the overnight period. 9. Sponsors shall notify area residents that the event is being held 48 hours prior to the event. FISCAL IMPACT: There is no fiscal impact on the City. The event sponsors will be responsible for all event costs. However, if any services are provided by the City before, during, or after the event, they will be fully reimbursed by the sponsor. Attachments: "A" - General site Plan "B" - Detail Site Plan ?~3 RESOLUTION NO. /3'7& 9 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING CONDITIONAL TEMPORARY CLOSURE OF A PORTION OF RANCHO DEL REY PARKWAY ON SEPTEMBER 13 AND 14, 1997 FOR THE ORANGE CRATE DERBY WHEREAS, the Bonita Orange Crate Derby Committee of the Bonita Valley Lions Club is requesting permission for a temporary street closure on Rancho del Rey Parkway on September 13 and 14, 1997 to conduct their Eighteenth Annual Orange Crate Derby. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize temporary closure of Rancho del Rey Parkway on September 13 and 14, 1997 for the Orange Crate Derby subject to the following conditions: 1. The sponsors shall submit proof of insurance in the form of a Certificate of Insurance and Policy Endorsement for $2 million Commercial General liability insurance, or equivalent form, with a policy endorsement naming the City as insured, making their insurance primary with respect to the City'S insurance and providing notification of cancellation. 2. Provide a letter acceptable to the City Attorney from the sponsors in which they agree: (A) Not to sue the City, its agents and employees for any act arising from the Orange Crate Derby; or (B) To hold the City harmless and to release the City, its agents and employees from any and all liability arising from the Orange Crate Derby, excluding only that liability which may arise from the sole negligence or sole willful conduct of the City. 3. The sponsors shall provide, at their own expense, all necessary supplies and services required to safely conduct the event, including portable toilets, trash receptacles, trash control, crowd control, traffic control and traffic control equipment, signs, and security. 4. Sponsors shall provide a fully refundable $250 cleaning/damage deposit. (This has already been received by the City.) 5. Sponsors shall post applicable street closure signs at least 48 hours in advance of the event. 6. All event participants shall be required to sign liability waivers approved by the City Attorney as to form. These waivers must indicate that the city of Chula Vista will be indemnified and held harmless. 7-1/ 7. The sponsors shall provide adequate supervision of event spectators and participants to prevent damage to City property and landscaping. 8. The sponsors shall provide adequate and sufficient street barricades and supervision to insure that no vehicles are permitted into the event area throughout the duration of the event, including the overnight period. 9. Sponsors shall notify area residents that the event is being held 48 hours prior to the event. Presented by Approved as to form by Richard Emerson, Chief of Police C:\rs\orange.der 7-5 I~~~ ':7076'~ \-:1\ ~.!"' , ~....(.~c-:: ~ l~ ~ 0: -", --jjt~ , ' ~S'\.,~ 'S/ ~ ,\ IffF..' \ j( /0, ~ '/Ji,' 7'\ A ~ "l ~ ~r.:< ,; \'~ -, .;..?:, Yt '" ...!!!!!!!/. "'~~ "\' . .;.- .-(; 7~ fE \"~. 'K(;:<::' '. "'>f~ '\ ,1.u.:.;~~. ~ "~.< __ ~~ ~,-, ~ ~ '-<<1, r i. \.0 ,~. <'."'. :r\~' ~> - flk~~ . \ .~ . #:;,Z/ l'ly .... I '~I .~. A~ ~i. ..'[:.r j, 1/11 ~~ ~I ..__,-'< ,'\,)' ,\ " ~'r ~ ra!7 V ~ '~ '" :T ,'- JW., ~ ~ ~"!k,' ~ '~: ;!/ ( x ,.~ " ,> y. i, ~ 7-e-/Rllt: '. . ....." G. v-, \""- "', ____ ~~,0. ~ Pi") :11~," it#)!.~, @'jt' ((.1 ~\ ,\ ~'l~ ~ ~'~// ~~ .r~ !;i, ~'- \ . v -.4: ~~. ~ ;~:~--lf{~~" ." '~~~,\ _\~ i ~~ "",/\~ ~ -;~,.~,.~-',:W:;~.. \~ ~ \\ ~ ..;., ''''', ',I rf-~ 9 ,. ,.<.:. : ".~;tr.--::: ~ '; ~,' '\, "":'J! ',\ II ....-... . " r... :)1' ''-::, " . '. ;t=-../ i ~ .~ >1>> l~l1;.li\: "'~'~ \: '-', , ,: 1--1 \ :> \,t ~~'~~~ ~t< \ ~ fi~.:, he? Lk If ',~ \ \~ (~.,/~>.:~ ' ~'"-.. I ~ fj f-" '" ..-' I \'~ t,. , ~~;>y\ :?~o v--\ :?;" \ ~ ~r\ r-- ... .' '~~~_. \\ ',\i\ \ J 'l. , .,~,~' " "\).. :\" I}\~\..'\ I. ~ "'~\1 ,', ....-' <:' , \""'~' \. _, ~,;.; ,f.~.~ ~ "'{...\'_ I /, /';""\"'-71 ~~ '! " ~ J-... ~ "~',' ... \gf 1'\. ~ I .. .! ~'J)" . -\ ' ,'~, :r::T 1- ,-- i= , P "~, V.1.~ +~'?li.' ~ oS - . v FI~ /~ V. - .' :%. fu"'\ "'<" . ...--; ~ ~'~ 'y ~ ./:> . ' ~. : .~, .~ ;,tp. :'X":' :', ,\ Y... :.~ U\ ~\ ~r -,-:' ,,.',. , ""':-': ,.". . -. ~ KJ:Wi"i " '. ,\'~)N;;' ~ <P,!P';~f " .. ~~: '~ ! ~ \/.. ~Js':':': :-" . '<r;/ ~\,.G;l?s!=:::. Q // . .' Z I ~ r,,; r . 2~'Y,Z[: IO!.-] "1. ) ,,; ~~._ ~"~--: ;i0i-\ ~r~ ~.~ ~~~&!2WJ:.rj;-; / ~lH~~ ~ : \.e ,( ',' . -.. ; .Y\.'-.-..~~ ~\ ~'. ,j:.i.>if. -,,' /~ / ,~~ ~ ..;,. '.:::-.r '" y, , ,'1"~". ,'~ ~ ",'~"_'.' . I w. \-e:..' , Q ( \ ~ ~~ . A' .' 'ATTACHMENT , . ~ A .. ....... '.. ~. -~. ~~J~ , ~." . i\' ". "::^~ " ",,' , .,:~ . (.'1~1: '\\~~ '\ . 7-(P I- <t ...J c.. <3: w a: <3: to: 0: ..... ... ... ..... Cl . - . Q II ATTACHMENT B ~ E2 ~ ~ ~ E-c ~ U ~ i' ~ . . z \\ ~ -~.. . , , -0- p. 0 Q ~~ .~ c 5 C ; aLG .... ;: ~; - COUNCIL AGENDA STATEMENT ITEM TITLE: Item ~ Meeting Date 9/9/97 Resolution / ~ 7 ? tl Accepting bids and awarding contract to Select Electric, Incorporated, for the Traffic Signal Installation at the intersections of Buena Vista Way/Telegraph Canyon Road (CIP No.TF- 241), and at Otay Lakes Road/Rutgers Avenue (CIP No.TF-247) Di=,"", P"blk Wo"" 1JfI!. . n . City Manager J(llAj ~~l~ (4/5ths Vote: Yes_NoX) SUBMITTED BY: REVIEWED BY: On August 13, 1997, the Director of Public Works received sealed bids from two (2) electrical contractors for the installation of traffic signals at two intersections: 1) Buena Vista Way / Telegraph Canyon Road (Project I), and 2) Otay Lakes Road/Rutgers Avenue (Project II). A low bid of $138,890, which is below the Engineer's total estimate of $142,525, was received for both projects from Select Electric, Incorporated. Staff has reviewed the low bid and recommends awarding a contract in the amount of $138,890 to Select Electric, Incorporated. RECOMMENDATION: That Council approve the resolution accepting bids and awarding contract to Select Electric, Incorporated for the installation of traffic signals at two intersections: 1) Buena Vista Way/ Telegraph Canyon Road (CIP No.TF-241), and 2) Otay Lakes Road/Rutgers Avenue (CIP No.TF-247). BOARDS/COMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: On August 13, 1997, the Director of Public Works received sealed bids from two (2) electrical contractors for the installation of traffic signals at the intersections of Buena Vista Way/Telegraph Canyon Road (project I), and at Otay Lakes Road/Rutgers Avenue (Project II). A total of seven (7) electrical contractors either picked up or were mailed copies of the plans and specifications but only two submitted sealed bids by the bid deadline. Both traffic signal installation projects were approved and funded in the City's 1996-97 Capital Improvement Program. The work to be done includes the installation of new or relocated traffic signal standards, mast arms, loop detectors, controller, Emergency Pre-Emption (EVPE) System, minor sidewalk improvement and other miscellaneous signal equipment necessary to make the system operational. . C(5r / Page 2, Item Meeting Date 9/9/97 The bids received were as follows: Contractor Amount 1. Select Electric, Inc. - Spring Valley $138,890 2. Lekos Electric, Inc. - El Cajon $143,703 Engineer's Estimate $142,525 The low bid of $138,890 for the combined projects ($74,840 for Project I and $64,050 for Project II) was received from Select Electric, Incorporated. The low bid is below the Engineer's total estimate of $142,525 ($75,640 for Project I and $66,885 Project II) by approximately 2.6% The Engineer's estimate was based on bid prices from previously awarded City traffic signal projects. The low bid contractor, Select Electric, Incorporated, has completed several projects for the City in the past with favorable performance. Select Electric, Incorporated has met all City requirements for award of contract as set forth in the bid document; therefore, staff recommends awarding the contract to Select Electric, Incorporated. The total estimated cost for both projects is $239,883 which includes the $138,890 contract amount, $13,889 for contingencies, $34,104 for two (2) traffic signal controllers, cabinets and related testing services purchased by the City and to be installed by the contractor, and $53,000 in staff costs for design, inspection and contract administration. There is sufficient funding for both projects to proceed with construction. Environmental Status The City's Environmental Review Coordinator has reviewed the work involved in this project and determined that the project is exempt for CEQA both under CEQA Guidlines, Section 15061 (b) (3) and Section 15303, Class 3 (new construction or conversion of small structures). Disclosure Statement A copy of the Contractor's disclosure statement is attached as Exhibit A. Prevailin~ Wa~e Statement The source of funding for this project is the Traffic Signal Fund. Contractors bidding this project were not required to bid based on paying prevailing wages to persons employed by them for the work under this contract. No special minority or women owned business requirements were necessary as part of the bid documents. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various minority trade publications. Form of A~reement The contract will be let on the City's standard Public Works Contract form. The final form will be approved by the City Attorney. ?-;2. Page 3, Item Meeting Date 919197 FISCAL IMPACT: FUNDS REQUIRED FOR CONSTRUCTION Buena Vista/ Otay Lakes/ TOTAL TeI.Cyn.Rd. Rutgers Ave TF-241 TF-247 A. Contract Amount $74,840 $64,050 $138,890 B. Contingencies (approx. 10%) $7,484 $6,022 $13,506 C. Controller Purchase and Testing $17,052 $17,052 $34,104 (City-Furnished) D. Inspection and Administration $13,500 $13,000 $26,500 TOTAL $112,876 $100,124 $213,000 FUNDS AVAILABLE FOR CONSTRUCTION Traffic Signal Fund - TF-241 & TF-247 $115,973 $105,115 $221,088 The annual maintenace and energy costs for a new traffic signal (Project I) is estimated to be $3,500. The source of capital funding for this project is the Traffic Signal Fund. Sufficient funds are available. Attachment: Exhibit A - Contractors Disclosure Statement NOT SCANNED File No: TF-241 TF-247 M:\HOME\ENGINEER\AGENDA\RUTGERS.RDJ ?-3 RESOLUTION NO. / f5? 7 c:::J RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT TO SELECT ELECTRIC INCORPORATED, FOR THE TRAFFIC SIGNAL INSTALLATION AT THE INTERSECTIONS OF BUENA VISTA WAY/TELEGRAPH CANYON ROAD (CIP NO. TF-241), AND AT OTAY LAKES ROAD/RUTGERS AVENUE (CIP NO. TF-247) WHEREAS, on August 13, 1997, the Director of Public Works received the following two bids for the installation of traffic signals at two intersections: Buena Vista Way/Telegraph Canyon Road (Project I) and Otay Lakes Road/Rutgers Avenue (Project II): Select Electric, Inc. Spring Valley $138,890 Lekos Electric, Inc. El Cajon $143,703 WHEREAS, the low bid of $138,890 by Select Electric for the combined project is below the Engineer's estimate and the contractor has met all City requirements for award of the contract as set forth in the bid documents, therefore, staff recommends awarding the contract to Select Electric, Inc.; and WHEREAS, the City's Environmental Review Coordinator has reviewed the work involved in this project and determined that the project is exempt under CEQA Guidelines Sections 15061(b) (3) and 15303, Class 3 (new construction or conversion of small structures of the location of limited numbers of new, small facilities or structures); and WHEREAS, the source of funding for this project is the Traffic Signal Fund and contractors bidding this project were not required to bid based on paying prevailing wages to persons employed by them for the work under this contract; and WHEREAS, no special minority or women owned business requirements were necessary as part of the bid documents, however, disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various minority trade publications. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby accept bids and award the contract to Select Electric, Incorporated in the amount of $138,890 for the installation of traffic signals at two intersections: Buena Vista 1 g-~i Way/Telegraph Canyon Road (CIP No. TF-241) Road/Rutgers Avenue (CIP No. TF-247). and Otay Lakes BE IT FURTHER RESOLVED that staff is authorized and directed to finalize the contract with Select Electric, in a form approved by the City Attorney, and that the Mayor is authorized and directed to execute same. Presented by Approved as to form by (2 John P. Lippitt, Director of Public Works c:\RS\RUTGERS.BID 2 y>~ Hili LlI I Ut LHuLA ViSTA DISCLOSURE STATEMENT You are required to file a Statement of Disclosure of cenain ownership or financial interests, payments, or campaign contributions, on all matters which will require discretionary action on the pan of the City Council, Planning Commission, and all other official bodies. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property which is the subject of the application or the Contract, e.g.. owner, applicant, Contractor, subcontractor, material supplier. '1\';' bu+ ~. CJv'..l'l\ b f .l~ ~~t 1'\\. CrDJ('1''\--\).Q~5 :ref\=' Mc..Q~.\ I~\ 'yCd'C-.. Kt~2 G-. \)E..,Is. " 2. If any person- identified pursuant to (I) above is a corporation or pannership, list the names of all individuals owning more than 10% of the shares in the corporation or owning any pannership interest in the pannership. . 3. If any person- identified pursuant to (I) above is non-profit organization or a trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. - 4. Have you had more than $250 wonh of business transacted with any member of the City staff, Boards, Commissions, Committees, and Council within the past twelve month? Yes _ No 1$ If yes, please indicate person(s): 5. Please identify each and every person, including any agents, employees, consultants, or independent Contractors who you have assigned to represent you before the City in this matter. '-!Sc lx' rt \--=-. \-c\..\CY\'I~' (l ""nIl ,be \:J \~ ((-/ ~hl\'G(\ 6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a Council member in the current or preceding election period? Yes _ No -Xu yes, state which Council members(s): Date: c:-\':) ...en - - - (NOTE: Attached ad " ional pages as necessary) - - - i, ~~ ~l~ -.p,ob'f f+ E. C\\Q'I~ ') 12]') Print or type name of Contractor/Applicant - Person is defined as: "Any individual, finn, co-pannership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, this and any other county, city or country, city municipality, district, or other political subdivision, or any other group or combination acting as a unit. A3 '25r-~ ITEM TITLE: SUBMITTED BY: REVIEWED BY: COUNCIL AGENDA STATEMENT Item 9 Meeting Date 9/9/97 Public Hearing on the acquisition of certain right-of-way at various locations in the City of Chula Vista as listed below for the construction of the Sunbow II Off-Site Sewer Resolution /!r 7 7) Determining and declaring the public interest and necessity to acquire certain right -of-way at various locations in the City of Chula Vista as listed below for the construction of the Sunbow II Off-Site Sewer and authorizing the commencement of condemnation proceedings by outside counsel to acquire said right-of-way Director of Public wO.'~ JK.. Ci<y M~"'JG\ ~ ~ (4/5ths Vote: Yes----X- No-:J On May 13, 1997, the City Council approved a Final Map, and related items for Chula Vista Tract 90-07, Sunbow II, Units 1 and 2. The Sunbow II Public Facilities Financing Plan identified a major off-site sewer improvement through Poggi Canyon as a needed facility to serve the project. The Sunbow II Tentative Map conditions obligated the project proponents to construct this off-site facility and to acquire all right -of-way needed for the facility. The project proponents have exhausted all efforts to acquire the necessary easements and have requested the City to use its power of eminent domain to acquire them. The developer has deposited funds and agrees to pay all costs, both direct and indirect, incurred in this acquisition. Adoption of the Resolution of Necessity will begin the proceedings in eminent domain. RECOMMENDATION: That the City Council 1) Hold the public hearing; and 2) approve the "resolution of necessity" to commence the eminent domain process. BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: The Sunbow II SPA Plan consists of approximately 602 acres containing 1946 dwelling units, an 11 acre Village Center, a 10 acre Community Recreation Center, a 46 acre Industrial Park, approximately 180 acres of Open Space and an 11 acre candidate Elementary School site. The property owner has the obligation to improve various existing Poggi Canyon Trunk Sewer segments that will exceed design capacity due to flows from the development. Improvements include an over-sizing or paralleling of existing sewer lines, as required, to accommodate the ultimate projected sewage flow from areas tributary to the Poggi Canyon sewer basin, and flows being diverted from the Palm Canyon basin as approved on the project Tentative Map. 9-/ Page 2, Item Meeting Date 9/9/97 Attachment "A" is a location map for Sunbow II, Attachment "B" is a site plat showing the general alignment of the subject off-site sewer improvements. The proposed sewer alignment traverses two (2) miles through predominantly existing public easements andlor an existing drainage channel. All reasonable attempts have been made to align the sewer exclusively through City owned properties and easements. The City's strategy was to minimize adverse impacts on local neighborhoods during the construction phase as well as during maintenance and repair of the sewer throughout its scheduled lifetime. An alternate alignment to construct the sewer line exclusively through existing Rights of Way under City roadways was considered and eliminated. The City felt that the tremendous impact to daily life through traffic detours, lane closures, interruptions to sewer service and higher construction costs could be avoided with the chosen alignment. Due to critical engineering constraints, including the location of an existing sewer, other utility lines and the physical geography of the area, minor portions of the proposed alignment in two areas were unavoidably designed to traverse private parcels. Crossing these parcels will require both permanent and temporary easements. Permanent easements are required for long term maintenance and repair of the sewer line. Temporary easements are required for construction of the sewer line only and will expire upon completion of the construction project. The developer made formal offers to property owners along the selected alignment in January 1997. In April 1997, the developer made a formal request to the City of Chula Vista to start the eminent domain proceedings for the acquisition of these easements. Since that time, the developer, ACI Sunbow LLC has not been able to acquire any sewer easements through direct negotiation with property owners. Prior to the City Council approval of the final map, the developer deposited sufficient funds and agreed to pay all eminent domain acquisition costs. Our right-of-way acquisition consultant, Bartz & McCarberg LLP, has made offers, as required by Government Code 6267.2, to the affected property owners of record listed below whose property is along the proposed sewer alignment. The following table lists all affected property owners. Exhibits A and B show the parcels where sewer easements are needed for the subject project: 9-/ c:z Page 3, Item Meeting Date 9/9/97 OWNER ADDRESS APN NUMBER EXHIBIT EASEMENT A/B TYPE LOCATION Permanent NUMBER and/or Temporary Beneficial 569 Third Avenue 624-220-10 1 Permanent California, Inc. Chula Vista, CA 91910 Martin & 1564 Oleander Ave. 624-260-13 2 Permanent Belen Contreras Chula Vista, CA 91911 Ms. Alice C. 1566 Oleander Ave. 624-260-12 3 Permanent Martinez Chula Vista, CA 91911 Jose C.& 1570 Oleander Ave. 624-260-10 4 Permanent Ramona Chula Vista, CA Charfauros 91911 Ms. M.Boggs 272 Church Avenue 624-042-04 5 Permanent c/o Autumn Hills Suite 4 and Homeowner's Chula Vista, CA Temporary Association 91910 Oriel G.& 1671 Maple Drive 624-042-03 6 Permanent Barbara A. Rice Chula Vista, CA and 91911 Temporary Samuel C. & 1673 Maple Drive 624-042-18 7 Permanent Barbara E. Chula Vista, CA and Garrison 91911 Temporary Ismael V. & 1675 Maple Drive 624-042-19 8 Permanent Kelly J. Chula Vista, CA and Sanchez 91911 Temporary J.A. & 2192 Harrison Ave 624-042-01 9 Permanent Lula C.Blake San Diego, CA 624-042-11 and 92113 Temporary 93 Page 4, Item Meeting Date 9/9/97 Negotiations to purchase the needed right-of-way will continue in an effort to reach a settlement with all owners without having to obtain a final order of condemnation from the court. The Council is requested to initiate eminent domain proceedings at this time, in the event negotiations with some owners do not conclude with easement acquisition prior to construction. Construction of the sewer improvements has been delayed since May of this year due to the ongoing Right -of- Way negotiations. In order to acquire real property for public purposes, pursuant to Government Code Section 7267.2, the City must make an offer to purchase the property for fair market value. If an agreement for the voluntary purchase of the property cannot be reached, the City may then duly notice and conduct a public hearing to consider whether or not to acquire the property by the exercise of its powers of eminent domain. At such a hearing, pursuant to Civil Procedure Code Section 1240.030 the City must find and determine that: A. The public interest and necessity require the project; B. The project is planned or located in a manner that will be the most compatible with the greatest public good and least private injury; and C. The property sought to be acquired is necessary for the project, and D. That offers were made to record owners. In this case, on August 6, 1997, the City mailed the owners listed above with an offer to purchase the portion of their property required for the ultimate alignment of the sewer. The offer was based on an appraisal and complied in all respects with the requirement of Government Code Section 7267.2. City staff also sent notices on August 21, 1997, to all property owners of this public hearing in which the City Council is to consider adopting a "resolution of necessity" for the acquisition of their property. The notice informs owners of their right to appear and to speak to the City Council with regard to the City's right to acquire their property. The notification states appropriately, that the amount to be paid for the property is llil1 the subject of the public hearing. Staff believes that the findings required for the adoption of the " resolution of necessity" can be made for the following reasons: A. The public interest and necessity require that the capacity of the Sunbow Off-Site Sewer be increased in order to accommodate increased sewerage flows in the area. 9-~ Page 5, Item Meeting Date 9/9/97 B. The project is planned or located in a manner that will be the most compatible with the greatest public good and least private injury in that all attempts have been made to locate the sewer's alignment entirely on public land, to the greatest extent possible. C. Affected owner properties, as depicted on Exhibits "1" and "2" are necessary for the construction of the Sunbow Off-Site Sewer as designed. The adoption of the requested "resolution of necessity" will initiate the proceedings to acquire the necessary property rights for public sewer purposes and appurtenances in conjunction with the subject project. The commencement of the eminent domain proceeding will require the filing of complaints with the Superior Court. Our right-of-way acquisition consultant, Linda D. Bartz, is available at the Council meeting tonight, to answer any questions concerning the acquisition of the properties. The City Attorney has reviewed the "resolution of necessity" and determined that the requested action is in accordance with all applicable laws, City codes and ordinances. FISCAL IMPACT: None. A.C.!. Sunbow LLC, the Developer, has entered into an agreement with the City through a Supplemental Subdivision Improvement Agreement, whereby the Developer shall pay the full cost of acquiring offsite right of way or easements required by the Conditions of Approval of the Tentative Map. The developer had also deposited with the City of Chula Vista sufficient funding to pay for all direct and indirect aquisition costs. The cost of acquisition of the right-of-way is approximately $8,290.00 for the actual property value plus a contingency for condemnation costs depending on whether or not the property owners legally challenge the City's right to acquire the property or the amount of compensation being offered. The amount of compensation is not a considering factor in the adoption of the "resolution of necessity" by the City Council. Attachments: Attachment A: Attachment B: Exhibit A: Exhibit B: Location map for Sunbow nNOT sc~c. E~rn" Off-Site sewer selected alignment. NOT S,A..'N:." ,_'",' Easement Locations for Sewer Purposes Easement Locationsfor Sewer Purposes File No.0600-80-PC1165 SA:H:\HOME\ENGINEER\AGENDA \SUNCOND .SA September 2, 1997 (2:20pm) 9--S RESOLUTION NO. /8"77/ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA FINDING AND DECLARING PUBLIC INTEREST AND NECESSITY FOR ACQUIRING AND AUTHORIZING CONDEMNATION AND IMMEDIATE POSSESSION OF CERTAIN REAL PROPERTIES AND SEWER AND TEMPORARY CONSTRUCTION EASEMENT INTERESTS THEREIN FOR PUBLIC SEWER IMPROVEMENTS AND APPURTENANCES THERETO FOR THE SUNBOW II OFF- SITE SEWER EASEMENTS PROJECT WHEREAS, the City of Chula Vista is a charter city of the State of California; WHEREAS, in connection with its municipal purposes, it appears necessary for the City of Chula Vista to acquire certain real properties and sewer and temporary construction easement interests therein for public sewer improvements and appurtenances thereto for the Sunbow II Off-Site Sewer Easements Project; WHEREAS, public interest, convenience and necessity require the acquisition of sewer and temporary construction easement interests for public sewer improvements and appurtenances thereto for the Sunbow II Off-Site Sewer Easements Project in the real properties more particularly described and depicted in Exhibits "A," "B" and "C," attached hereto and incorporated herein by this reference; WHEREAS, a Final Environmental Impact Report complying with the California Environmental Quality Act was certified by City Council on December 5, 1989, by its Resolution No. 88-1; WHEREAS, said public sewer improvements and appurtenances thereto are planned and located in a manner that will be most compatible with the greatest public good and the least private injury; WHEREAS, said real properties and the sewer and temporary construction easement interests therein are necessary for the public sewer improvements and appurtenances thereto; WHEREAS, said real properties are located entirely within the territorial limits of the City of Chula Vista; 9~~ WHEREAS, the City of Chula Vista is authorized to acquire said real properties and the sewer and temporary construction easement interests therein by eminent domain pursuant, inter alia, to California Constitution Article I, Section 19; California Government Code Sections 37350.5, 38900, 40404, and 66410, et seq.; California Code of Civil Procedure Sections 1240.010, 1240.110, 1240.120, and 1255.410. WHEREAS, offers to purchase the required interests in the real properties necessary for the project have been made to the owners of record pursuant to Section 7267.2 of the California Government Code which offers have not been accepted; and WHEREAS, the City of Chula Vista has provided notice to the persons designated in Section 1245.235 of the Code of Civil Procedure, and has provided all such persons a reasonable opportunity to appear and be heard on the matters referred to in Section 1240.030 of the Code of Civil Procedure. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Chula Vista finds and determines and hereby declares, by a vote of not less than two-thirds of its members, as follows: 1. That the above recitations are true and correct. 2. That the public interest, convenience and necessity of the City of Chula Vista and the inhabitants thereof require the public sewer improvements and appurtenances thereto in connection with the Sunbow II Off-Site Sewer Easements Project and the acquisition of sewer and temporary construction easement interests therein which are more particularly described and depicted in Exhibits "A," "B" and "C," attached hereto. 3. That the public sewer improvements and appurtenances thereto to be constructed upon, over, under, along, and across the real properties described and depicted in Exhibits "A," "B" and "C" have been planned and located in the manner which will be most compatible with the greatest public good and the least private injury. 4. That the real properties and the sewer and temporary construction easement interests therein, described and depicted in Exhibits "A," "Bn and He," are necessary for the proposed project. 5. That offers, as required by Section 7267.2 of the California Government Code, have been made to the owners of record of the property to be acquired, and the notices and opportunity to appear before the City Council as required by /1-7 Section 1245.235 of the California Code of Civil Procedure have been given. 6. That the City of Chula Vista and all appropriate officers, representatives and attorneys are hereby authorized and directed to acquire the real properties described and depicted in Exhibits "A," "B" and "C" in the name of and on behalf of the City of Chula Vista, and to that end are hereby authorized and directed to commence and prosecute an action or actions in eminent domain for the purpose of acquiring said sewer and temporary construction easement interests therein and to obtain an order for immediate possession in the manner provided by law. Presented By: Approved as to form by: JOHN P. LIPPITT Director of Public Works ~~ Sheet 1 of 2 EXHIBIT "A" APN 624-042-04 SEWER EASEMENT AUTUMN HILLS A sewer easement over, under, along and across a portion or LOc 1 of Autumn Hills Unit No.1, Recorded: January 16, 1974, as Map No. 7848, in the City of Chula Vista, County of San Diego, State of California, being more particularly described as follows: Beginning at the southeast corner of said Lot 1; thence westerly along the southerly line of said lot, South 89042'01" West, 67.88 feet (Record: S89015'57"E per Map 7848); thence leaving said southerly line North 00017'59" West 13.12 feet to the northerly edge of a drainage easement as shown on said Map 7848; thence easterly . 0 along said northerly edge, North 89 42'01" East, 6.05 feet to the beginning of a tangent 20.00 foot radius curve, concave northwesterly; thence easterly and northerly along the edge of said drainage easement and curve through a central angle of 87057'04", (Record: 87057'18" per Map 7848), an arc distance of 30.70 feet to a point of reverse curve a radial bearing to said point bears South 88015'03" East, (Record: South 88041'21" East per Map 7848), said point being on the westerly edge of said drainage easement and the beginning of a tangent 684.90 foot radius curve concave southeasterly; thence northerly along said westerly edge and curve, through a central angle of 06036'32" an arc distance of 79.00 feet; thence leaving said westerly edge, North 08021"29" East, 157.00 feet; thence North 35028'45" East, 22.48 feet to the easterly line of said Lot 1 of Map 7848; thence southerly along said easterly line, South 00009'47" West, (Record: South 00014'14" West per Map 7848), 284.47 feet to the point of De ginning. Total easement area: 8,765 square feet. sunbow.04 9-9 @ EXHIBIT "A" SEWER SHEET 2 EASEMENT N.T.S. WESTERLY LINE OF DRAINAGE EASEMENT PER MAP 7848 LOT -J MAP 7 B4B AU-r UMN HJLL S UNJT NO" -J SEWER EASEMENT co - ,0 H ~ co~ co!!=: co: ~r:iJ ..::: 1"-"<1' :l' ;-< 'COURSE "'0 oz o ~ L-1 Z L-2 L-3 L-4 L-5 L-6 WESTERLY LINE OF DRAINAGE EASEMENT PER MAP 7848 S88015'03"E L-3 SOUTHERLY ~ --- HffE 1----- \ -L~2 P/l N89042'01"E (N89015'57"E) LOT 96 MAP -J'77-J I I I I CURVE P.O.R ( ) INDICATES RECORD DATA PER MAP 7848 C-1 C-2 RADIUS 20.00' 684.90' MAP 5506 BEARING S 89042'01"W NOo017'59"W N 89042'01"E N 08021'29"E N 35028'45"E S Ooo09'47"W LENGTH 30.70' 79.00' OF 2 PLAT DISTANCE 67.88' 13.12' 6.05' 157.00' 22.48' 284.47' DELTA 87"57'04" 6036'32" APN 624-042-04 LOT AREA = 11.34 AC AUTUMN HILLS HOMEOWNERS ASSOC. MAPLE DRIVE CHUL<\ VISTA, CA. 92011 ~~~c ~nco land planning, eM engineering, surveying 5115 AVENIDA ENCINAS SUITE ;'L" . CARLSBAD. CA. 92008-4387 (619) 931-8700 524-042-04.dwg Sheet 1 of 2 BENEFICIAL EXHIBIT "A" CALIFORNIA. INC. LEGAL DESCRIPTION (LOT 584, MAP 5650, APN 624-220-10) A sewer easement, over, under, along and across, all portion of Lot 584, of Princess Manor Unit No.4, Map 5650, within the City of Chula Vista, County of San Diego, State of California, being more particularly described as follows: Beginning at the northerly most corner of said Lot 584; thence southerly along the easterly line of said Lot, South 1031'50" East, 24.25 feet, to the TRUE POINT OF BEGINNING; thence leaving said E.ast line, South 37043' 51" West, 196.72 feet, to an intersection with the easterly line of a public sewer easement to the City of Chula Vista, recorded March 9, 1967, as document No. 32343 of Official Records; thence northeasterly along said easterly line, North 31030'34" East, 40.01 feet; thence North 36022'20" East, ~3.45 feet; thence North 36026'46" East, 113.51 feet, to an intersection with the above described East line of said lot; thence southerly along said East line, South 1031'50" Eist, 12.88 feet, to the TRUE POINT OF BEGINNING. Total Area of easement: 1,091 square feet. sunbow.58<: ~-// EXHIBIT "A" SHEET 2 SEWER EASEMENT PLAT [b~~ ~nCD land planning, eMl engineering, surveying 5115 AVENIDA ENCINAS SUITE ''L'' CARLSBAD, CA. 92008-4387 (619) 931-8700 APN 624-220-10 LOT AREA = 0.46 AC BENEFICIAL FINANCIAL 569 3RD AVENUE CHULA VISTA, CA, 92010 PRJJ\JCESS OF 2 / / / r r) c~ I ObO/ 25.50' I 25.50' 5?-J 5?2 10 t""' t:j ::>> z 1t:J t:r:l ~ ::>> ,-< t:r:l Z C t:r:l ~ o '" 1 to I, '" I""~ ,": \ ~ .. l?"'lio 110'''' " to '0'" 1"'- 1-;"'10' 1 0>, . 0> ,-- :z:- I '" I r I - 10 r' .r)./') 0.00 r' r\ .1') 000 2' ESMT. FOR FIRE HYDRANT & WATER MEl'ER LOCATION PER DOC. NO. 10311 B , I I I ~ I;,. ~ ,... to I lci lO ,0 :;, I E ~ 'v'o" ~~ .....~ i '0< q, ~ '0;" k,>." ._. ~/'" ....... ~ l'-V~}~. t..... ..;'.~~ k,> ~ ~/ ~ ..r "," r- (,1.00~~ S~i?Ll'" cl1i 7/ It.ts-!:!Ne / 13.1<' DOc'30P c;J,IV,fP <3(,3-':'-4. 1'0 (lV71'1 ,IV71'l . ' i?ec:!lS1'<t, 1 (,3"Jr 0 (,{I..... 'fJ'{I' l{l ~ l{l r 50' D 3.{l3' 3.30' S ~ '~ .P ~i? Ii',!-Ge ... 56501 'ei? Ar. ~1!:AQ; -~vD / ''Vl.P 56 1V1' r' <) F) 50 ObO 584 >. IV31'3 ' 03(,.. e 5~ ".13' I I I / I / 10- 1",0> .to I... . I ",,,, IC;;~ I f ~ " I, ... I I "'. I -"';; ". I I '" a, I' '" .,. / " ;;2; <'7/J I "'<(j '-' / ITOTAL EASEMENT AREA: 1091 SQ.IT.I 9~JcA 482-0262-400 1-15-97 Sheet 1 of 2 J.A. & LULA BLAKE EXHIBIT "A" APN 624-042-01 SEWER EASEMENT A 20.00 foot wide sewer easement over, under, along and across all that portion of Lots 98 and 99 of Woodlawn Park, in the City of Chula Vista, County of San Diego, State of California, according to Map No. 1271, filed at the Office of the County Recorder of San Diego County, June 30, 1910, the centerline being more particularly described as follows: Beginning at the northeast corner of said Lot 98; thence westerly along the northerly line of said lot, South 89042'01" West, 159.88 feet, to the TRUE POINT OF BEGINNING; thence leaving said northerly J:ine, South 47022'08" West 62.26 feet; thence South 40051'37" West, 138.23 feet; thence South. 0024'39" East, 88.51 feet; to the northerly right-of-way line of Otay Valley Road as shown on Road Survey Map 1723-2. The sidelines of said easement to be prolonged and/or shortened to intersect on the North line of said Lot' 98 and the northerly right- of-way of said Road Survey Map. Total easement area: 5,779 square feet. SL:ntlow.Ol 9--/3 --I C\l I C") C\l l:'- ,-.j lfJ. ~~ '--" ~ o "'- NeD ,....-.;: Q C/lg::s <r:: O-,j< o P:;w ~ w""..... o -,j< >-< ~ In r~' - '" ......, ID, .....:l '" 0> H ' CO <r:: ~~ ;>C ~I E-< o 34' 34' EXHIBIT "A" (N2~~:;;:~!rlf 10.68' SEWER (N13020'34"E ,ROS 12307) N13020'47~EROS 12307) 19.02' M ~ -l:!39-23' APLE DRIVE / -6-= ~ !l..8:":1Y (II) / -05003'5 --.- - 129,66', 0'130Z0'3 0" 1/0:130' o N06~'33>>E ~ / N13020{'lf, 1/0S L0:11.41J, ;'! (N06049'53"E / I 7<- '- 7Z.28,7 l!: 1<:307) RDS 12307) , (-.......: '---- ~ 7";---" /. I ;;;Ie '- - -10-J /~.;. ;I~~ ---~- ~ -Q;-\j~ b.'O'O I ;" I:: ~ ::;; ~ ~ c ~~ "?\> ~ Ii-- .-< ~ g i::l /'oV.'-,,,,,- I 00 1;0 Ul ~ O'J to /'<sy~~..,'O' '"<l'o 0 O'JOO ~ '?oS ..,'b ~ I~ r<: r<: ~ c!, c!, % ~ Z I~ u f"l r- r- "'9 l::s ~ """" mU)uu ::><<:00 Il.f"lClCl SHEET 2 OF 2 EASEMENT PLAT N CD -,j< Ol N 99 --- N47'22'08"E 62.26' -100 l' ,r) LJO MAP -J?J-J NOO'09' 47"E 233.97' . (NOO'12'56"E 233.76', ROS APN 624-042-01 LOT AREA = 2.24 AC J.A. AND LULA BLAKE 1158 MAIN CHULA VISTA, CA. 92011 9-.-/ 12307) ~ ~. -,--. LQ i:iI CQ -,--. .... 0 N ~ -,j< ~ , Cl, Ol CO ~ (~ NoT.S. P.D.B. ~~~~nc, land planning, cMI enQlneemQ, SUlVeylng 5115 AVENIDA ENaNAS SUITE "L" CARLSBAD, CA. 92008-4387 (619) 931-8700 IMAGENEW.DWG EXHIBIT HA" APN 624-260-10 (LOT 561, SEWER TURN-AROUND) Sheet 1 of 2 JOSE & RAMONA CHARFAUROS An easement for public sewer access over and along a portion of Lot 561 of Princess Manor Unit No.4, Map No. 5650, being within the City of Chula Vista, County of San Diego, State of California, being more particularly described as follows: Beginning at the southwest corner of said Lot 561; thence northerly along the westerly line of said lot, North 6019' 33" East, 75.77 feet (Record: North 6018' 36" East, Map 5650), to the northwest corner of said lot; thence easterly along the northerly line of said lot, South 88020'57" East, 45.00 feet (Record: South 88021'49" Ea'st, Map 5650); thence leaving said northerly line, South 1016' 34" East, 74.77 feet, to the southerly line of said Lot 561; thence westerly along said line, North 89013'40" West, 55.00 feet (Record: North 89014'37" West, Map 5650), to the POINT OF BEGINNING. Total area of easement: 3,754 sq. f~~' sunbow.561 9-/S P.O.B. . "SW CORNER LOT 561, MAP 5650 l' = 40' - EXHIBIT "A" SHEET 2 OF 2 SEWER ACCESS EASEMENT PLAT (N6'18'36"E , MAP N6'T9'33"E 75.77' 5650) WEST LINE LOT 561 NW CORNER LOT 561 - ~ 0 ~ II) 0 to II) II) to S1'16'34"E 74.77' II) D- I <C 0. :;z~ . <<: 1I):;z ..;- Lo-r 56"J I co a, co r'-- . tO~ MAP 5650 r'--tO P r) IN (' r' r, r, MANoFl .;-:;: I ~co rl v~uu co, wr'-- ~o ' r'-- LOT r'r,? OO~ UNJ-r No" r .;- I r'--~ 0 :;:. 10' SEWER II) .'0 . :;: [-...~ o. SEWER ESMT. N' J'yJAP 5729 no> I ' 0> . co PER MAP 5650 co.;- ;!z co. (I)~ a, N co I Co z 0) ~ z I ~ SOUTH LINE NORTH LINE LOT 561 (SO' 45'23"W LOT 561 53.73', MAP 5650) I SO' 46'20"W 53.74' "\ -"'-2'5.3'35" 0 R=3.75.50' l1) L= 18.96' !t) N OLEANDER 0 l1) AVENUE l1) N APN 624-260-10 LOT AREA = 0,31 AC JOSE CRUZ CHARFAUROS & RAMONA CHARFAUROS 1570 OLEANDER AVENUE CHULA VISTA, CA, 92011 ~/ [b~~~ncD land planning, eMI engineering, sUlVeylng 5115 A VENIDA ENCINAS SUI TE Y" CARLSBAD, CA. 92008-4387 (619) 931-8700 W.O. 482-0262-400 04/01/97 EXHIBIT "A" APN 624-260-13 Sheet 1 of 2 MARTIN & BELEN CONTRERAS A 7.00 foot sewer easement over, under, along and across, all that portion of Lot 564 of Princess Manor Unit No.4, recorded: November 19, 1965, as Map 5650, being within the city of Chula Vista, County of San Diego, State of California, lying 7.00 feet southeasterly of the following described line, being more particularly described as follows: Beginning at the southeasterly corner of said Lot 564; thence northwesterly along the southwesterly line of said lot, North 67041'26" West, 135.11 feet (Record: N.67042'23"W., Map 5650); to the easterly line of that 50.00 foot drainage and sewer easement as shown and dedicated on said map, also being the TRUE POINT OF BEGINNING; thence northeasterly along said easement line North 31030'34" East, 78.82 feet, (Record: N.31029'37"E., Map 5650), to the northeasterly line of said Lot 564. The sideline of said easement to be prolonged and/or shortened to form a continuous strip of land 7.00 feet wide from the South to the North line of said Lot 564. Total easement area: 548 square feet. sunbow.13 9-/? EXHIBIT "A" SEWER SOUTHEASTERLY LINE'~" r-.I LOT 564 ~ t ~ -- ~-- 50' DRAlNAGE AND ~ ~ ~ SEWER EASEMENT ~ PER MAP 5650 Ik ~ k(J./o~ ~ (J./o :eO' ~ > (JO' (J>.. '- &.&:e'?~'~.ey '-, <<> ~ ....,~'o <\~~ <0 />-.. ~ ~....,. , "V ~ ,~ ,", ~ ~..""=' -.....:.. r r~ r .<'J~ ~ '- 0 00 ....,,"j ~ 0<:) <:) '0 0<:) :!? 0,'0 / ~ ___________ NORTHEASTERLY UNE, ~ LOT 564 J\;jJ-\N OFi UNrr NO.4 , , MJ-\F 5650 N.T.S. 7.00' SEWER EASEMENT , ~.;""'-, .....<:) c,''V cv c,' 'Vcv 'V /~: k: ' " ..... '0' ..... 'V '" 'r.!' , ,CV '" ;:;;! ..... . 0 l\.l\. ~~ r r::. r) 000 564 P r)jj~j r' I C' C' J'l 1\ u.c:::oo - <l~o -l? (fo;) ~---l::3>t5 ;'0;)" "t5e 'vO' '1-8' ~ 1>.0.13 "-. . o -Ge - 4.l\rlJ e 'l? 4. V: '€. SHEET 2 OF 2 EASEMENT PLAT N01008'44"W 111.21' N01009'41"W 111.21' C"J C"J EXIST. 7' SEWER EASEMENT TO BE QUITCLAIMED " ~ ( ) INDICATES RECORD DATA PER MAP 5650 APN 624-260-':13 [b~~t' ~nCD LOT AREA = 0.43 AC land plonnlng. eMI englneertng, surveying MR. AND MRS. MARTIN CONTRERAS ~~i~E~~~~IDA ENCINAS 1564 OLEANDER AVENUE CARLSBAD. CA. 92008-.4387 CHULt\ VISTA, CA. 92011 9~/r (619) 931-8700 DATE: 5-6-97 EXHIBIT "A" APN 624-042-18 Sheet 1 of 2 SAMUEL & BARBARA GARRISON A 20.00 foot wide sewer easement over, under, along and across a portion of Parcell or Parcel Map No. 13517, in the City of Chula Vista, County of San Diego, State of California, as filed in the Office of the County Recorder of San Diego County, October 12, 1984, as File No. 84-388205 of Official Records, the centerline being more particularly described as follows: Beginning at the northeast corner of Parcel 1 of said Parcel Map 13517; thence westerly along the North line of said Parcell, South 89"42'01" West (South 89"50' West per map 1271), 75.31 feet to the TRUE POINT OF BEGINNING; thence South 22"06'44" West, 5.27 feet; fhence South 35"10'25" West, 55.78 feet to the southerly line of said Parcell. The sidelines of said easement to be prolonged and/or shortened to intersect with the North and South property lines of said Parcell. Total easement area: 1,221 square feet. sunbow.18 9~/9 EXHIBIT "A" SHEET 2 OF 2 SEWER EASEMENT PLAT / (!., 1;~o MA..p LE} D ----r-52'53"E RIllE} . ~.~, - N13o' p~ io --- ~ 5 20'47,,~3517) C)l I -- 1.76' I I ~ ~ I ~ ~ P r'J C3E-<N, I u~ ~z,0':) - . 2 ul"ll'- ~~'ll> I ,) z:- g3 ~ g J~\)"r\;;:; 1l..1"l~ I ~\\ ;'2 I PM_ ~ -j -':J s::' -j 7? ~- r::- . 0 -0 N .r:: I & ~ ....-( Cr,. or- _co co . ~. 0':)0 .<0 co coO':) I ~O':) ~I'" ~ 8 I'" _ "<l' NN ~~ I '" ~~ "" '" & L 0 -r I '" 98 I ~ I I I I _ 1_ _ 50.30' _ N00009'47"E (NOoo16'19"W 50.28', PM 13517) 7~c2tJ peL Il.. 1 ~ I"l o IJ? . '" co Z, ~ N.T.S. /NORTHERLY UNE, PARCEL 1, PM 13517 NORTHERLY LINE, PARCEL 2, PM 13517 ~ l'- ..... IJ? 0':) ..... LOT gr' '-'0 ""..... - 0 ",- ON - ~ ~. .....'" . co ",z, co Z, ~ WOODLAWN PARi< S35010'25"W 55.78' S22006'44"W 5.27' T.P.O.B. APN 624-042-18 LOT AREA = 0.43 AC SAMUEL C. AND BARBARA E. 1675 MAPLE DRIVE CHULA VISTA, CA. 92011 GARRISON [b~~c ~nCD land planning, eMI engineering, surveying 5115 AVENIDA ENCINAS SUITE "L" CARLSBAD, CA. 92008-4387 (619) 931-8700 624-42-18.DWG Sheet 1 of 2 ALICE MARTINEZ EXHIBIT "A" APN 624-260.-12 A 7.0.0. foot sewer easement over, under, along and across, all that portion of Lot 563 of Princess Manor Unit No.4, recorded: November 19, 1965, as Map 5650., being within the city of Chu1a Vista, County of San Diego, State of California, lying 7.0.0. feet southeasterly of the following described line, being more particularly described as follows: Beginning at the southeasterly corner of said Lot 563; thence northwesterly along the southerly _line of said lot, North 77032'52" West, 144.38 feet (Record: N.77"33'49"W., Map 5650.); to the easterly line of that 50..0.0. foot drainage and sewer easement as shown and dedicated on said map, also being the TRUE POINT OF BEGINNING, also being an intersection with a non-tangent 210..0.0. foot radius curve, concave southeasterly, having a radial bearing to said point of North 76047'14" West; thence northeasterly along the arc of said curve and said southeasterly easement line, through a central angle of 18017' 48", a distance of 67.0.6 feet; thence tangent to said curve, North 31030.'34" East, 13.53 feet (Record: N.31029'37"E., Map 5650.), to the northeasterly line of said Lot 563. The sideline of said easement to be prolonged and/or shortened to form a continuous strip of land 7.0.0. feet wide from the South to the North line of said Lot 563. Total easement area: 560. square feet. sunbo.......12 9--02./ N.T.S. N76047'14"W~) EXISTING DRAINAGE AND SEWER ESMT. PER MAP 5650 T.P.O.B. SOUTHERLY LINE, LOT 563 r' r~.r) "OO~ EXHIBIT "A" SEWER SHEET 2 OF 2 I EASEMENT PLAT '0 "" ;"'0<" ..........0 o C\l z....... ::;"<0 "~,, "(} '-'I 563 J\;)./\JV 1'1 r-- '-J 1') No ) N01 008' 44"W 95.82' (N01009'41"W 95.84') ~ "'~ C'"l EXISTING 7' SEWER ESMT. TO BE QUITCLAIMED N31030'34"E 13.53' ~ (N31029'37"E) ;...;:--- l'-l'- .l'- '" . co'" .....co ..... /!::: ' /!!:::'> : f:= '0 /:,Ji'.:1 C\I' '? 0:;:: lQ '" "" '"' ,"" ,rq C\I' "" 00 C':>C':> ..... o:,/: o C':> . ,_, t-..,o t-..~ l'-l'- pr--}) ;;:;l'- 1') N (', r- ~ ~ '--" r-' ,J '-".1 --"'UO J\;)./jp ~ " '- ~ ~~ "- o' ': ~ N(i; 'V 'V /,::~ ":>' r r' /1 'V ~ "0 0-.1' 'v ,'V 0'" ;: ^'/... !fro ~~ /\) 0 /j r- -.r ---.. r'.lt-' ,0000 ~ NORTHERLY LINE, LOT 563 .(l::::080 l?::::3'7 <9 '1 '7" / -L::::555.50' P.D.B ~ .6e- OLe ___________ ANlJ E:f? ~ 4 f7E;N(j~ ---------- . ( ) INDICATES RECORD VALUE PER MAP 5650 APN 624-260-12 LOT AREA = 0.35 AC AUCE C. MARTINEZ 1566 OLEANDER AVENUE CHUL4. VISTA, CA. 92011 9 -.2). [b~~~nco land planning, eMI engineering, surveying 5115 AVENIDA ENCINAS SUITE "L" . CARLSBAD. CA. 92008-4387 (619) 931-8700 DATE: 5-6-97 EXHIBIT "A" APN 624-042-03 SEWER EASEMENT Sheet 1 of 2 ORIEL & BARBARA RICE A sewer easement over, under, along and across a portion of Lot 96 of Woodlawn Park, in the City of Chula Vista, County of San Diego, State of California, according to Map. No. 1271, filed in the Office of the County Recorder of San Diego County, June 30, 1910; more particularly described as follows: Beginning at the northeast corner of Lot 96 of said Map 1271; thence westerly along the North line of Lot 96, South 89042'01" West (North 89050' East per map 1271), 32.15 feet to the TRUE POINT OF BEGINNING; thence leaving said North line, South 44017'44" West, 24.24 feet; thence South 04011'11" West, 54.76 feet; thence South 22006'44" West, 31.10 feet to the South line of said Lot 96; thence westerly along said South line South 89042'01" West, 21.63 feet; thence leaving said South line North 22006'44" East, 36.19 feet; thence North 04011'11" East, 67.35 feet to the North line of said Lot 96; thence along said North line easterly, North 89042'01" East, 35.73 feet to the TRUE POINT OF BEGINNING. Total easement area: 2,203 square feet. sun!,)ow.03 9 ~ ..23 EXHIBIT "A" SHEET 2 OF 2 SEWER EASEMENT PLAT (N13020,~PLE: DJ? ~ C\J F: 103.63' ll1E: j- - N1302' '~OS "'1 10 01'7"r:. 1230'7) :z; . -_ 3'52'} >-<'" - .....:10) -- __ ~~ - ~o _ 2; '"'" PUBLIC ROPDWAY CI:l EASEMENT DOC# 73-268279 WOOD ~ 87 g C\l .... N.T.S. ~ /NORTH UNE / LOT 96 LA WN P AR}< MAP -j-? 7-j ~ Z'- o ....-0".) Z'- 0".)C\l C\2 ~-04 .... lD ";<CI:l ~ O".)~ "'. r' =""r.- 80 "'1 o~ - - Ii:> o C\l..;< ~ ~~ 0> 0> co co :z; Zf'" 0> .... 0".) ..;< . 0> co Z ~ CI:l_ 96 0";< p:;~ co '" . . 0".) ,...., .... 0> cOr.l -1 ",= "'.... III 0 C\l U r.l..;< ~ . ~~ ..;<0> Ll, 0".) co <C - Z C\l ..;< Ll . 0> co Z ~ ['--, ,...., t-< lO I "" ('I) ,...., ';; ..:::::, Ll N00009'47"E 100.61' (NOoo12'56"E 100.64', ROS 12307) <7 ~ e:L( MAP 7 B~}B AUT UMN HjLL 8 UNrr NO~ -j COURSE BEARING DISI'ANCE L-1 S 89"42'01"W 32.15' L-2 S 44017'44"W 24.24' L-3 S 04011'l1"W 54.76'. L-4 S 2Z006'44"W 31.10' L-5 S 89"42'01"W 21.63' L-8 N 2Z006'44"E 36.19' L-7 N 04011'l1"E 67.35' L-8 N 89"42'01"E 35.73' APN 624-042-03 LOT AREA = 0.82 AC ORIEL AND BARBARA RICE 1611 MAPLE DRIVE CHULA VISTA, CA. 92011 [b~~ ~nco land planning, eMI engineering, surveying 5115 AVENIDA ENCINAS SUITE "L"' CARLSBAD. CA. 92008-4387 (619) 931-8700 . 624-042-03.dwg EXHIBIT "A" APN 624-042-19 Sheet 1 of 2 ISMAEL & KELLY SANCHEZ A 20.00 foot sewer easement over, under, along and across all portion of Parcel 2 of Parcel Map No. 13517, being within the of Chula Vista, County of San. Diego, State of California, centerline being more particularly described as follows: that City the Beginning at the northeast corner of said Parcel 2; thence westerly along the northerly line of said Parcel, South 89042'01" West, 109.29 feet, to the TRUE POINT OF BEGINNING; thence leaving said northerly line South 35010' 25" West, 13.45 feet; thence South 47022'08" west, 58.42 feet to the southerly line of said parcel. The sidelines of said easement to be prolonged and/or shortened to intersect on the North and South lines of said Parcel. Total easement area: 1,437 square feet. sunbow.19 9--~f ---- ---- r-- .-< U) "" r::I.-< Z ~::<: 0.. ~ . p;:C\l r::I....l :I:r::I E-~O (Cwo ~ r-- .-< ..':> '" .-< peL 2 EXHIBIT "A" SEWER / ---- Pr'l u~ -j ~ r-- .-< ..,:> '" .-< ::<: . 0.. .... r-- . 'c" Or-- co. "'0 co I='''' I I I 1/(/\ ',\b I I '-<r::I o. I . ";,j. C\lC\l -.J'. tn ~ I co. Zo> co Z I S35010'25"W 13.45' '" I "'J T<(.0.B.1 Ol ~ ~ t3 5 -j 71 .. I 20' SEWER EASEMENT r-- co '" PM 50.29' NOO.09' 4 7"E (NOoo16'19"E 50.28', PM o CV rr NORTHERLY UNE, ~! ,/' PARCEL 1, PM 13517 V . - NORTHERLY LINE, PARCEL 2, PM 13517 ---- I P.O.B. I 13517) 9-~? SHEET 2 OF 2 EASEMENT PLAT N.T.S. I \-r ~O nr' tJO WOODLAWN P A Fi}< APN 624-042-19 LOT AREA = 0.45 AC ISMAEL V. AND KELLY SANCHEZ 1675 MAPLE DRIVE CHULA VISTA, CA. 92011 [b~~c~ncD land planning, civil engineering, sUlNeylng 5115 A VENIOA ENCINAS SUITE Y" CARLSBAO, CA, 92008-4387 (619) 931-8700 62~-042-19.DWG Sheet 1 of 2 AUTUMN HILLS EXHIBIT "B" APN 624-042-04 TEMPORARY CONSTRUCTION EASEMENT A temporary construction easement _over, along and across a portion of Lot 1 of Autumn Hills Unit No.1, Recorded: January 16, 1974, as Map No. 7848, in the City of Chula Vista, County of San Diego, State of California, being more particularly described as follows: Beginning at the southeast corner of said Lot 1; thence westerly along the southerly line of said lot, South 89042'01" West, 67.88 feet (Record: S89015'57"E per Map 7848); thence leaving said southerly line North 00017'59" West 13.12 feet to the northerly edge of a drainage easement as shown on said Map 7848; thence easterly albng said northerly edge, North 89042'01" East, 6.05 feet to the beginning of a tangent 20.00 foot radius curve, concave northwesterly; thence easterly and northerly along the edge of said drainage easement and curve through a central angle of 87057'04", (Record: 87057'18" per Map 7848), an arc distance of 30.70 feet to a point of reverse curve a radial bearing to said point bears South 88015'03" East, (Record: South 88041'21" East per Map 7848), said point being on the westerly edge of said drainage easement and the beginning of a tangent 684.90 foot radius curve concave southeasterly; thence northerly along said westerly edge and curve, through a central angle of 06036'32" an arc distance of 79.00 feet; to the TRUE POINT OF BEGINNING; thence leaving said westerly edge, North 81038'31" West, 10.00 feet; thence North 08021'29" East, 157.00 feet; thence South 81038'31" East, 10.00 feet; thence South 08021'29" West, 157.00 feet to the TRUE POINT OF BEGINNING. Total easement area: 1,570 square feet. sunbow2.04 9~02 :; EXHIBIT "B" SHEET 2 CONSTRUCTION EASEMENT TEMPORARY ~ L-6 N.T.S. TEMPORARY CONSTRUCTION EASEMENT L 0 -r -J MAP 78-48 AUTUMN HJLLS UNJ-r Noo -J L-4)1 WESTERLY llNE OF C\) I DRAINAGE EASEMENT PER MAP 7B4B ~I NBBo15'03"W (R) I - -- - - - - - - - ~.l L-3 ----, I ___ ~H.J~T~E!~Y_~ ___ \ {/" LOT 1 \ L-2 P/L L-1 NB9042'01"E 371.10' (NB9015'57"E) L o-r 9 B MAP -],)7-j I I I I CURVE ( ) INDICATES RECORD DATA PER MAP 7B4B C-1 C-2 MAP SSOB o co co~ co~ c::l: .!"l::: i-- "-.,j< -.,j<..... , " 0 0>0 oz o~ Z COURSE BEARING S 89042'01"W N 00017'59''W N B9042'Ol"E N 81038'31"W N OB021'29"E S B103B'31"E S OB021'29"W LENGTH 30.70' 79.00' OF 2 PLAT DISTANCE 67.B8' 13.12' 6.05' 10.00' 157.00' . 10.00' 157.00' DELTA 87"57'04 " 6036'32" [b~~ ~nco land planning, eMI engineering, surveying 5115 AVENIOA ENCINAS SUITE "L" . CARLSBAD, CA. 92008-4387 (619) 931-8700 APN 624-042-04 LOT AREA = 11.34 AC AUTUMN HILLS HOMEOWNERS ASSOC. MAPLE DRIVE CHULA VISTA, CA. 92011 9 ~ c26 L-1 L-2 L-3 L-4 L-5 L-6 L-7 P.O.B. RADIUS 20.00' 6B4.90' 624-042-04-CONST.DWG J.A. ~hLUtA1B~lK~ EXHIBIT "B" APN 624-042-01 TEMPORARY CONSTRUCTION EASEMENT A 20.00 foot wide temporary construction easement over, under, along and across all that portion of Lots 98 and 99 of Woodlawn Park, in the City of Chula Vista, County of San Diego, State of California, according to Map No. 1271, filed at the Office of the County Recorder of San Diego County, June 30, 1910, the centerline being more particularly described as follows: Beginning at the northeast corner of said Lot 98; thence westerly along the northerly line of said lot, South 89042'01" West, 189.57 feet, to the TRUE POINT OF BEGINNING; thence leaving said northerly line, South 47022'08" West 41.44 feet; thence South 40051'37" West, 146.90 feet; thence South 0024'39" East, 96.04 feet; to the northerly right-of-way line of Otay Valley Road as shown on Road Survey Map 1723-2. The sidelines of said easement to be prolonged and/or shortened to intersect on the North line of said Lot,98 and the northerly right- of-way of said Road Survey Map. Total easement area: 5,688 square feet. sunbo.....3.01 9--02'/ TEMPORARY CONSTRUCTION EASEMENT PLAT' EXHIBIT "B" SHEET 2 OF 2 lV2{'25' . (N24024'28t~"w 10.88' (lV13'20'3{"E ,ROS 12307) . - NI3020'{7~ Ras 12307) E 19.02' MAP r- ..!!3iJo23' LE DRIVE I /\ -= ~ .!!..8':Jr (II) I '-'-05'0 - 3'5 - - 129.66' f (lV13020'3 0" J?"'130' ~ N06~'33"E ~ lV13'20'~;~ J?OS L"'11.49' ~ (N06049'53"E / ~ ~ 72.28, F: 12307) ROS 12307) , 1 C- '---7'.......... ~ ;:2le '- - -J 0 -J /""~.;.- '0'0 I ;I!=~ --. ~-- "v ~ , I.... O? >< '" t'- '" ~v G '" .... '" -<: '" O? "'c, ~ ~ ~Iz,."" l<= 0'" /...~"'V_\.i>"'f .,'0' ~ I;" '" !;;j ~ g; ~<':J,?i>1''''?, ~I::g gE-<';'')' i>~~'" Zl~ u1!ai::i:: ::l;;!i~~ ~l>1uu ::>~oo p.,1>1~~ ..--.. N I C'") N I:'-- '""'I if.!. ~ '-" ~ r- ~ g. ..... C\l co ~ .....i..~ o C\l ~ UH'l 0.... P:: :>-< -::I'il ;J Ir~ ,...:J :'l~ ;:::: ~~ ......- . c:l ellz :>-<~ <G~ E-<' o 20' TEMPORARY CONSTRUCTION EASEMENT 88 1 I I -I I { C\l c:l .... 34' 34' ~ ---- -JOO an an C\l ell C':> I'il ...... a C\l .... . ell c:l Z N47'22'08"E 41.44' 89 ~o r- an '" c:l ...... J\;JJ-\p -]-?7-J N00009' 4 7"E 233.97' APN 624-042-=-01 (NOoo12'56"E 233.76', ROS LOT AREA = 2.24 AC J.A. AND LULA BLAKE 1158 MAIN CHULA VISTA, CA. 92011 9-':;0 12307) f'-., ,..., 1..D (0 ,..., ~ -- ~ D., ~ N.T.S. T.p.a.B. P.O.B. lb>~~ ~nc, land planning. cMI eoghee<1ng. SUlV9yhg 5115 AVENIDA ENCINAS SUIIE "L" CARLSBAD. CA. 92008-4387 (619) 931-8700 IMAGENEW2.DWG EXHIBIT "B" Sheet 1 of 2 SAMUEL & BARBARA GARRISON APN 624-042-18 TEMPORARY CONSTRUCTION EASEMENT A temporary construction easement over, under, along and across a portion of Parcell of Parcel Map No. 13517, in the City of Chu1a Vista, County of San Diego, state of California, as filed in the Office of the County Recorder of San Diego County, October 12, 1984, as File No. 84-388205 of Official Records, the centerline being more particularly described as follows: Beginning at the northeast corner of Parcel 1 of said Parcel Map 13517; thence westerly along the northerly line of said Parcel. 1, South 89042'01" West (South 89050' West per map 1271), 36.37 feet to the TRUE POINT OF BEGINNING; thence leaving side northerly line ~outh 22006'44" West, 30.57 feet; thence South 35010'25" West, 27.07 feet to the southerly line of said Parcell; thence westerly along said southerly line South 89042'01" West, 33.68 feet; thence leaving said southerly line North 35010'25" East, 49.80 feet; thence North 22006'44" East, 10.54 feet to the northerly line of said Parcell; thence easterly along said northerly line North 89042'01" East, 28.12 feet to the TRUE POINT OF BEGINNING. Total easement area: 1,589 square feet. sunbo.....Z.1B 9--.3 J EXHIBIT "B" SHEET 2 OF 2 TEMPORARY CONSTRUCTION EASEMENT PLAT / (Nlf2o MA.PLE:]) 52 '53 "E .RIlfr;. ~ 51.82' .c . I -- 1V13~f2~~'i3,351"1) 1__ 51."18' E I I >- 0> <: 1'- ~ N :;j ~ I pr'l oE-<CJ! u~ ""'z;", I r) ul>11'- . / ::S;:;:'lt. II:l~U I t>,? ~ s: ~ g [~~r ~ I p J\;~ 5: 1'- - I g~ "'0 I ,1>1 ~ I I LOTI r~ r') uO -J35-J 7 ~ .... 1'- N .... ....1>1 0- --;.,. NN ..,joo o '" 0>.... co . z;", co Z ~ peL ~ 1 - 1>1 o ID . 0> co Z ~ N.T.S. ~NORTHERLY lJNE, PARCEL 1, PM 13517 NORTHERLY lJNE, PARCEL 2, PM 13517 W OODLJ-\ WN P J-\Fi}< ~ 1'- .... ID '" ..... LOT 96 ;:;: _ 0.. ..,jo 1'- . '0, COo> <0 . "'co cD f"l'" .....1>1 o. o 10 NO ..,jo. o ..;< "'.... co, Zo> co Z ~ COURSE BEARING DISTANCE L-1 S89042'01 "w 36.37' L-2 S 22006'44"W 30.57' L-3 S 35010'25"W 27.07' L-4 S 89042'01~W 33.68' L-5 N 35010'25"E 49.80' L-6 N 22006'44 "E 10.M' L-7 N 89042'01 "E 28.12' TEMPORARY CONSTRUCTION EASEMENT APN 624-042-18 LOT AREA = 0.43 AC t"' I ~ SAMUEL C. AND BARBARA E. 1675 MAPLE DRIVE CHULA VISTA, CA. 92011 GARRISON I I I I t"' T.P.O.B. ~ P.O.B. _1_ _ 50.30' ~ NOoo09' 4 7"E (NOoo16'19"E 50.28', PM 13517) 9~J2 [b~~ ~nco land planning, eMI englneer1ng, surveying 5115 A VENIDA ENCINAS SUITE "L" CARLSBAD, CA. 92008-4387 (619) 931-8700 PCl1 CONS.DWG EXHIBIT "B" APN 624-042-03 TEMPORARY CONSTRUCTION EASEMENT Sheet 1 of 2 ORIEL & BARBARA RICE A Temporary Construction easement over, under, along and across a portion of Lot 96 of Woodlawn Park, in the City of Chula Vista, County of San Diego, State of California, according to Map No. 1271, filed in the Office of the County Recorder of San Diego County, June 30, 1910; more particularly described as follows: Beginning at the northeast corner of Lot 96 of said Map 1271; thence westerly along the North line of Lot 96, South 89042'01" West (North 89050' East per map 1271), 21.74 feet to the TRUE POINT OF BEGINNING; thence leaving said North line south 04011' 11" West, i8.22 feet; thence South 22006'44" West, 24.47 feet to the South line of said Lot 96; thence westerly along said South line, South 89042'01" West, 28.12 feet; thence leaving said South line, North 22006'44" East, 31.10 feet; thence North 04011'11" East, 54.76 feet; thence North 44017'44" East, 24.24 feet to the North line of said Lot 96; thence easterly along said North line, North 89042'01" East, 10.42 feet to the TRUE POINT OF BEGINNING. Total easement area: 2,542 square feet. sunbow2.03 9r33 EXHIBIT "B" SHEET 2 TEMPORARY CONSTRUCTION EASEMENT N13020'34~A.PLE: DR 103.63' 1l7E; 'I -""- _ N13020'4~?S 12307 gj I Z - -'03'52'f i~ 'CO", ,:': -/~ UJ EASEMENT DOC# 73-258279 NORTH IlNE LOT 96 WOOD ~ 97 b CO":) N -< LA W N P AFi}< MAP -j-? 7-J 96 -,---' UJ~ 00> P:;a:i .'" . CO":) -< 0> a:i"" "'= CO":)-< o ""~ = 0 ....0> CO":) co 'NZ .... o 0> co Z ~ CO":) .... o TEMPORARY ~ CONSTRUCTION Z ~ EASEMENT -1 lLl C> ~~ Ll, <C Q j"--, -,---' 1..0 <;0 -,---' ~ ~ Q N00009' 47"E 100.61 (NOoo12'56"E 100.64', ROS 12307) 9rJ( OF 2 PLAT N.T.S. J\;JJ-\p 7 B-4B AUT UJ\;JN HJLL S UNJT NO" -J COURSE BEARING DISTANCE L-1 S 89"42'01"W 21.74' L-2 S 04.11'l1"W 78.22' L-3 S 22"06'44"W 24.47' L-4 S 69"42'01"W 28.12' L-5 N 22"06'44"E 31.10' L-6 N 04.11'l1"E 54.76' L-7 N 44.17'44"E 24.24t L-8 N 89"42'01"E 10.42' PUBUC DRAINAGE ESMT. DOC# 73-33D853 APN 624-042-03 LOT AREA = 0.82 AC ORIEL AND BARBARA RICE 1611 MAPLE DRIVE CHULA VISTA, CA. 92011 [b~~~nco land planning, eMI engineering, surveying 5115 AVENIDA ENCINAS SUITE "L"' CARLSBAD, CA. 92008-4387 (619) 931-8700 96-CONST.DWG Sheet 1 of 2 EXHIBIT "B" APN 624-042-19 TEMPORARY CONSTRUCTION EASEMENT ISMAEL & KELLY SANCHEZ A temporary construction easement over, under, along and across all that portion of Parcel 2 of Parcel Map No. 13517, being within the City of Chula Vista, County of San Diego, State of California, the centerline being more particularly described as follows: Beginning at the northeast corner of said Parcel 2; thence westerly along the northerly line of said Parcel, South 89042' 01" West, 63.33 feet, to the TRUE POINT OF BEGINNING; thence leaving said northerly line South 35010'25" west, 38.49 feet; thence South Q6050'19" West, 27.86 feet to the southerly line of said Parcel 2; thence westerly along said southerly line South 89042'01" West, 39.35 feet; thence leaving said southerly line North 47022'08" East, 48.51 feet; thence North 35010'25" East, 21.64 feet to the northerly line of said Parcel 2, thence easterly along said northerly line North 89042'01" East, 33.68 feet to the TRUE POINT OF BEGINNING. Total easement area: 1,834 square feet. sunbo......Z.19 9 -3.5 OY1Z05<;>, MA.PLl:> 1J ... 53"Ji: ~ 1?rv N1.3ol1.,.82', F F: o 4'7"Ji: 1.[ 1.3 51..'75' 517) EXHIBIT "B" SHEET 2 CONSTRUCTION EASEMENT / OF 2 PLAT TEMPORARY --- c --- CIJ fl - NORTHERLY IJNE, >< 0> ~ PARCEL 1, PM 13517 ~ l'- N P r' I NORTHERLY LINE, ~ ro <0 u ~ I PARCEL 2, PM 13517 N -j l'- 01'-<1 ..... ~Z;C':> I l!':l ur.:ll'- C':> ::3~~ til..... z; iJ:lmU I -~ ::>~o I ('T ...:lp-. P-.r.:l>=l ~[J ~ . ~ I gr) l'- peL ~ ~N ..... l'- yO til...:l l!':l ..... ~r.:l C':> 2 l!':l 1/(,\ I'- . ..... g:;;] ~tD .... COURSE BEARING mp-. P-.~ l':~ ,'{t N oP-. -0:> ro I 1-1 S 89042'01 "w I OT'NC':> C':>. . L-2 S 35010'25"W C':> ~ ~w till'- I L-3 S 45050'19"W g_l) N: : 0 ~o 0>..... .....ro 1-4 S 89042'01 "w C':>O PC':> I N 47022'08"E [::IN N L-5 . .... ....r.:l L-5 N 35010'25"E - . . - No> 0:>' I L-7 N 89042'01 "E ~~ \>><{ ....ro ro.... 'Nz; Z;.N ..... C':> . ..... I 0:> . W OODLA WN ro 0:> z; c::l ~I z; P AR}< ~ ... --- . (Q Cll - N.T.S. DISTANCE 53.33' 38.49' 27.85' 39.35' 48.51' 21.54' 33.58' 50.29' NOoo09' 4 7"E (NOo015'19"E 50.28, PM 13517) 9~t APN 624-042-19 LOT AREA = 0.45 AC ISMAEL V. AND KELLY SANCHEZ 1675 MAPLE DRIVE CHULA VISTA, CA. 92011 TEMPORARY CONSTRUCTION EASEMENT PJ\jJ ~~~ ~nco land planning, eMI engineering, surveying 5115 IiVENIDA ENCINAS SUITE Y' CARLSBAD, CA. 92008-4387 (619) 931-8700 PCL2CONS.DWG Sheet 1 of 2 EXHIBIT "e" APN 624-042-01 TEMPORARY CONSTRUCTION EASEMENT J.A. & LULA BLAKE A Temporary Construction easement over, under, along and across all that portion of Lot 98 of Woodlawn Park, in the City of Chula Vista, County of San Diego, State of California, according to Map No. 1271, filed at the Office of the County Recorder of San Diego County, June 30, 1910, being more particularly described as follows: Beginning at the northeast corner of said Lot 98; thence westerly along the northerly line of said lot, South 89042'01" West, 105.68 feet, to the TRUE POINT OF BEGINNING; thence leaving said northerly line South 32037'16" West, 119.58 to an intersection with the southerly line of said Lot 98; thence westerly along said southerly line, South 89042'01" West, 73.05; thence North 40051'37" East, 68.32 feet; thence North 47022' 08" East 72.67 feet to the northerly line of said Lot 98; thence along said northerly line North 89042'01" East, 39.35 feet to the TRUE POINT OF BEGIJ:iNING. Total easement area: 5,923 square feet. sunbow2.01 f-J? - ..--.. C\1 I C'J C\1 S:;j ~ If)~ I'V ",- ......, C\1<D "-" ~ ~ C\1 (I)'" 0"<1< ~ t:il 9 t:il-:" ~: "<1< o r--- ",10 0:< In r ",,,, :>- :>-< <G E-< o 34' 34' I , TEMPORARY CONSTRUCTION EASEMENT PLAT (N2~~i;~;tr1f 10.68' EXHIBIT "c" SHEET 2 OF 2 (N13'20'34 hE ,ROS 12307) N13'20'47~lOS 12307) . 19.02' Iv M r- ~39'23' APLE DRIVE / ~:0;:~:"...{I?J. 0, 350" - ~.66' 13'20'3" l?"=130' N06048'33>>E - ~/ N13020'~7lt l?OS L"=11.-l9' (N06049'53"E /' -y." 72.28' F: ROS 12307) , ( ----.: ~ ~ ?~ 21.e:.. '-- --- / ~I ~ -J O-J / '"' ~r:- ~--- , I: J:'" g >-c co r- / ;;51,,"0\1 < 0\1'" .. z,......-l ~ ON / I ~Ii"", :;a g~ o ~O 0 C"J C\l "'1"",1>: I>: f-<00 P<1'iIi=li=l gg S89042'01 "W 73.05' -JOO gr! '-0 MAP -J27-j 9~J!r ~ ~ - .~ -- -I~ ""J~ '" I ././(j>. //'" SOUTHERLY L1NE~1 o.sffl'fr /~~ OF LOT 98 '" ' ' ~ I I I I I I NOoo09' 4 7"E 233.97' .(NOoo12'56"E 233.76', ROS 12307) APN 624-042-01 LOT AREA = 2.24 AC J.A. AND LULA BLAKE 1158 MAIN CHULA VISTA, CA. 92011 w z ::Jro >-01 -' a:f- wO I-' f-LL gso Z -< ~~ ro Z to 10 C\1 '" '" i'-, --,-. lQ (0 t:il --,-. ';: --- ~ Q S47022'08"W 72.67' TEMPORARY CONSTRUCTION EASEMENT T.P.O.B. ro <D to o ...... ca N.T.S. P.O.B. lbJ~~~nco land planni'lg, eM enQneer\lg. surveyng 5115 AVENIDA ENCINAS SUIIT 'L' CARLSBAD. CA. 92006-4387 (619) 931-8700 IMAGENEW3.DWG COUNCIL AGENDA STATEMENT ITEM / ;;; MEETING DATE: 9/9/97 ITEM TITLE: A /o77~ Resolution supporting the establishment of a Friends of the Chula Vista Library Designated Endowment Fund at the San Diego Community Foundation Resolution / g ?u't?oikmg the transfer of $15,000 from the Library Donation Accounts and the deposit of future un-designated gifts over $499 into the Designated Endowment Fund R I. 18' 771 h' all' fd . . I eso unon approvrng t e mst anon 0 onor recogrutlOn p aques at the Civic Center/Main Library Library Director9Qf h.C. ~ ~ City Manager -JG ~ DE: \ C. B. SUBMITTED BY: REVIEWED BY: (4/5th Vote: Yes_No l) On August 14, 1997, the Umbrella Board of the Friends of the Chula Vista Library approved the establishment of a Designated Endowment Fund with the San Diego Community Foundation. The Board also agreed to donate $15,000 to establish the fund to be called; "The Friends of the Chula Vista Endowment Fund." In establishing the fund, the Friends will designate the Chula Vista Public Library as the beneficiary and the dividends from this fund will be restricted for the acquisition of materials (books, videos, periodicals, software, online information services, etc.). The Friends' resolution also specified that these funds must be used to supplement rather than supplant the City's General Fund support for materials. Finally, in establishing the fund, the Umbrella Board has specified that the San Diego Community Foundation may not make any disbursements to the Library prior to the year 2006 or until the fund accumulates $250,000. RECOMMENDATION: That the City Council approve the resolutions to: A. Supporting the Friends' of the Chula Vista Library's creation of a Designated Fund (DEF) with the San Diego Community Foundation, designating the Chula Vista Library as beneficiary. Supporting the concept that dividends from this fund are to be disbursed directly to the City Library, are restricted for the acquisition of materials, and are to augment the Library funds received from the City of Chula Vista rather than to supplant such funds. Supporting the creation of identified projects on which to spend these funds and include this documentation in the Library's armual written goals and objectives. /~-/ Item _, Page --.2 Meeting Date: 9/9/97 Supporting the proposal that there will be no disbursement of funds to the Chula Vista Public Library until the year 2006 or until the Fund accumulates $250,000. B. Authorizing the transfer of $15,000 in unappropriated funds, currently in the Library Donation Accounts, into the Designated Endowment Fund Authorizing that all future, un-designated monetary gifts over $499, made to the Chula Vista Public Library, be deposited into the Designated Endowment Fund C. Approving the installation of donor recognition plaques at the Civic CenterlMain Library funded by the Friends Both the City Attorney and Finance Director have reviewed this proposal and support it in its entirety. BOARD/COMMISSION RECOMMENDATION: On August 27, 1997 the Library Board of Trustees voted to (1) support the Friends' creation ofa Designated Endowment Fund with the San Diego Community Foundation; (2) support the efforts of the Friends and the Chula Vista Public Library to fund the endowment, (3) reaffirm their support for the installation of donor recognition plaques at the Civic Center/Main Library (ATTACHMENT A). DISCUSSION: ESTABLISHING THE DESIGNATED ENDOWMENT FUND The establishment of the Friends' Designated Endowment Fund marks a major milestone in the history of the Chula Vista Public Library. The creation of a Library Foundation has been a long time goal, especially in light of the City's recent fiscal constraints. As the San Diego Symphony learned to its sorrow, an adequate permanent endowment can be a critical life saver for public institutions. Therefore, approximately two years ago, the Friends began setting aside seed money for such an endeavor and earlier this year an Endowment Task Force, including Friends, a Library Trustee, and staff, began exploring alternatives. The San Diego Community Foundation (ATTACHMENT B) was quickly identified as the primary option to the establishment of a private foundation. Founded in 1975, the Community Foundation is a broad-purpose, permanent endowment, built dollar by dollar through the efforts of hundreds of citizens and organizations. The mission of the San Diego Community Foundation is to assist donors to build and preserve enduring assets for charitable purposes; to monitor and assess changing needs; and to meet those needs through financial awards. The Foundation, which is regional in scope, currently administers over 350 funds with some $160 million in assets. The Foundation has a number of types of funds; including Community Action Endowment Funds, Advised Endowment Funds, Field of Interest Endowment Funds and Scholarship Funds. The Library Task Force has identified the Designated Endowment Funds (DEF) as the most appropriate for our efforts. jj}--2 Item _, Page -1 Meeting Date: 9/9/97 Designated Endowment Funds are established to benefit specific charitable organizations that are named by the donor. Earnings from these funds can be reinvested to benefit the designated organization. An important part of the Foundation's responsibility is accepting designated gifts and making certain the charitable organization's service or program remains consistent with the donor's original interest and intent. The Foundation currently administers over 100 such DEFs supporting organizations such as the Old Globe Theatre, the Bum Institute, United Cerebral Palsy of San Diego County, North County Alano Club, and even the Spreckels Organ. There are also a number of current Designated Funds that support public libraries in the region. The Friends Endowment would be the first DEF to support a Chula Vista based organization In voting to establish the DEF and in making the initial donation, the Friends have designated the Chula Vista Public Library as the recipient. This means that any disbursed funds will come directly to the Library and not to the Friends. Furthermore, they understand that this is an irrevocable gift to the San Diego County Foundation and that the DEF must always be used to support the Chula Vista Public Library. All monies (present and future) donated to the fund become the property of the Community Foundation. These funds are then managed as part of a "balanced investment pool" with investment decisions made by the Community Foundations' Investment Committee, which is appointed by the Board of Governors. The Committee uses professional money managers and an investment consultant who monitors the performance of the managers. One of the major benefits of establishing a DEF is that it is a true endowment. No invasion of the principal is ever allowed. The Investment Committee determines a policy designed to achieve an investment return that assures both that earnings are available for the organizations use and that there will be some growth of principal to counteract inflation. Using this method, The Foundation has experienced an annualized investment return on the balanced investment portfolio of 13.9% for the five years ending June 10, 1996, placing it in the top 20% of similar investment portfolios for foundation and universities nationwide. The current policy for disbursement is 5% per annum calculated on the average corpus (or principal) market value for the trailing seven months. Earnings in excess of 5% are posted to the Endowment Principal which ultimately benefit the Library in future years. The Foundation Board annually reviews this disbursement policy based on projected earnings. However, the donor may specify that all earnings should be posted to the principal and the Friends have specified that there may be no disbursement until the year 2006 or until the fund principal reaches $250,000. The primary objective of both the Friends and Foundation is to grow the principal and to establish a truly meaningful endowment for the beneficiaries. The San Diego Community Foundation charges an annual management fee on all endowment funds, calculated on the principal and taken from the earnings semi-annually. The Foundation charges .50% for the DEFs and this fee is subtracted from the distributable (currently 5%). The Foundation also charges an annual 1% against a fund for Professional Money Managers (.75%) and Custodial and Investment Advisory Services (.25%). This fee is charged against the earnings posted to the principal (currently 8 to 9%). /,tJ~5 Item ~ Page ....1 Meeting Date: 9/9/97 The San Diego Community Foundation will handle all administration of the fund, file all necessary tax returns, and provide initial donor acknowledgments. The Foundation will also provide the FriendslLibrary with the name of all of donors who contribute to the DEF. In making their decision the Task Force and the Friends Umbrella Board reviewed the pros and cons of utilizing the Community Foundation versus establishing a private foundation or continuing the status quo (Friends' administration of a trust account): "AS IS or "STATUS QUO" Pros- -easy -lots of name recognition for Friends -current Friends Administration supports this concept -attractive concept for small donors Cons- -lacks an image of safe and secure funds to potential outside donors -possibility of a new set of personalities on Friends Board that could arbitrarily change priorities -capital campaign difficult without a formal deposit instrument -development of a permanent recognition system is unwise without a formalized donation structure. PRIVATE FOUNDATION Pros- -attracts serious donors -a legal and legitimate instrument in American society -a separate and local Board of Directors that would include influential members of the community -a strict set of bylaws and tax laws protecting the funds -funds controlled by local Board Cons- -expensive to establish ($10,000 in consultant fees) -file complex tax forms annually -regular audit -liability insurance -time/money to identify, develop and sustain a Board -possible expense of outside fund management -recognition would not be to the Friends Ic-if Item _, Page -2 Meeting Date: 9/9/97 SD COMMUNITY FOUNDATION Pros- -easy -attracts serious donors -legal and legitimate instrument with high name recognition in the San Diego donor arena; a track record of managing large donations -Funds distributed directly to the Library -Friends get the recognition as the benefactor -All management of funds is handled by a savvy investment broker for non-profits -will provide information for estate and income fund planning that could benefit the library -$5,000 establishes a fund -liability belongs to SDCF -can accept cash, stocks, securities, real estate and other complexities oflarge donations -SDCF prepares all tax returns -Scripps Ranch, La Jolla, and San Diego Friends groups all have funds with SDCF Cons- -all funds belong to the SDCF -1 % of principal assets to investment broker -1/2% of principal to SDCF to cover management -no local control of how invested "GROWING" THE DESIGNATED ENDOWMENT FUND The Library and the Friends have already begun thinking about how to best raise money for the Endowment Fund. Towards this end, the Civic CenterIMain Library Chapter of the Friends of the Library have voted to fund the installation of donor plaques (contingent upon City Council approval) to honor those who make monetary donations to the Endowment Fund. The Library Board of Trustees has also voted to support this project. Donors will be recognized at the $500, $1,000, $5,000 and $10,000 mark. It is widely recognized that such recognition systems are critical to the success of endowment fund raising and are found in thousands of institutions such as libraries, museums, and hospitals. The Friends have hired Motivational Systems to design an attractive plaque system A unique component of this design is that it incorporates tiles from the original Carnegie Library (ATTACHMENT C). The system will be designed so that donor's names may be moved to the appropriate donor category as they make addition monetary gifts to the fund. /c:!J~5 Item _, Page -2 Meeting Date: 9/9/97 It is also highly probable that the Friends will vote, later this fall, to fund a professionally designed capital campaign. The consultant who is eventually hired will be expected to do the necessary feasibility studies, provide the Friends and the Library with a detailed outline of how to conduct such a campaign, and design and produce appropriate print and multi-media support materials. It is even possible that a firm might be hired to actually conduct the campaign. Also, by establishing and naming the DEF "the Friends of the Chula Vista Library Endowment Fund", the Friends are demonstrating their own commitment to its growth via future monetary donations. The monies that the Friends have traditionally given for materials purchases will now be annually donated to the DEF. One of the advantages of creating a DEF with the San Diego Community Foundation is that the Foundation will provide estate planning support for individuals who are looking to put their monies into trusts. The Library has already been approached by individuals seeking to give money to the Library and needed assistance in estate planning. Unfortunately, we have been only able to suggest that they see a private lawyer. With the DEF we can now refer such requests to the Community Foundation and they can provide the donor with appropriate information. The Library recommends that the initial $15,000 Friends' donation to the DEF be augmented by transferring unappropriated monies currently in the Library's Donation Accounts into the fund. For example, $5,000 from Elite Racing! Arturo Barrios lOK and $10,000 from the Leo Albert estate are available for transfer. Such a transfer would be entirely in keeping with the intent of the original gifts since they were given for the purchase of library materials. These funds, coupled with the $15,000 initial gift from the Friends, would create an initial endowment of $30,000. This substantial amount of money will be a wonderful kick-off for the project and will provide excellent PR possibilities. It will insure that we have some names to immediately recognize on the donor board which should also encourage potential gift givers. The Library also recommends that any future non-earmarked gifts (over $499) made to the Chula Vista Public Library be automatically deposited in the DEF. If we had this policy in place when we received the Leo Albert estate some years ago, the fund would have an additional $40,000 (in fact, the San Diego Public Library created a DEF in honor of Mr. Albert with their portion of his estate). Of course, should a donor wish to give monies to construct a library, or assist with another special project (an earmarked gift), those dollars would not be deposited into the DEF. The Friends' motion also states that any disbursements from the DEF to the Library must be used to supplement, not supplant General Fund support of the Library's materials budget. All the literature related to endowments for public entities, such as libraries, stress that donors are much more likely to give when they know that their that their monetary gifts will be used to enhance services and not for ongoing maintenance of effort. Historically, the General Fund supported materials budget has been seven to fifteen percent of the Library's total budget. In order to insure that the DEF disbursements are used for needs above and beyond the General Fund commitment, the Library proposes identifying in consultation with the Library Board of Trustees exactly how it would spend the disbursement in its annual goals and /C/--j, Item ~ Page ..J. Meeting Date: 9/9/97 objectives. For example, during one fiscal year the Library might identify using the funds to augment the children's picture book collection, while in another year it might purchase a special computer software package. By identifying specific project to be funded, in advance of the new fiscal year, donors would be guaranteed that the funds would not be used for an ongoing maintenance of effort. This method is used by a number of California public libraries in order to meet their endowment'sltrust's/foundation's requirements for distribution of funds. FISCAL IMPACT: Since the Friends of the Library will establish the Designated Endowment Fund with the San Diego Community Foundation, there is no cost to the City. The Friends have voted to donate $15,000 towards the establishment of the DEF and will also make future gifts to the fund. In an effort to help grow the endowment, it is recommended that $15,000 in un-appropriated gift money currently in the Library Donation Accounts be transferred to the Designated Endowment Fund and that future un-designated gifts to the Chula Vista Public Library (over $499) be automatically deposited into the DEF. At the current rate of return, the City would receive approximately $12,000 annually at the time the fund matures to $250,000. This figure will grow as the principal grows. The cost to design the donor recognition plaque system has been paid for by the Civic Center Chapter of the Friends of the Library. The Library and the Friends will share the estimated $8,000 cost to install the system. The annual disbursement from the fund will be used to purchase library materials based on a annual written action plan, prepared in consultation with the Library Board, and would be used to supplement, not supplant, General Fund support of the Library's materials budget. i1/rAVfNcAJTS 1'7 fll3 /'It) r .s e"q,vN c~ /t!J-? RESOLUTION NO. /8'77~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA SUPPORTING THE ESTABLISHMENT OF A FRIENDS OF THE CHULA VISTA LIBRARY DESIGNATED ENDOWMENT FUND AT THE SAN DIEGO COMMUNITY FOUNDATION WHEREAS, on August 14, 1997, the Umbrella Board of the Friends of the Chula Vista Library approved the establishment of a Designated Endowment Fund with the San Diego Community Foundation; and WHEREAS, the Board also agreed to donate $15,000 to establish the fund to be called: "The Friends of the Chula vista Endowment Fund"; and WHEREAS, in establishing the fund, the Friends will designate the Chula vista Public Library as the beneficiary and the dividends from this fund will be restricted for the acquisition of materials (books, videos, periodicals, software, online information services, etc.); and WHEREAS, these funds must be used to supplement rather than supplant the City's General Fund support for materials. Finally, in establiShing the fund, the Umbrella Board has specified that the San Diego Community Foundation may not make any disbursements to the Library prior to the year 2006 or until the fund accumulates $250,000; and WHEREAS, it is recommended to support the creation of identified projects on which to spend these funds and include this documentation in the Library'S annual written goals and objectives; and WHEREAS, on August 27, 1997 the Library Board of Trustees voted to support the Friends' creation of a Designated Endowment Fund with the San Diego Community Foundation. NOW, THEREFORE, BE IT RESOLVED the city Council of the City of Chula vista does hereby support the establishment of a Friends of the Chula vista Library Designated Endowment Fund at the San Diego Community Foundation. Presented by Approved as to form by David Palmer, Library Director y /t!J,1/j RESOLUTION NO. / %"7;73 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE TRANSFER OF $15,000 FROM THE LIBRARY DONATIONS ACCOUNTS AND THE DEPOSIT OF FUTURE UN-DESIGNATED GIFTS OVER $499 INTO THE DESIGNATED ENDOWMENT FUND WHEREAS, since the Friends of the Library will the Designated Endowment Fund with the San Diego Foundation, there is no cost to the City; and establish Community WHEREAS, the Friends have voted to donate $15,000 towards the establishment of the Designated Endowment Fund and will also make future gifts to the fund; and WHEREAS, in an effort to help grow the endowment, it is recommended that $15,000 in un-appropriated gift money currently in the Library Donation Accounts be transferred to the Designated Endowment Fund and that future un-designated gifts to the Chula vista Public Library (over $499) be automatically deposited into the DEF. NOW, THEREFORE, BE IT RESOLVED the City council of the City of Chula vista does hereby authorize the transfer of $15,000 from the Library Donations Accounts and the deposit of future un- designated gifts over $499 into the Designated Endowment Fund. Presented by Approved as to form by David Palmer, Library Director orney /tPg-/ RESOLUTION NO. )8':77'/ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE INSTALLATION OF DONOR RECOGNITION PLAQUES AT THE CIVIC CENTER/ MAIN LIBRARY WHEREAS, the Library and the Friends have already begun thinking about how to best raise money for the Endowment Fund and towards this end, the civic Center/Main Library Chapter of the Friends of the Library have voted to fund the installation of donor plaques (contingent upon City Council approval) to honor those who make monetary donations to the Endowment Fund; and WHEREAS, the Library Board of Trustees has also voted to support this project; and WHEREAS, donors will be recognized at the $500, $1,000, $5,000 and $10,000 mark as it is widely recognized that such recognition systems are critical to the success of endowment fund raising and are found in thousands of institutions such as libraries, museums, and hospitals; and WHEREAS, the Friends have hired Motivational Systems to design an attractive plaque system and a unique component of this design is that it incorporates tiles from the original Carnegie Library; and WHEREAS, the system will be designed so that donor's names may be moved to the appropriate donor category as they make addition monetary gifts to the fund. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula vista does hereby approve the installation of donor recognition plaques at the civic Center/Main Library. Presented by Approved as to form by David Palmer, Library Director ey C:\rs\library.def /?JC~/ California Cities Work Together League of California CitiNCEIVED 1400 K STREET. SACRAMENTO, CA 95814. (916) 658-8200 0 08 VI JL 28 A1 : CITY OF CHULA VIST b CITY CLERK'S OFFICe > . I.... .... I.... .... ..... I..~ July 18, 1997 To: The Honorable Mayor and City Council From: Ronald Bates, League President, Mayor Pro Tern, Los Alamitos Re: Designation of Voting Delegate for League Annual Conference This year's League Annual Conference is scheduled for Sunday, October 12 through Tuesday, October 14, 1997 in San Francisco. One very important aspect of the Annual Conference is the annual Business Meeting when the membership takes action on conference resolutions. Annual Conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality ofIocal government in California. It is important that all cities be represented at the Business Meeting on Tuesday, October 14, at 9:30 a.m. at the Moscone Convention Center. To expedite the conduct of business at this important policy-making meeting, each city council should designate a voting representative and an alternate who will be present at the Business Meeting. League bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. A voting card will be given to the city official designated by the city council on the enclosed "Voting Delegate Form." If the mayor or a member of the city council is in attendance at the Annual Conference, it is expected that one of these officials will be designated as the voting delegate. However, -if the city council will not have a registered delegate at the Annual Conference but will be represented by other city officials, one of these officials should be designated the voting delegate or alternate. Please complete and return the enclosed "Voting Delegate Form" to the Sacramento office of the League at the earliest possible time (no later than Friday, September 26,1997), so that proper records may be established for the Annual Conference. The voting delegate may pick up the city's voting card at the Annual Conference registration area. The voting procedures to be followed at this Annual Conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at 916/658-8236. /c2~-J ,- ... ,)... _~J ~.r" ~~ y f i:~ League of California Cities Annual Conference V otin~ Procedures I. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting card at the Annual Conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, exchanges may be made at the Annual Conference registration area. At the Business Meeting, exchanges may be made at the voting card table located in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials, who, according to the records of the Credentials Committee, are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Business Meeting. G:\policy\acres\voteprox.doc / :2 CL- - ;}- CITY: LEAGUE OF CALIFORNIA CITIES 1997 ANNUAL CONFERENCE 1. VOTING DELEGATE: (NAME) (TITLE) 2. VOTING AL TERNA TE: (NAME) (TITLE) A TrEST: (NAME) (TITLE Please Complete and Return To: League of California Cities Attn: Lorraine Okabe 1400 K Street Sacramento, CA 95814 FAX: 916/658-8240 No Later Than Friday. September 26. 1997 10 /-<~-3" L:\poJ icy\acres\votedel.ltr J ~ ---..\ BOARD/COMMISSION/COMMITIEE .6~ RECEIVED RECEIVED I u Please Indicate Your Imerest By Checking the AJfPr~ial8eM. p 2 :13 '94 OCT 28 A 9 :43 If You Check More ~ 01lt~'1 Pitp:J ~ tize Your Imerest. . -z. CIIY OF CI1U..LU'J~ - Agmg (C~ot~F CHuLA V1STA ...:.L Gro~ Mgm.t cmsmm OF Cf-:UU, VISTA A\. flf'r'Ct.'I'RliSlif'Frcrm - Appeals (B-IT'rcLERK'S OFFICE - Housmg AdvIsory C1R"f GLE~K'S OFFICE-==+-: afetr.~msm. Charter ReView --1:. Human Relation Cmsm /1\ (. South_~!_~_~C Cmt Child Care Cmsm _ Int'( Friendship Cmsm _ Library Board o~~tees \;""; '-'<1.. vZ' ?) I//? 7 _ Mobilehome&IRe ReVIeW Cms _ Otay Valley Proj Area Cmt Parks & Rec Cmsm -l- Planning Cmsm J.z.. uc - CV _ United Nations Day Cmt Veterans Advisory Cmsm uth Cmsm Civil Service Cmsm Cultural Arts Cmsm !S..- Design Review Cmsm 1- Economic Dev Cmsm _ Ethics (Board of) OTHER i . ~.AA........~ ~a-_ PLEASE PRINT CLEARLY NAME: bF10"-"cs <:---\....-6'.:.<:;' ~L..6'-/ HOME ADDRESS: 7I::4 ~ I/~ $~=, CITY:6..\0\..A J'T"r+>' ZIP: '41""!1;:) RES PHONE #4vs- '2A4-1 BUS PHONE #: 4:'7.--t..-lF1, I REGISTERED VOTER IN CHULA VIST A:..L. YES NO DO YOU LIVE wmnN THE CITY LIMITS OF CHULA VlSTA? -L- YES HOW LONG? I c.. '-I..-~ Q S NO .Youlh Commissioo Appticanls ONLY: School AtteBdiu2 Grade: COLLEGES ATTENDED & DEGREES HELD: '-""'- r-UWDn +> ~i. ..... "".....: LJ-S t...:JI>...J.m._ , ~':>5.-r~_-...s=- ,;:. ..~ ~ M..~. j S~U ~ ~".c"'-<.ro\-...r ""~_ PRESENT EMPLOYER: ~ POSITION: WHAT ARE YOUR PRINCIPAL AREAS OF INTEREST IN OUR CITY GOVERNMENT AND WHAT EXPERIENCE(S) OR SPECIAL KNOWLEDGE CAN YOU YOU BRING TO THOSE AREAS? I Puw -=- ~'"'"" ~ ~........-- ~ -,..0 ~ ~ ~ ~ -'0-- '1'S,-,,~ '<>' ~ \..>~ ''> "- ~ dr u.......... '1/,' ~... ~~i .....~..~.,.e- ~,...,..,.1~ \Nt"1"'1-\. "-~ ~ ~~C>-( N.A....ur- ~ ., ~I,,?->~ Q..H..l..>n..,r:, --<t:> ~r-""..f I"':> ~ ~...,(.. ,,~ ~o.J\\.-~. WHAT WOULD YOU HOPE TO ACCOMPUSH BY YOUR PARTICIPATION? I ~,..", ~~ -..0 .~, " \lLAo...i,.J~ ~..-...( l l....,"-~ ""-"f3,-. <- ~ ~ ~ L-,""'- J am familiar with the responsibilities ...igned to the Bo.rdlCorruniuionlCornnUue.c on which 1 wish to acrve. ~ :'i.. .~ l~'-L.'''' -~ . ;~\* .....> ~.,,,,,p=,,,,~ ',...fJ. ;..,....:tI ........~~ ....r =.ir ;it 5M ~.~ ):':~~ .i.:'.~' ,/;,;; ._,'" .' '~'l=-' "-'--I . .Or....~,~ ~~ -<- ~ -c:- ?n..:,..J...,...", t-.l~ ~~'~"1~' 'SIGNA /11.:/d;-.. zq RClfT DATE . Rev 7119194 . . . PLEASE SEE THE REVERSE SIDE Of THIS APPLICATION fOR VERY IMI'ORTA!Io'T LEGAL INfORMATION. . . J3a.- J DENNIS J. ROWLEY . 209 Sea Vale Street . Chula Vista, California 91910 Telephone . 619.425.8447 Facsimile . 619.422.6971 CAREER SUMMARY EDUCATION STRATEGIC PLANNER NEW BUSINESS DEVELOPMENT PROGRAM MANAGER Eighteen year resident of Chula Vista. Well known supporter of community and local government. Small business ownerlPrincipal, Centre for Strategic Management. Consult with executive management in strategic planning, the implementation of change and leadership. Developed, implemented and administered focused marketing plan for an $18.6 ntillion high technology business. Directed marketing management effort for company's prime customer, increasing sales by 12% in declining market. Generated new business consistently as highly successful program manager. Remarkably effective proposal manager. Lived abroad seven years and traveled e:>.1:ensively. MEA MS BS Executive Management Information Systems Naval Science Graduate San Diego State University Naval Postgraduate School U. S. Naval Academy U. S. Naval Test Pilot School 1993 1981 1968 1975 Principal, Centre for Strategic Management. Skilled in strategic planning and mastering strategic change. Primary field of e,,:pertise: leadership. Facilitate the strategic management process for industry and government. Customers include agriculture, banking, finance, food, government, retail and professional organizations. Apply systems thinking to the planning process to implement significant, long term change. Regularly employ broad communication skills in addressing large groups. Superior writing ability. Strategic vision. Instrumental in the development of focused marketing plan for research firm specializing in software and hardware development. Coordinated marketing action and support across all business lines. . Directed implementation of company marketing plan, reporting directly to president . Organized focus groups, conducted internal, e>.'!ernal and customer analyses, established consensus support. . . . Conducted sentinars to present plan to technical staff and create participatory environment. . Results: increased sales by 12% for largest customer in declining market Ten years of documented success in the management of technical programs serving both commercial and government customers. Proficient in all phases of the program management process. Results oriented manager who genuinely likes people. . Managed 61 projects and programs totaling $12.4 ntillion. . Directed I I basic ordering agreements. . Frequently provided concurrent management of multiple projects in various disciplines. . Exercised full fiscal authoritylresponsibility for programs, including spending plan. cash flows, and payment to sub-contractors. . Consistently generated new business through an understanding of the customer's perception of his problems and providing workable solutions to that problem set 13a--,2 FACULTY, UNIVERSITY OF PHOENIX PROPOSAL MANAGER DIRECTOR OF TRAINING FUND RAISING PROFESSIONAL AFFILIA nONS PERSONAL INTERESTS ~~ ~ Dennis J. Ro\\'Ie~' Page 2 of 2 Adjunct Professor in the Graduate Bnsiness program for the University of Phoenix, San Diego campns. Instruct in technical and executive management. Facilitate classes of 6-20 working professionals. Highly snccessful proposal manager. Led teams for four major and more than one hundred smaller proposals. Skilled negotiator of teaming agreements. . Led teams of up to eleven technical staff members from as many as four companies in responding to complex and highly technical CllStomer requests for proposals~ . Proficient in application of story boarding and related proposal management techniques. . Seventy-five percent win rate on major proposals. Over seventeen years direct e),:perience in classroom training, aviation instruction and academic administration. Directed training activity for five di\~sion, 875 person workforce. . Established standards, created syllabi, directed administration of a standardized program. . Revitalized training program through personal presence and on site evaluation of indi\~dnaI trainers and each training department. . Conducted hands on, field training for training administrators. . Program yielded 7.5% improvement in overall performance~ Skilled and snccessful fund raiser for a variety of community and public service endeavors. . Secured full sponsorship for US Canoe and Kayak Team High Performance Team Trials at Olympic Training Cente~. . . Successful in securing a variety of Community donations and volunteer services to support US teams. . Actively support US Rowing. . Chula Vista Chamber of Commerce. . Chairman, LocaI Organizing Committee for Olympic athletics. . Society ofE),..perimental Test Pilots Board of Directors. . Toastmasters International Board of Directors. . Navy Helicopter Association. . Previously San Diego Regional Transportation and Technology Alliance Steering Committee member. . Family and community service. . Tennis, skiing, sailing, swimming. . Lifelong interest in athletics. /30.- -J TO: The Honorable Mayor and Council FROM: Armando Buelna~Assistant to the Mayor and Council SUBJECT: Car Thefts from Chula Vista Shopeing Center Attached is a newspaper article that appeared in the Saturday, August 9,1997, edition of the San Diego Union Tribune. The article was prompted by the kickoff of Auto Theft Awareness Week. The resulting story highlighted the unfortunate fact that "Eight of the county's most popular shopping malls were also the location for many of the county's car thefts in 1996." Of the area shopping malls listed in order of frequency of car thefts, Chula Vista Center ranked number one. q~ 1_q'1 (bA<'/ ~ rr>>--- ~ ~~~ ~ ,..t;rQ1 ~ .f)P-: q 't ' August 13, 1997 This article concerned Mayor Horton and she asked that I check with the Police Department to see what has and is being done to address this problem. The Police Department's response is they have worked with the management of Chula Vista Center and have offered them advice to reduce the number of car thefts. One such project involved a major effort by the Street Team where they spent several weeks in plain clothes at the mall and made numerous contacts and arrests. They also provided training to security personnel and met with the General Manager, Ben Richardson, to offer suggestions for long-term auto theft prevention. Management of the shopping center has considered the Police Department's recommendations, but has not yet implemented them. The Police Department's direct intervention has been successful having reduced the number of auto thefts from twelve to fifteen cars 'per month, with peaks of more than twenty, to eight or nine cars per month. However, the Police Department is unable to provide this level of service on a permanent basis. Cooperation from mall management is critical to continuing the progress that has been made. This could be accomplished if mall management followed through with the Department's recommendations (see attached). Since the article appeared, staff has aoain contacted manaoement of Chula Visijl ~in!J..Cen1er and offered to meet with them to.discuss th.e auto theft eroblem. They are also prepared to conduct a joint project between the Regional Auto Theft Tas~ Force and the Street Team. MalT management indicated they are currently involved in putllng together their buoget for next year and would like to defer meeting with the Police Department until next week. ab Attachments /3b~/ Malls lure shoppers and car thieves MWtwgers, po~ice ai?n to curb the prob~nt By Kelly Thornton STAFF WRITER It's a place where teens mingle, couples catch a movie, friends meet for lunch and shoppers look for bar- gains. But the shopping mall also at. tracts another population: car thieves. Detectives announced yesterday that eight of the county's most pop. ular shopping malls were also the locations for many of the county's car thefts in 1996. "You as a citizen think the mall is a nice place to shop for whatever commodity you want, but the thief looks at it as an opportunity to go shopping for the car they want," said Lt. Bob Clark, coordinator of vehicle theft investigations for the California Highway Patrol. Shopping malls are a. perfect place for thieves because there is a wide selection of vehicles, owners are likely, to leave their Car for hours, and underground Jots allOw' crooks to work under a cloak of darkness and anon;:mit~ " . ~;' ~ The malls, ranked' III .oider . of . frequency of car theftS, ire: Chula . Vista Center on Broadway; MiSsion Valley Center on Camino, del :!po North; P1aza Boilltii Snapping Cen- ter on Plaza Bonita Road in Nation- al CitY;. Fashion Valley' on Friars Road; Grossmont Center on Gross- mont Center Drive in La Mesa; Palm Plaza Shopping " Center on Palm A venue; La Jolla Village Square on Villa La Jolla Drive; and North County Fair on East Via Ran- cho Parkway in Escondido, which had the fewest. JS/J-c2 , Malls Vehicle security fair set for stadium tomOITOw:,~' Police and the Regional Auto Theft Task Force have been work- ing with the operators of the cen- ters in an effort to decrease the number o( cars stolen (rom the Jots. At Mission Valley Cenler _ where about 53 cars have been sto- len this year - ~ts ~ recenUy attended seminan on theft prevention taught by a police olf... cer, said Cindy Kellems, assistant manager of the malL ' . And police have held brainsto~- ing meetings \\ith mall administra- tors to come up ",ith new preven- tion ideas, said Kellems. Kellems noted that the problem doesn't seem so big considering that about 150,000 cars pass through Mission Valley Center ev. ery week. Some malls have hired additional privale security guards to combat , the problem. ,';' Detectives said they could not : provide statistics on just how many , thefts took place at the malls last :' year. ,There were about 22,000 'cars stolen in San Diego county in 'l996;'~ -: ~1~Ofihaf number, authorities'r~ '. covered about 80 percent. But , while auto thefts are down, the reo cOVery rate is also down, . (,: At a -neWs' conference yesterd:ly, authorities' urged drivers to fake the matter into tJieir own hands. , "The cops can only do so mu&f said Highway Patrol Capt. Dave Stuflick, who heads the Regional Auto Theft Task Force. "We'.re asking the public to take a more active role in protecting their "oy.~ vehicle by purchasing an anti-theft device." '. '.. I Such security de\ices "ill' ,b~ demonstrated tomorrow at a free vehicle security fair at Qualcomm Stadium from 10 a.m. to 4 p.m. The fair is sponsored by the Auto Theft Advisory Committee. ' . .. DEPARTMENTAL CORRESPONDENCE DATE: March 7, 1996 Captain J. Zo11 Sgt. Gary Wedge Street Team Project Update TO: FROM: SUBJECT: The Street Team began an auto theft detail at the Chula Vista shopping center on 02/28/96. Statistics indicate that an average of (12) to (15) vehicles are stolen each month from this lot. Our initial plan was to field several marked units during peak hours (1200-2200) in an attempt to deter theft. On the first day of our project, however, one vehicle was stolen. While marked vehicles may provide some deterrent, it is my opinion that suspects merely wait until they leave the immediate area. We have since modified our approach and now field one low profile (gang unit) and two or three unmarked vehicles. Officers in the unmarked vehicles identify suspicious activity or profile potential offenders, while those in uniform contact these individuals. This appears to be much more effective as numerous quality field contacts have been made and no other vehicles have been stolen during our deployment period. Unfortunately the size of our team limits coverage to four days per week, and one vehicle was stolen during our absence. However, this is still much lower than a comparable three day period, which indicates our presence has had an impact. , Obviously we do not have the luxury tel provide continued coverage beyond periodic "maintenance" days and requests for extra patrol. Therefore, we have taken several steps toward the implementation of a long-term, collaborative response. Last week we met with mall security to provide information on auto-theft and offer suggestions for a pro-active resolution. I then went to most major malls or shopping centers in the San Diego area to discuss their theft problems and security procedures in general. Although comparatively most other shopping areas do not have a similar auto-theft problem, I was able to gather information that may impact our own. Next Thursday I will meet with management from the Chula Vista shopping center to present several recommendations for theft reduction, including: A III City of Chula Vista, California /3/;-5 DEPARTMENTAL CORRESPONDENCE -Increased security -Modified security patrol procedures -Increased lighting -Monitored video surveillance for lot coverage -Lot posting per 21107 VC* -Lot entrance / exit modifications -Gate controlled entrance / exit In addition to the above recommendations, a representative from the National Insurance Crime Bureau (NICB) has offered to supply our agency with a bait vehicle for long-term use at no cost. The vehicle could then be wired with a VARDA and disabling system, and placed in high-theft areas. Although NICB requires that our city insure the vehicle, they will cover the cost of repairs for any theft-related damage that occurs during its use, (e.g., punched ignition or door locks and broken windows) . During the next few weeks I will meet with reoresentatives from NICB and the District Attorney's office to discuss bait vehicle operations. This information will then be given to you and Chief ~merson for review and final approval. We will continue full-time coverage of the Chula Vista shopping center for several days. Pending implementation of our recommendations to mall management, we will continue to provide heavy extra-patrol and periodic "maintenance" projects thereafter. When our project is complete, I will provide you with theft-related statistics for that period, and continue to monitor problems in the mall area. Likewise, statistics will be gathered periodically if and when lot modifications are made. --/ If you have any questions, please feel free to contact me. *21107 VC authorizes the enforcement of rules and regulations of the California Vehicle code upon private property when a resolution by the appropriate jurisdiction has been adopted. Such a resolution exists, and the lot was previously posted, but signs were removed when the shopping area was expanded. A III City of Chula Vista, California /3b-Y liel/? September 8, 1997 TO: Councilman Jerry R. Rindone FROM: Mayor Shirley Horton *- SUBJECT: Car Thefts from Chula Vista Center /3.h. ~ 1/t/~7 Attached is a copy of a memorandum I had staff send to the City Council on the issue of auto thefts at Chula Vista Center. In it staff notes that "Officers from the Police Department had again contacted management of Chula Vista Shopping Center and offered to meet with them to discuss the auto theft problem." I also had Rod Davis contact Chula Vista Center management see if he could help expedite setting up this meeting. Since then we have received the attached two documents from the Police Department concerning their continuing efforts to address this problem. However, staff asked that we not announce that they have discussed opening a Senior Volunteer Patrol storefront at Chula Vista Center since we may not have enough senior volunteers to adequately staff this facility. They are concerned about getting hopes up when we do not know if we can staff the storefront on a regular basis. SH . ' . ' .~' . " August 13, 1997 TO: The Honorable Mayor and Council FROM: Armando Buelna, Assistant to the Mayor and Council SUBJECT: Car Thefts from Chula Vista Shopping Center Attached is a newspaper article that appeared in the Saturday, August 9, 1997, edition of the San Diego Union Tribune. The article was prompted by the kickoff of Auto Theft Awareness Week. The resulting story highlighted the unfortunate fact that "Eight of the county's most popular shopping malls were also the location for many of the county's car thefts in 1996.. Of the area shopping malls listed in order of frequency of car thefts, Chula Vista Center ranked number one. This article concerned Mayor Horton and she asked that I check with the Police Department to see what has and is being done to address this problem. The Police Department's response is they have worked with the management of Chula Vista Center and have offered them advice to reduce the number of car thefts. One such project involved a major effort by the Street Team where they spent several weeks in plain clothes at the mall and made numerous contacts and arrests. They also provided training to security personnel and met with the General Manager, Ben Richardson, to offer suggestions for long-term auto theft prevention. Management of the shopping center has considered the Police Department's recommendations, but has not yet implemented them. The Police Department's direct intervention has been successful having reduced the number of auto thefts from twelve to fifteen cars,per month, with peaks of more than twenty, to eight or nine cars per month. However; the Police Department is unable to provide this level of service on a permanent bas1s. Cooperation from mall management is critical to continuing the progress that has been made. This could be accomplished if mall management followed through with the Department's recommendations (see attached). Since the article appeared, staff has again contacted management of Chula Vista Shopping Center and offered to meet with them to discuss the auto theft problem. They are also prepared to conduct a joint project between the Regional Auto Theft Task Force and the Street Team. Mall management indicated they are currently involved in putting together their budget for next year and would like to defer meeting with the Police Department until next week. ab _ Attachments DEPARTMENTAL CORRESPONDENCE DATE: August 29, 1997 TO: Captain J. Zoll Lieutenant D. Trevino W ru--- VIA: FROM: Sergeant G Wedge SUBJECT: Chula Vista Center On Thursday, August 21, Lt. Trevino and I met with representatives from the Chula Vista Center to discuss vehicle theft prevention. Present at the meeting were Dora Clark, Group Vice President, Ben Richardson, General Manager, Susan Lipp, Marketing Director, and Victor Del Rio, Director of Public Safety for Chula Vista Center. After reviewing statistics for 1997, (provided by Crime Analyst Greg Pickett), we discussed recommendations made during our March, 1996 meeting. With the exception of Lt. Trevino and Ms. Clark, all others were present during that meeting as well. Although management did not implement most of our recommendations at that time, they did say that a theft awareness campaign began several months ago. Essentially, information flyers are given to customers or placed on the windshield of vehicles left unlocked. ,'0 J \ During our meeting, Ms. Clark said they have taken steps to increase the lighting of their lot, per our recommendation. They have also considered altering security procedures; but asked for additional information regarding thefts to assist them with their planning. GWith regard to our recommendation for gate controlled access or lot modifications, management explained that, although considered, for different reasons they were not easible at this time. . In another attempt to impact theft at Chula Vista Center, other ideas were also discussed. Once again we offered to work this area in plain clothes - with the added resource of RATT personnel - to profile and stop potential thieves. We also offered to A111 provide theft prevention brochures to assist with their awareness campaign. Because the cost would be substantial, they agreed tei share, if not cover this expense. A program which has enjoyed local success was also discussed. Recently, Captain StufJick mentioned that an effort is being made to implement the Crime Stoppers program in Malls throughout the county. Signs offering a reward for information leading to the arrest of individuals responsible for vehicle theft will be placed throughout the lots. Because we anticipate a large order, the cost for each sign should be relatively inexpensive. Chula Vista Center management has an interest in this program, and additional information will be given to them when it becomes available. Last year the Street Team and I gave a brief training session to Center security on theft awareness and prevention. They have asked for additional training, which we have tentatively scheduled for Thursday, September 4. Lt. Trevino offered to contact Rod Luck from KUSI for a news segment to educate the public and make patrons aware that efforts are in place to reduce or prevent theft. This would also provide some reassurance to potential customers who may have seen the press release indicating Chula Vista Center was the number one location for vehicle theft in San Diego County. Finally, Lt. Trevino asked Center management if there was available office space for members of our S.v.P.P. and officers working patrol. This would serve as a deterrent for not only theft, but some of the gang activity that occurs every Wednesday evening as well. They felt this was an excellent idea, and will check on the availability. I spoke with Barbara Brookover, who had some concem that commitments to other pending store fronts would prevent us from staffing the center on a regular basis. Even with occasional S.v.P.P. staffing, however, and the option for use by patrol, I still believe this is an excellent opportunity, and one we should act upon while the center is receptive to our request. , I " . ~ , As the meeting concluded, I offered to provide Mr. Richardson with theft statistics for --1!:!e '''5t h.yplvp months. I will also provide future statistics at his request or that of Mr. Del Rio. ------- ., On Wednesday, August 27, five members of RATT worked the shopping center in plain clothes from 1700 to 2230 hours. Although there was a great deal of activity, no arrests were made. Likewise, no thefts occurred on that date during this time period. I will continue to document our efforts to reduce theft at Chula Vista Center. If you have any questions or comments, please let me know. .,> .' City of Chula Vista, California A111 '. , GENERAL GRUWTH Pl{OPEKT11::5, INC. Monday,August25,1997 ~ /" .;JY~ '.J rv\~' s.J ~ c ~~ Lt Danny Trevino Investigations Ueutenant Public Information Officer Chula Vista Police Department 276 Fourth Avenue Chula Vista, CA 91910 Lt Trevino: It was our pleasure to meet with you this past Thursday. We appreciate the information you shared and are looking forward to continuing to work with you toward our mutual goal of reducing auto thefts at Chula Vista Center. We are committed to working with you and to implementing the programs discussed, in addition to our current efforts. We have already begun to look for a temporary location for the senior volunteer patrol, which we hope will ultimately lead to a permanent location. Once we have identified the space, I will need to get specific information from you regarding the program and your needs. We also will be contacting Greg Pickett to obtain the time of day and day of week statistics, which will assist us in adjusting staffing and scheduling as appropriate. We are also quite interested in obtaining the auto theft awareness training for our public safety staff, and will wait to hear from you or Sgt Wedge as to when that can be scheduled. Susan Upp, Chula Vista Center's Marketing Manager, will be contacting Mary Jane Diosdado to coordinate efforts for our upcoming merchant security seminar planned for October 14. We really appreciated you taking time out of your busy schedule to meet with us. We hope the channels of communication have been opened 'and that we have just begun a long and mutually beneficial association. I suggest that we'schedule a follow up meeting in September or early October. If you have any questions, comments, or information in the meantime, please don't hesitate to contact me. Sincerely, I~~ Benja n A. Richardson, CSM Genera Manager . General Growth Properties, Inc. - cc: Dora Clark, Regional Vice President, GGP Susan Lipp, Marketing Manager, CVC - 555 Broad.....ay, Suit~ 1019 Chula Vis:a. CA 9191 0-5;';:! 619/~~7.6700 Muera . California CAUUJS for Cities and Schools r 912 N. Prospera Dr., Covino, CA 91722 8/18/97 copies distributed Mayor and City Council C. Kelly TcUFAX (626):91J'3834-- ~'------ to: AUGUST 12, 1997 ,"',' " , ,F! ~-, i. r TO: -~ -.: MAYORS AND CITY COUNCIL MEMBERS, CITY OF CHULA ~,...,. i q-J-q I ~ . ~ 6"'- IN STAPLETON, p~ ~~ OVINA, CALIFORNIA: + ;.:: ~ SUBJECT: ,90NSTITUTIONAL INITIATIVE TO REDISTRIBUTE SALES TAXES t-V^~ ' As a fellow elected official, I know you are keenly aware of the increasing financial burdens placed on our~' local communities by shifts in tax dollars from cities to the state over the past several years. Local elected officials have been left to find altemative revenue sources to replace the shifted tax dollars to continue to provide necessary and desired basic services (Le., public safety, infrastructure, capital improvements, code enforcement, parks and recreation, and library services, etc.) for their constituents. i i FROM: Two bills, last year's S.B. 1977 ( Mountjoy) and this year's S.B. 1310 (Johnson), sought to correct the situation, but neither has been enacted. The inadequate tax revenue distribution has forced local communities to increase use of altemative methods of obtaining necessary funding such as assessment districts, utility users taxes, user fees and special ballot measures. Local govemments need a reliable source of revenue to replace state shifted tax dollars and to make up for other inequities that exist. A constitutional initiative created by the Califomia Caucus for Cities and Schools addresses the need for a reliable source of additional general fund revenue for local govemments. The attached initiative, which parallels S.B. 1310, was introduced to the Attomey General's Office on August 8,1991. YVhen approved at the polls in November 1998, the initiative will give cities and counties the option, upon local voter approval, to ~istribute up to one cent of the present sales tax from the state to cities and counties. This includes your local govemmental entity. This redistributed one cenT will be allocate<! on a per capita basis. Existing sales tax revenue and vehicle license fees are protected and will not be disturbed. Schools will not experience any revenue shift from this initiative and may, at the option of each local community, share in the redistributed funds. )':/ ~ thc initiative is...E!eProved and fully implemented, it .. t our city uld~ive up ~ . l' G~,078,300 per year ilJ..al:Iditional general fund reven without a tax increase. In order to qualify the initiative for the November 1998 ballot, the Caucus must gather over 700,000 signatures statewide and qualify the initiative in every county by mid-February 1998. Your individual support and official support will be needed to accomplish this worthy goal. Please review the attached '-'L initiative and resolution in favor of the initiative. I urge you to p~c.e the resolution on your city council '7\ agenda for approval. - - - Should you desire additional information or should you have any questions, please feel free to contact the Califomia Caucus for Cities and Schools at the above address or call me at (626) 339-9141 or Cary Kalscheuer at (626) 915-3834. /3c~/ RESOLUTION NO. RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SUPPORTING THE CONSTITUTIONAL INITIATIVE TO ALLOW A VOTER OPTION FOR REDISTRIBUTION OF TAXES TO LOCAL GOVERNMENT. WHEREAS, cities only receive 12% of the statewide property taxes paid, only 13.8% of the statewide sales taxes. and no income taxes; and WHEREAS, most cities have significant service obligations in the areas of public safety. infrastructure maintenance, parkslluinlenaIii.;e, c&.}Jital irnpr0vernents, buildi..."1g cede enf()fCement, and library services; and WHEREAS, taxpayers have demanded that government be held accolintable. control government spending, and that taxpayers get a return on their tax dollar investment in the form of local services: and WHEREAS, the current distribution of taxes threatens the provision of services provided by local government and has led to a concern amongst taxpayers as to where their tax dollars are going: and WHEREAS, in 1996 and 1997. about 300 cities supported legislation to redistribute one percent of sales taxes from the state to cities and counties to respond to the aforemention problems and concerns; and WHEREAS, the State Legislature did not pass the proposed legislation and insodoing denied both cities and counties the opportunity to .establish a permanent and dependable revenue source out of existing tax dollars; and WHEREAS. by not passing the proposed legislation this last year. the State Legislature denied voters of the option to redistribute revenue from the state to local government to meet local service needs as may be desired by local taxpayers; NOW. THEREFORE BE IT RESOLVED, that the City Council of the City of does hereby support the Constitutional Initiative entitled "Voter Option to Redistribute Taxes to Local Government Act" as introduced to the Attorney General's Office by the California Caucus for Cities and Schools. PASSED AND ADOPTED this by the following called vote... day of . 1997, ) 3e- -2 YES! I WANT TO SUPPORT the Califomia Caucus for Cities and Schools' B.ll.# Me..ure to Iletlislribule TlDCes Name: Street Address: City: Count~: Zip: Telephone: . FAX: e-mail: o Yes, I want to contribute. 0 $100 0 $50 0 $25 0 Other Make check payable to "Citizens for Fair Distribution of Taxes" (J.D. # 970795) and mail to 912 N. Prospero Dr., Covina. CA 91722. DYes, I want to help with activities to support the initiative. I am willing to do the following: o Make speeches and distribute press releases about the initiative o Help gather signatures in the County of o Help coordinate signature gathering in the County of o Help recruit volunteers o Help coordinate volunteers o Help do fundraising by signing letters to businesses o Make telephone calls to vendors to urge them to make a contribution o Other. Please describe: Mail to: California Caucus for Cities and Schools 912 N. Prospero Dr., Covina, CA 91722. Tel. 626/915-3834. . . . . . There are no contribution limits for ballot initiative measures. Contributions are not tax deductible. /SC-? LA w OFFlCES Of BAGATELOS & FADEM TilE If'.ITERNATIONAL UUIL01NG 60 I CALIFORNIA !\-ffU~:r SUITE 1410 SAN FRANCISCO, CALIFORNIA 9410B FEIN; 94-30487:53 Tf-~fJ\J lONe (415) 981-71Q/j FAX (.f 15) 9&2-IO~5 bMAIL b.:igl;IIJ'J(:lOl.cOCIl BEGINNING DAYS ELECTIONS MAX DAYS DATE FOR TO DESCRIITION CODE FOR ITF:M ITEM ELECTION I. SUBMISSION OF TEXT TO ATTORNEY GENERAL I A. Proponents submit wriuen text of measure to Attorney 9002 53 08/07/97 E-453 General (A.G.) for lille and summary (r&S) with ree of 9004 noo. I - r-~---, - - .-- --_.- J. A.G. requests fiscal impact estimate from the 9005 [36] 08/07/97 E-453 Departmenl of Finance (D. o[ F.) and Legislative Analyst. The fiscal impact statement must be completed within 25 workin" days. 2. Upon receipt o[the fiscal impact, the A.G. has 15 9004 [17] 09/12/97 E-417 da)~ 10 comple,e T&S. A.G. prcpares T&S and (15111 d.y rolbo~. transmits to: .-cci.cndJ a. Proponents 336 -- rr b. Secretary of State 9004 -- (S.O.S.) i. S.O.S. notifies proponents and county clerk of 336 -- official summary date and provides a schedule showing Qualification deadlines. c. Measure assigned to Senale and Assembly 9007 - commillces. which m~y hold public hearings. II. PETITION CIRCULATION A. Circulalion of petition may begin and muSl be completed 336 150 09/29/97 E-400 within 150 days of the official summary dale. iiI. SUBtt'iiS~iON OF ;;iGi,A-."uI1.F"s Aj~D QliALIFlCATION p.aOC~nlJRE , I A. Petitions filed wilh county clerks. Within eight (8) 9030(b) 12 02126/98 E-250 I working days from this date, each county clerk must I count total signatures submitted and ec:nify this number 3 (Mailing 03/1 0/98 E-238 10 S.O.S. 10SOS) I I il. S.O.S. dekrmines whether number of raw signatures 9030(b) 7 03/13/98 E-235 i exceeds number required to Dlace measure on ballot. III INITIATIVE QUALIFICATION PROCEDURES EU:CTlON OF NOVEMBER 3,1998 100% TIMETABLR III Statulory .amendment initiative requires signatures equal to 5% of voles cast for all candidates for governor at preceding general election (433,269 signatures); constitutional amendment initiative requires signatures equal to 8% of such votes (693,230 signatures). /3 v- f , '---- INITIATIVE QUALIFICATION PROCEDURES ELECTION OF NOVEMBER 3, 1998 100% TIMETABLE BEGINNING DAYS ELECTIONS MAX DAYS DATE FOR TO DESCRU'T10N CODE FOR ITEM ITEM ELECTION I C. Ifraw signatures exceed required number, S.O.S. sends 9030{c) & (d) 3 (Mailing to 03/20/98 E.228 I each county clerk reporting 500 or more signatures a 5% clerks) random sample procedure for the clerks to apply in d<1ermining number of qualified vOlers' signatures. I. CI~rk has 30 d~~ (~~dcd.;ng. SZ.H':'''~~j'S. St;;;daj"s. ~v3\)(d) €.j2 03/23/98 ".225 and holidays) to complete random sample. I D. Clerk cerlifies and sends count of qualified signalures to 9030(e) 3 05/04/98 E.\83 S.O.S. as determined by random sample. I I. Iftolal number of qualified signalures is less Ihan 9030(1) - 05/07/98 E-/80 95% of required signatures. S.O.S. notifies proponent Ihat measure has failed. 2. Jftolal number of qualified signalures is greater 9030(g) .- 05/07/98 E-180 than 110% of required signatures, S.O.S. 1l00ifies proponents thaI measure has Qualified for ballot. 3. If tala I number of qualified signalures is grealer 903\(a) 4 (Mailing to 05/07/98 E-180 than 950/0 but less than 110% of required signalures, clerks) S.O.S. orders county clerks 10 verit\. each signature. 4. Clerks count and cerlilY exact number Qf qualified 903 1 (b) 43 05111/98 E.176 I signatures. (Clerks have 30 days excluding 2 (Mailing 10 Saturdays, Sundays, and holidays.) S.O.S.) 06123/98 E-133 5. S.O.S. notities proponents that initiative has 9031(d)& - 06/25/98 E-131 qualified or railed to qualify. 9033 6. Final date for Qualificalion of statewide measure. 9013 - 06/25/98 E.131 NOTE: Allhough statutory deadlines and other lime periods have been aecurately calculaled, the actual time required for individual items may vary due to a number of factors. such as the time required for signature gathering, transmittal of information between county clerks and the Secretary or State, and other maners. In addition. il is possible that the Legislature may adopt amendments to the California Elections Code which could affect the procedures set forth above. Therefore, this calendar is intended only as a general guide to initiative qualification procedures. Specific questions rclaled to particular factual situations should be directed to Bagarclos & Fadem, at (415) 982.7100. Page 2 or2 adOl in:calendar/nov98 December 10, 1996 /" /3c-.,3 Page 1 INITIATIVE MEASURE TO BE SUBMITTED DIRECn Y TO THE VOTERS The Attorney General of California has prepared the following title and summary ofthe chief purpose and points of the proposed measure: . (Here set forth the title and summary prepared by the Attorney General. This title and summary must also be printed across the top of each page ofthe petition whereon signatures are to appear.) TO THE HONORABLE SECRETARY OF STATE OF CALIFORNIA We, the undersigned, registered, qualified voters of California., residents of County (or City and County), hereby propose amendments to the Constitution of California, relating to local governmem finance and petitioll the Secretary of State to submit the same to the voters of California for their adoption or rejection at the next succeeding general election or at any special statewide election held prior to that general election or otherwise provided by law. The proposed constitutional amendments (full title and text of the measure) read as follows: SECTION I. This act is known and may be cited as the "Voter Option To Redistribute Taxes To Local Government Act." SEC. 2. The People hereby find and declare all of the following: (a) Local voters should be given the option of establishing a permanent and dependable source of revenue for essential services, including police, sheriffs, fire, district attorneys, corrections, public infrastructure, libraries and parks. (b) Local governments have a responsibility for providing an adequate level of essential services and taxpayers have demanded accountability, control of government spending, and a return on their tax dollars. (c) Local governments do not receive all adequate share of existing general fund tax revenues and the current distribution of these revenues has resulted in a funding crisis in many communities that threatens the provision of essential services demanded by the public. (d) Local voters deserve the opportunity to determine the public service needs of their communities and the potential of meeting those needs with existing tax dollars, including the manner in which tax revenues are distributed. SECTION 3. Article XIII E is added to the California Constitution, to read: ARTICLE XIII E SECTION I. The governing body of any city, city and county, or county may, by the adoption of an ordinance approved by two-thirds of its entire membership, propose to the voters ofthat city, city and county, or county redistribution of sales and use taxes through a reduction in the state sales and use tax and the imposition of a local sales and use tax. Any ordinance approved pursuant to this section shall be submitted to the voters in accordance with Section 4. /Jc-~ Page 2 SEe. 2. The sales tax portion of any ordinance adopted pursuant to this article shall be imposed for the privilege of selling tangible personal property at retail, and shall include provisions in substance as follows: (a) (I) A provision imposing a tax for the privilege of selling tangible personal property at retail upon every retailer in the city, city and county, or unincorporated area of the county at one of two rates specified in paragraph (2) on the gross receipts ofthe retailer from the sale of tangible personal property sold by that person at retail in the city, city and county, or unincorporated area ofthe county. (2) For purposes of paragraph (I), the tax rate shall be either of the following: (A) Two tenths of I percent for the first year in which the ordinance is operative, and shall be increased by an additional .20 percent rate for each succeeding year until the tax rate equals I percent for the fifth year and each year thereafter in which the ordinance is operative. (B) One temh of one percent for the first year in which the ordinance is operative, and shall be increased by an additional .1 0 percent rate for each succeeding year until the tax rate equals .50 percent in the fifth year and each year thereafter in which the ordinance is operative. (b) A provision stating that the rate oftax specified in subdivision (a) is equal to the rate reduction required in the levying jurisdiction by subdivision (a) of Section 6. (c) Provisions identical to those contained in the Sales and Use Tax Law, or its successor, insofar as they relate to sales tax, except that the name ofthe city, city and county, or county as the taxing agency shall be substituted for that of the state (but the name ofthe city, city and county, or county shall not be substituted for the word "state" in the phrase "retailer engaged in business in this state" as used in the Sales and Use Tax Law, or its successor, nor in the definition of that phrase in the Sales and Use Tax Law, or its successor) and an additional seller's permit shall not be required if one has been.or is issued to the seller pursuant to the Sales and Use Tax Law, or its successor. (d) A provision that all amendments subsequent to the effective date of the enactment of the Sales and Use Tax Law, or its successor, and not inconsistent with this article, shall automatically become a part of the ordinance of the city, city and county, or county. (e) A provision that all exemptions applicable to the sales tax rate imposed pursuant to the Sales and Use Tax Law, or its successor, are applicable to the sales ,tax rate imposed by the ordinance. (f) A provision that the city, city and county, or county shall, prior to the effective date ofthe sales and use tax ordinance, contract with the State Board of Equalization to perform all functions incident to the administration or operation of the sales and use tax ordinance of the city, city and county, or county. Any contract as so described shall continue in effect for as long as the city, city and county, or county has an operative sales and use tax ordinance enacted pursuant to this article. (g) A provision that the amount subject to tax shall not include the amount of any sales or use tax imposed by the State of California upon a retailer or consumer. SEC. 3. The use tax portion of any sales and use tax ordinance adopted pursuant to this article shall impose a complementary tax upon the storage, use, or other consumption in the city, city and county, or county of tangible personal property /3c -7 Page 3 purchased from any retailer for storage, use, or other consumption in the city, city and county, or county. The rate of this use tax shall be identical to the applicable sales tax rate specified by the sales tax portion of the ordinance. The use tax portion of the ordinance shall include all of the following: (a) A provision stating that the rate ofthe tax is equal to the rate reduction required in the levying jurisdiction by subdivision (b) of Section 6. (b) Provisions identical to those contained in the Sales and Use Tax Law, or its successor, insofar as they relate to use tax, except that the name of the city, city and county, or county as the taxing agency shall be substituted for that of the state (but the name of the city, city and county, or county shall not be substituted for the word "state" in the phrase "retailer engaged in business in this state," as used in the Sales and Use Tax Law, or its successor, nor in the definition of that phrase in the Sales and Use Tax Law, or its successor) and an additional seller's pertnit shall not be required if one has been or is issued to the seller pursuant to the Sales and Use Tax Law, or its successor. (c) A provision that all amendments subsequent to the effective date ofthe enactment of the Sales and Use Tax Law, or its successor, relating to use tax and not inconsistent with this article, shall automatically become a part ofthe ordinance ofthe city, city and county, or county. (d) A provision that all exemptions applicable to the use tax rate imposed pursuant to the Sales and Use Tax Law, or its successor, are applicable to the use tax imposed by the ordinance. (e) A provision that the storage, use, or other consumption of tangible personal property, the gross receipts from the sale of which have been subject to sales tax under a sales and use tax ordinance enacted in accordance with this article by a city, city and county, or county, shall be exempt from the use tax imposed by the ordinance. (f) A provision that the amount subject to tax shall not include the amount.of any sales or use tax imposed by the State of California upon a retailer or consumer. SEe. 4. No ordinance adopted pursuant to this article shall be effective unless that ordinance is submitted to the electorate ofthe adopting city, city and county; or county and is approved by a majority of the votes cast OIl the issue. For purposes of the preceding sentence, "the electorate of an adopting county" means only those voters in the unincorporated area ofthat county. Any election conducted pursuant to this section shall be held as a regular or special election not less than 88 days after the adoption ofthe subject ordinance. Any ordinance that becomes effective in accordance with this section shall become operative commencing on the first day of the first calendar quarter commencing more than 90 days after the date upon which the election results with respect to that ordinance are certified. SEC. 5. Any sales and use tax ordinance that is operative pursuant to this article with respect to a county shall be inoperative within the boundaries of any city located in that county. SEe. 6. (a) (I) In any city, city and county, or county that elects to impose a tax rate pursuant to Section 1, the rate of sales tax imposed by the state pursuant to the Sales and Use Tax Law, or its successor, which generates general fund revenue for the state, shall be reduced by that rate oftax imposed by the electing agency pursuant to that section. Any rate reduction made pursuant to this section in the rate of tax imposed /3c -(5 Page 4 pursuant to Sales and Use Tax Law, or its successor, shall be operative commencing with the first calendar quarter commencing more than 90 days after the date upon which the approval by the voters of a tax rate to be imposed pursuant to Section 1 is certified. (2) No tax rate reduction made pursuant to paragraph (1) shall re~ult in any reduction in the amount of the state's funding obligation to schools pursuant to Section 8 of Article XVI. If, with respect to any fiscal year, the Department of Finance, or a successor department, determines that the state cannot fulfill its funding obligations pursuant to Section 8 of Article XVI as a result of tax rate reductions made pursuant to this subdivision, it shall be the responsibility ofthe state to comply with Section 8 of Article XVI in an manner that does not: (A) Affect amounts of revenue otherwise allocated to or received by cities, cities and counties, or counties from state and local taxes, fees and assessments, including the growth in these revenue sources. (B) Affect distribution methods used to allocate state and local taxes, fees and assessments, including the growth in these revenue sources, to and amongst cities, cities and counties, and/or counties. (C) Result in any shift of state service or program obligation to cities, cities and counties, or counties. (D) Result in any redistribution of service or program obligations amongst cities, cities and counties, and/or counties. (b) (I) In any city, city and county, or county that elects to impose a tax rate pursuant to Section I, the rate of state use tax imposed by the state pursuant to the Sales and Use Tax Law, or its successor, that generates general fund revenue for the state, shall be reduced by that rate of tax imposed by the electing agency pursuant to that section. Any rate reduction made pursuant to this subdivision in the rate oftax imposed pursuant to Sales and Use Tax Law, or its successor, shall be operative commencing with the first calendar quarter commencing more than 90 days after the date upon which the approval by the voters of a tax rate to be imposed pursuant to Section 1 is certified. (2) No tax rate reduction made pursuant tb'paragraph (1) shall result in any reduction in the amount of the state's funding obligation to schools pursuant to Section 8 of Article XVI. If, with respect to any fiscal year, the Department of Finance, or a successor department, determines that the state cannot fulfill its funding obligations pursuant to Section 8 of Article XVI as a result of tax rate reductions made pursuant to this subdivision, it shall be the responsibility of the state to comply with Section 8 of Article XVI in an manner that does not: (A) Affect amounts of revenue otherwise allocated to or received by cities, cities and counties, or counties from state and local taxes, fees and assessments, including the growth in these revenue sources. (B) Affect distribution methods used to allocate state and local taxes, fees and assessments, including the growth in these revenue sources, to and amongst cities, cities and counties, and/or counties. (C) Result in any shift of state service or program obligation to cities, cities and counties, or counties. (D) Result in any redistribution of service or program obligations amongst cities, cities and counties, and/or counties. lYe -9 Page 5 SEC. 7. (a)(1) Notwithstanding any other provision of law, including the provisions ofthis constitution, the state sales tax rate imposed pursuant to Sales and Use Tax Law, or its successor, shall be at least 4.75 percent, unless this rate is reduced by any city, city and county, or county pursuant to this article. ; (2) Notwithstanding any other provision of law, including the provisions of this constitution, the proceeds from the state sales tax rate specified in paragraph (I) shall be considered general fund revenue of the state. (b) (I) Notwithstanding any other provision of law, including the provisions of this constitution, the state use tax rate imposed pursuant to Sales and Use Tax Law, or its successor, shall be at a rate of at least 4.75 percent, unless this rate is reduced by any city, city and county, or county pursuant to this article. (2) Notwithstanding any other provision of law, including the provisions of this constitution, the proceeds from the state use tax rate specified in paragraph (I) shall be considered general fund reveLue of the state. SEe. 8. (a) Notwithstanding any other provision ofthis constitution, including, but not limited to, Section 29 of Article XIII and Section 6 of Article XVI, the State Board of Equalization, or a successor board, after deducting an amount equal to its actual and reasonable costs incurred in making the allocations, shall allocate the remaining amount of revenues collected pursuant to taxes imposed under this article on a equivalent per capita basis, as provided in subdivision (b). (b) For purposes ofthis section, "equivalent per capita basis" means both of the following: (1) In the case of a city or city and county, the proportion that the population of each city, or city and county that imposes a tax pursuant to Section I bears to the total population of all cities, cities and counties, and unincorporated areas of counties that have imposed a tax pursuant to that section, as determine by the population research unit of the Department of Finance, or a successor department of the state. (2) In the case of a county, "equivalent per capita basis" means the proportion that the population of the unincorporated area ofa county that imposes a tax pursuant to Section I bears to the total population of all cities, cities and counties, and unincorporated areas of counties that have imposed a tax pursuant to that section, as determined by the population research unit of the Department of Finance, or a successor department of the state. (c) For purposes of subdivision (b), the population of each city, city and county, and county is determined by the last federal decennial or special census, or subsequent census validated by the population research unit of the Department of Finance, or a successor department. In the case of a city incorporated subsequent to the last federal census, or a subsequent census validated by the population research unit, the population research unit ofthe Department of Finance, or successor department, shall determine the population of the city. In the case of unincorporated territory being annexed to a city subsequent to the last federal census, or a subsequent census validated by the population research unit, the population research unit shall determine the population ofthe annexed territory by the use of any federal decennial or special census. In the case ofthe consolidation of one city with another subsequent to the last federal census, or a subsequent census validated by the population research unit, the population of the /3 c- .-/0 Page 6 consolidated city, for purposes of this section, is the aggregate population of the respective cities as determined by the last federal census, or a subsequent census or estimate validated by the population research unit of the Department of Finance, or a successor department. (d) Any city, city and county, or county which imposes the lesser of the two tax rates included in paragraph 2 of subdivision (a) of Section 2, shall be allocated an amount equal to half the amount allocated to other cities, cities and counties, or counties which impose the higher of the two tax rates included in paragraph 2 of subdivision (a) of Section 2. SEC. 9. (a) Notwithstanding any other provision of this constitution, including Section 6 of Article XVI, any city, city and county, or county that imposes a tax rate pursuant to this article may, in its discretion, allocate any portion of the revenue received to any public school district within, or that serves any resident of, that city, city and coumy, or county. /illY revenue ailocated pursuant to this se~tior. may be used for capital expenditures or for ongoing expenses for a fixed period as set forth in an agreement between any school district and city, city and county, or county. (b) Any amount distributed to public schools pursuant to subdivision (a) shall not be considered by the state in any part ofthe state's funding obligation to schools pursuant to Section 8 of Article XVI. SEC. 10. (a) Notwithstanding any other provision oflaw, including any other provision of this constitution, the sales and use tax rate imposed by any city, city and county, county, or redevelopment agency pursuant to Bradley-Burns Uniform Local Sales and Use Tax Law, or its successor, including the "place of sale method" used to allocate the proceeds from the rate imposed by any city, city and county, county, or redevelopment agency pursuant to Bradley-Burns Uniform Local Sales and Use Tax Law, or its successor, shall remain in full force in any city, city and county, or county which adopts or does not adopt tax redistribution pursuant to Section I, and shall not be altered or reduced by the Legislature. (b) For purposes of subdivision (a), "place of sale" means the allocation of proceeds back to the city, city and county, courtty or redevelopment agency where the tax is imposed and paid in direct proportion to the amount of tax paid. SEC. II. The portion of moneys allocated to each city, city and county, or county pur:;uant to the Vehicle License Fee Law. or its successor, shall not be reduced by the Legislature. SEC.12. As used in this article, the word "city" means general law cities and charter cities. SEC. 13. The provisions of this act shall be liberally construed to effectuate its purpose of providing voters with the option to redistribute sales and use taxes from the state to local government and to have those revenues allocated on a per capita basis in order to augment local governments' existing revenues. SEC. 14. If any provision of this act, or part thereof, is for any reason held to be invalid or unconstitutional, the remaining sections shall not be affected, but shall remain in full force and effect, and to this end the provisions of this act are severable. SEC. 15. Pursuant to subdivision (a) of Article II, the provisions of this article shall become effective the day after the election. /3c -// ) . .-4' ,'d,7~,~ v'l.~_/ '-- ",' ~~ Date: August 18, 1997 Subject: Parkway Pool Winter Closure We the undersigned ask that the Chula Vista City Council consider our request that Parkway Plunge remain open year round. Our request is based upon three factors. 1. The residents who utilize the pools on a regular basis prefer Parkway to Loma Verde because ofits central location and more comfortable swimming conditions. (temperature of the water, less wind chill du...... the winter) 2. Many of our-.ftlWim__.... seniors who have difficulty tra~ to I AIDa Verde when Parkway is closed. In many easel', .....,e eliminating their exercise programs through this puol closure. 3. Based upon the higher fees imposed by the city, we as users feel strongly that we tAould have ~ voift in selecting the facility which remains open. 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S'- / ..:::-X (12 / T ,,- ,Z ~~-(...z...! _< ~4 " 'piC /,7 ~ L-C- C' T e;' :1'-' '-/ r? fC /7 {/\/ ,y' J"~'7 /2 7/-~':>tI:" /::;J /~:;> ,/(~ cD ,c;; r 7'>,-/ /z 7 tl /../t~. 4 f, /_{r /2. r .",' //,L~ /..] [ [ 7' c.' /,\->' c~- 7/ /<~:::: .r..? c/ '/- )."':-- / K.5:' ~- G'TtZe=-,vS 1'1'; E,~ /:;." <:. Tie / E--vt'J,...v d / T 'c/ ,. , _i ,('A,/ .',;)C;/<;l/--r e-/=- d?L. -6,,1(, /~I v~-: /.//~/C //,,'/.1 vV 1'/ U C:' c/ 7-(;? ,,1. /-/ c.':/,,'//yq / . /' --- 1 7 7 " '/--/ ' D I /k,'J-", /..."J rf-YL/(; / .> t:'-c> / P\/ ,y.6/< S <:{',..; /--... c-::'" c/ i-:"'..i- /:; .14' v R ...v// p,/c5 :5;' )- c~? ,_ \'/~/::i '-7- /- /// Date: August 18, 1991 Subject: Parkway Pool Winter Closure We the undersigned ask that tile Chula Vista City Council consider our request that ParkwaY Plunge remain open year round. Our request is based upon three factors. 1. The residents who utilize the pools on a regular basis prefer Parkway to Loma Verde because of its central location and more comfortable swimming conditions. (temperature of the water, less wind chill during ttae winter) 2. Many" .. regular swimmers are seniors who have diffi_y ..sporting to Loma Verde wilen Parkway is closed. Ie many cases you are eliminating their exercise programs through this pool closure. 3. Based upon the higher fees imposed by the city, we as users feel strongly that we should have some voice in selecting the facility which remains open. We thank you for your attention to this matter, and anxiously anticipate your attention to this situation. ~ ::;-~ Fer r/<j 6.' 00 A.IV!. 9)~<A 2' ~ J.%t - H \\ ~~L--k:Jf'~ rJA~1/ . o-t4 I( 1/ \t40^- 0\MJLQ~~m~ ~ {c ~ q.e.vyl-Ct- o(~ t{;. < 7?)o~ // ~{ 7/ 1. W 16.~ 2.~ }'1cc-3.,zq;:j{ 17. , ~ A~ 3.:if ~VvL~ 18. ,:L AfziL 4.~JI&J .1fI~~~ 5. . 20. W~ (. t 21.~ 22. )w-uj "t, 23. ~ i- 24. ~ frW~ 25. l-/~ r7 J3c"n"jl;~" 11. 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I f ;' Ii l?...... V:'k.....';' ,J'.""./",-' ;i . --- ~1( (~,l ", II /-. '<V/-jIf.--"t l~~: '1 h (-:'~I~,tf~/ 67) 48) bEl) 50) (9) ~J''''''.i4A-'>-<-~ )j ~~~ I.Jtr- ~ ;),C7- / Sit 16. ~ cgf~a.T 2.~If:yt{I1JjXl-nlJ) 17. p~/ /A7~~ 'C ~ 3.~/l~ 1;Jf,67;;r, 18. ~,~ ~~ . 4. ~ /2eU( 'I7'-'f1i1719. ffi ~ ~ct.A 5 & all( ~/ A ./ A , ~ 20 1/; .. . [} i dJ /!J ~tI . / Y"{A,{/ VV;VV 'T j .~ ~ [T;;7'i tt (~-(\... /1/'--- ~~ 6. {Y]~ {/~ <t't'(/~~~, 1~(}1 12 ~ I J,u bA./l1 HoV(<'s-' (flj(1,Vr'~ 7. ~X'f'#1T~ 2;..~ ~R 8. \.--- 23.~b~. \ . LI\^()~,_ 9. (JQ{eA~$z.p..vAbO ,. 24. \~ v v $'-/'U'-"'---;y 10. ~J~ 25. ~ m~ 11. ~~~ 26. ~-<e/~..~" 12. ~~11:U-1~iu 27. /~ (j)~/ 13../MY~~ 28.~--?~~"-J ,,/3 a~~/ 14. .~ ~ 29. i~7 ~~I- 15. ...>" ~~ . 30 f'J ~'-IA I \ / () ~A . rfJ}YJ -\ n/\/t'..OT/ -"- September 3, 1997 FROM: The Honorable Mayor and city counci~C\.A John D. Goss, City Manager~G Py( ()l~ \ city Council Meeting of septembe~9, 1997 TO: SUBJECT: This will transmit the agenda and related materials for the regular City Council meeting of Tuesday, September 9, 1997. Comments regarding the written Communications are as follows: 5a. This is a letter from the City Attorney stating that to the best of his knowledge from observance of actions taken in Closed Session on 8/26/97 in which the City Attorney participated, there were no reportable actions required under the Brown Act to be reported. IT IS RECOMMENDED THAT THIS LETTER BE RECEIVED AND FILED. 5b. IT IS RECOMMENDED THAT THE RESIGNATION OF COLE EN SCOTT FROM THE CULTURAL ARTS COMMISSION, SCOTT J. BIERD FROM THE SAFETY COMMISSION AND KATHERINE KEMP FROM THE YOUTH COMMISSION BE ACCEPTED WITH REGRET AND THE CITY CLERK BE DIRECTED TO POST IMMEDIATELY ACCORDING TO THE MADDY ACT IN THE CLERK'S OFFICE AND THE PUBLIC LIBRARY. JDG:mab ~~f?- 2_~ ~~~~ ~~~~ CllY OF CHULA VISTA OFFICE OF THE CITY ATIORNEY Date: From: August 29, 1997 The Honorable Mayor and City councJ:!~~ John M. Kaheny, City Attorney~ - ~ Report Regarding Actions Tak~in Closed Session for the Meeting of 8/26/97 To: Re: The city Council met in Closed Session to discuss labor negotiations. The Redevelopment Agency met in Closed Session to discuss MCA Amphitheater and Broadway Village Business Homes, L.P. The City Attorney hereby reports to the best of his knowledge from observance of actions taken in the Closed Session in which the City Attorney participated, that there were no reportable actions which are required under the Brown Act to be reported. JMK: 19k C:\lt\clossess.no Sa--/ 276 FOURTH AVENUE. CHULA VISTA' CALIFORNIA 91910 . (619) 691-5037 . FAX (619) 585-5612 y.:;f'a;I~f1I;r.)ded~ 6J1V "'~ /' / . ,.f' . ~~ l--G"'");:" f,"!". 1. , " (. ;".,!....".. ('~ , I BOYS & GIRLS CLUB OF CHULA VISTA I 1997-1998 PROPOSED BUDGET THE POSITIVE PLACE FOR KIDS BOARD OF DIRECTORS Lowell Billings Fred Karcher John Moot Emerald Randolph Cathy Casillas Jamieson Mary Rankin Billie Brown David Loveland JimZoll Mary Hammond Stephan Melvin Nestor Olguin Interim Executive Director James R. Robinson The 1997-98 Bude:et Process With the arrival of the new fiscal year the Boys & Girls Club ofChula Vista enters into era of change that positions the Club into having a greater positive effect upon the youth of the Chula Vista community through services, activities, and staff. With the changes in Executive Director position at the Boys & Girls Club, the Board of Directors initiated a modified budget process for the 1997-98 fiscal year beginning July 1, 1997. The Administration Committee met in late May with Interim Executive Director Jim Robinson and gave directions for the coming year's budget process as follows: 1. Develop a Fiscal Year 1997-98 budget for presentation to the Board of Directors 2. Apply a conservative approach for anticipated revenues including those anticipated from outside sources that can be relatively assured the Club will receive. 3. Expenses should be based on last years actuals compared with anticipated revenue. During that meeting and subsequent Board meetings direction was given to renegotiate the "Counseling Contract" with an 8% overhead cost coming back to the Club. As negotiations were not complete as of this draft of the budget, expenses and income from this program were not included. Review of "Proposed Budget" is planned for the Finance Committee, Executive Committee, and other individual Board Members unable to make the Committee workshops. The final draft with changes initiated by the committee's will be sent to the complete Board for review and approval at the meeting scheduled for July 24, 1997. It is requested that any questions, requested information, or areas of concern be brought forward so that changes may be made prior to submittal to the Board. HOW AND WHY THE BUDGET IS DEVELOPED Purpose of the Budeet The budget serves as a guideline for the utilization of resources to meet the needs of the Club membership. The Club's budget is an expression of its mission in dollars. It is the intent of the Board of Directors to expend resources in a manner that, insofar as possible directly benefits members by providing positive activities and opportunities to develop the health, self-esteem, and character that will enable them to reach their fullest potential both now and in the future. More specifically, the budget serves as an outline for the estimated revenue and expenses for the fiscal year. It serves as a financial plan outlining proposed Club programs and activities, an accountability tool, and a public information and disclosure document. The Executive Director along with the Finance Committee of the Board of Directors is charged with monitoring budget income and expenditures and keeping the Board of Directors informed of the current financial condition of the organization. The Budeet Committee Process The Finance Committee meets with staff on monthly basis throughout the fiscal year with more involvement subsequent to the annual budget process normally starting in March of each year. The Executive Director is responsible for completion of the budget document and brings together the program plan, fiscal management, and resource development to truly reflect organizational priorities. The first step in the budget process is a review of program and management achievements and fiscal performance over the year just ending. This includes, but is not limited to, reviewing objectives achieved, comparing budget to actual figures, and looking at the number of people served in each program. Based on this review, new goals and objectives are discussed and agreed upon in a preliminary way. These goals and objectives should fit into the strategic, long-range plan, and help make progress towards the mission. An estimation is made of the costs required to achieve objectives, including staff, supplies, and other resources. Past experience is relied upon, as reflected in budget to actual reports, to determine some of the information for continuing programs. Taken into account are upcoming changes, especially in areas such as insurance, state, or federal mandates, changes in program staffing patterns and occupancy costs. Personnel costs at Boys & Girls Club organizations typically account for 70 to 80 percent of the total expense budget. This line item is planned very carefully. All costs associated with new programs including hiring new staff, training, support, in addition to salaries and benefits; advertising new positions and considering that an expanded staff whether paid or unpaid, requires additional time for staff meetings, supervision, coordination. A budget is created for income as well as expense. Even though unpredictable events may influence fees and contributions, an estimate of revenues with some degree of accuracy based on past experience is made. As with any budgeting based on the past, it is important to make adjustments for future plans and changes when you have sufficient information to anticipate. Grants from foundations, corporations, and government agencies can be more difficult to predict. The financial and development staff, in collaboration with the executive director and fundraising/resource development committee of the board, have to make the most realistic assessment possible for budgeting purposes. Note: Contributed revenue should be projected using the best information available. It is not a number derived from the gap between projected fees and other earned income and projected expenses. Finally, a comparison of revenue and expenses projection is made. At different times the Boys & Girls Club will choose to incur a deficit, realize a surplus, or simply break even. No rule says that budgets must balance in each budget period. However, for any given budget period, revenue and expenses should be in the relationship that the Board chooses, rather than mechanically balanced. When reviewing the revenue budget, it is important to avoid the temptation ofraising the estimate without changing the plans for generating revenue ("We'll try harder to raise money this year".) The budget should be based on reasonable assumptions that staff and the Board have some grounds for making. If expenses need to be reduced, it is helpful to determine what each program would cost at different service levels. A fixed percent cut across all expense lines is often not the most effective way to reduce expenses. For instance, do not assume that benefits and costs move together, with each additional dollar spent resulting in an additional dollar of results. Changes in expenses must be weighed against program objectives, required staffing patterns, fixed costs, and standards of service. Budgets and the budget process are important vehicles for better programmatic and financial management and will better help the Boys & Girls Club achieve its mission. Boys & Girls Club of Chula Vista OUR UNIQ,UE SELLING PROPOSITION *T'..rui:;4;Xy::it.7~~~--"-wJ1!tttJi?d{rErii2 The Boys & Girls Club is a PLACE - an actual building that is designed and used solely for youth programs and activities. ~ ,.... , __h,> ~.:l' ~~'." -" ..'~ ":;";-;:;"::':'::";;:::'::::::~~:::~5::r,?t:';':'5";;::':';:,';::;:::,:':<:'!:~::'~,::;:<::;:: :-,;:",,:, :~-"!;:,:::::~:~t:::.~;'~m);::1~1lE@K1tE%EW@1~ 2. ..~. AulM: The Club is open every day after school and on special weekends, when kids have free time and need positive alternatives. ~:::",,,::;:~::'::".:o:~:;:::-.;.:x~,~:;:~:;::;:::,,:,";::::::o::~:,:;:,::::o::::::;:::::::~::,::,;:;:,,,,,:;;::::,:,::~,:;::;::;::,;:;::,,:::::;::~:::::,~:;;::>::;~;i':;:::;;:;:':;::;::'::::~::::::~>>w.::::'c':";;:::;:~,~,:_'i;:'::;;::::':::It:::QiitirmnE:U@E:JJfFi 3.T~P~~: Our Club has a core staff of trained youth development professionals to provide guidance and supervision, and serve as role models and mentors. }t:::::::~:::$~;;:;;,.::::::m~':::;;;:,::::::::::::::;:::;::::::;::::::::;:~;:::::::;:::::::::::;:~":;::::;:::;:::;i::::;:::;::t::;:;*':';;.;;:~-;r::5::r:::'::;~tj;;:;::;~~::;:,::~'::::::~1;;:":;~0~;:>>'*:;' .::3;:;::~::n:rlg@mim:iKw1t 4.A~TcAlLY~: The Club is open to all boys and girls. Fees are kept low and scholarships are available so that no child is ever turned away because of an inability to pay. S.LcaJ~: The Boys & Girls Club of Chula Vista has a local board of directors that has both the authority and responsibility to determine what programs will best meet the needs of our youth. "~^~~;:;::;;_p~:~",,,_w."'a~"""_<__m~w"""~in;MfWZ''J~1:f;,;?l We offer an incredible variety of quality programs meeting critical needs of youth which include substance abuse prevention, drop-out prevention, gang prevention and a wide range of educational programming that allows children who are not served elsewhere the chance to develop skills, confidence and hope and "still be children". Boys & Girls Club of Chula Vista TO ACCOMPLISH OUR MISSION The Boys & Girls Club of Chula Vista Is a local, autonomous organization working to provide positive activities and opportunities to develop the health, self.esteem, and character of the youth of our community, enabling them to reach their fullest potential. WE PRACTICE A SET OF PRINCIPLES The Boys & Girls Club of Chula Vista: has full-time professional leadership, supplemented by part-time workers and volunteers, insures that all girls and boys can afford to belong. Membership dues and program fees are kept low so that all boys and girls can afford to belong, is for all girls and boys. Boys and girls of all races, religions and ethnic cultures are eligible to become members, has a varied and diversified program that recognizes and responds to the collective and individual needs of girls and boys, is building centered. Activities are carried on in the warm, friendly atmosphere of buildings especially designed to conduct programs, is guidance oriented. Our club emphasizes values inherent in the reiationship between the boys and girls and their peers, and girls and boys and adult leaders, They help boys and girls make appropriate and satisfying choices in their physical, educational, personal, social, emotional, vocationai and spiritual lives, has an open door policy. Our club is open to all members at any time during hours of operation, is non-sectarian. USING THREE BASIC METHODS Individua/- Individual assistance is a purposeful contact made by a club worker or volunteer with a girt or boy on a one-to-one basis, Small Group - Small groups consist of a small number of members who meet regularly with an adult leader for a specific program activity or other purpose, The interaction between the participants is as important as the interaction between the staff, worker and participants, Large group or drop-in activities - These activities provide informal and indvidual involvement to help girts and boys achieve a high level of social skill development, confidence and participation, They allow for freedom and mobility, TOPROVIDEA CORE..PROGRAM Based on physical, emotional, cultural and social needs and interests of girls and boys, and recognizing developmental principles, our club offers diversified program activities in six areas: Citizenship & Leadership Cultural Health & Physical Social Recreation outdoor & Environmental Develo men! Enrichment Education Education BASED ON A YOUTH DEVELOPMENT STRATEGY a sense of power or influence - a chance to be heard and to influence decisions, When this strategy is fully implemented, the self-esteem of girls and boys is enhanced and an environment is created which helps them achieve their potential. a sense of competence - the feeling there is something boys and girts can de and de well. a sense of usefulness. the opportunity to de something of value for other people, a sense of belonging. a setting where an individual knows he or she has a place and where he or she 'fits' and is accepted, The Positive Place For Kids u; i!! 1Il X ... .~ 00 " "" .5 "" " 1Il E ll! ~ "- al -= .il! gl '6 ~ ~ .0 ::> (3 5 = en 0 u; - W '" r'-l 0. .- 0 .0 > c: .C: - "- = > ]j c: - lX: " = W ~ -= 1 u en Ct-; ~ 0> c: Q .N .2 ,.Q :E [ = < "0 - 0:: c: U '" C) j r'-l - 0 "0 a.. c 0:: '" .- '" e,:, >= Q. .0 '0 ~ W 00 u; lX: ~ r'-l " ~ 0 E "0 Q 0 ffi = ~ c: 1ii 8 '" "0 c: '" 1!! ;3 "9 " 1ii 5 .'" 0 E Q) ~ .~ ~ "- c: 0 "$ '" a:l '" n; E 05cc: ctl 8~:8~~ ..,co!:!t:!Oo~ :; .... m .~.., .0 o s:::W (l) w a. rJ) c o 1i .. ~ a: n; .g en c: o 'B " .., w 1i .in ,., .>:: 00 oil = j :>: C .. 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'swiIienu _E .- '" .c ~ 1:8' )( ~ WOo ~ <( '" " u: '" ~-g "C"''" fijc~ ~~ ~~f ~~Q.-cuc E.- .Elllc~ ~n ~'il~ ~ 0_ epa.. a:~_ 0:: "li :E ll:<- ~ cP~g> :~~ m~~ 1 Q.~ "Q)=O&l J-'r Q)32ti; Uia ~:Eo .5. c CI) " I 1l ~ 0 '" III ~ "1l c " I~ .~ >- o::i!; Ii; C '" () o () 0:: <( 00 c '" > W '" c ~[ ()rJ) a.' => '" 00. C5~ E '" l'! o m .>:: f- '" '" 'e " x W E l!! Ol 0.0 :CO:: '" c: ~ .- '" "'- _0 "'.>:: a." WrJ) '" .!; 15 ~ 00 0 C L: 5 Xl. () (; E g.1ll:;:: ~ e (I) (I) 8'<.9 tG 13 0:: oil 0 8 - ",=> ~~.~ en U) ii:Ec~~ (I) > Cl) E U) c:.c ro m.!'2 8.Ea..u.o u I I , , WHERE THE MONEY COMES FROM - ANALYSIS OF THE REVENUE The Boys & Girls Club ofChula Vista receives the majority of its revenue from public support in the form of donations, grants, membership fees, program service fees and facility rental. Additional funding is made up from special event fundraisers including the Annual Auction, Holiday Golf Tournament, and bingo. The following chart provides estimated revenue for the fiscal year 1997/98 Proposed Budget at $942,442: 400,000 397,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 15,000 0 0 0 . go ~s Ii 8 i;'ll ~ . 0 .. 1:~ ~ .~ r :Ei: c m 5l .~ :l; ~g ~ " ;;-~ . C H ]" . II ~ " " 0: ~ oiJ ~ c'E J ~i5. 1l '" II -.- o " 'C _ =.21] ~ ~ E . . g r E ~ 15 ~ n E ~~ c~~ -~" ~'" ~o: . :)05 '0 o~ '" ~ If ~ "'~ '" "''' .. .. WHAT ABOUT BINGO? Bingo funds are budgeted at $125,000 net income to the Club for the fiscal year 1997/98. Bingo revenue, although large, accounts for only 13.25% of total general fund revenues. Bingo has been a major fundraiser for the Club for the past 20 years. Small game sessions are held on Tuesday and Friday mornings with a large session held Saturday night each week. Revenue hit an all-time high in 1993 and has been decreasing ever since. This has been primarily due to increased gaming at local Indian reservations and their use of "slot machines" in addition to bingo, off-track betting, large card rooms, and entertainment, along with liquor and food service. The Indian Casinos run 24 hours a day, 7 days a week. Three Indian Casinos are within 45 minutes drive include Barona in Ramona, Viejas in Alpine, and Syquan in Dulzura just outside Jamul. Chartered buses from each casino are available everyday in Chula Vista to take "players" to try their luck. A multi-year comparison of annual fi!:ross Bingo revenue at the club is presented below. 400,000 372,100 376,602 350,000 300,000 w 250,000 :E o 200,000 0 ~ 150,000 100,000 50,000 0 88-89 89--90 90-91 91-92 92-93 93-94 94-95 95-96 96-97 YEAR Personnel Costs Approximately 76% of the Club's budget is spent on personnel and about 89% of that amount is spent on direct program staff and support The chart below represents these allocations: o Personnel . Nonpersonnel WHERE THE MONEY GOES - 1997/98 PROJECTED EXPENDITURES The Club expects to spend approximately $938,393 in the General Fund during the 1997/98, up from approximately $936,432 in 1996/97. The chart below depicts these expenditures by major expense areas. 60??oo 550000 500000 450000 400000 35??oo 30??oo 250000 20??oo 150000 100000 5??oo o $591,271 ;; c c o I!! " 0.. ffi ~.d oCiic "is.;; 8. ~~.n .. g ~ .- u '" .;;: 11 " e'" 0.. c .Q 1ij " 8. '" c e! f- . c '" a. " g >- o u "8 '" a. '" 10 " E a. .5 CT UJ '" '" '" " ~:a " a. - " ~'" " ~ f- .~:c - u e! .;;: 8." 0'" NOTES TO THE 1997-98 BUDGET Counselin!!: Pro!!:ram Seoarated from Bud!!:et Final negotiations regarding the contract with the Counseling Program, including the 8% administrative fee has not been finalized as of July 16, 1997. Therefore income and expenses have not been included with this budget presentation. Should the counseling program be renegotiated with required fee, a separate, non-categorized budget will be developed and sent to the board as directed by the Executive Committee. The Counseling Program budget would be approximately $75,000 with the club receiving 8% or approximately $6,000 in revenue. Rental of Facility During times outside of regular club hours and scheduled programs, club facilities are available for rent to responsible / authorized groups with appropriate insurance, signed hold harmless agreement, supervision, security, and consideration given to wear and tear on the facility. The Club has re-negotiated rental ofthe Oleander Center to the San Diego Church of Christ for Sunday, (8am to 2pm) & (4pm to 6pm) and Wednesday after the club closes from (7:00 until 11:00 p.m.) Additionally, the Hope for Kids organization, associated with the church will rent the facility Monday night from (7:00p.m.to IOp.m.) Saturday morning from (8:00 a.m. until 11:00 a.m.) and Sunday from (6:00p.m. to 9:00p.m.). Total Income from the church and Hope for Kids is $72,000. An additional $6,000 from various other groups brings total facility rental income to $78.000 or a little over 8% of total club income for the fiscal year 1997-98. Pro!!:ram Service Fees The largest single income line item, Program Service Fees account for 42% ($397,000) of the Club's Revenues. This includes income from the Small Wonders (licensed child care program) @ $250.000, Funshine Day Camp @ $130.000, and fees charged for program activities @ $17.000. A direct relationship exists between income and expenditures in both Small Wonders and Funshine Day Camp programs. That is, the majority of costs are directly associated with how many children are in the program, keeping required staff to children ratio for proper supervision, and supplies used. Should lower enrollment occur, costs will go down proportionately. Other Income This line item picks up all other income not classified in standard revenue line items of the Club. It includes such things as concession stand sales, soda & snack machine income, pay telephone proceeds, and other non-classified items. Changes this year through agreement with the Coca-Cola Company & its new partnership with Boys & Girls Clubs of America, new machines were installed at both club centers. Coca-Cola will service machines on a weekly or as needed basis and remit agreed upon sales percentage due club. Candy sales are handled by outside vendor and machines were recently upgraded. Personnel Changes in the Personnel line item are mainly from both federal and state minimum wage law increases during the fiscal year. As of September 1,1997 Federal law requires minimum wage be set at $5.15 per hour. The State of California minimum wage law takes effect, March I, 1998 and requires $5.75 oer hour to be paid. Any wage increases other than minimum wage are based on length of service and merit to the organization averaging 4% for qualified staff. Professional Services Accounting costs are based on previous year's expenditure. Currently, and for many years, the firm of Bullen & Ruch, in Chula Vista processes the Club's payroll and prepares the financial reports based on revenue and expenditures coded by the Club on a monthly basis. Discussion is being initiated as to services provided and modification of current procedure to expedite reports to club on its finance position. Based on the June 26, 1997, staff & board member meeting with Doane Glitschka, of Complete Business Services, and his recommendations to run parallel financial statements {both internal & current accountant} for a six month period, the budget figure for accounting services was maintained at $6,000 for the year. This figure was given as a baseline figure until adequate review and trial period is complete for the internal accounting process. West, Turnquist, & Schmitt Accountancy Corporation will perform the Annual Audit for the Fiscal Year 1996-97 ending June 30,1997. The Audit is scheduled to begin at the end of August or early September depending on when books are available from our accountants Bullen & Ruch. Annual Giving & Contributions Special Events Membership Program Service Fees United Way and UW Designations Grants Bingo Facility Rental Investment Income and Market Gains I Loss Other Income Temporarily Restricted GLOSSARY OF TERMS Annual Giving is revenue solicited on behalf of the Club and includes: Current Support Campaign, Sponsor-A-Kid, Corporate Campaign, Individual Campaigns and funds received from Board Members & others soliciting on behalf of the Club. Contributions are tracked and reported separately if they are non-solicited by the Club. Revenue recorded here includes income from fundraising events (other than bingo) such as: Annual Auction, Golf Toumament, Cut-A-Thon, Annual Fee charged to youth to belong to Club. Current fee is $20 per individual, additional $15 for 2nd child, and $45 for 3 or more children in the same family. Funds recorded here come from program generated income & fees that include: Small Wonders licensed child care, Funshine Day Camp, Early Morning Care Program, Sports Leagnes with revenue above cost of program United Way funds allocated by the United Way to the Club as a "Member Agency." This allocation is the 2nd year of a 2-year process and is the same amount received during 19%-97 United Way Designations are reported here and come from employee donations where the Club was specifically listed by employee to receive funds. United Way keeps a portion for administration (15%) and anticipated pledge loss (about 11%) and sends the rest to the Club. Funding received from proposals written to foundations, corporations and other philanthropic organizations, for a specific purpose Net funds derived from the weekly bingo game fundraiser and transferred to the General Fund. Funding received from rental of facilities to groups and organizations Any funding received from interest bearing accounts and investments. Funding restricted by donor for specifically funded purpose or programs. GLOSSARY OF TERMS continued PERSONNEL EMPLOYEE RELATED EXPENSES (ERE) PROFESSIONAL SERVICES TRANSPORTATION TRAVEL SPACE I OCCUPANCY EQUIPMENT MATERIALS & SUPPLIES OPERATING SERVICES The Personnel line item is derived from both Professional full-time staff and part -time staff employed by the club to meet the current needs of the organization. Annually, a schedule is developed for each position including rate of pay, potential increases, what program areas the position is allocated to, and if they are spread over more than one program cost center. Changes in minimum wage are reflected in the budget per legal requirements (Federal, Sept 1" to $5.15 per hr.) and (State, March 1, t998 to $5.75 per hr.) Employee Related Expenses (ERE) meet both legal and organizational standards. This line item includes payroll taxes and benefits. FICA and Unemployment Insurance are computed by a set percentage multiplied by personnel cost. Workers Compensation, Health Insurance, Long Term Disability, Group Life Insurance, and Retirement costs are developed through the personnel schedule and include: number of months employee is eligible, cost, and program allocation. Professional Services includes costs for accounting and the annual audit. Previous items covered under the cost have included contracted service positions from a counseling contract. At time of budget preparation a negotiated contract had not been completed and therefore is not shown as part of this budget. Transportation costs are derived from the two Club owned (12 & 15 passenger) 1988 & 1989 Ford vans. This includes costs for fuel, field trips, maintenance, insurance and operational fees. The vehicles are used daily for club transportation program from school to the club and scheduled filed trips. Travel and transportation costs are covered under this item and provide funds for transporting staff to meetings, training, and events requiring club representation. Fees covered include bus, plane, & taxicab fares, hotels, meals, and incidental expenses. Staff mileage reimbursement for local club related business and specific position requirements are charged to this item. Costs to occupy facilities include gas & electric, water, building insurance, janitorial & maintenance. Costs are spread according to allocation table across program areas relative to actual costs or space use. Equipment includes the cost of lease and maintenance agreements for both the duplication machine and the copy machine. Materials & Supplies used in conjunction with program, management, and fundraising are tracked here. Included are materials & supplies for office, postage, board mailings, outside printing costs, maintenance supplies, program supplies, food supplies, and snacks. Operating Services line item includes the following items: Phone service, Directors & Officers Insurance, Liability Insurance, member accident insurance, professional dues, advertising, recruitment, staff & camper shirts, conferences & training, local meeting costs, training materials, awards & recognition, Board retreat, corporate newsletter, and operational fees to governments agencies Boys & Girls Club of Chula Vista Annual Financial and Budget Report Fiscal Year 197-1998 INDEX Summary of 1997-98 Budget......... ........................ ... ............... GREEN SHEET Proposed Budget Comparison ...... ... ... ... ...... ...... ... ... ... ... ...... .... WHITE SHEETS with past 4 years Proposed Budget 1997-98 ... ......... ...... ...... ... ... ...... ......... ... ... ... YELLOW SHEETS with cost center allocations Cost A1locationPlan ...... ............... ........................ ... ............. 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