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HomeMy WebLinkAboutcc min 1977/03/31 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Thursday 4:00 p.m. March 31, 1977 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue, with the following Councilmen present: Mayor Scott, Councilmen Hyde, Cox, Egdahl, Hobel Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, City Attorney Lindberg, Director of Planning Peterson, Assistant Director of Planning Williams, Director of Public Works Robens, Director of Finance Grant 1. DISCUSSION OF STAFF Councilman Hobel noted that the Council took PROPOSAL REGARDING action recently to widen and improve Telegraph GRADING PLAN FOR Canyon Road based on the Planning Director's EL RANCHO DEL REY report that there were no canyons or ridges DEVELOPMENT to be preserved along this road. According to the map submitted today, it shows the area as open space. Director Peterson commented that the Council's action was to allow more grading in that area from "J" Street to Telegraph Canyon Road. The plan being submitted today allows for grading. Staff's proposal Mr. Peterson explained that on February 24, 1977, the Council directed staff %0 study the models of the E1 Rancho del Rey area which were pre- pared by the developer, Otay Land Company, and to come back with a recommendation as to what areas should be preserved. The Council felt the plan as proposed by the developer had too much grading and although it preserved some of the canyons, it destroyed some of the ridges. Since %hat time, the planning and engineering staffs have been working on this plan. Mr. Peterson referred to the written report in which he explained the three ridge grading concepts that could take place: 1) grading ~or roads only; 2) minimum grading; and, 3) ex- tensive grading. Presentation by Mr. Williams explained that the planning staff Assistant Director prepared a community sketch plan for E1 Rancho of Planning Williams del Rey using two basic assumptions~ 1) the alteration of the natural land form should be kept to a minimum; 2) rare and endangered flora and fauna should be preserved. Adjourned Regular Meeting -2- March 31, 1977 He added that the sketch plan sets forth the limits of grading under the basic assumptions. The engineering staff evaluation of grading concepts 2 and 3 along the northern ridge was overlayed on the sketch plan for comparison of the graded areas. Staff concluded that a plan could be prepared consistent with the basic assumptions using grading concept 2 - minimum grading and a set of planning prin- ciples set forth in the staff report. Staff's recommendation Mr. Williams recommended that the Council adopted "Concept No. 2 - Minimum Grading," and suggested that only those streets necessary for the development be put in. Plan of record In answer to Councilmen Hobel's query, Mr. Peterson remarked that the overall density of the plan, as proposed by the staff, is 2 units per acre. This plan does not include the 450 acres nor the E1 Rancho del Rey #5 Sub- division, both of which have higher densities. Mr. Williams stated that the staff is not re- commending that the Council adopt this plan at this time, but that they work with the property owners and go over the plan with them. Motion for staff It was moved by Councilman Hobel and seconded direction by Councilman Cox that the staff recommendation "B" and "C" be accepted revising "C" to state: "refer to ACCORD." Discussion of motion Mayor Scott felt that the plan and report should be referred to ACCORD without Council first accepting any part of the report. Motion withdrawn Councilman Hobel withdrew his motion; Council- man Cox withdrew the second. Motion not to accept It was moved by Councilman Hobel and seconded Grading Plan #2 by Councilman Egdahl that the Council not accept Concept Grading #2 at this time, in concept. Discussion of motion Councilman Egdahl said he would rather see the Council refer the document back to the staff for a joint conference with the property owners and to ACCORD for comments. Motion withdrawn Councilman Hobel withdrew his motion; Council- man Egdahl withdrew the second. Motion to refer back It was moved by Councilman Egdahl, seconded by to staff and ACCORD Councilman Hobel and unanimously carried that the Council receives the special report (as submitted by the Director of Planning dated March 30, 1977), with a direction to staff to work with the property owners for comments back from them to the Council, and also, that it be referred to ACCORD for comments. Motion for revised It was moved by Councilman Hobel, seconded by schedule Councilman Cox and unanimously carried that the staff bring back to the Council at the next meeting a revised schedule (of E1 Rancho del Rey). Adjourned Regular Meeting -3- March 31, 1977 2. CITY MANAGER'S REPORT 2a. Workmen's Compensa- City Manager Cole reported that the City's tion Insurance Workmen's Compensation Insurance expires this evening. The staff has received quotes on additional insurance which the Director of Finance will explain to the Council. Mr. Cole said that Mr. Chuck Shippey of Creaser Insurance Company is present to answer questions and discuss this with Council. Director of Finance Mr. Grant explained that since the City's Grant plan (self-insured) began in April 1974, the rate is $0.09 per $100 of payroll. This year, it has jumped to $0.269 for $250,000 deductible. The State Fund is giving the City the right of refusal because every year, their cost has been more than the competitive bids from private carriers. Insurance quote Mr. Grant added that the best bid the City has been able to obtain is from Employers' Reinsurance which is based on $150,000 deduct- ible. Their quote is $0.3133 which amounts to $23,140 per year. The amount of $5,110 is budgeted; therefore, $18,030 is needed to write the excess coverage. In answer to Councilman Cox, Mr. Grant stated that the City has been averaging about $10,000 to $15,000 a year paid claims. Reserves Since April 1974 to February 1977, the City's insurance administrator, R. L. Kautz & Company, has outstanding reserves of $127,398.10. On July 1, the City will make its annual transfer of $50,000 to its own reserve fund and this will bring the City's cash reserves to $238,430. Claims are paid out in monthly payments, and Mr. Grant estimated that the City will pay out between $25,000 and $30,000 in paid claims next year. Mr. Grant recommended that the City continue putting in the $50,000 payments into the reserves until the amount reaches $350,000 or $400,000. Chuck Shippey Mr. Shippey commented that the City's ex- Creaser Price In- perience in this field has been far better surance than average. American Homes has been the City's carrier up %o midnight tonight and they have provided rates that were less than the market - less than one-half of the next lowest rate. Types of insurance Mr. Shippey said it was his thought that if claims %he City could somehow avoid a catastrophic accident of any kind, the City is better off self-insured. Mr. Shippey noted the types of accidents that would be costly: multiple injuries, such au five Firemen injured at one time; or an injury on the waterfront area where that person could put a claim in under the California Benefit Law or under the Federal Longshoremen Harbor Workers Law (no limit). CETA employees Mr. Grant commented that the CETA employees are covered under the State program. Adjourned Regular Meeting -4- March 31, 1977 Staff recommendations Assistant City Manager Asmus said his recom- mendation to the Council would be that the City go "bare." City Manager Cole stated that he would also recommend the City "go bare." Director of Finance Grant recommended the City go with Employers' Reinsurance with the $150,000 deductible and appropriate the additional $18,000. Mr. Grant added that this is a small cost, but that the City will be faced with another one in June for public liability. He added he would rather spend the $18,000 now and save $200,000 on the public liability policy which will come up in June. Motion to go with It was moved by Councilman Hyde and seconded the additional amounts by Councilman Hobel that the City go for the additional amount - $18,000 and not go bare until such time as the reserve reaches a point that the Council feels it is not necessary, whereby the City can go bare. Clarification of Counncilman Hyde clarified his motion by motion stating that the City not "go bare" and pay the additional premiums required - that the reserve fund be continued until it reaches $350,000 or subsequently adjusted. Discussion of motion Councilman Hobel questioned leaving an exact figure in the motion - $350,000. Motion amended Councilman Hyde amended the motion to state "appropriate reserve" rather than the $350,000. Councilman Hobel agreed to the second. Mr. Grant and Mr. Shippey commented on the reserves and how the claims are paid out under the self-insured program. Speaking against Councilman Cox said he was speaking against motion the motion based on the past experience the City has had with the claims. By putting in a set amount of money into the reserves each year to allow the City to get totally self- insured, he felt was better in the long run and to continue on this situation. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Scott, Egdahl, Hobel Noes: Councilman Cox Absent~ None Council discussion Discussion ensued as to a report on having a cooperative self-insuring arrangement with other cities and agencies. 2b. City Manager's City Manager Cole explained that the new Revenue Sharing Revenue Sharing money requires a City Manager's Budget Hearing public hearing along with an indication on how the funds are to be used. The hearing will be scheduled on Monday evening, April 25. Adjourned Regular Meeting -5- March 31, 1977 2c. Budget sessions Mr. Cole referred to the budget calendar pre- viously submitted to the Council noting that this is now being changed to: May 13 - The Council will receive the preliminary budget May 23 to June 3 - Budget sessions with the staff and public June 14 - Council adopts final budget Mayor Scott noted the motion made by the Council for the staff to look into the feasibility of having the sessions held in the Library auditorium. This report will come back to the Council prior to the start of the budget sessions. d. Metro Sewer meeting City Manager Cole reported that the County is having a meeting on April 7 beginning at 9:00 a.m. regarding the Metropolitan Sewer. Staff will be present. Mayor Scott asked Councilman Hobel to represent the Council at this meeting. 3. MAYOR'S REPORT Quintard/Tobias Park Mayor Scott remarked that a% the last meeting, area item the Council continued the staff's report on this matter for two weeks which will be April 12, 1977. Since this is Election night, %he Mayor suggested it be continued instead to the meeting of April 19. Motion to continue It was moved by Councilman Egdahl, seconded to April 19 by Councilman Hyd~ and unanimously carried that the item be continued to April 19 and the people in area be so notified. County action re- Mayor Scott read the article in the San Diego garding Superior Tribune regarding the ac%ion taken by %he Courts County Board of Supervisors against having the Superior Courts locate in the new proposed South Bay Regional Center in this City. The vote was 4-0 with Supervisor Hamilton abstain- ing because of a possible conflict of interest. The Council concurred that this should be an agenda item at the meeting to b~ held with the Supervisors on Monday, April 4, 1977 at 5:30 p.m. ADJOURNMENT Mayor Scott adjourned the meeting at 5:23 p.m. to the joint Meeting to be held with the Board of Supervisors on Monday, April 4, 1977 at 5:30 p.m. City Clerk