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HomeMy WebLinkAboutcc min 1977/06/02 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHUIZk VISTA, CALIFORNIA BUDGET SESSION NO. 3 Held Thursday - 4:00 p.m. June 2, 1977 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Chambers, City Hall, 276 Fourth Avenue. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Hobel, Cox, Scott (Councilman Egdahl arrived at 7:18 p.m.) Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant PUBLIC WORKS City Manager Cole stated that the budget includes the ACTIVITIES 1400-1461 addition of two positions. The department requested three 2250-2350 positions but one clerk was eliminated - this will be ar- ranged through the sharing of a clerk between Public Works and Planning. The City Manager's cuts included capital outlay items throughout the budget: an electronic word processor, hot paint striper and a 10-15 ton 9-wheel roller all of which totalled $82,300. PUBLIC WORKS ADMINISTRATION Budget request: $161,980 ACTIVITY 1401 City Manager recommendation: $143,950 In answer to the Council's query, Director of Public Works Robens explained the oral word processor unit and its ad- vantages to his department. (Councilman Nobel came into the meeting at this time - 4:15 p.m.) Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and Activity 1401 carried by a vote of 3-2 that Activity 1401 be approved as recommended by the City Manager. (Councilman Hobel ab- stained as he was not present during the presentation; Councilman Egdahl absent) ENGINEERING DESIGN AND Budget request: $395,210 CONSTRUCTION City Manager recommendation: $396,420 ACTIVITY 1420 Director of Public Works Roberts submitted graphic charts depicting the work assignments and personnel in his depart- ment. He noted that this Activity included his request for one additional Engineering Technician I and one additional Engineering Technician Il. The equipment for the new per- sonnel (desk, chair) will be used in the new facility. One additional personnel will be picked up by the purchase of an electronic surveying instrument which will reduce the survey party from four to three persons. Council discussion followed regarding the projected drop in building permits and thereby, the staff workload. Council- man Scott commented that building has reached its peak this year and is expected to go down in 1978-79. Adjourned Regular Meeting -2- June 2, 1977 Mr. Robens said this would not affect his departmental activities -- this year, they carried over three man years of work which was not completed last year, and next year, it will be six years of work. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde that Activity 1420 Activity 1420 be approved as recommended by the City Manager. Discussion of motion Councilman Scott indicated he was not convinced the depart- ment needed three additional personnel and would like to see them start with two this year. Substitute motion It was moved by Councilman Scott that one additional per- sonnel be added to the budget plus the other personnel that will be saved by buying the electronic equipment at a cost of $14~070. (The higher classification to be left in). No second to motion The motion died for lack of second. Motion to approve The motion to approve Activity 1420 carried unanimously Activity 1420 by those present. (Councilman Egdahl absent) ENGINEERING PLAN AND Budget request: $116,590 ENVIRONMENTAL REVIEW City Manager recommendation: $115,800 ACTIVITY 1421 The Council reviewed the proposed purchase of a "dipper" liquid level recorder. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1421 Cox and unanimously carried by those present that Activity 1421 be approved as recommended by the City Manager. (Council- man Egdahl absent) TRAFFIC & TRANSPORTATION Budget request: $69,670 ENGINEERING City Manager recommendation: $69,750 ACTIVITY 1430 Motion to approve It was moved by Councilman Cox, seconded by Councilman Activity 1430 Hobel and unanimously carried by those present that Activity 1430 be approved as recommended by the City Manager. (Council- man Egdahl absent) TRAFFIC SIGNAL AND Budget request: $296,500 STREET LIGHT MAINTENANCE City Manager recommendation: $293,620 ACTIVITY 1431 In answer to the Council's questions, Director of Public Works Robens explained the need for the purchase of a portable gas-powered generator in order to provide emer- gency power to a traffic signal in the case of loss of power. Mr. Robens also discussed the need for the $6,000 entry to cover emergency replacement of traffic signal poles and street light standards and appurtenances knocked down during traffic accidents. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Scott Activity 1431 and unanimously carried by those present that Activity 1431 be approved as recommended by the City Manager. (Councilman Egdahl absent) TRAFFIC OPERATIONS Budget request: $180,140 MAINTENANCE City Manager recommendation: $118,070 ACTIVITY 1432 Adjourned Regular Meeting -3- June 2, 1977 Council discussion ensued regarding the purchase and re- placement of vehicles. Director of Public Works Robens explained the need for the new compact pickup truck and his request for the hot paint striper which was subsequently deleted by the City Manager. City Manager Cole indicated that the striper could be con- sidered for purchase under the revenue sharing funds. Motion to approve It was moved by Councilman Hobel, seconded by Councilman Activity 1432 Cox and unanimously carried by those present that Activity 1432 be approved as recommended by the City Manager. (Council- man Egdahl absent) Motion to consider purchase It was moved by Councilman Hobel, seconded by Mayor Hyde of hot paint striper under and unanimously carried by those present that the request revenue sharing funds made by the Public Works Director for a hot paint striper be put on the list for consideration under revenue sharing funds. (Councilman Egdahl absent) STREET OPERATIONS Budget request: $482,050 ACTIVITY 1440 City Manager recommendation: $462,010 Director of Public Works Robens presented his justification for the need of a one-and-a-half yard articulated front- end loader at the cost of $42,400 to replace the 1-1/2 yard Trojan loader which is now 11 years old and uneco- nomical to repair. Motion to approve It was moved by Councilman Cox, seconded by Councilman Activity 1440 Scott and unanimously carried by those present that Activity 1440 be approved as recommended by the City Manager. (Council- man Egdahl absent) STREET SWEEPING Budget request: $118,330 ACTIVITY 1441 City Manager recommendation: $118,320 Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1441 Hobel and unanimously carried by those present that Activity 1441 be approved as recommended by the City Manager. (Council- man Egdahl absent) STREET TREE MAINTENANCE Budget request: $143,400 ACTIVITY 1450 City Manager recommendation: $141,950 Council discussion centered around the activities of the tree trimming crews and the number of citizen calls re- ceived. Director of Public Works Robens explained that when the de- partment Consisted of two crews and 7 persons, they were receiving 1400 calls a year. They are now receiving an average of 700-800 calls a year and the department responds to the calls usually within a week. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1450 Hobel and unanimously carried by those present that Activity 1450 be approved as recommended by the City Manager. (Coun- cilman Egdahl absent) SEWER SYSTEM MAINTENANCE Budget request: $196,790 ACTIVITY City Manager recommendation: $197,300 Adjourned Regular Meeting ~4- June 2, 1977 Councilman Cox inquired as to the number of major auto- motive equipment being requested by Public Works. Mr. Robens, Director of Public Works, said his capital out- lay request this year is $67,000 less than last year. The Council discussed the number of old vehicles still on the inventory list. Mr. Robens remarked that he could provided a list of all the vehicles and their ages from the ~INSTEM inventory. Mayor Hyde noted that the Council receives a MAINSTEM re- port once a year. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde and Activity 1460 unanimously carried by those present that Activity 1460 be approved as recommended by the City Manager. (Council- man Egdahl absent) PUMP STATION MAINTENANCE Budget request: $75,640 ACTIVITY 1461 City Manager recommendation: $80,400 In answer to the Council's queries, the Director of Public Works explained how the replacement vehicles are either scrapped or auctioned. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and Activity 1461 unanimously carrled by those present that Activity 1461 be approved as recommended by the City Manager. (Council- man Egdahl absent) Recess A recess was called at 5:50 p.m. and the meeting reconvened at S:85 p.m. SEWER INCOME Budget request: $80,200 ACTIVITY 2200 City Manager recommendation: $80,200 Motion to approve It was moved by Councilman Hobel, seconded by Councilman Activity 2200 Cox and unanimously carried by those present that Activity 2200 be approved as recommended by the City Manager. (Coun- cilman Egdahl absent) SEWER SERVICE REVENUE Budget request: $584,340 ACTIVITY 2250 City Manager recommendation: $584,340 Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 2250 Hobel and unanimously carried by those present that Activity 2250 be approved as recommended by the City Manager. (Coun- cilman Egdahl absent) CENTRAL GARAGE Budget request: $455,130 ACTIVITY 7000 City Manager recommendation: $453,030 Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 7000 Cox and unanimously carried by those present that Activity 7000 be approved as recommended by the City Manager. (Coun- cilman Egdahl absent) BUS OPERATIONS It was moved by Councilman Hobel, seconded by Councilman ACTIVITY 2350 Scott and unanimously carried by those present that the Bus Service Opersation be held over until Monday, June 6, 1977. (Councilman Egdahl absent) Adjourned Regular Meeting ~5~ June 2, 1977 EXECUTIVE SESSION It was moved by Councilman Hobel, seconded by Councilman Scott and unanimously carried by those present that the Council recess to Executive Session for matters of pending negotiations. (Councilman Egdahl absent) The Council recessed from 6:00 p.m. to 6:15 p.m. for Execu- tive Session after which time a dinner break was called. The meeting reconvened at 7:52 p.m. immediately following the Redevelopment Agency meeting. (Councilman Egdahl arrived at 7:18 p.m. and was present when the Council meeting reconvened at 7:52 p.m.) Motion to cancel It was moved by Mayor Hyde, seconded by Councilman Egdahl meeting of June 23 that the regular scheduled Council meeting (adjourned regular meeting) of June 23 (at 4:00 p.m.) be cancelled. Discussion of motion Mayor Hyde noted that there were no items documented for the meeting and the Council has called a special Redevelop- ment Agency meeting for that evening. Potential industrial The Council questioned the City Manager as to the status plant on bayfront of the potential industrial sites on the bayfront - spe- cifically, the Japanese automotive plant. Mr. Cole answered that, other than letters and inquiries that have gone out, nothing further has been done. Councilman Cox questioned whether the staff has actually pursued this project. The Council felt that a report should be forthcoming as to what the status is, what other departments are doing,have information prepared in case something happens, details in getting Tidelands through, personal contact with those persons who make the decisions and have staff follow through with a plan of attack. Motion withdrawn Mayor Hyde withdrew his motion; Councilman Egdahl withdrew his second. Motion to schedule item It was moved by Councilman Scott, seconded by Councilman on June 9 meeting Egdahl and unanimously carried that on the Council Confer- ence scheduled for June 9 there be a discussion of proposals for promotion of industrial developments on the bayfront. Motion to cancel meeting It was moved by Mayor Hyde, seconded by Councilman Scott scheduled for June 23 and unanimously carried that the Council Conference sched- uled for June 23 be cancelled. FIRE DEPARTMENT City Manager Cole reported that this is essentially a hold- ACTIVITIES 1200-1250 the-line budget. From the department's request(S1,824,550) to that recommended by the City Manager ($1,685,620) is a considerable drop which includes the deletion of the Telesquirt priced at $123,000. This was purchased at $95,000 this fiscal year. Mr. Cole explained that the position of Battalion Chief was deleted as a Fire Marshall and added a Firefighter to work as an Inspector in the Fire Marshall's office. FIRE ADMINISTRATION Budget request: $72,770 ACTIVITY 1211 City Manager recommendation: $74,050 Adjourned Regular Meeting -6- June 2, 1977 Motion to approve It was moved by Councilman Egdahl, seconded by Councilman Activity 1211 Scott and unanimously carried that Activity 1211 be approved as recommended by the City Manager. FIRE TRAINING Budget request: $28,910 ACTIVITY 1212 City Manager recommendation: $29,390 Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde Activity 1212 and unanimously carried that Activity 1212 be approved as recommended by the City Manager. FIRE MAINTENANCE Budget request: $60,440 ACTIVITY 1220 City Manager recommendation: $53,010 Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1220 Hobel and unanimously carried that Activity 1220 be ap- proved as recommended by the City Manager. FIRE PREVENTION Budget request: $83j660 ACTIVITY 1230 City Manager recommendation: $68,530 The City Manager explained that the decrease was due to the elimination of one Battalion Chief and the addition of one Fire Inspector position. Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde Activity 1230 and unanimously carried that Activity 1230 be approved as recommended by the City Manager. FIRE SUPPRESSION Budget request: $1,575,350 ACTIVITY 1240 City Manager recommendation: $1,456,780 Motion to approve It was moved by Councilman Egdahl, seconded by Councilman Activity 1240 Scott and unanimously carried that Activity 1240 be ap- proved as recommended by the City Manager. EMERGENCY SERVICES Budget request: $3,420 ACTIVITY 1250 City Manager recommendation: $3,860 Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde and Activity 1250 unanimously carried that Activity 1250 be approved as recom- mended by the City Manager. BUILDING AND HOUSING City Manager Cole reported that this is a hold-the-line ACTIVITY NUMBERS budget with very little increase and no additional per- 1300 TO 1340 sonnel. The overall budget request was $773,230 and that recommended by the City Manager is $704,270. BUILDING & HOUSING Budget request: $65,330 ADMINISTRATION City Manager recommendation: $52,390 ACTIVITY 1301 Discussion followed regarding the need for a reader/printer and microfilming of City records. Mr. Eugene Grady, Director of Building & Housing, explained the need for the microfilming in his department and the State law regarding this program. Adjourned Regular Meeting ~Y~ June 2, 1977 Assistant City Manager Asmus commented that he would like to see the City go into a joint arrangement with other cities in the County to purchase the equipment needed for use in microfilming. Motion to approve It was moved by Councilman Egdahl, seconded by Mayor Hyde Activity 1301 and unanimously carried that Activity 1301 be approved as recommended by the City Manager. Motion for report It was moved by Councilman Egdahl, seconded by Councilman on microfilming Cox and unanimously carried that the staff be asked to bring back a report at their convenience within the coming year--on a joint powers arrangement for microfilming so that the Council can consider this program in the next fiscal year's budget. BUILDING & HOUSING Budget request: $239,860 INSPECTION City Manager recommendation: $222,910 ACTIVITY 1320 Director of Building & Housing Grady reported that the addition of one position in this budget (Building and Housing Inspector) was strictly for the Block Grant Program. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Scott Activity 1320 and unanimously carried that Activity 1320 be approved as recommended by the City Manager. BUILDING MAINTENANCE Budget request: $417,810 DIVISION City Manager recommendation: $378,800 ACTIVITY 1330 Assistant City Manager Asmus remarked that the department had requested two additional custodians in this budget but the positions were deleted by the City Manager. Director of Building & Housing Grady explained that the positions would be used in the new public services building (old library-post office complex). As to the utility accounts, ~. Grady noted the increased costs in utilities and five months was projected in the cost for the new building. Council discussion followed regarding an on-going energy conservation program in the City. Mayor Hyde noted it was the consensus of the Council that there should be an on going attention to the economy both for conservation and general economy purposes. Motion to approve It was moved by Councilman Cox, seconded by Councilman Activity 1330 Egdahl and unanimously carried that Activity 1330 be ap- proved as recommended by the City Manager. COMMUNICATIONS Budget request: $50,230 ACTIVITY 1340 City Manager recommendation: $50,170 Motion to approve It was moved by Councilman Egdahl, seconded by Mayor Hyde Activity 1340 and unanimously carried that Activity 1340 be approved as recommended by the City Manager. Recess A recess was called at 8:45 p.m. and the meeting reconvened at 8:50 p.m. Adjourned Regular Meeting -8- June 2, 1977 PLANNING OPERATIONS Overall budget request: $436,310 ACTIVITY 620 City Manager recommendation: $378,380 City Manager Cole stated this was another hold-the-line budget. Three positions were requested by the department but not recommended by the City Manager. No capital out- lay items were requested. New positions Director of Planning Peterson discussed the need for three positions he requested: 1 - Associate Planner 1 - Assistant Planner 1 - Planning Technician Building construction In answer to Mayor Hyde's comment regarding the projected decrease in the Building permits, Mr. Peterson said that the workload in his department has not diminished and that they have been receiving a tremendous number of calls from developers in the Orange County and Los Angeles area in- terested in building in this City. If these proposals come through, the staff will be extremely busy. Aerial photos Mr. Peterson explained that Account 5213 is budgeted at $4,050 ($3,310 is for updating the department's aerial photos). The last pictures were taken in 1967 and have become obsolete due to the growth in the City during this last 10 years. Motion to approve It was moved by Councilman Egdahl, seconded by Councilman Activity 620 Scott and unanimously carried that Activity 620 be approved as recommended by the City Manager. GRAPHIC REPRESENTATION City Manager Cole presented a graph showing the growth of OF CITY'S GROWTH the City since 1968/69 in terms of property tax, number of employees, consumer price index, CETA employees and revenues. ADJOURNMENT Mayor Hyde adjourned the meeting at 9:08 p.m. to the meeting scheduled for Friday, June 3, 1977 at 3:30 p.m. in the Council Chambers.