HomeMy WebLinkAboutReso 2006-017
RESOLUTION 2006-017
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE FIRST AMENDMENT TO
THE AGREEMENT WITH RUDOLPH AND SLETTEN, INC.
TO INCORPORATE THE GUARANTEED MAXIMUM PRICE
FOR THE DESIGN AND CONSTRUCTION OF FIRE STATION
NO.8, AUTHORIZING THE MAYOR TO EXECUTE THE
AMENDMENT, AND APPROPRIATING FUNDS THEREFOR
FROM THE AVAILABLE BALANCE OF THE PUBLIC
FACILITIES DEVELOPMENT IMPACT FEE FUND
WHEREAS, on July 20, 2004 the City Council approved by Resolution 2004-227 a
design build agreement with Rudolph and Sletten, Inc. for services required to design and
construct a completed and fully functional fire facility; and
WHEREAS, the Design Build Agreement contained a not to exceed price of $2,811,640
with the Guaranteed Maximum Price (GMP) to be set upon receipt of 90% construction
drawings; and
WHEREAS, as the design process progressed, a number of factors led to the actual GMP,
as determined at the 90% construction drawing stage, to exceed the not to exceed amount in the
original agreement by approximately $3.5 million; and
WHEREAS, staff has worked diligently with Rudolph and Sletten to value engineer the
project and thereby provide the best product at the most effective price; and
WHEREAS, this significant escalation in project costs can primarily be attributed to:
a) Continuing increases in the cost of construction materials (a nationwide
phenomenon),
b) A number of unanticipated issues related to the project site, and
c) Various design elements unaccounted for in the initial design build
agreement; and
WHEREAS, the first amendment to the design build agreement (Attachment A) between
the City of Chula Vista and Rudolph and Sletten, Inc. will include setting the GMP at $6,276,913
and revise the statement for substantial and final completion dates; and
WHEREAS, the GMP includes, but is not limited to, design services, general conditions,
insurance, bonds, construction management, the cost for all labor, equipment, and material to
design and build a fully functional fire facility in accordance with all applicable building codes;
and
Resolution No. 2006-017
Page 2
WHEREAS, the revised Substantia] Completion date is October 3], 2006 and the revised
Final Completion date is 30 calendar days after Substantial Completion; and
WHEREAS, to date $544,612 has been appropriated to the project; and
WHEREAS, the total estimated project costs are as follows:
PROJECT COSTS
Design Builder GMP $6,276,913
Consultant (Special Inspections) $100,000
Utilities $75,000
FFE $100,000
City Staff Costs $200,000
Contingencv $300,000
TOTAL PROJECT COSTS $7,051,913
WHEREAS, staff recommends an additional appropriation of Public Facilities
Development Impact Fees (PFDIF) funds from the available balance in the amount of
$6,507,301 as necessary to complete each project; and
WHEREAS, while Fire Station No. 8 is listed in the PFDIF as an eligible project, the
costs of the station in the PFDIF are shown as $3,298,278 based on the assumption that it was for
a 4,200 square foot, 2-bay fire station. However, the actual size of the station is proposed to be
8,800 square feet; and
WHEREAS, it is the intent of staff to return to Council later this fiscal year with a
comprehensive update of the PFDIF that will incorporate the cost increases of this and other
projects into the fee; and
WHEREAS, if any portion of the additional costs associated with this project cannot be
included in the next PFDIF update, then those costs could potentially become an obligation of
the City's General Fund or other appropriate capital funding source. ]n that event, staff will
return to Council with a recommendation on potential funding options.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby approve the first amendment of the Design Build Agreement incorporating the
GMP at $6,276,913 for the services required to design and construct Fire Station No.8 (CIP
PS128) located at the southwest corner of Hawthorne Creek Drive and Woods Drive in the
Eastlake Woods community of Chula Vista, appropriate PFDIF funds from the available balance
in the amount of $6,507,301 as necessary to complete the project and authorize the Mayor to
execute said Amendment.
Presented by
Approved as to form by
~~~~~
Ann Moore '
City Attorney
Resolution No. 2006-017
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 17'h day of January 2006 by the following vote:
AYES:
Councilmembers: Chavez, McCann, Rindone, and Padilla
NAYS:
Councilrnernbers: Castaneda
ABSENT:
Councilmembers: None
p(idfPcdJL
Stephen C. Padilla, Mayor
ATTEST:
~L-l(J-L~ ~ 62-
Susan Bigelow, MMC, City erk
.J
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2006-0 I 7 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 17th day of January 2006.
Executed this 17th day of January 2006.
-~jAI~~
Susan Bigelow, MMC, City C rk