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HomeMy WebLinkAboutcc min 1977/10/27 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Thursday - 4:00 p.m. October 27, 1977 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Hobel, Cox, Scott Councilmen absent: Councilman Egdahl Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Public Works Robens, Assistant City Attorney Harron, City Librarian Levine, Senior Librarian Rowe CIVIC CENTER City Manager Cole reported that the bids were opened today RENOVATION BIDS and, as expected, they were higher than that estimated by the engineering staff. The lowest bid was 1.98 million and the estimate was 1.52 million. Director of Public Works Robens asked that a Council Conference be held on November 3, 1977 to discuss the bids and what other monies are available. He explained that under the terms of the EDA grant, construction must begin by December 2; therefore, a decision by Council must be made by November 8 to comply with the requirements. Motion for Council It was moved by Mayor Hyde, seconded by Councilman Cox Conference and unanimously carried by those present that this item be scheduled for further discussion for the afternoon of Thursday, November 3, 1977 and that the Conference sched- uled for Wednesday, November 2, 1977 be shifted to Thursday, November 3, 1977 when the Council will have the Parks & Recreation Department presentation and the Council will also schedule this item for discussion to determine whether or not it wants to take any other course of action prior to the staff awarding the contract. 1. REPORT ON THE Mrs. Bluma Levine, City Librarian, spoke of the newly- LIBRARY OPERATIONS constructed Library and its features. She said she strongly feels that the City should install a computerized circulation system. Mrs. Levine introduced Ms. Diane Pinterpe and Phil Wynn of the firm of CLSI - (Computer Library Services, Inc.) Diane Pinterte Ms. Pinterpe presented a slide presentation depicting the photographic charging system noting the areas throughout the State that have installed this program. She discussed the function of the equipment: }tow it would compute the check-outs, latebook returns, overdue books, daily list of books on hand, number of books circulated, demographic figures showing the need in certain areas for branch libraries, and a number of other features which the com- puter would supply. In answer to a Council query, Ms. Pinterpe stated that the maintenance cost would be $10,000 a year. The service is presently out of Los Angeles but they are planning a service branch office in San Diego in the near future. City Council Meeting -2- October 27, 1977 Patsy Rowe Mrs. Rowe submitted charts explaining that the cost of Senior Librarian the equipment - $157,415 can actually be made up in ad- ministrative savings by 1980. She assured the Council that there would be a decrease in the amount of personnel which would come about in the form of attrition and loss of CETA personnel. The system is known as LIBS 100 Auto- mated Circulation System. Phil Wynn Mr. Wynn answered the Council's question,remarking that the equipment is made by Digital Equipment Compafiy and is manufactured to last for 20-30 years. City Manager's Mr. Cole commented that at the last budget deliberations, recommendation the Council requested that this report be submitted. He did not expect however, that the staff recommendation would be for immediate purchase. Since the amount in- volved is a substantial one, he felt it should compete with other projects at budget time. Further, he would like the additional time to carefully evaluate the savings which were referred to by the Library personnel. Mrs. Levine remarked that the National City Library is interested in the system and may want to tie into it. The City would be able to realize some cost-benefits in this way. Councilman Scott felt it should be looked at on a County- wide basis. Price of equipment Ms. Pinterpe stated that the price quoted was good for 90 days; however, the City has until July 1 to commende payment. Motion for consideration It was moved by Mayor Hyde and seconded by Councilman at budget time Hobel that the City Manager be advised that the City Council is interested in this type of automated service and that it be considered at budget time, at least, and if he considered it appropriate to consider the purchase prior to that, he should bring forth such a recommenda- tion to the Council. Joint sharing Councilman Scott remarked that the City is in the Serra with other agencies System, and at one time, discussion was held in asking the County to go jointly with this Library. Before it gets too far down the line - to have the most sophis- ticated system in the County - he felt that the other agencies should be contacted and see about the feasi- bility of sharing the costs. Incorporated in motion Mayor Hyde said he would incorporate this in his motion; Councilman Hobel agreed to the second. Discussion of addition City Manager Cole reported that 6 months ago, a letter to motion was sent out to all the other agencies that have their own libraries asking them if they would go into a joint powers authority to fund the cost of development of software which would utilize a centralized computer such as that of the City and County of San Diego. The replies were that they were not interested and that they wanted to see the technology developed further. Mr. Cole ques- tioned the capacity of this equipment. Ms. Pinterpe explained that the architecture of the machine is such that memory capacity ~an be added and they can assure 2-second response time even if other entities tie into it. City Council Meeting -3- October 27. 1977 Motion carried The motion and the addition carried unanimously by those present. Branch Libraries Mrs. Levine and Mrs. Rowe submitted a map showing present locations of branch libraries. They indicated there could be a need for a branch at Melrose and Orange Avenue (Alpha Beta Shopping Center). Mrs. Levine explained that in many cases, the branches are not doing enough business; however, it is almost an impossibility to cease their operations since the people protest vigorously. The cost of the branch li- braries are very high and the City should consider it very carefully, and take into consideration that the schools now have excellent libraries which are available to all children. Report accepted It was moved by Councilman Scott, seconded by Mayor Hyde and unanimously carried by those present that the report be accepted and that no action will be taken at this time. 2a. SCHEDULE OF COUNCIL City Manager Cole and the Council discussed the fact MEETINGS IN NOVEMBER that there is a fifth Tuesday in November and the Council will not have a meeting on the First Tuesday in December due to the National League of Cities Conference in December. He asked if a meeting should be scheduled on November 29, 1977. Motion for meeting It was moved by Councilman Scott, seconded by Councilman Cox and unanimously carried by those present that a Council meeting be scheduled for November 29, 1977. 2b. JOINT MEETING WITH City Manager Cole announced that the consultant is now COUNCIL, PLANNING ready to make his presentation and has informed the staff COMMISSION AND ACCORD that he can be here on November 17, 1977. Mr. Cole recom- TO DISCUSS THE SEDWAY/ mended that the meeting be set for that evening. COOKE PLAN Motion to schedule meeting It was moved by Mayor Hyde, seconded by Councilman Cox and unanimously carried by those present that the meeting for the Sedway/Cooke presentation be scheduled as recom- mended by the City Manager (November 17 - 7:00 p.m.). MAYOR'S REPORT MTDB Proposed Purchase Mayor Hyde said he received a letter from the Transit of Railway Board stating that they are proposing the purchase of the San Diego Arizona and Eastern Railway and asking endorsement of the cities. He has asked that the City Manager place this matter as an agenda item for the meeting of November 1, 1977. Motion for resolution It was moved by Councilman Hobel, seconded by Councilman Cox and unanimously carried by those present that the City Manager prepare a resolution of support for the next meeting. Mayor's Breakfast Mayor Hyde remarked that Mr. Fred Gary of Rohr Industries Meeting Speaker was to have been the guest speaker at the Mayor's Break- fast meeting on November 7; however, this have been post- poned until January due to the fact that the Mayor has invited Mr. Bob Nelson of the Metropolitan Transit Develop- ment Board to speak on the proposed acquisition of the railway. City Council Meeting -4- October 27, 1977 Stop Signs at Mayor Hyde noted the action taken by the Council at the "J" Street last meeting to install stop signs at the intersection of "J" Street and Oaklawn. The staff is concerned about the aspects of that action. City Manager Cole explained that the staff's task is to make the installation of the stop signs as workable as possible - they will be very large signs as most of the motorists traveling in that area will not be aware that the signs are there. In addition Mr. Bill Roberts (Direc- tor of Public Works) will meet with the people in the area and explain the ramifications and the caution that must be taken, even with the stop signs. Council discussion Discussion followed regarding the advantages and dis- advantages of the installation of stop signs, the "false" sense of security, the necessity of meeting with the parents and the school children, and the safety factors involved at intersections. Motion for meeting It was moved by Councilman Scott, seconded by Mayor Hyde and unanimously carried by those present that in addi- tion to what the City Engineer does, the City get to- gether with the school district for an educational program by way of the children through the school district and by way of a joint effort of the adults at an evening meeting in the community school to explain the safety problems - to explain what the City is trying to do, and explain some of the partial solutions. ADJOURNMENT Mayor Hyde adjourned the meeting at 5:40 p.m. to the meeting scheduled for Tuesday, November 1, 1977 at 7:00 p.m. in the Council Chambers.