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HomeMy WebLinkAboutcc min 1978/06/22 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Thursday, 7:00 p.m. June 22, 1978 The Council met in the Council Chamber at the City Hail, 276 Fourth Avenue, on the above date at 7:00 PoM~ with the following Councilmen present: COUNCILMEN Mayor Hyde, Councilmen Cox, Gillow, Scott Absent: Councilman Egdahl ADJOURNMENT The Mayor adjourned the meeting until Friday, June 23, 1978 at 4:00 PoM~ in the ~m~m±ix~klmt~1 Council Conference Room , City Hall, 276 Fourth Avenue, Chula Vista, California° I, JENNIE M. FULASZ, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order adopted by the City Council at the meeting of June 22~ 1978 STATE OF CALIFORNIA ) AFFIDAVIT OF POSTING ORDER COUNTY OF SAN DIEGO ) ss OF ADJOURN~ZENT OF CITY OF CHULA VISTA ) I, Jennie M. Fulasz, being first duly sworn depose and say : That I am the duly chosen, qualified and acting City Clerk of the City Council of the City of Chula Vista; That the adjourned regular meeting of the Council of the City of Chula Vista was held Thursday, June 22, 1978 and said meeting was adjou, rned to the time and place specified in the order of adjournment ATTACHED HERETO: That on Frida~ June 23, 1978 at the hour of 9:00 a.m. I posted a copy of said order at a conspicuous place on or near the door of the place at which said me'ting of June 22, 1978 was held. Subscribed and sworn to before me this 23rd day of June 19 78 ~~S ~ 276 Fourth Av~, Chula Vi~a, C,\ 92010 N~t~ry Public in and for said County a~dState of California MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Thursday - 7:00 p.m. June 22, 1978 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 7:00 p.m. in the Council Chamber, City Hall, 276 Fourth ROLL CALL Councilmen present: Mayor Hyde, Councilmen Cox, Gillow, Scott Councilmen absent: Councilman Egdahl Staff present: City Manager Cole, City Attorney Lindberg, Assistant City Manager Asmus, Department Heads CONSIDERATION OF Mayor Hyde announced that because of the passage of PRELIMINARY BUDGET Proposition 13 and its impact on the budget, it is necessary FY 1978-1979 for the Council to use this evening's meeting as a workshop session. Public hearing opened This being the time and place as advertised, Mayor Hyde opened the public hearing. Public hearing continued It was moved by Mayor Hyde, seconded by Councilman Scott and unanimously carried by those present that the public hearing be continued without any further discussion to the meeting of June 27, 1978 at 7:00 p.m. METROPOLITAN TRANSIT Mayor Hyde referred to the testimony presented by Mr. Nelson DEVELOPMENT BOARD and Mrs. Bauer of the Metropolitan Transit Development Board (MTDB) on the fixed guiderail system (June 13, 1978) at which time they asked for Council input prior to July 10. Referred to staff It was moved by Mayor Hyde, seconded by Councilman Gillow and unanimously carried by those present that this matter of an appropriate position be referred to the City Manager for his comments and recommendations for the July 5 meeting. BUDGET IMPACT - City Manager Cole referred to the chart listing the follow- PROPOSITION 13 lng proposed fees for the various departments (increases): Transient Occupancy Tax $ 52,000 Sewer Service Charges 234,000 Police fees 22,000 Building fees 38,000 Library fees 20,000 Engineering fees 70,000 Planning fees 10,000 $446,000 Mr. Cole remarked that a detailed report of these fees will be presented to the Council at the meeting of June 27, 1978 and he is suggesting that a meeting be held on June 29 to adopt the fees (by resolution). BUDGET REDUCTIONS/PROGRAM City Manager Cole submitted detailed material noting the EFFECT ($1.5 MILLION) departmental reductions in terms of programs and personnel which proposes to reduce the 1978-79 preliminary budget by $1.528 million. Adjourned Regular Meeting -2- June 22, 1978 1. CITY COUNCIL A 13% reduction is proposed in the City Council's budget for a total of $9,590. Travel & Conferences Discussion followed regarding the reductions in travel. (Account 5221) Councilman Gillow suggested the amomnt be reduced by $6,000 reducing the number of people attending the con- ferences to one person. Motion to delete It was moved by Councilman Scott, seconded by Councilman Cox regional meeting and unanimously carried by those present that the regional  meeting (in Las Vegas) be eliminated. League Conferences Mayor Hyde noted that there are both State and National League Conferences and provision should be made for some members of the Council to attend both: five to attend the State Conference in Anaheim this year and three to the National Conference (St. Louis). Councilman Cox felt it was an exercise in futility to pin it down to actual conferences and the number of Councilmen that cml attend. He suggested simply reducing the travel account by a certain mmount. Motion to cut travel It was moved by Councilman Cox and seconded by Councilman budget in half Gillow that the travel account be reduced to $5,130 and leave it up to the Council to decide which ones will be the most beneficial. Motion failed The motion failed by the following vote, to-wit: AYES: Councilman Cox Noes: Mayor Hyde, Councilmen Gillow, Scott Absent: Councilman Egdahl Motion to increase It was moved by Mayor Hyde and seconded by Councilman Gillow number of members that a total of three'Councilmen attend the National League attending National of Cities Conference (St. Louis). League Conferences Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Gillow, Scott Noes: Councilman Cox Absent: Councilman Egdahl Discussion Discussion followed regarding a policy on attending con- ferences. Councilman Scott suggested it be held to one in-State and one out-of-State. Motion for policy on It was moved by Councilman Scott and seconded by Mayor Hyde travel that each Councilman be limited to one in-State conference and one out-of-State conference and that the Mayor be allowed to go to the Mayor's Conference if funds were available (which they probably would be). Motion to approve City It was moved by Councilman Gillow, seconded by Councilman Council reductions, as Cox and unanimously carried by those present that all the amended items under No. 1 (City Council reductions) be approved, as amended. Adjourned Regular Meeting -3- June 22, 1978 2. BOARDS & CO~ISSIONS As proposed by the City Manager, the reductions amount to 17% for a total of $4,880. Monthly League dinner Mayor Hyde noted that the City Manager has eliminated all meetings monthly League dinner meetings even though the record of attendance has not been that great. He suggested rather than totally eliminating them, that a maximum number of meetings be budgeted for those commissioners wishing to attend. Motion for League It was moved by Mayor Hyde and seconded by Councilman Scott dinner meetings that rather than totally eliminating the League dinner meetings, the Council allow a maximum of two dinner meetings for two board members per month - available to all commissions. (A plan will have to be devised to spread this around). Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Scott, Gillow Noes: Councilman Cox Absent: Councilman Egdahl Motion to approve It was moved by Councilman Scott and seconded by Councilman Boards & Commissions Cox that the staff's recommendations for the reductions for reductions the Boards and Commissions be approved. Motion amended re Youth It was moved by Mayor Hyde, seconded by Councilman Cox and budget unanimously carried by those present that the motion be amended (2j - Youth Commission) that the $200 not be omitted from the Youth Commission budget relating to their "Blow the Whistle on Crime" program. Main motion carried The main motion to approve the staff's reductions, as amended, carried unanimously by those present. 5. COk~RJNITY PROMOTIONS The Community Promotions budget reductions was recommended at 57% for a total of $37,610. Assistant City Manager Asmus delineated the organizational reductions. Motion to fund "Meals on Wheels" It was moved by Councilman Cox and seconded by Councilman Gillow that funding be included for "Meals on Wheels" to the sum of $1500. Discussion Councilman Scott noted that the sum of $25,000 remains in the Community Promotions budget out of which the 'Heals on Wheels" can be funded. Motion withdrawn Councilman Cox withdrew his motion; Councilman Gillow with- drew the second. Discussion pertaining City Manager Cole explained that the Visitors & Convention to the $25,000 Bureau had $25,000 set aside which was to be allocated through the Visitor Industry Advisory Committee. Assistant City Manager Asmus explained that the $25,000 remaining in this account includes the money set aside by the Council ($25,000) for this tourist industry promotion. Motion to fund "Meals It was moved by Councilman Cox and seconded by Councilman on Wheels" Gillow that the former motion be made again - to fund the "Meals on Wheels" program for the gum of $1500. Motion fails The motion failed by the following vote, to-wit: AYES: Councilman Cox, Gillow Noes: Mayor Hyde, Councilman Scott Absent: Councilman Egdahl Adjourned Regular Meeting -4- June 22, 1978 Motion for $15,000 balance It was moved by Councilman Scott and seconded by Councilman Gillow that the remaining amount be cut by $10,000 (balance of $15,000 to remain). Motion failed The motion failed by the following vote, to-wit: AYES: Councilman Scott Noes: Councilman Cox, Hyde, Gillow Absent: Councilman Egdahl  Motion to increase It was moved by Mayor Hyde that the remaining amount be in- fund balance creased to $30,000 (instead of $25,000) which would cover tourist industry promotion and other programs that the Council is interested in funding. No second to motion The motion died for lack of a second. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and staff's recommendation unanimously carried by those present that the reductions in the Community Promotions budget, as recommended by the City Manager, be approved ($25,000 remaining). "No motion" policy Mayor Hyde announced that in reviewing the department cuts, if no motion is made by the Council, the reductions for that department, as proposed by the City Manager, will be considered approved. 4. CITY ATTORNEY The City Attorney's budget was proposed at a cut of 17% for a total amount of $21,030; loss of one (1) position. City Manager's No motion was made - it was the concurrence of the Council recommendation that the reductions, as proposed, be approved. approved 5. CITY CLERK An 11% reduction in the City Clerk's budget was proposed for a total of $10,490. Reductions approved No motion was made - it was the concurrence of the Council that the reductions, as proposed by the City Manager, be approved. 6. ADMINISTRATION A reduction of 11% was made for a total of $20,960; loss of one (1) position. Reductions approved No motion was made - the reductions were deemed approved by the Council. 7. PERSONNEL A total of $41,920 was proposed for a reduction of 25%; loss of one (1) position. Assistant City Manager Asmus explained that the major portion of this cut was due to the elimination of the salary of the Director of Personnel. The Deputy City Manager would assume this position. Reductions approved No motion was made - the Council concurred that the reductions as proposod by the City Manager, be approved. 8. FINANCE A seven percent reduction wa5 proposed for a total of $14,S20 with the loss of one (1) regular employee. Concurrence on With the concurrence of the Council, the reductions in this approval budget as proposed by the City Manager were approved. Adjourned Regular Meeting -5- June 22, 1978 9. DATA SYSTEMS One regular position (Computer Operator) will not be filled and the reductions amount to 6% for a total of $12,120. Reduction approved No motion was made - the reductions were deemed approved. 10. PURCHASING As proposed by the City Manager, the reductions in this department were $3,010 for a 3% cut - no employee loss. Reductions approved No motion was made - the reductions were approved. 11. PLANNING The City Manager proposed a cut of 8% for a total of $30,720 with a loss of one (1) position. Reductions approved No motion was made - the reductions were approved. 12. NON-DEPARTMENTAL In this budget, the City Manager proposed a 40% reduction for a total of $22,500. Annual Calendar In answer to the Mayor's query, City Manager Cole stated that the Charter requires an annual report. In the past, the calendar has been used; however, at this time, the City Manager does not have a recommendation for an alternate report. Reductions approved No motion was made - the reductions were considered approved. 13. POLICE A total of $214,010 reduction was proposed - 6% reduction with a loss of six (6) positions. Motion for lesser It was moved by Councilman Gillow that the Police Department reduction budget be reduced by $100,000 - to be determined by the staff how to use it. No second to motion The motion died for lack of a second. 1011 - Administration No motion was made - reductions approved. 1012 - Training No motion was made - reductions approved. 1030 - Services No motion was made - reductions approved. 1040 - Uniform Patrol No motion was made - the reductions were approved. 1050 - Investigations No motion was made - reductions were approved. 1060 - Support No motion was made - reductions were approved. 1100 - Animal Regulation In answer to the Council's query, Assistant City Manager Asmus stated that the shelter will be open on Saturdays and Sundays and will require the use of one of the Animal Control Officers part time at the shelter (he is now in the field). Discussion followed during which the Council discussed the contract with National City and the suggestion that the staff look into getting a contract with San Diego for the San Ysidro area. Reductions approved No motion was made - the reductions were approved. Adjourned Regular Meeting -6- June 22, 1978 14. FIRE As proposed by the City Manager, a 7% cut was made in this budget for a total of $123,420 with a loss of five (5) positions. Level of Service Fire Chief Longerbone stated that the loss of personnel would reduce the level of services in this department back at least ten years: back to the three platoons having three-man and four-man companies. Chief Longerbone also indicated that the City's fire insurance premiums may be increased up to 20%. 1211 - Administration No motion was made - the reductions were approved. 1212 - Training No motion was made - the reductions were approved. 1220 - Maintenance No motion was made - the reductions were approved. 1230 - Prevention No motion was made - the reductions were approved. 1240 - Suppression No motion was made - the reductions were approved. Councilman Gillow felt the Council should come back to this budget and reconsider these items after they have had a chance to think about it. 15. BUILDING & HOUSING In accordance with the City Manager's recommendation~ $110,900 was proposed for reduction in this budget~ 14% decrease with a loss of four regular and six CETA personnel. Elimination of position Mayor Hyde questioned the elimination of the Construction questioned Specialist I ($24,000). Director of Building & Housing Grady explained the impact of the loss of the position on the level of services in this department. Motion to place on It was moved by Mayor Hyde and seconded by Councilman Cox "want" list that elimination of this position be placed on the "want" list. Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Gillow, Cox Noes: Councilman Scott Absent: Councilman Egdahl City Manager Cole explained that included in the $110,900 is 1340-Communications (a) Materials to Maintain-Communica- tions Equipment (5367) - reduced by $1,500. 1301 - Administration No motion was made - the reductions were approved. 1320 - Inspections No motion was made - the reductions were approved. - Building was - were approved. 1330 No motion made the reductions Maintenance 1340 - Communications No motion was made - the reductions were approved. 16. PUBLIC WORKS The reductions in this budget were proposed at $356,920 - 16% - loss of ten (10) regular personnel, twenty-seven (27) CETA and two (2) part-time employees. CETA Employees Council discussion ensued relative to the fact that there will be a possibility of rehiring those CETA personnel. Adjourned Regular Meeting -7- June 22, 1978 1401 - Administration No motion was made - the reductions were approved. 1420 - Engineering, No motion was made - the reductions were approved. Design and Construction 1421 - Engineering, No motion was made - the reductions were approved. Planning & Environmental Review 1422 - Engineering No motion was - were approved. made the reductions Land Development 1430 - Traffic & Trans- Councilman Gillow questioned the elimination of the portation Engineering Technician II in this budget. Engineering Director of Public Works Robens explained the job assign- ments of this person - to gather data for the Traffic Engineer. Word Processor Councilman Scott asked about the word processor which was conditionally approved during the budget sessions. Director of Public Works Robens gave his justification for the purchase of the system. City Attorney Lindberg spoke in support of keeping the Redactron Machine in his office rather than having it traded in for the Word Processor. Motion to eliminate It was moved by Councilman Scott and seconded by Councilman Word Processor Cox that the Word Processor be eliminated. Motion failed The motion failed by the following vote, to-wit: AYES: Councilman Scott Noes: Councilmen Cox, Hyde, Gillow Absent: Councilman Egdahl Council discussion Discussion followed concerning the utilization of both the Redactron and the Word Processor; the use of the new machine; central location for its use by all departments; and the Council concurrence for a report on its use after three months of operation. 1431 - Traffic Signal & Director of Public Works Robens explained the policy of Streetlight selectively turning out certain lights in the City. In Maintenance answer to the Council's concern re the correlation of crime and lighting, Mr. Robens and Chief Winters agreed that the correlation is not clear since there is as much crime in well-lit areas that have a great amount of trees and shrubs. Lighting Districts Councilman Cox asked if the staff considered having Light- ing Districts as is the case in a number of cities. In response to the negative reply, Councilman Cox asked that the staff come back with a suggestion in that area. Motion for Street It was moved by Mayor Hyde, seconded by Councilman Cox and Lighting Report unanimously carried by those present that the staff give the Council a report on the problem of street lighting and ways of coping with it along with their recommendations - by the first week in October. 1432 - Traffic Operations No motion was made - the reductions were approved. Maintenance Adjourned Regular Meeting -8- June 22, 1978 1440 - Street Operations Council discussion centered around the elimination of the concrete construction crew and this excellent program of repairing the sidewalks. Suggestion for policy Mayor Hyde asked about the City adopting a policy after the patching process whereby the City can go no further ~ that the homeowners be advised that a critical situation exists for which repairs are absolutely essential- give them a certain amount of time to complete the repairs and if they do not, the City will have it done and it will be charged against them. Director of Public Works Robens indicated this would be his recommendation. 1441 - Street Sweeping No motion was made - the reductions were approved. 1450 - Street Tree No motion was made - the reductions were approved. Maintenance 1460 - Sewer System No motion was made - the reductions were approved. Maintenance 1461 - Pump Station No motion was made - the reductions were approved. Maintenance 17. PARKS & RECREATION The City Manager's recommendation for the cuts in this budget was a total of $297,810 at 22% with a loss of two (2) regular personnel. Elimination of position Mayor Hyde questioned the feasibility of eliminating the and loss of CETA Maintenance Gardener II position which results in losing 24 CETA positions as well. Discussion ensued with the Director of Parks & Recreation explaining the projects undertaken by the CETA employees; the national average for park acreage maintenance; philosophy of the entire CETA program. Motion to restore It was moved by Mayor Hyde and seconded by Councilman Cox position that the position of Maintenance Gardener II be restored. Motion failed The motion failed by the following vote, to-wit: AYES: Mayor Hyde, Councilman Cox Noes: Councilman Gillow, Scott Absent: Councilman Egdahl Motion to place on It was moved by Mayor Hyde and seconded by Councilman Cox "want" list that this position be placed on the "want" list. Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Cox, Gillow Noes: Councilman Scott Absent: Councilman Egdahl 1550 ~ Recreation/ No motion was made - the reductions were approved. Administration 1531 - Recreation/ No motion was made - the reductions were approved. Athletics 1532 - Centers No motion was made - the reductions were approved. 1555 - Playgrounds No motion was made - the reductions were approved. Adjourned Regular Meeting -9- June 22, 1978 1534 - Aquatics Councilman Scott referred to a Council policy made about five years ago to hold the line on the fees for the swimming program. Noting the elimination of the aquatics programs at Rohr and Southwestern pools, Councilman Scott asked about restoring this policy in order to keep all the pools open. Director of Parks & Recreation }{all answered that the staff will be requesting an increase in the fees; however, it is questionable as to whether it would offset the costs of the rental of the pools. 1535 - Recreation/ No motion was made - the reductions were approved. Senior Citizens 1536 - Therapeutics No motion was made - the reductions were approved. 1537 - Senior Service No motion was made - the reductions were approved. Center 18. LIBRARY As proposed by the City Manager, a reduction of 22% was made at a cost of $195,450 with the loss of five regular employees. Hours of Operation City Librarian Simon listed the new hours for the Library which he explained was based on usage by the patrons. Motion for staff report It was moved by Mayor Hyde that the staff be asked to in- form the Council as to what additional cost will be generated by having the Library open on Monday and Wednes- day from 10:00 a.m. to 9:00 p.m. No second to motion The motion died for lack of a second. Councilman Scott suggested the Library open at 11:00 a,m. each day - Mayor Hyde indicated he would have no objection to that. 1611 - Administration No motion was made - the reductions were approved. 1620 - Adult Services Assistant City Manager Asmus noted a change in this account which should read "eliminate two half-time librarians ($16,500) rather than one full-time and one half-time ($22,815). No motion was made - the reductions were approved. 1630 - Childrens No motion was made - the reductions were approved. Services 1640 - Audio Visual Assistant City Manager Asmus corrected (a) Clerk III to the elimination of one Clerk II ($10,280). No motion was made - the reductions were approved. 1650 - Acquisitions Assistant City Manager Asmus asked that the elimination of Clerk II ($5,140) be stricken. No motion was made - the reductions were approved. 1660 - Circulation Assistant City Manager Asmu5 corrected this account by ask- ing that the following be inserted: (d) Two half-time Clerk II's ($I0,640). No motion was made - the reductions were approved. Adjourned Regular Meeting -10- June 22, 1978 1670 - Building,Maintenance No motion was made - the reductions were approved. & Utilities Budget Modifications It was moved by Mayor Hyde, seconded by Councilman Cox accepted and unanimously carried by those present that the proposed modifications of the preliminary budget be accepted as recommended and amended. Next meeting It was moved by Mayor Hyde, seconded by Councilman Giltow and unanimously carried by those present that the meeting be continued to Friday, June 23, 1978 at 4:00 p.m. in the Council Conference Room. Adjournment Mayor Hyde adjourned the meeting at 10:12 p.m. to the meeting scheduled for Friday, June 25, 1978 at 4:00 p.m.