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HomeMy WebLinkAboutcc min 1978/05/16 4PM MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Tuesday - 4:00 p.m. BUDGET SESSION NO. 6 May 16, 1978 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Chambers, City Hall, 276 Fourth Avenue. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Hobel, Cox, Scott Councilmen absent: Councilman Egdahl Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant, Administrative Analyst Debbie Swartfager CAPITAL IMPROVEMENT City Manager Cole submitted the list which included staff's PROGRAM STATUS recommendation for each project as to whether or not it should be carried forward into Fiscal Year 1978/79. Mr. Cole added that the estimated balances to be reverted General Fund $ 10,183.82 Sewer Income $ 3,095.00 Revenue Sharing $337,664.00 Gas Tax 2106 $ 55,193.00 Gas Tax 2107 $ 29,782.74 Block Grant funds will not revert back to a fund balance. Motion regarding It was moved by Councilman Scott, seconded by Mayor Hyde completed projects and unanimously carried by those present that all un- expended funds for projects that are completed be reverted to the fund in which they originally were drawn. GF-04 General Roca Project completed. Park Improvements GF-05 Park Development, Project completed. Deer Park GF-07 Botanical Garden The estimated amount to carry forward is $29,225.25. Park Phase I Completion date is June 1979. GF-14 Botanical Garden The estimated amount to carry forward is $47,260.51. Park Phase II Completion date is June 1979. discussed both GF-07 and GF-14 together. The Council Motion to carry It was moved by Councilman Hob¢l, seconded by Councilman forward Scott and unanimoously carried by those present to carry these ameunts forward in the budget with the understanding that these two projects, plus the one in this year's Capital Improvement Program, will be up for further review. GF-12 Rosebank Sewer The estimated amount to carry forward is $44,000. Pump Station Completion date is July 1, 1979. Adjourned Regular Meeting -2- May 16, 1978 Motion to carry It was moved by Councilman Cox, seconded by Councilman forward Scott and unanimously carried by those present that this amount be carried forward. Funds carried forward In the interest of time, Mayor Hyde suggested that all project funds will be carried forward unless there was a motion from the Council not to do so. The Council concurred. GF-13 Brandywine Park Project conrpleted. Development GF-16 Municipal Golf The estimated amount to carry forward is $20,240.36. Course Filtration Completion date is June 1979. System GF-21 Group Drainage Project comcleted. Project #2 GF-22 Concrete lining on The estimated amount to carry forward is $5,325. Telegraph Canyon Director of Public Works Roberts explained that the Channel east of project has not been connpleted by the developer and Hilltop Drive that the City will reimburse contractor when the project is complete. GF-23 Center Street Project completed. Inrprovements GF-24 Drainage improvement Project not completed. Con~pletion date is May 1978. "G" Street GF-373 Land Acquisition, The estimated amount to carry forward is $20,000. Fire Station Assistant City Manager Asmus noted the Council's prior action on this item -- to set it for a Council Conference. LTF-02 Transit Facilities The estimated amount to carry forward is $152,400. Completion date is March 1979. LT-01 Bicycle Route The estimated amount to carry forward is $17,810. In~provement OTS-01 Traffic Devices The estimated amount to carry forward is $20,000. Control Inventory Study to begin in May 1978 and consultant fees expected to be $10,000 in Fiscal Year 1978-79. RC-02 Castle Park The estimated amount to carry forward is $20,000. Relief Sewer Director of Public Works Roberts said the City is waiting for the County billing on this project. RC-03 Develop Park/ The estimated amount to carry forward is $102,300. School Complex, Date of completion is June 1979. Vista Square RS-OS Orange Avenue The estimated amount to carry forward is $103, 100. Right of Way Waiting for the County billing on this project. Acquisition, Third to Albany Adjourned Regular Meeting -3- May 16, 1978 RS-04 Storm Drain The estimated amount to carry forward is $101,300. Alvarado to Completion date is January 1979. Channel South of "H" Street RS-05 Concrete channel The estimated amount to carry forward is $71,000. South Naples/West Completion date projected for November 1978. Monserate RS-06 Storm Drain Project to be completed by City forces. Marl Court RS-07 Traffic Signal The estimated amount to carry forward is $89,000. Brandywine Completion date projected for August 1978. RS-08 Fourth Avenue and Project completed. "H" Street Traffic Signal RS-09 Brandywine/Orange Project will not be done. Funds to revert to Revenue Avenue Extensions Sharing. RS-10 Senior Citizen Center Project will not be done. Funds to revert to Revenue Sharing. RS-Ii Orange Avenue Project will not be done. Funds to revert to Revenue Fire Station Sharing. RS-12 Botanical Garden The estimated amount to carry forward is $65,000. Park Phase III Project completion date unknown. This item will be held over for a Council Conference. SC-10 Training Tower #1 The estimated amount to carry forward is $90,000. Site Acquisition Assistant City Manager Asmus commented that the proposed site at Greg Rogers Park does not seem like a viable plan at this time, and that, at one time, the Council did consider a site on "J" Street marina. Motion to delete It was moved by Councilman Hobel, seconded by Councilman Scott by unanimously carried by those present that this project be taken out. Discussion of motion Council discussion ensued regarding a staff report re- quested by the Council regarding the feasibility of constructing this tower on "J" Street and the Port District's comments on it. Councilman Cox said he would like to have this report before voting affirmatively on the motion. Motion failed The motion failed by the following vote, to-wit: Ayes: Councilmen Hobel, Hyde NOES: Councilmen Cox, Scott Absent: Councilman Egdahl Adjourned Regular Meeting -4- May 16, 1978 SC-II Third Avenue The estimated amount to carry forward is $325,000. Improvements - Loan Project construction not to begin until July 1978. SI-02 Rosebank Area Sewer Project completed. Participation SI-03 "G" Street The estimated amount to carry forward is $55,200. Relief Sewer Completion date estimated at December 1978. PD-01 Elmhurst Phase I Project completed. PD-02 Connoley Circle Project completed. Development PD-04 Greg Rogers The estimated amount to carry forward is $2,425.94. Improvements Phase I Projected date of completion is end of FY1978-79. PD-05 Restrooms at Project will be completed by June 1978. Palomar Park PD-06 Relocate Old The estimated amount to carry forward is $24,000. Chamber Building Completion date is July 31, 1978. PD-07 San Diego Gas & The estimated amount to carry forward is $142,500. Electric Easement Completion date is end of Fiscal Year 1978-79. Development-District #6 PD-08 Via Lindo The estimated amount to carry forward is $18,000. Park ~Development Completion date is end of Fiscal Year 1978-79. Phase II Motion to delete It was moved by Councilman Scott, seconded by Mayor Hyde and unanimously carried by those present to delete this item. PD-09 Comfort Station The estimated amount to carry forward is $18,000. Golf Course Completion date is December 1978. PRBG-G0 Solar Heating - The estimated amount to carry forward is $47,000. Parkway Pool Completion date is August 1978. The State Block Grant money for this project has been received. Avenue The estimated amount to carry forward is $4,200. This GT-11 Brandywine Paving Participation project will be completed in conjunction with Robinhood Point #5, Fiscal Year 1978-79. GT-14 Edgemere Avenue The estimated amount to carry forward is $66,498. south of Route 54 Project should be completed in July 1978. GT-15 "L" Street and Project completed. Industrial, traffic signal GT-30 Orange Avenue The estimated amount to carry forward is $128,000. Landscaping Project being redesigned by City architect and scheduled for construction in Fiscal Year 1978-79. Adjourned Regular Meeting -5- May 16, 1978 GT-49 Telegraph Canyon Road Project not necessary. preparation of right of way maps GT-50 Telegraph Canyon Road Project completed. pavement overlay and widening GT-51 Traffic Project completed. signal Modernization GT-52 77/Otay Valley Road The estimated amount to carry forward is $40,215. Joint Third Avenue - 1-805 project with the County and scheduled for completion during Fiscal Year 1978-79. GT-53 77/"F" Street Widening The estimated amount to carry forward is $10,000. Fourth Avenue to Church Scheduled for completion in December, Fiscal Year 1978-79. GT-67 78/Engineer Salaries $S0,000 will be transferred to the General Fund. GT-74 78/Telegraph Canyon The estimated amount to carry forward is $47,000. Road, Right of way Director of Public Works Robens reported that the E1 Rancho del Rey 5 project is scheduled for completion during Fiscal Year 1978-79 and an additional $35,000 is needed. GT-75 78/"F" Street The estimated amount to carry forward is $10,000. Widening Fourth Project in conjunction with GT-53; scheduled for Avenue to Church completion in December Fiscal Year 1978-79. GT-76 78/Traffic Signal The estimated amount to carry forward is $14,000. Joint Hilltop and Main project with County and expected to be completed during Fiscal Year 1978-79. GT-78 78/Traffic Signals on Project will be completed by end of Fiscal Year 1977-78, "L" Street, First and Second Avenues GT-80 78/505 Hilltop Drive The estimated amount to carry forward is $437. Fire Street Improvements wall - scheduled for completion by August, FY1978-79. GT-38 Pedestrian Signal Project completed. Heads GT-57 77/76-77 Street Project will be completed by end of Fiscal Year 1977-78. Sign Replacement GT-58 77/Edgemere Avenue In conjunction with GT-14 and expected for completion Construction in July, Fiscal Year 1978-79. GT-59 77/Street Lighting Project will be done in conjunction with undergrounding. "£" Street U/G #26 on priority list. Adjourned Regular Meeting -6- May 16, 1978 GT-60 77/Traffic Signal, Project completed. Orange and Hilltop GT-70 78/Pedestrian Head Project to be completed by end of Fiscal Year 1977-78. Modernization GT-71 78/Improve Telegraph The estimated amount to carry forward is $40,000. Canyon Road to Hilltop Director of Public Works Robens commented that the Vista Subdivision School Board (Sweetwater Union) is leaning toward a 1911 Act for this project which is to be done in conjunc- tion with the City. Motion to place on It was moved by Councilman Scott, seconded by Councilman next joint meeting Cox and unanimously carried by those present that this agenda item be placed on the agenda for the next City-Schools meeting which is to be held on third Thursday in July 1978. GT-77 78/Orange Avenue The estimated amount to carry forward is $85,000. Joint Right of Way project with County expected to be completed during acquisition, Third Fiscal Year 1978-79. to Albany GT-79 78/"J" Street Project completed. Storm Drain GT-61 77/Maintenance Project completed. Materials 216 Sidewalk and curb The estimated amount to carry forward is $7,766. replacement, Scheduled for completed during Fiscal Year 1978-79. Fiscal Year 1974-75 BLOCK GRANT FUNDS City Council discussion followed on the following Block Grant funds. No changes were made. BG-19 General Roca Park Project will be completed by end of Fiscal Year. Improvements BG-24 Mueller School Project will be completed by end of Fiscal Year. BG-25 Construction of The estimated amount to carry forward is $3,056.  curbs and gutters Completion date is July 1978. BG-26 Wheel Chair Ramps Project completed. BG-27 Storm Drains The estimated amount to carry forward is $2,286. Project completed but balance to be used on Madrona Storm Drain. BG-28 Park Landscaping The estimated amount to carry forward is $]0,000. Completion date is July 1978. Adjourned Regular Meeting -7- May 16, 1978 BG-39 Storm Drain Madrona The estimated amount to carry forward is $31,400. Project completion date is November 1, 1978. BG-40 Street and The estimated amount to carry forward is $15,000. Alley Repair Projected date of completion is October 1, 1978. BG-42 Wheel Chair Ramps The estimated amount to carry forward is $7,000. Projected dateofco~letionis June 1978. RECESS A recess was called at 5:12 p.m. and the meeting reconvenued at 5:20 p.m. CIP PROJECTS NOT INCLUDED IN FISCAL YEAR 1978-79 CAPITAL IMPROVEMENT PROGRAM BONITA ROAD AND ALLEN SCHOOL Director of Public Works Robens explained that this ROAD TRAFFIC SIGNAL project was not recommended for inclusion because it does not meet the warrants for installation at this time. Mike Quartararo Mr. Quartararo noted the pedestrian and vehicle traffic Bonita Business along Bonita Road. Mr. Quartararo added that if the & Professional project is not approved now, he would ask that the Association record show that the Council will take a look at revenue sharing money "as a way to do it." Bill Cannon Mr. Cannon also discussed theincreased traffic along Sweetwater Civic Bonita Road practicularly in the area of the Big Bear Association Market and adjacent stores (where the signal is being requested). He commented that the County is proposing the construction of a 1800 seat sanctuary church with a school for 450 pupils on property east of Otay Lakes Road and Bonita Road which will generate more traffic. Council discussion Discussion followed regarding the warrant system; con- sistency of the residents asking for this traffic signal; Kaiser Medical Clinic being proposed for construction on Bonita Road, and developments taking place in the Bonita area. Motion to install signal It was moved by Councilman Cox and seconded by Councilman Hobel that the necessary funds be provided (leave it up to the descretion of the staff where those funds will come out of - revenue sharing or gas tax) to install a signal at Bonita Road and Allen School Road in the next fiscal year. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Cox, Hobel, Hyde Noes: Councilman Scott Absent: Councilman Egdahl OAKLAWN AND "J" Councilman Scott referred to the staff's report on this TRAFFIC SIGNAL traffic signal recommending that it not be installed during the coming fiscal year. A previous Council action was to approve the signal. Adjourned Regular Meeting -8- May 16, 1978 Motion for It was moved by Councilman Scott and seconded by Mayor reconsideration Hyde that the funds be left in the budget but before the money is spent (for the traffic signal), the matter be reconsidered further. Motion fails The motion failed by the following vote, to-wit: Ayes: Councilmen Scott, Hyde NOES: Councilmen Hobel, Cox Absent: Councilman Egdahl SOUND DEFLECTORS It was moved by Mayor Hyde, seconded by Councilman Scott NEAR BRENTWOOD PARK and unanimously carried by those present that the staff comment on this be accepted ~that the project not be approved because the benefit would not be community-wide and therefore, rates low on a priority scale for construc- tion at this time.) ACQUISITION AND/OR DEVELOPMENT Councilman Scott said he was a member of the Board of OF A MULTI-PURPOSE SPORTS Directors of the Boys Club and may have a possible PARK AT GREG ROGERS conflict of interest in this discussion. Council discussion centered on the proposed sites at Greg Rogers, "J" Street and Main Street. Mayor Hyde commented that with the increase in population projected by 1990 (120,000 for Chula Vista), there is a need for more land. Assistant City Manager Asmus remarked that the staff has been negotiating with United Enterprises for the land at Greg Rogers and the asking price is $20,000 an acre. Motion for It was moved by Mayor Hyde and seconded by Councilman conditional approval Hobel that this item be placed in the category of a conditional approval for revenue sharing expenditure for land acquisition only, subject to a more definitive identification of the land cost. (The figure would be $250,000 for the 22+ acres). Substitute motion to It was moved by Councilman Cox, seconded by Councilman approve in concept Scott and unanimously carried by those present that the Council approves in concept the idea of developing a multi-sports park at Greg Rogers or some other suitable location that staff would like to bring forth, and that any dollar allocation be withheld until a staff report is received with some relatively hard figures of what it is actually going to cost and how much land they feel will be needed. Report time Assistant City Manager said the staff will have this report ready after the budget adoption. City Manager Cole concurred that August 1 would be the tentative date for the report. DRAINAGE PROBLEM AT It was moved by Councilman Cox, seconded by Councilman 1108 TOBIAS DRIVE (NEAR Scott and unanimously carried by those present that HILLTOP AND NAPLES) the staff recommendation be accepted: that the project be considered for construction in the 5-year plan for fiscal year 1982-83. Adjourned Regular Meeting -9- May 16, 1978 RECESS A recess was called at 6:00 p.m. and the budget meeting reconvened at 8:52 p.m. following the Council and Redevelop- ment Agency meetings. RESERVE BALANCES Director of Finance Grant reported that the General Fund IN GENERAL FUND balance as of June 30, 1978 (as submitted in the budget) showed a balance of $1,343,968. The cuts made in the budget in the general fund accounts total $12,230 which leaves the balance of $1,356,198. Deducting all the general fund "want list" items would be $131,200. When this is adjusted to the general fund balance, it would leave a $1,487,398 balance. REVENUE SHARING FUND Mr. Grant stated there is a sub-total shown of an opening balance of $809,961; estiamted income of $1,050,000; sub-total of $1,859,961. The requests for revenue sharing allowed was $53,500; $12,000 reduction in the Library computer; and the Bonita/Allen School signal of $45,000 would bring the balance to $529,461. Reserve balance Councilman Hobel noted that there is now $2,016,859 in reserve balance which approximates a 10% reserve. "WANT LIST" DATA SYSTEMS Deputy City Manager Wittenberg explained the need for 1 Computer Operator at $10,640 and 1/2 Keypunch Operator at $4,320. Council discussion ensued on the outside contracts; having enough revenues generated in this department to pay for itself; duties of the personnel requested; and going with dog and business licenses during the year - same as the Department of Motor Vehicles licenses. Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde and unanimously carried by those present that the person- nel requested be approved. POLICE PERSONNEL Capitan Earl Clark gave his rationale for the need for two Peace Officers at $16,8S0 each stating one man will be added to each of the two squads scheduled for the 2:30 p.m. to 12 midnight duty. Motion to approve It was moved by Councilman Hobel and seconded by Councilman Cox that approval be given for the two Peace Officers. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Cox, Hyde Noes: Councilman Scott Absent: Councilman Egdahl POLICE - City Manager Cole said this was for a one-half ton ANIMAL SHELTER pickup truck at $5,050. Motion to approve It was moved by Councilman Hobel and seconded by Councilman Cox that the request be approved. Discussion of motion Councilman Scott noted the rationale in purchasing these trucks - two were needed but one is budgeted for this year and the other will be requested next year. Adjourned Regular Meeting -10- May 16, 1978 Assistant City Manager Asmus said the truck they will be keeping is the '69 as opposed to the '72 because of the recent repairs done to it. Motion withdrawn Councilman Hobel withdrew his motion. Councilman Cox agreed. Motion to delete It was moved by Mayor ttyde, seconded by Councilman Scott and unanimously carried by those present that this item be deleted. CITY CLERK City Clerk Fulasz gave her justification for hiring a consultant at the cost of $8,630 to install a records management program in the City Clerk's office which would subsequently be used as a basis for continuing the program throughout the other City departments. Motion to delete It was moved by Councilman Scott and seconded by Councilman Cox to delete this item from Account 5298 in the City Clerk's and Administration's budget. Motion failed The motion failed by the following vote, to-wit: Ayes: Councilman Scott NOES: Councilmen Hobel, Cox, Hyde Absent: Councilman Egdahl Motion to allocate It was moved by Councilman Cox and seconded by Councilman Hobel that the fund ($8,630) be allocated for the City Clerk's budget. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Cox, Hobel, Hyde Noes: Councilman Scott Absent: Councilman Egdahl ADMINISTRATION The request is for $3,000 for a Record Management program. Assistant City Manager Asmus said they could forego this request but would support having the program started in the City Clerk~ office. Motion to approve It was moved by Mayor Hyde that the request for this program for Administration be approved. No second to motion The motion died for lack of second. Motion to deny It was moved by Councilman Scott, seconded by Councilman Cox and unanimously carried by those present that the request not be approved. COMMUNITY DEVELOPMENT The request is for Attorney fees - $15,000. Motion to approve It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried by those present that the Attorney's fees be approved. CAPITAL OUTLAY BUILDING AND HOUSING Assistant City Manager Asmus explained that the microfilm system requested at $22,730 is a "paying proposition" and would be cost-effective if done in-house. Motion to approve It was moved by Councilman Hobel and seconded by Mayor Hyde that the request be approved. Adjourned Regular Meeting -11- May 16, 1978 Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Cox Noes: Councilman Scott Absent: Councilman Egdahl PUBLIC WORKS Assistant City Manager Asmus commented that the Three- Wheel Sweeper is estimated at $37,780. Director of Public Works Robens explained that the City has four sweepers and staff is recommending that the '62 Mobile be replaced because they feel it will not last another year. If it goes out and parts cannot be found to repair it, the sweeping routes will be reduced from once every 10 days to once every 15 days and from 3 to 2 routes. City Manager Cole referred to the memo sent the Council which stated that one of the street sweeper operators has recently retired and no replacedment will be made until after the June 6 election. Mr. Robens said he will operate this division without the replacement stretching the street sweeping from once every 9 days to 20 days. During this trial period, a log will be kept to all citizen complaints. Mr. Cole added that the sweeper could be kept out of the budget at this time and it would take a 4/$s vote to put back in. Motion to delete sweeper It was moved by Councilman Cox, seconded by Councilman Scott and unanimously carried by those present that this item be delted from the budget. Backhoe at $34,000 Director of Public Works Robens said that if this equip- ment is not approved, he will decrease the service of the existing excavator and will use the backhoe only on emergencies. This will increase the life of the backhoe by about 5 years. Motion to deny It was moved by Councilman Scott that the request for the backhoe be denied. No second to motion The motion died for lack of second. Motion to approve It was moved by Councilman Scott and seconded by Mayor Hyde that the request be approved. Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Hobel, Cox Noes: Councilman Scott Absent: Councilman Egdahl LIBRARY The request is for an electric typewriter at a cost of $870. Motion to deny It was moved by Councilman Scott, seconded by Mayor llyde and unanimously carried by those present that the request be denied. MISCELLANEOUS COMMUNITY PROMOTIONS The request is for the MAAC Project at a cost of $1,000. Adjourned Regular Meeting -12- May 16, 1978 Motion to deny It was moved by Councilman Scott, seconded by Councilman Cox and unanimously carried by those present that the request be denied. REDACTRON - CITY ATTORNEY Council discussion followed regarding the City Attorney's request to keep the Redactron machine in his office and not use it as a trade-in for the Word Processor proposed for the Public Works Department. Motion to reconsider It was moved by Councilman Hobel, seconded by Mayor Hyde and unanimously carried by those present that the previous motion (to trade it in) be reconsidered. Motion to approve It was moved by Councilman Hobel and seconded by Mayor Hyde that the City Attorney's Redactron not be a part of the approval for the purchase of the Public Works' word processor. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hyde, Cox Noes: Councilman Scott Absent: Councilman Egdahl UTILITY USERS TAX Director of Finance Grant noted that the Council will have to take action on this item (as it relates to Rohr Industries) as the agreement terminates on June 30, 1978. Motion for staff report It was moved by Mayor Hyde and,seconed by Councilman Cox that the staff submit a report with a recommendation on this matter at the June 13, 1978 meeting. Motion carried The motion carried unanimously by those present. PROPERTY TAX Mayor Hyde said that the Council should determine how much additional revenue will be generated due to increase of assessed value of existing properties in the City (not new construction), and then reduce the property tax rate for next year by the proper amount to offset that. Director of Finance Grant indicated there may be pos- sibility of reducing the rate by 3¢ to 5e due to the increased valuations. Councilman Hobel commented that this does not take into consideration any salary adjustments. ADJOURNMENT Mayor Hyde adjourned the meeting at 10:25 p.m. to the meeting scheduled for Tuesday, May 23, 1978 at 7:00 p.m. in the Council Chambers. [,-City Clerk