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HomeMy WebLinkAboutcc min 1978/05/11 MINUTES OF AN ADJOURNED REGULAR }~ETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held May 11, 1978 The City Council met in the Council Chambers at the City Hall, 276 Fourth Avenue on the above date at 4:00 ~.m. with the following: Councilmen present: Hyde, Cox, Scott, Egdahl Councilmen absent: Hobel ADJOURNMENT The Mayor adjourned the meeting until May 12, 1978 at 2:00 p.m. in the Council Chambers~x~r~l~x~ City Hall, 276 Fourth Avenue, Chula Vista, California. I, JENNIE M~ FULASZ, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of May 11, 1978 adjourned regular ~ .... ~. ~ ' -~ ! May 11, 1978 May 12, 1978 8:00 am MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CNULA VISTA, CALIFORNIA Held Thursday - 4:00 p.m. BUDGET SESSION NO. 4 May 11, 1978 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Chambers, City Hall, 276 Fourth Avenue. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Cox, Scott, Egdahl Councilmen absent: Councilman Hobel Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant, Administrative Analyst Debbie Swartfager KOA EXPANSION PLAN Mayor Hyde referred to the Council's action on May 9, 1978 in which they asked the County Planning staff to delay its action on this request for expansion of the park for three weeks until such time as City staff can look into the problems of traffic along Edgemere Avenue, annexation of the property and sewer question. Mr. Ted Bell, Manager of the KOA Campgrounds asked for consideration of this matter, and upon checking with the City Manager, the Mayor found out that the staff is ready to give its evaluation to the Council. Motion to reconsider It was moved by Mayor Hyde and seconded by Councilman Cox that the Council reconsider this matter. Planning Director Mr. Peterson said his staff reviewed the site plan with Jim Peterson the County staff in the latter part of March; they did not get into the traffic pattern. The staff reported that the plan was favorable; however, Mr. Peterson indicated he had some reservations about the size of the trailer spaces. He felt the spaces were small and it would be too crowded. Assistant Director Mr. Lippitt referred to the Environmental Impact Report Public Works (submitted last August) on this proposed expansion stating John Lippitt that the staff estimated at that time that the impact of the 300 additional spaces would be approximately 1000 to 1200 trips per day. Staff recommended that these trips be from Edgemere and not First Avenue. In September 1976, the vehicles trips along Second Avenue showed 5500 trips per day, so this project would not have any problem as far as traffic goes along Edgemere. These trips would be throughout the day and not at peak times. Ted Bell Mr. Bell said this plan has been in process for over one KOA Campgrounds year and Ken Lee of the Planning Department has received 3601Edgemere Avenue all the information which the County Planning did. A Chula Vista County ordinance governing operation5 and developments of campgrounds has been adopted which Mr. Bell said he helped formulate. According to this ordinance, his trailer spaces are larger than the minimum size required. Mr. Bell added that they will be annexing to the City of Chula Vista and will be obtaining sewer from the Spring Valley line. The traffic will be coming off Route 54 with little or not impact on Second Avenue. Councilman Scott, objecting to the number of testimonies and length of the discussion stating it was a public hearing process, left the dias at this time (4:30 p.m.). Adjourned Regular Meeting -2- May 11, 1978 Peter Watry Mr. Watry said his concerns were that the traffic would 81 Second Avenue come off "E" Street onto Second Avenue; but after hearing Chula Vista Mr. Bell's statements that the traffic would come from Route 54, it alleviates his concerns. In answer to Mayor's Hyde query, Mr. Peterson said it was "late in the game to blow the whistle" and if there is no traffic problem, he would not want the project held up for his concerns re the spaces. Motion to reconsider The motion to reconsider carried by the following vote, carried to-wit: AYES: Mayor Hyde, Councilmen Cox, Egdahl Noes: None Absent: Councilmen Scott, Hobel Motion to It was moved by Councilman Cox, seconded by Mayor Hyde and withdraw request unanimously carried by those present that the Council withdraw its request for a continuance from the County Planning Department of this project. Mayor Hyde directed the City Manager to call the County Planning Department in the morning, followed by a letter if necessary, regarding this action. ACTIVITIES 1500-5570 City Manager Cole noted the increase in the utility cost and PARKS & RECREATION employee services. He stated that with no new services DEPARTMENT proposed for this department, the budget maintains as status quo. Overall budget recommended is $1,620,820. ACTIVITY 1511 The Activity's budget totals $84,530 as recommended by the PARKS & RECREATION City Manager. ADMINISTRATION In answer to Councilman Egdahl's query, Administrative Analyst Swartfager explained the increase to the Telephone Account stating that the costs of the new CENTREX have been pro rated throughout the departments whereas, in the past, Parks & Recreation had not been billed sufficiently for their share. Motion to approve It was moved by Councilman Egdahl, seconded by Councilman Activity 1Sll Cox and unanimously carried by those present that Activity 1Sll, Parks & Recreation Administration, be approved, as recommended by the City Manager. ACTIVITY 1520 The Activity is budgeted at $596,120 as recommended by PARK MAINTENANCE the City Manager. In answer to the Council's queries, Mr. Dave Bradstreet, Park Superientendent explained the need for the new equip- ment and Mr. Emerson Hall, Director of Parks & Recreation discussed the number of vehicles in the department and the two being received from other departments. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox Activity 1520 and unanimously carried by those present that Activity 1520, Park Maintenance, be approved, as recommended by the City Manager. (Councilman Scott returned to the dias at this time - 4:45 p.m.) Adjourned Regular Meeting -3- May 11, 1978 ACTIVITY 1522 As recommended by the City Manager, the budget for this PARK MAINTENANCE Activity is $18,190. "J" STREET MARINA Mr. Hall stated that this budget is reimbursable from the Port District. Motion to approve It was moved by Councilman Cox, seconded by Councilman Activity 1522 Egdahl and unanimously carried by those present that Activity 1522, Park Maintenance "J" Street Marina, be approved, as recommended by the City Manager. ACTIVITY 1530 RECREATION/ADMINISTRATION As recommended by the City Manager, the budget for this AND SUPPORT Activity is $204,560. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde Activity 1530 and unanimously carried by those present that Activity 1530, Recreation/Administration and Support, be approved, as recommended by the City Manager. ACTIVITY 1531 The budget for this Activity, as recommended by the City RECREATION/ATHLETICS Manager is $57,140. Council discussion centered on the missing equipment in the facilities (dumbells); the use of these bars; the hours open for this sport. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde Activity 1531 and unanimously carried by those present that Activity 1531, Athletics, be approved, as recommended by the City Manager. ACTIVITY 1532 As recommended by City Manager, the budget is $77,220. RECREATION/CENTERS A general discussion was held relative to the part time help, the number of hours they work, and their related programs. Councilman Scott felt it would be helpful if the Council received more detailed information on this in the next year's budget. Motion to approve It was moved by Councilman Egdahl, seconded by Mayor Hyde Activity 1532 and unanimously carried by those present that Activity 1532, Recreation/Centers, be approved, as recommended by the City Manager. ACTIVITY 1533 The amount as recommended by City Manager for this Activity RECREATION/PLAYGROUNDS is $91,340. Mr. Hall noted no significant impact in this activity. Motion to approve It was moved by Councilman Cox, seconded by Councilman Activity 1533 Egdahl and unanimously carried by those present that Activity 1533, Recreation/Flaygrounds, be approved, as recommended by the City Manager. ACTIVITY 1534 The City Manager recommended for this Activity is $159,010. RECREATION/AQUATICS Discussion ensued as to the size and maintenance of the pools at Loma Verde and Park Way. Motion to approve It was moved by Councilman Egdahl, seconded by Mayor Hyde Activity 1534 and unanimously carried by those present that Activity 1534, Aquatics, be approved, as recommended by the City Manager. Adjourned Regular Meeting -4- May 11, 1978 ACTIVITY 1535 The Activity is budgeted at $25,130 as recommended by RECREATION/SENIOR CITIZENS the City Manager. Mr. Hall explained the volunteer help at the Senior CitizEn Center and the programs associated with this Activity. Motion to approve tt was moved by Councilman Scott, seconded by Councilman Activity 1535 Cox and unanimously carried by those present that Activity 1535, Recreation/Senior Citizens, be approved, as recom- mended by the City Manager. ACTIVITY 1536 The recommended budget for this Activity is $31,700. RECREATION/THERAPEUTICES Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde Activity 1536 and unanimously carried by those present that Activity 1536, Therapeutics, be approved, as recommended by the City Manager. ACTIVITY 1537 The Activity as recommended by the City Manager is $23,900. SENIOR SERVICE CENTER Assistant City Manager Asmus explained the increased City cost of paying the CETA share for a Recreational Supervisor at the Senior Service Center ($5,960). Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde Activity 1537 and unanimously carried by those present that Activity 1537, Senior Service Center, be approved, as recommended by the City Manager. ACTIVITY 2150 The budgeted amount, as recommended by the City Manager, GOLF COURSE REVENUE is $281,890. Mr. Hall commented that a federal grant for appoximately $62,000 is expected to fix up the damage to the course caused by the heavy rains. Not as much revenue is expected this year due to the 59 days of rain the course was not played. He added that he will be bringing a revised greens fee scheduled to the Council in the near future. Council discussion followed regarding the Golf Professional, the expansion to the restaurant and bar facility, construc- tion of another small restaurant beyond the 18th hole, agreement with the Golf Pro and his current salary. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox Activity 21S0 and unanimously carried by those present that Activity 21S0, Golf Course Revenue, be approved, as recommended by the City Manager. Motion for Conference It was moved by Councilman Scott, seconded by Mayor Hyde and unanimously carried by those present that a Council Conference, after the budget sessions and in the near future, be held on any concessionaires of the City, so that the Council can review the whole set up and the contracts and be better informed as to exactly where the City is, what their obligations are and that of the City. Adjourned Regular Meeting -5- May 11, 1978 ACTIVITIES 5510-5520- The budgets as recommended: 5530-5540-5550-5560-5570 OPEN SPACE DISTRICTS Open Space District 1 - Activity 5510 - $19,140 2 5520 $ 7,400 3 5530 $21,360 4 5540 $32,200 5 5550 $ 9,47O 6 5560 $ 6,720 7 5570 $ 5,790 A general discussion ensued regarding the costs of the Districts, the front-end money which the City puts in, maintenance of the areas, and the contractual arrangements. Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde Activities 5510-5520- and unanimously carried by those present that Activities 5530-5540-5550-5560-5570 5510-5520-5530-5540-5550-5560-5570, Open Space Districts, be approved, as recommended by the City Manager. RECESS Mayor Hyde called a recess at 5:53 p.m. and the meeting reconvened at 7:00 p.m. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Cox, Scott, Egdahl Councilmen absent: Councilman Hobel Staff present: City Manager Cole, Assistant City Manager Asmus, Administrative Analyst Debbie Swartfager ACTIVITY 0110 BOARD OF APPEALS Account 5218 - Total requested for Account 5218 $ 70.00 Postage Account 5221 - Total requested for Account 5221 $750.00 Travel, etc. Account 5551 - Total requested for Account 5331 $ 40.00 Books, etc. Grand total - Board of Appeals $860.00 Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox Board of Appeals and unanimously carried by those present that the budget budget request of $860 be approved as recommended by the City Manager. ACTIVITY 0110 CIVIL SERVICE CON~4ISSION !i · Account 5218 - Total requested for Account 5218 $ 50.00 Postage Account 5221 - Total requested for Account 5221 $530.00 Travel, etc. Account 5331 - Total requested for Account 5331 $ 20.00 Books, etc. Grand total - Civil Service Commission $400.00 Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox budget for Civil and unanimously carried by those present that the budget Service Commission request for the Civil Service Commission be approved as recommended by the City Manager. Adjourned Regular Meeting -6- May 11, 1978 ACTIVITY 0110 ENVIRONMENTAL CONTROL CO~ISSION Account 5212 - Total requested for Account 5212 $100.00 Printing and Binding Account 5218 - Total requested for Account 5218 $ 80.00 Postage Account 5221 - Total requested for Account 5221 $740.00 Travel, etc. Account 5331 - Total requested for Account 5331 $ 20.00 Books, etc. Grand total - Environmental Control Commission $940.00 Motion to approve It was moved by Mayor Hyde, seconded by Councilman Egdahl budget for Environmental and unanimously carried by those present that the Environ- Control Commission mental Control Commission budget be approved as recommended by the City Manager. HISTORICAL SITE BOARD Account 5212 - For publication of Historical Site Booklets $500.00 Printing and Binding Account 5218 - Formailings regarding public hearings $ 60.00 Postage Account 5223 - Membership in San Diego County Historical $ 30.00 Membership and Dues Society Grand total - Historical Site Board $590.00 Concern expressed The Council discussed the need for printing the for printing booklets Historical Site booklets on an annual basis, with annually concerns expressed regarding the necessity for revisions each year. Motion to delete It was moved by Councilman Scott, seconded by Councilman funds in Account 5212 Cox and unanimously carried by those present that the $500 for printing be deleted. A brief discussion followed concerning the benefits received from membership in the Historical Society. Motion to approve budget It was moved by Councilman Cox, seconded by Mayor Hyde for Historical Site Board, and unanimously carried by those present that the Historical as amended Site Board budget be approved as amended (deleting $500) and as recommended by the City Manager. ACTIVITY 0110 HUMAN RELATIONS COMMISSION Account 5212 - Total requested for Account 5212 $100.00 Printing and Binding Account 5218 - Total requested for Account 5218 $ 80.00 Postage Account S221 - Total requested for Account 5221 $1,640.00 Travel, etc. Account 5223 Total requested for Account 5225 $ 50.00 Membership and Dues Account 5441 Total requested for Account 5441 $ 40.00 Awards, etc. Grand total - Human Relations Commission $1,910.00 Travel account In answer to a query from Mayor Hyde concerning the in- increased crease of nearly $900 in this budget~ Assistant City Manager Asmus said that this is due for the most part to increased travel expense. Adjourned Regular Meeting -7- May 11, 1978 Council discussion Council discussion ensued concerning attendance of Com- mission members at State Conference and planning meetings, number of members on the "planning" committee (30), and how members are selected to participate. Motion to decrease It was moved by Councilman Scott and seconded by Councilman attendance at Spring Cox that the budget be approved as recommended by the meeting and planning City Manager with only two members sent to the San Jose meetings area Spring of 1979 Human Relations meeting; and the plan- ning committee (participation) be deleted. Speaking against motion Mayor Hyde spoke against the motion noting that for the past three years, four members have attended and suggested that three members attend. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Egdahl, Cox Noes: Mayor Hyde Absent: Councilman Hobel ACTIVITY 0110 INTERNATIONAL FRIENDSHIP COMMISSION Account 5212 - Total requested for Account 5212 $ 80.00 Printing and Binding Account 5218 - Total requested for Account 5218 $ 70.00 Postage Account 5221 Total requested for Account 5221 $2,290.00 Travel, etc. Account 5222 - Total requested for Account 5222 $390.00 Official Receptions Account 5223 - Total requested for Account 5223 $310.00 Membership and Dues Grand total - International Friendship $3,140.00 Commission Membership and dues In answer to a query from Councilman Egdahl, the Boards based on population and Commission Secretary explained that the fees for membership in the "United States/Mexico Sister Cities Society" and "Sister Cities International"at, based on the City's population. Increase in Mayor Hyde noted the increase in the travel account and travel account in response to his question, Chairwoman Doris Cox said that the trip to Irapuato was extended to two weeks this year with the students attending school. Mayor Hyde expressed his concern as to whether the City should pay the entire cost for the chaperone or if it would be more appropriate to pay only a portion, as this could be considered a vacation type trip. Motion to limit City It was moved by Mayor Hyde that the City defray not over expense for chaperone $500 of the cost of sending a chaperone to Irapuato. No second to motion The motion died for lack of a second. Program changed Councilman Scott commented on the philosophy of the City in supporting the exchange program as a "community program" with City assistance. He said that going to school for two weeks is a different program and expressed his concern in having the City pay for this. Adjourned Regular Meeting -8- May 11, 1978 Motion to limit funds It was moved by Mayor Hyde and seconded by Councilman for this program Scott that the Council approve for this portion of the budget a total of $400 for the support of the cost of the chaperone for this particular program. Councilman Scott suggested that an appropriate amount for the whole program be approved, with the Commission to determine what the program should be - total program. Council discussion Council discussion followed with Chairwoman Doris Cox concerning the total budget increase, new membership in organizations, plans to add additional Sister City from Europe, philosophy of "hold-the-line" budget (no new programs and no expansion of existing programs). Motion withdrawn Mayor Hyde withdrew his motion. Councilman Scott withdrew his second. Motion to allocate It was moved by Mayor Hyde and seconded by Councilman uncommitted $2,000 Scott that an uncommitted $2,000 be allocated to the with Commission to International Friendship Commission and that the Com- bring back program mission bring back their own program within the budget. Councilman Cox abstain Councilman Cox said he would abstain from this activity from voting on this due to a possible conflict of interest as his mother is activity Chairwoman ofth~ Commission, Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Scott, Egdahl Noes: None Abstain: Councilman Cox Absent: Councilman Hobel (Motion reconsidered - see page #9) ACTIVITY 0110 LIBRARY BOARD OF TRUSTEES Account S212 - Total requested for Account S212 $ S0.00 Printing and Binding Account S218 - Total requested for Account 5218 $ 50.00 Postage Account S221 - Total requested for Account S221 $830.00 Travel, rec. Account 5223 - Total requested for Account 5223 $100.00 Membership and Dues Grand total - Library Board of Trustees $1,030.00 Increase in In answer to a query from the Council, Assistant City travel account Manager Asmus said that the increase in this budget is due to travel expense. Council discussion Council discussion followed with Library Board Chairman Murray concerning all five members of the Board attending the Library Association Conference (which will be held here in San Diego next yearl and the benefits received. Motion to reduce It was moved by Councilman Cox and seconded by Mayor Hyde Conference expenses that $200 be deleted from meals for tho California Library Association Conference in San Diego and the $125 miscel- laneous expenses be eliminated, which would reduce that account to a total of $400. Council discussion Discussion ensued concerning handling the reduction in this specific manner, and the amount of the reduction. Substitute motion It was moved by Councilman Cox, seconded by Mayor Hyde and unanimously carried by those present that the Conference expense be reduced to a total of $500 (instead of $725). Adjourned Regular Meeting -9- May 11, 1978 Motion to approve It was moved by Councilman Egdahl, seconded by Councilman budget as amended Scott and unanimously carried by those present that the budget for the Library Board of Trustees be approved, as amended. RECONSIDERATION OF Mayor Hyde referred to the previous Council action in INTERNATIONAL FRIENDSHIP approving the International Friendship Commission budget CO~qISSION BUDGET in the amount of $2,000. He suggested that this be reconsidered and increased to $2,200 to cover inflationary costs. Motion to reconsider It was moved by Councilman Egdahl that the Council re- consider its action on the budget for the IFC. The motion was seconded by Councilman Scott and carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hyde, Scott Noes: None Abstain: Councilman Cox Absent: Councilman Hobel Motion to increase It was moved by Mayor Hyde that the International Friend- budget for IFC ship Commission budget be set at $2,200 vice the $2,000. The motion was seconded by Councilman Scott and carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Scott, Egdahl Noes: None Abstain: Councilman Cox Absent: Councilman Hobel ACTIVITY 0110 PARKS AND RECREATION COb~qlSSION Account 5212 - Total requested for Account 5212 $ 40.00 Printing and Binding Account 5221 - Total requested for Account 5221 $570.00 Travel, etc. Account 5223 - Total requested for Account 5223 $ 80.00 Membership and Dues Grand total - Parks and Recreation Commission $690.00 Motion to approve It was moved by Councilman Scott, seconded by Councilman Cox and unanimously carried by those present that the Parks and Recreation Commission budget be approved as recommended by the City Manager. ACTIVITY 0110 PARKING PLACE CO~4qlSSION (None) Adjourned Regular Meeting -10- May 11, 1978 ACTIVITY 0110 PLANNING CON~4ISSION Account 5101 - Total requested for Account 5101 $ 220.00 Seasonal Assistant Account S103 - Total requested for Account 5103 $ 760.00 Secretary II Account S212 - Total requested for Account S212 $ 770.00 Printing and Binding Account 5218 - Total requested for Account 5218 $ 330.00 Postage Account 5221 - Total requested for Account 5221 $2,060.00 Travel, etc. Account 5501 - Total requested for Account 5301 $ 200.00 Office supplies Account 5331 - Total requested for Account 5331 $ 130.00 Books, maps, etc. Grand total - Planning Commission $4,470.00 Budget reduced Mayor Hyde noted that the total requested for this budget from last year was a reduction from the previous year's budget. Assistant City Manager Asmus explained that this was due to the location of the Planning Commissioners Institute (scheduled in Los Angeles in 1979). Motion for approval It was moved by Councilman Cox, seconded by Councilman Scott and unanimously carried by those present that the Planning Commission budget be approved as recommended by the City Manager. ACTIVITY 0110 SAFETY CO~ISSION Account 5212 - Total requested for Account 5212 $ 150.00 Printing and Binding Account 5218 - Total requested for Account 5218 $ 190.00 Postage Account 5221 - Total requested for Account 5221 $ 450.00 Travel, etc. Account 5225 - Total requested for Account 5223 $ 400.00 Membership and Dues (City membership in San Diego County Safety Council) Grand total - Safety Committee $1,190.00 Motion to approve It was moved by Councilman Egdahl and seconded by Mayor Hyde that the Safety Commission budget be approved as recommended by the City Manager. No recommendation from Council discussion followed concerning City membership in staff concerning membership the San Diego County Safety Council. City Manager Cole in San Diego County clarified that the request from the Safety Council was Safety Council for continued membership by the City, and in answer to a query from Mayor Hyde, he said that staff did not have a recommendation concerning this membership. Substitute motion It was moved by Mayor Hyde, seconded by Councilman Egdahl and unanimously carried by those present that this item (membership in Safety Council) be deleted from the budget. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde and budget, as amended unanimoualy carried by those present that the Safety Com- mission budget be approved, as amended. Adjourned Regular Meeting -11- May 11, 1978 ACTIVITY 0110 YOUTH COMMISSION Account 5212 - Total requested for Account 5212 $ 100.00 Printing and Binding Account 5218 ~ Total requested for Account S218 $ 100.00 Postage Account 5221 - Total requested for Account 5221 $ 90.00 Travel, etc. Account S222 - Total requested for Account 5222 $ 50.00 Official Receptions Account S398 - Total requested for Account 5398 $ 200.00 Other Commodities Grand total - Youth Commission $540.00 Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and unanimously carried by those present that the budget for the Youth Commission be approved as recommended by the City Manager. BOARDS AND CO~qlSSION - Total requested for Fiscal Year 1978-79 (Including OFFICE BUDGET salaries, supplies, and capital outlay.) $16,130 Motion to approve It was moved by Councilman Egdahl, seconded by Councilman Cox and unanimously carried by those present that the Boards and Commission office budget be approved as recommended by the City Manager. RECESS A recess was called at 7:54 p.m. and the meeting reconvened at 8:02 p.m. COMMUNITY PROMOTIONS BUDGET REQUEST - 1978-1979 ACTIVITY 0130 Gretchen Evans' Concerts Staff informed the Council that Ms. Evans has revised her request for Community Promotion funds to $1,900 for a series of ten programs - eight concerts and two opera previews. The Council briefly discussed the programs with Ms. Evans. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox budget for $1,900 and unanimously carried by those present that this budget request be approved for $1,900 as recommended by the City Manager. COMBO COMBO requested $3,500 for support of the cultural arts in San Diego County for 1978-79. The City Manager recommended that the amount of $2,500 be approved. Motion to approve $3,500 It was moved by Councilman Egdahl that the request for $3,500 be approved. No second to motion The motion died for lack of a gecond. Motion to approve It was moved by Mayor Hyde and seconded by Councilman funds for $2,500 Scott that the funding level indicated at $2,500 be approved, as recommended by the City Manager. Adjourned Regular Meeting -12- May 11, 1978 Philip Klauber, President Mr. Klauber described the various community fundings of COMBO COMBO and said that there is better coordination of programs now. He urged support of the $3,S00. Substitute motion It was moved by Councilman Scott and seconded by Mayor Hyde that the funds approved be increased by $100 to make the total funding $2,600 to take care of inflationary costs. Concern expressed in not Councilman Egdahl expressed his concern in not supporting supporting the arts the arts to the extent requested. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Cox, Hyde Noes: Councilman Egdahl Absent: Councilman Hobel OUR HOUSE The request from OUR HOUSE for funding for 1978-79 was for $9,000 to cover operating cost and they will approach other funding sources for more expensive needs, such as personnel. The City Manager recommended approval of the request for $9,000. William (Bill) Winn Mr. Winn explained the various sources of funding for Director of OUR HOUSE OUR HOUSE and described in detail the services offered and the expanded utilization of the program. In answer to a query from the Council regarding the possible sale of the property where OUR HOUSE is currently located~ Mr. Winn said that their Board of Directors has appointed a committee to locate other facilities. A 90-day notice must be given if the property is sold. Council discussion The Council held an in-depth discussion of the operation of OUR HOUSE programs and services with Mr. Winn. Motion to approve It was moved by Councilman Egdahl, seconded by Councilman OUR HOUSE budget Cox and unanimously carried by those present that the budget request of $9,000 be approved for OUR HOUSE a5 recommended by the City Manager. FOCUS FOCUS funds requested for Fiscal Year 1978-79 total $11,000. It was noted that Southwestern College has not participated in the program since July 1, 1977 but that it is anticipated the County will provide in-kind services in the form of a CETA employee for the next fiscal year. The City Manager recommended approval of funds in the amount of $8,000. Pat Allen Ms. Allen explained that of the $8,000 budgeted, less FOCUS Committee Coordinator than $7,000 was expended during the last two fiscal years. However, she said with the loss of financial assistance from the College and inflation problems, additional funds will be needed. Council discussion Council discussion followed with Ms. Allen concerning the funding for FOCUS and in answer to a query from Councilman Egdahl, she explained that Southwestern College has hired their own Community Affairs person. She also sa£d that FOCUS anticipates expansion of the Community School program to four additional schools. Adjourned Regular Meeting -13- May 11, 1978 Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox funding for $8,000 and unanimously carried by those present that funding for FOCUS be approved as recommended by the City Manager ($8,000). Chula Vista Jaycees The Jaycees requested $3,450 for the Fiesta de la Luna, $550 for the Miss Chula Vista beauty contest, and $3,000 for a Fourth of July fireworks program - total request: $7,000. The City Manager recommended approval of $4,000 - deleting the $3,000 for the fireworks program. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Egdahl budget for $4,000 and unanimously carried by those present that funding for the Jaycees be approved as recommended by the City Manager ($4,000). Chula Vista Visitors & The Bureau requested $37,032 for operation expenses, Convention Bureau $2,600 for billboard rental, $1,800 for national ad- vertising and promotion, $20,000 for construction of a public information patio; and $20,000 for a full-time director for a total amount of $81,432. The City Manager recommended approval of $25,000 to support the information centers, pending a policy being establishing by the City on tourism. Mayor's Advisory Councilman Scott reported briefly on the recommendation Committee's recommendation of the Mayor's Advisory Committee (of which he is Chairman) for an operating budget of $37,032 plus $1,800 for a national advertising and promotion campaign with a total funding recommendation of $38,832. Suggestion for Committee Councilman Scott suggested funding $25,000 to be open to continue one more year to anyone who could come up with a program, subject to review by the Advisory Committee, which he recommended be continued for one more year. He noted a separate funding request through Revenue Sharing Funds for a report which will be vital to getting the program off the ground. Council discussion Council discussion ensued concerning the finances of the Bureau, functions of the Committee, current year's expenditures of the Bureau, and the lack of a City policy on tourism. Motion to hold funding It was moved by Councilman Egdahl that this budget not be pending development funded at this time and that the issue be studied of of policy promoting tourism for the coming year to develop a policy. No second to motion The motion died for lack of a second. Study on tourism Further discussion followed including suggestion for Council Conference to develop a firm policy on tourism; recommendation of the Committee to have a study done on tourist potential in the City; possibly funding of study by Revenue Sharing or Block Grant funds; and the need to support the information centers in the interim, Adjourned Regular Meeting -14- May 11, 1978 Motion to fund $25,000 It was moved by Councilman Cox and seconded by Mayor Hyde for promotion of tourism - that $25,000 be funded for the promotion of tourism in the under control of Committee City of Chula Vista and that the disbursement of the $25,000 be under the control of the Mayor's ad hoc committee on tourism. Speaking against motion Councilman Egdahl spoke against the motion as it was not contingent on the funding of a study and expressed his concern as to whether the study will show there is potential for tourism. Addition to motion Councilman Cox added to the motion that funding is con- tingent on approval of a study on tourism potential being funded by the City from Revenue Sharing or Block Grant funds. Mayor Hyde agreed to the second. Motion clarified Councilman Cox clarified the motion that disbursement of the $25,000 be "subject to the recommendation of the Mayor's ad hoc committee on tourism." Motion carried The motion carried unanimously by those present. City Concert Program At Council's direction, a ten-program series of Spring and Summer concerts have been arranged for 1978. $10,000 is requested under Community Promotions to finance the Spring Program for 1979-80. The City Manager recommended approval of the $10,000. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and unanimously carried by those present that this budget be approved as recommended by the City Manager. MAAC Project The MAAC Project has requested $1,000 to conduct an annual Christmas party for children of low-income families in Chula Vista. Staff recommended approval. Council discussion In answer to a query from the Council Assistant City Manager Asmus said that this program is an annual tradition and that not all children attending are from Chula Vista. The Council discussed the contributions and donations made through other sources. Motion to approve It was moved bylMayor Hyde and seconded by Councilman Cox that the budget request from MAAC be approved as recommended by the City Manager. Motion failed The motion failed by the following vote, to-wit: Ayes: Mayor Hyde, Councilman Cox NOES: Councilmen Scott, Egdahl Absent: Councilman Mobel Motion to place request It was moved by Mayor Hyde and seconded by Councilman Cox, by MAAC on "want list" that since there are not five Councilmembers present, that funding for the MAAC project be put on the "want list." Motion failed The motion failed by the following vote, to-wit: Ayes: Mayor Hyde, Councilman Cox NOES: Councilmen Scott, Egdahl Absent: Councilman Hobel Adjourned Regular Meeting -15- May 11, 1978 Meals-on-Wheels During the previous Fiscal Year, Meals-on-Wheels was budgeted for $1,500. In 1977 this service delivered 8,711 meals in the South Bay area. Their request for Fiscal Year 1978-79 remains at $1,500. The City Manager recommended approval. Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde and unanimously carried by those present that the budget request be approved as recommended by the City Manager. U. N. Day Committee The U. N. Day Committee requested $380 to cover the cost of observance of U. N. Day on October 24, 1978. Staff recommended approval. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and unanimously carried by those present that the budget request of $380 be approved as recommended by the City Manager. ADJOURNMENT Mayor Hyde adjourned the meeting at 8:59 p.m. to the Budget Session scheduled for Friday, May 12, 1978 at 2:00 p.m. in the Council Chambers. // CITY CLERK ~ Deputy City Clerk