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HomeMy WebLinkAboutcc min 1978/05/10 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CI%Y COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday May 10, 1978 The Council met in the Council Chamber at the City Hall, 276 Fourth Avenues on the 4:00 above date at ~X~ PoM, with the following Councilmen present~ COUNCILMEN Hyde, Hobel, Cox, Scott, Egdahl Absent: None ADJOURNMENT The Mayor adjourned the meeting until Thursday, May 11~ 1978 4:00 at SX~ P~M~ in the Council Chamber (g~~~x~, City Hall, 276 Fourth Avenue, Chula Vista, Californiao I, JENNIE M. FULASZ, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct cop7 of an order adopted by the City Council at the meeting of May 10, 1978 'lrennie M 'Fulas[} City Clerk./~ City of Chula Vista, Califor~i,r'a STATE OF CALIFOt~NIA ) AFFIDAVIT OF POSTING ORDER COUNTY OF S7~ DIEGO ) ss OF ADJOURN~IENT OF CITY OF CHULA VISTA ) I, Jennie M. Fulasz, being first duly sworn depose and say : That I am the duly chosen, qualified and acting City Clerk of the City Council of the City of Chula Vista; That the adjourned regular meeting of the Council of the City of Chula Vista was held May 10, 1978 and said meeting was adjou, rned to the time and place specified in the order of adjournment ATTACHED HERETO: That on May 11, 1978 a% the hour of 8:10 am I posted a copy of said order at a conspicuous place on or near the door of the place at which said me~ting of May 10, 1978 was held. Subscribed and sworn to before me this llth day of  .. ~ ~l/~',~.~'~ JANE A. DIEDRIC-IS ~ary P~lic in. and for said County ~ comm. ~pirea 3~ ? 19~ ~d State of Calzfornia 27~ Fourlh Ave., Chur~ '/istc, CA 92010 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday - 4:00 p.m. BUDGET SESSION NO. 3 May 10, 1978 ~m adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Chambers, City Hall, 276 Fourth Avenue. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Hobel, Cox, Scott, Egdahl Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant, Administrative Analyst Debbie Swartfager ACTIVITY 1011-1100 City Manager Cole stated that the $3,304,620 police budget POLICE DEPARTMENT was a "hold the line" budget. Twelve additional personnel were requested; however, three are being recommended for approval. Chief Bill Winters answered the Council's questions concern- ing the differential pay, reasons for his officers working overtime, court appearances, motorcycle division, minimum strength, and percentage factors relative to work assignments. (Council Scott arrived at this time - 4:35 p.m.) Slide presentation Chief Winters then showed a slide presentation concerning the Uniform Patrol Division discussing in detail the number of personnel involved, manning the five squads, response time, number of police dogs (2), and having enough personnel to justify police safety standards. ACTIVITY 1011 The budget for this Activity totals $170,710. ADMINISTRATION Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and Activity 1011 unanimously carried that Activity 1011, Administration, be approved, as recommended by the City Manager. ACTIVITY 1012 The budget for this Activity totals $29,030. TRAINING Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and Activity 1012 unanimously carried that Activity 1012, Training, be approved, as recommended by the City Manager. ACTIVITY 1020 Chief Winters explained the federal funding for this motor- TRAFFIC SAFETY cycle division. The first year, the federal government picked up 100% of the costs; the second year funding is $0%. The City is obligated to continue the program for two years. The budget costs for the next fiscal year is $70,290. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and Activity 1020 unanimously carried that Activity 1020, Traffic Safety, be approved, as recommended by the City Manager. Adjourned Regular Meeting -2- May 10, 1978 ACTIVITY 1030 Assistant City Manager Asmus explained the $5,790 in Account SERVICES 5252 (Telephone and Telegraph) was due to the CENTREX system being installed in the Police Department. Account 5271 Council discussion ensued on the Regional Justice Informa- Rental and Leases tion Service program budgeted for an increase of $12,220. Chief Winters explained the County-wide operation of this plan, the first year of which was totally funded by the Federal government. This will be the second year of the program whereby the cities must provide the funds. In answer to the Council's query, Chief Winters said he was almost certain the County and City of San Diego would continue this program, but was not sure what other cities in the County would cooperate because of the costs. Motion to place It was moved by Councilman Scott that this item be placed on "want" list on the "want" list. No second to motion The motion died for lack of second. Motion to approve It was moved by Councilman Egdahl, seconded by Councilman Cox and unanimously carried that Activity 1030, Services, be approved, as recommended by the City Manager. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hobel, Cox, Hyde Noes: Councilman Scott Absent: None ACTIVITY 1040 As depicted in the slide presentation, Chief Winters noted UNIFORM PATROL that two Peace Officer positions are being requested in this Activity, plus the addition of one Communications Operator. Motion to place It was moved by Mayor Hyde and seconded by Councilman Scott on "want" list that the two new Peace Officers be placed on the "want" list. Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Scott, Egdahl, Cox Noes: Councilman Hobel Absent: None Motion to approve It was moved by Councilman Hobel and seconded by Councilman Activity 1040 Cox ahd unanimously carried that Activity 1040, Uniform Patrol, as amended be approved, as amended and as recommended by the City Manager. ACCOUNT 5568 Councilman Scott discussed the $2,600 being requested for OTHER EQUIPMENT twenty bucket seats. Chief Winters explained the police officers' need for this back support. Motion to delete It was moved by Councilman Scott that the request for the twenty bucket seats be deleted. No second to motion The motion died for lack of second. Motion to approve The motion to approve Activity 1040, as amended, carried Activity 1040, carried by the following vote, to-wit: AYES: Councilmen Hobel, Cox, Hyde, Egdahl Noes: Councilman Scott Absent: None Adjourned Regular Meeting -3- May 10, 1978 ACTIVITY 1050 Chief Winters explained that the request for a used sedan INVESTIGATION is one that would be used by the narcotics division. Motion to approve It was moved by Councilman Nobel, seconded by Councilman Activity 1050 Egdahl and unanimously carried that Activity 1050, Investiga- tion, be approved, as recommended by the City Manager. ACTIVITY 1060 The budget of $23,560 reflects the costs for uniforms and SUPPORT equipment for the Reserve Officers. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Egdahl Activity 1060 and unanimously carried that Activity 1060, Support, be approved, as recommended by the City Manager. ACTIVITY 1100 Chief Winters stated that two pickup trucks are being re- ANIMAL REGULATION quested for this division to replace vehicles that now have over 100,000 miles on them. Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde one pickup and and unanimously carried that one pickup truck be approved place other on and one truck be placed on the "want" list. "want" list Motion to approve It was moved by Councilman Cox, seconded by Councilman Activity 1100 Hobel and unanimously carried that Activity 1100, Animal Regulation, be approved as amended and as recommended by the City Manager. RECESS Mayor Hyde recessed the Budget Session at 5:57 p.m. and the meeting reeonvened at 7:00 p.m. EVENING SESSION ROLL CALL Councilmen present: Mayor Hyde, Councilmen Hobel, Cox, Scott Councilmen absent: Councilman Egdahl ACTIVITY 1301-1340 Assistant City Manager Asmus submitted a memo from the BUILDING AND HOUSING Director of Building and Housing, Gene Grady, for permission to purchase a microfilm system at a cost of $22,727. ACTIVITY 1301 Assistant City Manager Asmus explained that the $4,000 in ADMINISTRATION Account 5213 (Photograph and Blueprinting) is offset by Account S298 (Other Contractual Services). This is for outside contract services to microfilm a portion of the department's building plans. If the microfilm system ($22,727) is not approved by Council, the request for the $4,000 will be reinstated. Custodial Services In answer to the Council's queries, Mr. Grady explained the need for two additional custodians to maintain the new City office buildings (old library and post office); the square footage generally assigned to one custodian; CETA personnel employed in the department; level of services being provided. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Scott Activity 1301 and unanimously carried by those present that the Activity 1301, Administration, be approved, as recommended by the City Manager. Adjourned Regular Meeting -4- May 10, 1978 ACTIVITY 1320 Council discussion centered around the addition of the INSPECTION two positions being requested for this division. Mr. Grady explained that the Zoning Enforcement Officer is a transfer from the Planning Department and the Housing Rehabilitation Specialist is a reclassification of Inspector I. The new position of Plan Check Aide is being requested to help the two plan checkers whose duties have greatly increased during the past few years due to State-mandated regulations. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde and Activity 1320 unanimously carried by those present that Activity 1320, Inspection, be approved, as recommended by the City Manager. ACTIVITY 1330 Mr. Grady remarked that the addition of the two custodians MAINTENANCE for the new Civic Center building is being requested in this Activity. Councilman Cox suggested the possibility of shuffling some of the assignments of the custodians presently assigned to the new library to work in this new building. Motion to approve It was moved by Councilman Cox, seconded by Councilman one custodian Scott and unanimously carried by those present that the position of one custodian be deleted. Motion to approve It was moved by Councilman Hobel, seconded by Councilman Activity 1330 Scott and unanimously carried by those present that Activity as amended 1330, Maintenance, be approved as amended by the City Manager. ACTIVITY 1340 The total for this budget is $48,370. COMMUNICATIONS Motion to approve It was moved by Mayor Hyde, seconded by Councilman Scott Activity 1340 and unanimously carried by those present that Activity 1340, Communications, be approved, as recommended by the City Manager. Microfilm System Discussion followed relative to the request for approval of the purchase of the microfilm system at a cost of $22,727. Motion to place It was moved by Councilman Cox and seconded by Councilman on "want" list Scott that this request be placed on the "want" list. Substitute motion It was moved by Mayor Hyde and seconded by Councilman Scott that the microfilm system not be approved. Motion failed The motion failed by the following vote, to-wit: AYES: Mayor Hyde, Councilman Scott NOES: Councilmen Hobel, Cox Absent: Councilman Egdahl Motion place on The motion to place the request for the microfilm system "want" list carried on the "want" list carried unanimously. ACTIVITY 1211-1250 City Manager Cole explained that the position of Assistant FIRE DEPARTMENT Fire Chief was eliminated and the position of Captain was reclassified to that of Fire Marshal. Under study is a reclassification of the Secretary 1 position to that of Secretary II. The overall budget for the Fire Department is $1,640,330. Adjourned Regular Meeting -5- May 10, 1978 ACTIVITY 1211 This Activity reflects the deletion of the Assistant Fire FIRE ADMINISTRATION Chief position ($23,980). The Activity's budget is $51,020. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Scott Activity 1211 and unanimously carried by those present that Activity 1211, Fire Administration, be approved, as recommended by the City Manager. ACTIVITY 1212 This division's budget totals $30,360. FIRE TRAINING Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1212 Hobel and unanimously carried by those present that Activity 1212, Fire Training, be approved, as recommended by the City Manager. ACTIVITY 1220 The budget for this division is $44,450. FIRE MAINTENANCE Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1220 Hobel and unanimously carried by those present that Activity 1220, Fire Maintenance, be approved, a5 recommended by the City Manager. ACTIVITY 1230 This Activity reflects the reclassification of the Captain's FIRE PREVENTION position to Fire Marshal. The budget totals $72,840. Motion to approve It was moved by Councilman Hobel, seconded by Mayor Hyde Activity 1230 and unanimously carried by those present that Activity 1230, Fire Prevention, be approved, as recommended by the City Manager. ACTIVITY 1240 Acting Fire Chief Longerbone explained that new legislation FIRE SUPPRESSION which became effective on January 1, 1978 which removed the hydrant rental charges by Otay Municipal Water District and the Sweetwater Authority. The savings for this contractual service is $31,640. The Activity's budget amounts to $1,556,850. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Hobel Activity 1240 and unanimously carried by those present that Activity 1240, Fire Suppression, be approved, as recommended by the City Manager. ACTIVITY 1250 The budget for this Activity was requested at $4,900. EMERGENCY SERVICES Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1250 Cox and unanimously carried by those present that Activity 1250, Emergency Services, be approved, as reconm~ended by the City Manager. ACTIVITY 1611-1670 The overall budget for the Eibrary as recommended by the LIBRARY BUDGET City Manager is $880,890. City Manager Cole stated that the position of one Librarian has been abolished. Assistant City Manager Asmus discussed the automated circula- tion control system which is being requested on the Capital Improvement Program for the next fiscal year at a cost of $189,000. The cost savings resulting from the use of this automation will equalize expenditures in two fiscal years. Adjourned Regular Meeting -6- May 10, 1978 RECESS A recess was called at 7:55 p.m. and the meeting reconvened at 8:02 p.m. City Librarian Simon said he supported the installation of the system noting the various performance services of the program. Branch Libraries In answer to Councilman Hobel's query, Mr. Simon commented that he is in favor of branch libraries and bookmobiles; however, with the City of San Diego having a branch library south of Chula Vista and Imperial Beach now having a branch, he would recommend having a comprehensive survey made of this need before submitting any recommendation to the Council. Mr. Simon then discussed the inflationary factor which is preventing the library from increasing its book supplies and audio-visual equipment. ACTIVITY 1611 The sum of $54,390 was recommended for this Activity. ADMINISTRATION Motion to approve It was moved by Mayor Hyde, seconded by Councilman Hobel Activity 1611 and unanimously carried by those present that Activity 1611, Administration, be approved, as recommended by the City Manager. ACTIVITY 1620 Services for this Activity were recommended at $291,110. LIBRARY/ADULT SERVICES Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox and Activity 1620 unanimously carried by those present that Activity 1620, Library/Adult Services, be approved, as recommended by the City Manager. ACTIVITY 1630 The Children's Services Division was recommended for a CHILDREN'S SERVICES budget of $93,440. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1630 Hobel and unanimously carried by those present that Activity 1630, Children's Services, be approved, as recommended by the City Manager. ACTIVITY 1640 The audio-visual division's budget, as recommended by the AUDIO VISUAL City Manager is $98,050. Motion to approve It was moved by Councilman Cox, seconded by Councilman Scott Activity 1640 and unanimously carried by those present that Activity 1640, Audio Visual, be approved, as recommended by the City Manager. ACTIVITY 1650 Assistant City Manager Asmus explained that this Activity ACQUISITIONS reflects a mid-year budget transfer of one full time position from Activity 1660 (Circulation) - $7,980. The overall budget for this division is recommended at $90,210. Motion to approve It was moved by Mayor Hyde and seconded by Councilman Hobel Activity 1650 that Activity 1650, Acquisitions, be approved as recommended by the City Manager. Adjourned Regular Meeting -7- May 10, 1978 Account 5566 - Mr. Simon explained the need for the new Selectric type- Office Equipment writer at a cost of $870 which would replace a 20-year old machine now being used. Motion to place It was moved by Councilman Scott, seconded by Councilman on "want" list Cox and unanimously carried by those present, that the reque$~t for a typewriter be placed on the "want" list. Motion carried to The motion to approve Activity 1650, as amended, carried approve Activity 1650 unanimously by those present. ACTIVITY 1660 The City Manager's recommendation for this budget is CIRCULATION $175,880. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1660 Hobel and unanimously carried by those present that Activity 1660, Circulation, be approved, as recommended by the City Manager. ACTIVITY 1670 The maintenance costs for the library were recommended BUILDING MAINTENANCE for a budget of $77,810. AND UTILITIES Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde Activity 1670 and unanimously carried by those present that Activity 1670, Building Maintenance and Utilities, be approved, as recom- mended by the City Manager. CAPITAL IMPROVEMENT BUDGET City Manager Cole noted that the Council will be considering this budget on Friday afternoon beginning at 2:00 p.m. Mayor Hyde asked the City Manager to bring back the "want" list at that time. ADJOURNMENT Mayor Hyde adjourned the meeting at 8:30 p.m. to the meeting (Budget Session No. 4) scheduled for Thursday, May 11, 1978 at 4:00 p.m. in the Council Chambers.