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HomeMy WebLinkAboutcc min 1978/05/09 4PM MINUTES OF AN ADJOURNED REGULAR }~ETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Tuesday - May 9, 1978 The City Council met in the Council Chambers at the City Hall, 276 Fourth Avenue on the above date at 4:00 p.m. with the following: Councilmen present: Mayor Hyde, Councilmen Hobel, Cox, Scott, Eqdah] Councilmen absent: No.e ADJOURNMENT The Mayor adjourned the meeting until Wednesday at 4:00 p.m. in the Council C~ambersj~fx~x~<xR~xrxx City Hall, 276 Fourth Avenue, Chula Vista, California. I, JENNIE M, FULASZ, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of May 9, 1978 City of Chula Vista, California MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Tuesday - 4:00 p.m. BUDGET SESSION NO. 2 Iiay 9, 1978 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Chambers, City Hall, 276 Fourth Avenue. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Hobel, Cox, Scott, Egdahl Councilmen absent: None Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant, Administrative Analyst Debbie Swartfager ACTIVITY 2250 Director of Public Works Robens explained that the main- SEWER SERVICE FUND tenance and operations charges for Metro Sewer are $250,000 this year, an increase of $40,000 over last year. As the system gets older, there is a great deal of deterioration which is part of this cost and the other is inflation. The total capacity for the City is presently 22.1 (million gallons a day) and the City uses a little over 7 million gallons a day right now. The staff feels that they can "comfortably" recommend selling a maximum of 4 million gallons a day. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 2250 Egdahl and unanimously carried by those present that Activity 2250, Sewer Service Fund, be approved, as recom- mended by the City Manager. (Councilman Hobel was absent ACTIVITY 2350 Director of Public Works Robens explained that out of this BUS SERVICE OPERATIONS $835,000 budget, the City's subsidy is $60,000. Local Transportation Fund (LTF) and fares will make up the balance of the budget. Staff is now waiting for certification from Urban Mass Transit Act (UMTA) to get federal funding. Operating equipment will be purchased from UMTA monies. Mr. Jack Bloom, Transit Coordinator, stated that Comprehen- sive Planning Organization (CPO) has just sent in a favor- able recommendation to UMTA supporting the City's Transit System. (Councilman Hobel arrived at this time - 4:17 p.m.) Council discussion Discussion followed regarding SB 283 Grant; UMTA and LTF funds; Umbrecht Bill; Mills' Transit Bill; having a South Bay Transit System rather than a Chula Vista Transit; cost of San Diego Transit operating the City's Transit system; ridership and fare revenues. Bill Strong Mr. Strong stated that San Diego Transit does not have the CPO equipment to provide the level of services in Chula Vista which this City is presently getting. Time element Councilman Scott asked what would happen if this matter was put off for one year. Mr. Robens stated that the City would not get UMTA certifica- tion and thereby, no new buses. The bus system would remain Static. Mr. Bloom commented that if there is a delay in this system, it would take 3 to 4 years to make up the difference. Adjourned Regular Meeting -2- May 9, 1978 Motion to approve It was moved by Councilman Egdahl and seconded by Mayor Activity 2350 Hyde that Activity 2350, Bus Service Operations, be approved, as recommended by the City Manager. The motion carried by the foll~ving vote, to-wit: AYES: Councilmen Egdahl, Cox, Hyde, Scott Noes: Councilman Hobel Absent: None ACTIVITIES 2501-2504 At the request of the City Manager, these activities were GAS TAX FUND deferred until such time as the Council will consider the Capital Improvement Program. Schedule altered It was moved by Councilman Cox, seconded by ~qayor Hyde and unanimously carried that the Thursday evening schedule (CIP, Revenue Sharing and Gas Tax Funds) be altered with the Friday afternoon schedule (Community Promotions and Boards & Commissions), Revenue Sharing Mr. Cole asked if the Council will consider hearing the testimonies of 25 organizations who have requested Revenue Sharing monies. Two minute presentations It was moved by Councilman Scott, seconded by Mayor Hyde and unanimously carried that the Council will hear them and each party will be given two minutes for their presenta- tions. Mayor Hyde asked that the City Manager notify these people that if they have more than a two-minute presentation, that they submit their requests in writing. ACTIVITY 7000 Director of Public Works Robens explained the need of CENTRAL GAP~AGE $12,170 for the 3-year inspection of one of the aerial towers which is a requirement of OSHA. Motion to approve It was moved by Councilman Egdahl, seconded by Mayor Hyde Activity 7000 and unanimously carried that Activity 7000, Central Garage, be approved, as recommended by the City Manager. ACTIVITY 0620 Council discussed the Performance Standards as submitted PLANNING by the Planning Department indicating it was not indicative of the functions of this department. Director of Planning Peterson stated that he feels the City needs to "beef itself" up in the area of Advance Planning activities. City Manager Cole re~arked that this was a "status quo" budget. Booz, Allen & ttamilton Councilman Scott referred to this report which stated that Study based on population, the Planning Department generally had more staff and performed less functions. Mr. Peterson stated that the Report is in error on this point. The survey the consultants made was by telephone and not all the comparisons made with other cities were accurate. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 0620 Cox and unanimously carried that Activity 0620, Planning, be approved, as recommended by the City Hanager. Adjourned Regular Meeting -3- May 9, 1978 RECESS A recess was called at 5:00 p.m. and the meeting reconvened at 5:07 p.m. ACTIVITY 0260 City Manager Cole explained that this budget includes making COMMUNITY DEVELOPMENT the two CETA people permanent employees (Administrative Analyst II positions). Increased costs in Councilman Scott spoke against the proposal referring to budget the cost factors in increasing the budget. He asked the City Manager how he proposed to make up the $775,000 "short-fall" in the budget when no large "cuts" are being recommended. City Manager Cole explained that with the sources of funds the City has now, it is not necessary to cut out $775,000. There is a "short-fall" in the operating budget with the normal revenues received to support that budget. However, every year the City has received revenues such as $200,000 extra from sales tax, $200,000 in building permits, which helped to bridge that deficit. Anti-recession money is used also. ~hat the Council has done in mid-year is expand City services such as opening the Library on Sundays. Mr. Cole suggested meeting with the Council early next year to go over all these programs and see where it can "fill the gap." He added that it ~is a matter of the Council realis- tically facing what the City is doing. City monies not Community Development Director Desrochers explained that used for salaries the Community Development budget, as proposed, is completely self-sufficient, and they are generating income from Town Centre Project No. 1 ($77,000). The position proposed in this budget do not impact the general fund. Motion to approve It was moved by Councilman Cox and seconded by Councilman Activity 0260 with Egdahl that Activity 0260 be approved, as recommended by condition the City Manager with the condition that the two CETA employees are hired only as their eligibility expires. Discussion of motion Councilman Egdahl asked if this action would endanger the status of CETA. Assistant City Manager Asmus commented on an audit going on in the State of Texas similar to this one. He indicated that if the City is found in violation of the maintenance effort, it would have to pay the salaries back. Mr. Asmus said he added that he was not sure if it would jeopardize the total program. Stipulation withdrawn As maker of the motion, Councilman Cox stated he is with- drawing the stipulation regarding the CETA employees, and is moving for approval of the Activity 0260 as recommended by the City Manager. Councilman Egdahl agreed to the second. Motion carried Motion carried by the following vote, to-wit: AYES: Councilmen Cox, Egdahl, Nyde Noes: Councilmen Hobel, Scott Absent: None ACTIVITY 2400 The total budget request for this Activity is $16,240. REDEVELOPMENT TOWN CENTRE I Adjourned Regular Meeting -4- May 9, 1978 Motion to approve It was moved by Councilman Cox, seconded by Councilman Activity 2400 Hobel and unanimously carried that Activity 2400, Redevelop- ment, Town Centre 1 be approved, as recommended by the City Manager. ACTIVITY 2410 Total budget request was $38,280. REDEVELOPMENT BAYFRONT Motion to approve It was moved by Councilman Hobel, seconded by Councilman Activity 2410 Cox and unanimously carried that Activity 2410, Redevelop- ment Bayfront be approved, as recommended by the City Manager. ACTIVITY 2420 Total budget request was $13,960. REDEVELOPMENT TOWN CENTRE II Motion to approve It was moved by Councilman Cox, seconded by Councilman Activity 2420 Hobel and unanimously carried that Activity 2420, Redevelop- ment Town Centre II be approved, as recommended by the City Manager. Attorney Retainer Director of Community Development Desrochers explained that the $10,500 budgeted for legal services comprise services for Town Centre II, engineering, planning and economics. Motion to delete It was moved by Councilman Scott, seconded by Mayor Hyde legal fees and unanimously carried that all legal fees in the Com- munity Development budget be deleted and reconsidered at a later time and the City Attorney be asked to be present. Main motion carried The main motion, with the deletion of Account 5201, carried unanimously. ACTIVITY 6320 The budget of $985,000 provides for funding for the Com- BLOCK GRANT munity Development Block Grant Fourth Year Program. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 6320 Egdahl and unanimously carried that Activity 6320, Block Grant be approved, as recommended by the City Manager. RECESS At 5:57 p.m. Mayor Hyde recessed Budget Session No. 2 until after the regular City Council meeting scheduled for 7:00 p.m. this evening. EVENING SESSION The evening session began at 8:20 p.m. immediately following the regular City Council meeting. All Councilmen and the Mayor were present. ACTIVITY 0250 Discussion centered around the $27,100 requested for PERSONNEL salaries. Assistant City Manager Asmus explained that the Director's salary of $26,000 was transferred from the Professional Services Account (5201) since the former Director was hired on a contract basis. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 0250 Cox and unanimously carried that Activity 0250, Personnel be approved, as recommended by the City Manager. Adjourned Regular Meeting -5- May 9, 1978 ACTIVITY 0420 City Manager Cole commented that this budget ($193,280) FINANCE was a "status quo" budget. In answer to the Council's questions, Director of Finance Grant explained the duties of the license inspector and the need for vacation relief for staff. Report on CETA funding Councilman Hobel asked for a report on the City's total share for CETA. Motion to approve It was moved by Councilman Hobel, seconded by Councilman Activity 0420 Egdahl and unanimously carried that Activity 0420, Finance be approved, as recommended by the City Manager. ACTIVITY 2300 Director of Finance Grant explained the additional of PARKING METER FUND $2,240 requested in Account 5298 (Other Contractual Services) to provide an increased level of gardening service for parking lots in Town Centre I. Parking District Councilman Scott remarked that there should be another way Discussion to take care of this - all they are doing is taking money from parking meters that could go into the general fund. He added that for all practical purposes, the City has never had a "parking district" - that none of the area in the district have ever been assessed for improvements in the area. Mr. Grant commented that the Parking District was formed under the Parking District Act and its funds are restricted as regulated under the Government Code - it cannot be used as general fund money. Assistant City Manager Asmus commented that, as pointed out by Councilman Scott, there is not real need for the District arrangement. It has been maintained that if the District borrows money, revenues from the meters have paid ~t back to the general fund - it is an accounting procedure. If the Parks & Recreation were to maintain those lots, it could be charged to the Parking District Fund and that amount of money would be transferred to the general fund. Motion to approve It was moved by Councilman Hobel, seconded by Councilman Activity 2300 Cox and unanimously carried that Activity 2300, Parking Meter Fund be approved, as recommended by the City Manager. The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Cox, Hyde, Egdahl Noes: Councilman Scott Absent: None ACTIVITY 3000 Director of Finance Grant commented that the balance of 1960 HARBOR DEVELOPMENT BONDS $70,490 will be paid off by July l, 1980. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde Activity 3000 and unanimously carried that Activity 3000, 1960 Harbor Development Bonds be approved, as recommended by the City Manager. ACTIVITY 3050 Director of Finance Grant noted that the balance of $50,680 1965 GOLF COURSE BOND will be paid off by December 15, 1995. Adjourned Regular Meeting -6- May 9, 1978 Motion to approve It was moved by Councilman Hobel, seconded by Mayor Hyde Activity 3050 and unanimously carried that Activity 3050, 1965 Golf Course Bond be approved, as recommended by the City Manager. ACTIVITY 3100 Director of Finance Grant stated that the balance of this 1970 POLICE FACILTIY BOND bond, $137,740 will be paid off by June 1, 1990. Motion to approve It was moved by Councilman Hobel, seconded by Councilman Activity 3100 Cox and unanimously carried that Activity 3100, 1970 Police Facility Bond be approved, as recommended by the City Manager. ACTIVITY 4100 The City's retirement employee contribution for FY 1978-79 RETIREMENT FUND is $792,530. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Egdahl Activity 4100 and unanimously carried that Activity 4100, Retirement Fund be approved, as recommended by the City Manager. ACTIVITY 0700 The $325,830 provides funding for all City's insurance INSURANCE coverage except workman's compensation, group medical and disability, and Kaiser insurance. Account 5231 Director of Finance Grant explained that the $t8,710 re- presents a small increase in Fire and Extended Coverage due mainly to the increase size and use of the renovated buildings in the Civic Center complex. Account 5233 Mr. Grant explained that this Public Liability and Property Damage amount of $267,000 is excess coverage only and in- cludes an estimate of a possible 17% increase which Creaser & Price Insurance Company recommended be put in. Mr. Grant said he hoped the City would be able to get this insurance coverage for the same price it paid this year ($180,000). The bids are due June 19, 1978. Motion to approve It was moved by Councilman Hobel, seconded by Mayor Hyde Activity 0700 and unanimously carried that Activity 0700, Insurance be approved, as recommended by the City Manager. ACTIVITY 0520 Council discussion centered around the addition of one PURCHASING Clerk II for a six month period (when this department moves into the new renovated building) who will provide mail and messenger services. City Manager Cole explained the services this Clerk would perform and in response to the Council's query, also elaborated on the functions of the copier machine. Motion to eliminate It was moved by Councilman Scott, seconded by Mayor Hyde position and unanimously carried to eliminate this Clerk II position. Discussion of motion Assistant City Manager Asmus indicated that with the instal- lation of CENTREX, the receptionist's duties have become much lighter and there is a possibility that in January, "if we look hard," this purchasing position may not have to be filled. Mayor Hyde clarified the motion to state that the Council is saying that the position not be filled at this time; however, after the move to the new building, if a pattern has developed which demonstrates the need, staff can come back with the request. Adjourned Regular Meeting -7- May 9, 1978 Motion to approve It was moved by Mayor Hyde, seconded by Councilman Egdahl Activity 0520 and unanimously carried that Activity 0520, Purchasing be approved, as recommended by the City Manager. SUBMITTAL - BUILDING Assistant City Manager Asmus submitted a memo from Mr. Gene AND HOUSING Grady, Director of Building and Housing which he asked the Council to insert in their budget package. The request is for the purchase of a microfilm system. MILLS' BILL Mayor Hyde referred to the excerpts of the Council meeting SB 1746 of May 4, 1978 regarding the Mills' Bill and asked for comments. The Council concurred on the following modifica- tions to the language: 1. The Council supports the CPO structure as it presently exists. 2. The Mills' Bill be amended to include that the present CPO structure and weighted vote be retained as a part of the Bill. 3. That the Council of Governments (COG) Board be set up on a one city/one vote basis to include the 14 incorporated cities, with a member of the Board of Supervisors sitting as the permanent chairman and voting only in the ease of a tie. Further, that the Board of Supervisors would ratify all items clearing the Council of Governments and could veto the COG action only by a 4/5ths vote. If vetoed, it would be returned to COG where a 2/3rds vote would be required to override. 4. That regional decisions will be made on a bicameral basis and requiring a majority vote of CPO and the Board of Supervisors; that the integrity of the CPO staff and budget identities must be assured and that the Executive Director of CPO would report to the CAO of the County; and that this plan would be effective for a period of five years at which time legislators would have to enact new legislation to continue it. Motion to send letters It was moved by Councilman Cox and seconded by Councilman Hobel that these suggestions be incorporated in a letter for the Mayor's signature and be sent to the Board of Supervisors, Senator Mills, League Ad Hoc Committee of which Mayor Callahan of Coronado is Chairman. City Manager's Mr. Cole suggested asking Senator Mills to withdraw his recommendation Bill and allow the cities a period of one year or so to attempt to work out some arrangement. Motion for support It was moved by Mayor Hyde, seconded by Councilman Egdahl of recommendation that the Council take this as its first position; a recom- mendation that Senator Mills be requested to withdraw this Bill and allow for a period to consider it prior to being introduced next year. Discussion of motion Councilman Hobel said it was not consistent with Council's prior action in having Senator Mills come down and explain the Bill. Adjourned Regular Meeting -8- May 9, 1978 Substitute Motion It was moved by Councilman Cox, seconded by Mayor Hyde and unanimously carried that retaining CPO be the first option and (asking Senator Mills to withdraw the Bill for a period of time) this be the second option with the proposed amend- ments being the third. Council discussion Discussion ensued in trying to get the cities in the County to take a unified position on this Bill. Mayor Hyde said he will be meeting with the League President on Friday and it can be brought up to the general membership on Thursday, May 18, 1978. Absence from Budget #3 Councilman Scott said he will not be present at the tomorrow's budget session until around 8:00 p.m. ADJOURNMENT Mayor Hyde adjourned the meeting at 9:35 p.m. to the meeting (Budget Session No. 3) scheduled for Thursday, May lo, 1978 at 4:00 p.m. Je~}~ M. Fulasz, CMC CiLf~'~'~Clerk