Loading...
HomeMy WebLinkAboutcc min 1978/05/08 MINUTES OF AN ADJOURNED REGULAR ~ETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Mo, day - May 8, 1978 The City Council met in the Council Chambers at the City Hall, 276 Fourth Avenue on the above date at 4:00 p.m. with the following: Councilmen present: Councilmen Hobel, Cox, Scott, Egdahl Councilmen absent: Mayor Hyde (was present during the evening budget session) ADJOURNMENT The Mayor adjourned the meeting until Iuesda~, MaN g, 1978 at 4:00 p.m. in the Council Chambers/~x~f~~m~ City Hall, 276 Fourth Avenue, Chula Vista, California. I, JENNIE M~ FULASZ, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order by the City Council at the meeting of May 8, 1978 ~ENNIE M. FULASZ, CMC, Cit~erk City of Chula Vista, Calif~'~nia adjourned regular ~ ~ , ~ ~ Monday, May 8, 1978 May 9, 1978 8:00 am MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Monday - 4:00 p.m. BUDGET SESSION NO. 1 May 8, 1978 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Chambers, 276 Fourth Avenue. ROLL CALL Councilmen present: Councilmen Hobel, Cox, Scott, Egdahl Councilmen absent: Mayor Hyde Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant In the absence of the Mayor, Mayor Pro Tempore Hobel presided over the meeting. CITY MANAGER'S COMMENTS City Manager Cole submitted the preliminary budget for FY1978-79 stating that total expenditures were $18,825,500, a 2.6% increase over the 1977-78 Fiscal Year budget. The budget proposes no increase or decrease in the overall property tax levy and no substantial reductions or increases in the levels of service. Eleven (11) new positions are being added; however, three (3) positions have been eliminated resulting in a net increase of eight (8) new positions. (Councilman Egdahl left the dias at this time - 4:11 p.m.) The public hearing to adopt the budget is scheduled for June 20, 1978. Referring to his letter to the Council dated May 2, 1978, Mr. Cole discussed the General Fund balance as of June 30, 1978, and the beginning balance for the next fiscal year ($1,600,000). He noted the Revenue Sharing monies, operat- ing income and expenses, the capital improvement budget, and personnel 493 full-time positions excluding CETA. Council discussion Discussion followed in which Mr. Cole am swered Council's questions concerning a contingency plan for CETA employees; justification for new personnel; automated system for the Library; and reorganizational efforts in the overall City departments. Mr. Cole emphasized that the total resources for the operating budget do not meet the expenditures; this year, it is around $775,000. Even with this difference, it includes putting in around $100,000 from Revenue Sharing funds to general funds, and $200,000 from sewer service. Assistant City Manager Asmus remarked that there is $444,000 of anti-recession money in the revenues available. Added to the $775,000, this would be $1,219,000 without the salary adjustments. Councilman Scott noted the meetings held in which the staff pointed out that in the last three years, the operating expenditures were more than the operating revenues. He asked why the staff does not present a budget with "no short falls." Adjourned Regular Meeting -2- May 8, 1978 Mr. Cole explained that the Council has said that they want to hold the tax rate but has not indicated that services should be cut to do that. Conversely, the Council has stated that the City has enough revenue and it is willing to budget this way. Mr. Cole said there is an option of using revenue sharing money for the operating budget as opposed to raising taxes. Council discussed this recommendation concurring that they would prefer to reduce services rather than using revenue sharing for the operating budget. Further considerations The City Manager and the Assistant City Manager answered Council's questions regarding the preliminary budget summary; the interfund transfers; property tax revenues; revenue estimates and expenditures estimates. Recess A recess was called at 5:20 p.m. and the meeting convened at 5:27 p.m. ACTIVITY 0105 In answer to the Council's query, City Clerk Fulasz stated CITY COUNCIL that the proposed budget was submitted to the Council for input several weeks ago. Since no comments were received, she met with the Mayor and after a detailed review, several modifications were made. Account 5221 Councilman Scott noted that four Councilmembers were budgeted Travel, Conferences, to attend the regional conference to be held in Las Vegas Meetings in August and only two were budgeted for the Legislative Institute in Sacramento. He felt the Legislative Institute was far more productive and all Councilmembers should be given the opportunity to attend. Motion to modify It was moved by Councilman Scott, seconded by Councilman Account 5221 Cox and unanimously carried by those present that the Legislative Institute include five Councilmen and the Regional Conference (Las Vegas, August 3-5, 1978) be reduced to two. Office Equipment City Clerk Fulasz explained the Mayor's need for the new furniture and the justification for the recording equipment proposed for the Conference Room. Councilman Scott said he had further questions on the furniture and would like to see this held over until the Mayor was present. Motion to approve It was moved by Councilman Egdahl, seconded by Councilman Activity 0105 excluding Cox and unanimously carried by those present that the City Account 5566 (Office Council budget, Activity 0105, be approved, as recommended Equipment) by the City Manager with the exception of Account 5566 (Office Equipment). ACTIVITY 0150 City Attorney Lindberg remarked that he requested $8,900 CITY ATTORNEY for a new word processor for his department. This was disapproved by the City Manager noting that a word processor was being recommended for the Public Works Department. Mr. Lindberg explained the need to update the machine in his office (Redactron) which is now six years old. He commented that several departments use the machine but that his staff uses it about 85% of the time. In answer to Councilman Scott's query, City Manager Cole felt there was justification for two ~machines in the City. He recommended approval of the one for Public Works. The City Attorney's machine c~n last another yea~ and is expected to make a similar request fo~ ~ new machine, next y~ar.. Motion to approve It was moved by Councilman Scott, seconded by Councilman Account 0150 Egdahl and unanimously carried by those present that Activity 0150 - City Attorney's budget, be approved, as recommended by the City Manager. Adjourned Regular Meeting -3- May 8, 1978 Dinner Break The Council recessed at 5:58 p.m. and the meeting reconvened at 7:00 p.m. EVENING SESSION Roll call Present: Mayor Hyde, Councilmen Hobel, Cox, Scott Absent: Councilman Egdahl ACTIVITY 0105 Mayor Hyde explained the need for new furniture for his CITY COUNCIL office. Account 5566 Motion to approve It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried by those present that Account 5566 be approved, and the proposed furniture for the Mayor be approved if there is any place it can be used in a logical and rationale manner, "then we will do it; otherwise we won't." ACTIVITY 0160 City Clerk Fulasz brought the Council's attention to the CITY CLERK fact that she is requesting $8,000 for the services of a consultant for a records management program for her office. Discussion ensued regarding the City Clerk's memo in which she indicated she could supervise this program with further training in this field and with the assistance of two CETA personnel. Acting City Manager Asmus stated that he felt that the staff had neither the expertise nor the time to undertake such a program since it is proposed to go City-wide, and that he strongly recommended hiring the consultant. In answer to the Council's query, City Clerk Fulasz stated that she requested $500 to attend a CEPO seminar (Continuing Education for Public Officials) at Idylwild which offers a course in records management. This request was dis- approved by the City Manager. Policy statement City Manager Cole indicated that he based his disapproval, in part, on the number of days a department head is out of the office. The Council asked if the City Manager had set a policy on this, and Mr. Cole said he did not. Motion to delete It was moved by Councilman Scott and seconded by Council- request for consultant man Hobel that this request (for a records management con- sultant) be deleted from the budget. Motion failed The motion failed by the following vote, to-wit: Ayes: Councilmen Scott, Hobel NOES: Councilmen Cox, Hyde Absent: Councilman Egdahl Motion to put this on It was moved by Councilman Scott, seconded by Mayor Hyde the "want" list and unanimously carried by those present that this be'~put on the "want" list, to be considered later in the budget. Travel and Educational It was moved by Mayor Hyde and seconded by Councilman Scott Policy motion that the City Manager give the Council a memo as to the policy he follows in determining the number of days absent that department directors will have on official business - for conferences and educational purposes. After this is given to the Council, it will consider whether this same 'yardstick" should be used for the City Clerk, City Attorney and City Manager. Adjourned Regular Meeting -4- May 8, 1978 Motion carried The motion carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Scott, Cox Noes: Councilman Hobel Absent: Councilman Egdahl Account 5221 Assistant City Manager Asmus noted that the Mayor will be Travel Account President of the San Diego County of the League of California Cities next year and the City Clerk will be the Secretary. The City Clerk's budget does not reflect any amount for this assignment. Motion to add funds It was moved by Mayor Hyde and seconded by Councilman Hobel that $180 be added to this account. Discussion of motion Councilman Scott discussed the breakdown of the City Clerk's travel budget indicating that he felt there were too many trips budgeted, and asked that this be continued until he could see what the policy was on other department heads' trips. Motion to hold It was moved by Mayor Hyde, seconded by Councilman Scott Account 5221 and unanimously carried by those present that Account 5221 be carried over until the Council gets a report back from the City Manager with regard to his policy on travel, con- ferences and meetings for department heads. Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde City Clerk's budget and unanimousl.y carried by those present that Activity 0160, with exceptions City Clerk's budget, be approved, as recommended by the City Manager with the exception of Accounts 5221 and 5298. ACTIVITY 0170 Due to the fact that no elections are scheduled for ELECTIONS FY1978-79, the City Clerk requested only the amount of $350 in this Activity to attend a League of California Elections Seminar. Motion to approve It was moved by Councilman Cox, seconded by Councilman Activity 0170 Scott and unanimously carried by those present that Activity 0170, Elections, be approved as recommended by the City Manager. ACTIVITY 0120 Asst. City Manager Asmus noted that $1250 has been budgeted CITY ADMINISTRATION in Account 5298 for the records management consultant for the City Manager's office. Motion to hold It was moved by Councilman Scott, seconded by Councilman Cox and unanimously carried by those present that this Account be held in abeyance. Travel Account The City Manager explained briefly his breakdown of the travel account. Motion to set aside It was moved by Mayor Hyde, seconded by Councilman Scott Account 5221 and unanimously carried by those present that this Account 5221 be set aside until the Council receives the report of the City Manager, as previously requested. Motion to hold all It was moved by Councilman Scott, seconded by Councilman 5221 Accounts Hobel and unanimously carried by those present that all of the 5221 Accounts be held in abeyance until the Council has the breakdown of each geographical place and how much dollars in each one. Account 5223 Councilman Cox asked if the City had a policy on the Membership and dues departmental memberships. Asst. City Manager Asmus said they did not. Adjourned Regular Meeting -5- May 8, 1978 Motion for report on It was moved by Mayor Hyde, seconded by Councilman Scott memberships and unanimously carried by those present that this account (5223) in all departments be set aside temporarily and ask the City Manager to come back to Council with a breakdown and a report on the rationale on the memberships that are recommended. Motion to approve It was moved by Councilman Scott, seconded by Councilman City Manager's budget Cox and unanimously carried by those present to approve Activity 0120, City Manager's budget, with the deletions (Accounts 5221, 5223 and 5298). ACTIVITY 0430 John Pavlicek, Data Systems Manager, explained the operations DATA SYSTEMS of his division and the new policies proposed to be implemented. Discussion Council discussion ensued regarding a data base for use of all departments; the establishment of a geo-base; automated police property recordkeeping system, and use of the computer for outside users. Account 5101 In answer to the Council's question, Assi]stant City Manager Asmus explained that the salary account (5101) relfects having the CETA person now being made permanent. Motion to approve It was moved by Councilman Cox, seconded by Mayor Hyde Activity 0430 that approval be given to Activity 0430, Data Systems, as recommended by the City Manager. Motion failed The motion failed by the following vote, to-wit: Ayes: Councilmen Cox, Hyde NOES: Councilmen Hobel, Scott Absent: Councilman Egdahl Discussion of motion Councilman Hobel saidhevotedagainstthemot~on because of the CETA - the position being made permanent. He said this was not the intent of the Council when this program started. City Manager Cole remarked that he has brought this fact before the Council on a number of occasions and if the Council wants him to start eliminating CETA, this should be stated. Motion to hold over It was moved by Councilman Scott, seconded by Councilman Accounts Cox and unanimously carried by those present that Account 5101 be held in on the "want" list to give Councilman Egdahl a chance to voice his opinion and Account 5298 in order to get more firmness in the figure. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 0430 Hobel and unanimously carried by those present that Activity 0430, Data Systems, be approved as recommended by the City Manager, with the exceptions of the deletions (Accounts 5101 and 5298). ACTIVITY 0730 Asst. City Manager Asmus explained that $25,000 is set NON-DEPARTMENTAL aside in Account 5101 for salary adjustments; $12,500 for the City Calendar; $9,000 unallocated costs for the telephone system; and $10,000 for utility tax users refunds. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 0730 Cox and unanimously carried by those present that Activity 0730 (Non-Departmental) be approved as recommended by the City Manager. Recess A recess was called at 8:40 p.m. and the meeting reconvened at 8:50 p.m. Adjourned Regular Meeting -6- May 8, 1978 ACTIVITIES 1401 - 1461 Mayor Hyde noted that there was $700,000 being requested PUBLIC WORKS over the previous budget. Director of Public Works Robens submitted charts showing the overall increase for the Public Works budget as 20.6%. ACTIVITY 1401 Mr. Robens explained the requested amount ($7470) for the PUBLIC WORKS ADMINISTRATION City's share to pay the Administrative Analyst's salary. Word Processor Questioned on the need for this machine, Mr. Robens detailed its operational aspects, the workload in his department, and the justification for purchasing it at this time. He indicated that although it would be used primarily by his office, other departments in the City would be able to use it. Council discussion followed regarding the City Attorney's Redactron; the hours it is in operation; the number of other departments using this machine; and the overall management of this machine. Secretarial Pool City Manager Cole indicated that when the various depart- ments move into the renovated buildings, he may look at the possibility of establishing a secretarial pool to service all departments. Councilman Scott commented that the City Attorney should logically be moved into that new area since he services all departments. Motion to delete It was moved by Councilman Scott to delete the electronic word processor word processor. No second to motion The motion died for lack of second. Motion to adopt It was moved by Mayor Hyde and seconded by Councilman Activity 1401 Hobel to approve Activity 1401, Public Works Administration, as recommended by the City Manager. Further discussion Further discussion followed regarding the use of the City Attorney's Redactron and the proposal to purchase a new word processor. Council discussed the need for two machines, and a trade-in value of the Redactron ($1800). Motion modified Mayor Hyde stated he is making his motion based upon the trade-in of the Redactron on the electronic word processor. Councilman Cox asked that the City Manager give considera- tion to creating some sort of pooling arrangement for the use of this machine once the departments move to the new building. Motion, as modified The motion, as modified, carried by the following vote, to-wit: AYES: Mayor Hyde, Councilmen Hobel, Cox Noes: Councilman Scott Absent: Councilman Egdahl ACTIVITY 1420 Public Works Director Robens outlined his plan for reorganiza- ENGINEERING DESIGN tion in his department noting the personnel previously AND CONSTRUCTION budgeted in this account being transferred to Activity 1422. Assistant City Manager Asmus stated that this Activity reflects one new position - Senior Civil Engineer. Adjourned Regular Meeting -7- May 8, 1978 Councilman Scott suggested having the consultant make an audit of this department. City Manager Cole indicated this would take approximately five (5) months to complete. As to the overall City reorganization, Mr. Cole said he would have a report to the Council in September. Account 5565 In answer to Councilman Scott's query, Public ~lorks Director Robens explained the need for the two new compact pickup trucks at a cost of $9,440. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Hobel Activity 1420 and unanimously carried by those present that Activity 1420, Engineering Design and Construction, be approved, as recommended by the City Manager. ACTIVITY 1421 Director of Public llorks Robens discussed the deletion of ENGINEERING PLANNING AND one CETA position from this budget (less $1,750) due to ENVIRON~IENTAL REVIEW reorganization. The division will review land development plans, prepare initial studies and environmental impact reports and special studies. Amount requested is $120,210. Motion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1421 Hobel and unanimously carried by those present that Activity 1421, Engineering Planning and Environmental Review, be approved, as recommended by the City rianager. ACTIVITY 1422 Director of Public ~'~orks Robens explained the personnel ENGINEERING L~D transferred into this division trom Activity 1420 and the DEVELOPME~T need for the ne~ office equipment. ~otion to approve It was moved by Councilman Scott, seconded by Councilman Activity 1422 Hobel and unanimously carried by those present that Activity 1422, Engineering Land Development, be approved, as recom- mended by the City Manager. ACTIVITY 143S In answer to the Council's queries, Mr. Roberts discussed TRAFFIC AND TRANS- the need for added cost of CETA for the position of Engineer- PORTATION ENGINEERING ing Aide and the need for a compact sedan for this division. Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox Activity 1430 and unanimously carried by those present that Activity 1430, Traffic and Transportation Engineering, be approved, as recommended by the City Manager. ACTIVITY 1431 Councilman Scott commented on the increase in the utility TRAFFIC SIGNAL AND costs ($62,770) to operate traffic signals in the City. STREET LIGHT Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde Activity 1431 and unanimously carried by those present that Activity 1431, Traffic Signal and Street Light, be approved, as recommended by the City Manager. ACTIVITY 1432 In answer to Councilman Scott's query, ~r. Robens stated TRAFFIC OPERATIONS the need for the $2,600 in Account 5346 for street name ~.~INTENANCE and traffic control sign in new developments. Motion to approve It was moved by Councilman Hobel, seconded by Councilman Activity 1432 Cox and unanimously carried by those present that Activity 1432, Traffic Operations Maintenance, be approved, as recommended by the City Manager. ACTIVITY 1440 Council discussion entered around the need for a new sedan S~REET OPERATIONS and the $22,580 12 to 15 ton nine wheel rubber-tired roller. Public Works Director Robens explained the operation of this vehicle and the need for this equipment. Adjourned Regular Meeting -8- May 8, 1978 Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde Activity 1440 and unanimously carried that Activity 1440, Street Opera- tions, be approved, as recommended by the City Manager (unanimously carried by those present). ACTIVITY 1441 It was moved by Mayor Hyde, seconded by Councilman Hobel STREET SWEEPING and unanimously carried by those present that Activity 1441, Street Sweeping, be approved, as recommended by the City Manager. City Manager Cole noted that one street sweeper has been eliminated which may have an effect on the level of service provided. This may be something the Council may wish to discuss. Motion to place on It was moved by Councilman Hobel, seconded by Mayor Hyde "want" list and unanimously carried by those present that this item (street sweeper) be put on the "want" list - to be discussed at a later time. ACTIVITY 1450 It was moved by Councilman Cox, seconded by Councilman STREET TREE MAINTENANCE Scott and unanimously carried by those present that Activity 1450, Street Tree Maintenance, be approved, as recommended by the City Manager. ACTIVITY 1460 Council discussion followed regarding the proposed purchase SEWER SYSTEM MAINTENANCE of a backhoe at a cost of $34,000. Director of Public Works Robens noted the number of hours each day this equip- ment is in operation and the justifiable need for purchas- ing this vehicle in the next year's budget. Councilman Scott commented that he puts this in the category of "something the department would like to have but can do without." Motion to place It was moved by Councilman Scott, seconded by Councilman backhoe on "want" list Cox and unanimously carried by those present that this equipment be put on the "want" list (backhoe at a cost of $34,000). Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde Activity 1460 and unanimously carried by those present that Activity 1460, Sewer System Maintenance, be approved, as modified, and as recommended by the City Manager. ACTIVITY 1461 It was moved by Councilman Hobel, seconded by Councilman PUMP STATION MAINTENANCE Scott and unanimously carried by those present that Activity 1461, Pump Station Maintenance, be approved, as recommended by the City Manager. ADJOURNMENT It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried by those present that the meeting be adjourned. Mayor Hyde adjourned the meeting at 10:05 p.m. to the meeting (Budget Session No. 2) scheduled for Tuesday, May 9, 1978 at 4:00 p.m. /~x~Tennie M. Fulasz, CMC City Clerk