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HomeMy WebLinkAboutcc min 1978/03/02 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held March 2, 1978 Police Auditorium Council Conference Room The City Council met in the~m~x~lx~ at the City Hall, 276 Fourth Avenue, on 3:30 & 4:00 the above date at ~00~ with the following Councilmen present: Councilmen Hyde, Cox, Scott, E~dahl Absent: Hobel ADJOURNMENT The Mayor adjourned the meeting until Thursday, March 9, 1978 at 4:00 p.m. in the ~Rk~D~mCm~Council Conference Room, City Nall, 276 Fourth Avenue, Chula Vista, California. I, JENNIE M. FULASZ, City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this {~ a full, true and correct copy of an order adopted by the City Council at the meeting of March 2, 1978 ~C~rcNNI't M. FULASZ, CMC, City Clerk~ City of Chula Vista, California ~ :: Marck 3, 1978 8 am MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Thursday - 4:00 p.m. March 2, 1978 An adjourned regular meeting of the City Council of the City of Chula Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue. YOUTH REFERRAL The City Council met at 3:30 p.m. in the Police Auditorium and FILM viewed the film on Youth Referrals. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Cox, Scott, Egdahl Councilmen absent: Councilmen Hobel Staff present: City Manager Cole, Assistant City Manager Asmus, Director of Finance Grant, Chief Accountant Franklen 1. OPERATIONS REVIEW OF Director of Finance Grant submitted charts explaining the THE FINANCE DEPARTMENT City's general accounting system accounts payable and receivable; payroll, CETA personnel and federal and state grants. Statistics discussed by Mr. Grants: (1) City's data systems is one the finest in the country (2) 60% of the budget is for payroll (3) In 1975, the total payroll dollars was a little over S million for 415 people, in 1977, it was 7.5 million for 483 people (not including CETA) (4) CETA represents 12% of the total payroll dollars (5) 750 Checks are issued every other Priday (includes part time and temporary workers) An internal audit is taken periodically of the payroll system by having a staff member personally distribute payroll checks in a department and having the employee sign for it, giving his social security number. (6) The locations of the CETA personnel in the City are: 29% in Public Works 36% in Parks and Recreation 13% in Building and Housing 22% in various departments  (7) 22% of the total work force in the City is CETA (8) CETA vs. City workforce- the percentages are: 28% in Public Works 31% in Building and Housing 51% in Parks and Recreation 9% in Other departments (9) Under the federal and state grants: 1972/75 thc City received $1,567,721 - 3 grants (--representing 47.9% of the property taxes) 1976/77 the City received $2,709,023 - 6 grants (--representing 74.5% of the property taxes) Adjourned Regular Meeting -2- March 2, 1978 Assistant City Manager Asmus remarked that much of the revenue sharing money which has been put into capital im- provement projects have proven to be expensive as to opera- tional costs after construction (park development programs and library). City Manager Cole noted the administrative costs involved - approximately 10% to 15% against the money spent. Chief Accountant Franklen commented that there is a 13% rate for administrative costs relating to the CETA program. The maximum the City is allowed to spend is 7-1/2% (the City subsidizes the difference). 2. DISCUSSION OF SOCIAL A 5-minute break was taken at this time to allow the Council SERVICES POLICY to peruse the reports submitted. Councilman Scott noted the comments made throughout the reports in reference to the Jarvis/Gann Initiative. He suggested that the Council wait until after June 6, 1978 (when the Initiative appears on the ballot) rather than make any positive policy right now. Assistant City Manager Asmus referred to his written report noting that the staff's recommendation has been changed from the original report because of the Jarvis/Gann Initiative ~estio~. Mr. Asmus stated that something should be done, however, about the vacancy in the Referral and Information Center - the recommendation is to stay"status quo"and fill the position from CETA. Motion to limit It was moved by Councilman Scott, seconded by Councilman discussion Cox and unanimously carried by those present that the Council limit its discussion to the recruitment of the Recreation Supervisor/Human Services Coordinator as a CETA employee of that area - to do that or not do that - and that be the subject matter. The other area to be considered after June 6, 1978. Discussion of motion Councilman Egdahl referred to Policy #1: "The City of Chula Vista with appropriate professional assistance will identify the need for social services and plan for the meeting of this need." He indicated he would like to see the City encourage this in some way. Should this be the City's responsibility or is there a County-wide structure for identifying those specific needs in terms of areas within the County? Motion to fill vacancy It was moved by Mayor Hyde and seconded by Councilman Cox : ~ that the staff be directed to proceed to attempt to fill the vacant position in the Senior Services Center by a CETA employee. Discussion of motion Councilman Egdahl discussed the proposal made by Mr. Jim Mohr at the City Council meeting of February 28, 1978 in which he offered to operate the Center under a non-profit organization which came into being in June. Margaret Helton Mrs. Helton said she was the chairman of the Social Policy 162 Mankato Street Committee, She explained that Mr. Mohr proposed that the Chula Vista funds going into the referral and information service at this time are endangered of being cut off if the Jarvis/ Gann Initiative passes. Therefore, he proposed that the City contract for that service using revenue sharing monies. Adjourned Regular Meeting -3- March 2, 1978 Mrs. Helton added that staff's assumption throughout the entire document was that the social policy was meant to increase services - it was not. It was meant to provide that someone within the City's structure would have the knowledge to know where the money is and to bring it into the community to service its citizens. (Title 3, 5, 7, 9 Senior Services, etc). Councilman Cox indicated that retaining the non-profit organization (which Mr. Mohr spoke about) to run the Center may have to be done at a higher cost. In any event, there would be no net savings to the City. Mrs. Helton declared that this could be a negotiable item. There may be a savings because of outside sources being brought in. Mr. Asmus noted that when the Center was first opened, CETA people under the County structure were running it; then these people were pulled out. The Council, by special appropriation provided the funds to continue operation of the Center. Director of Parks and Recreation Hall explained that the Senior Citizens Center is under the supervision of Don Allen. There are now four part time employees working there. Motion carried The motion to fill the vacancy carried unanimously by those present. 3. CITY MANAGER'S REPORT None 4. MAYOR'S REPORT Appointment of Member It was moved by Mayor Hyde, seconded by Councilman Cox and to the Library Board unanimously carried by those present that tho appointment of Trustees be made at this meeting. The Council took a few minutes to look over the list of the applicants. Nominations made Councilman Egdahl nominated Charles H. Wendorf. Councilman Scott nominated Larry Pautlor. Mayor Hyde nominated Julita David.  Results of First Vote The results of the first vote were as follows: (3) votes to win) 1 - Wendorf 2 - Pautler 1 - David Results of Second Vote Two votes were cast by each Councilman and the results were: 5 - Wendorf 5 - Pautler 2 - David Results of Third Vote Results of the third vote were as follows: 1 - Wendorf 3 - Pautler Adjourned Regular Meeting -4- March 2, 1978 Mr. Pautler was appointed to serve on the Library Board of Trustees. Clerk to prepare report The Council directed the City Clerk to prepare a report for the next Council Conference of the vacancies now existing on the board and commissions, and those that will be occuring. Rain damage In answer to the Council's query, City Manager Cole discussed the areas in the City that were inundated (golf course and Sweetwater Industrial Park). Councilman Scott compared the rain damage of 1968 to that of this year noting the bond issue which was floated to fix the storm drains. He declared that if the City did not have federal monies, this could not have been accomplished. Mr. Cole stated that a number of the sewer improvements were made from gas tax funds as well as federal. ADJOURNMENT Mayor Hyde adjourned the meeting at 5:24 p.m. to the meeting scheduled for Thuriday,::Ma~bh 9, 1978 at 7:00 p.m. (The meeting of March 7, 1978 was cancelled due to poten- tial lack of quorum - the majority of the Councilmembers will be attending a Conference in Washington).