HomeMy WebLinkAboutReso 2005-358
RESOLUTION NO. 2005-358
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE UPGRADE OF THE TRAFFIC SIGNAL
AT SECOND AVENUE AND H STREET PROJECT (TF-
326/TF-311) TO HMS CONSTRUCTION, INCORPORATED
AND APPROPRIATING FUNDS AS A LOAN FROM TRAFFIC
SIGNAL FUNDS
WHEREAS, the TF-311 project's budget is to fund the upgrade of two signalized
intersections at First A venue/H Street and Second A venue/H Street. Staff separately advertised
each of the signal locations in order to properly document the contract for the upgrade at Second
Avenue and H Street after it was authorized for Hazard Elimination Safety (HES) funding; and
WHEREAS, on February 10, 2005, Caltrans authorized the construction of federal
project number STPLH 5203 (018), Upgrade of Traffic Signal at Second Avenue and H Street.
Staff advertised the project on May 27, 2005 and opened bids on June 22, 2005; and
WHEREAS, all three bids received were found to be non-responsive based on the
incomplete bids. On August 8, 2005, City Council approved the rejection on all of the bids and
the re-advertisement ofthe project. This project was re-advertised on August 19,2005; and
WHEREAS, costs for traffic signal work have gone up due to general increases in
equipment and labor costs since the project was appropriated. For this project, additional staff
costs have arisen due to federal documentation/authorization process requirements and further
design changes in plans to accommodate the federal requirements, as well as the re-
advertisement process described above; and
WHEREAS, additional staff time was also required during the construction of the traffic
signal at the intersection of First Avenue and H Street due to the contractor's staffing changes.
AEC Contractor's main field supervisor left the company in the middle of the signal installation,
which created delays in the frequent/daily inspections by City inspectors; and
WHEREAS, four contractors submitted bids to perform the work as follows:
-- ----....--..-----
Contractor
~---------~----------------_.._---_._---_._--_..._----.--.....-.----
HMS Construction, Incorporated (San Marcos, CA)
................................................,....
T & M Electric dba Perry Electric (Santee, CA)
----_._-
Lekos Electric, Incorporated (El Cajon, C-^)~_._. ......~.
Select Electric, Incorporated (Spring Valley, CA)
- ---.----
Bid Amount
$102,016
$106,750
$108,400
$144,200
WHEREAS, the low bid, submitted by HMS Construction is below the engineer's
estimate of $102,350 by $334 (0.3 %). HMS Construction has installed traffic signal projects in
the City with satisfactory performance. All bids submitted were complete; and
Resolution No. 2005-358
Page 2
WHEREAS, after completion of the traffic signal installation work at First A venue and H
Street, the remaining project account balance was $58,340 out the $250,000 total budget amount
for both First A venue/H Street and the Second A venue/H Street intersections; and
WHEREAS, staff requests that Council approve the estimated additional traffic signal
appropriation of $71,660 required to complete the subject project. The intersection at Second
Avenue and H Street signal upgrade will ultimately be reimbursed up to $95,040 ofHES federal
funding upon the completion of the project in early summer of2006; and
WHEREAS, there are no impacts to the General Fund and the available balance of the
Traffic Signal Fund is sufficient to allow the appropriation. Upon completion of improvements
at Second Avenue and H Street, normal annual signal energy and preventive maintenance costs
are estimated to be $5,500 for the intersection; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act and has determined that the
project qualifies for a Class I categorical exemption pursuant to Section 15301 of the State
CEQA Guidelines. Thus, no further environmental review is necessary.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award the contract for the Upgrade of Traffic Signal at Second
Avenue and H Street (TF-326/TF-311) project to HMS Construction, Incorporated in the amount
of $102,016 and authorizes staff to appropriate funds in the amount of $71,660 from the Traffic
Signal Fund needed to complete the project.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby
authorized and directed to execute said contracts on behalf of the City of Chula Vista.
Presented by
Approved as to form by
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SOhaib Al-Agha
City Engineer
CA ~CJ\~
Ann Moore
City Attorney
Resolution No. 2005-358
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista,
California, this I st day of November, 2005, by the following vote:
AYES:
Councilmembers:
Castaneda, McCann, Rindone, and Padilla
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
Davis
/J41(}f2 cL/z
Stephen C. Padilla, Mayor
ATTEST:
~Lu~a~
Susan Bigelow, MMC, City erk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA)
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2005-358 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 1st day of November 2005.
Executed this 1st day of November 2005.
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::. 1u6J..l ~
Susan Bigelow, MMC, City erk