HomeMy WebLinkAboutcc min 1979/05/12 MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE CITY COUNCIL OF THE
CITY OF CHULA VISTA, CALIFORNIA
Held Saturday, May 12, 1979
The City Council met in the Council Chambers, Public Services Bldg.,
276 Fourth Avenue on the above date at 8:00 a.m. with the
following:
Councilmen present: Mayor Hyde, Councilmen Cox, Egdahl, Gillow, Scott
Councilmen absent:
~JOU~ENT
The Mayor adjourned the meeting at 3:04 p.m. until Monday, May 14, 1979
4:00 p.m.
at in the Council Chambers/~~x~x~&~x
276 Fourth Avenue, Chula Vista California.
I, JENNIE M, FULASZ, City Clerk of the City of Chula Vista, DO HEREBY
CERTIFY that this is a full, true and correct copy of an order by the
City Council at the meeting of May 12, 1979.
J~2Z ~r
, ~E M. FULASZ. CMC, City k
~CiEy of Chul~ Vista, California
STATE OF CALIFORNIA ) A~FIDAVIT OF POSTING ORDER
COUNTY OF S~2~ DIEGO ) SS OF ADJOUP~NZIENT OF .~ETI~]G
CITY oF CSDLA VISTA
I, Jennie M. Fulasz, being first duly sworn depose and say :
That I am ~e duly chosen, qualified and acting City Clerk of the
City Co~cil of ~e City of Chula Vista;
That the ad30u~ned ~e~u]ar meeting of the Co~cil of the City of
Chula Vista was held 5atu~daV, MaV ]2, ]979
and said meeting was adjoined to '~e time and place specified in
the order of adjournment ATTACHED HE~TO:
That on Saturday, May ]2~]979 at ~e hour of 3:30 p.m.
I posted a copy of said order at a conspicuous place on or near
the door of the place at which said me~ting of May ]2~ ]9~9
was held.
S~scribed and sworn to before me this
day of
,lANE A DIEDRICHS
~ ~ My cornre. expires JAN 22, 19
MINUTES OF AN ADJOURNED REGULAR MEETING OF THE
CITY COUNCIL OF CHULA VISTA, CALIFORNIA
BUDGET SESSION #1
Held Saturday - 8:00 a.m. May 12, ~979
An adjourned regular meeting of the City Council of Chula Vista, California was held on the
above date beginning at 8:00 a.m. in the Council Chambers, Public Services BUildin~ 276
Fourth Avenue.
ROLL CALL
Councilmen present: Mayor Hyde, Councilmen Cox, Egdahl, Scott, Gillow
Councilmen absent: None
Staff present: City Manager Cole, Assistant City Manager Asmus, Deputy City Manager
Robens, Director of Finance Grant, various Department Heads and
assistant personnel
COASTAL COMMISSION Mayor Hyde reported on the action of the Regional Coastal
ACTION Commission on Friday, May 11, in approving Chula Vista's
Bayfront Plan. It wilt now go to the State Coastal Com-
mission for approval. The plan, as approved, reduces the
development of the complex proposed for Gunpowder Point.
The original plan was for a 700-unit hotel, S00-seat con-
vention center and a restaurant on this site. The Regional
Coastal Commission recommended the reduction to a 300-unit
hotel.
TENNIS CARPETING AT City Manager Cole stated that the carpeting which is coming
GENERAL ROCA PARK apart on the courts will be removed and the courts will be
resurfaced.
PRESENTATION OF BUDGET City Manager Cole presented the 1979-80 Preliminary Budget
to the Council. The combined operating and capital im- '
provemerit budget totals $18,634,680, representing an increas
of 5.7% over this yearns budgetas amended ($17,637,683).
The proposed operating budget is $16,475,220 as compared to
this year's amended operating budget of $14,867,817, repre-
senting an increase of 10.8%. Salary increases are not
included in this amount.
Capital Improvements Mr. Cole reported that the proposed capital i~provement
budget of $2,159,460 is a decrease of $610,406 or 22% of
the current budget.
New Positions Five (S) new positions are recommended -- three arecurrentl
CETA positions that will be phased out before September 30,
1979 and the other two positions are Deputy City Manager/
Safety and Leisure Services and a Communications Operator
in the Police Department.
Utility Users Tax Mr. Cole noted that the budget includes the increase in the'
utility users tax of 1% effective July 1, 1979, as approved
by Council on June 29, 1978 (Ordinance 1803), and is expecte
to generate approximately $300,000 in additional revenue.
Expenditures exceeding revenues Assistant City Manager Asmus remarked that, from a budgetary
standpoint, the expenditures exceed the income by about 2%
to 3% a year; however, at the end of the year, With the
City realizing a savings on the expense side and'a little
more income, this is not occurring (expenditures exceeding
revenues).
Held Saturday - 8:00 a.m. - 2 - May 12, 1979
REVENUE ESTIMATES Director of Fin mce Grant detailed his Revenue Estimates,
noting the projected amounts of the fiscal year 1978-79
and those estimated for 1979-80. He discussed the property
taxes, other local taxes, various licenses and permits,
fines, revenues from use of money and properties, revenues
from other agencies, charges for current City services and
various other revenues bringing the total projected General
Fund for 1978-79 to $10,231,890 and that estimated for
. 1979-80 to $11,427,008.
Other revenues Mr. Grant explained the estimated revenues and answered
Council's questions concerning the funds of the Special
Capital Outlay; Traffic Safety, Traffic Signal, Golf Course
Revenue including green feeS, Sewer Income, Parking Meter,
Transit Services, Town Centre I and II, Bayfront, Gas Tax,
various Bond funds, Retirement, Federal Revenue, Open Space
Districts, and those realized by specific Grants.
Park Acquisition Funds Mr. Grant reported that the estimated investment earnings
for 1979-80 are predicted at $20,000 and the park dedication
fees at $57,500. This is based on 250 units for next year.
Mayor Hyde questioned the authenticity of this 250 figure
indicating that there are a considerable number of projects
"already in the fire."
Assistant City Manager Asmus indicated that the figure was
a result of the ordinance change --the money that used to go
into the park acquisition fund now goes into residential
construction.
Council discussion followed regarding the process of having
all department heads project their estimated figures and
submitting them to the Finance Director who makes up the
revenue forecasts.
Report requested Mayor Hyde asked for a report back on this matter - a
consolidated consensus on what the building prospects are
for the City. He felt there was some signigicant difference
in the figures that are being used, and wanted the staff to
look further into that 2S0-unit projected figure.
Continued revenue picture Director of Finance Grant continued with his presentation
regarding the City's projected revenue picture declaring
that the total estimated figure for 1979-80 is $18,355,692.
Recess A recess was called at 10:10 a.m. and the meeting reconvened
at 10:25 a.m.
CITY COUNCIL Mayor Hyde indicated his concern regarding the escalating
ACTIVITY 105 costs of the travel accounts for all departments due to
the increased costs in lodging, meals and transportation.
Motion to approve 105 It was moved by Councilman Scott and seconded by Mayor Hyde
that Activity 105 be approved as recommended by the City
Manager ($67,160).
Mayor's Expense Account Councilman Egdahl remarked that the Council's salaries are
adjusted each year as allowed by State law based on popu-
lation increases; however, the Mayor's salary is set by
Charter. He stated he was going to recommend a proposition
to be put on the November ballot increasing the Mayor's
salary. In the interim, he is proposing an increase in the
Mayor's monthly allowance.
Held Saturday - 8:00 a.m. - 3 - May 12, 1979
Motion amended to increase It was moved by Councilman Egdahl, seconded by Councilman
expense account Cox and ~arried th at the Mayo r's expense account
be increased by $150.00 a month (making this a total of
$300 a month), with Mayor Hyde abstaining.
Councilman Egdahl asked the City Clerk to advise the Council
of the time sequence of placing a proposition on the Novembe~
ballot.
Motion carried, as amended The motion to approve the City Council's budget - Activity
10S, as amended, carried unanimously.
Awards Banquet Mayor Hyde noted that the budget~f.igure includes having two
Separate functions th~s y~ar: onefor the Awards and City
Recognitions and the 6ther fO~ just the Boards and Com-
missions.
Councilman Cox suggested combining the Awards Banquet with
a Chamber of Commerce function since they co-sponsor the
event and it will give them an opportunity to get more
involved.
The Council concurred and the Mayor said he will work with
the Chamber on this, and perhaps also invite the Visitor
Industry members to participate.
The Council commented that the Volunteers could also be
honored at this banquet, depending on the number ofhours
spent in City service.
CITY ATTORNEY The requested City Attorney's budget for 1979-80 is $121,990
ACTIVITY 1S0 the City Manager's recommendation is $124,870.
Word Processing Terminal Assistant City Manager Asmus explained that the $11,660
budgeted in Account SS66 (Office Equipment) is for a terminal
in the Attorney's office, along with a printer, for the
Word Processor.
Deputy City Manager Robens, in answer to Council's questions
stated the Word Processor in the Engineering Department
eliminated the need for a request for one additional clerk
this year.
Councilman Scott questioned the location of the terminal,
stating that he could support the need of having one in the
City Clerk's office.
Travel account The Council discussed the City's current policy of allowing
one in-State conference and one out-of-State for each
Department Head.
Noting the Attorney's proposal for one conference out-of-Sta'
and three in-State, Councilman Scott stated that he would
support allowing the Attorney to have two in-State trips.
Attorney Lindberg stated he would delete the League of Calif-
ornia Cities Conference scheduled in September in San Francisc,
Conference deleted It was moved by Mayor Hyde, seconded by Councilman Gillow an
unanimously carried that the League of California Cities Con
ference in San Francisco ($359) be deleted.
Motion to approve It was moved by Councilman Scott, seconded by Councilman Cox
Activity 150 and unanimously carried that the City Attorney's budget
(Activity 150) be approved, as amended and as recommended by
the City Manager.
City Attorney Lindberg requested a brief Executive Session
for pending litigation.
Held Saturday - 8:00 a.m. - 4 - May 12, 1979
Motion for Executive Session It was moved by Mayor Hyde, seconded by Councilman Scott and
unanimously carried that the Council call an Executive Ses-
sion at this time for reasons of pending litigation.
The Council recessed to Executive Session at 11:15 a.m. and
the meeting reconvened at '1I:35 ~;m.
CITY CLERK The City Clerk's proposed budget is $64,200. As recommended
ACTIVITY 160 by the City Manager, the budget is $53,520.
City Clerk Fulasz noted the reductions and deletions as
recommended by the City Manager, in particular the $i0,000
for a Records Management Consultant. She stated she support,
these reductions; however, in the travel account, she asked
that one of the conferences deleted by the City Manager be
approved by Council "in title" and she will pay her own ex-
penses. The Conference is the annual California City Clerks
Conference of which she is the Treasurer.
Motion to approve It was moved by Mayor Hyde, seconded by Councilman Cox that
this Conference be approved with no expense to the City budg,
Discussion of motion Councilman Scott indicated his concern about setting a polic]
of the City paying the wages of a department head while he o:
she attends a conference.
City Manager Cole declared that this has been done in the
past whereby Administration has approved a department head
going to a session and paying the cost himself.
Assistant City Manager Asmus commented that many cities are
going this way as a compromise to PropoSition 13.
Motion carried The motion carried by the following vote,to-wit:
AYES: Mayor Hyde, Councilmen Cox, Egdahl, Gillow
Noes: Councilman Scott
Absent: None
Word Processing Councilman Scott spoke in support of having a terminal in thl
City Clerk's office and questioned whether her staff will be
using the one in the Attorney's office. City Manager Cole
felt that the City Clerk's office could very well utilize thl
Attorney's terminal in typing the Council minutes.
Council discussion A general discussion was held concerning replacing the CETA
employee in the Clerk's office with a permanent position and
the City Manager's priorities in recommending these permanenl
positions.
Motion to delete subscription Councilman Cox spoke about consolidating periodicals and pub-
lications, such as the Star-News which is budgeted for the
City Clerk.
Motion to delete subscription It was moved by Councilman Cox that this subscription be
deleted.
Mayor Hyde asked that the motion be amended to have an over-
all evaluation of all publications that are subscribed to fo3
the City to see if they can be decreased.
Motion restated It was moved by Councilman Cox, seconded by Mayor Hyde and
unanimously carried that the City Manager review the periodi-
cals and publications that are subscribed to for the City to
see whether or not some consolidation and elimination of the~
subscriptions can be achieved.
Held Saturday - 8:00 a.m. -S - May 12,1979
Motion to approve City Cterk's It was moved by COuncilman Scott, secohded by Mayor Hyde
budget and unanimously carried that the City Clerk's budget be
approved as amended and as recommendedby the City Manager'
(Activity 160).
CETA Report Councilman Scott requested a report'from staff in the next
six months as to the priority of the CETA pOSitions and-how
these should be filled in.
ELECTIONS The Elections budget of $42,280 includes th~ general munic{-
ACTIVITY 170 pal election for April 1980 along with a'runToff election in
June, if necessary.
City Clerk Fulasz stated that she did not budget for a
November consolidation election. If propositions arepropos~
to be put on this ballot, then an amount of $2,500Should be
added to the Elections budget.
Motion to increase It was moved by Councilman Egdahl, seconded by .Councilman Sc{
Account 5202 and unanimously carried that Account 5202, Activity 170, be
increased by $2,500.
Motion to approve It was moved by Councilman Egdahl, seconded by Councilman Sc~
Elections budget and unanimously carried that the Elections budget, Activity
170, be approved as amended and as recommended by the; City
Manager.
Lunch break The meeting recessed at 12:00 noon and ~econvened at 1:03 p.~
TENNIS COURT RESURFACING City Manager Cole discussed the carporing at the tennis cour~
at General Roca which has been deteriorating and becoming
loose. He recommended that the carporing be removed and the
court resurfaced.
Motion to accept It was moved by Councilman Scott, seconded by Mayor Hyde and
recommendation unanimously carried that the City Manager's recommendation bl
accepted.
ADMINISTRATION City Manager Cole explained that initially the budget was
ACTIVITY 210 proposed at$322~140 and the recommendation nowis for
$325,750, Mr~ Cbleexpla~ned '{he ~ndget~or' Ad~i~St~tlon
showman'increase in $213~120 due t6.tr~pieme~tion+O~
reorganization plan.: Three new positiOnS ha~'beefi:added:
twoDeput City Managers ~n~ 'one Senio~ Adminis'tra~ivo An~lys
in the PA{H activity.
Council discussion In answer to the Council's query, Mr. Cole stated that the
two Secretaries now is his office will handle the work of
new Deputy City Manager/Safety and Leisure.
Discu&sion followed regarding the advan{ag~s and disadvantag,
of hiring a Director of Policy Analysis and Program EValuati,
having the Assistant City Manager continue to handle the
departments now under his Supervision,.andjUstification of
hiring the new personnel.
Motion to appr0veDeputy It was moved' By N[aydr Hyde, and seconded by CouncilmanGill~
City Manager position that the CityIMana~er's recommendation be approved for ~he
I position kno~p as Deputy City ManaEe~/Safety and Leisure.
Speaking agains~ ithe motion "Councilman s~9tt,spoke ~g~i~s~.~h~ me~o~c~uggesting that
b6fore an additional pers0nlis p~t O~/th6' ~-~aff S~Yo~ld
evaluate the duties of the person that wilt be hired (Direct,
of PAPE) and see hO~:that position will function.
Recess called Mayor Hyde called a 5-minute recess, asking that the City
Manager meet with his staff to determin~ what' choice he woul,
make if the decision was made by CoUnCil to approve either
the Director of PAPE or the Deputy City Manager/Safety mid
Leisure.
Held Saturday - 8:00 a.m. - 6 - May 12, 1979
Recess A recess was called at 1:40 p.m. and the meeting reconvened
at l:45p.m.
City Manager Cole spoke in favor of keeping the two position
The Director of PAPE was previously approved by the Council
and is now being recruited, and not approVing the new Deputy
City Manager position would lose the objective of the re-
organization program.
Amendment to motion It was moved by Mayor Hyde and seconded by Councilman Gillo~
that the motion be amended to approve the position of Deput)
City Manager/Safety and Leisure and the program include that
the function of Policy Analysis and Program Evaluation be
shifted, as a department or division, to the Assistant City
Manager and that the position of Director of PAPE not be
filled.
Second amendment Councilman Gillow amended the motion to state that this be
on a trial basis - for a period of six months, after which
time the position be evaluated.
No second to amendment The additional amendment died for lack of a second.
City Manager Cole discussed the year the staff spent in
coming up with this reorganizational proposal.
Motion withdrawn Mayor Hyde withdrew his motion and the amendment. Councilm~
Gillow withdrew the seconds.
Motion to approve budget It was moved by Councilman Gillow that the City Manager's
budget be approved as recommended.
No second to motion The motion died for lack of a second.
Motion to approve position It was moved by Councilman Gillow and seconded by Councilmar
Cox that the position of Deputy City Manager/Safety and
Leisure be approved.
Motion carried The motion carried by the following vote, to-wit:
AYES: Councilmen Gillow, Cox, Egdahl, Hyde
Noes: Gouncilman Scott
Absent: None
Motion to change title It was moved by Mayor Hyde, seconded by Councilman Gillow
and unanimously carried that the title of that function be
reconsidered and that some other possible identification
suitable to the Council be proposed.
Travel Account City Manager Cole detailed the travel account which he
stated now covers the new Deputy City Manager as well.
In answer to Councilman Scott's query as to whether the
travel account meets the City policy (one in-State and one
out-of-State Conference), Mr. Cole stated it does, with the
exception of the Labor Relations Institute.
Motion to delete a It was moved by Mayor Hyde and seconded by Councilman Scott
conference that the conference budget for City Administration provide
one annual State conference attendee and one City Manager
Spring meeting attendee. (If the Manager wishes to do so,
he can send two to one and none to the other -- or one to
two).
Discussion of motion Assistant City Manager Asmus stated that what the Council
has done by this motion was totally inappropriate for this
particular department. A total of four persons are covered
by this travel account (City Manager, Assistant and two
Deputies); therefore, the City policy does not fit this
Activity.
Held Saturday - 8:00 a.m. - 7 - May 12,1979
Motion carried The motion carried by the following vote, to-wit:
AYES: Mayor Hyde, Councilmen Scott, Gillow
Noes: Councilmen Cox, Egdahl
Absent: None
Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde
Administration budget and unanimously carried that the Administration budget,
Activity 210, be approved as amended.
POLICY ANALYSIS AND PROGRAM The budget request is for $73,420; the City Manager recom-
EVALUATION - ACTIVITY 212 mended $73,620.
Assistant City Manager Asmus explained that this is a shift
out of the City Manager's budget. Included inthis budget
is $5,000 for an outside negotiator (Account 5201 ~ Profes-
sional Services).
Councilman Scott remarked that the Council had stated that
they would try a negotiator for one year and then evaluate
the results. He indicated it was not appropriate to includ~
this item in the budget without Council considering it.
Motion to eliminate It was moved by Councilman Scott, seconded by Mayor Hyde an(
Account 5201 unanimously carried that this be eliminated.
Motion to approve It was moved by Mayor Hyde and seconded by Councilman Cox
Activity 212 that the budget of Policy Analysis and Program Evaluation,
Activity 212, be approved as amended.
Motion carried The motion carried by the following vote, to-wit:
AYES: Mayor Hyde, Councilmen Cox, Egdahl, Gillow
Noes: Councilman Scott
Absent: None
DATA PROCESSING The budget as proposed isfor $59,540; the City Manager
ACTIVITY 213 recommended an increase to $60,940.
City Manager Cole stated the budget includes a permanent
position - replacing the CETA.
John Pavlicek, Consultant, discussed the operations of the
department, the contracts with the outside agencies, the
cost of the services and the purchase of the new computer.
Accounts 5268 and 5271 A~S~stant City Manager Asmus noted that the approval of the
purchase of a new computer may be considered by the City
Council on May 15.
Motion to approve Activity It was moved by Councilman Scott, seconded by Mayor Hyde am
and continue items unanimously carried that Accounts 5268 (Service to maintain
other equipment) and 5271 (Rentals and Leases) be deleted
until after the Council meeting of May 15 and that Activity
213 be approved as amended and as recommended by the City~
Manager.
PERSONNEL The Personnel Department's request is for $181,050 and the
ACTIVITY 250 City Manager recommended $154,110.
City Manager Cole explained the addition of an Administra-
tive Analyst I position and the cutting back of one Person-
nel Analyst.
Director of 'Personnel Thorsen noted the changes in the
salary amounts.
Motion to approve It was moved by Councilman Scott, secondedby Mayor Hyde an,
Activity 250 unanimously carried that Activity 250 be approved as
recommended by the City Manager.
Held Saturday - 8:00 a.m. - 8 - May 12, 1979
VOLUNTEER SERVICES The budget is requested by the Personnel Department and as
Activity 255 recommended by the City Manager, is for $1,000.
Director of Personnel Thorsen noted the amount of volunteers
in the various City departments. She explained that the
$720 budgeted in Account 5221 is for recognition awards and
not travel.
"Volunteer of the Year" In answer to the Council's query, Ms. Thorsen stated that
she approved of the idea of "Volunteer of the Year".
Motion to refer to staff It was moved by Councilman Scott, seconded by Councilman
Egdahl and unanimously carried that this be referred to star
as to whether or not there should be a "Volunteer of the Yea
and put it as part of the Awards package.
Suggestions for Volunteers Mayor Hyde suggested volunteers be used to control or allevi
vandalism in park areas. Councilman Gillow commented that t
Crime Committee is looking into this and will be making reco
mendations.
Motion to approve Volunteer It was moved by Councilman Scott, seconded by Councilman
budget Egdahl and unanimously carried that the Volunteer's budget,
Activity 255, be approved as recommended by the City Manager
FINANCE The requested budget is for $199,930; the City Manager recon
ACTIVITY 420 mended $188,370.
City Manager Cole explained the changes and increases in th~
budget along with the reclassification of personnel.
Director of Finance Grant explained the reduction in the
handling of the business licenses and the services of the
Business License Inspector.
Motion to approve It was moved by Councilman Scott, seconded by Councilman Gi]
Activity 420 and unanimously carried that Activity 420, Finance operatim
be approved as recommended by the City Manager.
PURCHASING The departmental budget is a request for $99,180. The City
ACTIVITY 520 Manager recommended $92,990.
Motion to approve It was moved by Councilman Scott, seconded by Councilman
Activity 520 Gillow and unanimously carried that Activity 520, Purchasin~
be approved as recommended by the City Manager.
INSURANCE This Activity, which provides funding for all the City's in.
ACTIVITY 700 surance coverage except worker's compensation and employee
group insurance, is budgeted for $276,960.
A general discussion ensued during which Director of Financ~
Grant explained the current City's insurance program.
Motion to approve It was moved by Councilman Scott, seconded by Mayor Hyde anl
Activity 700 unanimously carried that Activity 700 be approved as recom-
mended by the City Manager.
Community Promotion Councilman Gillow commented that representatives from the
Consideration Copley firm want to be here when the City Council considers
the Visitor Industry budget. This is scheduled for Wednes-
day evening; however, these people cannot be present until
Thursday, May 17.
Motion to continue It was moved by Councilman Gillow, seconded by Councilman
Visitor Industry budget Scott and unanimously carried that the Visitor Industry
portion of the Community Promotion budget be put off until
Thursday.
Held Saturday - 8:00 a.m. - 9 - May 12, 1979
ADJOURNMENT Mayor Hyde adjourned the meeting at 3:04 p.m. to the next
budget session scheduled for Monday, May 14, 1979 at
4:00 p.m. in the Council Chambers, Public Services Building,
276 Fourth Avenue.
City Clerk