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HomeMy WebLinkAboutcc min 1979/02/15 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA Held T, hursday - 4: 00 p .m. February 15 , 1929 An adjourned regular meeting of the City Council of the City o~ ChulaVista, California, was held on the above date beginning at 4:00 p.m. in the Council Conference Room, 276 Fourth Avenue. ROLL CALL Councilmen present: MayOr Hyde, Councilmen Cox, Egdahl, Gillow and Scott (Councilman Scott arrived late) Councilmen absent: None · Staff present: City Manager Cole, City Attorney Lindberg, Assistant City Manager Asmus, Director of Public Works Robens, Director of . Building & Housing Grady 1. REORGANIZATION OF CITY'S Noting the absence of Councilman SCott, Mayor Hyde stated ADMINISTRATIVE STRUCTURE that with the concurrence of the Council, this item will be held until the arrival of Councilman Scott. 2. RENOVATION OF CITY HALL Mayor Hyde explained that this item was on the agenda because of his concern that the City Clerk was scheduled to be moved to the Finance Department and he felt she~ should be in close proximity to the Council's office since she is charged with the supervision of the Council's secretary. He suggested exchanging the offices of the Attorney and Clerk (previouslyapproved) to ~ccomraodate that. The City Manager suggested remodeling the eld Council Chamber for either the Counci'l or Clerk's office. (Councilman Scott arrived at this time - 4:07 p.m.) . City Manager Cole added that the Council not limit itself 'tO just 'the shift (City Clerk and AttOrney) but that there might be the potential for doing mo~e with the Council ~ Chamber room. Cour{ ~se Assistant city Manager Asmus indicated that the issue of ,i' utilizin'g the City Clerk .in The functions described by the Mayor (SupervisOr of Council Secretary andBoards& C0mL mission office) is not going to solve the p~ob. lem .if she is "down the Hall." The Chamber should be'utilized; how- ever, the Courts have now indicated that they want to stay in this facility ~ntil they move to their new location at Third ~venue anj "H" Street. Motion to revise plan It was m0vedby Mayor Hyde, seconded by Councilman Egdahl' that the revision of the plan for remodeling City Hall · provide a plan which will provide close physical proximity' of the City Clerk to the City Council facilities. Speaking in I Councilman Scott said he Would like to ~e, at some time, opposition having the Secretary to the Ma~or/Counc~l be'a strong · independent position and the moti6n tends tO destroy ..I this function. He envisions the Secretary of the CoUncil~ Mayor being in charge of the B0ards~ CommissionsSecreta, ry .: and ~he Mayor having morecOnt~oI over th~ Boards and Commissions, as representative of the City Council. .The Mayor agrees that at some time~ it would be advisable ~to have the Secretary tO~{he Mayor/Council function more as an Administrative Aidet. O the C~uncil. Councilman Scott cbmmented that this ~S agreed'~tO t~o years ago a~d with Proposition 13, i~would .Be mo~e of a help right now if the peal[iOn functioned in tha~ capacity. Hold Thursday - 41:00p.m. -2- February 1S~ 1979 Motion carried The motion to revise the renovatioh plan to place the City Clerk in close proximity to the Coun.cil office tarried the following vote, toto-wit: 'AYES: Councilmen Cox, Egdahl, Hyde, GiliQw- Noes: Councilman Scott Absent: None Preliminary sketches City Manager Cole stated that the architect has done the preliminary work and if asked to do this additional work, the staff would have to negotiate a new contract. Mayor Hyde felt the staff could do this work - all that is needed at this point, are rough sketches on the alternatives. In answer to Council's questions, Director of Public Works Robens stated that, based on CounCil's decision today as to the question of having air conditioning in tke building~ staff will be negotiating with an architect to do that and it would be easy to include this new plan into that element at a minimal cost, Mr. Donald Goldman, Architect, indicated the cost of pre- paring a revised plan should not exceed $500. Assistant City Manager Asmus stated that ~he staff could como up with. the ideas and sketches of how the plan could be incorporated; after the Council approves that, the architect would be hired to do the final work. Court request City Manager Cole said he was approached by the Court Clerk* asking if they could remove the dais and remodel the Chamber for their type facility. Councilman Scott questioned whether an agreement could be worked Out with the Court allowingthem to remodel the Chamber for their use for the time until they move to thei~ new facility; then have them ~emOdelit to the City's specifications ifter'that time. Mayor Hyde noted that the CoUrt would probably need the · facility for the next two years which would greatly delay fhe renovation plan for the Council office. MotiOHto negotiate wi~h It was moved by Councilman Scott and seconaedby Councilman Co~t -' Gillow that th~ staff look into the possibilities of negotiating something with the Court so that they can use i that (old Chamber)~f it proves to be of benefit to Chula Vista. Motion carried Motion carried by following vote, to-wit: · AYES: Councilmen Scott, Cox, Egdahl, Gillow' Noes: MayOr Hyde Absent: None Senior Servfces Center In answer to the Council's questions,~ SeniOr Administrative Analyst Kesterson stated that the only difference in moving the Information Referral.=C~n~er (tRC) to either the=City Hall or Memorial Park would be the' savings in the rent; ,.. . all other costs would remain the same.- Held Thursday - 4:00 p.m. -3- February 1S, 1979 Discussion Discussion followed regarding ~he (1) suitability of moving the IRC to City Hall; (2) the cost of renovating the otd Taco restaurant facility at Memorial Way for this use - approximately $~0,000; (3) the present square footag~ ofthe IRC - 1000 ft. and the need for 1500 ft.; (4) importance: of having the Center where the seniors congregate and bus service is available; (5] the $17,500 grant received for this service along with the budgefed!S9,400 from the · Community Block Grant monies. Motion to approve It ~as moved by Councilman Cox and seconded by Mayor Hyde that. the Council app~ove'sthe concept of.the relocation Of the Senior Citizens Referral Center to the Memorial Park ~ site. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Cox, Hyde, Giltow, Scott Noes: Councilman Egdahl Absent: None Air conditioning The staff presented cost factors on the following alternates: Alternate 4 - $3S4,894; Alternate S - $312,894; and Alter- nate 7 - $220,SS9 along with the annual operating costs. Director of Public Works Robens explained the difference in the costs stating the figures are based' on the inflation factor as of July 1, 1979 when staff hopes to go to bid on~ the project. Motion to approve It was moved by Councilman Scott and~ seconded by CounCilman Alternate #4 Cox that Alternate #4 be approved (complete ai~ condition- ing and heating). Discussion Mayor Hyde spoke against the motion stating the "temperate climate" did not, in his opinion, justify spending the money. Further discussion ensued with the. mechanical'engin6er,7 ,~ Joseph Paluccio, explaining %he concepts ofthe {hree alternatives; Direc%or of Building & Housing Grady noting the waste ofenergy by thenumber of fans used th~oughout the offices during hot days and the numbe~ of small heaters during the cold days; City Manager'Cole remarking that the offices on the east side ofthe building are heated during 7 the morning hours and are not able to get dgol0d as those · " offices on the West sid~of the building. Motion carried The motion for approval of Alternate #4 carried by the following vote, to-wit: AYES: Councilmen Scott, Cox, Egdahl, Gillow Noes: Mayor Hyde Absent: None 1. REORGANIZATION OF CITY'S City Manager Cole submitted the revised chart which ho ADMINISTRATIVE STRUCTURE stated was in accordance with the Council's direction changing the policy analysis to program evaluation,and ! indicating the activity as "Director."' The Other th~el · groupings are the same as origl~ally-submittedto CounCil. Motion for approval It was moved by Councilman Cox'and Seqo~dedl~by Councilman ' Gillow that the proposed reorganizationof th~ Ci~y!~e adopted as outlined by the City Manager in the ~iagr~ms [presented at this meeting). Held Thursday - 4:00 p.m. -4- FebruaryIS, 1979 Speaking against the Councilman Scott voiced his objection tO the reorganization, proposal proposal stating that one of its purposes was to have better coordination especially between Planning, Engineering and Housing. The new Public Services Building was constructed with that same concept in mind. Councilman~Scott suggeSte;d waiting six months on the reorganization.p~oposal to see how much better the City may now run with the.new facility and the geographical relocations (Parks & Recreation moving from Rohr Park, Personnel coming into. City Hall, etc.) Cost of reorganization Mayor Hyde questioned the costs involved in the implementa- tion of the reorganization ($50,000) and indicated his concern about undertaking a plan that would be more costly to the City especially in light of Proposition 13 which was to cut back on staff and functions. City Manager Cole explained that the new Administrative Analyst position is a very important one; however, the recruitment for a Deputy City Manager in charge of PoliCe, Fire, Parks & Recreation and Library could. wait for awhile. The Assistant City Manager Would function as the head of the two groups in the'interim. Councilman Scott commented that he could not see the agency heads operating without secretaries and the need is there to recruit more personnel. In answer to the Mayo.r's query, Assistant City Manager Asmus said he would have a more definite answer by budget time as to whether or not.it would be feasible to have.twe tiers (agency heads) insteadof three. Amendment to motion It was moved by Mayor Hyde that the motion be amended to provide initially that the ~uperviSion over Police, Fire, Parks & Recreation, Library, FinanCe, Purchasing, Personnel and Equipment, be assigned to the Assistant City Manager until the Manager gets approval from the Council to fill the other position. No second to motion The motion died for lack of second. Substitute motion It was moved by Councilman Egdahl and seconded by Councilman Cox that the proposed reorganization plan be approved as presented (at this meeting) and that the funding for the one Deputy City M~nager (over Police, Fire, Parks & Recreation and Library) be determined at the next Council budget session'. Elarification of motion Councilman Egdahl clarified the motion to state that the position of Administrative Analyst is in. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Cox, Hyde, Gillow Noes: Scott AbSent: None (Councilman Egd~ht left the meeting at'this time - S:S0 p.m.) 3. FEE SCHEDULE COMMITTEE It was moved by Councilman Scott, seconded by CoUncilman REPORT Gillow and unanimously carried that this item be held over until the next Council Conference. 4. CITY MANAGER'S REPORT None Held Thursday - 4:00 p.m. -5- -February 1S, 1979 5. MAYOR'S REPORT Airportletter Mayor Hyde questioned when the staff w~ula prepare the letter to the City of San Diego regarding ~h~CounCil's. position 'of moving jet evenipg flights to Brown Field. " City Attorney Lindbergsaid .hewould hav~ the letter re'dye' tomorrow. 6. COL~CIL'S COM~ENTS , Management Seminar Councilman Gftlow confirmed the dateg of April S0 ~nd M~y 1 for the Management Seminar. Motion to hold at ~oyal Inn It was moved by Councilman GilloW, seconded by Mayor Hyde that the seminar be held at t~e Royal Inn [Chula Vista) on those two ~ates. DiscuSSiOn of motion Mayor Hyde suggested holding it at Rohr Manor and for the dinner break, the Council can go over t~ The Glenn. Motion restated It was moved by Councilman Gi!low, seconded by Mayor Hyde and unanimously carried'that the seminar be held at Robx Manor. Time confirmation Councilman Gillow stated that the seminar would start at 1 o'clock and last until 6 or 7 o~clock. Noting that May 1 was a Tuesday (Council meeting day), it was suggested that perhaps the Council meeting could start a half-hour later that day, Reorganization proposal Councilman Cox thanked the Manager and staff for their approach to the reorganizational proposal. ADJOURNMENT Mayor Hyde adjourned thg meeting at S:40'p..m, to the .meeting scheduled for Tuesday, February ~0, 1979 at 7 p.m.