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HomeMy WebLinkAboutcc min 1979/01/25 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA Held Thursday - 4:00 p~m. January 25, 1979 An adjourned regular meeting of the dity Council of the City of Chuta Vista, California, was held on the above date beginning at 4:00 p.m. in the Council Conference Room, City Hall, 276 Fourth Avenue. ROLL CALL Councilmen present: Mayor Hyde, Councilmen Cox, Egdahl, Gillow, Scott (Arrived 4:05 p.m.] Councilmen absent: None Staff present: City Manager Cole, City Attorney Lindberg, Assistant City Manager Asmus, Director of Public Works Robens, City Engineer Lippitt, Senior Civil Engineer Harshman Guest: Richard King, Water Utilities Director, City of San Diego 1. REPORT ON PROJECTED In May 1978 the staff prepared a report on the projected CAPACITY NEEDS IN capacity needs in the Metropolitan Sewerage System to METROPOLITAN SEWERAGE provide the Council with information relative to the future SYSTEM sewage treatment capacity needs of the City. (Report is on file in the City Clerk's office.) The Council directed that this be considered at a future Council Conference. Report recommends sale of surplus City Manager Cole noted that the report, prepared some time capacity ago, recommended the sale of five million gallons per day of the City's current capacity reservation in the Metropoli- tan Sewerage System. In answer to a question from Mayor Hyde, Mr. William Harshman, Senior Civil Engineer, said the one million gallon= reserve capacity currently being considered for sale to Spring Valley Sanitation District is included in the five million gallon per day recommendation. (Councilman Scott arrived at this time.) Presentation by Senior Mr. Harshman added that in 1960 the City retained the firm Civil Engineer William of Engineering-Science, Inc. and their report concluded Harshman with a recommended reservation of 26.2 million gallons per day (mgd) in the system. After transfers to Montgomery Sanitation District and National City, the City's current reservation is 22.1 mgd. Mr. Harshman stated the need for review was the fact that the population growth is slower than projected (184,000 vs~ 250,000), and the industrial sewage growth is lower than projected. Sewerage flow has It was noted that since the City joined the Metropolitan doubled Sewerage System, the flow has more than doubled - 3.2 mgd in 1961 to 7.2 mgd in 1977. Conditions for sale Mr. Harshman said that the sale ofcapacity rights must of capacity be approved by the City of San Diego after determining that the change will not unbalance the System. Also, in accordance with an Agreement signed with the Spring Valley Sanitation District, the City is committed to sell capacity rights to "any other municipal corporation, public agency or district" for the purpose of serving certain areas tributary to the Sweetwater Valley, for cost plus ten percent. Held Thursday - 4:00 p.m. -2- January 25, 1979 Costs The following cost figures were given: (Approximate) Annual capital cost per mgd: $11,S23 1977~78 - Capital cost ($11,523 x 22.1) $2S4,670 " - Maintenance &' Operation 209,780 Total ~ Total cost, assuming sale of S million gallons daily: Capital costs $197,050 Maintenance and Operation ~ 209,780 Total i~,830 Net reduction $ 57,620 Recommendation Mr. Harshman said that based on the slower population growth, industrial growth not occurring at the rate projected, and the cost figures, it is recommended that the Council consider the sale of up to five million gallons per day of its current capacity reservation in the Metropolitan Sewerage System. In answer to a query from Mayor Hyde, Mr. Harshman stated the figures given are conservative, and if the City sold another 4 mgd, at cost plus 10%, it would have about $810,000 for investment, with an additional decrease in capital cost of approximately $57,000. "Potential customers" In answer to questions from the Council, Mr. Harshman said "potential customers" might be Spring Valley Sanita- tion District, Otay Municipal Water District, City of National City and City of San Diego. Motion to approve It was moved by Councilman Egdahl, seconded by Councilman staff recommendation Cox and unanimously carried that the staff recommendation be adopted to consider sale of up to five million gallons per day of the current capacity reservation in the Metro- politan Sewerage System, which includes the one million in the process of being sold. Richard King, Director Mr. King referred to a chart showing the complete Water Utilities Metropolitan Sewerage System and described the location of City of San Diego the pump stations, the outfall, the treatment plant and how the total system works, including rate of flow, legal capacity and the billing process. He said efforts are being made to reach total recycle - which is considered to be 60%. 2. REORGANIZATION PROPOSAL On January 23, 1979 the City Manager presented the Council a detailed reorganization proposal involving the creation of an executive management group consisting of the City Manager, Assistant City Manager and three Deputy City Managers. Executive Management The Assistant City Manager and three Deputy City Managers Group: City Manager, would each report directly to the City Manager and provide Assistant City Manager, top level administration and supervision, i.e., one and three Deputy City Deputy City Manager would be responsible for coordinating Managers the activities of Building and Housing, Community Develop- ment, Engineering, Planning, Street Maintenance and Transit. Another would be responsible for coordinating the Police, Fire, Library and Parks and Recreation Depart- ments; and the third would be responsible for the super- vision and direction of a new unit that would provide long-range planning, policy analysis and evaluation, and coordination of the activities of the Data Processing Department. Held Thursday - 4:00 p.m. -3- January 25, 1979 The Assistant City Manager would continue to be the City Manager's chief advisor and act in his behalf during his absences, as well as coordinate and supervise the activi- ties of Finance, Personnel, Equipment Maintenance, Purchasing and Boards and Commissions. Concerns expressed Mayor Hyde expressed two concerns regarding the proposed regarding role of reorganization, stating that: (1) the role of the Assistant City ~4anager Assistant City Manager is significantly reduced or weakened, and one of the Deputy and (2) the assignments of one Deputy City Manager for long- City Managers range planning, policy evaluation, and data systems is not managerial and is not comparable to the other two in scope of responsibility - it is more of a staff function than a line function. Staff involved in City Manager Cole stated that the reorganization chart was reorganization proposal developed with the cooperation of department heads and middle management personnel with the final proposal refined by the City Manager. Council discussion Council discussion ensued concerning the various aspects of the proposed plan. MDtion to accept It was moved by Councilman Gillow and seconded by Councilman Cox that the Council accept the reorganization proposal in concept and direct the City Managerto proceed with it as soon as he feels it is convenient. Speaking against motion Councilman Scott spoke against the motion stating the pro- posal is a minor change in organization and there is no reason for it. Amendment to motion It was moved by Mayor Hyde and seconded by Councilman Scott that the motion be amended to include that the chart be modified to provide for a City Manager, Assistant City Manage and two Deputy City Managers; and that the function of the 3 Deputy City Manager represented he modified as a staff assistant to the City B~anager or some other appropriate title. Amendment questioned Councilman Egdahl questioned the intent of the motion and asked for clarification. Amendment to motion It was moved by Mayor Hyde and seconded by Councilman Scott restated that the Deputy City Manager in charge of long-range plannin~ etc., be renamed to some other appropriate staff-type function and appropriately demonstrated on the chart. Amendment carried as The amendment to the main motion as restated carried by the restated following vote, to-wit: AYES: Mayor Hyde, Councilmen Scott, Egdahl, Gillow Noes: Councilman Cox ASsent: None Council discussion Council discussion followed with comments concerning the fact that the success of reorganization depends on personnel, and in this case staff time and input was in- volved in the proposal; the present organizaI~n has worked for years and the problem may be administrative; reorgani- zation is often a smoke screen for problems; there may be a recruitment problem; reorganization should be developed for structural effectiveness and not to "fit" people on the staff; the need for coordination of department functions at a level lower than the City Manager; necessity to free the City Manager for more top level management; reorganization should result in better budget control and provide a better level of service to the community. Held Thursday - 4:00 p.m. -4- January 25, 1979 Main Motion carried +he main motion to accept the proposal carried by the following vote, to-wit: AYES: Councilmen Giliow, Cox, Hyde Noes: CounCilmen Scott, Egdahl Absent: None Vote changed Mayor Hyde said he was disturbed concerning the three-two vote, and that he was changing his vote to a "no" vote. He stated that reorganization warrants a consensus of the Council. Motion failed With the change of vote as announced by Mayor Hyde, the motion failed by the following vote, to-wit: AYES: Councilmen Gillow, Cox Noes: Mayor Hyde, COuncilmen Scott, Egdahl Absent: None Motion to reschedule It was moved by Mayor Hyde and ~econded by Councilman item for Council Egdahl that this matter be rescheduled for reconsideration Conference in February one month from now at the second Council Conference in February (Thursday, February 22, 1979). Clarification of Motion Mayor Hyde said the reason for his motion is to give the Council an opportunity to reflect on this matter. Addition to motion It was moved by Mayor Hyde, as an addition to the motion, that the Council requests when this matter comes back for reconsideration that there is a new chart which demonstrates the amendment adopted by the Council prior to the main motion and that the Council specifically address the prob- lem of "round pegs" in "square holes." Councilman Egdahl agreed to the second and the motion carried unanimously. 3. CONSIDERATION OF In a written memorandum to the Council, City Manager Cole RETENTION OF LABOR outlined the problem of employee relations since the ATTORNEY passage of the Meyers-Milias-Brown Act requiring negotia- tions with employee groups on a myriad of subjects. He recommended that the law firm of Paterson & Taggart be retained to act as the City's chief negotiator in the cominE meet and confer sessions, noting that the consulting group has the endorsement of the League of California Cities. Total fees are estimated to be between $5,000 and $6,000. Motion to retain labor It was moved by Councilman Scott and Seconded by Councilman attorney Gillow that the Council retain a labor attorney. Additional law firms to In answer to a query from Mayor Hyde, City Manager Cole be contacted said the City Attorney is concerned that only one firm is suggested. He said the staff will be glad to talk to additional firms as suggested by the City Attorney prior to finalizing the proposal. Motion carried The motion to retain a labor attorney carried unanimously. CITY ~L~NAGER'S REPORT (None) MAYOR'S REPORT National League of Mayor Hyde distributed information to the COuncil concern- Cities Conference ing the National League of Cities' Conference in Washington Information received D.C. He asked that the Council advise the Secretary as soon as possible what reservations they want, including dates, number of people, hotels, and transporation required Held Thursday - 4:00 p.m. -5- January 25, 1979 Visit from Bob Dailey Mayor Hyde said he discussed the San Diego Transit problem with BOb Dailey today and Mr. Dailey cautioned that the City not run its own bus system. COUNCIL COMMENTS Date for management Councilman Gillow reported that the date for the management seminar - 4/30/79 seminar is now confirmed for Monday, April 30, 1979. Motion to schedule It was moved by Councilman Gillow, seconded by Mayor Hyde seminar and unanimously carried that the first management seminar be scheduled for April 30. Suggested dates Councilman Gillow said suggested dates for the second for second session seminar are May 2, 29, 30, 31 and June 1. Tentative date set It was moved by Councilman Gillow, seconded by Mayor Hyde for May 2 and unanimously carried that the second management seminar be tentatively scheduled for May 2. Request for status Councilman Scott asked if a status report could be made at report re Booz-Allen the next meeting regarding implementation of the~recommenda~ report lions in the Booz-Allen report. Request for joint Mayor Hyde announced that the staff has requested a joint Council/Redevelopment meeting of the City Council and the Redevelopment Agency Agency meeting on Thursday, February 1, 1979 at 7:00 p.m. to consider the City's Local Coastal Program. Motion to hold It was moved by Mayor Hyde, seconded by Councilman Egdahl joint meeting and unanimously carried that a joint meeting of the Council and Redevelopmerit Agency be held as requested. ADJOURN~NT Mayor Hyde adjourned the meeting at 5:40 p.m. to the joint meeting of February 1, 1979 with the Redevelopmerit Agency. Deputy' City Clerk AFFIDAVIT OF POSTING O~DER ,';TATZ OF CALIFORNIA ) OF ADJOURNME,'?~T OF MEETi~.qG COO~J'rV OF SAN DIEGO ) CITY OF CHULA VISTA I, Jane A. Diedrichs, being duly sworn deix3se and Jay: That I am the duly chosen~ qualified and acting Deputy City Clerk of the Council of the City of Chula Vista; That the Adjour~n?d Regular meeting of the Council of the City Of Chula V~sta ~as held Thursday, January 25, 1979 at 4:00 p_..m. and said meeting was adjourned to the time and place as seecified in the order of adjournment ATTAC}{ED HERETO: That on ___ January 26, .1979 F.t the hour of 10:00 a.m. I ~sted a copy of ~aid order at a conspicuous place on or near the door of the place at which said meeting of January 25, 1979 ___ was held. ~ ep~u~ C k / D Subscribed and ~worn to before me this 26th day of January 19 79 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Thursday - 4:00 p.m. January 25, 1979 Conference Room The Council met in the Council/~m~x at the City Hall, 276 Fourth Avenue~ on ~he above date at 4:00 P,M; witb the following Com~cilmen present. COUNCILMEN Mayor Hyde, Councilmen Cox, Egdahl, Gillow, Scott Absent: None ADJOURNMENT The Mayor adjourned the meeting at 5:40 p.m. until Thursday, February 1, 1979 at 7:00 P,M, in the Council Chamber (~u~c~=~c~e~e=R~m), City Hall, 276 Fourth Avenue, Chula Vista, Cal~fornza~ for a Joint meeting with the Redevelopment Agency. I, JANE A. DIEDRICHS, Deputy City Clerk of the City of Chula Vista, DO HEREBY CERTIFY that this is a full, true and correct copy of an order adopted by the City Council a~ the meeting of January 25, 1979.  ~ne A. Diedrichs, Deputy City Clerk City of Chula V~sna, California