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Home My WebLink AboutAgenda Packet 1999/01/26 Tuesday, January 26, 1999 6:00 p.m. I f J'Ury that I am ". d9Clare wnder p$n8,ty 0 per. . em"loyed by the City of G:,ui~ Vista In, the l' _. (",,:. "'\n'..! 4h3t I posted O'fice of the 'Atl " cr,. ,. ., . .. . th'l AgendalNoti~e on the !lulle::m Board ~t B .. _. ~..~ Hall on the Public S~ices BUlldln" Ollt;i ~___ .... OATED,iJ2/ 'It SIGNED - I / Council Cham hers Puhlic Servi-.:es Building Rel!ular Meetin~ of the Citv of Chula Vista City Council CALL TO ORDER I. ROLL CALL: Councilmemhers Davis_, Moot_, PaJilla_. Salas_. and Mayor Horton_" 2. PLEDGE OF ALLEGIANCE TO THE FLAG. MOMENT OF SILENCE 3. APPROVAL OF MINUTES: Decemher 15. 1998. 4. SPECIAL ORDERS OF THE DA Y: A. Employee Recognition Award of the Month - GuaJalupe Sanl:hez. Department of Lihrary and Recreation, Lihrary Division. A proclamation will he presented hy Mayor Horton. CONSENT CALENDAR (/re/1/s 5 rhrough II) The staff recommendations regartUng the following items lisled under Ihe Consent Calendar will be enacted by the Council by one motion without discussion unless a Councilmember, a member of the public, or City staff requests that the item be pulled for discussioll. If you wish to speak 011 aile of these items, please fiLL out a "Request to Speak Fonll" available ill the lobby alld submit it to the City Clerk prior to the meetillg. Items pulled from the Consent Calendar will be discussed after Board and Commission Recommendations and Action Items. Items pulled by the public will be the first items of busilless. 5. WRITTEN COMMUNICATIONS: A. Letter frum the City Attorney stating that the City Council. sitting as the Redevelupment Agency, met in Closed Session nn January 19, 1999. hut to the hest of his knowledge from ohservance nf actions taken. that there were no actions takt'n which are required under the Brown Ad to he reported. It is re\:ommended that the ldter he rei:eived and filed. B. Letter nf resignation frum the Safety Commission - Audrey Hoke. It is recommended that the resignation he accepted with regrd and the City Clerk he directed to post immediately aco)rding to the Maddy Act in the Clerk', Oftice and the Pohlic Lihrary. 6. ORDINANCE 277t REPEALING CHAPTER 3.22 OF THE MUNICIPAL CODE AUTHORIZING THE RECREATION TRUST FUND (secnnd readin~ and adoption) - In June 1998, the City Mana~er advised Council, during hudgd consideration, that the Recreation Trust Fund utilized hy the Lihrary and Recreation Department would he dissolved and all appropriate expenditures and revenUe would he converted to the Lihrary and Recreation Department General Fund hudget. Any residual balance in the Trust Fund would he transterred to the General Fund. Staff recommends Couni:i1 plai:e the ordinance on second reading and adoption. (Lihrary and Recreation Director) Agenda -2- January 26. 1999 7.A. ORDINANCE 2772 AMENDING CHAPTER 1.34 OF THE MUNICIPAL CODE RELATING TO CLAIMS REQlJIREMENTS AND PROCEDURES mrst readin,,) - The Calit<lrnia Government Code (G.c.) Section 935.4, provides that Council may authorize an employee of the City to perfilI'm such claims 'Idministration functions as are presniheJ hy resolution. In accordance with G.C. 935, the Municipal Code prescrihes the performance of claims administration functions, and sets limits as they pertain to tort and contract claims otherwise excepted under G.C. 905. The recommended actions will delegate the claims administration functions and authorization for settlement of all claims up to the current maximum allowahle hy the G.C., and update all documents policies and procedures related thereto. Staff recommends Council place the ordinance on first reading and approve the resolution. (City Manager and City Attorney) B. RESOLUTION 19349 AUTHORIZING THE RISK MANAGER TO PERFORM CLAIMS FUNCTIONS AS PERMITTED BY CALIFORNIA GOVERNMENT CODE SECTIONS 935.4 AND 949, AND AMENDING ADMINISTRATIVE PROCEDURE NUMBER 506 RELATING TO CLAIMS ADMINISTRATION 8. RESOLUTION 19350 ADOPTING THE CITY'S CAFETERIA BENEFITS PLAN FOR 1999 - The Internal Revenue Coue requires that employers offering cafeteria plans unuer Section 125 have a written plan document anu that the plan uocument he formally adopteJ hy the employer. Staff recolllmends approval of the resolution. (Director of Human Resources) 9. RESOLUTION 19351 DECLINING PARTICIPATION IN THE 1999 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM AND SUPPORTING TRANSFER OF $42,197 FROM THE PROGRAM TO THE COUNTY OF SAN DIEGO TO ENHANCE THE REGIONAL .JUVENILE INFORMATION SYSTEM - The Federal Office of Juvenile Justice and Delinquency Prevention is making Juvenile Accountahility Incentive Block Grant monies availahle to the San Diego region and it is proposed that all agencies in the County pool the resources to enhance the electronic transfer of information hdween ctgencies. Staff recommends ctrrroval of the resolution. (Chief of Police) 10. RESOLUTION 19352 ACCEPTING A CALIFORNIA STATE LIBRARY MATCHING FUNDS AWARD TO THE LIBRARY AND RECREATION DEPARTMENT, APPROPRIATING FUNDS, AND AMENDING THE FISCAL YEAR 1998/99 BUDGET - The Calitllrnia State Lihrary has announced a one-year extension of Cctlifornia Lihrary Services Act funJing. In 1987 the Lihrary received a five-year California State Lihrary grant to estahlish the Chula Vista Literacy Team and has continueJ to receive grant funds each and every year since Fiscal Year 1991/92 via {me-year extensions of the grant. The Fiscal Year 1998/99 award is haseJ on a match of $1 for every $4.34 hudgeted during Fiscal Year 1998/99. Staff recommends aprroval of the resolution. (Lihraryand Recre,atioll Director) 4/Sth's vote required. II. RESOLUTION 19340 APPROVING AN INTERIM DESIL T A TION AND GRADING AGREEMENT (pOGGI CANYON) WITH OTAY PROJECT, LLC AND AUTHORIZING THE MA YOR TO EXECUTE SAm AGREEMENT - On Novemher 19. 1996, hy Resolution Numher 18398, the City approved the Tentative Map for Tract Numher 96-04 for Village One anJ a portion of Village Five of the Otay Ranch Project SPA One. Tentative Map conditions require that, prior to issuance of a grading permit for any land within the Poggi Canyon Basin. the Jeveloper shall comply with certain conditions concerning the proposed grading and removal of any siltation within the, Poggi Canyon Basin. The Otay Ranch Company is currently processing grading plans for land locateJ.within the Poggi Canyon hasin and issuance of the grading permit is anticipated shortly. Staff rernmmends this item he continued to the meetin1! of Fehruarv 2. 1999. (Director of Puhlic Works) Continued from the meetin~ of January 19, 1999. * * * ENIJ OF COlVS/~N'f' CH,ElV/MR * * * Agenda -3- January 26, 1999 ORAL COMMUNICATIONS This is an opportunity for the general public to address the City Council on any subject mailer within the CouncU'sjurisdiction that is not an item On this agenda far public discussion. (State law, however, generally prohibits the City Council from taking action on any issues not included on the posted agenda.) If you wish to address the Council on such a subject, please complete the "Request to Speak Under Oral Communications Form" available in the lobby and submit it to the City Clerk prior to the lIIeeting. 77lOse who wish to speak, please give your name and address for record purposes and follow up action. PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES The following items hOl'e been advertised and/or posted as public hearings as required by law. If you wish to speak to any item, please fill out the "Request to Speak Form" available in the lobby and submit it to the City Clerk prior to the meeting. 12. PUBLIC HEARING PCA 98-115; CONSmERA T10N OF AMENDMENT TO CHAPTER 19.611 TO ADD PROVISIONS FOR A CITY-WmE KIOSK SIGN PROGRAM - The proposed ordinance is to allow for the estahlishment of a Kiosk Sign Program whose purpose is to: (I) Eliminate the proliferation of numerous large illegal signs along major thoroughfares of the City; (2) Allow for the construction of off-site directional kiosks each containing a specific numher of panels in order to provide adequate off-site directional signage to various residential communities; (3) Provid.:: for a uniform design for off-premise directional signs which will he more aesthdically pleasing to th.:: community; anJ (4) Control the location of off-premise signage. Staff recomm.::nds Council plac.:: the ordimmce on first reading. (Dir.::ctor of Planning and Building) ORDINANCE 2773 AMENDING SECTION 19.611.480 OF THE MUNICIPAL CODE RELATING TO ALLOWABLE OFF-SITE DIRECTIONAL SUBDIVISION SIGNAGE (fir.st readin~) BOARD AND COMMISSION RECOMMENDATIONS This is the tillle the City CouncU will consider items which have been forwarded to thelll for consideration by one of the City's Boards, Commissions, and/or Committees. None suhmitt.::d. ACTION ITEMS The items listed in this section of the agenda are expected to elicit substalltial discussiolls and deliberations by the Council, staff, or members of the general public. The items will be considered indh'idually by the Council anti staff recommendations may in certain cases be presented in the a/ternath'e. 17lOse who wish to speak, please fill out a "Request to Speak" fona available io the lobby and submit it to the City Clerk prior to the meeting. U. ORDINANCE 2769 AMENDING CHAPTER 2.52.040 OF THE MUNICIPAL CODE TO MODIFY THE DEFINITION OF "CONTRIBUTIONS" TO ALLOW FOR COLLECTION OF ADmTIONAL FUNDS TO RETIRE A DEBT INCURRED IN A DECLARATORY RELIEF ACTION OR ANY ACTION TO ENFORCE PERCEIVED RIGHTS tiNDER THE ELECTIONS CODE OR THE MUNICIPAL CODE (first readin1!) ~ During the most recent Council election a cClndidate incurr.::d suhstantial I.::gal f.::es in an effort to enforce rights under Ihe Ekction Code. The curr.::nt City ordinance eXempts from th.:: ddinition of "contrihutions" other donations made to Cl canJiJate or councilmemh.::rs to assist in paying legal fe.::s. Th.:: proposc',J Clmendment 10 the ordmancc', would make the legal d.::fens.:: fund t:x<:eption mor.:: equitahle. Staff recommends Council pl<ll'c the onlil1<1J1cc', on first !"t:.<Iding. (City Attorn.::y) Continued from the meetin:: of January 12, 1999. Agenda -4- January 26, 1999 ITEMS PULLED FROM THE CONSENT CALENDAR This is the time the City Council will discuss items which have been removed from the Consent Calendar. Agenda items pulled at the request of the public will be considered prior to those pulled by Councilmembers. OHlER BUSINESS 14. CITY MANAGER'S REPORT(S) A. Scheduling of meetings. 15. MA YOR'S REPORTfSl A. Ratification of appointment to the Performing Arts Task Force - Larry PemmJi. l6. COUNCIL COMMENTS ADJOURNMENT The meding will ad.iourn to (a closed session anJ thence to) the regular City Coul1(:ilmeeting on Fehruary 2, 1999 at 4:00 p.m. in the City Council Chamhers. Tuesday, January 26, 1999 6:00 p.m. (immediately following the City Council Meeting) ". declare under penalty of perjury that I am employed by Fo: i',' of Chu'J Vista in the OffLce of the Cit.... ,:;l<.lri\ oil:i t;::J! I posted this Agenda/NoUce on the Bulletin B~ard at the PUbIiC~1.r8 Building G;~ on,,, DATED, > ~ . 7' SIGNED ---- PllhIiC~~~~~~~;~:I~~~;~ CHULA VISTA CITY COUNCIL CLOSED SESSION AGENDA Effective April J, J994, there have been new amendments to the Brown Act. Unless the City Attorney, the City Manager or the City Council states otherwise at this time, the Council wiLL discuss and deliberate on the/allowing items of business which are pem.itted by law to be the subject of a closed session discussion, and which the Council is advised should be discussed in closed session to best protect the interests of the City. The Council is required by law to return to open session, issue any reports of final action taken in closed session, and the votes taken. However, due to the typical length of time taken up by closed sessions, the videotaping will be tenninated at this point in order to sm'e costs so that the Council's return from closed session, reports of final action taken, and a{ljournment will not be videotaped. Nevertheless, the report of final action taken will be recorded in the minutes which wiLL be available in the City Clerk's Office. I. CONFERENCE WITH LEGAL COUNSEL REGARDING: . ExistinJ.: litiJ:atinl1 pursuant to Government Code Sedinn 54956.9(a) I. Rutherford v. City of Chula Vista. 2. REPORT OF ACTIONS TAKEN IN CLOSED SESSION January 21, 1999 FROM: The Honorable Mayor and City Council /~ ~ David D. Rowlands, Jr., City Manager ~, ~ t \. City Council Meeting of January 26, 1999 TO: SUBJECT: This will transmit the agenda and related materials for the regular City Council meeting of Tuesday, January 26, 1999. Comments regarding the Written Communications are as follows: 5a. This is a letter from the City Attorney stating that the City Council, sitting as the Redevelopment Agency, met in Closed Session on January 19, 1999, but to the best of his knowledge from observance of actions taken, there were no actions taken which are required under the Brown Act to be reported. IT IS RECOMMENDED THAT THIS LETTER BE RECEIVED AND FILED. 5b. IT IS RECOMMENDED THAT AUDREY HOKE'S LETTER OF RESIGNATION BE ACCEPTED WITH REGRET AND THE CITY CLERK BE DIRECTED TO POST IMMEDIATELY ACCORDING TO THE MADDY ACT IN THE CITY CLERK'S OFFICE AND THE PUBLIC LIBRARY. DDR:mab ~~~ ~ ~~~~ ~- -",,- CllY OF CHULA VISTA OFFICE OF THE CITY ATTORNEY Date: January 21, 1999 To: The Honorable Mayor and city council ~~- John M. Kaheny, City Attorney ~ . Report Regarding Actions Taken in Closed Session for the Meeting of 1/19/99 From: Re: The City Council, sitting as the Redevelopment Agency, met in Closed Session on 1/19/99 to discuss: Council Conference with Real Property Negotiator - Government Code Section 54956.8: Pursuant to Property: 340-368 Bay Boulevard (5 parcels totaling 3.65 acres) City/Redevelopment Agency Salomone) , San Diego Unified District; B. F. Goodrich Purchase/lease terms and conditions (Chris Port Negotiating Parties: Under Negotiation: The City Attorney hereby reports to the best of his knowledge from observance of actions taken in the Closed Session in which the City Attorney participated, that there were no reportable actions which are required under the Brown Act to be reported. JMK: 19k H:\home\lorraine\lt\clossess.no 5/1-/ 276 FOURTH AVENUE. CHULA VISTA' CALIFORNIA 91910 . (619) 691-5037 . FAX (619t 409-5823 -x;;. Pa;I-<:.awnerIllqdildP~ RECEIVED January 10, 1999 '99 JM 13 P 3 :14 Mayor Shirley Horton City of Chula Vista 276 Fourth Ave Chula Vista, CA 91910 CITY OF CHULA VISI.. CITY CLERK'S OFFICi To the Honorable Mayor Shirley Horton: It is with sincere regrets that I must resign from my position as Commissioner on the Chula Vista Safety Commission I have thoroughly enjoyed this post and serving with the fmest-my fellow Commissioners, and City Staff. Uofortunately, my newest work position as Sales Agent with Auto Oub of Southern California involves working nights which conflicts with my ability to attend the Safety Commission meetings. Thank you for the opportunity to serve on this C.ommission-T will always remember it fondly. Many Thanks to my fellow Commissioners and Staff for the support they have given me and their devotion to making Chula Vista a Safer C.ommunity This was an extremely difficult, but necessary, choice to make. Respectfully, ad~ ~~ Audrey Hoke Commissioner Chula Vista Safety Commission a/ cc: John Liken, Chair Florence Picardal, Recording Secretary J;~ ('I) ~ WRITTEN -.".. -!l\ -"" "p, "r'/""A"'\""IO'" "iI'" h.... ,".... >',., ".....'.. ... '.' " , . ,.J .., .~.. ~1' " '" , ~'v iNif Ilitii~ i(,,~ .l'~ Ii '-6,' II Ii . Ill....:. 5'8 - / r !I~tj;9 >\\0\"- ORDINANCE NO. )? 7 ) ~<;fJ<< AN ORDINANCE OF THE CITY OF c~rit~~ VISTA REPEALING CHAPTER 3. 22_~ THE CHULA VISTA MUNICIP~~ CODE AUTHORIZING THE RECR~dN TRUST FUND 4Y". The City Council of the City of Chula Vista does hereby ordain as follows: SECTION I: That Chapter 3.22 of the Chula Vista Municipal Code is hereby repealed: Cha.pler 3.%% RECREATION TRUST FUli5 SeG.L':'on. 3.%1.818 Truatee d4aiqnated 5':'~po5ition pro~edur6~. 3.%%.616 Trustee designated Di~po6~t~on pro~edure6. A. All m.ou~.l;::t ""vlll;:a...LII::aJ. r....vw .t.-'Q.~t':;"",ipauL;::t ~u J..~,",,""l;aL";'Ob. pJ::O":fJ..a.Lu~ sha.ll be IJ.~lJ ill tr: tl.$ t b}' Ll...e dil ~(.. tor or 1-'Q.L 1.>:1 6.1Jl.l !:ev.Le6.t':ol"" wlJ.o i:JIJ,Qll a,,-t 6.5 L.L.u.;::tt.~e. 'f1.Ll; .LUOb.l;.l;::l i:>>L,a.ll Lt:: ke.t:-'L ~u ~uJ.';'y':"J.""'Ql c.......\."v.....uLo:t o.uJ. Sl.lall be Uoi:Jl:J., as IJeceS.5a..L.;t, Ll.l.Lvugl.lout tl.le r';';::t(..ul ~'l;6.1. fo.L. ;::tpt::,-'::"al 1Il;aJ.c.Li:tl...":".t-' couJ./v.... [v.... IUa Lt::.L ":"0.1 t",..u.. .....l...Qses I (;low]"......J.. 'l;1...l::: ic.l1..lllt::u L vI Lile pr: 091 dIllS [or wi...":""",l... Ll...e)' wt::.L II; '--'\JIlt::""' Lt::J.. D. Rt::lua.::..~J..::..1J":f hluue.}i::I ~u iuJividua1 c...........uu.uL,~ aL tl"'l:;; lI::uJ u[ Ll"'lI:: fiscal :\,ea! boa:\, Le used fo~ Ll,e ,-ol,tihuatiol, of tl,e j,Jl.v91.o!lin~ [u~ wl...~.....l... Ll"'l:;;,}' We~l:;; .....u11l:;;.....led ilJto LI...e IJext fiQ.....al yed1::, or ll"'l:;;,}' ma,}' Ll:;; L~c.ui::l[l:;;~~II::J Lo tl...e aJu.1L c.dv..;.i::Iu~,}' dCe-OUIlt [01:: otl,e! pl:o<;jl:alll developino!ol,t. c. Re.uta.";'~I':u~ .wUUl:;;.l;::l '::"u c.(,.(,.oal...ts u[ J:Jl.u":1....Q.lLL;::I wl.....:.......l... l...a.vl:;; L~~u te....u,..::........c.Ll:;;J ;::Il...a11 Ll:;; L....c....I;::I[l:;;:..:..eJ to LI"'l:;; c.Ju.1L aJ.v..:...i::Iu....,}' Q..........uu....JL [01:: othel::: pl:::o":1....a...u developll\lI::uL. (O~J 1608 ~1, 19,~, ~riol: code ~14.4e1). SECTION II: This ordinance shall take effect and be in full force on the Thirtieth day from and after its adoption. Presented By Approved As to Form By David Palmer Director of Library and Recreation ~ 6~/ COUNCIL AGENDA STATEMENT Item 7 Meeting Date_1/26/99_ a) Ordinance j 7 'l J.. Amending Chapter 1.34 of the Chula Vista Municipal Code Delegating the Performance of Claims Functions and setting limits of Authority and Amending time allowed to file a claim b) Resolution J9319Authorizing the Risk Manager to Perform Claims Functions as Permitted by California Government Code Sections 935.4 and 949, and amending Administrative Procedure No. 506, Relating to Claims Administration /'\\1 SUBMITTED BY: City Manag~~ ~l\ City Attorney r . 0.-/7 (4/5ths Vote: Yes _ NolQ The California Government Code (G.C.) Section 935.4, provides that the City Council may authorize an employee of the City to perform such claims administration functions as are prescribed by resolution. In accordance with G.C. 935, the Chula Vista Municipal Code prescribes the performance of claims administration functions, and sets limits as they pertain to tort and contract claims otherwise excepted under G.C. 905. The recommended actions will delegate the claims administration functions and authorization for settlement of all claims up to the current maximum allowable by the G.C. ($50,000) and update all documents policies and procedures related thereto. ITEM TITLE: BOARDS AND COMMISSION RECOMMENDATION: N/A RECOMMENDATION: That Council adopt the subject ordinance and resolution delegating claims administration functions and authorizing claim settlement limits as follows: Liability a. The Risk Manager be authorized to exercise independent settlement judgment on all claims up to and including $25,000; b. Claims between $25,001 and $50,000 be settled by the Risk Manager with concurrence from the City Manager and the City Attorney, c. Claims over $50,000 are settled by the City Council following receipt of a recommendation from the Risk Manager, City Manager and City Attorney, and; ?~/ 01119/994:24 PMTElmc H:\sharedlpersonel\Claim Procedure AI 1310c Item Meeting Date_1/26/99_ Page2_ Workers' Comoensation a. The Risk Manager is given the authority to settle claims up to $25,000; b. Claims between $25,001 and $50,000 be authorized by the City Manager upon the recommendation of the Risk Manager, and; c. Settlements over $50,000 are authorized by the City Council. ISSUES: Liability Claims Upon receipt of a liability claim, an investigation and evaluation of liability are commenced immediately. This is done in order to provide the claimant with a timely response, and any compensation due, as expeditiously as possible. Prompt handling of claims is an important component of an effective liability management program. Prompt claims handling provides claimants with a high level of customer service and satisfaction, it minimizes the inconvenience to the claimant, and as a result reduces the potential for additional costs to the claimant and the City. The ability to process a claim in a timely manner is largely incumbent upon the settlement authority delegated to staff. Currently the authority to settle liability claims is limited to the following: a) Claims up to $5,000 may be settled by the Risk Manager; b) Claims between $5,001 and $10,000 may be settled by the Risk Manager with the concurrence of the City Manager and the City Attorney, and; c) Claims over $10,000 must be settled by the City Council following receipt of a recommendation from the Risk Manager, approved by the City Manager and the City Attorney. These settlement limits were established in February 1989. At the time the limits were established, they were equal to maximum allowed by the Government Code. Since that time, the Government Code limits have been increased twice in recognition of the increased cost of claims, as well as the general increased cost of living over time. Increasingly we are finding that settlement or mitigation of even the most routine of claims, such as, sewer back-ups or fender benders can exceed the City's current limits. In the case of sewer back-ups, remedial actions must be taken immediately in order to avoid incurring additional damages and expenses. When routine claims exceed the settlement limits, unnecessary delays results in processing these relatively simple claims. This means additional time the claimant must wait for a determination, and any compensation due for their property damages or injuries, as well as, valuable staff time being spent on routine matters. 7-~ Item Meeting Oate_1/26/99_ Page3_ Workers' Compensation Claims Currently, there are no legislated settlement authorities for workers' compensation claims. In the absence of formal guidelines, the Risk Manager has authorized settlement payments up to $20,000. Anything over $20,000 is approved by the City Manager. Generally, the State of California dictates the amount of a workers' compensation claim settlement. Settlement amounts are calculated in a specific prescribed manner. The treating physician's report is rated, using specific criteria incorporated by law, to arrive at a level of permanent disability, which depending on age and occupation, equates to a sum of money or a permanent disability settlement. The State also requires that the permanent disability payments be made within 14 days of the date that the employee is determined to be permanent and stationary by the treating doctor. These payments, or advances in good faith toward a sum that is a reasonable expectation of the settlement, must commence within the prescribed time limits, even if there is a disagreement of the total settlement amount, or if the City is waiting for completed settlement paperwork. In nearly all cases, except those litigated, there is little discretionary action provided to the City under the Labor Code. Finally, all disability ratings and settlements, contested or not, are reviewed and must be approved by the Workers' Compensation Administration Board (WCAB). FISCAL IMPACT: Revising the settlement authority limits will not have a direct fiscal impact on the City. However, the quick and expeditious settlement of certain claims resulting from this action may help the City avoid additional legal costs and increased amounts claimed due to claimant's frustration with the settlement process. Attachments: A - Government Code Sections 905, 915, 930.4, 935 and 949 B - Recommended Revisions to Chapter 1.34 of the Chula Vista Municipal Code C - Revised Administrative Procedure 506 Claim Procedure 7-5 ..-< .::: ;, ~ " = < < < ~ '" ~ ~ '" "'- ~ ~ ..., :: '-' E ~ u r.; ..., ..., <:: ~ Q o U E-< Z ~ ~ zZ ~O ~- >E-< U O~ C-'rfJ. t- o 0\ I l{) - -- 0\ ~ o .... .w U (lJ Of) '" U .<: .-..w..., .... ~ :t .o.J (lJ " ~ :J'I:: o..~ ro....., ttl U 0" '" U 9:! rJ: ;...) ~ -' ...... 5 3 U (lJ UN " i'O'" ',.. -:J ill Q .... ;.) o c.:>.. U '" (l) U _ " ro U ~ " - ....., C .... '" 0 ~ -0 (l) .;...)0 C1'l :::: 0 E (VC'I....., " '" (lJ ~ ..., .... 0 U 0...-.....; .w..., Ci '"'.......; -" (lJ '-'.<: o..w (lJ U " ....... .;....I ill ..........:::.... I'C.;..J ttl ';::...-10. '" 3 " ill 0"-.-1 ... ~ ~ ill ...... .oJ U ~C"""" (l) 0 U 5 .... ~_.-. .t'lOO..o o u..-4 :J C'\ - "" 0. 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E o u '" ~ ?-.Ac:J Attachment 81 Chapter 1.34 CLAIMS REQBIREMENTREQUlREMENTS AND PROCEDURES Sections: 1.34.010 1.34.020 1.34.030 1.34.040 1.34.050 1.34.060 Purpose and Intent of Claim Regulations. Claim Requirement. Claims Proeedure. Time for Presentatiou of Claims. Delegation. Late Claims. 1.34.010 Purpose and intent of claims replatious. The purpose of this ordinance is to require the filing of claims for matters which are specifically excluded under Government Code ~905 and which are not governed by any other statutes or regulations expressly related thereto. Additionally, this ordinance sets forth claims presentation, consideration and payment provisions applicable to and to be incorporated by reference in, all written agreements entered into by the city. (See Government Code ~935 and ~938). (Ord 2293 ~ I (part), 1989). 1.34.020 EllrimClalms Requirement. No suit shall be brought against the city unless a claim has been presented in writing and filed with the Risk Manager of the city ofChula Vista and acted upon by the city. (Ord 2293 ~I (pan), 1989). 1.34.030 Claims Pl'IlCuhll ,Procedllres. Each claim filed pursuant to this chapter. shall follow the requirements prescribed by Title I, Division 3.6 ofthe California Government Code (commencing with Section 900, excluding Section 905). (Ord 2293 ~ I (part), 1989). 1.34.040 Time for Presentatiou of Claims. A. A claim relaling to a cause of action for death or for injury to person or to personal propeny or growing crops shall be presented, in the manner provided in Anicle 2 (commencing with Section 915) of the California Government Code. not later than six months after the accrual ofthe cause of action. B. Claims by the state or a state department or agency or by another local public entity for equitable indemnity or partial equitable indemnity shall be presented, in the manner provided in Anicle 2 (commencing with Section 9 I 5) of the California Government Code, not later than six months from the date the claimant is served with the complaint giving rise to the claimants claim for equitable indemnity or partial equitable indemnity. C. A claim by a public employee for fees, salaries, wages, mileage or other expenses and allowances shall be presented, pursuant to Government Code ~930.4 within one t.w.d>.d da)lSix (6) months of the accrual of the cause of action; or if a grievance procedure applicable to the claimant provides for submission of grievances regarding the payment of fees, salarie~, wages, mileage or other expenses, such claim shall be presented, pursuant to Government Code ~935. within the time specified in said grievance procedure. D. A claim relating to any other cause of action shall be presented, in the manner provided in Anicle 2 (commencing with Section 915) of the California Government Code, not later than one year after the accrual of the cause of action. 7-..2./ Attachment B2 1.34.050 Delegation. The functions of tile city council required to be perfonned in considering and rejecting, approving, compromising or settling claims provided for by this chapter are hereby delegated to and shall be perfonned by the di.e<:lur of pel 'onlldRisk Manager. The cIifeelerDirector ofjjnlll.~rinance may cause a warrant to be issued upon the city treasury in the amount for which any such claim has been allowed. compromised or settled, by the 4irlX.M. of pClJo'DlGlRisk Manager, provided such amount does not exceed $18,888550,000. (Ord 2293 ~ 1 (part), 1989). 1.34.060 Late Claims. If claims required by this chapter to be submitted within a period ofless than one year are not submitted within the stated time (see ~1.34.040 A, B, and C). an application may be made to the city to present such claim within one year of the accrual of the cause of action and in accordance with the requiremen1S of Government Code ~930.4 and ~935(e). (Ord 2293 ~], 1989). 7~.2 2. Attachment C1 ADMINISTRATIVE POLICY NO. 506 CLAIMS AND COMPLAINTS AGAINST THE CITY Effective Date: Supercedes: (date) version Adopted by Resolution: I. PURPOSE: To provide instructions for the proper processing of claims, late claims, and complaints against the City. These procedures apply to tort claims (Government Code Section 910, et seq), contract claims (Government Code Section 930.2) and all Government Code Section 905 "excepted claims" in accordance with Chapter 1.34 of the Chula Vista Municipal Code. II. DEFINITIONS: A. .CLAIM" - A demand for something due or believed to be due. B. "CLAIMANT" - One who asserts a right, demand or claim. C. "COMPLAINT" - A formal allegation against a party; the first or initial pleading on the part of a plaintiff in a legal action; D. "PLAINTIFF" - The complaining party in a litigation; one who sues to obtain a remedy. III. POLICY: A. The City's Risk Manager is responsible for coordinating all claims, late claims and complaints against the City. This includes preliminary and necessary investigation and coordination with the claims administrator, when applicable. The Risk Manager will consult with and seek the advice of the City Attorney in unusual or complex situations. B. Risk Management is responsible for receiving and logging all claims. C. The City Clerk's Office and/or the City Attorney's Office are the only representatives of the City that may receive complaints and summonses against the City. The City Clerk shall forward the original to the City Attorney and a copy to Risk Management. If the original is served on the City Attorney, a copy shall be forwarded to Risk Management. ;?-.:z :3 Attachment C2 D. Risk Management is responsible for setting and reporting claim reserves; maintaining and providing loss run information to the City's pooled insurance JPA (SANDPIPA); and, insuring that all claims in excess of the City's self-insurance retention are reported to excess carriers in accordance with SANDPIPA's claims handling procedures. This may require close communication and assistance from and with the City Attorney's Office. IV. PROCEDURE FOR CLAIMS and COMPLAINT ADMINISTRATION Claims A. Receiving Claims and Distribution Within the City: Risk Management shall receive, date stamp, and maintain the original copy of all claims filed against the City (regardless of the department receiving the claim) and is responsible for maintaining a log of all claims. Claims should be filed on the City's Claim Form; however, claims may be received in any form if they contain the minimum information required by Government Code Section 910, et seq. B. Notification of Parties: The Risk Manager will review all claims and applications to present late claims as to sufficiency of information and will coordinate any required investigations between the City, the claims administrator, and any other involved parties. In all cases the Risk Manager will notify the claims administrator, the claimant, the City Attorney and the City Council when appropriate. C. Maintenance of Files: Risk Management will maintain files of active claims, update files, act as liaison between departments and outside parties and investigate claims as appropriate. D. Authorization for Claims ReviewlPayment: On behalf of the City Council of the City of Chula Vista, the Risk Manager is authorized to review claims and applications to present late claims, determine sufficiency of such claims, reject, or return ?~..2( Attachment C3 such claims as necessary. The Risk Manager is authorized to allow, compromise or settle claims against the City if the amount is $25,000 or less. Claims between $25,001 and $50,000 may be settled by the Risk Manager with concurrence from the City Manager and the City Attorney, and claims over $50,000 will be referred for settlement to the City Council with a recommendation from the Risk Manager, City Manager and City Attorney. (Gov. Code Sec. 935.4). E. Requests for Payment: The Director of Finance, upon the request of the Risk Manager, shall cause a warrant to be issued upon the treasury of the City in the amount for which a claim has been allowed, compromised, or settled, as set forth in "0" above. (Gov. Code Sec. 935.4 and Municipal Code Chapter 1.34). COMPLAINTS A. Procedure for Administration of Complaints: Upon receipt of a Complaint and/or Summons, the City Attorney shall determine whether to defend or obtain outside counsel in accordance with City Council policy. If referred to outside counsel, Risk Management may assist in coordinating representation. In cases where the City's defense has been assumed by another entity, Risk Management will immediately forward Summons/Complaints to counsel designated to receive such pleadings by the entity assuming the City's defense and monitor its handling (e.g. transit cases, etc.). Government Code Sections: 905, 915, 930.4, 935 and 949 Chapter 1.34 of the Chula Vista Municipal Code SANOPIPA Claims Handling Procedures Clmpol~' ?-02S- ORDINANCE NO. :2. ') 7 ~ AN ORDINANCE OF THE CITY OF CHULA VISTA AMENDING CHAPTER 1.34 OF THE CHULA VISTA MUNICIPAL CODE RELATING TO CLAIMS REQUIREMENTS AND PROCEDURES The city Council of the city of Chula Vista does hereby ordain as follows: SECTION I: That Chapter 1.34 of the Chula vista Municipal Code is hereby amended to read as follows: Chapter 1. 34 CLAIMS REQUIREMENT~ AND PROCEDURES Sections: 1.34.010 1.34.020 1.34.030 1.34.040 1. 34.050 1.34.060 Purpose and Intent of Claim Regulations. C1aim~ Requirement. Claims Procedure~. Time for Presentation of Claims. Delegation. Late Claims. 1.34.010 Purpose and intent of claims regulations. The purpose of this ordinance is to require the filing of claims for matters which are specifically excluded under Government Code !l905 and which are not governed by any other statutes or regulations expressly related thereto. Additionally, this ordinance sets forth claims presentation, consideration and payment provisions applicable to and to be incorporated by reference in, all written agreements entered into by the city. (See Government Code !l935 and !l938) . 1.34.020 C1aim~ Requirement. No suit shall be brought against the city unless a claim has been presented in writing and filed with the city of Chula vista and acted upon by the city. 1.34.030 Claims Procedure~. Each claim filed pursuant to this chapter, shall follow the requirements prescribed by Title 1, Division 3.6 of the California 1 74~/ Government Code (commencing with section 900, excluding Section 905) . 1.34.040 Time for Presentation of Claims. A. A claim relating to a cause of action for death or for injury to person or to personal property or growing crops shall be presented, in the manner provided in Article 2 (commencing with Section 915) of the California Government Code, not later than six months after the accrual of the cause of action. B. Claims by the state or a state department or agency or by another local public entity for equitable indemnity or partial equitable indemnity shall be presented, in the manner provided in Article 2 (commencing with Section 915) of the California Government Code, not later than six months from the date the claimant is served with the complaint giving rise to the claimant's claim for equitable indemnity or partial equitable indemnity. C. A claim by a public employee for fees, salaries, wages, mileage or other expenses and allowances shall be presented, pursuant to Government Code ~930.4 within one hundred duyo six (6) months of the accrual of the cause of action; or if a grievance procedure applicable to the claimant provides for submission of grievances regarding the payment of fees, salaries, wages, mileage or other expenses, such claim shall be presented, pursuant to Government Code ~935, within the time specified in said grievance procedure. D. A claim relating to any other cause of action shall be presented, in the manner provided in Article 2 (commencing with Section 915) of the California Government Code, not later than one year after the accrual of the cause of action. 1.34.050 Delegation. The functions of the city council required to be performed in considering and rej ecting, approving, compromising or settling claims provided for by this chapter are hereby delegated to and shall be performed by the director of peroonnel Risk Manaqer. The 4~irector of ~Einance may cause a warrant to be issued upon the city treasury in the amount for which any such claim has been allowed, compromised or settled, by the direotor of peroonnel Risk Manaqer, provided such amount does not exceed ~10,000 $50,000. 1.34.060 Late Claims. 2 74~;Z If claims required by this chapter to be submitted within a period of less than one year are not submitted within the stated time (see ~1.34.040 A, B, and C), an application may be made to the city to present such claim within one year of the accrual of the cause of action and in accordance with the requirements of Government Code ~930.4 and ~935(e). SECTION II: This ordinance shall take effect and be in full force on the thirtieth day from and after its adoption. Presented by Approved as to form by Candy Emerson, Director of Human Resources 3 7r1~3 RESOLUTION NO. /9:]1/9 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE RISK MANAGER TO PERFORM CLAIMS FUNCTIONS AS PERMITTED BY CALIFORNIA GOVERNMENT CODE SECTIONS 935.4 AND 949, AND AMENDING ADMINISTRATIVE PROCEDURE NO. 506 RELATING TO CLAIMS ADMINISTRATION WHEREAS, California Government Code Section 935.4 provides that the city Council may authorize an employee of the City to perform claims administration functions as are prescribed by resolution; and WHEREAS, in accordance with Government Code Section 935, the Chula Vista Municipal Code prescribes the performance of claims administration functions, and sets limits as they pertain to tort and contract claims otherwise accepted under Government Code Section 905; and WHEREAS, the recommended actions will delegate the claims administration functions and authorization for settlement of all claims up to the current maximum allowable by the Government Code of $50,000 and further update all documents and polices and procedures related thereto. NOW, THEREFORE, BE IT RESOLVED the City Council of the city of Chula vista does hereby delegate claims administration function and authorizes claim settlement limits as follows: Liabilitv Claims a. The Risk Manager shall be authorized to exercise independent settlement judgment on all claims up to and including $25,000. b. Claims between $25,001 and $50,000 shall be settled by the Risk Manager with concurrence from the city Manager and the City Attorney. c. Claims over $50,000 shall be settled by the city Council following receipt of a recommendation from the Risk Manager, city Manager and City Attorney; and Workers' Compensation a. The Risk Manager is given the authority to settle claims up to $25,000. 1 713-/ b. Claims between $25,001 and $50,000 authorized by the City Manager recommendation of the Risk Manager, and shall upon be the c. Settlements over $50,000 are authorized by the City Council. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby adopt revised Administrative Procedure No. 506, Claim Procedure, as set forth in Attachment "A". Presented by Approved as to form by Candy Emerson, Director of Human Resources John M. Kahen , City Atto ney H:\home\lorraine\rs\claims.pol 2 78-;< ATTACHMENT A ADMINISTRATIVE POLICY NO. 506 CLAIMS AND COMPLAINTS AGAINST THE CITY Effective Date: Supercedes: (date) version Adopted by Resolution: I. PURPOSE: To provide instructions for the proper processing of claims, late claims, and complaints against the City. These procedures apply to tort claims (Government Code Section 910, et seq), contract claims (Government Code Section 930.2) and all Government Code Section 905 "excepted claims" in accordance with Chapter 1.34 of the Chula Vista Municipal Code. II. DEFINITIONS: A. .CLAIM" - A demand for something due or believed to be due. B. "CLAIMANT" - One who asserts a right, demand or claim. C. "COMPLAINT" - A formal allegation against a party; the first or initial pleading on the part of a plaintiff in a legal action; D. "PLAINTIFF" - The complaining party in a litigation; one who sues to obtain a remedy. III. POLICY: A. The City's Risk Manager is responsible for coordinating all claims, late claims and complaints against the City. This includes preliminary and necessary investigation and coordination with the claims administrator, when applicable. The Risk Manager will consult with and seek the advice of the City Attorney in unusual or complex situations. B. Risk Management is responsible for receiving and logging all claims. C. The City Clerk's Office and/or the City Attorney's Office are the only representatives of the City that may receive complaints and surrmonses against the City. The City Clerk shall forward the original to the City Attorney and a copy to Risk Management. If the original is served on the City Attorney, a copy shall be forwarded to Risk Management. 7[f~3 D. Risk Management is responsible for setting and reporting claim reserves; maintaining and providing loss run information to the City's pooled insurance JPA (SANDPIPA); and, insuring that all claims in excess of the City's self-insurance retention are reported to excess carriers in accordance with SANDPIPA's claims handling procedures. This may require close communication and assistance from and with the City Attorney's Office. IV. PROCEDURE FOR CLAIMS and COMPlAINT ADMINISTRATION Claims A. Receiving Claims and Distribution WIthin the City: Risk Management shall receive, date stamp, and maintain the original copy of all claims filed against the City (regardless of the department receiving the claim) and is responsible for maintaining a log of all claims. Claims should be filed on the City's Claim Form; however, claims may be received in any form if they contain the minimum information required by Government Code Section 910, et seq. B. Notification of Parties: The Risk Manager will review all claims and applications to present late claims as to sufficiency of information and will coordinate any required investigations between the City, the claims administrator, and any other involved parties. In all cases the Risk Manager will notify the claims administrator, the claimant, the City Attorney and the City Council when appropriate. C. Maintenance of Files: Risk Management will maintain files of active claims, update files, act as liaison between departments and outside parties and investigate claims as appropriate. D. Authorization for Claims ReviewlPayment: On behalf of the City Council of the City of Chula Vista, the Risk Manager is authorized to review claims and applications to present late claims, determine sufficiency of such claims, reject, or return 7e-y such claims as necessary. The Risk Manager is authorized to allow, compromise or settle claims against the City if the amount is $25,000 or less. Claims between $25,001 and $50,000 may be settled by the Risk Manager with concurrence from the City Manager and the City Attorney, and claims over $50,000 will be referred for settlement to the City Council with a recommendation from the Risk Manager, City Mana9er and City Attorney. (Gov. Code Sec. 935.4). E. Requests for Payment: The Director of Finance, upon the request of the Risk Manager, shall cause a warrant to be issued upon the treasury of the City in the amount for which a claim has been allowed, compromised, or settled, as set forth in "0" above. (Gov. Code Sec. 935.4 and Municipal Code Chapter 1.34). COMPLAINTS A Procedure for Administration of Complaints: Upon receipt of a Complaint and/or Summons, the City Attorney shall determine whether to defend or obtain outside counsel in accordance with City Council policy. If referred to outside counsel, Risk Management may assist in coordinating representation. In cases where the City's defense has been assumed by another entity, Risk Management will irrmediately forward Summons/Complaints to counsel designated to receive such pleadings by the entity assuming the City's defense and monitor its handling (e.g. transit cases, etc.). Govemment Code Sections: 905, 915, 930.4, 935 and 949 Chapter 1.34 of the Chula Vista Municipal Code SANDPIPA Claims Handling Procedures OmpollC) 7!J~ COUNCIL AGENDA STATEMENT ITEM sv MEETING DATE 1/26/99 ITEM TITLE: RESOLUTION / 9'.3 52? Cafeteria Benefits Plan for 1999 Adopting the City of Chula Vista SUBMITTED BY: DIRECTOR OF HUMAN RES~y\R~Etv REVIEWED BY: CITY MANAGE~ ~ tJ!!!\ (4/5th Vote: Yes_ NolU The Internal Revenue Code requires that employers offering cafeteria plans under Section 125 have a written plan document and that the plan document be formally adopted by the employer. This resolution will fulfill this requirement. RECOMMENDATION: That Council adopt the resolution. BOARD/COMMISSION RECOMMENDATION: N/A DISCUSSION: In June 1998, Council authorized updates to the City's flexible benefit plan in compliance with IRS regulations. The City implemented a half-year transition plan to allow staff and the bargaining units to meet and confer regarding the structure and terms of the plan. In the fall of 1998, each of the City's bargaining groups was invited to send representatives to participate in "designing" the City's plan in compliance with IRS guidelines. The document presented here for formal adoption is the result of that meet and confer process. FISCAL IMPACT: None with this action. Attachment: A - City of Chula Vista Cafeteria Benefits Plan 1999 [TE/mc-RMA113 Disk-CafeteriaplanA113 - 1/19/99 2:57 PM] <g-"/ RESOLUTION NO. ) 9.J .4 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ADOPTING THE CITY OF CHULA VISTA CAFETERIA BENEFITS PLAN FOR 1999 WHEREAS, the Internal Revenue Code requires that employers offering cafeteria plans under section 125 have a written plan document and that the plan document be formally adopted by the employer; and WHEREAS, in the fall of bargaining groups was invited to participate in "designing" the City's guidelines; and 1998, each of the City's send representatives to plan in compliance with IRS WHEREAS, the document attached for formal adoption is the result of that meet and confer process. NOW, THEREFORE, BE IT RESOLVED the City council of the city of Chula vista does hereby adopt the City of Chula vista Cafeteria Benefits Plan for 1999 as set forth in Attachment A2. Presented by Approved as to form by Candy Emerson, Director of Human Resources torney H:\home\lorraine\rs\cafeplan.99 ;;--;2- Attachment Al City of Chula Vista CAFETERIA BENEFITS PLAN January 1999 [TE/mc-TEDisk- TEMiscl-007 .98J 7~3 Attachment A2 City of Chula Vista Cafeteria Benefits Plan This is a "Cafeteria Plan" of benefits for City of Chula Vista employees and is intended to qualify under Section 125 of the Internal Revenue Code. ELIGIBILITY FOR PARTICIPATION This Plan is for the exclusive benefit of employees of the City of Chula Vista. Eligible employees are defined as individuals who are: 1. Directly employed by the City of Chula Vista, and 2. Working in a half time, three quarter time or full time benefit status. Hourly employees are not eligible for this plan Employees who are on approved leave, with or without pay, under the provisions of the Family Medical Leave Act (FMLA), are entitled to full access to their flexible benefit plan during their absence. If an employee fails to return to work after such leave for any reason other than the serious illness of the employee or the family member for whom the leave was granted or through no fault of the employee, they will be required to pay all flexible benefit plan monies paid to them, or on their behalf during the absence. Employees who are on an approved unpaid leave of absence for their own disability or illness, beyond the 12 weeks allowed under the FMLA will continue to have their health insurance and their basic life insurance premiums paid by their Flexible Benefit Plan, but will not have access to any other portion of their flexible benefit plan allotment. Upon their return, their flexible benefit plan allotment will be prorated for the balance of the year. The City of Chula Vista does not pay for an employee's benefits if the employee is in an unpaid status for any reason than those indicated above. The employee may choose to continue their health, and certain optional benefits coverage at their own cost until they return to work or for the designated length of time as determined by the City of Chula Vista. If the premiums are not paid, the coverage will be short-term canceled. The coverage will be reinstated immediately upon the employee's return to work, or the first of the month after their return if premiums were not paid during the employee's absence. PLAN YEAR The Plan Year is from January 1 to December 31 of each year. ELECTIONS Elections of benefits must occur during the open enrollment period prior to the start of each Plan Year or, in the case of a newly hired employee, as soon after commencement of (TE/mc- TEDisk- TEMiscl-007 .98] 2 ;;--1/ Attachment A3 employment as administratively practical. Elections must be made in writing on formslworksheets provided by the Risk Management Division. An authorization form must be signed by employees to allow for necessary deductions from their paychecks to provide the benefit coverages selected. In addition to the benefit election form (if applicable), the employee must also complete and sign all appropriate applications and enrollment forms for the specific benefits selected. If an employee fails to complete the election of benefits prior to the start of the Plan Year, that employee will automatically be enrolled at their previous year Health Insurance Plan (including dependent health offset). If not available, Risk Management will enroll the employee in a comparable plan. The remainder of the annual allotment will be placed in the cash payment. The elections are effective for the period of January 1 to December 31 of each year or, for employees hired after January 1 of a Plan Year, for the remainder of the Plan Year following the first date of enrollment. Benefits are prorated for employees hired after January 1 of each Plan Year. Benefits terminate at the time an employee terminates employment except for health and dental, which terminate on the last day of the month in which the employee terminates his/her employment. Eligible employees who terminate and are reinstated or rehired within the same Plan Year will have their previous benefit elections reactivated No new selections will be allowed until the new Plan Year commences. Elections are irrevocable except to accommodate changes in family status as defined in the Income Tax Regulations, 26 CFR Part 1, or to accommodate any significant curtailment or reduction of coverage under any given benefit plan, or in the case of any significant premium increase or decrease imposed by a third-part~ insurer. Participants who experience a change in family status may be allowed to change or revoke elections. Several examples, although not all inclusive, of the types of events that constitute a change in family status are as follows: . The marriage or divorce of the employee. . The death of the employee's spouse or dependent. . Termination or commencement of employment by employee's spouse. . Unpaid leave of absence by the employee or the employee's spouse. Changes are also permitted in the event of significant changes in health coverage of the employee or the employee's spouse that are related to the spouse's employment or are subject to the Special Enrollment Period as described in the Health Insurance and Portability and Accountability Act (HIPAA). Changes to benefit elections will be permitted only to the extent that they are consistent with and appropriate to the reason the change is requested. [TE/mc-TEDlsk- TEMiscI-007.98) 3 2" ~ .s-- Attachment p,l~ CONTRIBUTIONS Employer contributions are a fixed amount provided by the City to each eligible employee on a non-elective basis. Salary reduction agreements are provided for in this Plan for Dependent Health Insurance. DentallMedicalNision Reimbursement and Dependent Care Reimbursement Supplement Flexible Spending Accounts. In the event payroll deductions for reimbursement accounts are selected and subsequently stopped due to an eligible family status change, the reactivation of the account will not be permitted until the next plan year if elected during open enrollment. MAXIMUM CONTRIBUTIONS Eligible employees are allotted funds based on their bargaining groups. These amounts prorated for non-full-time unclassified or unrepresented employees. The allotments are as follows: UNIT AMOUNT Confidential $6,000 CVEA $5,157 Executive $8,500 IAFF o Dependents $2,150 1 Dependent $3,878 2+ Dependents $5,306 Middle Managers $6,590 POA o Dependents $2,103 1 Dependent $3,831 2+ Dependents $5,247 Senior Managers $7,000 WCE $5,592 Eligible employees may elect the cost of their dependent health insurance to be paid on a pre-tax (salary reduction) basis. In addition, an eligible employee may elect up to $2,500 for a DentallMedicalNision Reimbursement Supplement account. Single or married (filing a joint return), eligible employees may also set aside up to $5,000 from all sources per plan year for a Dependent Care Reimbursement Supplement Account. A married employee filing returns separately may set aside up to $2,500 per plan year. [TE/mc- TEDiak- TEMtscI-007.98] 4 sr~? Attachment AS BENEFITS All eligible employees participate in the Flexible Benefits Plan. Each employee must select one health insurance coverage, unless covered by another health insurance effective January 1, or if married to another City employee and are covered under the spouse's policy. All employees except those represented by IAFF, POA and WCE must elect the premium for $3,000 in life insurance coverage currently. The options in this plan are as follows: 1. Health Insurance a. Insurance Opt-out (No Health) b. Kaiser (01) (A)* c. Kaiser (02) (B)* d. PacifiCare Indemnity e. PacifiCare (EPO) f. PacifiCare (HMO) g. Spouse of City employee coverage *Note: A B. For classifications represented by POA and WCE only. For all classification represented by other than POA and WCE. 2. Life Insurance a. $3,000 (C)* *Note: C. Does not apply to POA, IAFF or WCE. Remaining money may be used for: 1. Dependent Health Insurance 2. Cash Payment (taxable) 3. Dental/medical/vision reimbursement 4. Dependent/child care (daycare) reimbursement 5. Employee group dental Each of these benefits is described in more detail in the Flexible Benefits Plan Summary for the Plan Year and in the respective plan documents or insurance contracts which are incorporated here by reference. [TE/me- TEDisk- TEMiocI-007.98) 5 2?~? Attachment A6 CONSTRUCTION If the plan contains contradictory provisions or if there appears to be a conflict between its provisions, the following rules apply: a. The interpretation that favors the Plan as a tax-free plan over any interpretation that might render the Plan taxable. b. Subject to paragraph (a), the rules established by the Supreme Court of California for the construction of like instruments will apply. PLAN PARTICIPATION RIGHTS As a participant in the plan, you are entitled to examine, without charge, at the Plan Administrator's office all plan documents including insurance contracts; obtain copies of all Plan Documents (at a reasonable cost) and other Plan information upon request to the Administrator. PLAN IS NOT AN EMPLOYMENT CONTRACT This plan document is not a contract of employment. Neither the creation of the Plan nor any amendment to it gives any legal or equitable right to any person against the employer. Participation in the Plan does not give any member any right to continued employment. PLAN ADMINISTRATOR The Plan Administrator is the Risk Management Division of the Human Resources Department or his/her designees. The address of the Plan Administrator is: 276 Fourth Avenue Chula Vista, CA 91910 Telephone: (619) 691-5096 [TEfmc- TEDisk- TEMlscl-007 .98] 6 yrY Attachment A7 PLAN AMENDMENT OR TERMINATION The City of Chula Vista reserves the right to amend the Plan from time to time if deemed necessary or appropriate to meet the requirements of the Internal Revenue Code and any similar provision of subsequent revenue or other laws or pursuant to negotiations with the Employee groups; provided that no such modification or amendment shall make it possible for any benefit contributions or payment to be used for, or directed to purposes other than for the exclusive benefit of participating employees and their beneficiaries under the Plan. The City reserves the right to discontinue or terminate the Plan at the end of any Plan Year or in accordance with negotiations with the Employee Groups. Any such amendment, discontinuance or termination shall be effective on January 1 of any given year or such date that is agreed upon by the City and Employee Groups. No amendment, discontinuance or termination shall allow the return of funds to the City nor the use of any funds for any purpose other than for the exclusive benefit or participating employees and their beneficiaries. [TElmc- TEDisk- TEMiscl-007 .98J 7 ?'( COUNCIL AGENDA STATEMENT ITEM TITLE: /955/ Resolution - Declining Participation in the 1999 Juvenile Accountability Incentive Block Grant Program and Supporting transfer of $42,197 from the Program to the County of San Diego to enhance the Regional Juvenile Information System Item C; Meeting Date: 1/26/99 REVIEWED BY: Chief of POIiCV- C;ty M,,,,e1Jf'- v.o ~ (4/5ths Vote: Yes_ No XX ) SUBMITTED BY: BACKGROUND: The Federal Office of Juvenile Justice and Delinquency Prevention is making Juvenile Accountability Incentive Block Grant monies available through the California Office of Criminal Justice Planning. A total of $1.1 Million dollars is available to the San Diego region and it is proposed that all of the agencies in the County pool resources which would enhance the electronic transfer of information from the Probation Department to all policing agencies in the County. RECOMMENDATION: That Council decline participation in the 1999 Juvenile Accountability Incentive Block Grant Program and support transfer of $42,197 from the program to the County of San Diego to enhance the Regional Juvenile Information System. BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable DISCUSSION: The Federal Office of Juvenile Justice and Delinquency Prevention is providing Juvenile Accountability Incentive Block Grant monies through the California Office of Criminal Justice Planning. The San Diego region, based on law enforcement expenditures and violent crime arrest data, has been allocated $1.1 Million dollars in grant funds of which Chula Vista is entitled to $42,197. The funds must be spent on specific program areas (i.e. hiring of correctional staff, Juvenile Judges, Probation Officers, development of 9---/ Page 2, Item _ Meeting Date: 1/26/99 prosecutions and sanctions for juvenile offenders and interagency information sharing. The allocation for the City of Chula Vista, if we were to submit our own proposal, would be $42,197 with a 10% ($4,219) cash match required. Staff supports the County's proposal to pool all funds together in an effort to enhance information flow between the County Probation and the Municipal Police and Sheriff's Departments in this County. Specifically, Chula Vista and other communities in the region would benefit from the electronic transfer of information between agencies via an upgrade of the existing Regional Juvenile Information System (REJIS). The enhancement of the REJIS System would better enable police personnel to know the status of young people and their criminal involvement throughout the region. Patrol Officers and School Resource Officers would have immediate access to the status of a probationer or of the young person's school status. The commitment of the $42,197 grant would aid the regional efforts of law enforcement. The review of this grant will be conducted by the Juvenile Crime Enforcement Coalition which is currently chaired by Probation Chief Alan Crogan. This item was discussed at the January San Diego Police Chiefs' and Sheriff's meeting where the group unanimously supported the County's endeavor in securing grant funding for enhancing REJIS data. It would appear that from a regional standpoint this is the best allocation for these resources. FISCAL IMPACT: There will be no impact to the general fund as a result of allowing the County to secure this grant. The County will pay the 10% matching cost and there will not be a maintenance nor user fee associated with the upgrade of the Regional Juvenile Information System. J:\USR\ADMIN\A 113\JUVJUST '7~~ RESOLUTION NO. 1935 I RESOLUTION DECLINING PARTICIPATION IN THE 1999 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM AND SUPPORTING TRANSFER OF $42,197 FROM THE PROGRAM TO THE COUNTY OF SAN DIEGO TO ENHANCE THE REGIONAL JUVENILE INFORMATION SYSTEM WHEREAS, the City of Chula Vista declines to directly participate in the 1999 Juvenile Accountability Incentive Block Grant Program administered by the Office of Criminal Justice Planning (hereafter referred to as OCJP); and WHEREAS, the City supports transfer of$42,1 97 designated to the City ofChula Vista via the Juvenile Accountability Incentive Block Grant Program to the County of San Diego for enhancement of the Regional Juvenile Information System; and WHEREAS, the City supports upgrade of the Regional Juvenile Information System to better enable police personnel to know the status of young people and their criminal involvement throughout the region; and WHEREAS, the City authorizes the County of San Diego to apply for and expend the funds for the mutual benefit of jurisdictions in the region; and 'NHEREAS, support of the County's plan to enhance the electronic transfer of information between agencies would aid the regional efforts oflaw enforcement; and WHEREAS, the County of San Diego shall agree to provide all matching funds required for the set project (including any amendment thereof, and including the matching funds for the City's allocation) under the program, ending funding terms and conditions including cash-match required by OCJP; and WHEREAS, any liability arising out of the performance of the Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the County of San Diego and not the responsibility of the City; and q-.3 WHEREAS, the City, the State of California and OCJP disclaim responsibility for any such liability; and WHEREAS, the funds received shall not be used to supplant expenditures controlled by the County of San Diego. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby decline participation in the 1999 Juvenile Accountability Incentive Block Grant Program and supports the transfer of $42, 197 from the Program to the County of San Diego to enhance the Regional Juvenile Information System. Presented by Approved as to form by Richard P. Emerson Chief of Police 2 q-,-? WHEREAS, the City, the State of Cali fomi a and OCJP disclaim responsibility for any such liability; and WHEREAS, the funds received shall not be used to supplant expenditures controlled by the County of San Diego. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby decline participation in the 1999 Juvenile Accountability Incentive Block Grant Program and supports the transfer of $42, 197 from the Program to the County of San Diego to enhance the Regional Juvenile Information System. Presented by Approved as to form by Richard P. Emerson Chief of Police 2 q-<-t COUNCIL AGENDA STATEMENT ITEM / {J MEETING DATE: 01/26/99 SUBMITTED BY: Resolution J ?f :3 5;L accepting a California State Library matching funds award to the Library and Recreation Department, appropriating funds, and amending FY 98/99 budget. Library and Recreation Di~~~W City Manager:D~ ~ ~y\ (415ths Vote: YES .lL NO_l ITEM TITLE: REVIEWED BY: In 1987, the Library received a five-year California State Library grant to establish the Chula Vista Literacy Team. The fifth and final year of this funding was FY 91/92. However, the Library continued to receive grant funds each and every year since FY 91/92 via one-year extensions of the grant. The California State Library has announced another one-year extension of California Library Services Act (CLSA) funding for programs which were awarded the original five- year grants. The FY 98/99 award is based on a match of $1 for every $4.34 budgeted during FY 98/99. This will provide $33,383 to the Chula Vista Literacy Team in FY 98/99. STAFF RECOMMENDATION: That Council adopt the Resolution accepting the grant, appropriating the funds, and amending the FY 98/99 budget. BOARD/COMMISSION RECOMMENDATION: The Library Board ofTrustees will consider this grant at its regular meeting of January 27, 1999. The Board of Trustees has traditionally supported the Literacy Team's acceptance of matching funds, which are a continuation of the original CLSA literacy grant. DISCUSSION: As an extension of the original CLSA literacy grant, this $33,383 grant is intended to supplement the Literacy Team budget and to support the Library's adult literacy program. Funds will be used to continue the professional services contract with the Computer Lab Coordinator, who provides key support to the Adult Literacy Learning Lab at the Literacy Center, located in the South Chula Vista Library. Funds will also be used to hire one or more instructors to provide in-service support to tutors, lead small group classes, and aid in the learner assessment process. This plan has been approved by the California State Library. FISCAL IMPACT: Accepting this grant will provide $33,383 in FY 98/99 to the Chula Vista Literacy Team. These funds cannot supplant existing funds. (For matching fund budget, see Attachment "A".) The budget for this grant is appropriated in Fund 216. Attachment "A": Fund 216-2164 Budget ) tJ --) CLSA MATCHING FUNDS BUDGET FY 98/99 BUDGET ACCOUNT: 216-2164 5201 Professional Services Computer Lab Assistants InstructorlTutor Mentor Library Materials TOTAL: J?J---2 $14,400. $10,983. $8,000. $33,383. ATTACHMENT "AU RESOLUTION NO. )j352 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING A CALIFORNIA STATE LIBRARY MATCHING FUNDS AWARD TO THE LIBRARY AND RECREATION DEPARTMENT, APPROPRIATING FUNDS, AND AMENDING FY 1998-99 BUDGET WHEREAS, the Chula vista Literacy Team has been awarded a one-year extension of California Library Services Act (CLSA) funding from the California State Library in the amount of $33,383; and WHEREAS, these funds cannot be used to supplant existing funds; and WHEREAS, funds will be used to continue the professional services contract with the Computer Lab Coordinator, who provides key support to the Adult Literacy Learning Lab at the Literacy Center; and WHEREAS, funds will also be used to hire one or more instructors to provide in- service support to tutors, lead small group classes, and aid in the learner assessment process. NOW, THEREFORE, BE IT RESOLVED that the city Council of the City of Chula vista does hereby accept a $33,383 California State Library matching funds award to the Library and Recreation Department. BE IT FURTHER RESOLVED that the FY 1998-99 budget is amended to appropriate $33,383 to Account 216-2164 as set forth in Attachment A, attached hereto and incorporated herein by reference as if set forth in full. Presented by Approved as to form by David Palmer, Director of Library and Recreation .4L~Q..---- M. Kaheny, Ctty At rney H:\home\lorraine\rs\CLSA /tJ-3 CLSA MATCHING FUNDS BUDGET FY 98/99 BUDGET ACCOUNT: 216-2164 5201 Professional Services Computer Lab Assistants InstructorfTutor Mentor Library Materials TOTAL: //J~ f $14,400. $10,983. $8,000. $33,383. ATTACHMENT "An ITEM TITLE: SUBMITTED BY: REVIEWED BY: COUNCIL AGENDA STATEMENT Item / / Meeting Date 1/26/99 Resolution ) 9.3 Y () Approving an Interim Desiltation and Grading Agreement (Poggi Canyon) between the City and Otay Project, LLC and authorizing the Mayor to execute said agreement. Director of Public Works r(1 City Manag~ ~~\ It is recommended that this item be continued to the meeting of 2/2/99. H:\HOME\ENGINEER\AGENDA \ORI27G 1.DRS //-) (4/5ths Vote: Yes_No.xJ COUNCIL AGENDA STATEMENT Item: J..2... Meeting Date: 1/26/99 ITEM TITLE: Public Hearing: PCA 98-05; Consideration of amendment to Chapter 19.60 to add provisions for a City-wide kiosk sign program- City of Chula Vista. Ordinance: .:< 77.3 An Ordinance of the City of Chula Vista Amending Section 19.60.480 of the Chula Vista Municipal Code Relating to Allowable Off-Site Directional Subdivision Signage. REVIEWED BY: Director of Planning and Building $ Ci", "'''''':i)tL '1f~ 4/5 Vote: Yes_ No..K- SUBMITTED BY: The proposal is to amend the Municipal Code to allow for the establishment of a kiosk sign program whose purpose is to: 1) eliminate the proliferation of numerous large illegal signs along major thoroughfares of the City; 2) allow for the construction of off-site directional kiosks each containing a specific number of panels in order to provide adequate off-site directional signage to various residential communities; 3) provide for a uniform design for off-premise directional signs which will be more aesthetically pleasing to the community; and, 4) control the location of off-premise signage. The existing zoning regulations provide for only a minimal amount of off-site directional signage (maximum height of 3 Ih feet and 4 If2 square feet in area) subject to approval of a Conditional Use Permit. Many developers have indicated that the current provisions for off- site signage are inadequate, which has resulted in a proliferation of illegal directional signs along major thoroughfares of the City. The Environmental Review Coordinator has determined that, as a procedural amendment, the project is exempt from the California Environmental Quality Act (CEQA) under the General Rule exemption section 15061(b)(3). CEQA only applies to projects which have the potential for causing significant effects on the environment. RECOMMENDATION: It is recommended that the City Council adopt an Ordinance amending Section 19.60.480 of the Municipal Code. /2-/ Page 2, Item: Meeting Date: 1/26/99 BOARDS/COMMISSION RECOMMENDATION: City Council On December 15, 1998, the City Council conceptually approved a proposed kiosk sign program, giving direction to staff to proceed with the proposed amendment to the Municipal Code and further steps necessary to initiate the establishment of a kiosk sign program in the City. The Council also approved in concept the kiosk sign plan. The City Council indicated their desire that the remaining steps necessary to implement the kiosk program take place in a timely manner. Plannin~ Commission On January 13, 1999, the Planning Commission held a public hearing to consider the proposed amendment to the Municipal Code. The Commission discussed the purpose and need for the proposed amendment. The Commission raised a number of issues regarding how the sign program would be implemented. After closing the public hearing, the Planning Commission voted 6-0-0 to recommend that City Council adopt the proposed Ordinance as well as encouraging the Director of Planning and Building to incorporate provisions into the sign plan allowing a development such as Otay Ranch to permit the individual villages to utilize individual panels within the kiosks. This is further addressed in the Kiosk Sign Plan. DISCUSSION: 1. Back~round At its meeting of January 13, 1999, the Planning Commission discussed three main issues regarding the proposed kiosk sign plan: 1) the enforcement of existing illegal off-site signage; 2) the location of kiosk structures in relation to speed of travel and proximity to intersections and 3) the availability of sign panels for all of the developments occurring now and in the future. Therefore, based upon the motion of approval, staff has incorporated additional language in the proposed sign plan which had been conceptually approved by City Council at its meeting of December 15,1998. Specifically, staff has added language to clarify the eligibility of the various developments in the City to utilize the available kiosk sign panels (see Attachment 2): 2. Proposed text amendment Existing text of Section 19.60.480 is shown in Attachment 3. This section shall be modified to add subsection (G) as follows: G. Community Directional Kiosk Signs /02--2 Page 3, Item: Meeting Date: 1/26/99 I. Purpose and Intent. a. This section is intended to permit off-site directional signs necessary to serve the people of Chula Vista by providing directional information so that residents and visitors can easily locate residential subdivisions and master plan communities in an attractive and safe manner consistent with the City's prohibition against off-site advertising signs or displays. A community directional kiosk sign is a sign installed and maintained according to the provisions of this section. Other signs owned and maintained by the City or the Chula Vista Redevelopment Agency shall not be subject to the provisions of this section. b. If this section or any part of it is deemed unconstitutional, all directional structures and signs permitted by this section shall be immediately removed. 2. Relationship to other provisions of this Municipal Code Section a. The provisions of subsection (G) shall apply exclusively to off-site community directional signs and any developer utilizing this subsection shall not be eligible to utilize subsections (A)-(F) above. 3. Sign Plan Approval a. An integral component of the overall sign program is the adoption of a sign plan specifying the details of the design of the kiosk structures and associated sign panels. Said sign plan shall be approved by the Director of Planning and Building. 4. Zones Permitted a. Community directional kiosk signs are permitted in zones specified in this ordinance and the Kiosk Sign Plan. 5. Administration a. The Community Directional Kiosk Sign Plan all be administered by the Director of Planning and Building for the City, or at the Director's option, the Director may designate another entity to administer the construction, installation, maintenance, and removal of kiosk structures and signs and leasing of sign space on the kiosks in accordance with the following /:2 ~ 3 Page 4, Item: Meeting Date: 1/26/99 provisions and the Kiosk Sign Plan: 1. Any permit processing costs of signs mounted on kiosk structures shall be established by the Planning and Building Director. ii Kiosks. One kiosk design as specified in the Kiosk Sign Plan shall be utilized throughout the City. Prior to construction or installation of kiosk structures, the sign program administrator shall receive Planning Director approval to ensure compliance with the following provisions: a) Locations. Kiosk structures shall be located within the public right-of-way, private property or open space at various points throughout the City as specified in the Kiosk Sign Plan. b) Construction. All kiosks shall be constructed or cause to be constructed by the designated sign program administrator in accordance with the design in the Kiosk Sign Plan. There shall be no additions, tag signs, streamers, devices, display boards, or appurtenances added to the approved kiosk structure. c) Installation. All structures shall be installed consistent with the Kiosk Sign Plan so no hazard to pedestrian or vehicular traffic will result. d) The location and number of directional signs approved for each eligible user shall be determined by the size and location of the subdivision or master plan community, and the demand for and availability of space on each kiosk. Signs shall not be approved on kiosk structures which have no available space on the date the sign is requested. e) Each kiosk will have the "City of Chula Vista" displayed in a prominent location on the sign. 6. Signs. Prior to construction and installation of directional signs on kiosk structures, the designated sign program administrator shall receive Director of Planning and Building approval of directional signs to ensure compliance with the Kiosk Sign Plan and the following provisions: )2-Y Page 5, Item: Meeting Date: 1/26/99 a. Community directional panels are exempt from the sign permitting process found elsewhere in this code when such structures are processed in accordance with this section and are in compliance with the Kiosk Sign Plan. b. All community directional signs shall be located on an approved community directional kiosk. c. Users eligible to display community directional signage on approved kiosk structures shall be limited to master plan communities and residential subdivisions exceeding 20 lots. d. No approval shall be given for directional signs on any kiosk structure if the applicant has any prohibited off site signs advertising the subdivision or master plan community anywhere within the City. If any illegal advertising signs are erected and not promptly removed upon demand by the City, the City shall direct the administrator to remove all kiosk panels for that subdivision and shall require that any agreement between the administrator and developer be canceled. Any developer whose community or subdivision panels are removed due to failure to comply with the terms of this section shall be prohibited from utilizing the community directional kiosk program for a minimum of six months. e. Approved directional signs for residential subdivisions shall be permitted until all lots or units within the subdivision or master plan community are sold or two years from the date of installation of the panel, whichever occurs first, unless otherwise extended by the Director. f. The location, number of signs, number of panels, design, color, copy, lettering, spacing, area and dimension of the signs and panels shall be specified within the Sign Kiosk Plan. 3. Analysis Existing situation: While there are provisions contained within the various SPA documents for the establishment of a kiosk sign program on-site, there is currently no provisions to allow such kiosk structures to be constructed outside the boundaries of the particular development. Off-site signage is addressed only minimally in the current provisions of the Municipal Code. This inadequacy of the current provisions of the Code to meet the needs of the development community has resulted in the proliferation of numerous large and sometimes unsightly illegal directional signs along major /2~5 Page 6, Item: Meeting Date: 1/26/99 thoroughfares of the City. The purpose of this amendment is to establish the necessary tool for allowing off-site kiosk structures which will provide the necessary directional signage needed and at the same time facilitate the removal of illegal directional signs which currently exist. Sign Program Implementation: The proposed text amendment will require the establishment of a sign program which will specify the criteria to be utilized in conjunction with the establishment of a kiosk sign program for the City. After receiving input from the major developers who will be the users of the kiosk program, staff has set forth the criteria to be used to establish and maintain the kiosk program. A revised draft of the kiosk sign plan which reflect changes recommended by the Planning Commission is shown in Attachment 2. The sign program will allow the City to enter into an agreement for the installation, maintenance, and enforcement of off-site directional signs in the eastern areas of the City. The program is to be implemented by way of an agreement between the City and an administrator to be identified through a Request for Proposal which will be circulated and awarded by the City Manager. 4. Fiscal Impact The cost to administer this program will be recovered by fees assessed upon the administrator of the kiosk sign program. The Kiosk Sign Plan requires a deposit of $4,000 with an estimated annual cost between $3,000 and $5,000. There may be a reduction in future enforcement costs to the City as a result of the implementation of this ordinance. Attachments: 1. Planning Commission Minutes and Draft Resolution 2. Revised draft kiosk sign plan (1-22-99} 3. Existing Section 19.60.480 of the Municipal Code 4. Council Agenda Statement for meeting of 12/8/98 (continued to 12/15/98) H:\SHARED\BLD _ HSG\SUE\KIOSK.! /.2 - t ORDINANCE NO. .2 773 AN ORDINANCE OF THE CITY OF CHULA VISTA CITY COUNCIL AMENDING SECTION 19.60.480 OF THE CHULA VISTA MUNICIPAL CODE RELATING TO ALLOWABLE OFF-SITE DIRECTIONAL SUBDIVISION SIGNAGE. WHEREAS, the current Zoning Ordinance allows a minimal amount of off-site directional subdivision signage subject to approval of a Conditional Use Permit, and WHEREAS, numerous major developers within the City have indicted there is a need for additional off-site directional subdivision signage within the City, and WHEREAS, most major developers already have provisions in place within the text of their SPA plans to allow a kiosk sign program to be developed for purposes of allowing subdivision directional signage within the boundaries of the development itself and have requested to the City that said provisions be extended off-site as well, and WHEREAS, requiring the developers to comply with the existing provisions of the sign ordinance has resulted in the proliferation of illegal off-site subdivision signs, and WHEREAS, the proposed amendment will require the removal of all such illegal signage prior to construction of off-site kiosk structures, and WHEREAS, the City has initiated a request to amend the Municipal Code to allow the construction of off-site kiosk structures and associated off-site directional subdivision signage, and WHEREAS, allowing the proposed off-site directional subdivision signage will provide needed signage to direct the public to particular subdivisions and remove the existing illegal signage, and WHEREAS, development of an off-site kiosk program will require the adherence to uniform guidelines to be followed in the construction of kiosks and associated signs, and WHEREAS, on January 13, 1999, the City Planning Commission voted 6-0-0 to recommend that the City Council approve the Ordinance in accordance with Resolution PCA 98- 05; and WHEREAS, the City Clerk set the time and place for a hearing on said Municipal Code amendment application and notice of said hearing, together with its purpose, was given by its publication in a newspaper of general circulation in the city, and Jd-~ 7 nrc11n~n("p Nn P~gP' ') WHEREAS, the hearing was held at the time and place as advertised, namely in the Council Chambers, 276 Fourth Avenue, before the City Council and said hearing was thereafter closed. NOW, THEREFORE, the City Council of the City of Chula Vista does hereby amend to add subsection (G) to_Section 19.60.480 of the Chula Vista Municipal Code to read in its entirety as follows: Section 19.60.480 Subdivision Directional Signage Directional advertising signs deemed necessary to indicate a change in direction to a subdivision may be authorized subject to a conditional use permit issued by the zoning administrator in accordance with the provisions of this title and the following conditions: A. The request shall denote the number of signs, their location, size and design, for consideration by the zoning administrator; B. The applicant shall file a letter of approval from each property owner or occupant on whose property proposed signs are to be located; C. The conditional use permit may be issued for a reasonable period but not to exceed six months; provided however, that the zoning administrator may grant two extensions for one-year periods without renotification or rehearing; D. The signs may pertain to only those subdivisions which are located within the city; E. The signs may be either single or double-faced or V-shaped, provided the angle between the two faces does not exceed forth-five degrees; F. No freestanding sign may exceed a height of three and one-half feet, or exceed four and one-half square feet in area. G. Community Directional Kiosk Signs I. Purpose and Intent. a. This section is intended to permit off-site directional signs necessary to serve the people of Chula Vista by providing directional information so that residents and visitors can easily locate residential subdivisions and master plan communities in an attractive and safe manner consistent with the City's prohibition against off-site advertising signs or displays. A community directional kiosk sign is a sign installed and maintained according to the provisions of this section. Other signs owned and maintained by the City or ):2 ~ r nrti-in~nrp No P~gP 1. the Chula Vista Redevelopment Agency shall not be subject to the provisions of this section. b. If this section or any part of it is deemed unconstitutional, all directional structures and signs permitted by this section shall be immediately removed. 2. Relationship to other provisions of this Municipal Code Section a. The provisions of subsection (G) shall apply exclusively to off-site community directional signs and any developer utilizing this subsection shall not be eligible to utilize subsections (A) - (F) above. 3. Sign Plan Approval a. An integral component of the overall kiosk sign program is the adoption of a sign plan specifying the details of the design of the kiosk structure and associated sign panels. Said sign plan shall be approved by the Director of Building and Housing. 4. Zones Permitted a. Community directional kiosk signs are permitted in zones specified in this ordinance and the Kiosk Sign Plan. 5. Administration a. The Community Directional Kiosk Sign Plan shall be administered by the Director of Planning and Building for the City, or at the Director's option, the Director may designate another entity to administer the construction, installation, maintenance, and removal of kiosk structures and signs and leasing of sign space on the kiosks in accordance with the following provisions and the Kiosk Sign Plan: 1. Any permit processing costs of signs mounted on kiosk structures shall be established by the Planning and Building Director. 11 Kiosks. One kiosk design as specified in the Kiosk Sign Plan shall be utilized throughout the City. Prior to construction or installation of kiosk structures, the sign program administrator shall receive Planning Director approval to ensure compliance with the following provIsIOns: a) Locations. Kiosk structures shall be located within the public )2~r Orc1;nl1nrp Nn P.g.. A. right-of-way, private property or open space at various points throughout the City as specified in the Kiosk Sign Plan. b) Construction. All kiosks shall be constructed or cause to be constructed by the designated sign program administrator in accordance with the design in the Kiosk Sign Plan. There shall be no additions, tag signs, streamers, devices, display boards, or appurtenances added to the approved kiosk structure. c) Installation. All structures shall be installed consistent with the Kiosk Sign Plan so no hazard to pedestrian or vehicular traffic will result. d) The location and number of directional signs approved for each eligible user shall be determined by the size and location of the subdivision or master plan community, and the demand for and availability of space on each kiosk. Signs shall not be approved on kiosk structures which have no available space on the date the sign is requested. e) Each kiosk will have the "City of Chula Vista" displayed in a prominent location on the sign. 6. Signs. Prior to construction and installation of directional signs on kiosk structures, the designated sign program administrator shall receive Planning Director approval of directional signs to ensure compliance with the Sign Kiosk Plan and the following provisions: a. Community directional signs are exempt from the sign permitting process found elsewhere in this code when such structures are processed in accordance with this section and are in compliance with the Sign Kiosk Plan. b. All community directional signs shall be located on an approved community directional kiosk. c. Users eligible to display community directional signage on approved kiosk structures shall be limited to master plan communities and residential subdivisions exceeding 20 lots. d. No approval shall be given for directional panels on any kiosk structure if the applicant has any prohibited off site signs advertising the subdivision or master plan community anywhere within the City. If any advertising signs are erected and not promptly removed upon demand by the City, the City )2 ~/{J ()rilln~n('p No e. f. Presented by P~gP '\ shall direct the administrator to remove all kiosk panels for that subdivision and shall require that any agreement between the administrator and developer be canceled. Any developer whose community or subdivision panels are removed due to failure to comply with the terms of this section shall be prohibited from utilizing the community directional kiosk program for a minimum of six months. Approved directional signs for residential subdivisions shall be permitted until all lots or units within the subdivision or master plan community are sold or two years from the date of installation of the panel, whichever occurs first, unless otherwise extended by the Director. The location, number of signs, number of panels, design, color, copy, lettering, spacing, area and dimension of the signs and panels shall be specified within the Sign Kiosk Plan. Approved as to form by ~~~//zaf John M. Ka ny City Attorney k:r-l- v Robert A. Leiter Director of Planning H:\SHAREDlPLANNINGlKISOKORD.COM /2 ---// CITY COUNCIL AGENDA STATEMENT Item: I] Meeting Date: 1/26/99 ITEM TITLE: Ordinance e2 7 t I amending Chapter 2.52.040 ofthe Municipal Code to modify the definition of "contributions" to allow for collection of additional funds to retire a debt incurred in a declaratory relief action or any action to enforce perceived rights under the Elections Code or the Municipal Code. L--- SUBMITTED BY: City Attome9A (4/5ths Vote: Yes _ No-...K) During the recent City Council election a candidate incurred substantial legal fees in an effort to enforce rights under the Election Code. The current City ordinance exempts from the definition of "contributions" donations made to a candidate or councilmember to assist in paying legal fees owed as a result of defending a criminal or administrative prosecution. The proposed amendment to the ordinance would make the legal defense fund exception more equitable by excluding from the definition donations made to assist in retiring legal fees incurred securing a perceived right or interest under the Election or Municipal Code. This item was considered by the City Council at the December IS, 1998, meeting. At that time the Council referred the matter to the Board of Ethics for review and comment. RECOMMENDATION: That the City Council amend the ordinance to make the legal defense fund exception within the definition of "contributions" more equitable by including fund-raising to retire debt associated with a civil action to ensure rights under the Election Code or Municipal Code. BOARD/COMMISSION RECOMMENDATION: The Board of Ethics met on December 21, 1998, to consider the referral from the City Council. The Board discussed several options including: (I) removing the current exception to the definition of contribution that allows fund-raising beyond the $250 limit to offset legal expenses incurred in defending a criminal or administrative action; (2) to go forward with the inclusion of an exception for civil proceedings but delay the effective date so that no current councilmember will benefit from the ordinance change; or (3) address the campaign contribution limits that a candidate could receive for a legal defense fund. After a thorough discussion, the Board of Ethics voted 4-2 to oppose the adoption ofthe proposed amendment. However, the Board did want the Council to be aware of the other options they had considered and scheduled a second meeting to prepare comments for the /3 -- / Council. The Board of Ethics met again on Thursday, January 7,1999. At that meeting, Councilmember Padilla spoke briefly regarding his thoughts on the proposed amendment. After a detailed discussion, the Board voted to reconsider their previous decision and unanimously voted to support the proposal with two modifications. The Board supported the amendment provided it only applies to debt incurred subsequentto its adoption and recommended a $1 000 per person donation limitation for the purpose of retiring legal debt. DISCUSSION: The Campaign Contribution Ordinance is contained within Chapter 2.52 ofthe Municipal Code. The term "contributions" for the purposes of that Chapter is contained in section 2.52.040(E). Originally, the Campaign Contribution Ordinance defined the term "contribution" as follows: "Contributions" are defined in a manner identical with the definition found in Government Code section 82015 and any related provisions in the California Administrative Code. This was amended at the January 15, 1991, Council meeting to address an ambiguity regarding donations to a candidate or councilmember to retire the debt incurred in defense of a criminal or administrative prosecution. This amendment created a legal defense fund exception to the definition of contribution. At that time, it was felt a legal defense fund was not intended to be included within the definition of "contributions' and thus, subject to the $250 limitation contained in section 2.52.050. The current definition of "contributions," incorporating the legal defense fund for criminal and administrative prosecutions, reads as follows: "Contributions" are defined in a manner identical with the definition found in Government Code section 82015 and any related provisions in the California Administrative Code, except that, notwithstanding anything contained herein to the contrary, a payment by a third party to, or for the benefit of, a councilperson made and used for the express purpose of offsetting costs already incurred by that councilperson in the defense of a criminal or administrative prosecutorial action against said councilperson, and not made or used for the purpose of aiding in the election of said councilperson, and not made within (before or after) 100 days of an election in which the council person is competing for a seat or office, shall not be deemed to be a contribution for the purposes of this chapter. Proposed Amendment The proposed amendment will make the definition of "contributions" more equitable. Currently, only legal fees incurred as a result of a criminal or administrative action are included within the legal defense fund exception. However, there are times when a candidate or councilmember must pursue an action to enforce a perceived right or interest guaranteed under either the Election Code or the Municipal Code. To pursue a civil action to enforce a right under one of these laws can result in /3~2 substantial legal fees which, when combined with the City's $250 contribution limitation, may prevent candidates from being able to ensure their rights under the law. The intent behind the definition of contribution is to ensure a level playing field among candidates in City elections. To avoid the misuse offunds the ordinance has been written to ensure the funds are only collected after the debt has been incurred. This prevents a candidate from raising funds for a potential legal action that never materializes. The constraint of payment "not made within 100 days of an election" is included as an additional safeguard to ensure the payment is unrelated to the councilmember's bid for public office and it is not used for traditional campaign expenses. Finally, the "made and used" language is added to assure the legal fund payment, despite the purpose and intent of the donating party, is not diverted to aid in an election bid. Although the payment will not be subject to the City campaign contribution ordinance, it would still subject the Councilmemberto the Fair Political Practices Commission's rules relating to the conflict of financial interest and disclosure of financial sources of income (described below). Also, there are other regulatory schemes requiring abstention for conflicts of interest which may prohibit abuse of this exception. Reporting Requirements At the December 15, 1998, City Council meeting there was discussion regarding what reporting and disclosure requirements would apply to these legal fund donations if they were exempted from the definition of contribution. If a donation is made to a Councilmember and that donation is exempted from the definition of a campaign contribution, it becomes a source of income to the Councilmember. A payment which relieves a Councilmember from a debt becomes a source of income to the Councilmember and must be reported to the Fair Political Practices Commission. If the donation is more than $250 in the preceding 12 months, then the Councilmember must analyze whether or not that source of income creates a conflict ofinteresl. Ifit creates a conflict of interest because the decision before the council is reasonably likely to have a material financial effect on the source of income to the Councilmember, the Councilmember will be prohibited from voting on the matter. The failure of a Councilmember to recuse themselves from participating in an item on which they have a conflict of interest may result in administrative or criminal prosecution. Currently, the City requires contractors to complete a disclosure form prior to being awarded a bid. This form can be modified to provide for disclosure under this amendment also. FISCAL IMPACT: None to the City. Attachment: I. Draft Amended Ordinance 2. Draft Minutes from the 12/21198 Board of Ethics meeting 3. Draft Minutes from the 1/7/99 Board of Ethics meeting J:3~3 THIS PAGE BLANK 13-7 ORDINANCE NO. :2.;7 t 9 AN ORDINANCE OF THE CITY OF CHULA VISTA AMENDING SECTION 2.52.040 OF THE CHULA VISTA MUNICIP AL CODE TO MODIFY THE DEFINITION OF "CONTRIBUTIONS" TO ALLOW FOR COLLECTION OF ADDITIONAL FUNDS TO RETIRE A DEBT INCURRED IN A DECLARATORY RELIEF ACTION OR ANY ACTION TO ENFORCE PERCEIVED RIGHTS UNDER THE ELECTIONS CODE OR THE MUNICIPAL CODE The City Council of the City ofChula Vista does ordain as follows: SECTION I: That Section 2.52.040 of the Chula Vista Municipal Code is amended to read as follows: Sec. 2.52.040 Definitions. A. "Agent". For purposes of this section, a person is the "agent" of the party to, or a participant in, a proceeding involving a license, permit or other entitlement for use only if he or she represents that person in connection with the proceeding involving the license, permit or other entitlement for use. If an individual acting as an agent is also acting as an employee or member of a law, architectural, engineering or consulting firm, or a similar entity or corporation, both the entity or corporation and the individual are "agents". B. "Candidate" means a candidate for any city elective office, the candidate's campaign committee, committee(s) controlled by the candidate, agents of the candidate, and any person acting at the behest of a candidate. An incumbent shall be presumed to be a candidate unless he or she files a written statement with the city clerk stating that he or she does not intend to be a candidate for the next election for his or her office. C. "City Campaign Statement" means the statement which, to the extent practicable, shall be similar to or consolidated with that required by state law. D. "City Elective Office" means the offices held by members of the city council and any other separately elected offices of the city. E. "Contributions" are defined in a manner identical with the definition found in Government Code section 82015 and any related provisions in the California j,dll'linistrltti. E CedE Code of Regulations, except that, notwithstanding anything contained herein to the contrary, a payment by a third party to, or for the benefit of, a councilperson made and used for the express purpose of offsetting costs I /' /J~0 already incurred by that councilperson in the defense of a criminal or administrative prosecutorial action against said councilperson, or for the ourpose of offsetting costs already incurred bv Counciloerson in a declaratory relief action or in enforcement of any oerceived rights under the Elections Code or Municioal Code during the oeriod of the camoaign. and not made or used for the purpose of aiding in the election of said councilperson, and not made within (before or after) 100 days of an election in which the councilperson is competing for a seat or office, shall not be deemed to be a contribution for the purposes of this chapter. F. "Intermediary" means a person who delivers to a candidate or committee a contribution from another person unless such contribution is from the person's employer, immediate family or an association to which the person belongs. No person who is the treasurer of the committee to which the contribution is made or is the candidate who controls the committee to which the contribution is made shall be an intermediary for such contribution. G. "Organization" means a proprietorship, labor union, firm, partnership, joint venture, syndicate, business, trust, company, corporation, association, or committee, including a political action committee. H. "Person" means a natural individual. 1. "Political Purpose" means an action by a candidate for the purpose of influencing, or attempting to influence, either directly or indirectly, the actions of the voters for or against the election of that candidate or any other candidate for the same city elective office. J. "State Campaign Statement" means an itemized report which is prepared on a form prescribed by the Fair Political Practices Commission and which provides the information required by Chapter 4 of Title 9 of the Government Code. K. "Party" means any person, who files an application for or is the subject or, a proceeding involving a license, permit or other entitlement for use. L. "Participant" means any person who is not a party, but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement of ruse, and who has a financial interest in the decision as described in Article I (Commencing with Section 87100) of Chapter 7. A person actively supports or opposes a particular decision in a proceeding ifhe or she lobbies in person, the officers or employees of the city, testifies in person before the city, or otherwise acts to influence officers of the city. 2 J3-~ M. "Regulated Independent Expenditure Committee" means an independent expenditure committee as defined in Government Code Sections 82013 and 82031 which supports or opposes in whole or in part a candidate for city elective office if contributions are made to said committee with the intent that they, or a comparable amount of funds otherwise owned by, or under the control of, the committee be used to support or oppose a particular candidate for a city elective office. SECTION II: This ordinance shall take effect and be in full force on the thirtieth day from and after its adoption. Presented and Approved as to form by c (=J 3 /J~ 7 CITY OF CHULA VISTA, CALIFORNIA MINUTES OF A BOARD OF ETHICS MEETING December 21, 1998 Park & Recreation Conference Room 3:35 p.m. MEMBERS PRESENT: Juan Gonzales, Richard Schulman, Joanne Carson, Susan Herney, Ricardo Gibert, Jean Rogers arrived 3:40 p.m. MEMBERS ABSENT: None OFFICIALS/STAFF PRESENT: City Attorney John M. Kaheny Ellen Gross, Deputy City Attorney Elizabeth Wagner Hull, Deputy City Attorney The meeting was called to order at 3:35 p.m. 1. Roll Call Chair Gonzales called roll, all members present. Chair Juan Gonzales advises the Board the only Item on the Agenda is an Item referred to the Board of Ethics from the City Council for review. Richard Schulman notes the Notice should have indicated an Item number for Public Comment and a Public Meeting. City Attorney, John M. Kaheny advises that should someone from the public wish to speak they would have a right to speak. There was no attendance from the public. 2. Soecial Item Referred by Council Chair Juan Gonzales distributed a copy of the transcription of the Council Minutes regarding Item No. 6 and two newspaper articles fro the Board and other attendees for review. Member Richard Schulman inquires as to the term "vote preclusion" as noted in the Council Minutes regarding Item No. 6 John Kaheny advises on its meaning. After review of the materials the Board held an open discussion. Chair Gonzales asks City Attorney John M. Kaheny for an overview of the Council meeting and of the current law. John Kaheny advises the Board of the history and ramifications of the proposed amendment. ):]-5 Board of Ethics Minutes December 21, 1998 Page 2 Mr. Kaheny advised the Board of a comment made by Councilmember John Moot regarding candidates taking each other to court in order to attempt to deplete the other's resources as a campaign/political strategy. Due to this and other concerns, the City Attorney 's office was asked by the City Manager to come up with this exception ensuring that any contributions given to a candidate elected to the Council that this is disclosed to the pubic. Member Richard Schulman inquires as to whether Patti Davis would have had any problems had she lost the election in seeking to raise money for the defense fund and questions what limits would have been imposed on her. John Kaheny states that in amending the current ordinance the disclosure aspect is only going to affect the candidate who wins because that person will be the one who is an office holder at the time. He further explains that Council wanted to keep the 100-day exclusion period on both sides of the election so there would be no temptation to commingle funds. Chair Juan Gonzales inquires as to how it compares to other Cities within the County. John Kaheny states that many other Cities do not have contribution limits and the Chula Vista contribution limitation was modeled after San Diego. However, San Diego does not have a "legal defense fund" exception. In response to an inquiry by Member Susan Herney regarding the origin of the ordinance, John Kaheny stated it was adopted by Council and has been amended several times, but to his knowledge it has not been subject to initiative. It is further clarified that the present ordinance does not prohibit the use of campaign contributions to pay legal expenses incurred by the campaign. Member Herney questions an issue in the Agenda Statement" . . . offsetting costs already incurred by that councilperson in the defense of a criminal or administrative prosecutorial action against said councilperson, and not made or used for the purpose of aiding in the election of said councilperson, and not made within ." John Kaheny states it can read ". . used for the purpose of otherwise aiding in the election . " which would otherwise mean going into the general campaign fund. It is further clarified by Mr. Kaheny that the funds would be used for legal expenses only and not for television commercial ads and signs and those types of expenses. )J~( Board of Ethics Minutes December 21, 1998 Page 3 Member Richard Schulman mentions the issue that continues to arise is "defense" fund. However, in this particular instance Ms. Davis is the one who initiated the suit. Mr. Schulman presents the question of her eligibility to do so the way this is currently presented. Member Richard Schulman states his concerns that a candidate may try and deplete the funds of another candidate by trying to sue them would also be eligible to use this provision. John Kaheny states Ms. Davis incurred her legal costs attempting to enforce her right under the Code. Member Joan Carson expressed her concern that the people of the City of Chula Vista should vote on this issue, rather then the Board of Ethics. The Board is accountable to the Council embers who appointed them and who would benefit from the amendment to the ordinance. Member Carson states that she is very opposed to this because she feels that a person makes decisions to run for office and, when things like this come up, one makes the choice to pursue it or not to pursue it and should be financially accountable. Member Herney then notes her concern the amendment to the ordinance may circumvent the intent of the ordinance which is to keep the campaign funding at a small contributor level to keep the big influencer(s) out of the picture. She would really hesitate to make an exception for lawsuits simply because they are another political strategy and may result in making the paying field less even. Chair Gonzales questions the possibilities of this issue going forward as an initiative instead of by City Council vote. John Kaheny states an initiative is very expensive. Chair Gonzales notes that the amendment would be something reasonable to do but questions whether it should apply retroactively or be effective for future campaigns. John Kaheny notes the lOa-day period. Member Schulman agrees with Member Carson I s point and that one consideration should be perhaps postponing the effective date. The Board went on to discuss whether Ms. Davis could have used other strategies or methods to publicize her ballot statement without incurring the $23,000.00 debt. The Board inquires as to the history of the issue that led tot he litigation. John Kaheny explains. J -3 ~ )() Board of Ethics Minutes December 21, 1998 Page 4 City Attorney John Kaheny explains to the Board they can make a recommendation to modify the proposed ordinance or simply support or oppose the amendment. Based upon the Board's comments it will go back to Council. Member Gibert recognizes there could be an instance when the candidate might have to be the one seeking to enforce their rights. The Board suggests that since it may not be given to the citizens to vote on, it should become effective for future campaigns and would not be of any benefit to a Councilmember currently sitting on the Council. Some Board members feel amending the ordinance would be appropriate to aid someone in the defense of an action and not in the initiation of an action, and others recognize that there will be times when someone may be compelled to enforce their election rights. Discussions also ensued regarding limitations and placing limits on the amounts of contributions. After lengthy discussions, the Board has several potential recommendations: (1) removing the criminal component from the ordinance; (2) to go forward with the inclusion of civil proceedings to the ordinance, with a later start date so that no current Council member will benefit from it; or (3) address the campaign contribution limits that a candidate could receive for a legal payment fund. MS (Schulman/Carson) Motion to recommend against the adoption of the proposed amendment to the ordinance. Motion carried 4-2 (Gonzales/Gibert opposed). Schulman suggests possibly giving the Council the Board's advice on what other options it may consider. The Board agrees to meet and summarize minutes to forward to Council. Chair Gonzales inquires as Secretary, Carmen Sandoval, members to Chair Gonzales. to the vacant seat on the Board. delivers a list of potential new The next meeting is called for Thursday, January 7, 1999 at 3:45 p.m. in the Park & Recreation Conference Room. /J~// Board of Ethics Minutes December 21, 1998 Page 5 The meeting adjourned at 4:50 p.m. Distributions at the meeting: Council Minutes Ordinances (Amending Newspaper Articles c:\cDs\e:r.ics\m:nutes\l22198.min J 3-!J- doval CITY OF CHULA VISTA, CALIFORNIA MINUTES OF A BOARD OF ETHICS MEETING January 7, 1999 Park & Recreation Conference Room 3:50 P.M. MEMBERS PRESENT: Ricardo Gibert, Joanne Carson, Jean Rogers, Chet DeVore, Juan Gonzales Susan Herney arrived at 4:00 p.m. MEMBERS ABSENT: Richard Schulman OFFICIALS/STAFF PRESENT: City Attorney John M. Kaheny Ellen Gross, Deputy City Attorney Elizabeth Wagner Hull, Deputy City Attorney Toni MCKean, Training Coordinator Steve Padilla, councilmember The meeting was called to order at 3:50 p.m. 1. Roll Call All members were present except Richard Schulman, who requested to be excused. MSUC (Carson/Gibert) to approve Richard Schulman's absence due to illness. Chair Gonzales advises the Board the only Item on the Agenda is to revisit the Campaign Contribution Ordinance referred to the Board of Ethics from the City Council. 2. Revisit Camoaian Contribution Ordinance referred bv Council Chair Gonzales advises Board to review the minutes of December 21, 1998 then asks for the Board's input and comments. Chair Gibert reiterates his recognition that there could be an instance when a candidate might have to be the one seeking to enforce their rights and the difficulty in having to cover the costs in doing so. He further suggests to the Board his proposals that there be disclosure, placing limitations on the amounts of contributions and if the Council were to amend the ordinance that it would not be of benefit to any Councilmember currently sitting on the Council. At the Board's request, City Attorney John Kaheny clarifies the origin and history of the ordinance. John Kaheny advised the Board that what has now evolved is if a Councilmember is charged with a campaign violation criminally they could recover all of their legal expenses to defend themselves against the act that has been alleged. Currently, the proposal to amend to the ordinance would be to allow someone who was trying to exercise their rights under the /3~jJ Board of Ethics Minutes January 7, 1999 Page 2 Election Code to also raise money to off set their costs for legal expenses. Member Susan Herney expresses her concerns in allowing someone to raise money for their legal offense or defense fund. She reiterates her concerns from the December 21, 1998 meeting wherein she opposed an amendment the ordinance that may circumvent the intent of the current ordinance to keep away the wealthy influencer(s). Councilmember Padilla introduces himself to the Board and at their request offers his thoughts and gives some clarification regarding this issue. Councilmember Padilla makes a presentation expressing his thoughts and concerns. Member Carson expresses her thought that this amendment may be a good idea, however, she feels that it should not be a benefit to anyone currently on the Council. 4:45 p.m. The Board thanks Councilmember Padilla. Councilmember Padilla and City Attorney leave the meeting. The Board went on to discuss the Item. The Board also notes their concern that this issue should not benefit anyone currently on the Council and should not retroactively apply to anything at has already occurred. MSUC (RogerS/Carson) Motion to reconsider the Board's prior motion to recommend against the adoption of the proposed amendment to the ordinance. Member Rogers states her concern regarding the issue of limited contributions to a legal fund. MSUC (Gibert/Carson) Motion to recommend the adoption of the ordinance amendment with two modifications: a $1,000.00 donation limit per person and that it not apply to a debt incurred from an election prior to the adoption of the amendment. 3. Aporove Minutes of December 21. 1998 The Board did not address this Item. 4. Oral Communications None /Y-/f Board of Ethics Minutes January 7, 1999 Page 3 The next meeting is called for Thursday, February 25, 1999 at 3:45 p.m. MSUC (Gonzales/Gibert) to adjourn the meting at 5: 5 p.m. c:\cbs\ethics\minutes\010799.min /.3~/S- 1446 Sou1tNlew Court, Chula Villa CA 91910 . Hm.656-0183 Wrk.5B5-7854 CICISroads@home.c:lm Larry Perondi · B.A. San Oiego State Unrverwlty - Social Science and Art · M.A. Azusa Pacific University - Educational Administration · Califomla Standard Teaching Credential Social Sclence and Art · Califomia Administrative Services Credential I have been a resident of Chula Vista for the last twenty-seven years. For the last twenty- three yearw, i have worked as an educator in the Sweetwater Union High SchOOl District. During these twenty-three yem, I have served as a classroom art teacher, Junior High School Principal, High School Principal, and at various district and state level positions, I am married and the father of two sons who attend our locs: public school, and who are active members in the performing arts and community service to the City of Chula Vista, As the Principal of Chula Vista High School, I have the responsibility of overseeing 2,300 students, a staff of 150 members, and a site budget in excess of S250,000, Chula VIsta High School is the home for the district's School for Creative and Performing Arts. The SCPA program has over eight hundred students enrolled. The program allows students the opportunity to major In one of seven areas Visual Arts, Dance Vocal, Theater Arts, Instrumental Music, Piano, and Stage Technology. J3~/ (:o~, XYd H:.10 ~6.'T;;.'10