HomeMy WebLinkAboutReso 1985-11979
RESOLlYrION NO.
11979
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING AGREEMENT BE'IWEEN THE CITY OF CHULA
VISTA AND THE COUNTY OF SAN DIEGO TO PROVIDE SENIOR
INFORMATION AND REFERRAL SERVICES TO THE SOUTH BAY
AREA DURING FISCAL YEAR 1985-86
AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
The City Council of the City of Chula Vista does hereby
resolve as follows:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Chula Vista that that certain agreement between THE CITY
OF CHULA VISTA, a municipal corporation, and THE COUNTY OF SAN
DIEGO, to provide senior information and referral services to the
South Bay area during fiscal year 1985-86
dated the 2nd day of April , 1985, a copy of which is
attached hereto and incorporated herein, the same as though fully
set forth herein be, and the same is hereby approved.
BE IT FURTHER
Chula Vista be, and he
execute said agreement
Vista.
RESOLVED that the Mayor of the City of
is hereby authorized and directed to
for and on behalf of the City of Chula
Presented by
Approved as to form by
err Foncerrada, Acting
Director of Parks and
Recreation
I
frft11.t'?-v)
ron, City
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
CHULA VISTA, CALIFORNIA, this 2nd
19 85 ,by the following vote. to_it:
day of
April
AYES: Councilmen
NAYES: Councifmen
ABSTAIN: Cot.rIcilmen
ABSENT: Councilmen
Scott, Moore, Cox, McCandliss
None
None
Malcolm
fi
/>;;f...,(c .
Mayor of.( th{( City of
I) (!."
7
ATTEST~A'~./ /)/;rif;hdr
/ - City lerk
1/
Chula Vista
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) s s.
CITY OF CHULA VISTA )
I, JENNIE M. FULASZ. CMC. CITY CLERK of the City of Chula Vista, California,
DO HEREBY CERTIFY that the above and foregoing is a full. true and correct copy of
RESOLUTION NO. 11979
,and that the same has not been amended or repealed.
DATED
(seal)
City Clerk
CC-660
NR'DUIT
A(J1EE~NT between the COUNTY Of SAN DIEGO, e polltlcel .ubdl.I.lon of the Stete of Cellfornle end herelnefter
coiled "County," end City of Chula Vista
CCorporete Name 01 Party)
276 Fourth Avenue, Chula Vista, CA 92010
(Street Address) (Clty/St.te)
hereln.fter c.lled "Contr.ctor,' for the pro.l.lon of ser.lces under the
(Zip Code)
(check one):
1--.1 Stete .nd Loc.1 FI.c.1 Assl.t.nce Act of 1972, .. emended (Re.enue Sherlng)
11...1 Older .....rlc.n. Act of 1965, Title I II ..s emended,
1--.1
Wff:REAS, Contrector Is apecl.lly tr.lned .nd possess.s certeln skI Ila, experIence, educetlon, .nd competenoe
to pro.lde cert.ln ser.loe. .nd County, conslatent wIth the Intent of sold Act, desire. to eng.ge Contr.ctor
to render certeln ser.lces, In p.rtlculer to operate the
South Say Senior Information and Referral Center
Project, hereln.fter celled "ProJect.'
Wil:REAS, pursuent to the pro.lalon. of C.llfornl. Go.ernment Code section 26227, the Bo.rd of Supervl.or.
of County I. .uthor Iz.d to .nt... . contr.ct for auch .....1 ce.:
NOW THEREFORE the p....tl.s h....to do lIutuelly .gree .s set forth In:
[>>tIBIT
A
B
!..!ill.
C
o
Gener.' Pro.lalons
Stend.rd end Flacel Pro.lslons on fll. with County
R.pr.sent.tl.. .s Document No. AAA Form 500S ( Rev. 2/85)
end by thl. r.f...enoe Incorpor.t.d hereIn.
Ser.loe ProvIsIon.
Budget
I_I IN WITNESS THEREOf COUNTY .nd CONTRACTOR h.v. .xecuted thIs Agr_nt to be effectIve
the dete thla Agr_nt Is .pproved by the aoerd of Supervl.ors or ILl July 1. 1985
.
'-{2
By: . 0A/J {!u-nM1-1~/
CI.rk of the Boerd of Super.lsor.
CONTRACTOR :
Slgnetur.:
~lC;.
(
Gregory R. Cox
N_ (typed):
Tltl.:
Mayor
(Reserved for County Counc II Approve I)
(Reser..d for Audltor-COntroll.r .sslgnment of
County contrect n...ber)
d;;LIi-fO-~
(Reserved for C~fI~r~~ Su~.I__'
posting of ..,nG&I,.._rfbt8YeW;;:Sang:
MAY 141985 -#670
~IJ~
,. ,f th" Board nf !':uoorvlso'"
(Reser.ed for CI.II Ser.lce Commission
determlnetlon r.qulred by County Charter 1916)
;2- 1197'1
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-....,.---.-........--.-,---."--.-----------.-.
EXHIBIT ~ - GENER~l PROYISIONS
I. ~DMINISTAATION, County'. DIrector, Depert....nt of the ~reo ~gency on ~glng, herelnalter coiled County
Representethe, she'1 represent County In ell 1'18tterl. pertainIng- to thh Agreement end she! t ed!'TIlnhter
thl. Agreement on beholf of County. County tepresentetlve .holl r.colye end epproye clelms for payment,
eudlt .nd Inopect records, monitor ProJ.ct servlc.s, .nd proYlde oth.r technical guldenc. as required.
Any ch.nge to 'erms .nd conditions of thl. Agr........nt sh.11 comply with Exhibit B. por.gr.ph 2B. Contr.ctor's
(deslgna'.dolflclal Tltl., MayO~ City of (hula Vista sh.II be In ch.rge of perfOMlllng
this Agr..ment .nd shall admlnls'er this Agreement 01\ beh.lf of Contractor.
2. TERM: The tem of this Agreement sh.11
..d Including June 30. 19R5
parfor.. the services proYlded hereIn.
3. CCM'ENS~TlOH: County .gr... to pey Contrector . .um not to .xceed Ispeclfy In both word. end n...bet.1
Twenty Seven Thousand Nine Hundred Thirty Seven
doller. IS 27.937 I for ....vlce. perfotMd
during the t..... of thl. Agreement In eccord wIth the ..thod. of peyment .t/puleted In Exhibit B,
4. NOTIC[: Any notIce or notloo. requlr.d or per..ltted to be given pursu.nt to thl. ~greement ..ey be per.on.lly
..rYed on the other party by the perty glv/ng .uch notice, or ...y be serv.d by certlfl.d "''', po.tage
pr.peld, r.turn receipt r.qu..ted, to the offlcl.l. clt.d In peregraph 1 ebove, for Contr.ctor at the
eddre.. cited above, end for County at
4161 Morlhnrnllgh Avenue. San D;PQn. rA 9?lOS
(Str..t Addr...1 (Clty/Stetel IZlp Codel
c:ommence on the elfectlve dote clt.d eboy. end continue through
. during which --tl... Contractor .hall
5. CONTRACTORS' IlANUAL PROYISIONS: R.f....nce II her.by ....de to the Dep.rtooent of the Ar.a Agency on ~glng'.
Contractors' Nanual, a copy of whIch Is on file with County Rapresentatlv., end which ...y be emended
fl'Olll tl... to t,... In .ccordonce with proYll1ons for It. _n_t conteln.d ther.ln. Contractor will
<:oq>ly wIth al I appllcebl. provl.lons C>!\talned In oald Contractors' Nanu.1 Including, but not limIted
to, budget and cl.lms. SaId proyl.lons of .eld Contr.ctors' Hanual ere Incorporated withIn thl. Agreement
by r.ference.
6, STANDARD AND FISCAL PROYISIONS: Stenderd .nd FI.c.1 Proyl.lon. are contelned In E~hlblt e. on file with
County Repr...ntetlve, and Contr.ctor she'I comply with ell appllcebl. proYI.lon. cont.ln.d In .ald Stendord
.nd FIscel ProvIsIons. Said praY Is Ions .... Incorporat.d wIthIn thIs .greement by th''!fft,orence. Contrector
Agency h.. recelyed a copy of ExhibIt B, Standerd end nocel Provl.lons. , /<-C IInltla' of
sl gnatoryl
7. ADYANCE PA'lHENT: IT, Not Appllcebl. i_I Appllc.bl. to thl. Agreement.
Upon certifIcatIon by County 'hat Contr.ctor he. InsuffIcIent caplt.1 wIth whIch to coonence performance
of thl. Agreement, Contr.ctor ...y recelv. en advenc. of fund. In the """,unt of S N/A
Either:
'_I lal Such edY.ne<! shell be OInOI'"tlzed durIng the t.rm of this ~gr_nt, and wi II be r.lmbursed to
County by the end of the D10nth of the term of thl. Agreement. ReImbursement .holl
be accomplished by ....n. of . deductIon of S fr"" .och monthly claIm form .ubmltt.d
to County by Contrector through the D1Onth, end e 11nal deduction of S
to be 1I0de from the """,th'. cfelm, the tote I of sold deductIons to .qu.'
S ,or
'_llbl
Such advance .he I I
clefm(.1 submltt.d
a deduct! on of S
for the IIOnth(s) of
S
be r.lmbur.ed by lleons of a deduction 01 S 1r"" the """,thly
to County by Contrector for the monthC.) of end
fr"" the monthly clalm(.> submItted to County by Contr.ctor
. Th. totel of .eld deductlonCsl to .qual
\ '\'\ \
~_\
Information and Referral Services
Funding Source:
II I -8 x
III-C(l)
III-C(2)
RIS
Other (Specify)
Exhibit C - Service Provisions
Although specific references are made to Title III of the Older Americans Act,
all AAA contractors will adhere to conditions in this Exhibit C - Service
Provisions and to Programs and Service Activities described in the Contractors
Manual, Chapter IV AAA.
Contractor
CITY OF CHULA VISTA
Project SOUTH BAY SENIOR INFORMATION AND REFERRAL CENTER
Contract Period July 1. 1985
to
June 30. -19&.6
Subregional Areas to be Served: CHULA VISTA - SOUTH BAY AREA
Total Number of Program Categories: 1
Section 1. Narrative Project Description (Specific problems to be addressed,
target populations, methodologies to be used and languages avail-
able for non-English-speaking clients. Volunteer and other ser-
vices provided in support of this program not indicated elsewhere
in service provisions may be listed here).
The South Bay Information and Referral Center is a Senior I&R
program that serves clients sixty (60) years of age and above.
The Center provides bilingual (English and Spanish) information
and agency referrals, resource development and update, linkage,
follow-up and outreach to the elderly of the South Bay area.
\, '\ (\
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Page 1 of 4
Section 2. location(s) and Hours of Operation
Contractor shall operate facilities and be open for business as follows:
(Attach additional page as necessary)
Site Name/Address/Site Manager Name/Phone
a. Chu la Vis ta Senior S erv ice Cent ellays of Week
360 Third Avenue
Mon-Fri
Chula Vista, CA 92010
, of Serving Days
for Contract Period
BILL CASTRO, 691-5108'
Human Services Coordinator
254
b.
Days of Week
, of Serving Days
for Contract Period
c.
Days of Week
, of Serving Days
for Contract Period
Operating Hours
Est imated
Budget
Per Site*
8:00 am-5:00 pm t~~~
, Congregate
Meals/Day
, Horne-Delivered
Meals/Day
Operating Hours
Estimated
Budget
Per Site*
s
, Congregate
Meals/Day
, Horne-Delivered
Meal s/Day
Operating Hours
Estimated
Budget
Per S He*
$
, Congregate
Meals/Day
, Horne-Delivered
Meals/Day
*Information Only - Total should be the same as Exhibit A, ~ 3-Compensation.amount.
Holidays that program(s) will be closed:
Fourth of July
Labor Day
Thanksgiving Day (Nov. 28-29)
Christmas Day
New Year's Day
Memorial Day
Contractor shall not modify the above days and hours without County Representative approval.
~f\
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Page 2 of 4
-- - '--' - _. .~- --~--
Section 3. The GoaI/Objective(s) of the Project is:
To assess the needs of, provide information and refer 4800
and older to appropriate services and follow-up in an effort
receipt. Service emphasis will be on older persons with the
social need.
seniors 60 years
to ensure service
greatest economic or
To increase services to low-income and minority seniors by 5% over FY 84/85
statistics in each program category.
Section 4. Contractual Service Agreement
A. Unless there are exceptional circumstances as determined by the Area Agency, if
performance under this contract, for any quarter, falls below 90s of the contracted
level of units of each required service or fails to meet the quality performance
standards specified in the contract or in policy, the service provider agrees to
submit a corrective action plan which includes specific actions to be taken to
correct the problem and a timetable for each action.
If the corrective action plan is not submitted within 8 days of the end of the
quarter, or if it is not implemented during the succeeding quarter, appropriate
sanctions will be imposed as described in the Area Agency's sanrtion policy. Con-
tinued failure to take corrective actions can result in termination of the contract,
or renegotiation of the contracted service levels. The budget level will be revised
to be commensurate with the low~r level of service(s).
Exceptional circumstances which could account for performance below the contracted
level are those circumstances which are beyond the service provider's control, such
as natural disasters, inflationary increases beyond anticipated level, shortages
of materials or supplies due to labor disputes or other reasons.
Service levels may only be modified by written approval from the County's Repre-
sentative in response to contractor's written request to adjust contracted levels.
Appropriate justification will be required.
B.
If contractor was selected on the basis of a written proposal for services to be
provided, that proposal and any amendments to that proposal are hereby incorporated
by' reference and made a part of this contract.
C.
D.
A formal linkage between AAA I&R and its contractors will be required.
identified
Contractor is responsible for providing additional reports as
throughout the contract period.
All agencies using vehicles owned by the Area Agency.on Agin~ sh~ll par~icipate in
the coordination efforts formulated by the Paratranslt CoordInatIon ProJect.
by the AAA
E.
~
~.~
Page 3 of 4
Section ~.
A separate section 5. must be completed for p~ch Program. A separate Program must
be identified for each subsection of a Title. Title ]I]-B, ]]]-C(l) and ]]I-C(2)
are separate subsections. Forms COA 186, 187 or 188 (as included in the Contractor's
Manual) must be submitted each month for appropriate Programs and forwarded to the
Area Agency on Aging by the 8th day of the month for the previous "~nth's services.
If volunteers are used to provide service activities in any given Program 0 separate
monthly report must be completed identifying number of units for each service activity
provided by the volunteers in addition to the monthly reports identifying service
activities provided by paid staff.
During the term of this contract, contractor will prOvide the units of service speci-
fied below. Only those service activities provided by staff paid with Older Americans
Act funds may be listed.
Paid Staff
Information and Referral
Program Name
Information and Referral
Program Name
Unit/No.
16
23
11
Volunteers
Unit/No.
16
23
11
( 1 )
Program
Number
4800
Individual Seniors
Service Activities
No. of Units
to be Provided
Monthly
No. of Units
to be Provided
Quarterly
No. of Units
to be Provided
during Contract Period
Information
583
1750 7,000
700 2.800
700 2.800
Referral
Evaluation!
Follow-up
233
233
( 1 )
Program
Number
200
Individual Seniors
Service Activities
No. of Units
to be Provided
Monthly
No. of Units
to be Provided
Quarterly
No. of Units
to be Provided
during Contract Period
Information
o
o
Referral
Evaluation!
Follow-up
17
50
200
Volunteers do evaluation and follow-up service. They also assist the
paid staff in Information and Referral supportive services, e.g.,
Resource development, files maintenance, and Unduplicated client
record keeping. Volunteer hours are approximately forty (4(1) ltours
monthly in units of service activities.
Page 4 of 4
~. \\<\ 'C,
- --."~-~."'._-"'._'-'- -----..~,_..
EXHIBIT D - BUDGET
CONTRACT PERIOD: July 1, 1985
TO: June 30, 1986
1985-86
FISCAL YEAR:
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
TOTAL PERSONNEL
WAGES AND SALARIES
FRINGE BENEFITS
TOTAL NON-PERSONNEL
CONSULTANT/CONTRACT SERVICES
TRAVEL/TRAINING
INSURANCE
SPACE COSTS & RENTAL
CONSlJ'1.o.'JLE SUPPLIES
& MINOR EQUIPMENT
EQUIPMENT RENTAL/LEASE
OR PURCHASE
UTILITIES & TELEPHONE
FOOD
TRANSPORTATION
INDIRECT COSTS
OTHER COSTS
TOTAL PROGRAM COSTS
GRANT " NON-PEDERAL
PROJECT INC.
25,350 11,581
2,587
--
-
COMPLETE WHEN APPLICABLE
LESS PROGRAM GENERATED INCOME
LESS OTHER REVENUE
LESS NON-FEDERAL CONTRIBUTION (if applicable)
NET AMOUNT OF THIS CONTRACT
B = 27,937 C(l) = C(2) =
PAYMENT SCHEDULE: PAYMENT TO BE MADE MONTHLY
AAA-Exh. D - 2/84
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D-1
TOTAL BUDGET
39,518
39,518
-0-
-0-
11 ,581
27,937
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-- .--------------------
FY 1985-86
CONTRACTOR NAME:
CLTY OF CH"L,D \/ISTl\
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM 1.1 WAGES & SALARIES
DESCRIPTION
Other/
I I I -B
SEE PERSONNEL SCHEDULE
1$25,350
$25,350
C(I) J_ C(2)
LINE ITEM 1.2 FRINGE BENEFITS (EMPLOYER'S SHARE)
DESCRIPTION
Other/
I I I-B
$ 2,292
295
$ 2.587
FULL TIME $ 12,750
1. Retirement (.1798)
2. Employee Benefits
$2.<)1\7
C (1) C (2)
v-\~\~~
D-4
FY 1985-86
CONTRACTOR NM1E:
CITY OF CHULA VISTA
PROJECT NAME:
SOUTH BAY SENIOR INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM 2.1 CONSULTANT/CONTRACT SERVICES
DESCRIPTION
Other/
1 I I-B
C(l)
C(2)
-0-
LINE ITEM 2.2 TRAVEL/TRAINING
DESCRIPTION
Other/
111 -B
C(l)
C(2)
-0-
\t- \\~I\<:\
D-5
FY 1985-86
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY SENIOR INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM 2.3 INSURANCE
DESCRIPTION
Other/
I I I -B
C (1)
C(2)
-0 -
LINE ITEM 2.4 SPACE COSTS & RENTAL
DESCRIPTION
Other/
I I I -B
C (1)
C(2)
-0 -
o..:'~
~_\\
D-6
FY .l.9R5-Rn
CONTRACTOR NAME:
CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY SENIOR INFORMATION AND REFERRAl r.F.NTF.R
LINE ITEMIZATION
LINE ITEM 2.5 CONSUMABLE SUPPLIES & MINOR EQUIPMENT
DESCRIPTION
CONSUMABLE SUPPLIES
Other/
I I I -B
C (1)
C (2)
----------------------------------
MINOR EQUIPMENT
-0 -
LINE ITEM 2.6 EQUIPMENT RENTAL/LEASE OR PURCHASE
DESCRIPTION
RENTAL/LEASE
Other/
I I I -B
C (1)
C (2)
----------------------------------
PURCHASE, LEASE OPTION TO PURCHASE
-0-
~,\\~I\'\
D-7
FY 1985-86
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY SENIOR INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM 2.7 UTILITIES & TELEPHONE
DESCRIPTION
Other/
I I I -B
C (1)
C(2)
-0-
LINE ITEM 2.8 FOOD
DESCRIPTION
Other/
I I I -B
C (1)
C(2)
-0 -
~ \\1\;\\
D-8
FY 1985-86
CONTRACTOR NAME:
CTTY OF.mliJLL VTSTA
----------
PROJECT NAME: SOUTH.JI..A..Y-SENIOR INFOR-MAIIO!LAND REFERRAT r.,ENTFR_
LINE ITEMIZATION
LINE ITEM 2.9 TRANSPORTATION
DESCRIPTION
Other/
III-B
C(l)
C (2)
-0 -
LINE ITEM 2.10 INDIRECT COSTS
DESCRIPTION
8% Ceiling for OAA Funds
Other/
II I-B
C (1)
C(2)
-0-
I\C\
'\.d-- \\~
0-9
FY 1985-86
CONTRACTOR NAME:
CITY OF CHULA VISTA
----- - ---- - _.-
PROJECT NAME: SOUTH BAY SENIOR INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM 2.11 OTHER COSTS
DESCRIPTION
Other/
I I I -B
C (1)
C(2)
-0-
~'\'\
~\\
0-10
FY 1985-86
CONTRACTOR NAME:
CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY SENIOR INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
REVENUE: PROJECT GENERATED INCOME (show basis of estimate)
DESCRIPTION
Other!
I I I -B
C (1)
C (2)
-0-
REVENUE: OTHER REVENUE (show source and how it will be earned)
DESCRIPTION
Other!
I I I -B
C (1)
C(2}
-0-
'\,\,\'\\
-r:;r
D-ll
FY 1985-86
CONTRACTOR NAME:
CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY SENIOR INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
NON-FEDERAL RESOURCES
DESCRIPTION (group by budget category)
Other/
I I I -B
C (1)
C (2)
CATEGORY I (Funded by the City of Chu1a
Vista)
Recreation Superintendent-Direct supervision
2 hrs. per week x 52 wks. = 104 hrs. x 17,.70 1,841
Secretary II - Support office duties
2 hrs. per week x 52 wks. = 104 hrs. x 8.9 931
Human Services Coordinator
Percentage of time and salary not paid by
41% (2080 hrs. x 10.33)= 8,809
II -B
8,809
\$11,581
11,581
"
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~_\
D-12