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HomeMy WebLinkAboutcc min 2005/06/14MINUTES OF AN ADJOURNED REGULAR MEETING AND A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA June 14, 2005 4:00 P.M. An Adjourned Regulaz Meeting of the City Council of the City of Chula Vista was called to order at 4:06 p.m. in the Council Chambers, located in the Public Services Building, 276 Fourth Avenue, Chula Vista, California. It was followed by a Regulaz Meeting of the City Council, which was called to order at 6:15 p.m., also in the Council Chambers. ROLL CALL: PRESENT: Councilmembers: Castaneda, Davis, McCann, Rindone, and Mayor Padilla ABSENT: Councilmembers: None ALSO PRESENT: City Manager Rowlands, City Attorney Moore, and City Clerk Bigelow PLEDGE OF ALLEGIANCE TO THE FLAG, MOMENT OF SILENCE • BUDGET WORKSHOP Staff from various departments reported on programs and projects as listed below: DIVERSE CULTURAL, RECREATIONAL AND EDUCATIONAL OPPORTUNITIES A. Opening of New Pazks and Recreation Centers B. Universally Accessible Playground Equipment C. Mobile Recreation Programs and Satellite Classes D. Healthy Lifestyle Initiative E. Construction of New Rancho Del Rey Library F. Enhanced Library Book Budget G. Enhancements to Parks Reservation System H. Opening of Nature Center Discovery Center Page 1 -Council Minutes June 14, 2005 t.., BUDGET WORKSHOP (Continued) FISCAL STABILITY AND COST-EFFECTIVE GOVERNMENT A. Internal Service Funds B. Fund Development and Grants Program C. Community Choice Aggregation D. Supervisory Control and Data Acquisition System E. Agenda Process Automation F. Online Job Applications and Benefit Enrollment G. Success of Safety and Disability Management Programs With reference to fund development, Councilmember Castaneda suggested that the City explore the feasibility of setting up a program whereby City employees could contribute directly to local charitable programs without associated carrying costs as with the United Way program. Regazding the grants program, Councilmember Rindone requested that staff conduct an assessment of staffing for the City's grant office and return to the Council with a recommendation. Mayor Padilla asked that requests by Councilmembers for changes to the budget be submitted via memorandum to the City Manager, prior to final budget adoption. To that end, Councilmember Rindone requested that his request for an assessment of grant office staffing be included. Councilmember McCann stated that he would also be submitting a budget request for Council consideration to increase the funding allocation for the South County Economic Development Committee. At 5:44 p.m., Mayor Padilla adjourned the Adjourned Regulaz Meeting of the City Council and announced that the Council would convene in Closed Session to discuss the items noticed on the agenda. At 6:15 p.m., Mayor Padilla convened the Regulaz Meeting of the City Council, with all Councilmembers present. SPECIAL ORDERS OF THE DAY • OATHS OF OFFICE Felicia Starr, Member of the Boazd of Ethics Tracey Abston, Member of the Child Care Commission City Clerk Bigelow administered the oath of office to Felicia Starr, and Deputy Mayor Davis presented her with a certificate of appointment. Tracey Abston was not present at the meeting. Page 2 -Council Minutes June 14, 2005 CONSENT CALENDAR (Items 1 through 13) Mayor Padilla stated that he would abstain from voting on Item 12 due to the proximity of his property to the open space district. Deputy Mayor Davis stated that she would abstain from voting on Item 13 due to the proximity of her property to the open space district. Councilmember McCann stated that he would abstain from voting on Item 11 due to the proximity of his property to the open space district. With reference to Items 5 and 7, Councilmember Rindone directed staff to consult with the granting agency, SANDAG, regazding the City's level of matching funds, pointing out that in his experience with educational grants, setting an optimal level for matching funds is an effective strategy for ultimately securing grant funds. 1. WRITTEN COMMUNICATIONS Letter of resignation from Cynthia Drake, member of the Design Review Committee. Staff recommendation: Council accept the resignation and direct the City Clerk to post the vacancy in accordance with Maddy Act requirements. 2. APPROVAL OF MINUTES of May 23, 2005 and May 24, 2005 Staff recommendation: Council approve the minutes. 3. ORDINANCE NO. 3010, ORDINANCE OF THE CITY OF CHULA VISTA AMENDING CHAPTER 3.50 OF THE MUNICIPAL CODE RELATING TO THE REVIEW AND ADJUSTMENT OF PUBLIC FACILITIES DEVELOPMENT IMPACT FEES TO PAY FOR THE CONSTRUCTION OF PUBLIC FACILITIES AND EQUIPMENT PURCHASES AND UPGRADES (SECOND READING) Adoption of the ordinance establishes an annual adjustment of the public facilities development impact fees based on recognized cosllprice indexes. This ordinance was introduced on June 7, 2005. (General Services Director) Staff recommendation: Council adopt the ordinance. 4. RESOLUTION NO. 2005-192, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A MAINTENANCE AGREEMENT BETWEEN K. HOVNANIAN AT BELLA LAGO, LLC, BELLA LAGO, LLC AND THE CITY FOR THE BASIN MAINTENANCE, GRADING MITIGATION, EROSION, SEDIMENTATION, AND NPDES COMPLIANCE WITH THE BELLA LAGO PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT Page 3 -Council Minutes June 14, 2005 L_ CONSENT CALENDAR (Continued) On April 8, 2003, by Resolution No. 2003-143, the City approved Tentative Map 00-03 for Bella Lago. The Tentative Map conditions require that prior to issuance of the first grading permit, the developer shall enter into an agreement to provide for the construction, maintenance and siltation removal of proposed drainage improvements and water quality treatment facilities for the project. The developer is also required to enter into an agreement to ensure compliance with the NPDES requirements of the Regional Water Quality Control Board. (City Engineer) Staff recommendation: Council adopt the resolution. 5. RESOLUTION NO. 2005-193, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FILING OF A GRANT APPLICATION TO THE PILOT SMART GROWTH INCENTIVE PROGRAM THROUGH THE SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) FOR FEDERAL SURFACE TRANSPORTATION FUNDS FOR THE H STREET TRANSIT CORRIDOR PROJECT; CERTIFYING THE COMMITMENT OF MATCHING LOCAL FUNDS; AND STATING THE ASSURANCE OF THE CITY OF CHULA VISTA TO COMPLETE THE PROJECT Adoption of the resolution approves the filing of an application for grant funding to the Pilot Smart Growth Incentive Program through SANDAG to help fund a transit project that will enhance the west side transit corridor along H Street between I-5 and I-805. The project will include an array of smart growth amenities. (City Engineer) Staff recommendation: Council adopt the resolution. 6. RESOLUTION NO. 2005-194, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FILING OF A GRANT APPLICATION TO THE SAFE ROUTES TO SCHOOL PROGRAM FOR FUNDS TO IMPROVE PEDESTRIAN FACILITIES AT HARBORSIDE ELEMENTARY SCHOOL; AND CERTIFYING THE COMMITMENT OF MATCHING FUNDS The pedestrian facilities serving Hazborside Elementary School students aze in need of significant improvements. To improve the school route along Naples Street and Colorado Avenue, an array of traffic and pedestrian facilities is recommended. The City proposes to apply for federal grant funding from the Safe Routes to School Program to help fund the project. (City Engineer) Staff recommendation: Council adopt the resolution. RESOLUTION NO. 2005-195, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FILING OF A GRANT APPLICATION TO THE PILOT SMART GROWTH INCENTIVE PROGRAM THROUGH THE SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) FOR FEDERAL SURFACE TRANSPORTATION FUNDS FOR THE PALOMAR GATEWAY COMMUNITY TRANSIT AREA PROJECT; CERTIFYING THE COMMITMENT OF MATCHING LOCAL FUNDS; AND STATING THE ASSURANCE OF THE CITY OF CHULA VISTA TO COMPLETE THE PROJECT Page 4 -Council Minutes June 14, 2005 CONSENT CALENDAR (Continued) The City had been working with developers and the Metropolitan Transit Development Board (MTDB) to create the Palomar Gateway Community Transit Area Project, a smart growth community that is walkable, mixed use, and transit supportive. The project will include an array of smart growth amenities featuring an enhanced transit station at its core, and planned residential and commercial land uses that reflect smart growth design principles contained in SANDAG's Regional Comprehensive Plan. The City proposes to apply for grant funding to the Pilot Smart Growth Incentive Program to help fund the project. (City Engineer, Director of Planning and Building) Staff recommendation: Council adopt the resolution. 8. RESOLUTION NO. 2005-196, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FIRST AMENDMENT TO THE DESIGN BUILD AGREEMENT WITH T.C. CONSTRUCTION COMPANY, INC. TO INCORPORATE THE GUARANTEED MAXIMUM PRICE (GMP) OF $1,047,961 FOR THE DESIGN AND CONSTRUCTION OF POGGI CANYON TRUNK SEWER / UPGRADE OF REACH 205 (CIP SW226) AND AUTHORIZING THE MAYOR TO EXECUTE SAID AMENDMENT The Council previously approved CIP project SW226 and, on November 16, 2004, approved a design build agreement with T.C. Construction Company, Inc. for this project. The agreement contained a no-to-exceed price of $1,250,000, with the GMP to be set upon receipt of 90% construction drawings. The project is nearing the end of the design phase, and the construction phase is ready to start this month. (Director of General Services) Staff recommendation: Council adopt the resolution. 9. RESOLUTION NO. 2005-197, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING CHANGE ORDER NO. 1 AND CHANGE ORDER NO. 2 FOR VETERANS PARK, AND AUTHORIZING THE TRANSFER OF $11,984 FROM EXISTING CAPITAL IMPROVEMENT PROJECT (PR265 - FF&E RECREATIONAL FACILITIES) TO THE EXISTING VETERANS PARK CAPITAL IMPROVEMENT PROJECT (PR-238) FOR CHANGE ORDER N0. 2, APPROVING THE SECOND AMENDMENT TO THE DESIGN BUILD AGREEMENT WITH DOUGLAS E. BARNHART, INC. TO INCORPORATE SAID CHANGE ORDERS AND AUTHORIZING THE MAYOR TO EXECUTE SAID AMENDMENT On May 27, 2003, the Council approved a design build agreement with Douglas E. Barnhart, Inc. for the provisions and services necessary to design and construct Veterans Pazk. On July 20, 2004, the Council approved the first amendment to the design build agreement, establishing the GMP at $8,126,180. Change Orders 1 and 2 provide for additional services requested by the City to install sports lighting at the Veterans Pazk soccer field, and for coordination and furnishing of indoor sports equipment. This requires adjusting the GMP to incorporate said change orders pursuant to Section 14 of the original agreement. (Director of General Services) Staff recommendation: Council adopt the resolution. Page 5 - Counci] Minutes June 14, 2005 CONSENT CALENDAR (Continued) 10. RESOLUTION NO. 2005-198, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING VARIOUS LANDSCAPE MAINTENANCE CONTRACTS TOTALING $1,385,580.29 FOR OPEN SPACE DISTRICTS 2, 3, 4, 5, 6, 7, 8, 9, 1Q 15, 17, 18, 20, 23, 24, 26, 31; COMMUNITY FACILITY DISTRICTS 97-1 STA B, 97-1 AM (OTAY RANCH), 97-1 AB (OTAY RANCH), 98-1 AND 98-3 (TCR), 98-3 (SUNBOW II), COMMUNITY FACILITY DISTRICT 99-2 (OTAY RANCH), TELEGRAPH CANYON ROAD PHASE 2 AND PHASE 3, AND MEDIANS AND PARKWAYS, AND AUTHORIZING THE PURCHASING AGENT TO RENEW THE AGREEMENTS FOR FIVE (5) ADDITIONAL (1) YEAR OPTION PERIODS Bids to provide landscape maintenance services for the City's Open Space Districts, Community Facility Districts, Telegraph Canyon Road, and medians and parkways were opened on April 14, 2005. Bids were requested because the existing contracts will come to term and expire on June 30, 2005. (Director of Public Works Operations) Staff recommendation: Council adopt the resolution. 11. RESOLUTION NO. 2005-199, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE BID AND AWARDING VARIOUS LANDSCAPE MAINTENENACE CONTRACTS TOTALING $18,652.27 FOR OPEN SPACE DISTRICT 1, AND $87,832.08 FOR EASTLAKE LANDSCAPE MAINTENANCE DISTRICT ZONES A, B, AND D, AND AUTHORIZING THE PURCHASING AGENT TO RENEW THE AGREEMENTS FOR FIVE (5) ADDITIONAL ONE (1) YEAR OPTION PERIODS Bids to provide landscape maintenance services for the City's Open Space Districts, Community Facility Districts, Telegraph Canyon Road, and medians and parkways were opened on April 14, 2005. Bids were requested because the existing contracts will come to term and expire on June 30, 2005. (Director of Public Works Operations) Staff recommendation: Council adopt the resolution. 12. RESOLUTION NO. 2005-200, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE BID AND AWARDING A LANDSCAPE MAINTENANCE CONTRACT IN THE AMOUNT OF $48,149.33 FOR OPEN SPACE DISTRICT 11, AND AUTHORIZING THE PURCHASING AGENT TO RENEW THE AGREEMENTS FOR FIVE (5) ADDITIONAL ONE (1) YEAR OPTION PERIODS Bids to provide landscape maintenance services for the City's Open Space Districts, Community Facility Districts, Telegraph Canyon Road, and medians and pazkways were opened on April 14, 2005. Bids were requested because the existing contracts will come to term and expire on June 30, 2005. (Director of Public Works Operations) Staff recommendation: Council adopt the resolution. Page 6 -Council Minutes June 14, 2005 CONSENT CALENDAR (Continued) 13. RESOLUTION NO. 2005-201, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE BID AND AWARDING A LANDSCAPE MAINTENENACE CONTRACT IN THE AMOUNT OF $116,550.96 FOR OPEN SPACE DISTRICT 14, AND AUTHORIZING THE PURCHASING AGENT TO RENEW THE AGREEMENT FOR FIVE (5) ADDITIONAL ONE (1) YEAR OPTION PERIODS Bids to provide landscape maintenance services for the City's Open Space Districts, Community Facility Districts, Telegraph Canyon Road, and medians and pazkways were opened on April 14, 2005. Bids were requested because the existing contracts will come to term and expire on June 30, 2005. (Director of Public Works Operations) Staff recommendation: Council adopt the resolution. ACTION: Mayor Padilla moved to approve staffs recommendations and offered the Consent Calendaz, headings read, texts waived. The motion carried 5-0, except on Items 11, 12, 13, each of which carried 4-0-1, with Councilmember McCann, Mayor Padilla, and Deputy Mayor Davis abstaining respectively due to the proximity of their residences to the assessment districts. ORAL COMMUNICATIONS There were none. OTHER BUSINESS 14. CITY MANAGER'S REPORTS At City Manager Rowlands' request, it was the consensus of the Council to schedule a meeting for June 28, 2005, to adopt the City budget and conduct final labor negotiations. 15. MAYOR'S REPORTS There were none. 16. COUNCIL COMMENTS Councilmember Rindone requested that staff provide the Council with accurate and consistent notifications of schedule changes for upcoming City events. Councilmember Castaneda congratulated Public Works Director Byers and the City crew on the clean up of City-owned property at the west end of D Street, which created a viewing area of the bay for local residents. Councilmember McCann stated that he recently attended the Hazborside Pazk groundbreaking event; the pazk will be the first new park built on the west side of the City in 25 yeazs. At 6:38 p.m., Mayor Padilla recessed the meeting to Closed Session to continue discussion on the items noticed. Page 7 -Council Minutes June 14, 2005 CLOSED SESSION 17. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54957.6 • Agency designated representatives: Sharon Mazshall, Mazcia Raskin, David D. Rowlands, Jr., Maria Kachadoorian, Ed Van Eenoo • Employee organizations: Police Officers Association, Chula Vista Employees Association, International Association of Fire Fighters, Western Council of Engineers No reportable action was taken on this item. 18. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) A. City of Chula Vista vs. Evanston [Case No. GIC818513] No reportable action was taken on this item. B. Lane vs. American Red Cross [Case No. 03CV0871] No reportable action was taken on this item. 19. CONFERENCE WITH LEGAL COUNSEL REGARDING INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) • One case No reportable action was taken on this item. ADJOURNMENT At 8:00 p.m., Mayor Padilla adjourned the meeting to the Regulaz Meeting of June 21, 2005, at 6:00 p.m. in the Council Chambers. Susan Bigelow, MMC, City Clem Page 8 -Council Minutes June 14, 2005