HomeMy WebLinkAboutReso 2005-202
RESOLUTION NO. 2005-202
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT WITH ATEL
FOR MAINTENANCE OF THE NEC NEAX 2400 TELEPHONE
SWITCH FOR A PERIOD OF ONE YEAR WITH AN OPTION
TO RENEW THE AGREEMENT FOR NINE ADDITIONAL
ONE- YEAR OPTION PERIODS
WHEREAS, the City currently utilizes a NEC NEAX 2400 telephone switch to route
internal and external telephone calls and to interface with its other telecommunications
equipment; and
WHEREAS, the switch provides cost savings to the City by automatically routing
ongoing calls to the least expensive path before completing the calls, and allows all calls from
one City phone to another to be handled entirely within the switch, thereby eliminating any local
phone company charges for those calls; and
WHEREAS, the telephone system contains a variety of electrical components that must
be maintained at peak operating efficiency so that the system can function properly; and
WHEREAS, on April 20, 2005 staff sent bid requests to three authorized service
providers ofNEC telephone equipment and advertised in the Star News; and
WHEREAS, the bid called for several items to be responded to by the vendors including
the base price for maintenance services, hardware costs for standard parts, the labor rate for
installation, and an estimated time to install those parts; and
WHEREAS, the proposals were evaluated by a three-person selection committee; and
WHEREAS, each vendor appeared able to perform the basic functions needed by the
City, therefore the chief factor in staffs recommendation was price; and
WHEREAS, the initial annual fee for the respondents was as follows:
ATEL
Nexus/IS
Quintron
$34,352
$41,282
$45,600
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby approve an agreement with ATEL for maintenance of the City's NEC NEAX
2400 telephone switch for a period of one year, with an option to renew the agreement for nine
additional one-year option periods.
Resolution No. 2005-202
Page 2
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to exercise
said options at the end of each contract term.
bY;L
Approved as to form by
o
Information Services Director
CA71~~
Ann Moore
City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 21st day of June, 2005, by the following vote:
AYES:
Councilmembers:
Castaneda, Davis, McCann, and Rindone
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
Padilla
ATTEST:
~:;L..L.l~'~~~~ ~
Susan Bigelow, MMC, City Cler
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2005-202 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 21st day of June, 2005.
Executed this 21st day of June, 2005.
_ _ d/l 1 /.IJ.. r t ~~~
Susan Bigelow, MMC, City erk