HomeMy WebLinkAboutReso 2005-201
RESOLUTION NO. 2005-201
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING THE BID AND A WARDING A
LANDSCAPE MAINTENANCE CONTRACT IN THE
AMOUNT OF $116,550.96 FOR OPEN SPACE DISTRICT 14,
AND AUTHORIZING THE PURCHASING AGENT TO
RENEW THE AGREEMENTS FOR FIVE (5) ADDITIONAL,
ONE (I) YEAR OPTION PERIODS
WHEREAS, bids to provide landscape maintenance services for the City's open space
districts, community facilities districts, Telegraph Canyon Road, and medians and parkways
were opened on April 14, 2005. Bids were requested because the existing contracts will come to
term and expire on June 30, 2005; and
WHEREAS, the Purchasing Agent requested bids for the provision of landscape
maintenance of open space districts. One hundred nineteen (119) invitation to bid letters were
mailed out; twelve (12) were sent to local contractors. Representatives from twenty-two (22)
companies attended a mandatory pre-bid conference held on March 24th and bids were opened
on April 14th; and
WHEREAS, nine (9) contractors submitted bids. Three (3) of the respondents are from
Chula Vista. The following are the bids submitted for Open Space District 14; and
Table 1
Summary ofOSD 14 bids
Contractor Bid Amonnt
Merchants Landscane $116,550.96
Aztec $118,921.26
Blue Skies $119,968.00
NewWav $119,984.00
T ru Green $164,029.15
Acacia $204,447.00
WHEREAS, in Table I above, Merchants Landscape is the apparent low bidder with the
amount of $116,550.96. Original bid submittals are available in the Purchasing Agent's office.
The bid process yielded the following results:
The current contract for Fiscal Year 2005 is $127,391; and
The Bid represents a savings of approximately $10,840 or 8.5% from the Fiscal
Year 2005 amount.
WHEREAS, the contract is for one year with five one-year options to be exercised in the
sole discretion of the City if work performance is satisfactory. Additional extensions of one year
shall be by mutual agreement of the Contractor and City. Prices shall be firm for the first
contract year. For the option years, price increases are based on changes in the annual San Diego
Consumer Price Index, for an amount not to exceed 5%. The City reserves the right to accept
option year price increases or terminate the contract without penalty; and
Resolution No. 2005-201
Page 2
WHEREAS, the City reserves the right to extend the unit pricing on districts that may
have phases in development that will be turned over to the City for maintenance in the future.
The contract period for the initial year starts on July I, 2005, through June 30, 2006.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does accept bids and award a landscape maintenance contract in the amount of
$116,550.96 for Open Space District 14 to Merchants Landscape, a copy of which is on file in
the office of the City Clerk.
BE IT FURTHER RESOLVED, that the Purchasing Agent is hereby authorized,
consistent with the terms of the contract, to renew the contract for five (5) additional, one (I)
year option periods.
Presented by
Approved as to form by
~~~
(. ave Bye
Public Wo s OperatIOns DIrector
~~
Ann Moore
City Attorney
.
Resolution No. 2005-201
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 14th day of June, 2005, by the following vote:
AYES: Councilrnembers:
Castaneda, McCann, Rindone and Padilla
NAYS: Councilmembers:
None
ABSENT: Councilmembers:
None
ABSTAIN: Councilmembers:
Davis
Ai;~C~1~
/Stephen C. P <lilla, Mayor
ATTEST:
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Susan Bigelow, MMC, City CI
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certifY that the foregoing
Resolution No. 2005-201 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 14th day of June, 2005.
Executed this 14th day of June, 2005.
--~ I 1 ~ 13~ ~ .o---J
Susan Bigelow, MMC, City C erk