HomeMy WebLinkAboutReso 2005-199
RESOLUTION NO. 2005-199
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING THE BID AND AWARDING
VARIOUS LANDSCAPE MAINTENANCE CONTRACTS
TOTALLING $18,652.27 FOR OPEN SPACE DISTRICT I,
AND $87,832.08 FOR EASTLAKE LANDSCAPE
MAINTENANCE DISTRICT (ELMD) ZONES A, B, & D, AND
AUTHORIZING THE PURCHASING AGENT TO RENEW THE
AGREEMENTS FOR FIVE (5) ADDITIONAL, ONE (I) YEAR
OPTION PERIODS
WHEREAS, bids to provide landscape maintenance services for the City's open space
districts, community facilities districts, Telegraph Canyon Road, and medians and parkways
were opened on April 14, 2005. Bids were requested because the existing contracts will come to
term and expire on June 30, 2005; and
WHEREAS, the Purchasing Agent requested bids for the provision of landscape
maintenance of open space districts. One hundred nineteen (119) invitation to bid letters were
mailed out; twelve (12) were sent to local contractors. Representatives from twenty-two (22)
companies attended a mandatory pre-bid conference held on March 24th and bids were opened
on April 14th; and
WHEREAS, seven (7) contractors submitted bids for Open Space District I. Three of the
respondents are from Chula Vista. The following are the bids submitted for Open Space District
I; and
Table 1
Summary of OSD 1 Bids
Contractor Bid Amount
Aztec Landscane $18,652.27
Merchants $20,511.84
Brewer $21,005.85
RC's $21,564.00
Tru Green $24,1 02.08
Acacia $35,806.26
NewWav $64,418.00
WHEREAS, as indicated in Table I above, Aztec Landscape is the apparent low bidder
with the amount of $18,652.27. Original bid submittals are available in the Purchasing Agent's
office. The bid process yielded the following results:
The current contract for Fiscal Year 2005 is $18,050; and
The low bid represents an increase of approximately $603.00 or 3.3% more than
the Fiscal Year 2005 amount; and
WHEREAS, six (6) contractors submitted bids for ELMD Zones A, B & D. Three of the
respondents are from Chula Vista. The following are the bids submitted for EastLake Landscape
Maintenance District (ELMD) by Zone; and
Resolution No. 2005-199
Page 2
Table 2
Summary of ELMD Zone A bids
Contractor Bid Amount
Merchants Landscane $47,653.92
New Wav $53,136.00
Aztec $64,813.95
Tru Green $67,379.63
Blue Skies $80,844.00
Table 3
Summary of ELMD Zone B bids
Contractor Bid Amount
Merchants Landscape $14,105.28
T ru Green $19,733.36
Aztec $20,397.80
Blue Skies $22,924.00
NewWav $24,668.00
Table 4
Summary of ELMD Zone D bids
Contractor Bid Amount
Merchants Landscape $26,072.88
Brewer $27,163.50
Aztec $28,003.65
Blue Skies $35,184.00
New Wav $36,276.00
Tru Green $44,287.34
WHEREAS, as indicated in Tables 2-4 above, Merchants Landscape is the apparent low
bidder with the following bids:
Merchants Landscape
ELMD, Zone A - $47,653.92
ELMD, Zone B - $14,105.28
ELMD, Zone D - $26,072.88
Total: $87,832.08
WHEREAS, original bid submittals are available in the Purchasing Agent's office. The
bid process yielded the following results:
The 3 contracts for the 3 separate zones total: $87,832.08;
The current contracts for FY05 total: $104,690;
Bids represent a savings of approximately $16,857.92 or 16% from the Fiscal
Year 2005 amount; and
Resolution No. 2005-199
Page 3
WHEREAS, the contracts are for one year with five one-year options to be exercised in
the sole discretion of the City if work perfonnance is satisfactory. Additional extensions of one
year shall be by mutual agreement of the Contractor and City. Prices shall be finn for the first
contract year; and
WHEREAS, the option years, price increases are based on changes in the annual San
Diego Consumer Price Index, for an amount not to exceed 5%. The City reserves the right to
accept option year price increases or tenninate the contract without penalty.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does accept bids and award landscape maintenance contracts totaling $18,652.27 to Aztec
Landscape and $87,832.08 to Merchants Landscape, copies of which are on file in the office of
the City Clerk.
BE IT FURTHER RESOLVED that the Purchasing Agent is hereby authorized,
consistent with the tenns of the contracts, to renew the contracts for five (5) additional, one (1)
year option periods.
Presented by
Approved as to fonn by
(kJi,/
Public Wor s Operations Director
C,-1V~
Ann Moore
City Attorney
Resolution No. 2005-199
Page 4
PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista,
California, this 14th day of June, 2005, by the following vote:
AYES: Councilmembers: Castaneda, Davis, Rindone and Padilla
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers: McCann
ATTEST:
-~fA.A~ ~
Susan Bigelow, MMC, City k
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2005-199 was duly passed. approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 14th day of June, 2005.
Executed this 14th day of June, 2005.
_.~.LLtLr-~J~
Susan Bigelow, MMC, City . rk
.