HomeMy WebLinkAboutReso 2005-198
RESOLUTION NO. 2005-198
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
VARIOUS LANDSCAPE MAINTENANCE CONTRACTS
TOTALING $1,385,580.29 FOR OPEN SPACE DISTRICTS
(OSD) 2, 3, 4, 5, 6, 7, 8, 9, 10, 15, 17, 18,20,23,24,26,31;
COMMUNITY FACILITIES DISTRICTS (CFD) 97-1 STA B,
97-1 AM (OTAY RANCH), 97-1 AB (OTAY RANCH), 98-1 &
98-3 TELEGRAPH CANYON ROAD (TCR), 98-3 (SUNBOW
11), COMMUNITY FACILITIES DISTRICT (CFD) 99-2 (OT A Y
RANCH), TELEGRAPH CANYON ROAD (TCR) PHASE 2 &
PHASE 3, AND MEDIANS AND P ARKW A YS; AND
AUTHORIZING THE PURCHASING AGENT TO RENEW THE
AGREEMENTS FOR FIVE (5) ADDITIONAL, ONE (I) YEAR
OPTION PERIODS
WHEREAS, bids to provide landscape maintenance services for the City's open space
districts, community facilities districts, Telegraph Canyon Road, and medians and parkways
were opened on April 14, 2005. Bids were requested because the existing contracts will come to
term and expire on June 30, 2005; and
WHEREAS, the Purchasing Agent requested bids for the provIsIOn of landscape
maintenance of open space districts. One hundred nineteen (119) invitation to bid letters were
mailed out; twelve (12) were sent to local contractors. Representatives from twenty-two (22)
companies attended a mandatory pre-bid conference held on March 24th and bids were opened
on April 14th; and
WHEREAS, nine (9) contractors submitted bids. Three (3) of the respondents are ITom
Chula Vista. A summary of the apparent low bidders follows:
Summary of Low Bidders
Aztec Landscaping
Merchants Landscape
CFD 98-1 & 98-3 (TCR) - $7,898.04
CFD 98-3 Sunbow II - $287,844.48
CFD 97-1 STA B - $125,132.76
CFD 97-IAB (OR) - $67,601.88
CFD 99-2 (OR) - $88,183.44
OSD 2 - $4599.84
OSD 5 - $11,537.64
OSD 6 - $5,288.04
OSD 7 - $3,810.00
OSD 9 - $25,350.93
District 20, Zone 6 - $42,321.00
Total: $67.671.93
Blue Skies
CFD 97-1 AM (OR) - $97,412.00
Brewer Lawn Maintenance
OSD 3 - $] 8,380.1 0
Total: $18.380.10
OSD 15 - $3,737.52
OSD 17 - $1.087.92
OSD 18-$37,207.92
Resolution No. 2005-198
Page 2
New Way
OSD 8 - $24,644.00
District 20, Zone 5 - $214,148.00
Total: $238,792.00
District 20, Zone 4 - $28,141 .56
OSD 24 - $5,995.68
OSD 26 - $2,220.00
OSD 31 - $28,024.80
TCRD, Phase 2 - $9,263.52
TCRD, Phase 3 - $9,681.60
Total: $727,256.64
RC'S Landscape
OSD 4 - $33,275.96
OSD 10 - $33,212.64
District 20, Zone 7 - $100,000
Total: $166,488.60
Tru Green
M&P - $41,929.57
District 20, Zone 2 - $17,819.49
OSD 23 - $9,829.96
Total: $69,579.02
Total (All Districts): $1,385,580.29; and
WHEREAS, original bid submittals are available in the Purchasing Agent's office. The
bid process yielded the following results:
The 30 contracts for these districts total: $1,385,580.20;
The current contracts for Fiscal Year 2005 total: $1,823,630.00,
Bids represent a savings of approximately $438,049.80 or 24% from the Fiscal
Year 2005 amount; and
WHEREAS, the contracts are for one year with five one-year options to be exercised in
the sole discretion of the City if work performance is satisfactory. Prices shall be firm for the
first contract year. For the option years, price increases are based on changes in the annual San
Diego Consumer Price Index, for an amount not to exceed 5%. The City reserves the right to
accept option year price increases or terminate the contract without penalty; and
WHEREAS, the City reserves the right to extend the unit pricing on districts that may
have phases in development that will be turned over to the City for maintenance in the future.
The contract period for the initial year starts on July I, 2005, through June 30, 2006.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does accept bids and award various landscape maintenance contracts totaling
$1,385,580.29 to: Aztec Landscaping ($67,671.93); Blue Skies ($97,412.00); Brewer Lawn
Maintenance ($18,380.10); New Way ($238,792.00); RC's Landscape ($166,488.60); Tm Green
($69,579.02); and Merchants Landscape ($727,256.64).
BE IT FURTHER RESOLVED, that the Purchasing Agent is hereby authorized,
consistent with the terms of each contract, to renew the contracts for five (5) additional, one (I)
year option periods.
Presented by
Approved as to form by
G~
Ann Moore
City Attorney
Resolution No. 2005-198
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista,
California, this 14th day of June, 2005, by the following vote:
AYES:
Councilmembers:
Castaneda, Davis, McCann, Rindone and Padilla
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
None
ATTEST:
~
~M(,I~~PFJ~
Susan Bigelow, MMC. City lerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2005-198 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 14th day of June, 2005.
Executed this 14th day of June, 2005.
-_ "':JJ1.11~
Susan Bigelow, MMC, City rk