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HomeMy WebLinkAboutReso 1984-11589 RESOLUTION NO. 11589 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND STATE OF CALIFORNIA, CALIFORNIA STATE PERSONNEL BOARD, COOPERATIVE PERSONNEL SERVICES DIVISION, FOR TEST RENTAL AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that that certain agreement between THE CITY OF C~ULA YISTA, a municipal corporation, and State of California, Cal~forn~a State Personnel Board, Cooperative Personnel Services Division, for test rental dated the 10th day of April , 1984, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presen~~ by ~ I' !/ ' 7, /" /" / , , -;]\::" ) W-<>~ Approved as to form by ~,"f, , ..,I: / / // ';>-:'/' I /:' '," ,"" .,"'-; j _'.......'~_--' , _ J..(" 1;(,__ ,'''''-I'l~~<.-r 'Thomas J. Harron, City At torney IULA VISTA, CALIFORNIA, this 84 ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF 10th Apri 1 day of , by the following vote, to_it: Cox, Moore, McCandliss, Scott, Malcolm 'ES: Councilmen ,YES: Councilmen ISTAIN: CoI.r1cilmen !SENT: Councilmen None None None May TEST a7t?ZU~ ~;~/&<,> t/ City Cler R c,t e City of Chula Vista ATE OF CALIFORNIA ) IUNTY OF SAN DIEGO ) s s . 'Y OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, California, I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 11589 ,and that the same has not been amended or repealed. ,TED City Clerk ( seal) ;-660 213e Return To: Ollie M. Fulasz, City Clerk P. O. Box 1087 .ula Vista, Califomia 92012 THIS AGREEMENT. made and entered into this _____J.9.!.b_________________ day COST SERVICE CONTRACT AGREEMENT of ______fu~LU_______________ 19 8.4-___. at Sacramento, County of Sacramento. State of California. by and between the STATE PERSONNEL BOARD, through its duly appointed, qualified and acting Executive Officer or his authorized representative, hereinafter called the Board, and the ___________________ City of Chula Vista hereinafter called the Local Agency. ------------------------------------ WITNESSETH That the parties, for and in consideration of the covenants. conditions. agreements, and stipulations expressed, and pursuant to authority contained in Seciton 18707, Government Code, hereby agree to the conditions as found in attached "Cost Services Contract Rules and Procedures" marked as Exhibit A and "Written Examination Price List" marked as Exhibit B which are incorporated herein by reference and made II. part hereof. Exhibit B may be amended by the Board from time to time without renegotiating the contract. Further, the parties agree that the Board shall, as a normal course of action, submit invoices covering those services rendered during a calendar month and the Local Agency agrees to pay such invoices within thirty days following receipt thereof. The provisions of the attached Fair Employment Practices Addendum, Standard Form 3 (4/65), are incorporated by reference and made II. part of this contract. JpS.2 Page 1 ;(! -IIS',ry . . ~\\J'" \".'';' .' . L", ,.~ /.'" ...,."'" . ',. -. , \ \. .,,~'.';;.~. )' ,- , . ~":,' ~. ':" / " . (". ",- "~"" ',,0\,.'(')'.... /'" ~-=------ The term of the contract commences ___~!:!!!~_~~_1JJ..?_~________ and terminates __l'1l1_L]l-,-_l~IiL______________. This contract may be terminated by either party upon giving the other party 30 days' written notice of termination. In the event of termination. the Board will be paid such amount as is due under the contract to and including the effective date of termination. STATE PERSONNEL BOARD 5~/ Cooperative Personnel Services LOCAL AGENCY CITY OF CHULA VISTA -------------------------------------~- Name of Agency 8, ___~-~c(";,c---------.-. V ~ame ___________~~O!________________________ ATr:f1'Wi:~,1!l ~~ Approved as to form by Title CPS-2 Page 2 12 -1/.5%7 Exhibit A COST SERVICES CONTRACT RULES AND PROCEDURES Section I - General Conditions In performing the services incident to the planning, scheduling, preparaUon, construction and scoring of written examinations for classifications to be mutually agreed upon by the Local Agency and the Board, the following provi- sions shall govern: a. SchedulinR of Examinations. Whenever during the term of this agreement, the Local Agency desires the services of the Board in the preparation of a written examination for a job classification, the Local Agency will submit to the Board a request for such services. This request shall include examination dates and closing dates for filing applications. These dates shall be set by the Local Agency within the guidelines of the Board to allow sufficient time for examination scheduling and preparation. b . Information to be Furnished by Local ARency. The Local Agency shall supply the Board with a written descrip- tion of the work performed in the classes for which the Local Agency desires an examination prepared, including a statement of the minimum and/or desirable qualifications and the salary of the class. c. Notification of Number of Competitors. Immediately after the closing date for filing applications, but not less than 10 working days prior to the examination date, the Local Agency will notify the Board of the total number of competitors in each classification. d. Preparation of Test Materials. The Board shall construct a written examination, based on the information furnished by the Local Agency, for each job classi- fication for which an examination has been requested by the Local Agency and agreed upon by the Board. e. Transmittal of Test Materials. The Board shall transmit to the Local Agency sufficient exami- nation booklets, instructions for administering the examination and such other material as the Board may deem necessary. /?~ 11S"''l . f. Administration of Test and Return of Test Materials. The Local Agency shall administer the examination in accordance with instructions provided by the Board and immediately following the examination will return to the Board all used and unused examination booklets, keyed booklets, scoring keys, instructions, and any other materials furnished by the Board and not consumed (except that in such cases as provided in paragraphs I (i), I(j), and I(m) time extensions may be granted by the Board). g. Re-Use of Test Material. The Local Agency requesting test material for use on a specific date will not be allowed to re-use the tests on another date without prior permission of the Board. h. Scoring of Tests. At the discretion of the Local Agency, the responsibility for the scoring of tests may be delegated to the Board. In such cases, the Board will score the answer sheets and report the results, together with a recommended qualifying score, to the Local Agency within 14 working days after the answer sheets are returned to the Board, provided that in unusual circum- stances involving large numbers of competitors or unforeseen difficulties in administration of the test, the Board may extend the period for receipt of results. 1. Test Papers Inspection Under Local Agency Policy_ . If the Local Agency has an officially adopted rule or established policy regarding candidates' privilege of inspecting a keyed copy of an examination or answer sheets following the examination, and this rule or policy has been submitted in writing to the Board at least 10 days prior to the first examination scheduled under this agreement for which such inspection is desired, the Board will comply with the inspection privileges as officially recognized by the Local Agency except that no inspection shall be allowed for standardized test materials, or tests preduplicated as form tests or semi-form tests, or of questions not scored by an absolute standard. During key inspection a representative of the Local Agency personnel or administrative office will be present to assure that no candidate takes away with him any notes regarding a test question. Upon request of the Local Agency and when sub- mitted in writing by a candidate who participated in the examina- tion, the Board will analyze protests resulting from such review and recommend the action to be taken by the Local Agency. j. Test Papers Inspection Under Board Policy. If the Local Agency has no officially adopted rule or established policy regarding candidates' privilege of inspecting a keyed copy of an examination or answer sheet(s) following the examination and wishes to allow such an inspection privilege, the following policy of the Board shall govern: -2- ~~.a.'Ao.......~~,"<iI!..f.;~".,- ~'....~-'- -.- .~ I>.~ 1. Key Inspection. Inspection of a keyed copy of the examination question book, which is for the purpose of requesting a review of such items as the candidate may believe are incorrect or improperly keyed, will be allowed for the five working days immediately following an examination, providing this has been requested by the Local Agency at least 10 days prior to the examination. The inspection time allowed a candidate will not exceed one-half the amount of time originally allowed to answer the question during the administration of the examination. During key inspec- tion a representative of the personnel or administra- tive office of the Local Agency will be present to assure that the candidate takes no notes of any kind regarding any test materials. Upon request of the Local Agency and when submitted in writing by a candi- date who participated in the examination, the Board will analyze protests resulting from such review and recommend the action to be taken by the Local Agency. 2. Answer Sheet(s) Inspection. Inspection of a candidate's answer sheet(s), which is for the purpose of detecting whether any clerical or other error has been made in the scoring of the answer sheets, shall be allowed for a 14-calendar-day period immediately following the notification to the candidate of examination results. Upon request, the Board will return the candidate's answer sheet(s) after scoring and a copy of a keyed answer sheet(s) to the Local Agency. Candidates are not allowed to review the question booklet during this inspection period. Not more than one hour will normally be allowed for answer sheet(s) review, during which time a representative of the personnel or administrative office of the Local Agency shall be present to assure that no changes or marks of any kind are made by the candidate on his answer sheet(s) or the keyed answer sheet(s). 3. Certain Tests Not to be Open for Key Inspection. Stan- dardized tests, and tests preduplicated as form tests and semi-form tests, and questions not scored by an absolute standard will not be available for keyed copy inspection nor may candidates be allowed to review copies of these tests at any time. k. Retention of Test Material by the Board. The Board shall, if requested by the Local Agency, retain the completed question booklets or answer sheet(s) for such reasonable period of time as the Local Agency's rules may prescribe. -3- /?-/I.7f'1 1. Agency Responsibilities The Agency shall perform all parts of the examination process, the performance of which has not Bpecifically been requested of and agreed to by the Board, and Bhall asB.- reBponsibility for the conformity of tbe exaaination proceBB to any applicable lawB, ruleB, or ordinanceB and for the examination aB a wbole. Under the selection guidelineB of the Equal Employment Opportunity CommiBsion and the California Fair Employment PracticeB CommiBsion, the Agency as teBt user is responsible for the results of the selection proceBB and ~t be prepared to demonstrate that the proceBs iB valid and meetB other testing BtandardB if it adverBely affects groupB protected by fair eaployment laws. Tbe Agency agreeB to hold harmleBs the Board, its officerB, agentB, and itB employees from, and to in~fy the Board, itB officerB, agents, and its employees from, any ~ges or liability which _y arise from the use by the Agency of any examination or selection procedure which is the Bubject of thiB agreement. m. Extended Usage If the Local Agency wishes to administer exaa1nations on a continuous basis for certain mutually agreed upon classeB, the Board may, in itB discretion, Bupply the examination booklets, a scoriog key and inBtruc- tions for extended usage. Extended usage iB defined as the Local AgencY'B retention of examination bookletB and instructionB after their initial adminiBtration for the purpose of readminiBtering them. Tbe Local Agency will acore Buch examinations. n. Security of Test Material All teBt materialB Bupplied by the Board under this agreement Bhall be and remain tbe property of the Board, and Bball be held and stored in a manner that will prevent unautborized persons from having acceBS to it. The Agency agrees to be responsible for the Becurity of all teBt II&terials supplied to the Agency and agrees to reimburBe the Board for a portion or all of the replacement costs, as determined by the Board, for test materials that are lOBt or whose value for teBting purpoBes, in the opinion of tbe Board, may have been destroyed while Baid test II&terialB were Bubject to the custody of the Agency. Question booklets Bhall not be duplicated nor teBt questions copied by the Agency, under any c1rcUllStances. If any teBt asterial obtained from the Board should become involved in legal proceedingB by a court or other body vested with legal authori ty, the Agency will take appropriate measures to safeguard the confidentiality of the test IISterial including answer sheets such as by ..tion for protective order. -4- o. RyAWrlftatioo Charae& In consideration of the performance by the Board of the testing services specifically described in this Exhibit. the Agency agrees to reiaburse the Board in accordance with ''Written ExaII:Lnation Price List" (Exhibit B). p. Canceled or Postponed Exaainstions Agencies may be billed for work done on a canceled or postponed ey-ination up to the ti_ the Board is notified of such action. Under certain circ1dl8tances. credit may be given for work already perfo~d if the test is rescheduled. -5- 1{-//S-?7 Section II - Speeial Services Upon the request of the Local Agency, the Board, in its discretion, shall supply any or all of the following special services: a. Advice and assistance on examining procedures and problems. b. Preparation and distribution of examination publicity. c. Distribution, receipt, and appraisal of applications. d. Preparation, lllmoinistration and scoring of essay, probleE and performance tests. e. Advice on and conduct of oral interviews. f. Preparation of eligible lists. g. Preparation of special info~tion or affidavits regarding eX8lllinations provided, including giving of depositions and presentations in court required by legal action arising from use of any Board examination. h. Other technical persODDel services. -6- /< 1/5f'; Exhibit B to Cost Service Contract Agreement COOPERATIVE PERSONNEL SERVICES TEST RENTAL RATES Stock Tests Number of Candidates Scheduled Schedule A (CPS Scored and Tabulated) - 10 $180 minimum charge. 11 - 50 $180 plus $4.35 per candidate over 10. 51 or more $354 plus $4.10 per candidate over 50. Custom Tests Number of Candidates Scheduled Schedule A (CPS Scored and Tabulated) - 10 $320 minimum charge. 11 - 50 $320 plus $5.00 per candidate over 10. 51 or more $515 plus $4.85 per candidate over 50. Stock "K" Tests* Number of Candidates Scheduled Schedule A (CPS Scored and Tabulated) - 10 $180 minimum charge. 11 - 50 $180 plus $5.00 per candidate over 10. 51 or more $380 plus $4.85 per candidate over 50. Effective July 1, 1983 Schedule B (Scored by Agency) $145 minimum charge. $145 plus $3.75 per candidate over 10. $295 plus $3.50 per candidate over 50. Schedule B (Scored by Agency) $285 minimum charge. $285 plus $4.40 per candidate over 10. $461 plus $4.25 per candidate over 50. Schedule B (Scored by Agency) $155 minimum charge. $155 plus $4.40 per candidate over 10. $331 plus $4.25 per candidate over 50. *A Stock "K" test is a custom test which is readministered with no change in content. 1(-//Sf"J Exhibit B to Cost Service Contract Agreement -2- Effective July 1, 1983 Entry Police (Stock Series 1020) and Entry Fire Tests Number of Schedule A Number of Schedule B Candidates (CPS Scored and Candidates (Scored by Scheduled Tabulated) Scheduled Al':ency 1 or more $110 plus $5.60 1 - 50 $80 plus $5.00 per candidate. per candidate. 51 or more $330 plus $4.55 per candidate over 50. Entry Police Prepaid Units of POST Test (Form 1022) By prepackaging in units of five tests and avoiding contracting, billing, and related costs, Form 1022 can be furnished at reduced costs. Rental charges cover all services which go with regular orders, EXCEPT: (1) Orders must be paid for in advance; (2) Review copies must be paid for in advance; and (3) Return shipping costs must be paid for by using agency. 1 Unit of 5 Tests . . . . . . . . . . . . Each additional unit (if all units scored and tabulated together) Review Copy . . . . . . . . . . . $57.00 $60.00 $ 7.00 . We will ship tests within one week of your test date. Put your orders and fees in the mail at least two weeks before your test date. State in your order the test date. All tests, used or not, must be returned, postage paid, First Class mail, postmarked within 15 working days of the Cooperative Personnel Services shipping date. A late charge will be made for tests not returned within the time limit. Rental rates cover a single administration. To order, send a check to cover the full cost of the order and the name, title, address, and telephone number of the responsible agency official to whom the order is to be shipped. We ship only to a named official who will be responsible for the test materials. Extended Usal':e Costs (1) A maximum of 25 test booklets can be released for extended usage; and (2) The cost for extended usage is the first-time cost from the Cooperative Personnel Services Test Rental rates, and $95.00 each month thereafter. Exhibit B to Cost Service Contract Agreement -3- Effecti ve July 1, 1983 Special Services Listed examination prices cover the cost of normal consultation and exami- nation preparation services. Additional services beyond normal will be charged at the appropriate billing rate or fee. Examples of such services include: 1. Preparation of special material or revision of existing mate- rials which can be utilized in one agency only; for example, materials covering local building codes, and individual depart- ment rules and regulations. 2. Research and analysis of candidate appeals, at a cost of $48 for each appeal denied. (If an item is found to be faulty, Cooperative Personnel Services will absorb the cost of analyz- ing and responding to the appeal.) 3. An unusually high amount of technical or clerical being spent to meet an agency's examining needs. examples are: staff time Several a. Agencies requesting they be sent review copies of custom test segments will be charged $3.80 per 15- item segment. The charge can be waived for agencies making significant contributions to the quality of the custom test items sent for the test, by sourcing items, rewriting outdated items, or by writing new test items. b. Agencies requesting a lengthy custom written test (120 or more test items) will be charged for actual costs for typing time exceeding three (3) hours. c. Agencies which call in higher candidate counts after the originally estimated number of test booklets has been duplicated and assembled, will be charged for actual costs for any additional press work required to meet the higher candidate count. 4. Proctor services and arrangements for test administration arranged for or provided by Cooperative Personnel Services. 5. General consultation on selection systems and other services not directly related to a specific examination. 6. Scoring or problem and essay type questions. 1. Preparation of special information regarding the content, j"coverage, or validity of the provided examination, preparation ~ affidavits, giving of depositions, and preparation for an /?~/15f7 Exhibit B to Cost Service Contract Agreement -4- Effective July 1, 1983 appearance in court which is required in connection with any legal action pertaining to the use of any examination provided by the Board. Cancelled or Postponed Examinations Agencies will be billed for work done on a cancelled or postponed examina- tion up to the time we are notified of such action. Under certain circum- stances, credit may be given for work already performed if the test is re- scheduled. . performance Tests An additional charge of $6.35 per candidate is assessed for scoring either typing or stenographic performance tests. Charges for other performance test materials and services vary, depending upon the type of service. For specific information, please contact one of our offi ces. Common Book Charges for "Common Book" custom examinations will be: full cost for the base examination, plus half cost for the added classes. A "Common Book" examination is one prepared for successive classes in a series (such as Associate and Senior Engineer). All competitors take the base examination; only competitors for the higher level take the last several segments. .~ERIT SYSTEMS SVCS. 1209 J 51..... .,CA