HomeMy WebLinkAboutReso 2005-162
RESOLUTION NO. 2005-162
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE FISCAL YEAR 2005
PUBLIC FACILITIES DEVELOPMENT IMPACT FEE FUND
BY $98,802 AND A WARDING A CONTRACT TO
EMERGENCY SERVICES CONSULTING, INC. TO
CONDUCT A FIRE FACILITY, EQUIPMENT, AND
DEPLOYMENT MASTER PLAN STUDY AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
AGREEMENT
WHEREAS, on September 7, 2004, the City Council authorized the Fire Department to
release a Request for Proposal to conduct a Fire Facility, Equipment, and Deployment Master
Plan Study; and
WHEREAS, a formal Request for Proposal, No. 4-04/05, was released on January 12,
2005; and
WHEREAS, the Purchasing Agent received a total of 5 proposals by the closing date of
February 11,2005; and
WHEREAS, after interviews and an in-depth review/reference check, the Fire
Department has selected Emergency Services Consulting, Inc. to conduct the study; and
WHEREAS, Emergency Services Consulting, Inc. (ESCI) was established in 1976 and is
a consulting firm which specializes in fire, police, communications, emergency management,
and Emergency Medical Services (EMS) consulting services throughout the United States and
Canada; and
WHEREAS, ESCI's headquarters are located in Wilson, Oregon and its Regional Office
is in Chesterland, Ohio; and
WHEREAS, Exhibit A describes both costing and deliverables proposed for this project;
and
WHEREAS, the project is projected to be completed 20 weeks from the start date and
final alternatives and recommendations will be presented to the City Council and City Manager
in a workshop setting in the fall of2005; and
WHEREAS, the cost to conduct the Study is $98,802 and will be paid from the Public
Facility Development Impact Fee fund; and
WHEREAS, the City of Chula Vista has the option to buy the Deccan software
containing all information used to conduct the Study for $25,600; and
Resolution No. 2005-162
Page 2
WHEREAS, the Deccan software will give the Fire Department an analysis and modeling
tool to define, run, and analyze an unlimited number of deployment options without specific
knowledge of modeling and mathematics; and
WHEREAS, the pace of growth, and the resulting transformation of the community
presents challenges that must be met with a comprehensive management approach to ensure the
optimal delivery of fire services; and
WHEREAS, ESCI is well known for the high caliber of work, strong methodology,
creative solutions, and ability to meet project scope and deliverables on time and within budget
and maintain ongoing relationships with their clients.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby amend the
Fiscal Year 2005 Public Facilities Development Impact Fee fund by $98,802; award a contract to
Emergency Services Consulting, Inc. to conduct a fire facility, equipment, and deployment
master plan study; and authorize the City Manager to execute said Agreement.
Presented by
Approved as to form by
'.
--~
G~
glas A. Perry
Fire Chief
Ann Moore
City Attorney
~
Resolution No. 2005-162
Page 4
EXHI BIT A
~ Emergency Seroi-C8S ConsuLTing inc.
a HEAl.THANALYTICS
Costing
_ . J -.. . ~ ,
;;~fj'i~~~'~~~~~%~~~~.~Tij~-k$'it.~suS:~k~'~~JR.{~;~,~~~~i!~~j~yt+~~":HoLlfs~
Evaluate existing fire' and EMS delivery system
Develop a description of each first-in service 24
Evaluate fire station, apparatus network, 2t structure fire capability
Rrst in engine response capabilhy 14
Second in engine response capabilhy 14
First in ladder truck capability 12
Second in ladder truck capability 12
Battalion Chief's response capability 10
ALS response capability - first on-scene analysis 10
Call type frequency distribution analysis - by station I company 10
Tumout and travel time analysis - by station I company 10
Response time analysis - by station I call type 10
EMS response time analysis - success rates using strategic plan goals 10
BLS response time analysis - success rates using strategic plan 10
Dispatch time analysis 8
Fleet, equipment location, deployment, and coverage analysis 14
Safety personnel, training, and staffing analysis 14
Compliance with strategic plan / growth management oversight thresholds 14
Training facilities evaluation 10
Capital costs analysis 14
Funding analysis 14
Demographic, diversITy, mixed-use, & EMS requirements analysis 12
Special issues analysis
Analysis of fire-retardant bUilding and landscaping materials 14
Analysis of changes to in-service training requirements 10
Alternate station location analysis (Station *1) 12
Cost I benefIT analysis of dedicated ALS companies 14
ISO level analysis and recommendations 14
City dispatch time analysis 8
Five year fire loss benchmarking analysis 14
Fire equipment replacement cycle analysis 14
Alternative Fire Department service delivery system analysis
implementation plan for new stations 14
First-ih service area descriptions 10
Future emergency call volume projections - by station & ALS site 12
Projected response time success rates using strategic plan goals 14
Resolution No. 2005-162
Page 5
~ Emergency Services Consulting inc.
rat HEAlTHANALYTICS
System structure response capability
First-in engine capability 8
Second-in engine capability 8
First-in iadder capability 7
Second-in ladder capability 7
Battalion Chief capability 7
Capital impact analysis of altemative networks 10
Operating budget impact analysis 14
Fire apparatus, fleet/equipment location/deployment/coverage 16
Staffing requirements (communications, admin. prevention, etc.) 12
Capital cost analysis 12
Five year operating and capital budgets for each alternative 16
Submit First Draft of Final Report 42
Develop Long Ran>Je Service Plan 48
Total Hours 603
Hourly Rate $ 145.00
Total ProfessionaJ Fees $ 87,435.00
Travel Cost @ 13% $ 11,366.55
Project Cost Without DeccanTM Software $ 98,801.55
Deccan TM Software Price To Customer $ 25,600.00
Tctal Project Cost Wi1h Deccan™ Software $124,401.55
Please refer to the Appendix for a description of the benefits and advantageS of the DeccanTh!
software option.
Payment Schedule
· 10% of total price of the contract following initial research and meetings with Selection
Committee.
· 40% of total price of contract following the draft report which will include computer
models, maps, comparative analysis as described in the Scope of Study due no later than
May 16, 2005.
· 40% of contract amount upon acceptance of the final report by the City of Chula Vista
due no later than July 15, 2005.
. 10% of contract amount upon completion of presentation of [mdings to City Manager
and/or City Council.
Resolution No. 2005-162
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista,
California, this 24th day of May, 2005, by the following vote:
AYES:
Councilmembers:
Castaneda, Davis, McCann, Rindone and Padilla
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
;,~Id.f;2 L LL
ATTEST:
't=3.' ~
-~Ll_.ULU ~ ~ '
Susan Bigelow, MMC, City C k
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2005-162 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 24th day of May, 2005.
Executed this 24th day of May, 2005.
~Lutu.'I~~
Susan Bigelow, MMC, City Cle