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Home My WebLink About2005-02-16 BOLT MINS MINUTES LIBRARY BOARD OF TRUSTEES February 16,2005 Civic Center Library Conference Room 4:00 PM BOARD MEMBERS PRESENT: Chair Hartman, Vice-Chair Craft, Trustees Pasqua, Valerio, Martinez BOARD MEMBERS ABSENT: None CITY STAFF PRESENT: Library Director David Palmer, Assistant Library Director Paula Brown, Community Relations Manager, Jeri Gulbransen, and Secretary Anna Giuliano OTHERS PRESENT: Joan Roseman, Vice President of Friends of the Library I. APPROVAL OF MINUTES Motion was made (Pasqua/Valerio) to approve the minutes of the January 19th meeting as distributed. Changes to V A: Friends were requested as follows: Joan Roseman, . . . $10,000 to the endowment jùnd making approximately $32,000 from the Bookstore the year. Motion was carried. II. CONTINUED MATTERS A. Fiscal Year 2005, 2006 and 2007 Budget - David Palmer Trustees were advised that the proposed budget was due to the Office of Budget Analysis on February 28th. The department's budget will be approximately $9 million with about $1.6 million of that going towards the after-school programs, STRETCH and DASH. The Chula Vista Elementary School District will reimburse just over $1 million ofthat cost. Trustees were given a copy of a Budget Summary Report with a list of "Reallocation of Funds" and "Enhancement Requests". David Palmer highlighted the fact that an increase in the book budget and a reorganization of branch management were being proposed. B. Rancho Del Rey Branch Project - Paula Brown Paula Brown discussed the divisions and spaces of the RDR project mentioning the automated drop-off, self-checkout machines, dividable meeting room, and the café & Young Adult area sharing space. She went on to add that the inclusion of the Education Services Department (after-school DASH and STRETCH programs) at the RDR site would be made. C. South Chula Vista Library Renovation - Paula Brown Trustees were provided a cost estimate for the various elements of the renovation of the South Library Branch. They were also advised that that the formal bid for the exterior painting should be awarded early next month. D. Chula Vista Heritage Museum - Jeri Gulbransen The building has been tented and progress was being made with cleaning and building improvements. Ms. Gulbransen advised that they were looking for a professional to help with exhibits and gave an estimated timeline of re-opening the museum to be this spring. Discussion regarding the Info Item regarding the relocation of the Baptist Church ensued and Trustees were advised that this item was incorporated in the Arts Master Plan Project and would be studied. E. Balanced Scorecard - David Palmer Possible performance measures for Chula Vista were distributed III. NEW BUSINESS A. Gift Acceptance Policy - David Palmer Director Palmer requested Library Board Trustees endorse a Gift Acceptance Policy distributed with the board packet. A brief discussion ensued and a Motion was made (Craft/Pasqua) that the Library Board endorse the new policy and procedure for accepting gifts for the Library. Motion was carried. IV. LIBRARY DIRECTOR'S REPORT A. Public Art Piece Two "Urban Tree" art pieces have been loaned to the City of Chula Vista; one will be displayed at the Nature Center and the other at the Civic Center Library. B. HAPLR Index Report on Library's ranking compared with other libraries was distributed. C. Monthly Report January 2005 Statistics report was distributed. D. Legislative Update None E. Other None V. COMMUNICATION A. Friends None B. Public Comments None C. Written Comments None D. Board Comments None VI. ADJOURNMENT Meeting adjourned at 5:15 p.m. Next meeting is scheduled for Wednesday, March 16, 2005. Respectfully Submitted: L~