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HomeMy WebLinkAboutAgenda Packet 2005/04/19 REVISED (Special Orders of the Day) CITY COUNCIL AGENDA April 19, 2005 6:00 p.m. Council Chambers Public Services Building 276 Fourth Avenue, Chula Vista ~~f?- ~ ----- ~ ~ ~ -- CllY OF CHUlA VISTA City Council Patty Davis John McCann Jerry R. Rindone Steve Castaneda Stephen C. Padilla, Mayor City Manager David D. Rowlands, Jr. City Attorney Ann Moore City Clerk Susan Bigelow ********** The City Council meets regularly on the first calendar Tuesday at 4:00 p.m. and on the second, third and fourth calendar Tuesdays at 6:00 p.m. Regular meetings may be viewed at 7:00 p.m. on Wednesdays on Cox Cable Channel 24 or Chula Vista Cable Channel 68. Agendas are available on the City's wehsite at: www.chulavistaca.gov ********** I declare under penalty of perjury that I am employed by the City of Chula Vista in the OHice of the City Clerk and that I posted this document on the bulletin board according to Brown Act requirements. AGENDA Dated 1.f-/'5 -O!} Signed'7f¡rJ) u: þJ1JdY April 19, 2005 6:00 P.M. CALL TO ORDER ROLL CALL: Councilmembers Castaneda, Davis, McCann, Rindone, and Mayor Padilla PLEDGE OF ALLEGIANCE TO THE FLAG, MOMENT OF SILENCE SPECIAL ORDERS OF THE DAY · PRESENTATION BY MA YOR PADILLA OF A PROCLAMATION TO MIKE SOLE, SENIOR VOLUNTEER PATROL TRAINING COORDINATOR, PROCLAIMING APRIL 19, 2005 AS SENIOR VOLUNTEER PATROL APPRECIATION DAY · PRESENTATION BY MAYOR PADILLA OF A PROCLAMATION TO MARGE HALE, PRESIDENT OF ALTRUSA INTERNATIONAL, INC. OF CHULA VISTA, PROCLAIMING APRIL 19,2005 AS ALTRUSA DAY · PRESENTATION BY PAUL NIETO, AIRPORT COMMISSIONER, REGARDING REGIONAL AIRPORT AUTHORITY LAND USE PLAN · PRESENTATION BY J.C. THOMAS, PUBLIC AFFAIRS MANAGER, SAN DIEGO GAS & ELECTRIC, REGARDING LONG RANGE PLANNING CONSENT CALENDAR (Items 1 through 2) The Council will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Councilmember, a member of the public, or City staff requests that an item be removed for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed after Action Items. 1. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE CONSULTANT SERVICES AGREEMENT WITH THE ARROYO GROUP FOR THE CITY'S ARTS MASTER PLAN On November 16, 2004, the Council approved funding for the creation of a Cultural Arts Master Plan, and in January 2005, a formal selection process began. At the conclusion of that process,' The Arroyo Group of Pasadena, California was the choice of the Selection Committee. (Assistant City Manager Palmer) Staff recommendation: Council adopt the resolution. 2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FISCAL YEAR 2005 RECREATION DEPARTMENT BUDGET BY APPROPRIATING $5,286 IN UNANTICIPATED REVENUES FROM COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THE RECREATION DEPARTMENT FOR SENIOR SERVICES (4/5THS VOTE REQUIRED) The Recreation Department's Senior Information and Referral Services Section was awarded $11 ,517 in Community Development Block Grant (CDBG) funds for Fiscal Year 2005 as part of the South Bay Senior Collaborative, comprised of six local agencies. The amount of $5,286 represents new funding and was not included in the Counci1- adopted budget due to the uncertainty of the actual award amount, the timing of CDBG awards and allocation of the awarded funds by the Senior Collaborative. The funds need to be appropriated to supplement funding for three senior service programs, Project CARE, Life Options, and Senior Outreach. (Director of Recreation) Staff recommendation: Council adopt the resolution. ORAL COMMUNICATIONS Persons speaking during Oral Communications may address the Council on any subject matter within the Council's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Council from taking action on any issue not included on the agenda, but, if appropriate, the Council may schedule the topic for jitture discussion or refer the matter to staff. Comments are limited to three minutes. PUBLIC HEARINGS The following items have been advertised as public hearings as required by law. If you wish to speak on any item, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. 3. CONSIDERATION OF APPROVAL OF A CONDITIONAL USE PERMIT TO CONDUCT A FARMERS' MARKET ON THE CAMPUS OF SOUTHWESTERN COLLEGE (APPLICANT: DAVID LARSON) The applicant is requesting permission to conduct a weekly Certified Farmers' Market at Southwestern College, 900 Otay Lakes Road, to be held every Saturday morning in Lot "0" of the college. The market will consist of approximately 45 vendors, 25 of whom will be certified agricultural producers. Also proposed are the installation of portable toilets with hand washing facilities, live music and children's activities, such as pony rides and face painting. (Director of Planning and Building) Staff recommendation: Council conduct the public hearing and adopt the following resolution: Page 2 - Council Agenda April 19, 2005 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING CONDITIONAL USE PERMIT PCC-05-022 TO CONDUCT A FARMERS' MARKET ON THE CAMPUS OF SOUTHWESTERN COLLEGE AT 900 OTAY LAKES ROAD, CHULA VISTA (APPLICANT: DAVID LARSON) 4. CONSIDERATION OF APPROVAL OF A TENTATIVE SUBDIVISION MAP KNOWN AS SYCAMORE ESTATES, CHULA VISTA TRACT 04-09, LOCATED AT 1655 SYCAMORE DRIVE (APPLICANT: NORTON CONSTRUCTION COMPANY) The Norton Construction Company submitted an application requesting approval of a tentative subdivision map to subdivide 2.04 acres into 10 single-family residential lots ranging in size from 7,010 to 10,367 square feet. The proposed subdivision is located at 1655 Sycamore Drive. (Director of Planning and Building) Staff recommendation: Council conduct the public hearing and adopt the following resolution: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AND ESTABLISHING CONDITIONS OF A TENTATIVE MAP TO DIVIDE 2.04 ACRES LOCATED AT 1655 SYCAMORE DRIVE INTO 10 SINGLE-F AMIL Y RESIDENTIAL LOTS ACTION ITEMS The items listed in this section of the agenda will be considered individually by the Council, and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. 5. CONSIDERATION OF REORGANIZATION OF THE GENERAL SERVICES AND ENGINEERING DEPARTMENTS With the adoption of the General Services Department's Strategic Plan and the development of the Police Department's Strategic Plan, a number of functions have been identified for reorganization within the City's organizational structure. These changes reflect the practical, operational and long-term issues facing the City in a variety of areas and should enable the affected departments to provide services to the public in a more efficient manner. (Director of General Services) Staff recommendation: Council adopt the following resolutions and place the following ordinance on first reading: A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE GENERAL SERVICES DEPARTMENT STRATEGIC PLAN Page 3 - Council Agenda April 19, 2005 B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE REORGANIZATION OF THE GENERAL SERVICES DEPARTMENT AND RECLASSIFYING POSITIONS THEREIN C. ORDINANCE OF THE CITY COUNCIL OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD THE POSITION OF DEPUTY DIRECTOR OF GENERAL SERVICES (FIRST READING; 4/5THS VOTE REQUIRED) D. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE REORGANIZATION OF THE ENGINEERING DEPARTMENT AND RECLASSIFYING POSITIONS THEREIN ITEMS PULLED FROM THE CONSENT CALENDAR OTHER BUSINESS 6. CITY MANAGER'S REPORTS 7. MAYOR'S REPORTS 8. COUNCIL COMMENTS CLOSED SESSION Announcements of actions taken in Closed Session shall be made available by noon on Wednesday following the Council Meeting at the City Attorney's office in accordance with the Ralph M Brown Act (Government Code 54957. 7). 9. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE 54957.6 · Agency designated representatives: Sharon Marshall, Marcia Raskin, David D. Rowlands, Jr., Maria Kachadoorian, Ed Van Eenoo · Employee organizations: Police Officers Association, Chula Vista Employees Association, International Association of Fire Fighters, Western Council of Engineers 10. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) · Application of SDG&E for Certificate of Public Convenience and Necessity for the Otay Mesa Power Purchase Agreement Transmission Project (A-04-03-008) ADJOURNMENT to the Regular Meeting of April 26, 2005, at 6:00 p.m. in the Council Chambers. Page 4 - Council Agenda April 19, 2005 COUNCIL AGENDA STATEMENT Item: , Meeting Date: Aprill9. 2005 ITEM TITLE: Resolution Approving the Consultant Services Agreement with The Arroyo Group for the ~y~s Master Plan SUBMITTED BY: Assistant City Manager Paime41 ÕD REVIEWED BY: CityManage¡;~( (4/5thsVote: Yes No X ) !t" Arts and culture are an integral part of the cultural, economic and aesthetic environment of the Chula Vista community, and should be promoted and coordinated by the City in a manner that creates a favorable image, climate for artistic development and cultural awareness. On November 16, 2004, Council approved funding for the creation of a Cultural Arts Master Plan and in January 2005 a formal selection process begun. At the conclusion of that process, The Arroyo Group of Pasadena, California was the choice of the Selection Committee. STAFF RECOMMENDATION: That Council adopt the resolution approving the Consultant Services Agreement with The Arroyo Group for the City's Arts Master Plan (ATTACHMENT "A") BOARDS/COMMISSIONS RECOMMENDATIONS: N/A DISCUSSION: The Arts Master Plan will provide guidance and direction for the integration of art and culture into the lives of all citizens of Chula Vista. The Arts Master Plan will recognize the uniqueness and diversity of Chula Vista neighborhoods and recommend policies and projects that complement that diversity. In the end, the plan will define the future vision of the Artsin Chula Vista. The Arts Master Plan will also study the development, coordination and use of arts and culture facilities, identify appropriate partnerships and collaborations, promote cultural opportunities, and recommend and promote various funding methodologies for the arts. The Arroyo Group will assist staff with an assessment of existing arts and culture programs, facilities, events and activities. The consultant will conduct personal interviews, public forums and focus groups to gather information and opinions relating to arts and culture in the community. A Citizen's Advisory Committee, chaired by former Councilmember Mary Salas, will be formed to oversee the Arts Master Plan process. 1-1 Page 2, Item: I Meeting Date: Auril19. 2005 The final Arts Master Plan will provide an overview of existing conditions and recommendations related to: · Arts and Culture Facilities and Venues · Visual and Performing Arts Progrannning and Civic Events · Public Art and Public Beautification · Community Character and Quality of Life · Education, Artist Development and Partnerships · Cultural Tourism · Cultural and Ethnic Diversity · City Policies, Procedures and Ordinances Related to Arts and Culture · Funding Sources (Public and Private) · Mobility, Accessibility and Transportation · Youth Involvement · Marketing, Advertising and Promotion · Possible Relocation and Adaptive Re-use of Otay Baptist Church · Preserving and Exhibiting Local History Selection Process Funds were appropriated to the Office of Cultural Arts for this purpose and a selection process was conducted. Cultural Arts & Fund Development Manager, Roderick Reinhart, and Community Outreach Manager, Jeri Gulbransen, developed a Request for Proposal (RFP) for consultant services. The RFP was released on January 4, 2005. Responses to the RFP were due on January 28,2005 and the City received 10 responses. A Selection Committee was established that included Mr. Reinhart, Ms. Gulbransen, Nancy Lytle, Assistant Planning Director, Mary Ladiana, Planning and Housing Manager, and Mary Salas, serving as an ex-officio member. The Selection Committee members independently rated the 10 responses to the RFP on the following criteria: 1. Firm's Experience and Past Record of Performance (25 maximum points) 2. Quality of Managcmcnt Team (20 maximum points) 3. Proposal Clarity and Quality (20 maximum points) 4. Capacity to Perform Work (20 maximum points) 5. Project Schedule and Project Cost (15 maximum points) 1-2 Page 3, Item: I Meeting Date: April 19. 2005 All scores were compiled and after discussion of each, the Selection Committee agreed to invite the top 4 scoring firms for personal interviews. Those firms, in alphabetical order, were: 1. The Arroyo Group 2. Cultural + Planning Group 3. Eduardo Diaz Consulting 4. LORD Cultural Resources Fifty-minute interviews were held the week of February 21, 2005. Each firm's representatives were asked to make a twenty-five minute presentation and were told there would be twenty-five minutes of follow-up questions from the Selection Committee. Follow-up questions included: 1. Expand on the community input portion of your proposal including describing your experience with other communities where you have successfully gathered and evaluated input. 2. Describe your experience, if any, with evaluating the relocation and using of historic buildings for arts and cultural purposes. 3. Expand on the budget portion of your proposal a. Does it include printing of the [mal report b. Could evaluation of the historic church relocation be included in your current budget figures? c. Council approved $75,000 for this project - if your proposal is higher than this, what would you eliminate from your plan to meet the $75,000 limit? 4. What's your team's history with adhering to your proposed timeline? 5. Why are you the team we should hire? The members of the Selection Committee scored and evaluated each of the interviewed firms. At the conclusion of this stage of the process, the Selection Committee cOllectively ranked the firms in the following order: 1. The Arroyo Group 2. Cultural + Planning Group 3. Eduardo Diaz Consulting . 4. LORD Cultural Resources Mr. Reinhart and Ms. Gulbransen checked references for the top-scoring firm and shared this information with the other Selection Committee members. The Committee reached consensus that The Arroyo Group was their unanimous choice. The Arroyo Group was chosen over the other firms for the fOllowing reasons: 1-3 Page 4, Item: I Meeting Date: April 19. 2005 · Clarity of their written proposal and proposed scope of work · Clarity of their in-person presentation during the interview process · Familiarity with the subject matter · Previous relevant experience with similar-sized California cities · History of successful performance with the same team members · Adherence to the $75,000 budget allocation TheArrovo Group Larry B. Morrison, AICP, AIA founded The Arroyo Group thirty years ago. Mr. Morrison holds master degrees in City Planning and Architecture ITom the University of Pennsylvania. He was a member of Pasadena's first Cultural Heritage Commission and was also a board member of the Pasadena Art Workshops, which is now known as the Armory Center for the Arts. Mr. Morrison currently serves as vice president of the Pasadena Educational Foundation, which funds music workshops and the provision of musical instruments for public school students. Ms. Caryl Levy has worked with The Arroyo Group on the development of arts and culture plans for the cities of Pasadena and Riverside California. Ms. Levy holds a masters degree in Public Art Studies ITom the University of Southern California and is currently the Acting Director of Public Art Studies at USC. The Arroyo Group's approach includes integrating people, place and economics into their master art plans. Most recently, The Arroyo Group has led highly successful arts planning projects for the Pasadena Playhouse District Plan, the Pasadena Civic Center Design Plan, the Downtown Riverside Specific Plan, and the Arts and Culture Element of the Riverside Gimeral Plan. Proiect Summarv The goals of this project are: · The Arts Master Plan is envisioned to be a document designed to provide guidance and direction for the integration of art and culture into the lives of all residents ofChula Vista. · The consultant-led Arts Master Plan process will study and make specific recommendations regarding: developing, coordinating and using arts and culture facilities; identifying appropriate arts and culture partnerships and collaborations; promoting cultural opportunities; and recommending and promoting various funding methodologies for the arts. The Arts Master Plan will provide specific objectives and action steps that allow for the implementation of the policies, goals and objectives of the General Plan Update (2005) regarding arts and culture elements and will be coordinated with the Urban Core Specific Plan, a neighborhood level plan, currently under preparation, with a focus on 1-4 Page 5, Item: I Meeting Date: ADril19. 2005 revitalization of the City's Urban Core, as well as the Bayfront Master Plan, and the University Site study. · The Consultant will assist staff with an assessment of existing arts and culture programs, facilities, events, and activities. The Consultant will conduct public forums, focus groups, and personal interviews to gather information relating to arts and culture in the community to be used in the development of an Arts Master Plan suited to the needs and desires of Chula Vista. A Citizen's Advisory Committee will be created to guide the preparation of the Arts Master Plan process. The Consultant will prepare a Draft Arts Master Plan and Final Arts Master Plan based on the experience of the Consultant and the thorough review of the Draft Plan by the Office of Cultural Arts staff, Citizen's Advisory Committee, and Cultural Arts Commission. Scope of Work · Consultant will prepare map of existing and currently proposed arts and culture facilities and obtain information regarding any proposed arts and culture facilities through key community interviews. · The Consultant will coordinate with City staff to obtain a City GIS Map of elements that could be appropriate locations for arts and culture facilities. This GIS information will include, as available, schools, parks, downtown, other community facilities and neighborhoods. Consultant will also obtain information regarding potential arts and culture areas from City staff and from key community and staff interviews. · The Consultant will conduct interviews with key leaders in the Arts and Culture Community. The list of persons to be interviewed will be coordinated with City staff. Interviewees will represent City-supported arts activities, educators from institutions with arts programs, and local and regional non-profit art institutions and artists. · The Consultant will conduct Focus Group Meetings with downtown, neighborhood and arts leaders. The list of persons to be invited to the focus groups will be coordinated with City staff and the Citizen's Advisory Committee. One session will focus on the role of arts and culture in the revitalization of downtown Chula Vista. The other group will focus on the provision of arts and culture to reach the neighborhoods of Chula Vista. The focus groups will be structured to represent the views of both providers and consumers of arts and culture. Focus groups will include discussion of the possible relocation and adaptive reuse of the Otay Baptist Church. 1-5 Page 6, Item: f Meeting Date: ADril19. 2005 · The Consultant will conduct a Public Forum. Consultant will facilitate a Public Forum open to all residents of the City of Chula Vista. At this meeting, Consultant will review the maps of existing and planned facilities and potential arts and culture locations as previously studied. The public will be invited to express their thoughts regarding issues and future opportunities for arts and culture in Chula Vista. The Public ForUm will include discussion of the possible relocation and adaptive reuse of the OtayBaptist Church. · The Consultant will meet with the Cultural Arts Commission to review findings and obtain additional observations and ideas regarding issues and opportunities for arts and culture in Chula Vista. · The Consultant will meet with the Citizen's Advisory Committee to review findings and obtain additional observations and ideas regarding issues and opportunities for arts and culture in Chula Vista. · The Consultant will prepare a Memorandum summarlzmg eXlstmg and proposed public arts plans and policies including those elements from the City's 2005 General Plan Update, the Urban Core Specific Plan and other available City plans. Consultant will also obtain information regarding existing public arts plans and policies from City staff and ftom key interviews. · The Consultant will prepare a Memorandum identifying existing grants and scholarship opportunities. Consultant will supplement this with information regarding potential grants and scholarships available from the State and Federal 'governments and several representative foundations. · The Consultant will prepare a Preliminary Draft of the Arts Master Plan, based on a combination of existing conditions information, community input and the experience of the Consultant in preparing other master arts plans that address the plan objectives previously identified on page 2. · The Consultant will meet with City staff, the Citizen's Advisory Committee, and Cultural Arts Commission to obtain comments/observations on the Draft Plan. · The Consultant will prepare a final Arts Master Plan, which is based on the thorough review of the Draft Plan and the experience of the Consultant. It is anticipated that all Consultant services will be completed by November 15,2005. FISCAL IMPACT: There will be no additional General Fund impact since monies have been approved and appropriated into the Library Department Budget for this proj ect in FY 04/05 in the amount of$75,000. 1-6 THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL 1\~~~~~ Ann Moore City Attorney {\ 'ì --rÌ'\ - Dated: 1-\ 'tfl \~ 2<JO ~ Consultant Services Agreement with The Arroyo Group for the City's Arts Master Plan 1-7 Parties and Recital Page(s) Agreement between City of Chula Vista and The Arroyo Group DRAft for Arts Master Plan Consulting Services This agreement ("Agreement"), dated April 19, 2005 for the purposes of reference only, and effective as of the date last executed unless another date is otherwise specified in Exhibit A, Paragraph 1 is between the City-related entity as is indicated on Exhibit A, paragraph 2, ("City"), whose business form is set forth on Exhibit A, paragraph 3, and the entity indicated on the attached Exhibit A,'paragraph 4, as Consultant, whose business form is set forth on Exhibit A, paragraph 5, and whose place of business and telephone numbers are set forth on Exhibit A, paragraph 6 ("Consultant"), and is made with reference to the following facts: Recitals Whereas, on November 16, 2004 the City Council approved the expansion of the scope of the Office of Cultural Arts and appropriated funds from the available balance of the General Fund for the creation of a Cultural Arts Master Plan; and Whereas, City staff prepared and sent out a Request for Proposals (RFP) on December 2004 for consulting services to assist staff ,in the preparation of an Arts Master Plan, and received 10 responses on January 28, 2005; and Whereas, a City selection committee reviewed and scored the proposals and selected four firms to interview during the week of February 21, 2005 and Whereas, the City selection committee performed reference checks on the top scoring firm, and Whereas, the selection committee selected The Arroyo Group as the consultant, and Whereas, Consultant warrants and represents that they are experienced and staffed in a manner such that they are and can prepare and deliver the services required of Consultant to City within the time frames herein provided all in accordance with the terms and conditions of this Agreement; Page 1 1-8 Obligatory provisions Pages OR~f1 NOW, THEREFORE, BE IT RESOLVED that the City and Consultant do hereby mutually agree as follows: 1. Consultant's Duties A. General Duties Consultant shall perform all of the services described on the attached Exhibit A, Paragraph 7, entitled "General Duties"; and, B. Scope of Work and Schedule In the process of performing and delivering said "General Duties", Consultant shall also perform all of the services described in Exhibit A, Paragraph 8, entitled "Scope of Work and Schedule", not inconsistent with the General Duties, according to, and within the time frames set forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified in Exhibit A, Paragraph 8, within the time frames set forth therein, time being of the essence of this Agreement. The General Duties and the work and deliverables required in the Scope of Work and Schedule shall be herein referred to as the "Defined Services". Failure to complete the Defined Services by the times indicated does not, except at the option of the City, operate to terminate this Agreement. C. Reductions in Scope of Work City may independently, or upon request from Consultant, from time to time reduce the Defined Services to be performed by the Consultant under this Agreement. Upon doing so, City and Consultant agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction in the compensation associated with said reduction. D. Additional Services In addition to performing the Defined Services herein set forth, City may require Consultant to perform additional consulting services related to the Defined Services ("Additional Services"), and upon doing so in writing, if they are within the scope of services offered by Consultant, Consultant shall perform same on a time and materials basis at the rates set forth in the "Rate Schedule" in Exhibit A, Paragraph 11 (C), unless a separate fixed fee is otherwise agreed upon. All compensation for Additional Services shall be paid monthly as billed. Page 2 1-9 OR~f1 E. Standard of Care Consultant, in performing any Services under this Agreement, whether Defined Services or Additional Services, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. F. Insurance Consultant represents that it and its agents, staff and sub consultants employed by it in connection with the Services required to be rendered, are protected against the risk of loss by the following insurance coverages, in the following categories, and to the limits specified, policies of which are issued by Insurance Companies that have a Best's Rating of "A, Class V" or better, or shall meet with the approval of the City: Statutory Worker's Compensation Insurance and Employer's Liability Insurance coverage in the amount set forth in the attached Exhibit A, Paragraph 9. Commercial General Liability Insurance including Business Automobile Insurance coverage in the amount set forth in Exhibit A, Paragraph 9, combined single limit applied separately to each project away from premises owned or rented by Consultant, which names City as an Additional Insured, and which is primary to any policy which the City may otherwise carry ("Primary Coverage"), and which treats the employees of the City in the same manner as members of the general public ("Cross-liability Coverage") . Errors and Omissions insurance, in the amount set forth in Exhibit A, Paragraph 9, unless Errors and Omissions coverage is included in the General Liability policy. G. Proof of Insurance Coverage. (1) Certificates of Insurance. Consultant shall demonstrate proof of coverage herein required, prior to the commencement of services required under this Agreement, by delivery of Certificates of Insurance demonstrating same, and further indicating that the policies may not be canceled without at least thirty (30) days written notice to the Additional Insured. Page 3 1-10 (2) Policy Endorsements Required. ORÞ.f1 In order to demonstrate the Additional Insured Coverage, Primary Coverage and Cross-liability Coverage required under Consultant's Commercial General Liability Insurance Policy, Consultant shall deliver a policy endorsement to the City demonstrating same, which shall be reviewed and approved by the Risk Manager. H. Security for Performance. (1) Performance Bond. In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant to provide a Performance Bond (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled ~Performance Bond"), then Consultant shall provide to the City a performance bond in the form prescribed by the City and by such sureties which are authorized to transact such business in the State of California, listed as approved by the United States Department of Treasury Circular 570, http://www.fms.treas.qov/c570, and whose underwriting limitation is sufficient to issue bonds in the amount required by the agreement, and which also satisfy the requirements stated in Section 995.660 of the Code of Civil Procedure, except as provided otherwise by laws or regulations. All bonds signed by an agent must be accompanied by a certified copy of such agent's authority to act. Surety companies must be duly licensed or authorized in the jurisdiction in which the project is located to issue bonds for the limits so required. Form must be satisfactory to the Risk Manager or City Attorney which amount is indicated in the space adjacent to the term, ~Performance Bond", in said Paragraph 19, Exhibit A. (2) Letter of Credit. In the event that Exhibit A, at Paragraph 19, indicates the need \or Con9ultant to provide a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Letter of Credit"), then Consultant shall provide to the City an irrevocable letter of credit callable by the City at its unfettered discretion by submitting to the bank a letter, signed by the City Manager, stating that the Consultant is in breach of the terms of this Agreement. The letter of credit shall be issued by a bank, and be in a form and amount satisfactory to the Risk Manager or City Attorney which Page 4 1-11 DRAft amount is indicated in the space adjacent to the term, "Letter of Credit", in said Paragraph 19, Exhibit A. (3) Other Security In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant to provide security other than a Performance Bond or a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Other Security"), then Consultant shall provide to the City such other security therein listed in a form and amount satisfactory to the Risk Manager or City Attorney. I. Business License Consultant agrees to obtain a business license from the City and to otherwise comply with Title 5 of the Chula Vista Municipal Code. 2. Duties of the City A. Consultation and Cooperation City shall regularly consult the Consultant for the purpose of reviewing the progress of the Defined Services and Schedule therein contained, and to provide direction and guidance to achieve the objectives of this Agreement. The City shall permit access to its office facilities, files and records by Consultant throughout the term of the Agreement. In addition thereto, City agrees to provide the information, data, items and materials set forth on Exhibit A, Paragraph 10, and with the further understanding that delay in the provision of these materials beyond 30 days after authorization to proceed, shall constitute a basis for the justifiable delay in the Consultant's performance of this Agreement. B. Compensation Upon receipt of a properly prepared billing from Consultant submitted to the City periodically as indicated in Exhibit A, Paragraph 18, but in no event more frequently than monthly, on the day of the period indicated in Exhibit A, Paragraph 18, City shall compensate Consultant for all services rendered by Consultant according to the terms and conditions set forth in Exhibit A, Paragraph 11, adjacent to the governing compensation relationship indicated by a "checkmark" next to the appropriate arrangement, subject to the requirements for retention set forth in paragraph 19 of Exhibit A, and shall compensate Consultant for out of pocket expenses as provided in Exhibit A, Paragraph 12. Page 5 1-12 ~~ All billings submitted by Consultant shall contain sufficient information as to the propriety of the billing to permit the City to evaluate that the amount due and payable there under is proper, and shall specifically contain the City's account number indicated on Exhibit A, Paragraph 18 (C) to be charged upon making such payment. 3. Administration of Contract Each party designates the individuals ("Contract Administrators") indicated on Exhibit A, Paragraph 13, as said party's contract administrator who is authorized by said party to represent them in the routine administration of this Agreement. 4. Term. This Agreement shall terminate when the Parties have complied with all executory provisions hereof. 5. Liquidated Damages The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit A, Paragraph 14. It is acknowledged by both parties that time is of the essence in the completion of this Agreement. It is difficult to estimate the amount of damages resulting from delay in performance. The parties have used their judgment to arrive at a reasonable amount to compensate for delay. Failure to complete the Defined Services within the allotted time period specified in this Agreement shall result in the following penalty: For each consecutive calendar day in excess of the time specified for the completion of the respective work assignment or Deliverable, the Consultant shall pay to the City, or have withheld from monies due, the sum of Liquidated Damages Rate provided in Exhibit A, Paragraph 14 ("Liquidated Damages Rate") . Time extensions for delays beyond the Consultant's control, other than delays caused by the City, shall be requested in writing to the City's Contract Administrator, or designee, prior to the expiration of the specified time. Extensions of time, when granted, will be based upon the effect· of delays to the work and will not be granted for delays to minor portions of work unless it can be shown that such delays did or will delay the progress of the work. Page 6 1-13 6. Financial Interests of Consultant DRAFT A. Consultant is designated as an FPPC Filer. If Consultant is designated on Exhibit A, Paragraph 15, as an "FPPC filer", Consultant is deemed to be a "Consultant" for the purposes of the Political Reform Act conflict of interest and disclosure provisions, and shall report economic interests to the City Clerk on the required Statement of Economic Interests in such reporting categories as are specified in Paragraph 15 of Exhibit A, or if none are specified, then as determined by the City Attorney. B. Decline to Participate. Regardless of whether Consultant is designated as an FPPC Filer, Consultant shall not make, or participate in making or in any way attempt to use Consultant's position to influence a governmental decision in which Consultant knows or has reason to know Consultant has a financial interest other than the compensation promised by this Agreement. C. Search to Determine Economic Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant warrants and represents that Consultant has diligently conducted a search and inventory of Consultant's economic interests, as the term is used in the regulations promulgated by the Fair Political Practices Commission, and has determined that Consultant does not, to the best of Consultant's knowledge, have an economic interest which would conflict with Consultant's duties under this Agrèement. D. Promise Not to Acquire Conflicting Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and represents that Consultant will not acquire, obtain, or assume an economic interest during the term of this Agreement which would constitute a conflict of interest as prohibited by the Fair Political Practices Act. E. Duty to Advise of Conflicting Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and represents that Consultant will immediately advise the City Attorney of City if Consultant learns of an economic interest of Consultant's which may result in a conflict of interest for the purpose of the Fair political Practices Act, and regulations promulgated thereunder. Page 7 1-14 DRAft F. Specific warranties Against Economic Interests. Consultant warrants and represents that neither Consultant, nor Consultant's immediate family members, nor Consultant's employees or agents ("Consultant Associates") presently have any interest, directly or indirectly, whatsoever in any property which may be the subject matter of the Defined Services, or in any property within 2 radial miles from the exterior boundaries of any property which may be the subject matter of the Defined Services, ("Prohibited Interest"), other than as listed in Exhibit A, Paragraph 15. Consultant further warrants and represents that no promise of future employment, remuneration, consideration, gratuity or other reward or gain has been made to Consultant or Consultant Associates in connection with Consultant's performance of this Agreement. Consultant promises to advise City of any such promise that may be made during the Term of this Agreement, or for 12 months thereafter. Consultant agrees that Consultant Associates shall not acquire any such Prohibited Interest within the Term of this Agreement, or for 12 months after the expiration of this Agreement, except with the written permission of City. Consultant may not conduct or solicit any business for any party to this Agreement, or for any third party which may be in conflict with Consultant's responsibilities under this Agreement, except with the written permission of City. 7. Hold Harmless Consultant shall defend, indemnify, protect and hold harmless the City, its elected and appointed officers and employees, from and against all claims for damages, liability, cost and expense (including without limitation attorneys fees) arising out of or alleged by third parties to be the result of the negligent acts, errors or omissions or the willful misconduct of the Consultant, and Consultant's employees, subcontractors or other persons, agencies or firms for whom Consultant is legally responsible in connection with the execution of the work covered by this Agreement, except only for those claims, damages, liability, costs and expenses (including without limitations, attorneys fees) arising from the sole negligence or sole willful misconduèt of the City, its officers, and employees. Also covered is liability arising from, connected with, caused by or claimed to be caused by the active or passive negligent acts or omissions of the City, its agents, officers, or employees which may be in Page 8 1-15 DRAFT combination with the active or passive negligent acts or omissions of the Consultant, its employees, agents or officers, or any third party. With respect to losses arising from Consultant's professional errors or omissions, Consultant shall defend, indemnify, protect and hold harmless the City, its elected and appointed officers and employees, from and against all claims for damages, liability, cost and expense (including without limitation attorneys fees) except for those claims arising from the negligence or willful misconduct of City, its officers or employees. Consultant's indemnification shall include any and all costs, expenses, attorneys fees and liability incurred by the City, its officers, agents or employees in defending against such claims, whether the same proceed to judgment or not. Consultant's obligations under this Section shall not be limited by any prior or subsequent declaration by the Consultant. Consultant's obligations under this Section shall survive the termination of this Agreement. For those professionals who are required to be licensed by the state (e.g. architects and engineers), the following indemnification provisions should be utilized: 1. Indemnification and Hold Harmless Agreement. With respect to any liability, including but not limited to claims asserted or costs, losses, attorney fees, or payments for injury to any person or property caused or claimed to be caused by the acts or omissions of the Consultant, or Consultant's employees, agents, and officers, arising out of any services performed involving this project, except liability for Professional Services covered under Section X.2, the Consultant agrees to defend, indemnify, protect, and hold harmless the City, its agents, officers, or employees from and against all liability. Also covered is liability arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of the City, its agents, officers, or employees which may be in combination with the active or passive negligent acts or omissions of the Consultant, its employees, agents or officers, or any third party. The Consultant's duty to indemnify, protect and hold harmless shall not include any claims or liabilities arising from the sole negligence or sole willful misconduct of the City, its agents, officers or employees. This section in no way alters, affects or modifies the Consultant's obligation and duties under Section Exhibit A to this Agreement. Page 9 1-16 DRAFT 2. Indemnification for Professional Services. As to the Consultant's professional obligation, work or services involving this Project, the Consultant agrees to indemnify, defend and hold harmless the City, its agents, officers and employees from and against any and all liability, claims, costs, and damages, including but not limited to, attorneys fees, losses or payments for injury to any person or property, caused directly or indirectly from the negligent acts, errors Or omissions of the Consultant or Consultant's employees, agents.or officers; provided, however, that the Consultant's duty to indemnify shall not include any claims or liability arising from the negligence or willful misconduct of the City, its agents, officers and employees. 8. Termination of Agreement for Cause If, through any cause, Consultant shall fail to fulfill in a timely and proper manner Consultant's obligations under this Agreement, or if Consultant shall violate any of the covenants, agreements or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Consultant of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by Consultant shall, at the option of the City, become the property of the City, and Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused City by Consultant's breach. 9. Errors and Omissions In the event that the City Administrator determines that the Consultants' negligence, errors, or omissions in the performance of work under this Agreement has resulted in expense to City greater than would have resulted if there were no such negligence, errors, omissions, Consultapt shall reimburse City for any additional expenses incurred by the City. Nothing herein is intended to limit City's rights under other provisions of this Agreement. 10. Termination of Agreement for Convenience of City City may terminate this Agreement at any time and for any reason, by giving specific written notice to Consultant of such Page 10 1-17 DRAFT termination and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. In that event, all finished and unfinished documents and other materials described hereinabove shall, at the option of the City, become City's sole and exclusive property. If the Agreement is terminated by City as provided in this paragraph, Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials to the effective date of such termination. Consultant hereby expressly waives any and all claims for damages or compensation arising under this Agreement except as set forth herein. 11. Assignability The services of Consultant are personal to the City, and Consultant shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of City. City hereby consents to the assignment of the portions of the Defined Services identified in Exhibit A, Paragraph 17 to the sub consultants identified thereat as "Permitted Sub consultants". 12. Ownership, Publication, Reproduction and Use of Material All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced under this Agreement shall be the sole and exclusive property of City. No such materials or properties produced in whole or in part under this Agreement shall be subject to private use, copyrights or patent rights by Consultant in the United States or in any other country without the express written consent of City. City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced under this Agreement. With City of Chula Vista consent, Consultant has the right to list and illustrate its work product in the Consultant's promotional materials. 13. Independent Contractor City is interested only in the results obtained and Consultant shall perform as an independent contractor with sole control of the manner and means of performing the services required under this Agreement. City maintains the right only to reject or accept Consultant's work products. Consultant and any Page 11 1-18 DRAFT of the Consultant's agents, employees or representatives are, for all purposes under this Agreement, an independent contractor and shall not be deemed to be an employee of City, and none of them shall be entitled to any benefits to which City employees are entitled including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave or other leave benefits. Therefore, City will not withhold state or federal income tax, social security tax or any other payroll tax, and Consultant shall be solely responsible for the payment of same and shall hold the City harmless with regard thereto. 14. Administrative Claims Requirements and Procedures No suit or arbitration shall be brought arising out of this agreement, against the City unless a claim has first been presented in writing and filed with the City and acted upon by the City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may from time to time be amended, the provisions of which are incorporated by this reference as if fully set forth herein, and such policies and procedures used by the City in the implementation of same. good over Upon request by City, Consultant shall meet and confer in faith with City for the purpose of resolving any dispute the terms of this Agreement. 15. Attorney's Fees Should a dispute arising out of this Agreement result in litigation, it is agreed that the prevailing party shall be entitled to â judgment against the other for an amount equal to reasonable attorney's fees and court costs incurred. The "prevailing party" shall be deemed to be the party who is awarded substantially the relief sought. 16. Statement of Costs In the event that Consultant prepares a report or document, or participates in the preparation of a report or document in performing the Defined Services, Consultant shall include, or cause the inclusi~n of, in said report or document, a statement of the numbers and cost in dollar amounts of all contracts and subcontracts relating to the preparation of the report or document. 17. Miscellaneous A. Consultant not authorized to Represent City Page 12 1-19 DRAFT Unless specifically authorized in writing by City, Consultant shall have no authority to act as City's agent to bind City to any contractual agreements whatsoever. B. Consultant is Real Estate Broker and/or Salesman If the box on Exhibit A, Paragraph 16 is marked, the Consultant and/or their principals is/are licensed with the State of California or some other state as a licensed real estate broker or salesperson. Otherwise, Consultant represents that neither Consultant, nor their principals are licensed real estate brokers or salespersons. C. Notices All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such party, postage prepaid, registered or certified, with return receipt requested, at the addresses identified herein as the places of business for each of the designated parties. D. Entire Agreement This Agreement, together with any other written document referred to or contemplated herein, embody the entire Agreement and understanding between the parties relating to the subject matter hereof:. Neither this Agreement nor any provision hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. E. Capacity of Parties Each signatory and party hereto hereby warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement, and that all resolutions or other actions have been taken so as to enable it to enter into this Agreement. F. Governing Law/Venue This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in the federal or state courts located in San Diego County, State of California, and if applicable, the City of Chula Vista, or as Page 13 1-20 DRAft close thereto as possible. Venue for this Agreement, and performance hereunder, shall be the City of Chula Vista. [end of page - next page is signature page] Page 14 1-21 DRAFT Signature Page to Agreement between City of Chula Vista and The Arroyo Group for Consulting Services to Develop an Arts Master Plan IN WITNESS WHEREOF, City and Consultant have executed this Agreement thereby indicating that they have read and understood same, and indicate their full and complete consent to its terms: Dated: , 2005 City of Chula Vista by: Steve Padilla, Mayor Attest: Susan Bigelow, City Clerk Approved as to form: Ann Moore, City Attorney Dated: The Arroyo Group BY~~~~ Lar B. ison, ~clVdl fte:51 dÞ¿1.,(- Exhibit List to Agreement (X) Exhibit A. 1!itl' Ø/I1N4dY1) e1ik C. ;l1/9717 ~ seoeÞ¿J - TæaséTr"'8r Page 15 1-22 Exhibit A to Agreement between City of Chula Vista and The Arroyo Group DRAFT 1. Effective Date of Agreement: April 19, 2005 2. City-Related Entity: (X) City of Chula Vista, a municipal chartered corporation of the State of California () Redevelopment Agency of the City of Chula Vista, a political subdivision of the State of California () Industrial Development Authority of the City of Chula Vista, a () Other: [insert business form] , a ("City") 3. Place of Business for City: City of Chula Vista, 276 Fourth Avenue, Chula Vista, CA 91910 4. Consultant: The Arroyo Group 5. Business Form of Consultant: ( ) Sol€ Proprietorship ( ) Partnership (X) Corporation 6. Place of Business, Telephone and Fax Number of Consultant: 135 West Green Street, Suite 300 Pasadena, California 91105-2027 Voice Phone (626) 795-9771 Fax phone (619) 584-0519 Page 16 1-23 DRAFT 7. General Duties: The Arts Master Plan is envisioned to be a document designed to provide guidance and direction for the integration of art and culture into the lives of all residents of Chula Vista. The consultant-led Arts Master plan process will study and make specific recommendations regarding: developing, coordinating and using arts and culture facilities; identifying appropriate arts and culture partnerships and collaborations; promoting cultural QPportunities; and recommending and promoting various funding methodologies for the arts. The Arts Master Plan will provide specific objectives and action steps that allow for the implementation of the policies, goals and objectives of the General Plan Update (2005) regarding arts and culture elements and will be coordinated with the Urban Core Specific Plan, a neighborhood level plan, currently under preparation, with a focus on revitalization of the City's Urban Core, as well as the Bayfront Master Plan, and the University Site study. The Consultant will assist staff with an assessment of existing arts and culture programs, facilities, events, and activities. The Consultant will conduct public forums, focus groups, and personal interviews to gather information relating to arts and culture in the community to be used in the development of an Arts Master Plan suited to the needs and desires of Chula Vista. A Citizen's Advisory Committee will be created to guide the preparation of the Arts Master Plan process. The Consultant will prepare a Draft Arts Master Plan and Final Arts Master Plan based on the exper{ence of the Consultant and the thorough review of the Draft Plan by the Office of Cultural Arts staff, Citizen's Advisory Committee, and Cultural Arts Commission. 8. Scope of Work and Schedule: Consultant PROJECT AREA The Project Area for the City of Chula Vista Arts Master Plan is identified on the following page. In general the project area is the City of Chula Vista with a focus on the Urban Core, Bayfront and University Areas. WORK PROGRAM AND SCHEDULE Page 17 1-24 DRAFT The Consultant Work Program and Schedule follows the Project Area map. With month 1 commencing in mid-April, the overall project will be completed by November 15, 2005. SCOPE OF SERVICES Following is a description of the tasks that comprise the proposed Scope of Services of the Consultant. Task 0 Project Management Task 0 Objectives · Coordinate the technical work and intra-team meetings with members of the Consultant Team. . Maintain appropriate coordination with the City. · Deliver quality work products on schedule and within budget. Task 0 Description Task 0.1 At a kick-off meeting, Consultant will review the roles and responsibilities of the Consultant Team and City Staff, and review and receive information applicable to the project. Page 18 1-25 DRAFT .-----., ¡ ¡ II ~-- " I . -! r.....i i L._ "'--. ~ Q i U ¡ '..I"; i L. ~~~~ ¡ I j \ ~- 1 .;;;..> ! o '"~ 0> o. a ij '". §~ 1-26 .~J . 1 ! i1jæ a::ã: «'- t-$ t)ø wnl .,:æ ~-ê a.<c 1 " .i! J'"l *1'~lh Page 19 DRAfT Work Program and Schedule for the City of Chula Vista Arts Master Plan ¡Conduct Interviews with Leaders in the Arts & Culture Community 2.2 Conduct Focus Group Meetings with Downtown, Neighborhood and Arts Leade 2.3 Conduct Public Forum 2.4 Meet with the Cultural Heritage Commission 6.1 Present Plan to Other City Commissions or Committees 6.2 Present Plan to the City Council 6.3 Present Plan to Other Community Organizations I I 1-27 DRAFT Task 0.2 Coordinate with the Consultant Team (ongoing task) Consultant will manage, supervise and coordinate with the Consultant Team, including monitoring of the project budget and schedule throughout the project. Task 0.3 Request GIS Base Maps and Information Consultant will request appropriate GIS Base Maps needed for the various tasks in the Work Program. and information will be provided by the City. and information GIS Base maps Task 0.4 Coordinate with City Staff (ongoing task) Consultant will coordinate as needed with City Staff throughout the project on all appropriate matters. Periodic meetings and/or conference calls will be scheduled as necessary; Task 0 Products · Project Initiation Meeting Task 1 Assemble Existing Conditions Information Task 1 Objectives · Identify the locations of existing arts and culture facilities: · Document the City's existing pubic arts programs and policies. · Identify grants and scholarships being utilized by the City and others. · Identify grants and scholarship programs available from state, federal and foundation sources. · Create a common understanding of ~what exists" as a foundation for defining "what can be." Task 1 Description Task 1.1 Prepare Map of Existing and Currently Proposed Arts and Culture Facilities Consultant will coordinate with City Staff to obtain a City GIS Map of Existing Arts and Culture Facilities. Consultant will also obtain information regarding Proposed Arts and Culture Page 20 1-28 DRAFT Facilities from City Staff and from the interviews described in Task 2.1 that follows. Consultant will make inputs for City Staff's updating of an Existing and Proposed Arts and Culture Facilities Map using the City's GIS System. Task 1.2 Prepare Map of Potential Arts and Culture Areas Consultant will coordinate with City Staff to obtain a City GIS Map of elements that could be appropriate locations for arts and culture facilities. This GIS information will include, as available, schools, parks, downtown, other community facilities and neighborhoods. Consultant will also obtain information ~egarding potential arts and culture areas from City staff and from the interviews described in Task 2.1 that follows. Consultant will make inputs for City staff updating of a potential arts and culture areas map using the City's GIS system. Task 1.3 Prepare Memorandum Summarizing Existing Public Arts Plans and Policies Consultant will summarize existing public arts plans and policies including those from the City's 2005 General Plan Update, the Urban Core Specific Plan and other available City plans. Consultant will also obtain information regarding existing public arts plans and policies from City Staff and from the interviews described in Task 2.1 that follows. Task 1.4 Prepare Memorandum Identifying Existing Grants and Scholarship Opportunities Consultant will contact the Library Department of the City and the major educational institutions of the City regarding their utilization of existing grants and scholarships. Consultant will supplement this information with potential grants and scholarships available from the State, Federal Government and several representative foundations, Task 1 Products · Map of existing and currently proposed arts and culture facilities · Map of potential arts and culture areas · Memorandum summarizing existing public arts plans and policies · Memorandum identifying existing grants and scholarship opportunities Page 21 1-29 DRAFT Task 2 Conduct Interviews and Meetings with the Community Task 2 Objectives · Learn about Chula Vista's arts and culture programs from the providers and consumers. · Identify arts issues and opportunities from community leaders and the public. · Establish a foundation of understanding to incorporate the values, knowledge and ideas of the community in the Arts Master Plan. Task 2 Description Task 2.1 Conduct Interviews with Leaders in the Arts and Culture Communi ty Consultant will meet with up to ten leaders of the Arts and Culture Community. The list of persons to be interviewed will be coordinated with City staff. It will be important to meet with persons who represent City supported arts activities, educators from institutions with art programs, non-profit art institutions and artists. These interviews will be approximately one hour in length. The interviewees 'will be asked to define the nature of any art and culture programs that they provide including persons served, nature/capacity of facilities and arts issues and potentials from their perspectives. The maps of existing arts and culture facilities and potential arts and culture areas created in task 1 will also be reviewed for additions or corrections. For budgeting efficiency it has been assumed that City staff will schedule these interviews at a single location on two, back-to- back weekdays. Consultant will provide inputs to City staff for their updating of the GIS maps based on these interviews. Task 2.2 Conduct Focus Group Meetings with Downtown, Neighborhood and Arts Leaders Consultant will conduct two focus group meetings for up to ten persons per meeting. The list of persons to be invited to the Page 22 1-30 DRAFT focus groups will be coordinated with City staff. One focus group will focus on the role of arts and culture in the revitalization of downtown Chula Vista. The other group will focus on the provision of arts and culture to reach the neighborhoods of Chula Vista. The focus groups will be structured to represent the views of both providers and consumers of arts and culture. The agenda for the Focus Groups will focus on issues and potentials for the arts from the perspectives of providers and consumers. The maps of existing arts and culture facilities and potential arts and culture areas created in task 1 will be available as a discussion resource. These Focus Group meetings will be approximately two hours in length. For budgeting efficiency it has been assumed that City staff will schedule these focus group meetings within a single day or in the contiguous portions of two half-days. Consultant will provide inputs to City staff for their updating of the GIS maps based on these Focus Group meetings. Forums and meetings will include discussion of the possible relocation and adaptive reuse of the Otay Baptist Church. Task 2.3 Conduct Publîc Forum Consultant will facilitate a Public Forum open to all residents of the City of Chula Vista. At this meeting, Consultant will review the maps of existing and planned facilities and potential arts and culture locations as created in task 1 and refined in tasks 2.1 and 2.2. The public will be invited to express their thoughts regarding issues and opportunities for arts and culture. in Chula Vista. The Public Forum will be approximately one and a half hours in length. Task 2.4 Meet wîth the Cultural Arts Commîssîon Consultant will meet with the Cultural Arts Commission to review the results of tasks 1.1 through 2.3 and to obtain additional observations and ideas regarding issues and opportunities for arts and culture in Chula Vista. The meeting will be approximately one and a half hours in length. Task 2.5 Meet wîth the Cîtîzen's Advîsory Commîttee Page 23 1-31 DRAfT Consultant will meet with the Citizen's Advisory Committee to review the results of tasks 1.1 through 2.4 and to obtain additional observations and ideas regarding issues and opportunities for arts and culture in Chula Vista. The meeting will be approximately one and a half hours in length. For budgeting efficiency it has been assumed that City staff will schedule the Citizen's Advisory Committee Meeting and Cultural Arts Commission Meeting on the same day. Task 2 Products · Typed notes from the interviews · Reductions of freehand notes taken by Consultant at the Focus Groups · Reductions of freehand notes taken by Consultant at POOli c Forum · Reductions of freehand notes taken by Consultant at the Cultural Arts Commission Meeting · Reductions of freehand notes taken by Consultant at the Citizen's Advisory Commission Meeting Task 3 Prepare Preliminary Draft of Arts Master Plan Task 3 Objectives · Prepare a Draft Plan which reflects the values, knowledge and ideas of the Chula Vista community. · Prepare a Draft plan which reflects the experience of the Consultant in preparing Arts plans for other communities. · Prepare a Draft Plan, which includes the topical areas contained in the City's Request for ProposaJ. Task 3 Description Task 3.1 Prepare Preliminary Draft Consultant will prepare a Preliminary Draft of the Arts Master Plan, which is based on a combination of task l's assembly of existing conditions information, task 2's community inputs and the experience of the Consultant in preparing arts plans. Page 24 1-32 DRAFT The Preliminary Draft of the Arts Master Plan is currently envisioned to have the following contents. Purpose This section will explain the reasons for and utility of the Arts Master Plan. Background This section will contain the final versions of the maps previously described as developed in the City's GIS System. It will also summarize the Existing Conditions Memorandum previously described. Community inputs from the Interviews, Focus Groups and Public Forum as well as inputs from the Cultural Arts Commission and Citizen's Advisory Committee will also be summarized. Recommended Actions Facilities and Programs This section will describe recommendations for: · Existing and Proposed Facilities and Venues · Programming and Events · Public Arts and Beautification · Education, Artist Development and Partnerships including Youth Involvement and coordination among Local Arts Groups · Community Character and Quality of Life $ Possible relocation and adaptive use of the Otay Baptist Church Economics This section will describe recommendations for: · Funding ResoUrces: Public and Private · Economic Development Page 25 1-33 DRAFT · Grants and Scholarships · Marketing, Advertising and Promotion City Leadership This section will describe recommendations for: · policies and Procedures · Ordinances and Tax Captures · Relationships to Tax Increment Redevelopment · Relationships to Downtown Revitalization · Staffing and Coordination. Task 3 Products · Preliminary Draft of the Arts Master Plan (one hard copy) · Preliminary Draft of the Arts Master Plan (one electronic/digital copy) Task 4 Review Draft Arts Master Plan with Community Task 4 Objectives · Obtain and reflect City staff comments regarding the Draft Plan. · Obtain and reflect Community comments regarding the Draft Plan. Task 4 Description Task 4.1 Obtain Comments from City Staff City staff will obtain the comments of all appropriate City Staff and consolidate these comments within an electronic/digital copy of the Draft Arts Master Plan provided by Consultant. Task 4.2 Meet with the Cultural Arts Commission Consultant will meet with the Cultural Arts Commission to obtain their comments on the Draft Plan. These comments will be presented to the Consultant in two ways. First, comments will be sought and discussion held regarding the major recommendations of the Draft. Arts Master Plan. Consultant Page 26 1-34 DRAFT will appropriately record these comments at the meeting in a manner reflecting the consensus or majority view of the Cultural Arts Commission. Second, detailed comments from the Cultural Arts Commission as noted in their individual draft documents, will be consolidated by City staff within an electronic/digital copy of the Draft Arts Master Plan provided by Consultant. Task 4.3 Meet with the Citizen's Advisory Committee Consultant will meet with the Citizen's Advisory Committee to obtain their comments on the Draft Plan. These comments will be presented to the Consultant in two ways. First, comments will be sought and discussion held regarding the major recommendations of the Draft Arts Master Plan. The Consultant will appropriately record these comments at the meeting in a manner reflecting the consensus or majority view of the Citizen's Advisory Committee. Second, detailed comments from the Citizen's Advisory Committee as noted in their individual draft documents, will be consolidated by City staff within an electronic/digital copy of the Draft Arts Master Plan provided by the Consultant. Task 4 PrOducts · Reductions of notes taken by the Consultant relative to major recommendations as discussed with the Cultural Arts Commission · Reductions of notes taken by the Consultant relative to major recommendations as discussed with the Citizen's Advisory Committee Task 5 Prepare Final Arts Master Plan Task 5 Objectives . Prepare a Final Plan, which reflects the inputs of City staff, the Cultural Arts Commission and the Citizen's Advisory Committee regarding the Draft Plan. Page 27 1-35 DRAFT · Prepare a Final Plan, which reflects the experience of the Consultant in preparing Arts Plans for other communities. Task 5 Description Task 5.1 Prepare Final plan Consultant will prepare a final Arts Master Plan, which is based on the review of the Draft Plan as described in task 4 and the experience of the Consultant. The contents of the Final Plan will be substantially the same as the contents of the Draft Plan but with refinements reflecting City staff and Community review. Task 5 Products · Final Arts Master Plan (one hard copy) · Final Arts Master Plan (one electronic/digital copy) A. Date for Commencement of Consultant Services: ) Same as Effective Date of Agreement (X) Other: April 19, 2005 B. Dates or Time Limits for Delivery of Deliverables: Deliverable No.1: Project Management & Assembling Existing Conditions Information Kick off meeting with appropriate staff and volunteers on or around May 2, 2005; refine project schedule, request appropriate GIS Base Maps and information by May 30, 2005. Prepare map of existing and currently proposed arts and culture facilities, prepare map of potential arts and culture areas, prepare memorandum summarizing existing public art plans and policies, and prepare memorandum identifying existing grants and scholarship programs by June 30, 2005. Deliverable No.2: Conducting Interviews & Meetings with the Community Conduct 10 interviews with leaders in the Arts and Culture community; conduct two focus group meetings with up to 10 members of neighborhood and community arts leaders. Conduct one approximately 90-minute Page 28 1-36 DRAFT public forum open to all local residents regarding issues and opportunities for arts and culture in Chula Vista. Conduct a public meeting with the Cultural Arts Commission to obtain feedback on previous studies and recommendations and to seek their additional observations and ideas. Meet with Citizen's Advisory Committee to obtain their observations and ideas including the relocation and adaptive re-use of the Otay Baptist Church. Complete interviews by August 15, 2005. Deliverable No.3: Preparing Preliminary Draft of Arts Master Plan Provide preliminary draft of Arts Master Plan by September 1, 2005 Deliverable No.4: Review Draft Arts Master Plan with Conununity Obtain comments from City staff; meet with the Cultural Arts Commission; meet with the Citizen's Advisory Committee, and the City Council by October 15, 2005. Deliverable No.5: Prepare Final Arts Master Plan Deliver Final Arts Master Plan by November 15, 2005. C. Date for completion of all Consultant services: November 15, 2005 9. Insurance Requirements: (X) Statutory Worker's Compensation Insurance (X) Employer's Liability Insurance coverage: $1,000,000. (X) Commercial General Liability Insurance: $1,000,000. () Errors .and Omissions insurance: None Required (included in Commercial General Liability coverage) . Errors and Omissions Insurance: $250,000 .(not included in Commercial General Liability coverage) . 10. Materials Required to be Supplied by City to Consultant: City Staff Resources City will use its best efforts to devote appropriate staff resources to the Arts Master Plan process. As a guideline and for informational purposes only, Consultant anticipates it will require at least 5 hours per week of the City Contract Page 29 1-37 DRAFT Administrator's time over the duration of the project and at least 6 hours total time (not per week) for each City department liaison. Failure of the City to devote the amount of time mentioned in this paragraph shall not constitute a breach of this Agreement, but may result in delay of Consultant's completion of the project. Review Time City will use its best efforts to provide comments and feedback on Consultant provided items in a timely manner. As a guideline and for informational purposes only, Consultant prefers that review and comments be provided within 10 working days of City's receipt of items. Failure of the City to provide reviews and comments shall not constitute a breach of this Agreement, but may result in delay of Consultant's completion of the project. All comments must be submitted to Consultant in writing, unless Consultant and City waive this requirement. DATA AND SERVICES TO BE PROVIDED BY CITY The City of Chula Vista will provide the Consultant with the assistance generally described in Exhibit A - Scope of Services. Specifically: 1. City Staff will provide all applicable data and studies relevant to the Scope of Services including, but not limited to, the General plan Update, Urban Core Specific Plan, and current Plans for the various areas identified in Exhibit B. 2. City staff will provide up-to-date base maps and aerial photographs from the City's GIS System at scales to be determined by the Consultant for the Project Area(s) and their immediate environs, and will provide the Consultant with hard copies and electronic/digital formats of these maps. City staff will provide up-to-date base maps (including parcel lines) for the Study Area(s) and will provide Consultant with a hard copy and in an agreed-upon electronic/digital format. 3. City staff will provide GIS maps of Existing and Currently Proposed Arts and Culture Facilities for the Project Area(s) described in Exhibit B in hard copy and electronic form. 4. City staff, in consultation with the Consultant will coordinate meeting times and logistics with the applicable individuals and groups as identified in the Scope of Services. City staff will arrange for appropriate rooms for the various meetings and will assist the Consultant with meeting logistics including sign-in tables, chair arrangements, etc. Page 30 1-38 DRAFT 5. City staff will send appropriate announcements/invitations to Arts Leaders, Focus Group participants, members of the CUltural Arts Commission and members of the Citizen's Advisory Committee to attend the interviews and meetings as identified in the Scope of Services. 6. City staff will provide appropriate public notice for the Public Forum, Cultural Arts Commission and Citizen's Advisory Committee. meetings identified in the Scope of Services. 7. City staff may be available to assist the Consultant with the facilitation and recording of the Public Forum as required. B. City staff shall provide coordination, with the Consultant, of receiving written comments regarding the Draft Arts Master Plan. These comments shall be consolidated for transmittal to the Consultant. 9. City Staff will print and distribute all written Memoranda and Reports from electronic copies provided by the Consultant. 10.The City will prepare any resolutions related to adoption of the Arts Master Plan by the City Council. General Notes City will use its best efforts to provide GIS Base Maps and related information to Consultant on an as-needed basis in a timely manner. Failure of the City to provide GIS Base Maps and related information in a timely manner shall not constitute a breach of this Agreement, but may result in delay of Consultant's completion of the project. 11. Compensation: A. () Single Fixed Fee Arrangement. For performance of all of the Defined Services by Consultant as herein required, City shall pay a single fixed fee in the amounts and at the times or milestones or for the Deliverables set forth below: Single Fixed Fee: payable as follows: Milestone or Event or Deliverable Amount or Percent of Fixed Fee 1. Interim Monthly Advances. The City shall make interim monthly advances against the compensation Page 31 1-39 DRAFT due for each phase on a percentage of completion basis for each given phase such that, at the end of each phase only the compensation for that phase has been paid. Any payments made hereunder shall be considered as interest free loans which must be returned to the City if the Phase is not satisfactorily completed. If the phase is satisfactorily completed, the City shall receive credit against the compensation due for that phase. The retention amount or percentage set forth in Paragraph 19 is to be applied to each interim payment such that, at the end of the phase, the full retention has been held back from the compensation due for that phase. Percentage of completion of a phase shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City, or such other person as the City Manager shall designate, but only upon such proof demanded by the City that has been provided, but in no event shall such interim advance payment be made unless the Contractor shall have represented in writing that said percentage of completion of the phase has been performed by the Contractor. The practice of making interim monthly advances shall not convert this agreement to a time and materials basis of payment. B. (X) Phasèd Fixed Fee Arrangement. For the performance of each phase or portion of the Defined Services by Consultant as are separately identified below, City shall pay the fixed fee associated with each phase of Services, in the amounts and at the times or milestones or Deliverables set forth. Consultant shall not commence Services under any Phase, and shall not be entitled to the compensation for a Phase, unless City shall have issued a notice to proceed to Consultant as to said Phase. Phase lA RETAINER (10% OF TOTAL COMPENSATION) Total Payment Due This Phase 10% $7,500 Phase IB Page 32 1-40 œ~ o PROJECT MANAGEMENT 0.2 Coordinate with the Consultant Team 0.3 Request Appropriate GIS Base Maps and Information 0.4 Coordinate with City Staff 1 ASSEMBLE EXISTING CONDITIONS INFORMATION 1.1 Prepare Map of Existing and Currently Proposed Arts and Culture Facilities 1.2 Prepare Map of Potential Arts Areas 1.3 Prepare Memorandum Summarizing Existing Public Arts Plans and Policies 1.4 Prepare Memorandum Identifying Existing Grants and Scholarship Programs Percent of Project Budget Total Payment Due Phase 1B 18% $13,125 Phase 1C o PROJECT MANAGEMENT 0.2 Coordinate with the Consultant Team 0.3 Request Appropriate GIS Base Maps and Information 0.4 Coordinate with City Staff 2 CONDUCT INTERVIEWS AND MEETINGS WITH THE COMMUNITY 2.1 Conduct Interviews with leaders in the Arts & Culture Community 2.2 Conduct Focus Group Meetings with Downtown, Neighborhood and Arts Leaders Conduct Public Forum Meet with the Cultural Arts Commission Citizen's Advisory Committee for the Arts Master Plan 2.3 2.4 2.5 Percent of Project Budget Total Payment Due Phase 1C 23% $17,175 Phase 1D o PROJECT MANAGEMENT 0.2 Coordinate with the Consultant Team 0.3 Request Appropriate GIS Base Maps ànd Information 0.4 Coordinate with City Staff 3 PREPARE PRELIMINARY DRAFT OF ARTS MASTER PLAN 3.1 Prepare Preliminary Draft Including Recommendations for Otay Baptist Church Percent of Project Budget Total Payment Due Phase 1D 23% $17,175 Phase 1E o PROJECT MANAGEMENT 0.2 Coordinàte with the Consultant Team 0.3 Request Appropriate GIS Base Maps and Information Page 33 1-41 DRAFT 0.4 Coordinate with City Staff 4 REVIEW DRAFT ARTS MASTER PLAN WITH COMMUNITY 4.1 Obtain Comments from City Staff 4.2 Meet with Cultural Arts Commission 4.3 Meet with Citizens Advisory Committee Percent of Project Budget Total Payment Due Phase 1E 15% $11,025 Phase 1F o PROJECT MANAGEMENT 0.2 Coordinate with the Consultant Team 0.3 Request Appropriate GIS Base Maps and Information 0.4 Coordinate with City Staff 5 PREPARE FINAL ARTS MASTER PLAN 5.1 Prepare Final Plan Percent of Project Budget Total Payment Due Phase 1F 12% $9,000 TOTAL PROJECT COMPENSATION FIXED FEE AMOUNT $75,000 1. Interim Monthly Advances. The City shall make interim monthly advances against the compensation due for each phase on a percentage of completion basis for each given phase such that, at the end of each phase only the compensation for that phase has been paid. Any payments made hereunder shall be considered as interest free loans which must be returned to the City if the Phase is not satisfactorily completed. If the phase is satisfactorily completed, the City shall receive credit against the compensation due for that phase. The retention amount or percentage set forth in Paragraph 19 is to be applied to each interim payment such that, at the end of the phase, the full retention has been held back from the compensation due for that phase. Percentage of completion of a phase shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City, or such other person as the City Manager shall designate, but only upon such proof demanded by the City that has been provided, but in no event shall such interim advance payment be made unless the Contractor shall have represented in writing that said percentage of completion of the phase has been performed by the Contractor. The Page 34 1-42 DRAFT practice of making interim monthly advances shall not convert this agreement to a time and materials basis of payment. C. () Hourly Rate Arrangement For performance of the Defined Services by Consultant as herein required, City shall pay Consultant for the productive hours of time spent by Consultant in the performance of said Services, at the rates or amounts set forth in the Rate Schedule hereinbelow according to the following terms and conditions: (1) () Not-to-Exceed Limitation on Time and Materials Arrangement Notwithstanding the expenditure by Consultant of time and materials in excess of said Maximum Compensation amount, Consultant agrees that Consultant will perform all of the Defined Services herein required of Consultant for $ including all Materials, and other "reimbursables" ("Maximum Compensation") . (2) ( ) Limitation without Further Authorization on Time and Materials Arrangement At such time as Consultant shall have incurred time and materials equal to ("Authorization Limit"), Consultant shall not be entitled to any additional compensation without further authorization issued in writing and approved by the City. Nothing herein shall preclude Consultant from providing additional Services at Consultant's own cost and expense. Rate Schedule Category of Employee of Consultant Name Hourly Rate Page 35 1-43 DRAFT Hourly rates may increase by 6% for services rendered after [month], 19 ,if delay in providing services is caused by City. 12. Materials Reimbursement Arrangement For the cost of out of pocket expenses incurred by Consultant in the performance of services herein required, City shall pay Consultant at the rates or amounts set forth below: (X) None, the compensation includes all costs. Cost or Rate ( Reports, not to exceed $ ( Copies, not to exceed $ ( Travel, not to exceed $ ( Printing, not to exceed $ ( Postage, not to exceed $ ( Delivery, not to exceed $ ( Long Distance Telephone Charges, not to exceed $ Other Actual Identifiable Direct Costs: not to exceed $ , not to exceed $ 13. Contract Administrators: City: Roderick Reinhart, Manager, Cultural Arts and Fund Development, City of Chula Vista Consultant: Larry Morrison, Principal, The Arroyo Group 14. Liquidated Damages Rate: ) $ per day. ) Other: 15. Statement of Economic Interests, Consultant Reporting Categories, per Conflict of Interest Code: (X) Not Applicable. Not an FPPC Filer. FPPC Filer Category NO.1. Investments and sources of income. Category No.2. Interests in real property. Page 36 1-44 DRAFT Category No. property and regulatory, department. Category No.4. Investments in business entities and sources of income which engage in land development, construction or the acquisition or sale of real property. 3. Investments, interest in real sources of income subject to the permit or licensing authority of the Category NO.5. Investments in business entities and sources of income of the type which, within the past two years, have contracted with the City of Chula Vista (Redevelopment Agency) to provide services, supplies, materials, machinery or equipment. Category No.6. Investments in business entities and sources of income of the type which, within the past two years, have contracted with the designated employee's department to provide services, supplies, materials, machinery or equipment. Category No.7. Business positions. ( ) List "Consultant Associates" interests in real property within 2 radial miles of Project Property, if any: 16. ) Consultant is Real Estate Broker and/or Salesman 17. Permitted Subconsultants: Caryl Levy 18 Bill Processing: A. Consultant's Billing to be submitted for the following period of time: ) Monthly Page 37 1-45 DRAFT ( ) Quarterly (X) Other: per Phase completion (as noted in Exhibit A, Paragraph 11B. A Phase will be deemed complete after notification of Consultant by the City to proceed to next Phase or at completion of all Defined Services. B. Day of the Period for submission of Consultant's Billing: ( ) First of the Month ( ) 15th Day of each Month ( ) End of the Month (X) Other: per Phase completion (as noted in Exhibit A, Paragraph 11B. A Phase will be deemed complete after notification of Consultant by the City to proceed to next Phase or at completion of all Defined Services. C. City's Account Number: 18740-6401 19 Security for Performance Performance Bond, $ Letter of Credit, $ Other Security: Type: Amount: $ (X) Retention. If this space is checked, then notwithstanding other provisions to the contrary requiring the Payment of compensation to the Consultant sooner, the City shall be entitled to retain, at their option, either the following "Retention Percentage" or "Re'tention Amount" until the City determines that the Retention Release Event, listed below, has occurred: ( ) Retention Percentage: % (X) Retention Amount: $9,000 Retention Release Event: (X) Completion of All Consultant Services ( ) Other: Page 38 1-46 DRAFT RESOLUTION NO. 2005- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE CONSULTANT SERVICES AGREEMENT WITH THE ARROYO GROUP FOR THE CITY'S ART MASTER PLAN WHEREAS, on November 16, 2004, Council approved funding for the creation of a Cultural Arts Master Plan and in January 2005, a formal selection process began. At the conclusion of that process, The Arroyo Group of Pasadena, California was the choice of the Selection Committee; and WHEREAS, The Arroyo Group will assist staff with an assessment of existing arts and culture programs, facilities, events and àctivities; and WHEREAS, the Arts Master Plan will provide guidance and direction for the integration of art and culture into the lives of all citizens of Chula Vista; and WHEREAS, the Arts Master Plan will study the development, coordination and use of arts and culture facilities, identify appropriate partnerships and collaborations, promote cultural opportunities; and WHEREAS, a Citizen's Advisory Committee will be formed to oversee the Arts Master Plan process; and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby approve the Consultant Services Agreements with The Arroyo Group for the City's Arts Master Plan, a copy of which shall be kept on file on the office of the City Clerk. Presented by Approved as to form by David Palmer Deputy City Manager ~GS~S\~\0$k~ Ann Moore City Attorney J:\Attomey\R.eso\Agreement\Arroyo Group 1-47 COUNCIL AGENDA STATEMENT Item: .!.:L Meeting Date: 04/19/05 SUBMITTED BY: Resolution Amending the FY05 Recreation Department budget by appropriating $5,286 in unanticipated revenues from Community Development Block Grant (CDBG) funds to the Recreation Department for senior services ~ Buck Martin, Dt(~ctor ofRecreatio~ City Manager Ic'<;¡~ 4/5thsVote: (Yes X No-> ITEM TITLE: REVIEWED BY: The Recreation Department's Senior Information and Referral Services Section was awarded $11,517 in Community Development Block Grant (CDBG) funds for FY2004-05, as part of the South Bay Senior Collaborative, a collaborative comprised of six local agencies. A portion of this furiding, or $5,286, represented new funding and was not included in the Council-adopted budget due to the uncertainty of the actual award amount, and the timing of the CDBG awards and allocation of the awarded funds by the Senior Collaborative. These fi.mds need to be appropriated to supplement funding for three senior service programs, Project CARE, Life Options, and Senior Outreach. STAFF RECOMMENDATION: That the Council adopt the resolution amending the FY05 Recreation Department budget by appropriating $5,286 in Personnel Services based on unanticipated revenues from Community Development Block Grant (CDBG) funds. BOARDS/COMMISSIONS RECOMMENDATION: N/ A DISCUSSION: The Recreation Department's Senior Information and Referral Services section has provided "safety net" services for over 21 years to the citizens of Chula Vista. Funding for these services has come primarily from Community Development Block Grant (CDBG) funds and the General Fund. The City Council awarded $58,275 to the South Bay Senior Collaborative for FY 2004- 05, $11,517 of which was for the Senior Information and Referral Services section. All but $5,286 of this funding was budgeted in the Recreation Department's budget, and must therefore be appropriated, to provide the services stipulated in the CDBG proposal. The CDBG funds are being utilized to offset part-time staff costs to provide services for the Project CARE, Senior Outreach, and Life Options programs based at Norman Park Center. Project Care includes the "Are You OK?" program, which provides daily phone calls to individuals who wish to be checked on, and the Vial of Life program, which assists seniors and their family members in keeping their medications in order, and providing invaluable information to emergency personnel providing medical attention to seniors. The Senior 2-1 Page 2, Item: 2- Meeting Date: 04/19/05 Outreach program connects homebound seniors and disabled individuals to the programs and services provided by all six of the collaborative agencies, and the Life Options program matches community programs with seniors to give them meaningful involvement in the community. The programs and services supported by these grants are services residents have come to expect from the Recreation Department. Collaboration with other agencies has made it possible to provide a full complement of services meeting many of the needs of families with aging parents as well as older adults living in the community. FISCAL IMPACT: There is no net impact to the General Fund. The $5,286 of the new grant funding needs to be appropriated for staffing expenses, with 100% offsetting revenue from CDBG reimbursement. 2-2 RESOLUTION NO. 2005- - DRAft RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE FY 05 RECREATION DEPARTMENT BUDGET BY APPROPRIATING $5,286 IN UNANTICIPATED REVENUES FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO THE RECREATION DEPARTMENT FOR SENIOR SERVICES WHEREAS, the Recreation Department's Senior Information and Referral Services Section was awarded $11,517 in Community Development Block Grants (CDBG) funds for FY2004-05, as part of the South Bay Senior Collaborative; and WHEREAS, a portion of this funding, or $5,286, represented new funding and was not included in the Council-adopted budget due to the uncertainty of the actual award amount, and the timing of the CDBG awards and allocation of the awarded funds by the Senior Collaborative; and WHEREAS, these funds need to be appropriated to supplement funding for three senior service programs, Project CARE, Life Options, and Senior Outreach. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby amend the FY 05 Recreation Department budget by appropriating $5,286 in unanticipated revenues from the Community Development Block Grant (CDBG) funds to the Recreation Department for senior services. -- Presented by Buck Martin Director of Recreation J :\attomey\reso\finance\Amend FY 05 Rec Dept Senior Services 2-3 CITY COUNCIL AGENDA STATEMENT Item: :3 Meeting Date: 04/19/05 ITEM TITLE: Public Hearing: Resolution of the City Council of the City of Chula Vista approving Conditional Use Permit PCC-05-022 to conduct a Farmers' Market on the campus of Southwestern College at 900 Otay Lakes Road, Chula Vista. SUBMITTED BY: Dire"", ofP1umIDg'" Buil~ City Manager C'Vor R( (4/5 Vote: Yes_No..xJ REVIEWED BY: The Applicant, Mr. David Larson, is requesting permission to conduct a weekly Certified Farmers' Market on the campus of Southwestern College at 900 Otay Lakes Road (see Locator). The project will consist of the establishment of a market to be held every Saturday morning in lot "0" of Southwestern College and involving approximately 45 vendors, 25 of which will be certified agricultural producers. Also proposed are the installation of porta-potties with hand wash facilities, live music and children's activities such as pony rides and face painting. The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed project qualifies for a Class 1 categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines. Thus no further environmental review is necessary. RECOMMENDATION: That the City Council adopt Resolution PCC-05-022; recommending that the City Council approve the proposed establishment of a once-weekly Farmers' Market on the campus of Southwestern College, subject to the findings and conditions contained in the attached draft City Council Resolution. BOARDS AND COMMISSION RECOMMENDATION: On March 16,2005, the Planning Commission considered the proposed project. Following staffs presentation and public testimony, the Planning Commission voted 4-0 recommending that the City Council approve the Conditional Use Permit. 3-1 Page No.2, Item: :3 Meeting Date: 4/19/2005 DISCUSSION: 1. Project Background In accordance with Section 19.58.148 of the Chula Vista Municipal Code, the City Council, subsequent to its receipt of recommendations thereon from the Planning Commission, is required to approve a Conditional Use Permit in order for a Farmers' Market to operate. This Community College is located in the middle of a large residential area, with the exception of small shopping venues located on the east side of Otay Lakes Road and the north side of East H Street. The area proposed for this Farmers' Market is the northeast area ofthe campus, closest to the intersection of East H Street and Otay Lakes Road. Because City staffhad concerns that a Farmers' Market in this location might present an imposition to residents in the area, it was requested that the applicant notify neighbors within a distance of one thousand feet of this location. Two calls were received almost immediately from neighbors who expressed serious misgivings about the market. When no further calls were received, staff scheduled this application for a hearing before the Planning Commission. At the Planning Commission hearing the applicant, Mr. David Larson, indicated his experience in conducting Farmers' Markets. He currently operates a very successful market in the Hillcrest area of San Diego, and has done so for eight years. He was the original organizer of the Downtown Chula Vista Farmers' Market, starting it niÌle years ago and successfully operating it until three years ago. Mr. Larson has also indicated that a 'significant' portion of the fees collected from stall operators will accrue to the Southwestern College Foundation, where it will be used to benefit student programs. This was then followed by statements from six people associated with Southwestern College, all of whom were very positive regarding the potential location ofthis market. No concerned neighbors requested the right to address the Planning Commission, and thus they have recommended approval of the request. 2. Project Site Setting The project is located in the Single Family Residential (R-l) zone, and has a General Plan Land Use Designation of Low-Medium Residential (RLM). 3-2 Page No.3, Item: ;3 Meeting Date: 4/19/2005 3. General Plan Land Use and Zoning General Plan Zoning Current Land Use Site: North: South: East: West: Single Family Residential R-l Single Family Residential R-l Single Family Residential P-C Central Commercial C-C Single Family Residential P-C College College overflow parking Single Family Residences Shopping Center Single Family Residential 4. Project Description The Project proposes to operate a Farmers' Market every Saturday morning from 8:30 a.m. to 1 :00 p.m., regardless of weather conditions, on the campus of Southwestern College, occupying the parking lot in the northeast area of the site. The application states that a rental fee from the market will benefit Southwestern College and the intent is to provide up to forty-five vendors, twenty-five of which will be Certified Agricultural Producers. Another twelve vendors will merchandise prepared foods and an additional eight are anticipated to be arts and crafts suppliers. Live music will be performed at a relatively low volume with little or no amplification, and there will be children's activities, which may include pony or llama rides, an air jump and face painting. The applicant plans to begin operations in April of 2005. 5. Project Data Table Assessor's Parcel Numbers: 642-020-28-00 Current Zoning: R-l Land Use DesÜmation: Public/Ouasi Public 6. Staff Analysis The site plan indicates that the market is a relatively small endeavor, when compared to the size of the college campus. On Saturday mornings there is unlikely to be any limitation on the amount of available parking, since few students are likeJy to bc on campus, and the activity is reasonably-well removed from both neighboring businesses and residences. Traffic associated with this Farmers' Market will not exceed the amount usually associated with the college campus, although staff concedes that it may be more active and intense due to the relatively short time a shopper might be present at the market. The establishment of a farmers' market at this location will provide an increased amount of necessary and desirable service to the residents and businesses of Chula Vista. Farmers' markets are a proven "sustainable" agricultural and consumer practice. "Sustainability" is an enormous 3-3 Page No.4, Item: -9 Meeting Date: 4/19/2005 public policy advantage to the community. Another advantage is that these markets become a place to meet friends and neighbors, thereby building community. They have been found to help local retailers thrive in locations where markets exist, since people will come out to shop and combine trips. It has been stated by the applicant that the majority of the produce is of a variety and freshness not typically available in retail stores. Local growers tend to practice organic farming, resulting in fewer pesticides and fertilizers that cause pollution. Local Farmers' Markets are a method of reducing environmental costs by avoiding the price of transport of agricultural products from further away, common when shopping at chain grocery stores. The structures will be entirely temporary on this site and an adequate effort has been made to limit the potential effects on passers-by and neighbors of the property. Certified Farmers' Markets Development Standards (Chapter 19.58) "Certified farmers' market" means a retail sales operation, generally outdoors, selling predominantly fresh produce and/or flowers which is subject to the certification regulations of the State of California Department of Agriculture, Weights and Measures, and the County of San Diego's Department of Environmental Health. This market meets the above criteria, selling predominantly fresh produce and being subject to the certification regulations listed above. Operational requirements for Certified Farmers' Markets (CVMC 19.58.148) A certified farmers' market shall operate under the folowing rules: A. Operational requirements: 1. A farmers' market shall operate no more than once a week, with the day and hours of operation established by the conditional use permit. This market is proposed to operate on Saturday mornings from 8.30 a.m. to 1.00 p.m. 3-4 Page No.5, Item: -3 Meetin2 Date: 4/19/2005 2. The sales area shall maintain a 25- foot setback from the street. The sales area maintains the required setback. 3. The market shall be located on a paved surface, except for areas used for animal rides. The market will be located on the paved parking lot surface. 4. The sales area shall be kept in a neat and well-kept manner at all times. The operator has specifically agreed to keeping the sales area in a neat and well-kept manner. B. Signs. The operator of a farmers' market shall obtain approval of a planned sign program for all signs. The development and approval of the planned sign program shall comply with the provisions of CVMC 19.60.050 and the following: 1. Temporary signs, whether a part of or not part of the planned sign program, identifying the farmers' market and hours thereof may only be displayed during the event, and not more than four (4) hours before and one (1) hour after said event. 2. Pennants may be used only for safety and precautionary purposes. 3. Price signs may be used only when of a size and location as to benefit the pedestrian shopper and not passing vehicles. The signs proposed for this market are entirely within the requirements ofthe ordinance quoted above. C. Required conditions. The conditional use permit shall include requirements of standards for live animals, live entertainment or rides, on-and off-site security and traffic control, emergency access provisions, restrooms, waste management and recycling. The initial term of a certified farmers' market use permit shal1 be for a period not to exceed one year. All requirements listed above have been met and/or standards for their provision have been specified. Approval of this Conditional Use Permit shall be for a period not to exceed one year. 3-5 .., Page No.6, Item: ~ Meetin~ Date: 4/19/2005 FISCAL IMPACT The applicant has paid for all costs associated with the processing of this application, and it is not anticipated that additional costs will be incurred by the City. CONCLUSION Based on the preceding information, staff is of the opinion that the proj ect meets the requirements for the establishment of a Certofied Farmers' Market and that the City Council can approve this Conditional Use Permit subject to the conditions listed in the attached City Council Resolution. Attachments: 1. Locator Map 2. PC Resolution 3. Disclosure Statement J:IPlanninglAnnlPCClAgenda StatementsIPCC-05-022.Agenda Stmt2 3-6 ~ " Bonita Vista _~\~J,---" ..--<"r, ',...-. -I,: ~' . .,.-.--.(', " N J-J OJ.. '0.,' H· h S h I ---- ..---r:\ " \ '..,J---¡-, i--I lQ;' . 19 C 00 ......- ~-- \ \ ',,;..-1, h [ , . ,rf6>.r " .....---- /-- .___' '. ... 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I / /,...- \'......--~..--\ """'- ,\ /r<·./~)" ,;,....-\ ..~.~\- . /',' /_/</, ..-- '....--' .~ .' \ , ' ,-:" /~.-." /",\ " , '~---',--\ V--:' ',..- ....-- ',<,,~7 /'. " '>:~.\ \.-----'y- ......y.. :.--.-- (~\, ,'~ - -<' . .,< v Æ-- \.-~'<- ..........,-- f'~ ., ~/ / ""\ .,.....~. ,....-rr- -T- -7" \._---1...--, '-, \ ~ ..'\", " _.,- " ,", LEGEND D Project Location -. '''', ~ ....- :,....,.-..../'. ~/ ~_:.........<.~ "'....... '...., ..........., ,,~, '/(~~' < ............. -. --. / ~', '( . .....-- ,- C HULA VISTA PLANNING AND BUILDING DEPARTMENT LOCATOR PROJECT Southwestern College Open Air PROJECT DESCRIPTION: C) APPLICANT: Farmers Market & Bazaar CONDITIONAL USE PERMIT PROJECT 900 Otay lakes Road ADDRESS: Request: Proposal for an open air Farmer; Market & Bazaar at SCALE: I FILE NUMBER: ;j' 10uthwestern College on Saturdays from 8:30 am to 1:00 pm. NORTH No Scale PCC-05-022 RESOLUTION NO. PCC-05-22 RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF CHULA VISTA RECOMMENDING THAT THE CITY COUNCIL APPROVE AND IMPOSE CONDmONS ON A CONDITIONAL USE PERMIT PCC-05-022 TO CONDUCT A FARMERS' MARKET ON THE CAMPUS OF SOUTHWESTERN COLLEGE AT 900 OTAY LAKES ROAD - DAVID LARSON WHEREAS, on November 15,2004 a duly verified application for a Conditional Use Permit (PCC-05-022) was filed with the City of Chula Vista Planning and Building Department on behalf of David Larson ("Applicant"); and WHEREAS, said application requests permission to conduct a Farmers' Market consisting of 45 vendors, 25 of which will be Certified Agricultural Producers on the campus of Southwestern College on the Project Site ("Project"); and WHEREAS, the area of land owned by Southwestern College is the subj ect matter of this resolution, and is represented in Exhibit A attached hereto and incorporated herein by this reference; and for the purpose of general description is approximately 3.5 acres of property on the northeastern corner of the overall Southwestern College site at 900 Otay Lakes Road, with a land use designation of Residential Low/Medium (RLM) and a zone of Single Family Residential (R -1) ("Proj ect Site"); and WHEREAS, Certified Farmers' Markets require that a Conditional Use Permit (CUP) shall be approved by the City Council subsequent to its receipt of recommendations thereon from the Planning Commission, pursuant to Chula Vista Municipal Code Section 19.54.020 and Section 19.58.148; and WHEREAS, such markets require that a CUP shall require a public hearing before the City of Chula Vista Planning Commission; and WHEREAS, the Environinental Review Coordinator has reviewed the proposal for compliance with the California Environmental Quality Act (CEQA) and has determined that the Project qualifies for a Class 1 categorical exemption pursuant to Section 15301 of the State CEQA Guidelines, thus no further environmental review is necessary; and WHEREAS, the P]anning Commission does hereby find that the environmental determination of the Environmental Review Coordinator was reached in accordance with the requirements of the California Environmental Quality Act and the Environmental Review Procedures of the City ofChula Vista. WHEREAS, the Planning and Building Director set the time and place for a hearing on said Conditional Use Permit and notice of said hearing, together with its purpose, was given by its publication in a newspaper of general circulation in the city and its mailing to property owners and residents within 500 feet of the exterior boundaries of the project site at least 10 days prior to the hearing; and 3-8 Resolution PCC 05-022 Page 2 WHEREAS, the hearing was held at the time and place as advertised, namely March 16, 2005 at 6:00 p.m. in Council Chambers, 276 Fourth Avenue, before the Planning Commission and said hearing was thereafter closed; and WHEREAS, after considering all reports, evidence, and testimony presented at said public hearing with respect to the Project, the Planning Commission voted (4-0-2-0) recommending that the Conditional Use Permit be approved; and NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Chula Vista does hereby recommend to the City Council that they approve the proposed Conditional Use Permit in accordance with the findings and subject to the conditions contained therein. BE IT FURTHER RESOLVED that a copy of this Resolution be transrnitted to the City Council and the Applicant. PASSED AND APPROVED BY THE PLANNING COMMISSION OF THE CITY OF CHULA VISTA, CALIFORNIA, this 16th day of March, 2005, by the following vote, to-wit: A YES: Cortes, Felber, Horn, Hall NOES: ABSENT: Madrid, O'Neill ABSTAIN: 4f1d~~~ Marco Polo Cortes, Chair ATTEST: ~~~. Diana Vargas, Secret . J :IPlanning\ANN\PCClResolutionsIPCC05022.PCRESO.doc 3-9 ~\r?- -T- o; ~ ~ - - p I ann n g & Building Planning Division Department Development Processing CITY OF :::HUlA V1STA APPLICATION APPENDIX B Disclosure Statement Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. ýd1~ð:~ä'll (1JIi~p)~ P,f¡//J UlftJ/J {¿té'I/! ~ _ ___4.1¡ (/1 v ðr;J¿¡/J/zer 2. If any person' identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporationlpartnership) entity. 4//;J I if any person' identified pursuant to (1) above is a non-profit oroanizatio'l or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. iiJ~ .¿c Ü' r. /. lease Identify every perso ,including any agents, employees, consultants, or independent contractors you have assigned to ~resent you before the City in this matter. .~ l?- I 3. 4. Has any person' associated with this contract had any financial dealing~~th an official" of the City of Chula Vista as it relates to this contract within the past 12 months. Yes_ No 5. if Yes, brief\y describe the nature of the financial interest the official" may have in this contract. Ii/If I 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member oithe Chula Vista City Council? No ìi- Yes _If yes, which Council member? ::-6 Fourth ,-.\venue ChulJ VistJ. 3r19J.\iforniJ 91910 1519' 591-5101 ~\r¿... --p- ':' ~ - p I ann n g & Building Planning Division Department Development Processing cm OF CHUIA VI5fA APPLICATION APPENDIX B Disclosure Statement - Page 2 7. Have you provided more than $340 (or an item of equivalent value) to an official" of the City of Chula Vista in the past twelve ~ months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No If Yes, which official" and what was the nature of item provided? Date: ~h / tJ ~ Print or Person is defined as:. any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. .. Official inciudes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 276 Founh Avenue 3-11 Chula \îsi.a \ C3.iiiorniJ. 91910 (619) 691-5101 RESOLUTION NO. 2005- DRAFT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING CONDITIONAL USE PERMIT PCC-05-022 TO CONDUCT A FARMERS' MARKET ON THE CAMPUS OF SOUTHWESTERN COLLEGE AT 900 OTAY LAKES ROAD, CHULA VISTA (APPLICANT: DAVID LARSON) I. RECITALS WHEREAS, on November 15, 2004 a duly verified application for a Conditional Use Permit (pCC-05-022) was filed with the City of Chula Vista Planning and Building Department by David Larson ("Applicant") requesting permission to conduct a Farmers' Market consisting of 45 vendors, 25 of which will be Certified Agricultural Producers on the campus of Southwestern College on the Project Site ("Project"); and A. Project Site WHEREAS, the area ofland owned by Southwestern College is the subject matter of this Resolution, and is represented in Exhibit "A", copies of which are on file in the Office of the City Clerk, attached hereto and incorporated herein by this reference; and for the purpose of general description is approximately 3.5 acres of property on the northeastern corner of the overall Southwestern College site at 900 Otay Lakes Road, with a land use designation of Residential LowlMedium (RLM) and a zone of Single Family Residential (R-l) ("Project Site"); and B. Project; Application for Discretionary Approval WHEREAS, on November 15, 2004, the Applicant filed an application with the City of Chula Vista Planning and Building Department requesting approval of a Conditional Use Permit to allow the operation of a Certified Farmers' Market consisting of 45 vendors, 25 of which will be Certified Agricultural Producers on the campus of Southwestern College; and C. Prior Discretionary Approval and Recommendations WHEREAS, the application for a Conditional Use Permit has received the following discretionary approvals and recommendations: Planning Commission recommendation of approval of Conditional Use Permit PCC-05-022 to operate a Certified Farmers' Market on the campus of Southwestern College on March 16, 2005; and D. Planning Commission Record of Applications WHEREAS, the Planning Commission held an advertised public hearing on the Project on March 16, 2005, and after hearing staffs presentation and public testimony voted 4-0- 2 to recommend that the City Council approve the Project, in accordance with the fmdings and subject to the conditions listed· below; and 3-12 Resolution No. 2005- Page 2 of7 DRAFT E. Council Record of Applications WHEREAS, the City Clerk set the time and place for the public hearing on the Project's Conditional Use Permit application; and notice of said hearing, together with its purpose, was given by its publication in a newspaper of general circulation in the City, its mailing to property owners and tenants within 1,000 feet of the exterior boundary of the Project, at least ten days prior to the hearing; and WHEREAS, the duly called and noticed public hearing on the Project was held before the City Council of the City of Chula Vista on AprilS, 2005, in the Council Chambers, 276 Fourth Avenue, at 6:00 p.m. to receive the recommendations of the Planning Commission, and to hear public testimony with regard to the same. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby find, determine and resolve as follows: II PLANNING COMMISSION RECORD The proceedings and all evidence introduced before the Planning Commission at their public hearing on the Project held on March 16, 2005, and the minutes and Resolution resulting therefrom, are hereby incorporated into the record ofthis proceeding. III. COMPLIANCE WITH CEQA The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act and has determined that the proposed project qualifies for a Class I (Existing Facilities) categorical exemption pursuant to Section 15301 of the State CEQA Guidelines. Thus no further environmental review or documentation is necessary. IV. INDEPENDENT JUDGMENT OF CITY COUNCIL The City Council has exercised their independent review and judgment and concurs with the Environmental Review Coordinator's determination that the Project qualifies for a Class I (Existing Facilities) categorical exemption pursuant to Section 15301 of the State CEQA Guidelines. V. CONDITIONAL USE PERMIT FINDINGS The City Council of the City of Chula Vista does hereby make the findings required by the City's rules and regulations for the issuance of Conditional Use Permits, as herein below set forth, and sets forth, thereunder, the evidentiary basis that permits the stated finding to be made. 3-13 Resolution No. 2005-_ Page 3 of7 DRAFT 1. That the proposed use at this location is necessary or desirable to provide a service or facility which will contribute to the general well being of the neighborhood or the community. The proposed use at this location is necessary and desirable from the perspective that providing for the sale of fresh produce and flowers to residents of this neighborhood is a positive feature which will contribute to the general well-being of both the neighborhood and the community at large. 2. That such use will not under the circumstances of the particular case be detrimental to the health, safety or general welfare of persons residing or working in the vicinity or injurious to property or improvements in the vicinity. The proposed use will not be detrimental to the health, safety or general welfare to the general public, or be injurious to property or improvements in the vicinity. The market will only operate on Saturdays, when the college is not in session and will provide little impact on traffic or parking. Provisions have been made in this application which will ameliorate traffic concerns, provide for trash accumulation and restrooms and will be of a temporary nature, with removal of stalls and equipment accomplished at the end of the day's events. 3. That the proposed use will comply with the regulations and conditions specified in the Municipal Code for such use. The proposed use shall comply with the conditions of Conditional Use Permit, PCC-05- 022 as recommended by the Planning Commission, and shall be in accordance with all applicable regulations and standards specified in the Municipal Code for such use. The proposed use is also in accordance with Municipal Code Section 19.58.148, which now allows Certified Farmers' Markets in residential zones, provided the property is used primarily for public or quasi-public uses. Furthermore, the conditions of this permit are approximately in proportion to the nature and extent of the impact created by the proposed development in that the conditions imposed are directly related to and of a nature and scope related to the size and impact of the Project. 4. That the granting of this Conditional Use Permit will not adversely affect the General Plan of the City or the adopted plan of any government agency. The granting of this Conditional Use Permit will not adversely affect the Chula Vista General Plan in that said Project is in the Public/Quasi-Public land use designation, which anticipates the gathering of groups of people for activities such as this Certified Farmers' Market. Thus the granting of this Conditional Use Permit is in keeping with the intent of the General Plan of the City. VI TERMS OF GRANT OF PERMIT 3-14 Resolution No. 2005-_ Page 4 of7 DRAFT The City Council hereby grants Conditional Use Permit PCC-05-022, subject to the following conditions, whereby the Applicant and/or property owners shall: PLANNING & B WLDING DEPARTMENT CONDITIONS 1. The Project, as shown or described in the conceptual plans, applications and other exhibits shall be established and maintained as those plans are approved by the Planning Commission. No more than 45 vendors may participate, with at least 55% of those vendors being certified agricultural producers. 2. The Farmers' Market shall operate only on Saturdays, no more than once a week, with the day and hours of operation as established in this Conditional Use Permit, to whit, from 8:30 a.m. to 1 :00 p.m. every Saturday. The market shall be located in the northeast area of the Southwestern College campus, closest to the intersection of East H Street and Otay Lakes Road. 3. Approval of a Planned Sign Program shall be obtained which designates all signs to be used. The approval of the Planned Sign Program shall comply with the provisions of CVMC 19.60.050. 4. Temporary signs identifying the Farmers' Market and hours thereof may be displayed during the event, and not more than four (4) hours before and one (1) hour after said event. 5. Pennants may be used only for safety and precautionary purposes. 6. Price signs may be used only when of a size and location so as to benefit the pedestrian shopper and not passing vehicles. 7. This Certified Farmers' Market shall be subject to the certification regulations of the State of California Department of Agriculture, Weights and Measures, and the County of San Diego's Department of Environment Health. 8. Live or recorded music may be played at the Farmers' Market, but shall not exceed fifty- five (55) dB at 50 feet from the outer edges of the immediate Market site. Pony/llama rides (three animals maximum - unless more are approved by the Planning Director), air jumps and playground equipment are also allowed, but shall not alone or in the aggregate, exceed thirty-three percent (33%) of the square footage devoted to vendors, pedestrian walkways, and entertainment (parking areas are excluded from this calculation). All other live animals, live entertainment or amusement rides are not allowed. 9. Adequate on and off-site security shall be provided and approved by the Police Department. 3-15 Resolution No. 2005- Page 5 of7 DRAFT 10. A traffic control and emergency access plan shall be submitted to and approved by the City Engineer. After approval, said plan shall be adhered to and may be modified by the City from time to time as needed. II. At least three portable toilets and one hand washing facility shall be located within or no more than fifty (50) feet from outer edges of the immediate Market site. 12. All Market areas (including parking areas) shall be kept in a neat and well-kept manner at all times. Furthermore, a recycling and solid waste management plan, specifying how the operator will address the disposal of these materials, shall be submitted to and approved by the City's Manager/Conservation Coordinator. After approval, said plan shall be adhered to and may be modified by the City from time to time as needed. 13. This permit shall be subject to any and all new, modified or deleted conditions imposed after approval of this permit to advance a legitimate governmental interest related to health, safety or welfare which the City shall impose after advance written notice to the Permittee and after the City has given to the Permittee the right to be heard with regard thereto. However, the City, in exercising this reserved right/condition, may not impose a substantial expense or deprive Permittee of a substantial revenue source which the Permittee cannot, in the normal operation of the use permitted, be expected to economically recover. 14. Applicant/operator shall and does hereby agree to indemnify, protect, defend and hold harmless City, its Council members, officers, employees, agents and representatives, from and against any and all liabilities, losses, damages, demands, claims and costs, including court costs and attorneys' fees (collectively, "liabilities") incurred by the City arising, directly or indirectly, from (a) City's approval and issuance of this conditional use permit, (b) City's approval or issuance of any other permit or action, whether discretionary or non-discretionary, in connection with the use contemplated herein, and (c) Applicant's installation and operation of the facility permitted hereby, including, without limitation, any and all liabilities arising ITom the emission by the facility of electromagnetic fields or other energy waves or emissions. Applicant/operator shall acknowledge their agreement to this provision by executing a copy of this conditional use permit where indicated, below. Applicant's/operator's compliance with this provision is an express condition of this conditional use permit and this provision shall be binding on any and all of Applicant's/operator's successors and assigns. 15. The applicant shall allow the Project Site, while it is in operation, to be inspected six months subsequent to the issuance of a business license to check conformance with Project plans and conditions of approval. 16. Approval of this request shall not waive compliance with all sections of Title 19 (Zoning) of the Municipal Code, and all other applicable City Ordinances in effect at the time of bnilding permit issuance. 3-16 Resolution No. 2005- Page 6 of7 DRAFT 17. Pursuant to Chula Vista Municipal Code 19.58.148 (c) (6), this permit shall expire one (1) year after the date of its approval by the City Council. Any extension or renewal of this use pennit must be granted by the City Council. 18. This Conditional Use Permit shall become void and ineffective ifnot utilized or extended within the time allotted in Section 19.14.260 of the Municipal Code. EXECUTION AND RECORDATION OF RESOLUTION OF APPROVAL 14. The property owner and the applicant shall execute this document by signing the lines provided below; said execution indicating that the property owner and applicant have each read, understood and agreed to the conditions contained herein. Upon execution, this document shall be recorded with the County Recorder of the county of San Diego, at the sole expense of the property owner and/or applicant, and a signed, stamped copy returned to the City's Planning and Building Department. Failure to return a signed and stamped copy of this recorded document within ten days of recordation to the City Clerk shall indicate the property owner/applicant's desire that the project, and the corresponding application for building permits and/or a business license, be held in abeyance without approval. Said document will also be on file in the City Clerk's Office. Signature of Property Owner Date Signature of Applicant Date CONSEQUENCE OF FAILURE OF CONDITIONS 15. If any of the foregoing conditions fails to occur, or if they are, by their terms, to be implemented and maintained over time, if any of such conditions fail to be so implemented and maintained according to their terms, the City shall have the right to revoke or modify all approvals herein granted, deny, or further condition issuance of all future building permits, deny, revoke, or further condition all certificates of occupancy issucd under the authority of approvals herein granted, institute and prosecute litigation to compel their compliance with said conditions or seek damages for their violation. Failure to satisfy the conditions of this permit may also result in the imposition of civil or criminal penalties. Developer or a successor in interest gains no vested rights by the City's approval of this Resolution. INVALIDITY; A UTOMATIC REVOCATION 16. It is the intention of the Planning Commission that its adoption of this Resolution is dependent upon the enforceability of each ànd every term, provision and condition herein 3-17 Resolution No. 2005-_ Page 7 of 7 DRAFT stated; and that in the event that anyone or more terms, provisions or conditions are determined by a Court of competent jurisdiction to be invalid, illegal or unenforceable, this resolution and the permit shall be deemed to be automatically revoked and of no further force and effect ab initio. Presented by: James Sandoval, Director of Building and Planning J:\atto17leylreso\CUPlPCC·05-022.reso Approved as to form by: ~ ( . HCt-4.- Ann Moore City Attorney 3-18 CITY COUNCIL AGENDA STATEMENT Item No.: LI Meeting Date: 4/19/05 ITEM TITLE: PUBLIC HEARING: PCS 04-09; Consideration of a Tentative Subdivision Map known as Sycamore Estates, Chula Vista Tract 04-09 located at 1655 Sycamore Drive. - Norton Construction Company. RESOLUTION: Resolution of the City Council approving and establishing conditions for a tentative subdivision map to subdivide 2.04 acres into 10 single-family residential lots. SUBMITTED BY: Director of Planning and Buil~ REVIEWED BY: City ManagerCJ,,;;¡í"" (4/5 Vote: Yes_No...xJ The applicant, Norton Construction Company, has subrnitted an application requesting approval of a Tentative Subdivision Map to subdivide 2.04 acres into 10 single-family residential lots ranging in size from 7,010 to 10, 367 square feet. The proposed subdivision is located at 1655 Sycamore Drive, approximately 200 ft. south of the intersection of Sycamore Drive and Walnut Drive (see Locator Map). The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has conducted an Initial Study IS-04-034 in accordance with CEQA. Based upon the results of the Initial Study, the Environmental Review Coordinator has determined that there is no substantial evidence, in light of the whole record before the City of Chula Vista, that the project may have a significant effect on the environment; therefore, the Environmental Review Coordinator has prepared a Negative Declaration, IS-04- 034. RECOMMENDATION: That the City Council adopt Resolution PCS 04-09 approving Tentative Subdivision Map Chula Vista Tract 04-09 subdividing 2.04 acres into 10 single-family residential lots subject to the findings and conditions contained in the attached draft City Council Resolution. BOARDS AND COMMISSIONS RECOMMENDATION: On April 6, 2005, the Planning Commission considered the proposed project. Following staff's presentation and public testimony, the Planning Commission voted _-_-_ recommending that the City Council the Tentative Map application. 4-1 Page 2, Item: 4- Meeting Date: 04/19/05 On February 21,2005, the Resource Conservation Commission determined that Initial Study IS- 04-034 for the Project was adequate and recommended its adoption. DISCUSSION: 1. Existing Site Characteristics The property is level and supports 2 existing single -family residences, one located on the north side of the site and one on the south side. Except for the existing occupied single-family residence on the southern portion of the site, the site supports non-native, disturbed vegetation, and is fenced off by chain link fencing. The site is divided into two subareas, the northerly portion which fronts on the existing Sycamore Drive cul-de'-sac, and the southerly portion which has frontage on the southerly portion of Sycamore Drive at the intersection of Spruce Road. 2. Surrounding Land Uses Surrounding the project site are single-family residential homes on lots of approximately 7,000 square feet, which are a mixture of newer and older well-maintained homes, with the exception of the Church of God in Christ, which is west of the project site. To the north, approximately 1 block away is the 5.07-acre Los Ninos Neighborhood Park. Main Street is located approximately y. mile to the south. Table 1: General Plan, Zoning and Existing Land Use of Site and Surrounding Area General Plan Designation Zoning Existing Land Use Site Residential Low Medium R-I-P-7 (7,000 s.f. mill. lot size) Single Family (3-6 dwelling units per acre) Single Family Residential Residential North Residential Low Medium R-l-P-7 (7,000 s.f. mill. lot size) Single Family (3-6 dwelling units per acre) Single Family Residential Residential Residential Low Medium R-I-P-7 (7,000 s.f. mill. lot size) Single Family South (3-6 dwelling units per acre) Single Family Residential Residential East Residential Low Medium R-I-P-7 (7,000 s.f. mill. lot size) Single Family (3-6 dwelling units per acre) Single Family Residential Residential West Residential Low Medium R-I-P-7 (7,000 s.f. mill. lot size) Church of God In (3-6 dwelling units per acre) Single Family Residential Christ 3. Proposed Proj ect . The Tentative Subdivision Map proposes subdivision of the 2.04 - acre lot into a total of 10 single-family residential lots, ranging in size from 7,010 to 10,367 square feet. The average lot size is 7,736 square feet. The proposed density of the project is 4.9 dwelling units per acre. Subsequent to recordation of the Final Map, the proposed lots will be developed with single- family detached dwellings with three plans ranging in size from 1,433 to 1,682 square feet in size. No common areas or improvements are proposed or required, therefore no Homeowner's Association is proposed. 4-2 Page 3, Item: If Meeting Date: 04/19/05 The northerly 7 lots have frontage on the Sycamore Drive cul-de-sac, which is proposed for re- alignment, and the three southerly lots have frontage on the southerly portion of Sycamore Drive at its intersection with Spruce Road. On the north side of the project, realignment of the cul-de- sac and adjustment of its location to the north will require a road vacation that will cause portions of the existing Sycamore Drive public right of way to be vacated and returned to those private homeowners whose lots have frontage on the cul-de-sac. Conditions of approval have been included which require that the vacation be approved prior to City acceptance of the re-aligned public street, and that driveway improvements for these existing lots be extended to serve the homes. 4. Analysis Subdivision Design/Lot Size The lots have been designed to comply with the Subdivision Manual lot design criteria. The proposed density of the project is 4.9 dwelling units per acre, which is consistent with the density requirements of the RLM General Plan and R-l-P-7 zoning. All lots meet the minimum 7,000 square foot lot size, 60-foot minimum lot width, and 35-foot cul-de-sac lot width required by the zoning. In addition, the lots have been designed so that future homes can be designed to meet the setback requirements of the R-I-P-7 zoning. The project has also been conditioned to require that the existing houses be demolished prior to recordation of the Final Map. Grading The proposed grading will result in a total of 5,200 cubic yards of imported fill. Manufactured slopes are limited to a few portions of the site, such as on the northerly edge oflot 10, which requires a 5 ft maximum 2:1 slope and 4 ft retaining wall along the northern property line. The retaining wall is needed to create a useable side yard, and is proposed to be a tan colored slump - block decorative wall. Other slopes will be along the west sides of lots 5-7, which will be a maximum 3.5 ft, 2:1-4:1 gradient fill slope, and a 6 ft. high, 2:1 gradient fill slope on the south side of lots 4 and 5. Conditions of approval have been included requiring a wall and fencing plan and conceptual landscape plan to address any aesthetic concerns that may arise regarding to the design of walls and fencing and planting of the street trees and slopes. Proiect Access Vehicular access to the site is provided by Sycamore Drive and Spruce Roads, which are public streets with an existing width of 40 feet. Conditions of approval require that the proposed streets will be improved to full residential street standards, including 28 feet traveled width, curb, gutter and sidewalk, in conjunction with Final Map approval. Pedestrian access to the site and surrounding area will be provided by sidewalks along the proj ect frontage. Transit service to the site will be provided by Chula Vista Transit. The nearest bus stop is located at the intersection of Main Street and Otay Valley Road. 4-3 Page 4, Item: T Meeting Date: 04/19/05 CONCLUSION: Based on the preceding information, the Planning Commission and staff are of the opinion that the project meets the General Plan, Zoning and Subdivision Manual requirements for a Tentative Subdivision Map, and recommend that the City Council adopt the attached Draft City Council Resolution approving Tentative Map PCS 04-09, subject to the conditions listed in the attached Resolution. FISCAL IMPACT: There are no fiscal impacts from the preparation of this report and the processing of the Tentative Subdivision Map. All costs are covered by the deposit accounts. Attachments: A. Locator Map B. Plamring Commission Minutes C. Mitigated Negative Declaration D. Ownership Disclosure Statement J:\planning\casefiles\fy04-05\pcs_04-09-CC Agenda Statement I 4-4 CHULA VISTA PLANNING AND BUILDING DEPARTMENT LOCATOR PROJECT Norton Construction PROJECT DESCRIPTION: C) APPLICANT: Sycamore Estates SUBDIVISION PROJECT Sycamore Dr. & Spruce Rd. ADDRESS: Request: Proposal to develop 11 single family dwellings on 2.04 acres in the R1P7 zone. SCALE: FILE NUMBER: NORTH No Scale PCS-04-09 Related cases: 15-04-034 / -. I~"/ ./--- \, \~ ~; , I L' I 11 - ~~ , ..ü '" Woodlork lI1 : a· ,15 ¡ g I ¡ ;> \ I . \ J" I ,--r \ i J ~ : . ,I I 1/ :-{'''~)¡-I TealS! PROJÈCT / \ - I lOCAJION ~# ,i / .\~ '0< r--¡ ~ I. Q _l: , '", , I , z. "-... '- " I ~ , , ------...c i , ~ . , I ! i I II II (ll 111- I UI -:_,~. " -1__- 1 \ \ r \ I \)JI \\ \- III \ " I Ii! ! i \ I _________ ' . I , I ' . -..____: i!! I! ~~~----l--¡--T -,!I~-.....--.....III \ \ , , I I , , ----------:' l i ¡ I J :\planning\carlos\locatars\pcs0409.cdr 07.13.04 i I r~ , , , ( i~ . I , ' '------' , \1 I ~ 10 I I~. ¡ , I I I j Malta Av i ./ l, , I I I I , ~ \1 o C; ,-?---. ""-~I , -~ ~..~,-. ~) 8 6? t-! /'^ ,-- , \ \ \ \ I I Moin SI \T"I m m IT! W.JJ (" ) , ( EBf-' ¡. . / [~ ~. \;~ :~ /1" ," ,/\ OJ µJ, \ ~/ / (?:;) ill",\ /\\ .- 4-5 L-Dc-k'íOþ-' MId PLANNING COMISSION MINUTES ATTACHMENTB 4-6 < Negative Declaration PROJECT NAME: Sycamore Estates PROJECT LOCATION: 1655 Sycamore Drive ASSESSOR'S PARCEL NO.: 624-032-47,624-032-14,624-032-48 PROJECT APPLICANT: Norton Construction . CASE NO.: IS-04-034 " DATE OF DRAFT DOCUMENT: January 31,2005 DATE OF RESOURCE CONSERVATION COMMISSION MEETING: February 21, 2005 DATE OF FINÀL DOCUMENT: March 8, 2005 PREPARED BY: Mary Venables, Associate Planner A. Proi ect Setting The approximately 2.l-acre project site consists of three parcels located within the urbanized area ofChula Vista at 1655 Sycamore Drive (See Exhibit A-Location Map). The project site is relatively flat and contains two existing single-family residential structures. The land uses that surround the project site consist ofthe following: North: Single-Family residences, church, and Los Ninos Park across Walnut Drive. South: Single-Famjly residences. East: Single-Fam1rÿrêsldences. .... . West: Church and Single-Family residences. .- - . ',-,-..-01'... B. Proiect Description The proposed residential infill project consists of a ten-lot subdivision to accommodate the construction of ten single-family residences ranging from 1,811 sq. ft. to 2,217sq.ft in area. (See Exhibit B-Site Plan). The proposed lot sizes average over 7,000 sq. ft. each' and the proposed density of 4.9 dwelling units per gross acre is consistent with the low-medium residential General Plan designation of the property. The proposal requires the demolition of two existing single-family structures. '~, , C. Compliance with Zoning and Plans The project site is located in the R-l-P7 (Single-Family Residence 7,000 square foot minimum lot size) Zone and RLM (Low-Medium/8-l2 dwelling units per acre) General Plan designations. The project is consistent with the applicable zoning regulations and the Chula Vista General Plan. 1 4-7 A. ~ M,1b¡JT c...... D. Public Comments On January 19, 2005, a Notice of Initial Study was circulated to property owners within a 500-foot radius of the project site. The public comment period closed on January 28,2005. There was one inquiry from the public to view the proposed map however there were no enviromnental issues of concern voiced. On Februarv 4.2005. the Notice of Availability of the Proposed Negative Declaration for the proiect was circulated to property owners within a SOO-foot radius of the proiect site. The public comment period closed on March 7. 2005. No verbal or written comments were received on the proposed proiect. E. Identification ofEnviromnental Effects An Initial Study conducted by the City of Chula Vista (including an attached Enviromnental Checklist form) determined that the proposed proj ect will not have a significant enviromnental effect, and the preparation of an Enviromnental Impact Report will not be required. 'This Negative Declaration has been prepared in accordance with Section 15070 of the State CEQA Guidelines. Air Ouality The proposed residential infill project will result in a minor increase in air pollutants during' the construction phase of the project. Air quality impacts resulting ITom construction related operations 'are short-term in duration. . Dust control measures are required during grading operations and will be implemented in accordance with the rules and regulations of the County of San Diego Air Pollution Control District (APCD) and the California Air Resources Board. The project site is located_ within the San Diego Air Basin (SDAB). The project would not generate any substanti[hrdèttional traffic and is-consistent with the resideritiálaesignation of the project site under the adopted Chula Vista General Plan and Zoning regulations. The residential land use designation has been included in regional air quality projects and plans and will not conflict with or violate any applicable air quality plans or standards. For these reasons, the proposed project would not result in any significant long-term local or regional air quality impacts. ., '. Biological Resources Dudek & Associates prepared a biological resource survey and a Biological Constraints Letter dated June 3, 2004, for the project site. No vegetation communities, plant, or wildlife species considered sensitive by the City, California Department of Fish and Game, or U.S. Fish and Wildlife Service were observed onsite or anticipated to occur. Therefore, no sensitive biological resources present onsite are expected that would constrain development of the site. 2 4-8 , Hvdrology and Water Oualitv Based upon review of the project, the Engineering Department has determined that there are no significant issues regarding the drainage of the proj ect site. As a standard condition, a final drainage study will be required in conjunction with the preparation of the project grading plans. and appropriate erosion control measures will be identified and implemented. The potential discharge of silt during construction activities could impact the storm drain system. Appropriate erosion control measures will be identified in conjunction with the preparation of final grading plans to be implemented during construction. The proposed project is subject to NPDES General Construction Permit requirements and shall obtain permit coverage and develop a Storm Water Pollution Prevention Plan (SWPPP) prior to issuance of grading permits. In addition, the project shall implement construction and post- construction water quality Best Management Practices (BMPs) for ~torm water pollution prevention in accordance with the Chula Vista Standard Urban Storm Water Mitigation Plan (SUSMP). F. Mitigation Necessarv to Avoid Significant Impacts No Mitigation Measures are required. G. Consultation 1. Individuals and Organizations" City of Chula Vista: Steve Power, Planning and Building Department Josie Gabriel, Planning and Building Department Marisa Lundstedt, Pl3lJIÙng and Building Department Maria Muett, Plamfmg"mld Building Departm~ilt Sohaib Al-Agha, Engineering Dept. Samir Nuhaily, Engineering Dept. Beth Chopp, Engineering Dept. Sandra Hernandez, Engineering Dept. Silvester Evetovich, Engineering Dept. Patricia Ferman, General Services Landscape Architecture Lynn France, Administration Special Operations John Schmitz, Planning and Building Department Richard Zumwalt, Planning and Building Department Frank Herrera-A, Planning and Building Department Carolyn Dakan, Planning and Building Department .."'..~'.. . .. Others: Dee Peralta, Chula Vista Elementary School District Mark Dodero, RECON 3 4-9 2. Documents City ofChula Vista General Plan, 1989 Final Environmental Impact Report, City of Chula Vista General Plan Update, EIR No. 88-2, May 1989 City of Chula Vista Multiple Species Conservation Program (MSCP) Subarea Plan, February 2003. Biological Constraints Letter for Sycamore Estates, Chula Vista, California, Dudek & Associates, June 3, 2004. Drainage Study, Sycamore Estates, Chula Vista, California, May Group, Inc., November 4,2004. Standard Urban Storm Water Mitigation Plan (SUSM:P) for Sycamore Estates, Chula Vista, California, October 28, 2004. 3. Initial Study This environmental determination is based on the attached Initial Study, any comments received on the Initial Study and any comments received during the public review period for this Negative Declaration. The report reflects the independent judgment of the City of Chula Vista. Further information regarding the environmental review of this proj ect is available from the Chula Vista Planning and Building Department, 276 Fourth Avenue, Chula Vista, CA 91910. ~~ø~~· Marilyn R. F. Ponseggi Environmental Review Coordinator Date: :37eíos- . I --. ~. J:\Planning\MaryV\Sycamore Estates\IS-D4·034ND.doc 4 4-10 1 /~~'(/\ì-¡ ¡:jlll ~ 'ì!~~. i Ii: ~~ i I : _\ I 1: ¡ t ¡ ) ~~~ri~1 '~~eQf _~ ['IÍÏIII r L . - r-Ì_· t /.,....: 1!.·1, . I) ~ g (JJ:;¿ ì II I. <tz.... /'.110<;]. . I ¿r."'/ 'J'.....,. rl-,.,i'i, , ,-i-----I / Ii &5;¡ / I k:J ~ "'-Q-, ,I :\. 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D Project Location! ----- ¡ '-'- OfQvi-r '- l --=rT~~~:::" , EXHIDIT A - LOCATION MAP 4-11 STANDARD ......SOI. --- KIUIGM't... .. ---------- ~~(2.:.IIJNI.£SSQ1ICft\IISI!SHO'fI'I) 1t A ~U- ~--- -~ ~--- ~ II'tu:'f,\nao 1:10..) . -------- ::::r:::c: c::::> ~ N ~ SIIŒ1:!I 111 I)...-.5DItSII Cl-IIG._ ---sÞ--- '_T1PI:'G"__o-L-- 5__0___ N Ci£IIO. T - 1'ItI!. ~ CI-'--__=_O=_.,... --- 111 IOT__ . 34 ,+> ~¡,;:; -~..V CIWIiJ'+'r.!.·rïJlsa-,-- ~- ........;..._. 40 PRELIMINARY TENTATIVE MAP for: SYCAMORE ESTATES CHULA VISTA TRACT NO. CITY OF CHULA VISTA. CAlIFORNIA ../ I\::: ~ !IÐIOWI'tWoCCIINCT lOiX.l"av ....~_,..IC>' WALNUT DR. --."..,.,..- TVPICAL lOT (JRADINQ r. 35· I I . !\ '-.. 36 , :<Ç-+ ~""' 73 '-.. '- 72 II :JO IQ .to ~.....J SCALE: l' 30' .'-..,. . =:''CPlOC .......... ~" (llk.-11B.IIII:). ~40: E:lGllIIf; tU.-OI:-s.rc lOlI!ilØOO'CO. '...-',. , ....... 71 . ~, ~ "" .. .. W' ""- , .....>Mß ~' J~__~... . .'. ..,. - . '.' ::':'~r1oi., ......~: (P\'<:.IPOS(D) [1_11:1 .~ [J3,.r:...TOI SDNIé:E.l../IT. 1I:I1I(II:(I..DCAlI.D ~- -.:.. t:>lOCll..m æ~ ,,~ 70 ..,,2&fXI' G-lo1V11$ 1.""O'~__w- ..... .. ........ ......... ... .. q , , <IS 14 I , , .. 4' I , , TO ". ..,.. I;¡ . ....""'." ~ ...... ........œ ~ WA 7E'I RoE RETAIJ , EXHIBIT B - SITE PLAN 4-12 ENVIRONMENTAL CHECKLIST FORM ~!~ -r- ~- - em OF a;UIA YlSl'A 1. Name of Proponent: 2. Lead Agency Name and Address: 3. Addresses and Phone Number of Proponent: , 4. Name of Proposal: . 5. Date of Checklist: 6. Case No. ENVIRONMENTAL ANALYSIS QUESTIONS: Issues: I. AESTHETICS. Wo1.i!tfthe-projeèt: a) Have a substantial adverse effect on a scenic vista? b) Substantially damage scemc resources, including, but not limited to, tress, rock outcroppings, and historic buildings within a state scenic highway? c) Substantially degrade the existing visual character or quality of the site and its surroundings? --,- ---------. -.....------..-... 4-13 Norton Construction City of Chula Vista Planning and Building Department 276 Fourth Avenue Chula Vista, CA 91910 9340 Hazard Way, Suite A-I San Diego, CA 92123 (858) 277-5322 Sycamore Estates January 25, 2005 IS-04-034. Potentially Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact ..,....ro.... o o o o o o o o o 1 No Impact · .~. · · -------- .-----..-----------------.. ---.- d) Create a new source of substantial light or glare, which would adversely affect day or nighttime views.in the area? Less Than Potentially Significant Less Than With Significant Mitigation Significant No Impact Impact Incorporated Impact 0 0 . 0 Issues: Comments: a-c) The proposal is a residential infill project that involves the demolition of two eXIsting structures and the construction of 10 new single-family homes: The subject site contains no scenic resources, vistas or views open to the public, and is not in proximity to a state scenic highway. The project is compatible with the existing land uses and would not degrade the visual character of the site or its surroundings. d) The projèct will result in a new source of light or glare through the construction of 10 new residences and placement of streetlights. However, the construction of residences on the site will not result in an adverse effect on day or nighttime views in the area and the project will comply with the City's minimum standards for roadway lighting. Miti!!:ation: No mitigation measures are required. II. AGRICULTURAL RESOURCES. Would the project: a) Convert Prime Fannland, Unique Fannland, or 0 Farmland of Statewide Importance (Farmland), as shown on the mapspi''ëþa:red pursuant to the "- . Farmland Mapping and Momtoring Program of the California Resources Agency, to non" agricultural usÛ o o . .,......... ". b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? o o o . c) Involve other changes III the existing environment, which, due to their location or nature, could result III conve.rSlOn of Farmland, to non-agricultural use? o o o .. 2 4-14 Issu es: Potentia11y Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact No lmpad Comments: a-c) The project site is neither in current agricultural production nor adjacent to property in agricultural production and contains no agricultural resources or designated farmland. Miti1!ation: No mitigation measures are required. III. AIR QUALITY. Would the project: " a) Conflict with or obstruct implementation of the applicable ail' quality plan? , o o o . b) Violate any air quality standard or contribute substantially to an existing or projected air quality violation? o o · o c) Result in a cumulatively considerable net 0 0 · 0 increase of any criteria pollutant for which the project region is non-attainment under an applicable federal or state ambient ail' . quality standard (including releasing emissions, which exceed quantitative thresholds for ozone pr_ecursors)? ....:..,. v' ..- . .....,.;,..~. . d) Expose sensitive receptors to substantial 0 0 · 0 pollutant concentrations? , , e) Create objectionable odors affecting a 0 0 0 . substantial number of people? 3 4-15 , Issues: Potentially Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact No Impact Comments: a-e) The project site is located within the San Diego Air Basin (SDAB). The proposed residential infill project would not generate any substantial additional traffic and is consistent with the residential designation of the project site under the adopted Chula Vista Generai Plan and Zoning regulations. The proposed residential land use has been included in regional air quality projects and plans and will not conflict with or violate any applicable air quality plans or standards. For these reasons, the proposed project would not result in any significant long-term local or regional air quality impacts. See Negative Declaration, S'ection E. Miti¡¡:ation: No mitigation measures are required. , IV. BIOLOGICAL RESOURCES. Would the proj ect: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? o o o · - b) Have a substantial""~e effect on any--- 0- riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? 0- .:..._.;..1] · -~, . c) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? o o o · 4 --- 4-16 Issues: d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites e) Conflict Wîth any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? f) Conflict with the provisions of an adopted Habitat 'Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? Comments: 1 Potentially Significant Impact Less Than Significant With Mitigation Incorporated No Impact Less Than Significant Impact o o · o o o · o . o o · o a-f) The project site is located within a designated development area under the Chula Vista MSCP Subarea Plan. To assess the potential biological resource impacts of the project, a biological survey was conducted and a letter report prepared by Dudek & Associates, INC., dated June 3, 2004. Based on the results of the report, no sensitive biological resources are present or expected on-site that would constrain development. The biological report is available for review at the City of Chula Vista,.276 Fourth Avenue. See Negative Declaration, Section E. -";--'~. nO< . Mitil!:ation: No mitigation measures are required. V. CULTURAL RESOURCES. Would the proj ect: a) Cause a substantial adverse change in the significance of a historical resource as defined in § 15064.5? b) Cause a substantial adverse change in the significance of an archaeological resource pursuant to § l5064.5? .,. - . ,._~. .....~ . . ., o o o . o o o . 4-17 5 Issues: PotentiaHy Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact No Impact c) Directly or indirectly destroy a umque paleontological resource or site or umque geologic feature? o o . o d) Disturb any human remains, including those interred outside offormal cemeteries? o o o . Comments: a) The project proposal requires the demolition of two existing residential structures. It has been determined that the buildings are not historically significant and do not meet any criteria for consideration for listing on the City of Chula Vista Historic List. Therefore, no impacts to historic resources are known or are expected to be present within the project impact area and no substantial adverse change in the significance of a historical resource as defined in Section 15064.5 is anticipated. b) Based on the level of previous disturbance to the site associated with the development of residences and the relatively minor grading necessary to construct the proposed proj ect, the potential for impacts to archaeological resources is considered to be less than significant. c) The project site is identified as an area of moderate potential for paleontological resources in the City's General Plan EIR. Based on the minor level of disturbance to the project site and adjacent site improyements including grading and fill level for the proposed project, potential impacwreopaleontological resources are considered tó be lesš ·tñan significant. In addition, no unique geologic features are present on the site. d) No human remains are anticipated to be present within the project site. Miti!!ation: No mitigation measures are required. ~. VI. GEOLOGY AND SOILS Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk ofloss, injury or death involving: 6 4-18 Issues: Potentiany Significant Impact !. Rupture of a known earthquake fault, as 0 delineated on the most recent Alquist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. n. Strong seismic ground shaking? 0 lll. Seismic-related ground failure, including 0 liquefac'tion? IV. Landslides? 0 b) Result in substantial soil erosion or the loss 0 oftopsoil? c) Be located on a geologic unit or soil that is 0 unstable, or that would become unstable as a result of the project, and potentially result In on- or off-.¡j1."-.J..andslide, lateral ___ spreading, subsidence, liquefaction or collapse? d) Be located on expansive soil, as defined in Table 18-l-B of the Uniform Building Code (1994), creating substantial risks to life or property? o e) Have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater? o 7 1 Less Than Significant With Mitigation Incorporated o o o o o o ..- . o o Less Than Significant Impact o o o o · o ............ · · No Impact · · · · o · o ~, , o 4-19 Issues: Comments: PotentiaUy Significant Impa"ct Less Than Significant With Mitigation Incorporated No Impact Less Than SigniIicant Impact a-e) The project site is not within a mapped Earthquake Fault Zone and there area no known or suspected seismic hazards associated with the site. Due to the previous development of the site and minor grading required for the proposed project, no significant geological impacts are anticipated. The proposed earthwork quantity includes 5,200 cubic yards of imported fill. The submittal of a soils report is required prior to issuance of grading and construction permits to determine existing soil conditions and provide foundation and pavement recommendations. Miti!!ation: No mitigation measures are required. ~I. HAZARDSANDHAZARDOUS MATERIALS. Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? o o · b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the èrìvii'bmnent? . o o o · c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one-quarter rnile of an existing or proposed school? o ---.... ..-~~ -. d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? o o · 8 o o D Ii o 4-20 , Less Than Potentially Significant Less Than With Issues: Significant Mitigation Significant No Impact Impact Incorporated Impact e) For a project located within an airport land 0 0 0 · use plan or, where such a plan has not been adopted, within two miles of a public airport or' public use airport, would the proj ect result in a safety hazard for people residing or working in the project area? - t) For a project within the vicinity of a private 0 0 0 · airstrip, would the proj ect result in a safety hazard for people residing or working in the project area? , g) Impair implementation of or physically 0 0 0 · interfere with an adopted emergency response plan or emergency evacuation plan? h) Expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? o o o · ..;..,....... . .- - "_CO .._~... Comments: a-h) The project proposal involves the division of land and eventual development of ten single- family residences. Except for the two existing structures on the southeast portion of the site,the .~. project site has been historically vacant with no potential for toxics. Project implementation would not pose a health hazard to humans: The project site is designated for residential development according to the General Plan, Zoning Ordinance and adopted MSCP Subarea Plan. No significant hazards to human health safety would be created as a result of the proposed project. Miti!!ation: No mitigation measures are required. 9 4-21 Issues: Potentially Significant Impact VIII. HYDROLOGY AND WATER QUALITY. Would the project: a) Result in an increase in pollutant discharges 0 to receiving waters (including impaired water bodies pursuant to the Clean Water Act Section 303(d) list), result m significant alteration of receiving water quality during or following construction, or violate any water quality standards or waste discharge requirements? b) Substantially deplete groundwater supplies or 0 interfere 'Substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? Result in a potentially significant adverse impact on groundwater quality? c) Substantially alter the eXlstmg drainage 0 pattern of the site or-'ili'eå,.including through - - . the alteration of the course of a stream or river, in a manner, which would result in substantial erosion or siltation on- or off-site? d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or nver, substantially mcrease the rate or amount of surface runoff in a manner which would result in flooding on- or off-site, or place structures within a 100-year flood hazard area which would impede or redirect flood flows? o 10 , Less Than Significant With Mitigation Incorporated o o o o Less Than Significant Impact · o · ..' ..~~... · N I) Impact o . o o \ , 4-22 Issu es: e) Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a levee or dam? f) Create or' contribute runoff water, which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? , Comments: Potentially Significant Impact o o , Less Than Significant With Mitigation Incorporated o o " Less ThaD Significant Impact o . No Impact . o a-f) The proposed infill project will not violate any water quality standards, waste discharge requirements or adversely impact groundwater quality. The potential discharge of silt during construction activities could impact the storm drain system. Appropriate erosion control measures will be identified in conjunction with the preparation of final grading plans to be implemented during construction. The proposed project is subject to NPDES General Construction Permit requirements and shall obtain permit coverage and develop a Storm Water Pollution Prevention Plan (SWPPP) prior to issuance of grading permits. In addition, the project shall implement construction and post-construction water quality Best Management Practices (BMPs) for storm water pollution prevention in accordance with the Chula Vista Standard Urban Storm Water Mitigation ~lan (SUSMP). See Negative Declaration, Section E. "';""""T"" Mith!:ation: No mitigation measures are required. IX. LAND USE AND PLANNING. Would the proj ect: a) Physically divïde an established community? b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) 11 o o ,_ - . "~.:.- ..Jo. __ o o o o ~. , . . 4-23 , Issues: Potentially Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact No Impact adopted for the purpose of avoiding or mitigating an environmental effect? c) Conflict with any applicable habitat 0 conservation plan or natural community conservation plan? o o . Comments: a) The proposed proj ect is consistent with the residential character of the surrounding area and will not disrupt or divide an established community. , b) The project site is within the R-l-P7 (Single-Family Residence 7,000 square foot minimum lot size) Zone and RLM (Low-Mediurn/8-12 dwelling units per acre) General Plan designations. The project is consistent with the applicable zoning regulations and the Chula Vista General Plan. c) The proj ect will not conflict with any applicable adopted environmental plans or policies and will not conflict with the adopted Chula Vista MSCP Subarea Plan. Miti!!ation: No mitigation measures are required. X. MINERAL RESQ11R.CES. Would the --, project: .....-'.-. a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents ofthe state? o o o . . ~, b) Result in the loss of availability of a locally- important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? o o o . 12 4-24 Issues: Comments: PotentiaJly Significant Impact Less Than Significant With Mitigation Incorporated No Impact Less Than Significant Impact a) The proposed project will not result in the loss of availability of a known mineral resource of value to the region or the residents of the State of California. b) Pursuant to the Environmental Impact Report for the City of Chula Vista General Plan, the State of California Department of Conservation has not designated the project site for mineral resource protection. c) A substantial perm"n'!J'f increase in ambieIlt___ 0 noise levels in the project vicinity above levels existing without the project? Mitil!:ation: No mitigation measures are required. XI. NOISE. Would the project result in: , a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordmance, or applicable standards of other agencies? b) Exposure of persons to excessive groundborne groundborne noise levels? or generation of vibration or d) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the proj ect? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the proj ect expose people residing or working in the project area to excessive noise levels? " o · o o o o · o D. . .. 0·........ D D · D ~. D D D o . 13 4-25 f) For a project within the vicinity of a private airstrip, would the proj ect expose people residing or working in the proj ect area to excessive noise levels? , Less Than PotentiaJly Significant Less Than With Significant Mitigation Significant No Impact Impact Incorporated Impact 0 0 0 . Issu es: Comments: a, c, d) Due to the residential character of the existing surroundings, the PFoposed small residential infill project is not anticipated to result in any significant noise impacts to noise-sensitive land uses in the immediate vicinity. Compliance with the noise control ordinance of the Chula Vista Municipal Code that regulates the maximum one-hour average sound level generated at the property line is mandatory for any activities occurring on-site. b) It is not anticipated that persons will be exposed to excessive groundbome vibration or noise levels, as there will not be any heavy industrial equipment or machinery operated on-site beyond short-term construction activities. e) The project is not located within an airport land use plan or within two miles of a public airport or public use airport; therefore, the project would not expose people residing or working in the project area to excessive noise levels. f) The project is not located within the vicinity of a private airstrip; therefore, the project development would not expose people working in the project area to excessive noise levels. Mitigation: No mitigation measures are required. ...:.""..;..~ . ".,......... XII. POPULATION AND HOUSING. Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new' homes and businesses) or indirectly (for example, through extension of road or other infrastructure)? o o o . b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? o o o . 14 4-26 -:: Issues: Potentially Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact No Impact c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? o o o . Comments: a-c) The project site is surrounded by existing residential development and is zoned R-l-P7 Single-Family Residence Zone. The proposed project would be consistent with the zoning designation. The proposal requires the demolition of two existing residential structures and the extension of public facilities to serve the proposed housing units. However, the proposed project improvements would not induce substantial growth and is consistent with the General Plan. The project does not exceed regional or local population projections and does not displace substantial numbers of people or housing necessitating the construction of replacement housing. Miti!!ation: No mitigation measures are required. XIII. PUBLIC SERVICES. Would the project: a) Result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities; need for new or physically altered governmental facilities, _ the construction of which could cause sigrn."ñcant enVironmental--- impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any public services: .,.,.. -~... Parks? o '~. , 0 0 · 0 0 · 0 . 0 0 0 · 0 0 · Fire protection? o Police protection? o Schools? o Other public facilities? o 15 --.-- - .---_.. --_. -.-.-.--.-------- 4-27 , Issu es: Potentially Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact No Impact Comments: a) According to the Fire Department, the proposal would not have a significant effect upon or result in a need for new or altered fire protection services. b) According to the Police Department, the proposal would not have a significant effect upon or result in a need for new or altered police protection services. c) The proposed infill project is located in the Rohr Elementary School attendance area that is currently operating at or near capacity. While the project will not induce substantial population growth, it is recommended that the project be annexed to Community Facilities District (CFD) No.lO in lieu of developer fees to help fund any shortfall generated by new construction. d) Because the proposed project would not induce significant population growth, it would not create a demand for additional neighborhood or regional parks or facilities or have a significant impact on existing park facilities. e) The proposed project would not have a significant effect upon or result in a need for new or expanded governmental services and could continue to be served by existing public infi:astructure. Mitie:ation: No mitigation measures are required. XIV. RECREATION. Would the project: +--: "'r __",._0. .. a) Increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? o o . o !, , b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which have an adverse physical effect on the environment? o o o . 16 4-28 , Issues: Potential1y Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact No Impact Comments: a) The proposed project will not induce population growth; therefore a substantial increase in the use of neighborhood or regional parks or facilities will not occur or have an adverse impact on existing recreational facilities. b) The project does not include or require construction or expansion ofrecreational facilities thus no adverse 'physical effect on the environment will occur. " Mitil!ation: No mitigation measures are required. XV, TRANSPORTATION / TRAFFIC. Would theproject: a) Cause an increase in traffic which is 0 substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? o o · b) Exceed, either individually or cumulatively, a 0 level of service stañtLà ~stablished by the--- county congestion management agency for designated roads or highways? o o · .- - ..,--'.-. c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? o o o · .. '\ d) Substantially increase hazards due to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? o o o · 17 4-29 e) Result in inadequate emergency access? ''¡ Less Than PotentiaUy Significant Less Than With Significant Mitigation Significant No Impact Impact Incorporated Impact 0 0 0 · Issues: f) Result in inadequate parking capacity? o o o · g) Conflict with programs transportation racks)? adopted policies, plans, or supporting alternative (e.g., bus turnouts, bicycle o o o · , Comments: a-g) No significant increases in traffic trips are anticipated to be generated as a result of the proposed project. The Engineering Division has determined that the proposal does not have the potential to result in any significarit traffic impacts; therefore, the preparation of a traffic study was not required. Miti!!ation: No mitigation measures are required. XVI. UTILITIES AND SERVICE SYSTEMS. W o>ùrJ}he project: .....-.... a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? o o o · ~. b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? o o .. o 18 4-30 Issues: Potentially Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact No Impact c) Require or result in the construction of new 0 0 . 0 storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? " d) Have sufficient water supplies available to 0 0 0 . serve the project from existing entitlements and resources, or are new or expanded entitlemeRts needed? e) Result in a determination by the wastewater treatment provider which serves or may serve the proj ect that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? o o o . f) Be served by a landfill with sufficient 0 permitted capacity """'10 accoII1Illodate the ~-- project's solid waste disposal needs? o . o ....-..-. g) Comply with federal, state, and local statutes and regulations related to solid waste? o o . o .. > Comments: a) The project site is located within an urban area that is served by all necessary utilities and service systems. No exceedance of wastewater requirements of the Regional Water Quality Board would result from the proposed project. 19 4-31 Issues: PQtentiaJJy Significant Impact Less ThaD Significant With Mitigation Incorporated Less Than Significant Impact No lmpact b) The existing water service to the project site will be relocated to accommodate the proposed residences. An 8-inch water main will be constructed in the proposed reconfiguration of Sycamore Drive and will be connected to the existing 8-inch water main located in Walnut Drive. As part of the development process, the applicant shall coordinate with the California- American Water District for proper design standards and guidance as required. c) The potenfial discharge of silt during construction activities could impact the storm drain system. Appropriate erosion control measures will be identified. in conjunction with the preparation of final grading plans to be implemented during construction. The proposed project is subject to NPDES General Construction P=it requirements and shall obtain permit coverage and develop a Storm Water Pollution Prevention Plan (SWPPP) prior to issuance of grading permits. In addition, the project shall implement construction and post-construction water quality Best Management Practices (BMPs) for storm water pollution prevention in accordance with the Chula Vista Standard Urban Storm Water Mitigation Plan (SUSMP). d) The project site is within the potable water service area of the California-American Water Company. Pursuant to correspondence from the California-American Water Company dated January 4, 2005, the project may be serviced upon extension of an existing potable water main, a new fire hydrant and new domestic water service installations. All water facilities shall be installed in accordance with California-American Water standards and specifications. In addition, the applicant shall pay all costs to abandon existing unused services and to relocate and reconnect any existing customer services in conflict with this project. e) The capacity of the existing sewer system within the project area is adequate to accommodate the proposed project, . The project will include the removal of an exist~g_ 8-inch VCP and construction of a new"lr-Tnclï PVC sewer line cõnnectioñ in the prÖposedS"ycamore Drive right- of-way. f) The City of Chula Vista is served by regional landfills with adequate capacity to meet the solid waste needs of the region in accordance with State law. g) The proposal would be conditioned to comply with federal, state and local regulations related to solid waste. Miti!!ation: No mitigation measures are required. 20 4-32 Issues: XVII. THRESHOLDS Will the proposal adversely impact the City's Threshold Standards? A. Library The City shall construct 60,000 gross square feet (GSF) of additional library space, over the June 30, 2000 GSF total, in the area east of Interstate 805 by buildout. The construction of said facilities shall be phased such. that the City will not fall below the city- wide ratio of 500 GSF per 1,000 population. Library 'facilities are to be adequately equipped and staffed. B)Police a) Emergency Response: Properly equipped and staffed police units shall respond to 81 percent of "Priority One" emergency calls within seven (7) minutes and maintain an average response time to all "Priority One" emergency calls of 5.5 minutes or less. b) Respond to 57 percent of "Priority Two" urgent calls within -!,p"ën (7) minutes and --- maintain an average response time to all "Priority Two" calls of7.5 minutes or less. C) Fire and Emergency Medical Emergency response: Properly equipped and staffed fire and medical units shall respond to calls throughout the City within 7 minutes in 80% of the cases (measured annually). D) Traffic The Threshold Standards require that all intersections must operate at a Level of Service (LOS) "C" or better, with the exception that Level of Service (LOS) "D" may occur during the 21 4-33 Potential1y Significant Impact o o o o Less Than Significant With Mitigation Incorporated o o o o Less Than Significant Impact o o .....-'. .. o o No Impact . . . -~. . Issues: peak two hours of the day at signalized intersections. Signalized intersections west of I-80S are not to operate at a LOS below their 1991 LOS. No intersection may reach LOS "E" or "F" during the average weekday peak hour. Intersections of arterials with freeway ramps are exempted from this Standard. E) Parks and Recreation Areas The Threshold Standard for Parks and Recreation IS 3 acres of neighborhood and community parkland with appropriate facilities /1,000 population east ofI-805. F) Drainage The Threshold Standards require that storm water flows and volumes not exceed City Engineering Standards. Individual projects will provide necessary improvements consistent with the Drainage Master Planes) and City Engineering Standards. G) Sewer The Threshold Standards .require that sewage _-. flows and volumes not exceed City Engineering Standards. Individual projects will provide necessary improvements consistent with Sewer Master Planes) and City Engineering Standards. H) Water The Threshold Standards require that adequate storage, treatment, and transmission facilities are constructed concurrently with planned growth and that water quality standards are not jeopardized during growth and construction. Applicants may also be required to participate in whatever water conservation or fee off-set program the City of Chula Vista has in effect at 22 .- -----..------ 4-34 Potentially Significant Impact o o o o Less ThaD Significant With Mitigation Incorporated o o o o Less Than Significant Impact o · · . ..' ..-~... · No Impact . o o o ~. , -.." ._- ..----..--....- ..- ...-----.---- , Issues: Potentially Significant Impact Less Than Significant With Mitigation Incorporated Less Than Significant Impact No I~pact the time of building pennit issuance. Comments: a) The project would not induce substantial population growth; therefore, no impacts to library facilities would result. No adverse impact to the City's Library Threshold standards would occur as a result of the proposed project.' b) According to the Police Department, adequate police protection services can continue to be provided upon completion of the proposed project. The proposed tentative parcel map for future development of ten single-family residential units would not have a significant effect upon .or result in a'1leed for substantial new or altered police protection services. No adverse impact to the City's Police threshold standards would occur as a result of the proposed project. c) According to the Fire Department, adequate fire protection and emergency medical services shall be provided to the project site. Although the Fire Department has indicated they will provide service to the project, the project will contribute to the incremental increase in fire service demand throughout the City. This increased demand on fire services will not result in a significant cumulative impact. d) The surrounding street segments will continue to operate in compliance with the City's Traffic Threshold Standard LOS "c" (or better) with the projected project traffic. No adverse impact to the City's traffic threshold standards would occur as a result of the proposed project. e) Park pad obligation ',';;¡i be required per City-Ordinance (refer·roMumciþal Code Chapter 17.10). f) Based upon preliminary review of the project, the Engineering Department has determined that there are no significant issues regarding the drainage of the proj ect site. As a standard condition, a final drainage study will be required in conjunction with the preparation of [mal ", grading and improvement plans. In accordance with City standards, post-developed flows shall not exceed pre-developed flows. Properly designed drainage facilities will be installed at the time of site development to the satisfaction of the City Engineer. No adverse impacts to the city's storm drainage system or City's Drainage Threshold standards will occur as a result of the proposed proj ect. g) The capacity of the existing sewer system within the project area is adequate to accommodate the proposed project. The project will include the construction of an 8-inch sewer line connecting to the existing sewer system to serve the proposed residential units. No adverse impacts to the City's Sewer Threshold standards will occur as a result of the proposed project. 23 4-35 , Issues: Potentially Significant Impact 1 Less Than Significant With Mitigation Incorporated Less Than Significant Impact No Impact h) Pursuant to correspondence receive from the California-American Water Company, dated January 4,2005, the project may be serviced upon extension ofan existing potable water main, a new fire hydrant and new domestic water service installations. In addition, the applicant shall pay all costs to abandon existing unused services and to relocate and reconnect any existing customer services in conflict with this project. As part of the development process the applicant shall coordinate with the California-American Water Company for proper design guidance as required. Miti¡¡ation: No mitigation measures are required. XVIII. MANDATORY F1NDINGS OF SIGNIFICANCE a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or elirninate important examples of the major periods of California history or prehistory? o b) Does the project f¡~mpacts that are --- 0 .. individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a proj ect are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects.) c) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? o 24 4-36 " o o 0'·:.··-·:·-0 o o · · , · , Comments: a) The project site is currently developed and located within an established urbanized area, and is within the designated development area of the adopted Chula Vista MSCP Subarea Plan. There are no known sensitive plant or animal species or cultural resources on the site. b) No cumulatively considerable impacts associated with the project when viewed in connection with the effects of past projects, other current projects and probable future projects have been identified. c) The project will not cause substantial adverse effects on human beings, either directly or indirectly, as. it is a site planned for future residential development Mitie:ation: No mitigation measures are required. " XIX. PROJECT REVISIONS OR MITIGATION MEASURES: There are no prðject revisions or mitigation measures necessary to avoid significant impacts. XX. ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" or "Potentially Significant Unless Mitigated," as indicated by the checklist on the previous pages. o Land Use and Pl¡µming o Population and Housing o Geophysical o Transportation/Traffic o Biological Resources o Public Services o Utilities and Service Systems .... .._.~.. o Energy and Mineral Resources o Aesthetics o Agricultural Resources o HydrologyfWater o Hazards and Hazardous Materials o Cultural Resources ., "~ o Air Quality o Threshold Standards o Noise o Recreation o Mandatory Findings of Significance 25 4-37 XXI. DETERMINATION: On the basis of this initial evaluation: I find that the proposed project could not have a significant effect on the . environment, and a Negative Declaration will be prepared. I find that although the proposed proj ect could have a significant effect on the 0 environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A Mitigated Negative Declaration will be prepared. I find that the proposed project may have a significant effect on the 0 environment, and an Environmental Impact Report is required. . I find that the proposed project may have a significant effect(s) on the 0 environment, but at least one effect: 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, ifthe effect is a "potentially significant irnpacts" or "potentially significant unless mitigated." An Environmental Impact Report is required, but it must analyze only the effects that remain to be addressed. o I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because all potentially significant effects (a) have been analyzed adequately in an earlier ErR pursuant to applicable standards and (b) have been avoided or mitigated pursuant to that earlier ErR, including revisions or mitigation measures that are imposed upon the proposed project. An addendum has been prepared to provide a record of this determination. ....,.~~ .....-.... ~~t1~~· Environmental Review Coordinator City ofChula Vista J~/¿¡ S- Date' . J:\Planning\MaryV\SycamoTl: Est3tes\IS-04-034Sycamon: Estates.doc 26 4-38 P I ann ng & Building Planning Division Department Development Processing ern OF CHUIA VlsrA APPLICATION APPENDIX B Disclosure Statement Pursuant to Council Policy 101-01, prior to any action upon matters that wiil require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disciosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. N ~ e.,K'$~l.11nJ...1út.,. 2. If any person' identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. ~Cu Nlf1L1~ 3. If any person' identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. /kN NwmJ -~~ ~~~~ Has any person' associated with this contract had any financial dealings with an official" of the City of Chula Vista as it relates to this contract within the past 12 months. Yes_ N01- .'. . 5. If Yes, briefiy describe the nature of the financial interest the official" may have in this contract. 6. Have you made a contribution if more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No"," Yes _If yes, which Council member? . 276 Fourth Avenue Chula Vista I California 4-39 Y1Y1U (blY) bYl·S10l !\ TÎA/A (v, QAJ rí) P I ann n g & Building Planning Division Department Development Processing em OF CHUlA VISTA APPLICATION APPENDIX B Disclosure Statement - Page 2 7. Have you provided more than $340 (or an item of equivalent value) to an official"" of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes_ No~ If Yes, which official"" and what was the nature of item provided? Date: (~-vf-õ 4 \ ÑJ.rrfl. ¡n. lft.Þ~1f!.v.¿t1c.» ::¡:;û ~ . typeò me of Contractor/Appiicant Print or " Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fratemal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipaiity, district, or other poiitical subdivision, -or any other group or combination acting as a unit. "" Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. -----=.- .... 276 Fourth Avenue (hula Vista I California 4-40 ~1~10 (bl~) b~1-S101 DRAfT RESOLUTION NO. 2005-_ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AND ESTABLISHING CONDITIONS OF A TENTATIVE MAP TO DNIDE 2.04 ACRES LOCATED AT 1655 SYCAMORE DRIVE INTO 10 SINGLE-FAMILY RESIDENTIAL LOTS (APPLICANT: NORTON CONSTRUCTION COMPANY) I. RECITALS A. Project; Application for Discretionary Approval WHEREAS, on June 18, 2004, a duly verified application was filed with the City of Chula Vista Planning and Building Department by the Norton Construction Co. ("Applicant") requesting approval of a Tentative Subdivision Map to subdivide 2.04 acres into 10 single family residential lots ("Project"); and B. Project Site WHEREAS, the area of land commonly known as Sycamore Estates Tentative Subdivision Map (pCS-04-09), Chula Vista Tract No. 04-09, which is the subject matter of this Resolution, and is diagrammatically represented in Exhibit "A", attached hereto and incorporated herein by this reference, and for the purpose of general description herein consists of 2.04 acres located at 1655 Sycamore Drive, located within the Residential Low Medium Designation (3-6 dwelling units per acre) of the General Plan and Montgomery Specific Plan, and the Residential Single Family (R-1-7) zone, consisting of APN 624-032- 14,47 and 48, ("Project Site"); and C. Environmental Determination WHEREAS, The Environmental Review Coordinator has reviewed the proposed Project for compliance with the California Environmental Quality Act (CEQA) and has conducted an Initial Study, IS-04-034 in accordance with CEQA. WHEREAS, Based on the results of the Initial Study, the Environmental Review Coordinator has determined that there is no substantial evidence, in light of the whole record before the City of Chula Vista, that the proposed Project may have a significant effect on the environment; therefore, the Environmental Review Coordinator has prepared a Negative Declaration, IS-04-034. WHEREAS, on February 21,2005, the Resource Conservation Commission determined that Initial Study IS-04-034 for the Proj ect was adequate, and recommended adoption of the Negative Declaration, IS-04-034. Furthermore, on April 6, 2005, the Planning Commission also recommended adoption of Negative Declaration. D. Planning Commission Record on Applications WHEREAS, the Planning Commission held an advertised public hearing on the Project on April 6, 2005, and after hearing staffs :presentation and public testimony voted to 4-41 Resolution No. 2005- DRAFT recommend that the City Council approve the Project, in accordance with the findings and subject to the conditions listed below; and E. City Council Record on Applications WHEREAS, the City Clerk set the time and place for the public hearing on the Project's tentative subdivision map application; and notice of said hearing, together with its purpose, was given by its publication in a newspaper of general circulation in the City, its mailing to property owners within 500 feet of the exterior boundary of the Project, at least 10 days prior to the hearing; and WHEREAS, the duly called and noticed public hearing on the Project was held before the City Council of the City of Chula Vista on April 19, 2005, in the Council Chambers, 276 Fourth Avenue, at 6:00 p.m. to receive the recommendations of the Planning Commission, and to hear public testimony with regard to the same. NOW THEREFORE BE IT RESOLVED that the City Council does hereby find, determine and resolve as follows: II. PLANNING COMMISSION RECORD The proceedings and all evidence introduced before the Planning Commission at their public hearing on the Project held on April 6, 2005, and the minutes and Resolution resulting therefrom, are hereby incorporated into the record of this proceeding. III.CERTIFICATlON OF COMPLIANCE WITH CEQA AND INDEPENDENT JUDGMENT OF CITY COUNCIL The City Council has exercised their independent review and judgment and concurs with the Planning Commission, Resource Conservation Commission, and Environmental Review Coordinator's determination that Negative Declaration (IS-04-034), in the form presented, has been prepared in accordance with requirements of the California Environmental Quality Act (CEQA), the State CEQA Guidelines and the Environmental Review Procedures of the City ofChula Vista and is hereby approved. V. TENTATIVE SUBDIVISION MAP FINDINGS A. Pursuant to Govemment Code Section 66473.5 of the Subdivision Map Act, the City Council finds that the Tentative Subdivision Map, as conditioned herein for 1655 Sycamore Drive, is in conformance with the elements of the City's General Plan, based on the following: 1. Land Use The General Plan and Montgomery Specific Plan land use designation is Low Medium Residential (3-6 dwelling units per acre). The proposed 10-10t subdivision will be developed at a density of 5 dwelling units per acre, which is within the allowable density and permitted number of dwelling units. 2. Circulation 2 4-42 Resolution No. 2005- DRAFT All of the on-site and off-site public streets required to serve the subdivision already exist or will be constructed or paid for by the Applicant in accordance with the Conditions of Approval. The public streets within the Project will be designed in accordance with the City design standards and/or requirements and provide for vehicular and pedestrian connections 3. Public Facilities The Proj ect has been conditioned to ensure that all necessary public facilities and services will be available to serve the Project concurrent with the demand for those services. There are no public service, facility, or phasing needs created by the Project that warrants the preparation of a Public Facilities Financing Plan, therefore this requirement is waived. 4. Housing The Project is consistent with the density prescribed within the Residential Low- Medium General Plan designation, and provides additional opportunities for single- family residential home ownership. 5. Growth Management The Project proposes 10 lots, which is less than the 50 unit minimum requirement necessary to require compliance with applicable Growth Management Element requirements. 6. Ooen Soace and Conservation The Environmental Review Coordinator has prepared a Negative Declaration, IS-04- 034, which addressed the goals and policies of the Conservation Element and found the development of the site to be consistent with the goals and policies of the Conservation Element. 7. Parks and Recreation The Project includes adequate areas for on-site, privately-maintained open space to serve each dwelling unit, and has been conditioned to pay park acquisition and development fees prior to recordation ofthe Final Map. 8. Safety The City Engineer, Fire and Police Departments have reviewcd the proposed subdivision for conformance with City safety policies and have determined that the proposal meets those standards. 9. Noise The Project has been reviewed for compliance with the Noise Element and will comply with applicable noise measures at the time of issuance of the building permit. The Project has been conditioned to require that all dwelling units be designed to preclude interior noise levels over 45 dBA and exterior noise exposure over 65 dBA for all outside private yard areas. . 3 4-43 Resolution No. 2005- DRAFT 10. Scenic Highway This Project Site IS not located adjacent to or visible from a designated scemc highway. 11. Seismic Safety The Project site is not within a mapped earthquake fault zone, and there are no known or suspected seismic hazards associated with the Project. Conditions of approval have been included which require that a soils report and geo-technical study be prepared in conjunction with grading plans. B. Pursuant to Government Code Section 66473.1 of the Subdivision Map Act, the configuration, orientation, and topography of the site allows for the optimum siting of lots for natural and passive heating and cooling opportunities and that the development of the site will be subject to site plan and architectural review to insure the maximum utilization of natural and passive heating and cooling opportunities. C. Pursuant to Government Code Section 66412.3 of the Subdivision Map Act, the Council certifies that it has considered the effect of this approval on the housing needs of the region and has balanced those needs against the public service needs of the residents of the City and the available fiscal and environmental resources. D. The site is physically suited for residential development because it is graded, level and is presently utilized for residential development. The Proj ect confo=s to all standards established by the City for a residential development. E. The conditions herein imposed on the grant of permit or other entitlement herein contained is approximately proportional both in nature and extend to the impact created by the proposed development. BE IT FURTHER RESOLVED that the City Council does hereby approve the Project subj ect to the general and special conditions set forth below. VI. GENERAL CONDITIONS OF APPROVAL A. Project Site is Improved with Project The Applicant, or his/her successors in interest, shall improve the Project Site with the Project as described in the Tcntative Subdivision Map, Chula Vista Tract No. 04-09, 1655 Sycamore Drive. VII. SPECIAL CONDITIONS OF APPROVAL A. The conditions herein imposed on the tentative map approval or other entitlement herein contained is approximately proportional both to nature and extent of impact created by the proposed development. Unless otherwise specified, all conditions and code requirements listed below shall be fully completed by the Applicant or successor-in-interest to the City's satisfaction prior to approval of the Final Map, unless otherwise specified: 4 4-44 Resolution No. 2005- DRAFT GENERAL/ PLANNING AND BUILDING 1. All of the terms, covenants and conditions contained herein shall be binding upon and inure to the benefit of the heirs, successors, assigns and representatives of the Applicant as to any or all of the property. 2. Applicant and hislher successors in interest shall, comply, remain in compliance and implement, the terms, conditions and provisions, as are applicable to the property which is the subject matter of this Tentative Subdivision Map and as recommended for approval by the Planning Commission on March 23, 2005. The Applicant shall enter into an agreement with the City, providing the City with such security (including recordation of covenants running with the land) and implementation procedures as the City may require compliance with the above regulatory documents. Said Agreement shall also ensure that, after approval of the Final Map, the Applicant and hislher successors in interest will continue to comply, remain in compliance, and implement such Plans. 3. Any and all agreements that the Applicant is required to enter into hereunder shall be in a form approved by the City Attorney. 4. Design and construct all street improvements in accordance with Chula Vista Design Standards, Chula Vista Street standards, and the Chula Vista Subdivision Manual unless otherwise approved by the City Engineer. Where proposed street improvements do not meet City standards, the Project engineer shall submit a written signed and stamped request to deviate ITom City standards and that the deviation shall not reduce public safety and the deviation conforms to common engineering practices and standards. 5. Obtain City Engineer approval of detailed improvement plans prepared by a registered civil engineer licensed in the State of California detailing horizontal and vertical aligrunent of said streets. Transitions shall be designed to meet existing improvements in Sycamore Drive and Spruce Road to the satisfaction of the . City Engineer. Said improvements shall include, but not be limited to, asphalt concrete pavement and base, concrete curb, gutter, sidewalk, driveways, street name signs, sewer and water utilities, drainage facilities, streetlights, and fire hydrants. Existing sewer lines to be abandoned shall be removed ITom the ground and disposed. Realigrunent design of the existing sewer system shall be to the satisfaction of the City Engineer. 6. All improvements set forth in Conditions A.4 and A.5 shall extend to the limits of Sycamore Drive realigrunent work as determined by the City Engineer and include driveways and associated grading and landscaping work to the adjacent residents affected by the realigrunent. 7. Guarantee prior to approval of the Final Map the construction of public street improvements deemed necessary to provide service to the subject subdivision in accordance with City standards. 8. Present written verification to the City Engineer ITom the California-American Water Company that the subdivision will be provided adequate water service and long-term water storage facilities. 5 4-45 Resolution No. 2005- DRAFT 9. Provide evidence to the satisfaction of the City Engineer of ties to established survey monuments to the proposed street centerlines prior to issuance of any grading or construction permits or approval of the Final Map. 10. A conceptual landscape plan for the landscape parkway street planting and all slopes shall be prepared by a registered Landscape Architect per the City's Landscape Manual, City Grading Ordinance and Subdivision Manual. This conceptual plan shall be provided prior to the grading permit submittal and approved by the Director of Building and Planning or hislher designee. 11. Detailed street tree and Landscape Erosion Control Plans for the Project shall be submitted concurrent with grading plan submittal and approved prior to approval of the Grading Permit by the Director of Building and Planning or designee. Plans shall be prepared by a registered Landscape Architect pursuant to the City's Landscape Manual, City Grading Ordinance and Subdivision Manual. 12. Submit a revised Tentative Map showing all existing structures, improvements and grading for adj acent properties within 100 feet of the subdivision boundary, location of one fire hydrant in the vicinity of the Spruce Road and Sycamore Drive intersection, estimated quantities of cut and fill, public street cross-section, and updated legal description, to the satisfaction of the Director of Planning and Building and the City Engineer. 13. Obtain a demolition permit ITom the Building Division and remove all existing structures prior to approval of the Final Map. 14. Prior to recordation of the Final Map, obtain consent of property owner to remove building, and obtain approval of a demolition permit ITom the Building Division for the structure located at 1610 Sycamore Drive. GRADING/DRAINAGEINPDES 15. Submit and obtain approval by the City Engineer of grading plans prepared by a registered civil engineer. All grading and pad elevations shall be within 2 feet of the grades and elevations shown on the approved tentative map or as otherwise approved by the City Engineer and Planning Director. Grading and improvement plans shall be based on NA VD88 vertical datum. All offsitc grading and construction shall require signcd and notarized letters of permission ITom the affected property owners. 16. Design all lot grading so that lot lines are located at the top of slopes. This may require the use of retaining walls along some lot lines, subject to height limitations of the zoning ordinance. Deviation ITom this standard may be approved by the City Engineer upon subrnittal of grading plans together with an explanation by the Proj ect engineer why the standard cannot be met. 6 4-46 Resolution No. 2005- DRAFT 17. Submit and obtain approval by the City Engineer for an erosion and sedimentation control plan as part of grading plans. 18. Show the location of cut/fill lines based on existing topography on grading plans. 19. Submit a list of proposed lots indicating whether the structure will be located on fill, cut, or a transition between the two situations prior to approval of the Final Map. 20. Submit a detailed geo-technical report prepared and signed and stamped by both a registered civil engineer and certified engineering geologist prior to approval of grading plans and issuance of a grading permit. 21. Submit a precise drainage study prepared by a registered civil engineer and approved by the City Engineer prior to issuance of a grading permit or other development permit. Design of the drainage facilities shall consider existing onsite and offsite drainage pattems. The drainage study shall show how downstream properties and existing storm drain facilities are impacted. The drainage study shall address pre-developed versus post- developed flows, address downstream drainage facilities. The extent of the study shall be as the need for detention of increased flows and shall demonstrate that any increased flows due to the development shall not cause offsite erosion nor negatively impact existing approved by the City Engineer. 22. All public storm drain facilities (storm drains collecting runoff from public streets) shall be located within public drainage easements. The City Engineer upon submittal of the grading plans shall determine minimum width of said easements. Drainage easements shall not split lot lines. Onsite public drainage easements shall be shown on the final map and any needed offsite public drainage easements shall be' obtained by separate instrument prior to approval of grading plans. Stabilized vehicle and equipment access shall be provided to said storm drain easements and facilities. 23. The Applicant's project engineer shall demonstrate that the proposed curb outlet on Spruce Road shall not negatively impact the existing drainage pattern or cause hazardous driving conditions due to increased storm flows in the street to the satisfaction of the City Engineer. 24. The proposed Project is subject to NPDES General Construction Permit requirements. Applicant shall any obtain permits and develop a Storm Water Pollution Prevention Plan (SWPPP) prior to the issuance of a Land Development (Grading) Permit. The SWPPP shall include construction and post-construction Best Management Practices (BMPs) for storm water pollution prevention, as well as funding mechanisms for post-construction BMPs. 25. Upon submittal of the Project grading plans, the Applicant is required to complete the applicable forms required by the City of Chula Vista's Development and Redevelopment Storm Water Management Requirements Manual, and comply with the Manual's requirements. 7 4-47 Resolution No. 2005- DRAFT 26. According to the NPDES Municipal Permit, Order No. 2001-01, this Project is considered a Priority Development Project, and therefore is subject to the requirements of the Standard Urban Storm Water Mitigation Plans (SUSMPs) and Numeric Sizing Criteria. 27. All unpaved construction areas shall be sprinkled with water or other acceptable dust control agents during dust - generating activities to reduce dust emissions. Additional watering or dust control agents shall be applied during dry weather or windy days until dust emissions are not visible. 28. Trucks hauling dirt and debris shall be properly covered to reduce windblown dust and spills. 29. A twenty miles per hour (20 mph) speed limit on unpaved surfaces in connection with the Project shall be enforced. 30. On dry days, dirt and debris spilled onto paved surfaces shall be swept up immediately to reduce re-suspension of particulate matter caused by vehicle movement. Approach routes to construction sites shall be cleaned daily of construction-related dirt in dry weather. 31. On-site stockpiles of excavated materials shall be covered or watered. 32. Disturbed areas shall be hydro-seeded, landscaped, or developed as directed by the City, to reduce dust generation. 33. Heavy-duty construction equipment with modified combustion/fuel injection systems for emissions control shall be utilized during grading and construction activities. Catalytic reduction for gasoline-powered equipment shall be used. Also, construction equipment shall be equipped with pre-chamber diesel engines (or equivalent) together with proper maintenance and operation to reduce emissions of nitrogen oxide, to the extent available and feasible. 34. Remit to City Parkland Acquisition and Development (PAD) fees of $87,710.00 for 10 single-family residential lots, pursuant to Chapter 17.10 of the Municipal Code. This fee shall be re-calculated prior to approval ofthe Final Map and may be subject to change. SEWER 35. All proposed public sewer lines shall be located within a IS-foot wide public sewer easement. Developer shall be responsible for obtaining any needed offsite sewer easements. Onsite public sewer. easements shall be shown on the Final Map and any needed offsite public sewer easements shall be obtained by separate instrument prior to approval of the improvement plans. 4-48 8 Resolution No. 2005- DRAFT 36. Provide paved access to all proposed sewer manholes and existing sewer manholes within the subdivision. Sewer access roads shall be a miT1imum width of 12 feet within the IS-foot wide sewer easements. All paved access shall be designed based upon a Traffic Index (TI) of 5.0. STREETS 37. Provide a total of three 100-watt street lights on concrete standards. Two shall be located on Sycamore Drive and one on Spruce Road. Street light locations shall be approved by the City Traffic Engineer. 38. Transitions to existing street improvements along Sycamore Drive and Spruce Road shall include but not be limited to, asphalt berms, asphalt sidewalk ramps and asphalt pavement needed to feather into existing pavement as required by the City Engineer. Street cross sections at 50-foot intervals shall be submitted with the improvement plans for all widened street segments. EASEMENTS 39. Dedicate additional right-of-way for all public streets adjacent to the development to residential street standards, including any right-of-way required for offsite transitions to existing improvements. 40. Grant to the City a 5.5-foot wide street tree planting and maintenance easement along all public streets within the subdivision as shown on the Tentative Map. AGREEMENTS 41. Applicant and his/her successors in interest agree to defend, indemnify and hold harmless the City and its agents, officers, and employees, from any claim, action or proceeding against the City, or its agents, officers or employees to attack, set aside, void or annul any approval by the City, including approval by its Planning Commission, City Councilor any approval by its agents, officers, or employees wit regard to this subdivision pursuant to Section 66499.37 of the State Map Act provided the City promptly notifies the subdivider of any claim, action or proceeding and on the further condition that the City fully cooperates in the defense. 42. Applicant and his/her successors in interest agree to hold the City harmless from any liability for erosion, siltation, increase flow of drainage, or spillage of sewage resulting from this Project, now and in the future. 43. Applicant and his/her successors in interest agree to ensure that all franchised cable television companies ("Cable Company") are permitted equal opportunity to place conduit and provide cable television service to each lot within the subdivision. Restrict access to the conduit to only those franchised cable television companies who are, and remain in compliance with, all of the terms and conditions of the franchise and which are in further compliance with all other rules, regulations, ordinances and procedures 9 4-49 Resolution No. 2005- DRAFT regulating and affecting the operation of cable television companies as same may have been, or may from time to time be issued by the City of Chula Vista. 44. Pay in full any unpaid balance for the Tentative Map Deposit Account No. DQ-l076 and Project Account No. CA296. 45. Applicant shall enter into separate agreements with the Sweetwater Union High School District and Chula Vista Elementary School District regarding annexation into Community Facilities District No. 10, or pay school fees as required by State Law, to the satisfaction of the above school districts prior to issuance of the first building permit for the Project. Date Signature of Property Owner Date Signature of Representative MISCELLANEOUS 46. Tie the boundary of the subdivision to the California System-Zone VI (NAD '83). 47. Submit copies of the Final Map and improvement plan in a digital format such as (DXF) graphic file prior to approval of the Final Map. Provide computer aided Design (CAD) copy of the Final Map based on accurate coordinate geometry calculations and submit the information in accordance with the City Guidelines for Digital Submittal in duplicate on 3 y, HD floppy disk prior to the approval of the Final Map. 48. Driveway dimensions shall include the width of the driveway flares. Driveways shall . comply with the City of Chula Vista driveway standards per CVCS 1. 49. Comply with all applicable sections of the Chula Vista Municipal Code. Preparation of the Final Map and all plans shall be in accordance with the provisions of the Subdivision Map Act and the City of Chula Vista Subdivision Ordinance and Subdivision Manual. B. The following Conditions of Approval shall be satisfied prior to issuance of the first building permit for the Proj ect, unless otherwise noted: 1 Install fire hydrants as determined by the City Fire Marshall. Said hydrant locations shall be shown on the improvement plans. 2 Submit plans and information to the satisfaction of the Chula Vista Fire Department that the Project meets the Chula Vista Fire and California Fire Code requirements, including but not limited to fire access, water supply, sprinkler systems, and fue alarms. 4-50 10 Resolution No. 2005- DRAFT 3 Obtain approval of street addresses to the satisfaction of the Director of Planning and Building. 4 Design all dwelling units to preclude interior noise levels over 45dBA and exterior noise exposure over 65 dBA for all outside private yard areas. 5 Prior to installation of any water system improvements, submit one hundred percent (100%) design plans to the California American Water District for review and approval. 6 Dedicate at no cost to the California American Water District the water main, fire hydrants and water services for lots 4-10 after the Applicant has installed these facilities to the District's satisfaction. 7 Have the California American Water District install the water service for Lots 1, 2 and 3 by connecting to the existing water main (at Applicant expense). 8 Pay all costs to abandon the existing unused utilities and to relocate existing utilities in conflict with this Proj ect. The Applicant shall also reconnect the plumbing of these existing customers to the relocated services. The Applicant shall be responsible to survey, describe and record any easements needed for private consumer lines associated with utilities. 9 Submit a detailed wall/fencing plan indicating color, materials, height and location of freestanding walls, retaining walls, and fences to the Director of Planning and Building for approval prior to issuance of the first building permit. The wall plan shall also include details such as accurate dimensions, complete cross-sections showing required walls, adjacent grading, landscaping, road/trail/sidewalk improvements, and the location of typical residential structures. Materials and color used shall be compatible and all walls located in comer side-yards or rear yards facing public or private streets or pedestrian connections shall be constructed of a decorative masonry and/or wrought iron material. Any combination free standing/retaining walls shall not exceed nine (9) feet in height. The Applicant shall submit a detail and/or cross-section of the maximum/minimum conditions for all "combination walls," which include retaining and free standing walls, as part of said wall plan. 10 Process the vacation of the excess right-of-way on Sycamore Drive due to the realignment ofthe cul-de-sac. The excess right-of-way vacation shall include preparation of legal descriptions and grant deeds reflecting the revised property boundaries to the offsite parcels affected by the vacation deemed necessary by the City. Said vacation process shall require a separate approval by City Council Resolution and shall be accomplished within 60 days of City's acceptance of public street improvements. 11 Prepare and obtain approval from the City's Conservation Coordinator a "Recycling and Solid Waste Management Plan". The plan shall demonstrate those steps the Applicant will take to comply with Municipal Code, including but not limited to Sections 8.24 and 8.25, and meet the State mandate to reduce or divert at least 50 percent of the waste 11 4-51 Resolution No. 2005- DRAFT generated by all residential, commercial and industrial developments. The Applicant shall contract with the City's franchise hauler throughout the construction and occupancy phase of the Project. The plan shall incorporate any trash enclosure re-design required for compliance with the City's NPDES permit. X. EXECUTION AND RECORDATION OF RESOLUTION OF APPROVAL The property owner and the Applicant shall execute this document by signing the lines provided below, said execution indicating that the property owner and Applicant have each read, understood, and agreed to the conditions contained herein. Upon execution, this document shall be recorded with the County Recorder of the County of San Diego, at the sole expense of the property owner and the Applicant, and a signed, stamped copy of this recorded document within ten days of recordation to the City Clerk shall indicate the property owner and Applicant's desire that the Project, and the corresponding application for building permits and/or a business license, be held in abeyance without approval. Said document will also be on file in the City Clerk's Office. Signature of Property Owner Signature of Applicant XI. CONSEQUENCE OF FAILURE OF CONDITIONS If any of the foregoing conditions fail to occur, or if they are, by their terms, to be implemented and maintained over time, if any of such conditions fail to be so implemented and maintained according to their terms, the City shall have the right to revoke or modify all approvals herein granted, deny, or further condition issuance of all future building permits, deny, revoke, or further condition all certificates of occupancy issued under the authority of approvals herein granted, institute and prosecute litigation to compel their compliance with said conditions or seek damages for their violation. The Applicant shall be notified ten (10) days in advance prior to any of the above actions being taken by the City and shall be given the opportunity to remedy any deficiencies identified by the City within a reasonable and diligent time frame. XII. INVALIDITY; AUTOMATIC REVOCATION It is the intention of the City Council that its adoption of this Resolution is dependent upon the enforceability of each and every term, provision and condition herein stated; and that in the event that anyone or more terms, provision, or conditions are determined by a Court of competent jurisdiction to be invalid, illegal or unenforceable, this resolution shall be deemed to be automatically rcvoked and of no further force and effect ab initio. Presented by: Approved as to form by: DCM- "(. (-+~ Ann Moore City Attorney Jim Sandoval Director of Planning & Building attomeylresolmapslpcs-04-09 Sycamore Ridge.doc 4-52 12 // ¡---r'( '~\ i \ Ü-----¡-! , 1 ð Woodlark Ln I , 'õ ~. i£ \ \ ~ / 'L- PROJECT LOCATION ~ "" ð I' ~I '" Teal St ------~ ~tOYVOl/e Rct I ,I R~f ~r---J l i I ~Rc--f ( ! ;- ~E8 t1± Malta Av OJ n [ g~ Qzv Lotus Dr @ ª ~ GO ~ & I I I L- Main St ffiffiffi ( ) I I I I EB/ f EE // ^<ø~ C HULA VISTA PLANNING AND BUILDING DEPARTMENT . LOCATOR PROJECT Norton Construction PROJECT DESCRIPTIDN: C) APPLlCANl: Sycamore Estates SUBDIVISION PROJECT Sycamore Dr. & Spruce Rd. Request Proposal to develop 11 single family dwellings on 2.04 ADDRESS: acres in the R1P7 zone. SCALE: FILE NUMBER: NORTH No Scale PCS-04-09 Related cases: 15-04-034 J:\planmng\carlos\locators\pcs0409.cdr 07.13.04 fcYI.-(IP) \ I A COUNCIL AGENDA STATEMENT Item No. ~ Meeting Date 4/19/05 ITEM TITLE: A. Resolution approving the General Services Department Strategic Plan B. Resolution approving the reorganization of the General Services Department and reclassify positions therein C. Ordinance amending the Chula Vista Municipal Code, Section 2.05.010 relating to the establishment of unclassified positions. D. Resolution approving the reorganization of the Engineering Department and reclassify positions therein SUBMITTED BY: City Manager Director of General Service~Iì'i" City Engineer ~ Director of Human Resources fYP-- REVIEWED BY: City Manager"w (4/5ths Vote: Yes _ No..L) With the adoption of the General Services Department's Strategic Plan and the development of the Police Department's Strategic Plan, a number of functions have been identified for reorganization within the City's organizational structure. These changes reflect the practical, operational and long-term issues facing the City in a variety of areas and should enable the affected Departments to provide services to the public in a more efficient manner. RECOMMENDATION: That Council adopt: A. Resolution approving the General Services Department Strategic Plan B. Resolution approving the reorganization of the General Services Department and reclassifying positions therein. C. Ordinance amending the Chula Vista Municipal Code, Section 2.05.010 relating to the establishment of unclassified positions. D. Resolution approving the reorganization of the Engineering Department. BOARDS/COMMISSIONS RECOMMENDATION: None DISCUSSION: During the past several months, the General Services Department has been in the process of developing a departmental strategic plan. The purpose of such· a plan is to develop a five-year business plan for the department, establish benchmarks by which to assess departmental performance and identify issues and challenges facing the department. While General Services has been thus engaged, other City ~\~artments, notably the Police Department and Finance Department have also been involved in ~milar efforts. The General Services Department was created approximately two years ago. The initial role of the Department was to manage the City's Building and Park Construction activities. Shortly after its creation, the Construction and Repair and Custodial and Facility Management function 5-1 Page 2, Item Meeting Date 5 4/19/05 were transferred from the Public Works Department to the General Services Department. In January of 2004, the Engineering Department was also brought into the General Services Department. The Engineering Department provides the City with a variety of services including engineering, infrastructure planning and design and facility maintenance. Developing a cohesive plan that attempts to bring together these sometime disparate activities is a challenge. The Engineering Division has a significant portion of its focus directed toward processing land development, redevelopment and traffic issues. In the course of developing the Department's strategic plan, it became clear that these functions, while pivotal to the overall success of the City's goals, do not dovetail in a cohesive manner with the rest of the Department's responsibilities. Concurrent with the General Services strategic plan, the Police Department also was developing its strategic plan. As it moved forward, the Police Department realized that the line of business of the Animal Care Facility was not principally related to the overall role of the Police Department. As these plans moved forward, a discussion ensued between General Services and the Police Department as to which entity was best suited to oversee the operations of the Animal Care Facility. By mutual consent, and in consultation with the City Manager, it was determined that day-to-day management of the Animal Care Facility would be more effectively performed by the General Services Department. With this realization and with other City functions discussed later, it became clear that the Engineering function, particularly the land development, permitting, traffic and transportation and wastewater management areas of responsibility would increasingly be less relative to the remainder of the department. Additionally, the City's ongoing efforts to streamline the entitlement process for development and redevelopment projects led to the idea of creating a more cohesive "development services" function that includes Engineering, Planning and Community Development started to take shape. These three departments will need to act in very close coordination to successfully implement the goals and intent of the impending General Plan, the Urban Core Plan, and the Chula Vista Redevelopment Corporation. In order to further this effort, it became clear that the Engineering Division of General Services ought to leave the department and become its own department under the auspices of a focused development services group of departments. The City has effectively managed the new development activities in eastern Chula Vista. The redevelopment of areas in western Chula Vista as outlined in the General Plan and as will be further defined by future specific plans such as the Bayfront, Urban Core and University plans will require a significantly elevated level of cooperation and coordination by the three principal development services departments. With the separation of the Engineering Division as it exists today from General Services, the General Services Department will be more focused on the day to day operation and management of city facilities, the actual design and construction of new and renovated city facilities and the maintenance of the City's building stock. This will allow the Department to develop a clearer focus of its mission and will position the Department in a role that is more consistent with the traditional role of a General Services Department in local government. As this discussion of the basic and inherent role of a General Services Department progressed, Department management and the City Manager's office started to consider other areas of the City's organization that might fit within the evolving General Services Department. These 5-2 Page 3, Item Meeting Date ¡::;- -- 4/19/05 discussions yielded the idea that the City's solid waste, recycling and conservation activities would be better situated in the General Services Department as opposed to their current placement within the Administration Department. These functions tend to para:llel the other more operational aspects of the General Services Department, and in the case of the solid waste/recycling function, would be located at the Public Works Center where much of their effort is now focused. This change would also free up the Administration Department to focus more clearly on the many energy related issues confronting the City, not the least of which is the option of moving toward a Community Choice Aggregation effort. Lastly, the City's Communication's function (i.e. the management of communication issues and facilities such as police, fire and public works radio, etc.) would also be moved into the General Services Department. This is a logical move given that the Communications Unit, currently residing in the Public Works Operations Department serves multiple departments, as does the rest of the General Services Department. This change will also allow the Public Works Operations Department to focus its resources on the growing inventory of public improvements it must maintain. With this discussion as background, there are a number of specific recommendations in the organizational structure of both the General Services Department and the new Engineering Department that will need to be implemented to position both departments to succeed. GENERAL SERVICES DEPARTMENT The General Services Department Strategic Plan is attached as Attachment 1. The General Services Department Strategic Plan does not include those areas of responsibility that will fall under the new Engineering Department. It is anticipated that Engineering will bring forward its strategic plan at a later date and in concert with similar efforts of the other development services departments. Departmental Orflanization The additional functions greatly add to the operational services of the Department. The Capital Projects/Infrastructure group remains largely intact with the addition of the energy conservation function. While this function will be placed in the newly created Operations Division, it will work hand in hand with the capital projects management team. The Department will be comprised of two divisions, Capital Projects/Infrastructureand Operations. In order to effectively manage these divisions, it is recommended that the current Building and Park Construction Manager be reclassified as Deputy Director of General Services effective July 1, 2005. The Operations Division will likewise be managed by a newly created Deputy Director of General Services starting on July 1, 2005. The cost of this position will eventually be offset by the elimination of the Building Services Manager position. This elimination should occur with the completion of the Civic Center Renovations. A visual depiction of the proposed organizational structure can be seen on Attachment No.2. 5-3 Page 4, Item Meeting Date 4/19/05 s Construction and Rrmair Unit In addition to the creation of the new Deputy Director positions, the Construction and Repair Unit (C&R) is in need of reorganization. A major theme that was identified and developed in the Department's strategic plan was the need to develop a cohesive and comprehensive preventive maintenance program for City buildings. Due to the significant growth pressures that the City has faced, the C&R unit has acted primarily in a reactive mode, making repairs and alterations on an as needed or emergency basis. While the group has successfully managed thus far to continue to operate in this fashion, the new buildings that are being designed and constructed will further tax the resources of the unit. The new facilities will require additional staffmg and the unit's current organizational structure is not set up to handle that additional demand or staff. Currently, the unit is managed by a Supervising Construction Specialist who directly oversees all twelve of the unit's employees. The C&R staff are at various sites throughout the City each day, undertaking any number of tasks. It is not reasonable to expect a single supervisor to effectively oversee the daily activities of these employees, plan ahead for future work, manage personnel issues, and handle administrative duties and budget matters. The Department proposes a new position of Construction and Repair Manager be established within the middle management classification. The annual salary at E step of this position will be $82,870 which is the same as the Supervising Construction Specialist. Staff recommends that the current Supervising Construction Specialist be reclassified to Construction and Repair Manager (same salary), effective July 1, 2005. Staff further recommends that a new position of Construction and Repair Supervisor be created and that two of the new positions be established effective July 1,2006. One of these positions would supervise the mechanical wing ofthe unit (HV AC, Electrical and Facility Security). The other new position would supervise the construction wing of the unit (Carpenter, Plumbing, Construction Generalist and Painters). These positions, placed in the CVEA bargaining unit, would be required to directly supervise the employees in his or her group including scheduling, personnel matters, performance evaluations and other normal supervisor functions. The creation of these positions will establish a more manageable organizational structure and will allow the Construction alld Repair Manager to focus on broader issues, especially the development of the above discussed preventive maintenance program. The salaries of these positions would be slotted between the Sr. HV AC Technician/Sr. Electrician and the Construction and Repair Manager. These positions are intended to address the needs of the Department created by the opening of new City facilities while also addressing the existing organizational deficiencies of the unit and place it in a position to provide the City with more proactive maintenance activities. This model of an organizational structure is quite similar to the manner in which the Facility Management and Custodial Unit is organized. This has proven an effective model for the Custodial group thus far. A visual depiction of the proposed C&R Unit is shown on Attachment 4. 5-4 Page 5, Item Meeting Date 4/19/05 5 Animal Care Facilitv The Animal Care Facility presents significant management challenges. The facility's director, who also serves as the in-house veterinarian, manages the facility. With the recently approved staffing increases, the director oversees over 30 full and part time employees, as well as significant numbers of volunteers. Aside from the director, there are no management or supervisory positions. General Services Department management recognizes that this is not an effective or desirable structure and intends to perform a full review of the organizational deficiencies and report back to Council within six months of this date. This will give the new Deputy Director of Operations an opportunity to assess the operation of the facility and make reasoned and informed recommendations. ENGINEERING DEPARTMENT The strategic planning efforts and the ongoing efforts regarding the formation of a 50l(c)(3) Corporation for Western Chula Vista have highlighted the need for a more proactive and responsive delivery of engineering services related to infrastructure, traffic and redevelopment efforts. The strategic planning efforts started by ensuring close alignment with the Vision and Themes developed by the City Council. Issues facing the delivery of engineering services are directly related to the implementation of the Council vision. The primary purpose of the Engineering Department is to provide competent technical advice and professional services to the City Council regarding existing and planned infrastructure. The Engineering Department professional purpose is to ensure that all infrastructure facilities planned and built within the City meet engineering standards and conform to applicable laws and the Municipal Code. The Engineering Department plans, secures financing and manages the performance of basic amenities such as City streets, pavements, traffic signals, streetlights and the City's extensive storm water and wastewater systems. The Land Development Division provides an array of direct services to the public including the final entitlements of development projects, technical oversight of privately constructed facilities and infrastructure and the creation of financing systems for infrastructure construction and long term maintenance. Through its Traffic Division, the department continually plans, monitors, and manages existing and projected traffic conditions throughout the City. Through its Infrastructure division, identifY current and future deficiencies in our pavements, storm drain system, wastewater disposal system and our streets. The Engineering Department also provides fiscal management of the City's development impact fee program, community facilities districts, and special assessment district programs. In order to meet the demands of growth, traffic congestion, and the continued development activities the Engineering Department proposes a reorganization structure into the following sections: · Administrative Services: · Financial, Fiscal Services, and Special Districts: Manages Community Facilities Districts, Open Space Districts, Development Impacts Fees and infrastructure financing. · Transportation Services: Assesses neighborhood traffic concerns; implements corrective measures to enhance vehicle, bicycle,. and pedestrian safety; provides for the management, operation, preventive maintènance, and repair of City-owned street lights and traffic signal equipment. 5-5 Page 6, Item Meeting Date 5 4/19/05 · :!n.ffastructure Services: Performs infrastructures planning studies; provides technical support for regional Transportation issues through SANDAG and regional wastewater issues through Metro; inventories and manages a wide array of our infrastructure; provides customer support and answers citizen's requests for services. · Land Development Services: The Land Development Division provides an array of direct services to the public including the final entitlements of development projects, technical oversight of privately constructed facilities and infrastructure and the creation of financing systems for infrastructure construction and long term maintenance. The propòsed reorganization includes the assignment of staff and the development of engineering talents capable of implementing changes in Western Chula Vista within the context of the proposed Chula Vista Redevelopment Corporation. An important component of the proposed reorganization is the strategic goal of improving the delivery of competent engineering services while ensuring adequate supervisory and managerial oversight. In order to achieve this goal, significant organizational and operational changes must be realized within the Engineering group. The proposed structure includes the reclassification of the Deputy City Engineer position to Deputy Director of Engineering, the reclassification of one Civil Engineer position to a Senior Civil Engineer position, and the creation of an additional Senior Civil Engineer position. The Deputy Director position will focus primarily on ensuring that staff resources are allocated and managed effectively and efficiently while complementing the Department's existing technical talents with managerial and interpersonal skills. Although the Senior Civil Engineer position has historically been focused on supervisory and policy tasks, the proposed structure will refocus the delivery of technical services at the Senior Civil Engineer position allowing the Deputy Director to concentrate his efforts on addressing the aforementioned vital issues of efficiency and effectiveness. These modifications are necessary to successfully implement the fundamental changes proposed in the new department. A visual depiction ofthe Engineering Department organizational structure can be found at Attachment 3. 5-6 Page 7, Item Meeting Date 5 4/19/05 FISCAL IMPACT: General Services There are no fiscal impacts associated with the reorganization and adoption of the strategic plan for the remainder of Fiscal Year 2005. The table below lists the various positions and that are discussed in this report and for which the General Services Department will be seeking approval in the Fiscal Years 2006/2007 Budget. Also, it should be noted that some of the positions do not exist at this time. The Department will bring forward to Council, in conjunction with the Human Resources Department, a future request to establish the positions, job descriptions and salaries. Construction and Repair 1 $0 Reclassifying existing Supervising Construction Manager Specialist position. 2 Construction and Repair 2 $0 $189,084 $196,646 Organization - The Supervisors will oversee the Supervisor daily activities of the C&R field personnel, which will be classified under two groups, related fields in construction and related fieids in mechanical services. 3 Deputy Director (one $181,642 $188,908 Organization - Daily oversight of Department's new, one reclassified)' Operational Division (facility repair and maintenance group, including the ACF, Conservation/Solid Waste group and Communications Group). Reclassified Deputy Director to oversee Capital Projects/Infrastructure Division. 4 Elimination of Building -1 $0 $0 ($142,516) Position to be eliminated with the compietion of Services Manager (FY the Civic Center Renovation in 2008. 08 'Cost includes 1 Deputy Director and difference for reciassification of BPC Mgr to Deputy Director. Engineering The only additional personnel expenditure for fiscal year 2005 will be the reclassification of one Civil Engineer position to Senior Civil Engineer. The remaining staffing modifications will be brought forward as part of the fiscal year 2006/2007 budget effective July 1, 2005. 5-7 Page 8, Item Meeting Date :5 4/19/05 Redassify one Civil Reclassifying existing Civil Engineer position to Senior Civil Engineer position to Senior $3,173 $19,038 Civil En Ineer Engineer. Effective date approximately May 1, 2005 2 Reclassify Deputy City Reclassifying Deputy City Engineer position to Deputy Director Engineer Position to Deputy $0 $(1,401) of Engineering. Will be brought forward as part of the fiscal Director of En ineerin ear 2006/2007 bud et effective Jul 1, 2005. 3 New Senior Civil Engineer Will be brought forward as part of the fiscal year 2006/2007 Position $0 $125,205 budget effective July 1, 2005. The Engineering Department has sufficient salary savings in its current budget to absorb the fiscal year 2005 costs with no additional appropriation. The ongoing cost of these staffmg modifications will be fully offset by staff time reimbursed at full cost recovery resulting in no net impact to the general fund. ATTACHMENTS: 1. General Services Department Strategic Plan 2. Proposed General Services Department Organizational Chart 3. Proposed Engineering Department Organizational Chart 4. Proposed Construction & Repair Unit Organizational Chart M:\General Services\GS Administration\Council Agenda\Apri1200S Reorganization\reorg discussion fina12.doc 04/12/2005 8,04 PM 5-8 I ATTACHMENT NO.1 I ~~lt- ~ ~ ~~ :s~~ - - - %.~~~ CllY OF CHUIA VISTA General Services Department Department Mission Statement The mission of the Chula Vista General Services Department is to ensure the public's and city employees' health, safety, and quality of life by providing reliable and well-managed facilities, infrastructure and excellent public service. 1 : ©2005 Weidner Consulting, Inc. 5-9 The City's growth directly impacts General Services and any drastic changes in growth patterns will create significant impacts regardless of direction. A continuation of the current growth rate will challenge our ability to continue to deliver quality infrastructure and services to our customers. Establishing General Services as a new department, and the resulting changes, have led to an organization with new lines of communication, responsibility and accountability which challenge our ability to empower our employees to serve the City and its customers. The lack of planned, implemented and funded maintenance programs for the City's current and future infrastructure will lead to those facilities falling into a deteriorated, unsafe or less usable condition. Lack of public education, outreach and regulatory framework contributes to the misunderstanding and irresponsibility of some pet owners, which leads to more strays, unwanted pets and could result in euthanasia of adoptable animals. Evolving waste management requirements will place increasing demands on the department to develop and implement effective and innovative programs to efficiently manage the City's waste system. · The General Services Department will strive to reduce injury rate for both the public and employees (methodology to be determined) · The General Services Department will endeavor to reduce the utility usage rate (kilowatts, therms, and cubic feet) rnt~!!i~.~~f~1~TI!}±{¡~1dÄ~iJ· '*~i~~,¡¡~·;.~i,jf;,,~w' · By fiscal year 2007, the General Services department will develop a comprehensive budget reporting system for capital . improvement projects · By fiscal year 2006, 85% of department managed capital improvement projects will be completed on time and within budget. 2 ©2005 Weidner Consulting, Inc. 5-10 · By fiscal year 2007, in order to better understand our customer needs and gauge our performance, the General Services department will participate in any citywide survey efforts. · By fiscal year 2008, in order to improve communication we will conduct surveys of our customers at the end of major project · By fiscal year 2008, in order to better asses intemal communication we will obtain staff feedback on management communication during evaluation time · By fiscal year 2008, the General Services department will inventory 100% of facilities · By fiscal year 2007, the General Services Department will initiate an employee recognition program for implemented innovative ideas · By fiscal year 2008, General Services will establish training programs by position · By 2010, there will be a reduction in the number of animals that come into the ACF, and every adoptable animal is placed such that there is a/an: · Intake rate of... · Euthanasia rate of · Adoption rate of · Transfer rate of 3 ©2005 Weidner Consulting, Inc. 5-11 Land Development Line of Business Landscape Architecture Program Capital Management and Development Line of Business Building and Park Construction Program Infrastructure Development Program Land Survey Program General Services Department Environmental Services Line of Business Waste Management Program Conservation Program Facility Management and Maintenance Line of Business Facilities Maintenance Program Facilities Minor Capital Improvement Program Construction and Repair Services Program Special Events Program 4 : Finance and Administration Line of Business Financial Support Program Administration Program Animal Care Facility Line of Business Animal Placement Program Animal Control and Safety Program Animal Identification Program Veterinary Medicine Program 5-12 ©2005 Weidner Consulting, Inc. Establish training expectations by position; 100% of positions have established training expectations 90% of employees who view training provided as beneficial 75% utilization of the employee enrichment program on training and career development per year Percent variance between budget revenue estimates and actual Percent variance between expenditures/cost estimates and actual 5 ©2005 Weidner Consulting, Inc. 5-13 Purpose Statement The purpose of the Land Development Line of Business is to provide development review and project management services to city staff, the development community and the public so they can enjoy quality develo ments that are constructed ex editiousl and res onslbl . LOB One - Key Results . % of development plan reviews completed within established turnaround time-100 calendar days % of customers satisfied as determined b an annual surve Purpose Statement The purpose of the Capital Management and Development Line of Business is to provide project development and management services to City departments, the public, and the development community so they can realize safe, efficient, ualit ca ital facilities. LOB Two - Key Results . % of customers satisfied with facilities based upon plan (customer survey to be developed) . % of infrastructure by type and location at or above standard . % of approved Capital Improvement Program (CIP) projects completed on time and on budget Sewer ex enditures as a ercenta e of revenues Purpose Statement The purpose of the Facility Management and Maintenance Line of Business is to provide custodial, maintenance, construction and repair services to city staff, the public and outside entities so they can enjoy safe, clean, efficient and well-maintained facilities and s ecial events. LOB Four - Key Results . % of priority 1 minor capital projects (health and safety) completed within the fiscal year · % of facility square footage that is clean prior to daily opening · % of event organizers satisfied with event Public/Em 10 ee In'ur Rate rate methodolo Purpose Statement The purpose of the Finance and Administration Line of Business is to provide financial and administrative support services to city staff, development community and the public so they can successfully complete their business. LOB Five- Key Results . Ratio of completed CIP projects to budgeted projects % of em 10 ees satisfied with how mana ement is communicatin Purpose Statement The purpose of the Animal Care Facility Line of Business is to provide educational, animal care and regulatory services to current and future pet owners and the general public so they can enjoy safe, compatible and health animais and a safe communi! LOB Six- Key Results . Rate of intake · % of adoptable animais placed · % of ado table animals euthanized 6 . ©2005 Weidner Consulting, Inc. 5-14 . PROGRAM Line of Business Purpose Statement The purpose of the Land Development Line of Business is to provide development review and project. management services to city staff, the development community and the public so they can enjoy quality developments that are constructed expeditiously and responsibly. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services · · · · · · · · · · The purpose of the Landscape Architecture Program is to provide landscape architectural services to city departments so they can provide the public with functional, attractive, and safe environments. · % of landscape pian reviews completed within established turnaround time · % of customers satisfied as determined by an annual survey (survey to be developed) · # of landscaping and Irrigation plan sheets approved · # of landscape master plans completed · # of park master plans completed · # of inspections completed · # of landscaping and irrigation plan sheets anticipated · # of landscape master plans anticipated · # of park master plans anticipated · # of inspections anticipated · $ per plan sheet approved · $ per park master plan completed · $ per landscape master plan completed Plan reviews/checks · Park Master Plans Managed projects · Design review Standards and Procedures · Tentative map reviews Project work plans · EIR studies Consultations · Grading plans Customer responses · Final Maps Pians and Specifications · Landscape designs and plans Landscape concepts · General plan updates Agreements · Inspections Parks · Landscaping plans 0 Recreation Centers · Estimates 0 Community Parks 0 Neighborhood Parks 0 Pocket Parks Responsible Person(s) Matt Little, Building and Parks Construction Manager Budget To be determined 7 : ©2005 Weidner Consulting, Inc. 5-15 PROGRAM Line of Business Purpose Statement The purpose of the Capital Management and Development Line of Business is to provide project development and management services to City departments, the public, and the development community so they can realize safe, efficient, quality capital facilities. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services The purpose of the Building and Park Construction Program is to provide project development and management services to City departments so they can realize fully functional, quality facilities that meet their programming needs. · % of projects completed on time and on budget · % of customers satisfied with facilities based upon plan (customer survey to be developed) · # of projects completed · # of projects in process (RFP/contract issued) · Dollar value of projects completed · # of projects anticipated · $ per square foot of building completed by facility type · $ per completed park acre · Dollar savings per project below budget · Managed projects o Requests for Proposals (RFPs) o Agreements/Contracts o Construction support services o Construction inspection services o Construction documents (project work plans) o Project master plans . Public responses . Community workshops o Plan reviews/checks · Consultations · Standards and Procedures · Architectural/landscape concepts · Public Relations services '" Buildings, for example: o Libraries o Fire stations o Recreation Centers o General Municipal Buildings o Restrooms · Parks, for example: o Community Parks o Neighborhood Parks o Pocket Parks Responsible Person(s) Matt Little, Building and Parks Construction Manager Budget To be determined 8 : 5-16 ©2005 Weidner Consulting, Inc. PROGRAM Line of Business Purpose Statement The purpose of the Capital Management and Development Line of Business is to provide project development and management services to City departments, the pubiic, and the development community so they can reaiize safe, efficient, quality capital facilities. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) · Demand Measure(s) · Efficiency Measure(s) · · Services · Responsible Person(s) Budget The purpose of the Infrastructure Development Program is to provide Project Management and Civil Design services to city departments, City Council, and citizens so they can obtain and utilize essential and safe facilities through efficient use of public funds. · % of approved Capital Improvement Program (CIP) projects completed on time and on budget · % of Project Development and Management and Engineering time charged to funded projects (from goals) · % of projects that meet estabiished cost standards (management and design costs not to exceed a specified percentage of total cost) standards to be established by the end of 2005 $ of projects approved by Council $ of projects completed by type and location Dollar savings per project below budget Ratio of change order costs to total project cost Project Management Services o Construction support services o Project work plans o Estimates o CIP contracts o CIP project development o Requests for Proposals (RFPs) · Consultations o Citizen responses o Standards and Procedures · Assessment District formations . Civil Design Services o Roadways o Drainage facilities o Parks o Plans and Specifications o Sidewalks, curbs, gutters o Grading plans o Wastewater Studies o Drainage Studies o Geotechnical Studies o CAD Drawings Matt Lillie, Building and Park Construction Manager To be determ ined 9 : 5-17 ©2005 Weidner Consulting, Inc. PROGRAM Line of Business Purpose Statement The purpose of the Capital Management and Development Line of Business is to provide project development and management services to City departments, the public, and the development community so they can realize safe, efficient, quality capital facilities. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services Responsible Person(s) Budget The purpose of the Land Survey Program is to provide land surveying and right of way engineering services to city staff and the development community so they can design and construct quality projects in a timely and fiscally responsible manner. · % of survey requests completed on time · % of survey requests completed on budget · % of projects that meet established cost standards (survey costs not to exceed a specified percentage of total cost) standards to be established by the end of 2005 · # of survey requests completed · # of legal descriptions prepared · # of anticipated survey requests to complete · # of anticipated legal descriptions required to prepare · Ratio of actual budget to projected budget · Topographic surveys · Boundary surveys · Legal descriptions · Boundary determinations · Easement determinations · Horizontal and vertical controi network support · Records (e.g., legal, internal) · CAD Drawings · Requests for Proposals (RFPs) · Construction support services o Construction stakings o Survey Monument preservations Jose Gomez, Land Surveyor To be determined 10 : ©2005 Weidner Consulting, Inc. 5-18 PROGRAM Line of Business Purpose Statement ~f the Environmental Services Line of Business Is to II Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) The purpose of the Environmental Services program is to provide comprehensive solid waste management services to citizens, businesses, city departments, and outside agencies so they can enjoy a cleaner and healthier environment through dependable and economical solid waste services. · % of waste diverted from landfill · % of customers that receive an 'oops" tag · % of business accounts with recycling service · # of people served at HHW facility · # of citizen requests responses · # of educational presentations/events · # of residential used oil/HHW collections · # of residentiai customers · # of commercial customers · Total voiume of trash & recyclables from Pacific Waste · Cost per plan sheet approved · Ratio of typical trash generated per person per day by Chula Vista resident to state average Services · Contract Management · Enforcement · Regional Projects - Lead Role · Special Event Support · Regional Grant Application · Training · Information Distribution · Advice & Assistance · (RMDZ) Training · Reports · Waste Receptacie · Violation Notices · Minor graffiti eradication · Used Oil Collection · Consultations · Grant Administration · School/Community Presentations · HHW Collection · Trash & Recycling · Plan Checks · Waste Audits · Customer Responses · RFP's Responsible Person(s) Lynn France, Conservation Coordinator Budget To be determined 11 .. ©2005 Weidner Consulting, Inc. 5-19 PROGRAM Line of Business Purpose Statement _'ili¡t the Environmental Services Line of Business is to :II! Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services The purpose of the Conservation Services program is to · · · · · . Responsible Person(s) Willie Gaters, Environmental Resource Manager Budget To be determined 12 .' ©2005 Weidner Consulting, Inc. 5-20 PROGRAM Line of Business Purpose Statement The purpose of the Facility Management and Maintenance Line of Business is to provide custodial, maintenance, construction and repair services to city staff, the public and outside entities so they can enjoy safe, ciean, efficient and weil- maintained facilities and special events. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) The purpose of the Facilities Maintenance Program is to provide custodial and maintenance services to the public, city staff and outside agencies so they can experience safe, clean, inviting and weil-maintained environments. · % of facility square footage that is clean (priority checklist represented by score - to be determined) prior to daily opening · % of satisfactory pest control resolutions achieved · Percentage of products purchased that are environmentaily friendly (from the goals) · # of square feet of facilities cleaned/maintained · # of pest control treatments applied · # of non-routine, non-scheduied tasks (dynamic tasks) completed · # of hours facilities are open beyond normal operating hours · # of square feet of facilities required to be cleaned/maintained · # of pest control treatments anticipated · # of non-routine, non-scheduled tasks (dynamic tasks) anticipated · # of hours facilities are required to be open beyond normal operating hours · $ per square foot of facility cleaned/maintained (compare to ISSA standard) · $ per non-routine, non-scheduied task (dynamic task) completed Services · New facliity plan reviews · Emergency responses (e.g., water, · Minor Graffiti eradications plumbing) · Managed projects · Equipment inventories · Sanitized and orderiy areas · Equipment repairs · Monument and specialized clean ups · Flag changes and fiag pole repairs · Trash pick ups · Furniture and file box moves · Recycling coilections · Minor Instailations / Repairs / · Staff inspections for safety (building Adjustments assessments) · Major maintenance projects (e.g., floor · Termite and pest control treatments refinishings, window washings, and · Restroom, Break room, Conference pressure washings and recovery) room amenities (e.g., tissue, soap. · Security lock ups easels, paper, pens, green products) · Special events supports · Light changings · Mail distributions · Customer responses · Disaster support services Responsible Person(s) Barry Edwards, Facility and Custodial Manager Budget To be determined 13 : ©2005 Weidner Consulting, Inc. 5-21 PROGRAM Line of Business Purpose Statement The purpose of the Facility Management and Maintenance Line of Business is to provide custodial, maintenance, construction and repair services to city staff, the public and outside entities so they can enjoy safe, clean, efficient and well- maintained facilities and special events. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services The purpose of the Facilities Minor Capitai Improvement Program is to provide necessary infrastructure repair and improvement services to city staff and the public so they can continue to safeiy and efficiently use city facilities. % of priority 1 projects (health and safety) completed within the fiscal year % or priority 2 projects (efficiency and aesthetics) completed within the fiscal year · # of square feet serviced · # of planned minor Capital Improvement Program (CIP) projects completed · # of unplanned minor Capital Improvement Program (CIP) projects completed · # of minor CIP project requests expected · # of priority 1 projects identified · $ per square foot serviced · Plan reviews/checks · Managed projects · Estimates · Consultations · Requests for Proposals (RFPs) · Repa irs · Installations (e.g., new equipment, structural changes, HV AC systems) · Office remodeis · Demolitions · Minor CI contracts (under $25,000) · Security systems · Energy retrofits · System remodeis (e.g., HVAC, electrical, plumbing) · Customer responses Responsible Person(s) Bob White, Construction and Repair Supervisor Budget To be determined 14 ©2005 Weidner Consulting, Inc. 5-22 PROGRAM Line of Business Purpose Statement The purpose of the Facility Management and Maintenance Line of Business is to provide custodial, maintenance, construction and repair services to city staff, the public and outside entities so they can enjoy safe, clean, efficient and weil- maintained facilities and special eveRts. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) The purpose of the Construction and Repair Services Program is to provide technical information, repair, and maintenance services to the public and city staff so they can enjoy safe, comfortable, and convenient facilities. · % of equipment exceeding expected useful life · % of work orders that resuit in a cail back · % of customers satisfied (when there is a mechanism in place to survey) · Public/employee Injury Rate (rate methodoiogy to be determined) · # of work orders completed · # of work orders with more than one cail back by location · # of preventative maintenance services completed · # of backlogged service cails · # of anticipated service cails · $ vaiue of actual overtime and accrued comp time (monitored monthly) · $ costs avoided through efficiency improvements · $ per work order completed by project type Services · Construction support services · Emergency responses (e.g., water, · Infrastructure inventories plumbing)Equipment inventories · Essential services (e.g., Light, · Safety inspections Power, Heat, Cooling, Water) · Outage responses · Furniture moves · Materials storage (warehousing) · Minor CI budget · Back flow inspections · Graffiti eradications · Water treatments · Disaster support services · Preventive maintenance services · Plan reviews/checks · Alarm systems responses · Managed projects · System testings · Repairs · Remote digital control (e.g., HVAC, · Instailations (e.g., minor electronic lock access) equipment, keyboard trays, · Customer responses hanging pictures) · Consultations · Security systems (e.g., locks, · Systems familiarizations electronic access · Standards Responsible Person(s) Budget Bob White, Construction and Repair Supervisor To be determined 15 ©2005 Weidner Consulting, Inc. 5-23 PROGRAM Line of Business Purpose Statement The purpose of the Facility Management and Maintenance Line of Business is to provide custodial, maintenance, construction and repair services to city staff, the public and outside entities so they can enjoy safe, clean, efficient and well- maintained facilities and special events. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) The purpose of the Special Events Program is to provide planning, custodial and technical services to the public, city staff and outside agencies so they can experience a personal touch that results in safe, well-organized and successful events. · % of event organizers satisfied with event · % of event costs reimbursed by user organizations · # of events completed · # of events requiring extraordinary utility services completed · # of people attending events · # of person-hours expended · # of events anticipated · # of events anticipated to require extraordinary utility services · # of people estimated to attend events · # of person-hours anticipated Efficiency Measure(s) · $ city services per event · $ per vendor serviced Services · Special events supports · Cleaning Services · Trash pick ups · Recycling pick ups · Lights · Event and meeting set ups · Special Events organizations Responsible Person(s) Barry Edwards and Bob White Budget To be determined 16 : 5-24 · Power - regular and special events · Meetings · Consultations · Recommendations · Event preparations (set ups) · Event take downs · Emergency responses ©2005 Weidner Consulting, Inc. PROGRAM Line of Business Purpose Statement The purpose of the Finance and Administration Line of Business is to provide financial and administrative support services to city staff, the development community and the public so they can successfully complete their business. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) The purpose of the Financial Support Program is to provide budget and finance support services to city staff and the development community so they can plan, finance, construct, and maintain public facilities, infrastructure and open space areas. · % of variance between expenditure budgets and actual expenditures · % variation between budget revenue estimates and actual revenues · Ratio of completed CIP projects to budgeted projects · Dollar savings generated through employee Innovations · Utility usage rate · # of project audits completed · # of agenda statements reviewed · # of invoices processed · # waste management services customers · Ratio of administrative cost to total cost for each CIP · Ratio of administrative cost to total cost for facility management and maintenance Services . Vendor Invoices · Developer invoices · Budgets (operating and capital projects) · Invoices, bills, and payables · CIP Budget and report · Annual program reports · Consultant agreements and contracts · Customer responses · Agenda statement review Responsible person(s) Merce Leclair, Sf. Management Analyst Budget To be determined 17 ©2005 Weidner Consulting, Inc. 5-25 PROGRAM Line of Business Purpose Statement The purpose of the Finance and Administration Line of Business is to provide financial and administrative support services to city staff, development community and the public so they can successfully complete their business. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services The purpose of the Administration Program is to provide professional administrative and clerical support services to city staff and the public so they can successfully complete their business. · % of customers satisfied with services (pending a survey mechanism) · % of employees satisfied with how management is communicating (from the goals) · % of positions that have established training expectations (from the goals) · % of employees with education, certification/licensure meeting position requirements (from the goals) · % of employees who view training provided as beneficial (from the goals) · % utilization of the employee enrichment program on training and career development per year (from the goals) · # of positive customer comments at council meetings per month (from the goals) · # of employees supported · # of employees attending training sessions · # of council agenda statements, referrals and information items · # of employees anticipated to be supported · # of employees anticipated to attend training sessions · # of council agenda statements, referrals and information items anticipated · $ per employee supported (administrative salaries plus administrative supplies and services/# of General Services employees) · $ per employee trained · Mail deliveries · Mail pick ups · Personnel actions · Records (legal records, internal records) · Document imaging (scanned records) · Documents and correspondence · Event coordination · Clerical services · Payroll reports · Contract notices and distributions · Council agenda/referrals Customer responses · Project accounting reports · Grief Counseling sessions · Adoption care packages and pet supplies · Adoption contracts · Educational flyers and brochures · Animal trap loans · Impounds Responsible Person(s) Florence Picardal, Sf. Administrative Secretary Budget To be determined 18 ©2005 Weidner Consulting, Inc. 5-26 PROGRAM Line of Business Purpose Statement The purpose of the Animal Care Facility Line of Business is to provide educational, animal care and regulatory services to current and future pet owners and the general public so they can enjoy safe, compatible and healthy animals and a safe community. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services The purpose of the Animal Placement Program is to provide basic care, quality of life and community outreach services to current and future pet owners and the pubiic so they can enjoy safe, compatible and healthy animals. · % of adoptable animals placed · % of adopted animals returned to the Animal Care Facility · % of adoptable animals euthanized · # of adoption events held · # of behavior assessments performed · # of education I outreach events held · # of monthly intakes · # of adoptable animals · Average daily inventory · $ per animal until disposition · School presentations · Adoption packages · Education sessions · Website pages · Informational consultations · Coupons · Customer responses · Seasonal photographs · References and Resources · Adoption events · Facility tours · Press releases · Pets · Facility tours · Vaccinations · Impounds · Euthanasias · Adoption counseling sessions · Education flyers · Behavior assessments · Informationai consultations · Grooming services · Customer responses · Quarantines · Grief counseling sessions Responsible Person(s) Dr. Dorothy York, Animal Care Facility Manager Budget To be determined 19 . ©2005 Weidner Consulting, Inc. 5-27 PROGRAM Line of Business Purpose Statement The purpose of the Animal Care Facility Line of Business is to provide educational, animal care and regulatory services to current and future pet owners and the general public so they can enjoy safe, compatible and healthy animals and a safe community. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services The purpose of the Animal Control and Safety Program is to provide protection, enforcement and educational services to the residents of the community so they can live in a safe community and be educated about proper animal practices. · % of animais impounded · # of requests for service responded to · # of animals quarantined · # of citations issued · # of bite prevention presentations given · # of citizen contacts made · # of requests/calls for service received · $ per request for service responded to on regular shift · $ per after-hour callout · Informational consultations · Customer responses · References and Resources · Education flyers · Grief counseling sessions · Impounds · Bite reports · Animal traps · Receipts · School presentations · Education sessions · Facility tours · Vaccinations · Euthanasias · Quarantines · Citations · Incident reports · Inspections · Confiscation notices · Dead animal pick ups · Mediations · Animal transports · Permits Responsible Person(s) Dr. Dorothy York, Animal Care Facility Manager Budget To be determined 20, ©2005 Weidner Consulting, Inc. 5-28 PROGRAM Line of Business Purpose Statement The purpose of the Animal Care Facility Line of Business is to provide educational, animal care and regulatory services to current and future pet owners and the general public so they can enjoy safe, compatible and healthy animals and a safe community. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services The purpose of the Animal Identification Program is to provide licensing, microchip, and rabies vaccination services to pet owners so they can be reunited with their lost pets and prevent rabies. . · % of stray animals retumed to owners · licensing revenue · # of licenses issued · # of microchips implanted · % of households owning dogs · % of impounds not licensed · $ per license issued . Dog Licenses . Microchips Responsible Person(s) Dr. Dorothy York, Animal Care Facility Manager Budget To be determined 21 : ©2005 Weidner Consulting, Inc. 5-29 PROGRAM Line of Business Purpose Statement The purpose of the Animal Care Facility Line of Business is to provide educational, animal care and regulatory services to current and future pet owners and the general public so they can enjoy safe, compatible and healthy animals and a safe community. Program Purpose Statement Family of Measures: Result Measure(s) Output Measure(s) Demand Measure(s) Efficiency Measure(s) Services The purpose of the Veterinary Medicine Program is to provide routine veterinary services to the animals in our facility to enhance public safety improve our animal placement and comply with applicabie laws. · % of animals that receive preventive vaccines upon arrival at facility · % of animals that undergo medical examination within 24 hours of arrivai at facility · # of spays/neuters performed · # of microchips inserted · # of vaccinations given · # of treatment procedures performed · # of monthly intakes · # of animals adopted / returned to owner / transferred · $ per spay/neuter performed · $ per microchip inserted · $ per vaccination given · $ per treatment procedure performed · Vaccinations · Euthanasias · Microchips · Medical reports · Spayings/Neuterings · Medical services · Medical consultations Responsible Person(s) Dr. Dorothy York, Animal Care Facility Manager Budget To be determined 22 ©2005 Weidner Consulting, Inc. 5-30 N ~ ] U C'á ~ ~ ~ C]) € ~ ~ Q rJJ. 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T W fJ) ...J 0111 fJ) ~ .r:: -T ;: U ~ 'õ II) II) IU z~ ---=r IL -r ~ J~ I !;)-33 RESOLUTION NO. 2005- DRAfT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE GENERAL SERVICES DEPARTMENT STRATEGIC PLAN WHEREAS, the General Services Department has been in the process of developing a departmental strategic plan. The purpose of the plan is to develop a five- year business plan for the department, establish benchmarks by which to assess departmental performance, and identify issues and challenges facing the department; and WHEREAS, the General Services Department was created approximately two years ago. The initial role of the Department was to manage the City's Building and Park Construction activities; and WHEREAS, the Construction and Repair and Custodial and Facility Management function were transferred from the Public Works Department to the General Services Department; and WHEREAS, with the separation of the Engineering Division from General Services, the General Services Department will be more focused on the day to day operation and management of city facilities, the actual design and construction of new and renovated city facilities, and the maintenance of the City's building stock; and WHEREAS, this will allow the Department to develop a clearer focus of its mission and will position the Department in a role more consistent with the traditional role of a General Services Department in local government; and WHEREAS, the City's solid waste, recycling and conservation activities would be better situated in the General Services Department as opposed to their current placement within the Administration Department. These functions parallel the other operational functions of the General Services Department, and in the case of the solid waste/recycling function, would be located at the Public Works Center where much of their effort is now focused; and WHEREAS, the City's Communication's function (i.e. the management of communication issues and facilities such as police, fire and public works radio, etc.) would also be moved into the General Services Department. This is a logical move given that the Communications Unit, currently residing in the Public Works Operations Department serves multiple departments, as does the rest of the General Services Department; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the General Services Department Strategic Plan. 5-34 Presented by Jack Griffm Director of General Services Dave Byers, Director of Public Works Operations Richard P. Emerson, Chief of Police Marcia Raskin, Director of Human Resources J:Attorney\Reso\Classification\General Services Strategic Plan DRAFT Approved as to form by ~,(~\'\.'(k~ Ann Moore City Attorney J:\Attorney\RESOICLASSIFICA TION\General Services Stzategic Plan. doc 5-35 DRAFT RESOLUTION NO. 2005- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE REORGANIZATION OF THE GENERAL SERVICES DEPARTMENT AND RECLASSIFY POSITIONS THEREIN WHEREAS, the General Services Department has been in the process of developing a departmental strategic plan. The purpose of the plan is to develop a five- year business plan for the department, establish of the benchmarks by which to assess departmental performance and identify issues and challenges facing the department; and WHEREAS, General Services Department will be comprised of two divisions, Capital Proj ects and Infrastructure and Operations. In order to effectively manage these divisions, it is recommended that the current Building and Park Construction Manager be reclassified as Deputy Director of General Services effective July 1, 2005; and WHEREAS, the Operations Division will be managed by a newly created Deputy Director of General Services starting on July 1, 2005. The cost of this position will eventually be offset by the elimination of the Building Services Manager position; and WHEREAS, the creation of the new Deputy Director position, the Construction and Repair Unit (C&R) is in need of reorganization. A major theme that was identified and developed in the Department's strategic plan was the need to develop a cohesive and comprehensive preventive maintenance program for City buildings; and WHEREAS, General Services Department proposes a new position of' Construction and Repair Manager be established within the middle management classification. Staff recommends the current Construction and Repair Supervisor be reclassified to Construction and Repair Manager (same salary) effective July 1, 2005 and that Construction and Repair Supervisor be reclassified and two new positions be created effective July 1, 2006; and WHEREAS, one of these positions would supervise the mechanical wing of the unit (HV AC, Electrical and Facility Security). The other new position would supervise the construction wing of the unit (Carpenter, Plumbing, Construction Generalist and Painters); and WHEREAS, there are no fiscal impacts associated with the reorganization and adoption of the strategic plan for the remainder of Fiscal Year 2005. The cost of the above positions will be presented with the Department's Fiscal Years 2006 and 2007 budget. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the reorganization of the General Services Department and reclassify positions therein. Presented by Approved as to form by ~~~~ Ann Moore, City Attorney , Jack Griffm, Director of General Services 5-36 DRAFT Dave Byers, Director of Public Works Operations Richard P. Emerson, Chief of Police Marcia Raskin, Director of Human Resources J:Attorney\Reso\Classification\Reorg General Services 2005 2 5-37 DRAft ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING CHULA VISTA MUNICIPAL CODE SECTION 2.05.010 RELATING TO THE ESTABLISHMENT OF UNCLASSIFIED POSITIONS TO ADD THE POSITION OF DEPUTY DIRECTOR OF GENERAL SERVICES WHEREAS, the Human Resources Department has created new classifications to better reflect the needs of the City's workforce; and WHEREAS, the Charter Section 500(a) requires that all new unclassified management level positions be adopted by ordinance and a four-fifths vote of the Council. NOW, THEREFORE, the City Council of the City of Chula Vista does ordain as follows: SECTION I: That Section 2.05.010 of the Chula Vista Municipal Code is hereby amended to read as follows: 2.05.10 Unclassified positions established. In addition to those unclassified positions specifically delineated in Section 500 of the Charter of the city, there are established the unclassified positions entitled deputy city manager, administrative services manager, deputy fire chief assistant fire chief, assistant chief of police, assistant director of finance, assistant director of budget and analysis, fiscal operations manager, funds development strategic planning manager, purchasing agent, treasury manager, assistant director of human resources, director of employee development, risk manager, assistant director of public works and operations, assistant director of building and housing, deputy building official, building services manager, building and park construction manager, parks and open space manager, assistant director of recreation, housing coordinator, real property manager, transit coordinator, assistant director of community development, community relations manager, western Chula Vista development manager, traffic engineer, deputy director of engineering, assistant library director, chief learning officer, director of communications, police captain, director of conservation and environmental services, deputy director of planning, assistant director of planning, special planning projects manager, general plan project manager, chief of staff, constituent services manager, community liaison (assigned to the office of the mayor and city council), , regional computer forensic laboratory network engineer, director of budget & analysis (2991), energy services manager, communications manager, office specialist, intergovernmental affairs coordinator, 5-38 DRAFT California border alliance group deputy executive director, California border alliance group budget manager, California border alliance group meth. strike force coordinator, California border alliance group network administrator, California border alliance group operations/intelligence ·coordinator,. California border alliance group program manager, California border alliance group program analyst, California border alliance group management assistant, California border alliance group network assistant, California border alliance group executive assistant, deputv director of General Services. SECTION II: This ordinance shall take effect and be in full force thirty days from its adoption. Submitted by: Approved as to form by: Marcia Raskin Human Resources Director 'i~~~~(¡\\ Ann Moore . City Attorney J:attorney/Ordinance/Classification 2005 ordinance 5-39 DRAFT RESOLUTION NO. 2005- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE REORGANIZATION OF THE ENGINEERING DEPARTMENT AND RECLASSIFY POSITIONS THEREIN WHEREAS, the General Services Department has been in the process of developing a departmental strategic plan. The purpose of the plan is to develop a five- year business plan for the department, establish of the benchmarks by which to assess departmental performance and identify issues and challenges facing the department; and WHEREAS, General Services Department will be comprised of two divisions, Capital Projects and Infrastructure and Operations. In order to effectively manage these divisions, it is recommended that the current Building and Park Construction Manager be reclassified as Deputy Director of General Services effective July 1, 2005; and WHEREAS, the Operations Division will be managed by a newly created Deputy Director of General Services starting on July 1, 2005. The cost of this position will eventually be offset by the elimination of the Building Services Manager position; and WHEREAS, the creation of the new Deputy Director position, the Construction and Repair Unit (C&R) is in need ofreorganization. A major theme that was identified and developed in the Departmenfs strategic plan was the need to develop a cohesive and comprehensive preventive maintenance program for City buildings; and WHEREAS, General Services Department proposes a new position of Construction and Repair Manager be established within the middle management classification. Staff recommends the current Construction and Repair Supervisor be reclassified to Construction and Repair Manager (same salary) effective July. 1, 2005 and that Construction and Repair Supervisor be reclassified and two new positions be created effective July 1, 2006; and WHEREAS, one of these positions would supervise the mechanical wing of the unit (HV AC, Electrical and Facility Security). The other new position would supervise the construction wing of the unit (Carpenter, Plumbing, Construction Generalist and Painters); and WHEREAS, there are no fiscal impacts associated with the reorganization and adoption of the strategic plan for the remainder of Fiscal Year 2005. The cost of the above positions will be presented with the Departmenfs Fiscal Years 2006 and 2007 budget. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the reorganization of the General Services Department and reclassify positions therein. Presented by Approved as to fo= by ~~\'\\J~9 \\. Ann Moore, City Attorney Jack Griffin, Director of General Services 5-40 DRAFT Dave Byers, Director of Public Works Operations RichardP. Emerson, Chief of Police Marcia Raskin, Director of Human Resources J:Attorney\Reso\Ctassification\Reorg General Services 2005 2 5-41