HomeMy WebLinkAboutReso 2005-064
RESOLUTION NO. 2005-064
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE FORMAL COMPETITIVE BID
PROCEDURE AND APPROVING A PRODUCTION
AGREEMENT WITH DATAPROSE BILLING SOLUTIONS TO
PROVIDE PRINTING AND MAILING SERVICES FOR
SEWER BILLS FROM FEBRUARY 22, 2005 THROUGH
FEBRUARY 21, 2006
WHEREAS, the City has been using DataProse Billing Solutions to print and mail sewer
bills for the Sweetwater Authority District since June 2002; and
WHEREAS, DataProse provides cost-effective, quality services at competitive prices;
and to commit to this supplier over an extended period of time ensures that the City continues to
receive favorable terms and pricing; and
WHEREAS, DataProse was selected not only on the basis of competitive pricing, but
also on the ability to handle the City's volume of business, the quality of product, the experience
of staff, and excellent business references.
WHEREAS, DataProse also has Internet capability for transmitting the billing data that
allows for a more efficient process; utilizes bulk-mailing services that allow the City to benefit
from reduced postage rates; and offers competitive rates on additional bill inserts; and
WHEREAS, staff recommends waiving the formal bid procedure as impractical and the
City's interests would be materially better served because DataProse was initially chosen due to
its competitive pricing; and
WHEREAS, DataProse has developed a strong business relationship with the Finance
Department over the past two-and-a-half years; the company has excelled in the performance of
its duties; and it has certain capabilities other vendors lack; and
WHEREAS, based on current market rates for the type of service in question, the
monetary benefits of holding a competitive bid are speculative and could, in fact, result in a
higher overall cost to the City (if transaction costs are considered and the low bid is more than
the current contract).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby waive the formal competitive bid procedure and approve a production
agreement with DataProse Billing Solutions to provide printing and mailing services for sewer
bills from February 22,2005 through February 21, 2006.
BE IT FURTHER RESOLVED that before the end of the agreement's term, the
Purchasing Agent shall conduct a competitive bid process to obtain prices for sewer bill printing
and mailing services and recommend awarding a contract to a firm which is in the best interest of
the City.
Resolution 2005-064
Page 2
Presented by
Approved as to form by
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Ann Moore
City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 1st day of March, 2005, by the following vote:
AYES:
Councilmembers:
Castaneda, Davis, McCann, Rindone and Padilla
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
None
ATTEST:
,
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Susan Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2005-064 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 1st day of March, 2005.
Executed this 1st day of March, 2005.
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Susan Bigelow, MMC, City Cler
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